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administrative assistant external agency staff

National Football League

<div><div><div>Summary/Objective

This role will support the NFL&rsquo;s departmental leads (three Senior Vice Presidents) with a focus on daily administrative and core operational support across these core functions of the League, in order to drive efficiency and optimize the productivity of these teams and leaders.

General Administrative Support:
<ul>
<li>Coordinate and schedule meetings and conference calls</li>
<li>Manager calendars across different time zones</li>
<li>Create and distribute agendas</li>
<li>Answer and route telephone calls and incoming mail</li>
<li>Arrange and manage travel schedules and travel expenses</li>
<li>Track and process P-Card transactions and expenses</li>
<li>Prepare meeting materials and presentations</li>
<li>Create templates for letters and memos</li>
<li>Track and maintain department inventory and materials</li>
</ul>
Operations Support:
<ul>
<li>Processing of invoices, setting up new vendors and other financial system operations on behalf of the department</li>
<li>Creating templated agreements and routing contracts through Docusign and other systems</li>
<li>Processing staffing and credential needs for events and meetings</li>
<li>Write and issue correspondence to key partners, NFL clubs, vendors, and fan.</li>
<li>Work closely with key leaders across the three departments Corporate Social Responsibility, Football Communications, and Human Resources.</li>
</ul>
Required Qualifications
<ul>
<li>Degree from a Four-Year College or University Preferred</li>
<li>One to Two Years Related in Sports-related or Media Industry, preferred</li>
<li>General knowledge and/or interest in the National Football League strongly preferred</li>
</ul>
Other Key Attributes / Characteristics
<ul>
<li>A strong ability to multi-task and manage multiple people and functions</li>
<li>Must have exceptional prioritizing, organizational, communication, initiative, judgment and interpersonal skills</li>
<li>Self-motivated and strong work ethic and integrity</li>
<li>Computer proficient in Microsoft Office (PowerPoint Skills a plus)</li>
<li>Ability to maintain the highest level of confidentiality</li></ul> 


Terms / Expected Hours of Work

This job posting is for a position with one of the NFL&rsquo;s third-party agency partners that provides services to the NFL. The individual selected for this role will be an employee of that third-party agency and not the NFL. All compensation, benefits, and other terms and conditions of employme 


Salary / Pay Range

This job posting contains a pay range, which represents the range of salaries or hourly rates that the NFL believes, in good faith, at the time of this posting that it might be willing to pay for the posted job in the location(s) specified. The NFL expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials or expertise that far exceed those required or expected for the position, would the NFL consider paying a salary or rate near the higher end of the range.
</div></div><div><div>
Salary
$35 - $35 USD</div></div><div>
Benefits Information 

At the NFL, in-person work at our offices is a top priority because it allows us to collaborate more effectively, build stronger connections, and maintain the culture that drives our success. This role requires onsite presence at an NFL office or stadium location, and remote and/or hybrid working options are not offered.

NO RELOCATION ASSISTANCE WILL BE PROVIDED.

The NFL is committed to building an inclusive work environment that reflects our incredible fan base. We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, and local laws.

WHO WE ARE:

NFL Core Values:
<ul>
<li>Respect: Everyone matters. We celebrate diverse opinions, honor hard work, and value every contribution.</li>
<li>Integrity: We do what's right, even when it's tough. We hold ourselves accountable and always follow through.</li>
<li>Team Responsibility: We support each other and our communities. No one is bigger than the game, and every action impacts others.</li>
<li>Resiliency: We set high standards, overcome adversity, and adapt to challenges, always striving for excellence.</li>
</ul>
NFL Leadership Attributes:
<ul>
<li>Build Talent: We develop and nurture potential, empowering individuals to grow and succeed.</li>
<li>Execute: We take action with precision, delivering results that drive our goals forward.</li>
<li>Inspire: We motivate others through vision, energy, and a commitment to excellence.</li>
<li>Live Our Values: We embody our core principles in every decision and action.</li>
<li>Know the Business: We stay informed, understand our industry, and make decisions that strengthen our position.</li>
<li>Think Big: We challenge the status quo, envision bold possibilities, and strive for transformative impact</li>
</ul>
WHO YOU ARE:

Talent Attributes: What we expect for our employees:
<ul>
<li>Embody an enthusiastic, proactive can-do attitude</li>
<li>Embrace grit, free from ego or entitlement</li>
<li>Excel as a relationship builder, with the ability to influence</li>
<li>Eager learner, driven by passion rather than just ambition</li>
<li>Encompasses an incredible work ethic with an agile mindset</li></ul></div></div>

Administrative Assistant (External Agency Staff)

National Football League (NFL)

<div>
 
 Summary/Objective
 
 
 
 This role will support the NFL&rsquo;s departmental leads (three Senior Vice Presidents) with a focus on daily administrative and core operational support across these core functions of the League, in order to drive efficiency and optimize the productivity of these teams and leaders.
 
 
 
 General Administrative Support
 
 
 
 <ul>
 <li>
 Coordinate and schedule meetings and conference calls
 </li>
 <li>
 Manager calendars across different time zones
 </li>
 <li>
 Create and distribute agendas
 </li>
 <li>
 Answer and route telephone calls and incoming mail
 </li>
 <li>
 Arrange and manage travel schedules and travel expenses
 </li>
 <li>
 Track and process P-Card transactions and expenses
 </li>
 <li>
 Prepare meeting materials and presentations
 </li>
 <li>
 Create templates for letters and memos
 </li>
 <li>
 Track and maintain department inventory and materials
 
 
 </li>
 </ul>
 
 Operations Support
 
 
 
 <ul>
 <li>
 Processing of invoices, setting up new vendors and other financial system operations on behalf of the department
 </li>
 <li>
 Creating templated agreements and routing contracts through Docusign and other systems
 </li>
 <li>
 Processing staffing and credential needs for events and meetings
 </li>
 <li>
 Write and issue correspondence to key partners, NFL clubs, vendors, and fan.
 </li>
 <li>
 Work closely with key leaders across the three departments Corporate Social Responsibility, Football Communications, and Human Resources.
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Degree from a Four-Year College or University Preferred
 </li>
 <li>
 One to Two Years Related in Sports-related or Media Industry, preferred
 </li>
 <li>
 General knowledge and/or interest in the National Football League strongly preferred
 
 
 </li>
 </ul>
 
 Other Key Attributes / Characteristics
 
 
 
 <ul>
 <li>
 A strong ability to multi-task and manage multiple people and functions
 </li>
 <li>
 Must have exceptional prioritizing, organizational, communication, initiative, judgment and interpersonal skills
 </li>
 <li>
 Self-motivated and strong work ethic and integrity
 </li>
 <li>
 Computer proficient in Microsoft Office (PowerPoint Skills a plus)
 </li>
 <li>
 Ability to maintain the highest level of confidentiality
 
 
 </li>
 </ul>
 
 Terms / Expected Hours of Work
 
 
 
 This job posting is for a position with one of the NFL&rsquo;s third-party agency partners that provides services to the NFL. The individual selected for this role will be an employee of that third-party agency and not the NFL. All compensation, benefits, and other terms and conditions of employme
 
 
 
 Salary / Pay Range
 
 
 
 This job posting contains a pay range, which represents the range of salaries or hourly rates that the NFL believes, in good faith, at the time of this posting that it might be willing to pay for the posted job in the location(s) specified. The NFL expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials or expertise that far exceed those required or expected for the position, would the NFL consider paying a salary or rate near the higher end of the range.
 
 
 Salary
 
 
 $35&mdash;$35 USD
 
 
 
 
 Benefits Information
 
 
 To learn more about our comprehensive benefits offerings, please visit: NFL BENEFITS
 
 
 
 
 
 At the NFL, in-person work at our offices is a top priority because it allows us to collaborate more effectively, build stronger connections, and maintain the culture that drives our success. This role requires onsite presence at an NFL office or stadium location, and remote and/or hybrid working options are not offered.
 
 
 
 
 
 NO RELOCATION ASSISTANCE WILL BE PROVIDED.
 
 
 
 
 
 The NFL is committed to building an inclusive work environment that reflects our incredible fan base. We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, and local laws.
 
 
 
 
 Who We Are
 
 
 
 
 
 NFL Core Values:
 
 
 
 
 <ul>
 <li>
 Respect: Everyone matters. We celebrate diverse opinions, honor hard work, and value every contribution.
 </li>
 <li>
 Integrity: We do what's right, even when it's tough. We hold ourselves accountable and always follow through.
 </li>
 <li>
 Team Responsibility: We support each other and our communities. No one is bigger than the game, and every action impacts others.
 </li>
 <li>
 Resiliency: We set high standards, overcome adversity, and adapt to challenges, always striving for excellence.
 
 
 </li>
 </ul>
 
 NFL Leadership Attributes
 
 
 
 <ul>
 <li>
 Build Talent: We develop and nurture potential, empowering individuals to grow and succeed.
 </li>
 <li>
 Execute: We take action with precision, delivering results that drive our goals forward.
 </li>
 <li>
 Inspire: We motivate others through vision, energy, and a commitment to excellence.
 </li>
 <li>
 Live Our Values: We embody our core principles in every decision and action.
 </li>
 <li>
 Know the Business: We stay informed, understand our industry, and make decisions that strengthen our position.
 </li>
 <li>
 Think Big: We challenge the status quo, envision bold possibilities, and strive for transformative impact
 
 
 </li>
 </ul>
 
 Who You Are
 
 
 
 
 
 Talent Attributes: What we expect for our employees:
 
 
 
 
 <ul>
 <li>
 Embody an enthusiastic, proactive can-do attitude
 </li>
 <li>
 Embrace grit, free from ego or entitlement
 </li>
 <li>
 Excel as a relationship builder, with the ability to influence
 </li>
 <li>
 Eager learner, driven by passion rather than just ambition
 </li>
 <li>
 Encompasses an incredible work ethic with an agile mindset
 </li>
 </ul>
</div>

Vaco by Highspring

<div>
 
 
 Administrative Assistant - UHNW Family Office
 
 
 
 Location:
 
 New York, NY
 
 
 Salary
 
 :$75,000-80,000
 
 
 
 The Role:
 
 We are seeking a bright, highly discreet Administrative Assistant to support a prominent Family Office and Private Residence. This is a dynamic "hybrid" role that requires a blend of professional office administration and high-touch personal support.
 
 The ideal candidate is a proactive problem-solver who possesses exceptional judgment and the ability to navigate both a corporate boardroom and a private household with ease.
 
 
 
 Core Responsibilities
 
 <ul>
 <li>
 
 Executive Coordination:
 
 Manage complex calendars, coordinate appointments, and handle scheduling for both professional and personal obligations.
 </li>
 <li>
 
 Logistical Support:
 
 Serve as the "connective tissue" between the family's NYC office and private residence, including running sensitive errands and ensuring seamless operations between both locations.
 </li>
 <li>
 
 Vendor Relations:
 
 Act as a professional point of contact for external vendors and service providers; must be well-spoken and able to negotiate and follow up effectively.
 </li>
 <li>
 
 Project Management:
 
 Anticipate needs before they arise, thinking through challenges independently while maintaining a high level of respect for family privacy.
 </li>
 <li>
 
 Digital Support:
 
 Utilize Outlook for heavy scheduling and Excel for basic tracking and organizational tasks.
 </li>
 </ul>
 
 Candidate Profile
 
 <ul>
 <li>
 
 Experience:
 
 2-3+ years of administrative experience, ideally within a Family Office, Luxury Brand, or high-level Corporate environment.
 </li>
 <li>
 
 Discretion:
 
 Absolute commitment to confidentiality and the ability to handle sensitive information with a high degree of "quiet" professionalism.
 </li>
 <li>
 
 Communication:
 
 Exceptionally well-spoken with a polished phone presence and clear written skills.
 </li>
 <li>
 
 Technical Skills:
 
 Proficiency in Microsoft Office (specifically Outlook and Excel).
 </li>
 <li>
 
 The "Right" Mindset:
 
 A "no task is too small" attitude paired with the intellectual horsepower to work with minimal guidance.
 
 </li>
 </ul>
 Vaco PLC is acting as an Employment Agency in relation to this vacancy.
</div>

Administrative Assistant

Clarity Recruiting

<div>
 
 Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 
 
 
 
 
 The general hourly range for these roles are $18-27/hr DOE
 
 
 
 
 
 Responsibilities will possibly include:
 
 <ul>
 <li>
 Answer and direct phone calls
 </li>
 <li>
 Organize and schedule appointments
 </li>
 <li>
 Assist in the preparation of regularly scheduled reports
 </li>
 <li>
 Update and maintain office policies and procedures
 </li>
 <li>
 Order office supplies and research new deals and suppliers
 </li>
 <li>
 Maintain contact lists
 </li>
 <li>
 Book travel arrangements
 </li>
 <li>
 Submit and reconcile expense reports
 </li>
 <li>
 Act as the point of contact for internal and external clients
 </li>
 <li>
 Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
 </li>
 </ul>
 
 
 
 
 Requirements and skills:
 
 <ul>
 <li>
 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work
 </li>
 <li>
 Attention to detail and problem solving skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational skills with the ability to multi-task
 </li>
 </ul>
</div>

Christian Dior Couture

<div>
 Position
 
 
 
 Job Title:
 
 Executive Assistant to SVP Finance &amp; Operations and Chief Commercial Officer
 
 
 
 Reports to:
 
 SVP Finance &amp; Operations and Chief Commercial Officer
 
 
 
 Job Purpose
 
 
 
 The Executive Assistant to the SVP Finance &amp; Operations and Chief Commercial Officer performs a wide variety of complex and confidential administrative duties, including calendar management, travel organization, meeting coordination, and managing corporate travel. The Executive Assistant uses initiative, tact, judgment, confidentiality, as well as strong interpersonal and organizational skills to support both executives and ultimately the broader objectives of the organization.
 
 
 Job responsibilities
 
 
 
 Tasks And Responsibilities
 
 
 
 <ul>
 <li>
 Supports the SVP Finance &amp; Operations and Chief Commercial Officer by carrying out administrative assignments accurately and in a timely manner as directed.
 </li>
 <li>
 Composes, edits, and distributes correspondence according to established guidelines, including email, memos, and PowerPoint presentations.
 </li>
 <li>
 Provides executive-level support to senior management, internal and external business partners to ensure all information is addressed in a timely manner.
 </li>
 <li>
 Reconciles, tracks, and approves expense reports for the SVP Finance &amp; Operations, Chief Commercial Officer, or other personnel as directed.
 </li>
 <li>
 Maintains complex business and personal calendars, coordinates senior management meetings, multi-party audio/visual conference calls, and proactively brings together resources as needed.
 </li>
 <li>
 Orchestrates all logistics of international and domestic travel for the SVP Finance &amp; Operations and Chief Commercial Officer as directed.
 </li>
 <li>
 Prepares detailed itineraries and agendas regarding transportation, hotel accommodations for executive team and designated visitors.
 </li>
 <li>
 Plans conferences and on-site/off-site meetings, negotiates venue rates, facilitates all equipment, and ensures attendees and presenters are equipped with their requirements.
 </li>
 <li>
 Screens telephone calls and personally provides requested information or refers to other staff.
 </li>
 <li>
 Establishes and maintains comprehensive records, reports, reference materials, and communications; Records actions on sensitive issues and releases information to authorized parties as directed.
 
 
 </li>
 </ul>
 
 Travel Management
 
 
 
 <ul>
 <li>
 Lead and oversee all aspects of corporate travel management, serving as the primary point of contact for travel-related inquiries and coordination between our travel agency and Dior employees.
 </li>
 <li>
 Develop, implement, and continuously refine travel policies, ensuring compliance with budget parameters while identifying cost-effective travel solutions.
 </li>
 <li>
 Ensure smooth travel process approval.
 </li>
 <li>
 Optimize and streamline travel booking processes to improve efficiency, consistency, and employee experience.
 </li>
 <li>
 Advise employees on travel policies, procedures, and approval requirements, ensuring adherence while proactively addressing questions, concerns, and travel-related challenges.
 </li>
 <li>
 Maintain current knowledge of industry trends, supplier developments, and travel regulations to adapt strategies and enhance the overall travel experience for employees.
 </li>
 <li>
 Any other tasks as assigned from time to time.
 
 
 </li>
 </ul>
 Profile
 
 
 <ul>
 <li>
 A minimum of 5 years of C-Level Executive Assistant experience.
 </li>
 <li>
 Ability to remain composed in difficult situations.
 </li>
 <li>
 Ability to perform routine and specialized duties at assigned times and for long periods of time when necessary.
 </li>
 <li>
 Ability to time manage and organize tasks based upon shifting priorities.
 </li>
 <li>
 Ability to work independently and make sound decisions.
 </li>
 <li>
 Ability to demonstrate effective verbal and written communication skills.
 </li>
 <li>
 Strong telephone technique etiquette and communication skills.
 </li>
 <li>
 Ability to demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential, controversial, and sensitive nature.
 </li>
 <li>
 Ability to establish and maintain good working relationships with all levels of the organization and external parties.
 </li>
 <li>
 Ability to operate all equipment and programs necessary to perform the job.
 </li>
 <li>
 Ability to travel as needed.
 
 
 </li>
 </ul>
 Additional information
 
 
 The selected candidate will be offered a salary within the range of $100k &ndash; $125k annually, plus bonus eligibility. The salary offered will be dependent upon the candidate&rsquo;s relevant skills and experience. Christian Dior Inc. offers comprehensive benefit plans such as medical, dental, vision, Flexible Spending Accounts, and short and long-term disability. Additional employee perks include, but are not limited to employee discount program, various paid time off, volunteer time off, holidays, mental health and wellbeing support, family friendly benefits, reproductive health care, child and elder care services, commuter benefits, 401k plans with an employer contributions matching plan, employee referral program, and more.
 
 
 
 Additional Information
 
 
 
 Christian Dior was the designer of dreams. In founding his House in 1947, marked by the revolution of the New Look, he metamorphosed his reveries into wonderful creations. Christian Dior Couture, the Houst of Dreams, is recognized for its French heritage and vibrant culture sublimating its unique Savoir-faire and Creativity through empowering "metiers d&rsquo;art&rdquo;. Our Maison is a destination for sustainable growth &amp; success where we shape the future of our Talents in a positive, authentic &amp; generous environment. We bloom &amp; deliver excellence with passion, determination, courage &amp; optimism to offer meaningful &amp; daring codes.
 
 
 Christian Dior Couture is part of the LVMH Group, where People Make the Difference. We value, celebrate, and welcome each unique talent and strive to create an inclusive environment providing all employees a sense of purpose. Beyond your role, we recognize the importance and passion of creating communities with shared values that enrich and impact beyond our organization. As an employee, you will have an opportunity to engage in our employee-led communities such as Sustainability, Diversity, Equity and Inclusion, and Corporate Social Responsibility.
 
 
 Christian Dior Couture provides equal employment opportunities to all employees as part of the LVMH Group, which attaches great importance to ensuring that its Maisons and their partners share a set of common rules, practices, and principles with respect to ethics, social responsibility, and protection of the environment.
</div>

Executive Assistant

Solomon Page

<div>
 A Well-known and highly respected billion-dollar global investment management firm is seeking a new Full-Time/Permanent Executive Assistant to support its Investor Relations team in NYC. This role sits within a fast-paced Investor Relations group, supporting a team that works closely with institutional investors around the world. This individual will play a critical role in maintaining seamless operations, coordinating investor communications, managing complex scheduling, and supporting large-scale investor events and roadshows. Candidates must have a minimum of 2-4+ years of experience working as an executive assistant, within financial services (strongly preferred/required) and with 1 year of related client service experience (preferred), and a Bachelor&rsquo;s degree is required. Ideal candidates should be polished and professional, proactive, detail-oriented, organized, flexible, eager/motivated, able to manage multiple priorities, accustomed to working in a fast-paced environment, comfortable working with senior professionals and external investors, and possess excellent interpersonal and communication skills (both verbal and written). This is an exceptional opportunity to join a world-class organization known for its disciplined investment approach, collaborative culture, and long-term success across global markets!
 
 
 <ul>
 <li>
 Salary depends on experience (90-120k base) plus BUILT-IN paid overtime (approx. 30-40k just by working your normal day!) plus discretionary bonus eligibility. AMAZING, comprehensive benefits &ndash; medical/dental/vision/etc., complimentary breakfast &amp; lunch, on-site gym access, and much more.
 </li>
 <li>
 Hours are 8:00am-6:00pm, with flexibility as needed. Hybrid work schedule (3 days in office / 2 days remote; Tuesday &ndash; Thursday in office; Monday &amp; Friday remote).
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Provide comprehensive executive administrative and client-facing support to the Investor Relations team.
 </li>
 <li>
 Manage complex calendars across multiple time zones and coordinate internal and external meetings.
 </li>
 <li>
 Serve as a point of contact for investor scheduling and communications.
 </li>
 <li>
 Prepare and coordinate materials for meetings, calls, and follow-ups.
 </li>
 <li>
 Coordinate conference room logistics, catering, and meeting setup.
 </li>
 <li>
 Maintain and update team conference calendars.
 </li>
 <li>
 Coordinate travel arrangements, itineraries, and event registrations for team members.
 </li>
 <li>
 Prepare and reconcile expense reports.
 </li>
 <li>
 Provide backup phone coverage and support other administrative staff as needed.
 </li>
 <li>
 Assist with special projects and team initiatives.
 </li>
 <li>
 Maintain and update the firm&rsquo;s CRM database system, including client contact records and distribution lists. Track and input meeting details and investor interactions.
 </li>
 <li>
 Assist with investor inquiries and administrative requests.
 </li>
 <li>
 Support preparation of due diligence questionnaires and other investor materials.
 </li>
 <li>
 Process and manage access requests for the firm&rsquo;s secure data-sharing platform.
 </li>
 <li>
 Help coordinate quarterly investor meetings, conferences, and global roadshows.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum 2&ndash;4+ years of experience as an Executive Assistant or Administrative Assistant, ideally working within financial services.
 </li>
 <li>
 Prior client service or investor-facing experience preferred.
 </li>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 Exceptional attention to detail and strong organizational skills.
 </li>
 <li>
 Excellent written and verbal communication abilities.
 </li>
 <li>
 Ability to manage multiple priorities and work effectively under pressure.
 </li>
 <li>
 Professional demeanor when interacting with senior executives and external investors.
 </li>
 <li>
 Demonstrated discretion and ability to handle confidential information.
 </li>
 <li>
 Highly collaborative team player with a proactive mindset.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Experience with CRM systems (Backstop or similar) a plus.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Assistant, Investor Relations

Goldman Sachs

<div>
 
 Job Description
 
 
 
 About Goldman Sachs
 
 
 At Goldman Sachs, we connect people, capital and ideas to help solve problems for our clients. We are a leading global financial services firm providing investment banking, securities and investment management services to a substantial and diversified client base that includes corporations, financial institutions, governments and individuals. For us, it&rsquo;s all about bringing together people who are curious, collaborative and have the drive to make things possible for our clients and communities.
 
 
 Asset and Wealth Management
 
 
 
 Goldman Sachs Asset &amp; Wealth Management provides advice, investing and execution for institutions and individuals across public and private markets.
 
 
 
 Our Asset Management business is one of the world&rsquo;s leading asset managers with over $2 trillion in assets under supervision. As a primary investment area within Goldman Sachs, we provide investment and advisory services for pension plans, sovereign wealth funds, insurance companies, endowments, foundations, financial advisors, and individuals.
 
 
 Across Wealth Management, Goldman Sachs helps empower clients and customers around the world to reach their financial goals. Our advisor-led wealth management businesses provide financial planning, investment management, banking and comprehensive advice to a wide range of clients, including ultra- high net worth and high net worth individuals, as well as family offices, foundations and endowments, and corporations and their employees. Our consumer business provides digital solutions for customers to better spend, borrow, invest, and save.
 
 
 Job Responsibilities
 
 
 <ul>
 <li>
 Support the oversight of ~200+ Administrative Assistants across Asset &amp; Wealth Management Americas
 </li>
 <ul>
 <li>
 Partner closely with AWM Leadership and Admin Manager to support performance management, development, and engagement across the AWM Americas Administrative Assistant population.
 </li>
 <li>
 Work with Admin Manager to allocate and assign assistant coverage in coordination with Business Unit COOs.
 </li>
 <li>
 Build relationships across various internal stakeholders including Business Unit Managers and Business Unit COOs, acting as a trusted partner advising on coverage models, headcount and contingent labor needs, and assistant talent decisions aligned to business priorities.
 </li>
 <li>
 Drive project management related to event planning, including but not limited to townhalls, year-end, milestone achievements, etc.
 </li>
 <li>
 Own onboarding and integration strategy for all new joiners (both full-time employees and contract workers), partnering with business stakeholders to deliver customized training programs.
 </li>
 <li>
 Build and maintain training programs for administrative assistant population across the division to enhance knowledge of existing resources, new resources and divisional subject matter, including the development of best practice and procedure documents for relevant firm platforms.
 </li>
 <li>
 Support the end-to-end recruiting efforts for Administrative Assistants across full-time and contract hiring pipelines, including sourcing strategy, interview coordination and offer approval processes.
 </li>
 <li>
 Champion efforts to uplift talent capabilities, enhance engagement, and strengthen organizational health.
 </li>
 <li>
 Manage staff augmentation and contingent worker budgets, including forecasting, tracking spend, approvals, and reporting; manage vendor/agency coordination.
 </li>
 <li>
 Coordinate with contingent worker management to lead recruitment, feedback process, contract extension and conversion process
 </li>
 <li>
 Organize regular catchups and touchpoints with assistant population across the division, provide support for ad-hoc queries.
 </li>
 <li>
 Develop strategic communication plan with administrative assistant population to enhance connectivity.
 </li>
 <li>
 Own various operational functions including time management approvals and reporting management systems.
 
 </li>
 </ul>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong proactive team player able to work efficiently and effectively in handling multiple tasks
 </li>
 <li>
 Excellent organizational and communications (written and verbal), skills
 </li>
 <li>
 Innovative thought processes and proactive time management
 </li>
 <li>
 Competitive spirit with the ability to lead, motivate and build relationships with internal stakeholders
 </li>
 <li>
 Ability to handle sensitive, confidential information with the utmost discretion
 </li>
 <li>
 Familiarity with RMS, Cyborg, Anaplan, Fieldglass and related internal systems is required
 </li>
 <li>
 Advanced proficiency in platforms such as Smartsheet, Sharepoint, Microsoft Word, Excel and Power Point
 </li>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 3-5 years of relevant work experience
 
 
 </li>
 </ul>
 
 Salary Range
 
 
 
 The expected base salary for this New York, New York, United States-based position is $100000-$160000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.
 
 
 
 Benefits
 
 
 
 Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here .
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Asset & Wealth Management, Administrative Assistant Manager, Associate, New York

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Asset & Wealth Management, Administrative Assistant Manager, Associate, New York