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TBG | The Bachrach Group

<div>
 
 
 Immediate Need: Executive Assistant at Prestigious Financial Firm (NYC | Hybrid)
 
 
 
 A fast‑paced, prestigious financial firm is looking for a polished, proactive
 
 Executive Assistant
 
 to support senior leadership across global teams. This role is ideal for a strong EA who acts as a true partner, enjoys supporting the HR department, is involved in training and development initiatives, and has experience coordinating events. The firm offers a great culture, collaborative environment, and long‑term growth.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage complex calendars, meetings, and executive communications across multiple time zones
 </li>
 <li>
 Coordinate global travel, itineraries, and last‑minute changes
 </li>
 <li>
 Provide comprehensive administrative support to senior executives and global teams
 </li>
 <li>
 Partner with the HR department, supporting onboarding, training, and development initiatives
 </li>
 <li>
 Coordinate internal events, off‑sites, and firm‑wide programs
 </li>
 <li>
 Handle highly confidential information with professionalism and discretion
 </li>
 <li>
 Prepare and edit documents, presentations, and meeting materials
 </li>
 <li>
 Reconcile expense reports and maintain accurate records
 </li>
 <li>
 Assist with special projects and provide backup support to the administrative team
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 4&ndash;7 years of Executive Assistant experience, ideally within financial services
 </li>
 <li>
 Bachelor&rsquo;s degree required
 </li>
 <li>
 Strong Executive Assistant background with some event coordination experience
 </li>
 <li>
 Exceptional organizational skills and attention to detail
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Ability to manage shifting priorities and perform under pressure
 </li>
 <li>
 High integrity, sound judgment, and comfort handling sensitive information
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Proactive, flexible, and team‑oriented mindset
 </li>
 </ul>
</div>

Executive Assistant

N Y C District Council Carpenters Welfare Fund

<div>Job Posting: Executive Assistant 
Location: New York City 
Organization: New York City District Council of Carpenters Benefit Funds 
Employment Type: Full-Time &ndash; On Site 
Salary Range: $80,000 - $95,000 
Job Summary
The New York City District Council of Carpenters Benefit Funds is seeking a highly professional, proactive, and discreet Executive Assistant to provide strategic administrative support to the Executive Director and senior leadership team, including the Director of Finance and Director of Operations.
This role serves as a trusted partner to executive leadership and plays a critical role in ensuring organizational efficiency, executive effectiveness, and seamless internal and external communication.
The Executive Assistant reports directly to the Executive Director and operates with a high level of judgment, confidentiality, and initiative. 
Key Responsibilities<ul><li>
Provide high-level executive support to the Executive Director and senior leadership team.</li><li>
Manage complex and dynamic executive calendars, prioritizing sensitive matters and aligning scheduling with organizational priorities.</li><li>
Serve as a gatekeeper and liaison between leadership and internal/external stakeholders.</li><li>
Prepare, edit, and manage executive correspondence, presentations, reports, and meeting materials.</li><li>
Coordinate and support Board and Committee meetings, including logistics, materials preparation, and minutes.</li><li>
Oversee executive communications including reviewing incoming correspondence and routing appropriately.</li><li>
Coordinate travel arrangements, itineraries, and accommodations for executives and Trustees.</li><li>
Track action items and follow-ups to ensure leadership initiatives move forward.</li><li>
Support cross-functional projects and special initiatives led by senior leadership.</li><li>
Maintain confidentiality while handling sensitive organizational and personnel information.</li><li>
Assist with office operations, vendor coordination, and executive-level administrative processes.</li></ul> 
Required Skills &amp; Competencies<ul><li>
Exceptional organizational and time-management skills</li><li>
Strong written and verbal communication abilities</li><li>
Professional judgment and discretion in handling confidential matters</li><li>
Ability to anticipate executive needs and operate proactively</li><li>
Strong relationship-building and stakeholder management skills</li><li>
Advanced proficiency in Microsoft Office Suite and digital collaboration tools</li><li>
Ability to manage multiple priorities in a fast-paced environment</li></ul> 
Education &amp; Experience<ul><li>
Bachelor&rsquo;s Degree required (Business Administration or related field preferred)</li><li>
3&ndash;5 years of experience supporting senior executives or leadership teams</li><li>
Experience supporting Board-level activities strongly preferred</li></ul> 
Benefits
Benefits include:<ul><li>
Defined contribution retirement plan with generous employer contributions</li><li>
Family health coverage with no employee premium</li><li>
Dental and vision benefits</li><li>
Continuing education support</li><li>
Paid time off</li></ul> 
How to Apply
Please submit your resume to: 
resume2026@nyccbf.org 
Equal Opportunity Employer
The NYCDCC Benefit Funds are committed to Equal Employment Opportunity and prohibit discrimination on any protected basis under federal, state, or local law.
Reasonable accommodation is available for applicants during the hiring process. Requests may be submitted to resume2026@nyccbf.org.</div>

Taylor Hodson Staffing

<div>
 
 
 Executive Assistant
 
 
 
 
 Location:
 
 New York, NY - Hybrid
 
 
 
 
 
 A leading global financial services firm is seeking a highly organized and discreet Executive Assistant to support senior executives. This role plays an important part in ensuring leadership operates efficiently by managing priorities, coordinating logistics, and maintaining seamless day-to-day administrative support in a fast-paced environment.
 
 
 This position is ideal for a polished Executive Assistant with several years of experience supporting senior leadership who thrives in a high-visibility role and can manage complex logistics while maintaining a composed, professional presence.
 
 
 
 
 
 Responsibilities
 
 <ul>
 <li>
 Provide high-level administrative support to senior executives, managing priorities and ensuring efficient daily operations
 </li>
 <li>
 Act as a gatekeeper by managing calendars, scheduling meetings, and prioritizing requests across internal and external stakeholders
 </li>
 <li>
 Coordinate domestic and international travel, including detailed itineraries and logistical planning
 </li>
 <li>
 Prepare executives for meetings by organizing agendas, briefing materials, and relevant documentation
 </li>
 <li>
 Manage expense reporting with a high degree of accuracy and timeliness
 </li>
 <li>
 Handle inbound communications with professionalism and discretion, prioritizing requests and responding when appropriate
 </li>
 <li>
 Coordinate internal and external meetings involving senior leadership and key stakeholders
 </li>
 <li>
 Assist with preparation of presentations, briefing materials, and other executive-facing materials
 </li>
 <li>
 Track follow-ups, deadlines, and action items to ensure priorities are executed smoothly
 </li>
 <li>
 Support special projects and ad hoc initiatives as needed
 </li>
 <li>
 Maintain strict confidentiality while exercising sound judgment in a high-profile environment
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 4+ years of experience supporting senior executives, ideally within financial services, investment banking, or a similarly fast-paced professional environment
 </li>
 <li>
 Bachelor&rsquo;s degree required
 </li>
 <li>
 Exceptional organizational skills with the ability to manage competing priorities and complex schedules
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Highly polished, discreet, and confident interacting with senior stakeholders
 </li>
 <li>
 Calm, professional demeanor with the ability to operate effectively under pressure
 </li>
 <li>
 Strong attention to detail and a proactive approach to anticipating executive needs
 </li>
 <li>
 Advanced proficiency in Microsoft Outlook, PowerPoint, Word, and Excel
 </li>
 <li>
 Experience with expense management systems such as Workday is a plus
 </li>
 </ul>
 
 
</div>

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer&rsquo;s office. This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.
 
 
 The Executive Assistant plays a critical role in protecting the Chief Artistic Officer&rsquo;s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team. This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.
 
 
 
 Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY
 
 
 and requires fluency in both French and English.
 
 
 
 
 SUCCESS CRITERIA
 
 
 
 Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output. Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.
 
 
 Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office. This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer&rsquo;s priorities and protecting the integrity of the executive&rsquo;s time, focus, and working environment.
 
 
 
 Key Accountabilities
 
 
 
 
 Executive Calendar &amp; Strategic Time Management
 
 
 
 <ul>
 <li>
 Maintain and strategically manage the Chief Artistic Officer&rsquo;s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
 </li>
 <li>
 Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
 </li>
 <li>
 Protect the executive&rsquo;s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
 </li>
 <li>
 Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
 </li>
 <li>
 Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
 </li>
 <li>
 Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.
 
 
 </li>
 </ul>
 
 Executive Office Operations &amp; Communication
 
 
 
 <ul>
 <li>
 Manage the day-to-day operations of the Chief Artistic Officer&rsquo;s office to ensure a professional, organized, and efficient working environment.
 </li>
 <li>
 Draft and manage executive correspondence and communications on behalf of the office.
 </li>
 <li>
 Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
 </li>
 <li>
 Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
 </li>
 <li>
 Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
 </li>
 <li>
 Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.
 
 
 </li>
 </ul>
 
 Executive Travel &amp; Global Logistics Management
 
 
 
 <ul>
 <li>
 Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
 </li>
 <li>
 Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
 </li>
 <li>
 Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
 </li>
 <li>
 Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive&rsquo;s schedule.
 </li>
 <li>
 Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.
 
 
 </li>
 </ul>
 
 Strategic Coordination &amp; Anticipatory Support
 
 
 
 <ul>
 <li>
 Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
 </li>
 <li>
 Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
 </li>
 <li>
 Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
 </li>
 <li>
 Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
 </li>
 <li>
 Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.
 
 
 </li>
 </ul>
 
 Executive Office Stewardship &amp; Confidentiality
 
 
 
 <ul>
 <li>
 Serve as a trusted gatekeeper for the Chief Artistic Officer&rsquo;s office, maintaining appropriate access and protecting the executive&rsquo;s time and focus.
 </li>
 <li>
 Handle sensitive information with the highest degree of discretion and confidentiality.
 </li>
 <li>
 Represent the Chief Artistic Officer&rsquo;s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
 </li>
 <li>
 Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
 </li>
 <li>
 Ensure confidential materials, communications, and discussions are managed appropriately.
 
 
 </li>
 </ul>
 
 Special Projects &amp; Operational Support
 
 
 
 <ul>
 <li>
 Support special projects and initiatives as assigned by leadership.
 </li>
 <li>
 Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer&rsquo;s office and the broader Design Studio.
 </li>
 <li>
 Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Fluency in both French and English (written and verbal).
 </li>
 <li>
 Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.
 </li>
 <li>
 Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.
 </li>
 <li>
 Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.
 </li>
 <li>
 Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.
 </li>
 <li>
 Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.
 </li>
 <li>
 Absolute discretion and integrity when managing confidential and sensitive information.
 </li>
 <li>
 Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.
 </li>
 <li>
 Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive priorities.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Strong attention to detail and commitment to operational excellence.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.
 </li>
 <li>
 Understanding of the dynamics of a global luxury brand environment.
 </li>
 <li>
 Knowledge and passion for creative fields including design, fashion, art, architecture, and film.
 </li>
 <li>
 Experience managing complex international travel and executive engagements.
 </li>
 <li>
 Ability to thrive in environments that combine creative exploration with high business expectations.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

Opensity Solutions

<div>
 
 We are seeking an experienced
 
 Executive Assistant
 
 to provide high-level administrative and scheduling support to senior executives who frequently travel between New York and Abu Dhabi. This role requires exceptional organization, discretion, and flexibility, with a strong understanding of global time-zone coordination and executive priorities.
 
 
 The ideal candidate will serve as a trusted partner&mdash;anticipating needs, managing complex schedules, and ensuring seamless day-to-day operations in a fast-paced, executive-facing environment.
 
 
 
 
 
 
 Location:
 
 New York, NY
 
 
 
 Schedule:
 
 Monday&ndash;Friday, 8:00 AM&ndash;5:00 PM (must support executives operating on Abu Dhabi time)
 
 
 
 Salary:
 
 $110,000 annually
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Scheduling Support
 
 
 <ul>
 <li>
 Manage complex executive calendars, prioritizing meetings based on urgency and business impact.
 </li>
 <li>
 Schedule meetings, events, trainings, offsites, and travel across multiple time zones, including Abu Dhabi.
 </li>
 <li>
 Book meeting rooms, external venues, and travel accommodations as needed.
 </li>
 <li>
 Register visitors using appropriate internal systems and ensure meeting logistics are prepared in advance.
 </li>
 <li>
 Prepare and distribute agendas, record meeting notes, and share minutes as requested by executives.
 </li>
 </ul>
 
 
 Document &amp; Information Management
 
 
 <ul>
 <li>
 Maintain accurate contact lists and organized filing systems.
 </li>
 <li>
 Handle confidential documents and sensitive information with the highest level of discretion.
 </li>
 <li>
 Prepare internal memos, correspondence, and documentation for executive review.
 </li>
 <li>
 Track unit expenditures and business expenses; maintain accurate records.
 </li>
 <li>
 Manage document signatures and maintain required records.
 </li>
 <li>
 Maintain a centralized contracts database and cross-check agreements with internal and external stakeholders.
 </li>
 </ul>
 
 
 Additional Support
 
 
 <ul>
 <li>
 Provide ad hoc administrative and operational support based on evolving team and business needs.
 </li>
 <li>
 Act as a key point of coordination between executives and internal and external stakeholders.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 5&ndash;10 years of experience in an Executive Assistant or similar senior administrative role.
 </li>
 <li>
 Experience supporting senior leaders in fast-paced, global, or executive-facing environments.
 </li>
 <li>
 Proven ability to manage multiple priorities under time pressure.
 </li>
 </ul>
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Strong organizational, prioritization, communication, and interpersonal skills.
 </li>
 <li>
 High level of integrity and discretion; trusted right-hand to executives.
 </li>
 <li>
 Customer-first mindset with a calm, professional demeanor.
 </li>
 <li>
 Strong relationship-building skills that enhance both personal and business success.
 </li>
 <li>
 Team-oriented, adaptable, and dependable under pressure.
 </li>
 <li>
 Positive attitude with a commitment to professional excellence and integrity.
 </li>
 </ul>
 
 
 
 
 
 Equal Opportunity Employer
 
 
 
 We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.
 
</div>

GIVENCHY

<div>
 At Givenchy, we empower you to make an impact by challenging yourself and defying expectations of what luxury fashion can mean. Together, with a crew of inspiring innovators. You&rsquo;ll have a unique opportunity to ignite, expand, and accelerate your potential in a highly creative, fast paced, radically inclusive and innovative environment that has audacity at heart. Empowered to impact.
 
 
 Executive Assistant
 
 
 
 Role Overview
 
 
 
 The Executive Assistant is responsible for supporting the Givenchy Managing Director, North America across all aspects of the business, including calendar management, travel booking, and day-to-day needs. They must also manage special projects for the Managing Director and corporate office including planning and executing corporate gatherings, offsites, speaking engagements, and other events. To be successful, the Executive Assistant must be detail oriented, a strong communicator, and able to manage multiple projects at any given time.
 
 
 KEY RESPONSIBILITES
 
 
 
 Executive Assistant Work
 
 
 
 <ul>
 <li>
 Schedule all meetings and workflows for the Managing Director and oversee meetings that require immediate follow-up
 </li>
 <li>
 Facilitate all domestic and international travel including full itineraries, and manage T&amp;E budget tracking, complete expense reports in Concur
 </li>
 <li>
 Track travel requests for the Managing Director&rsquo;s direct reports, assist with T&amp;E tracking and budgeting for the zone
 </li>
 <li>
 Build a network of key travel, restaurant, and other hospitality contacts to secure preferred rates and reservations
 </li>
 <li>
 Create agendas for weekly leadership meetings and ensure all necessary materials are prepared
 </li>
 <li>
 Create itineraries for executive visits and support executives as needed while visiting the zone
 </li>
 <li>
 Build and maintain all PowerPoint presentations for executive meetings led by the Managing Director, including weekly and monthly business updates for the zone, recaps for domestic market visits, zone Town Halls, and other ad hoc needs
 
 
 </li>
 </ul>
 
 Office Management
 
 
 
 <ul>
 <li>
 Serve as the main point of contact for all office needs such as desk assignments, IT assistance, office supply orders, corporate directories, and general office management
 </li>
 <li>
 Special Projects
 </li>
 <ul>
 <li>
 Corporate Event
 </li>
 <ul>
 <li>
 Source venues for all corporate and retail gatherings such as town halls, zone conferences, and holiday parties
 </li>
 <li>
 Plan and execute corporate and retail zone conferences including travel and stay for 40+ people, agenda creation for a multiple day duration, meal selections, and presentation completion
 </li>
 <li>
 Track and maintain budgets for large corporate and retail gatherings
 </li>
 </ul>
 <li>
 Real Estate
 </li>
 <ul>
 <li>
 Create project presentations for each market of interest for Givenchy&rsquo;s network evolution alongside real estate, finance, legal, and store planning teams to be pitched to the Global CEO and CFO
 </li>
 <li>
 Maintain network evolution planning files alongside the Managing Director, partnering with mall leasing contacts for most current competitor sales and lease plans
 </li>
 <li>
 Update the competitor index each month for the total zone and all relevant real estate projects
 
 </li>
 </ul>
 </ul>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's Degree in a relevant field
 </li>
 <li>
 2-3 years of corporate work experience with a proven track record of efficiency and resourcefulness
 </li>
 <li>
 Proficiency in Microsoft Office and Outlook
 </li>
 <li>
 Excellent organization skills
 </li>
 <li>
 Must be able to maintain confidentiality
 </li>
 <li>
 Strong interpersonal skills and ability to collaborate effectively with local and global teams
 
 
 </li>
 </ul>
 Reports To: Managing Director, North America
 
 
 
 Additional Information
 
 
 
 At our Maisons, we offer a generous benefits package including medical insurance, bonus structure, paid time off, holiday pay, 401k, automatic employee contribution, and more.
 
 
 We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.
 
 
 We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, and to perform crucial job functions.
 
 
 
 The compensation for this position ranges from $85,000-105,000 annually. The rate of pay offered will be dependent upon candidate&rsquo;s relevant skills and experience. In addition, there may be a bonus opportunity, and a comprehensive benefits package including medical, dental, vision, short and long-term disability, various paid time off programs, employee discount/perks, and a retirement plan with employer contribution.
 
</div>

Cyd LeVin & Assoc. Talent Management

Job Overview We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive support to one of our Talent partners. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and facilitating effective communication between talent, casting, producers, general managers and other entertainment industry professionals. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. This paid position offers an exciting opportunity to be an integral part of a very busy Talent Management company with clients working in Television, Film, and Theater in New York, Los Angeles &amp; London.Responsibilities<ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar, Zoom scheduling for meetings, appointments, and events with precision.</li><li>Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing itineraries when needed.</li><li>Handle correspondence via email, phone calls, and other communication channels with professionalism and courtesy while maintaining excellent phone etiquette.</li><li>Assist with social media management and engagement.</li><li>Assisting with invoicing and talent booking reports.</li><li>Prepare reports, presentations, and documents through proofreading and transcription to ensure accuracy and clarity.</li><li>Oversee office management duties such as filing systems, data entry, front desk responsibilities, and maintaining office supplies inventory.</li><li>Facilitate project coordination by tracking deadlines, preparing agendas, taking meeting minutes, and following up on action items.</li><li>Utilize office experience in clerical tasks like filing, data entry, and managing multi-line phone systems to ensure seamless daily operations.</li><li>Provide personal assistant support as needed for confidential matters or special requests from executive leadership.</li></ul>Skills<ul><li>Proven experience in executive administrative support or office management roles with strong organizational skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace applications (Gmail, Docs, Sheets), and familiarity with Microsoft Outlook Calendar.</li><li>Knowledge of the entertainment industry and desire to want to learn the Talent Management business.</li><li>Excellent typing speed combined with transcription skills for accurate documentation.</li><li>Strong phone etiquette skills along with experience managing multi-line phone systems.</li><li>Comfortable working in a small office of only 3-5 people.</li><li>Exceptional organizational abilities to handle multiple priorities efficiently while maintaining professionalism under pressure.</li><li>Computer literacy across various platforms with the ability to adapt quickly to new tools like Dropbox Signature for electronic signatures.</li><li>Experience in customer service environments with a focus on courteous communication and problem resolution.</li><li>Ability to proofread documents meticulously ensuring clarity and accuracy before distribution. Join us as an Executive Assistant where your expertise will empower our company and its clients to achieve their goals.</li></ul>Pay: $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

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494 executive assistant jobs In New York

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