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assistant to the office of human resources Jobs in New York

assistant to the office of human resources

customer support executive Jobs in New York

customer support executive

executive assistant - 158129 Jobs in New York

executive assistant - 158129

executive assistant to hr team Jobs in New York

executive assistant to hr team

executive assistant

Atrium

<div>
 Our client is a leading global beverage and brewing company known for producing and distributing a diverse portfolio of popular beer and beverage brands. The organization operates in over 100 countries, combining large-scale manufacturing with local market expertise. It emphasizes sustainability, innovation, and building strong consumer connections through iconic brands recognized worldwide. They are now looking for an
 
 Executive Assistant
 
 .
 
 
 
 Salary/Hourly Rate
 
 
 
 $90k - $95k
 
 
 
 Position Overview
 
 
 
 This Executive Assistant role is ideal for someone with 3-10 years of experience in a large, global organization who is eager to learn and grow into a more senior EA position over time. The Executive Assistant will support four Vice Presidents-three based at Global Headquarters and one in Europe, who often aligns to U.S. hours due to the CEO's location. The position requires strong adaptability and flexibility, as internal structures and reporting lines frequently evolve within the company's dynamic culture. This is a great opportunity for someone who thrives in an international, fast-paced environment and has hands-on experience managing visas, coordinating global travel, and handling complex scheduling and rescheduling in Outlook.
 
 
 
 Responsibilities Of The Executive Assistant
 
 
 
 <ul>
 <li>
 Highly organized and adaptable, able to manage frequent changes across time zones (including China, India, and Brazil) with complex travel, flight adjustments, and shifting priorities-staying connected and proactive throughout.
 </li>
 <li>
 Strong interpersonal awareness with the ability to anticipate needs, think ahead, and approach each task with curiosity and a willingness to learn what each executive values most.
 </li>
 <li>
 Handle a range of responsibilities including calendar and travel management, light personal support (e.g., appointments, visa/passport renewals), confidential information handling, and serving as a communication liaison-drafting, proofreading, and organizing materials for seamless executive support.
 </li>
 <li>
 Manage complex calendars and travel logistics, coordinating meetings, itineraries, and expense reporting while ensuring all materials and schedules are prepared in advance.
 </li>
 <li>
 Act as a key liaison for communication and relationships, handling correspondence, confidential information, and guest coordination with professionalism.
 </li>
 <li>
 Support meetings, office organization, and special projects, anticipating needs and ensuring seamless day-to-day operations for the executive.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Executive Assistant:
 
 
 
 <ul>
 <li>
 Experience supporting executives within a large, global organization; open to candidates from various industries.
 </li>
 <li>
 5 - 10+ years of experience as an Executive Assistant, preferably supporting multiple leaders or a team.
 </li>
 <li>
 Ability to thrive in a fast-paced environment with strong judgment, adaptability, and composure under pressure.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 High school diploma or equivalent.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 4 weeks' vacation (accrued 1st year based on hire date).
 </li>
 <li>
 10 sick days (accrued 1st year based on hire date).
 </li>
 <li>
 Medical, dental, and vision coverage.
 </li>
 <li>
 Long and short-term disability plans.
 </li>
 <li>
 401K.
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 158129
</div>

Executive Assistant - 158129

Saks Global

<div>
 Salary Range $77,000 - $100,000*
 
 
 
 Job Description
 
 
 
 Who We Are:
 
 
 Saks Global is the largest multi-brand luxury retailer in the world, comprising Saks Fifth Avenue, Neiman Marcus, Bergdorf Goodman, Saks OFF 5TH, Last Call and Horchow. Its retail portfolio includes 70 full-line luxury locations, additional off-price locations and five distinct e-commerce experiences. With talented colleagues focused on delivering on our strategic vision, The Art of You, Saks Global is redefining luxury shopping by offering each customer a personalized experience that is unmistakably their own. By leveraging the most comprehensive luxury customer data platform in North America, cutting-edge technology, and strong partnerships with the world's most esteemed brands, Saks Global is shaping the future of luxury retail.
 
 
 Saks Global Properties &amp; Investments includes Saks Fifth Avenue and Neiman Marcus flagship properties and represents nearly 13 million square feet of prime U.S. real estate holdings and investments in luxury markets.
 
 
 
 You Will Be
 
 
 
 As the Executive Assistant to the
 
 Chief Technology Officer (CTO)
 
 , you'll be the central point of contact for a range of administrative and operational activities. While your primary responsibility is to the CTO, you'll also partner with the broader Tech leadership team for key projects and events. The CTO is based in New York City, and the leadership team operates in a hybrid, multi-time zone environment, with both in-person and remote members. This role involves a wide variety of administrative services, from routine tasks to complex, high-impact projects, all of which are essential to the efficient operation of the office.
 
 
 
 What You Will Bring
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent combination of education and experience.
 </li>
 <li>
 Minimum of 2 years of relevant experience working with and supporting an executive office team
 </li>
 <li>
 You get things done by engaging in high level teamwork and flexing your interpersonal skills.
 </li>
 <li>
 You are organized and able to handle multiple tasks with a sense of urgency.
 </li>
 <li>
 A natural problem-solver, who is also intuitively analytical and creative.
 </li>
 <li>
 Ability to work in a fast-paced work environment.
 </li>
 <li>
 Ensures confidentiality, diplomacy, and tact at all times.
 </li>
 <li>
 Intermediate to expert level competence with MS Office, Google Suite, expense management systems, communication and presentation tools.
 </li>
 <li>
 Extremely organized with exceptional time management skills and able to prioritize efficiently
 </li>
 <li>
 Can handle sensitive information and maintain strict confidentiality
 </li>
 <li>
 Strong attention to detail.
 </li>
 <li>
 Excellent problem solving ability.
 </li>
 <li>
 Strong oral and written communication skills.
 </li>
 <li>
 Comfortable with ambiguity and passionate about working in a fast paced, dynamic environment.
 
 
 </li>
 </ul>
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Manage complex calendars - prioritizing appointments and proactively resolving scheduling conflicts.
 </li>
 <li>
 Makes travel arrangements required, including booking flights, hotel accommodation, car rental, and providing directions.
 </li>
 <li>
 Organizes and manages cost estimates for the Technology team&rsquo;s engagement and travel calendar.
 </li>
 <li>
 Responds to phone, email and in-person inquiries &ndash; providing general information and referring inquiries to appropriate sources based on a broad knowledge of procedures, protocols and personnel.
 </li>
 <li>
 Organizes and schedules meetings, including contacting participants, booking rooms, ordering refreshments, and arranging for parking as required.
 </li>
 <li>
 Conceptualizes and executes a variety of special events and projects for the leader's office and a large-scale organization. This includes overseeing existing engagements, such as monthly town halls and team offsites, as well as proposing and developing new ideas that promote team connectivity and engagement. Responsibilities range from managing invitations and communications to coordinating facilities and catering arrangements.
 </li>
 <li>
 Provides support to various meetings the leader chairs by typing and distributing minutes, preparing agenda packages, arranging meeting dates/times/rooms, contacting participants, and extensive follow-up on items as needed. Attend meetings, as required, to record minutes.
 </li>
 <li>
 Completes and submits travel and expense claims.
 </li>
 <li>
 Maintains records and oversight of special project and event expenditures for cost center
 </li>
 <li>
 Maintains calendar for time off for leadership team
 </li>
 <li>
 Prepares the leader&rsquo;s calendar and maintains a tracker with relevant and pertinent meeting material as identified by the leader.
 </li>
 <li>
 Manages email distribution lists for the organization
 </li>
 <li>
 Be in-person In the office 4 days a week
 </li>
 <li>
 Proactively identifies and takes on opportunities to expand scope, such as maintaining the team's Confluence homepage, drafting communications for team updates, or leading ad-hoc projects to improve team operations.
 
 
 </li>
 </ul>
 
 Your Life And Career At Saks Global
 
 
 
 <ul>
 <li>
 Exposure to rewarding career advancement opportunities
 </li>
 <li>
 A culture that promotes a healthy, fulfilling work/life balance
 </li>
 <li>
 Benefits package for all eligible full-time employees (including medical, vision and dental).
 </li>
 <li>
 An amazing employee discount
 
 
 </li>
 </ul>
 
 Benefits:
 
 We offer the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, basic life insurance, supplemental life insurance, disability insurance, and a variety of additional voluntary benefits (such as critical illness, hospital and accident insurance).
 
 
 
 Thank you for your interest with Saks Global. We look forward to reviewing your application.
 
 
 
 
 Saks provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Saks complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
 
 
 
 
 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
 
 
 
 
 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
 
 
 
 
 
 Saks.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
 
 
 
 <ul>
 <li>
 The above expected salary range may have some variability based upon factors including, but not limited to, a candidate&rsquo;s overall experience, qualifications, and geographic location. If you are interested in the role, we encourage you to apply and, if selected to move forward in the interview process, you will have a chance to speak with our recruitment team regarding your specific salary expectations.
 </li>
 </ul>
</div>

Executive Assistant

Lowenstein Sandler

<div>Who We Are: 
Lowenstein Sandler is a one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, New Jersey, Palo Alto, Washington, DC, and Utah. Our primary administrative offices are located in Roseland, New Jersey, where we are consistently ranked among the best places to work. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
What You Will Do: 
This position will sit in our New York office and currently offers a hybrid work opportunity. The Executive Assistant's role is to provide full and diversified administrative support of a responsible nature to the Managing Partner, assigned firm personnel, including assigned Partners, Associates in section and practice group, and other key management personnel (i.e., supervisor(s)), utilizing broad and comprehensive experience, skills and knowledge in organizational policies, procedures, and practices.
The Executive Assistant performs the most complex administrative and billing activities which may be highly confidential and sensitive. This role is responsible for the billing cycle for the Managing Partner, including prebill review and edits; generate and send final bills; and comply with firm and client requirements and deadlines.
This role also serves as a facilitator who may coordinate deadlines, analyze information, follow up on or request information from others to communicate supervisors' instructions or to satisfy ongoing needs of supervisor(s), assist with project coordination and completion, and assist and relieve attorneys and other legal personnel of administrative and clerical work by performing essential duties and responsibilities which include the following:<div>
Essential Job Requirements:</div><div><ul><li>
General administrative duties, including but not limited to, entering attorneys&rsquo; time; preparing and submitting attorney expense reports; opening new client matter accounts (conflict checks, intakes, retainer letter and file opening); answering telephones for attorneys as well as others in the section in a professional manner, taking messages and forwarding calls to appropriate parties; processing incoming/outgoing mail; knowledge of office equipment such as printers, facsimile machines, photocopying machines and pdf scanners; organizing and maintaining electronic and paper client files and keeping filing up-to-date; retrieving existing files through RIO and closing out and sending files off-site; providing coverage to other attorneys in section when assigned secretaries are out of office or when workflow requires/permits; learning/maintaining knowledge of attorneys' practice and client/matter history; relieving attorneys of administrative tasks.</li><li>
Manage attorneys' calendars.</li><li>
Responsible for assigned Partners&rsquo; billing, from prebill generation to sending and collection of invoices.</li><li>
With attorneys' permission, manage attorneys' emails (review/delegate/file).</li><li>
Assist in projects and project management for attorneys and/or supervisor(s).</li><li>
Handle delegated sensitive and emergent emails and calls from clients, court personnel and other contacts of assigned attorneys and responsibility for follow-up; exercise judgment in responding to unique and urgent situations.</li><li>
Assist attorneys in managing their competing priorities by proactively assuming responsibility for items that can be delegated and rescheduling attorneys' commitments to be more effective.</li><li>
Anticipate what attorneys will want and follow up to ensure that they are completely satisfied.</li><li>
Escalate unfamiliar issues rapidly and anticipate/resolve potential problems.</li><li>
Assist section or practice group in assuring timely completion of assigned projects as needed.</li><li>
Participate in firm training opportunities; participate in training of other employees and staff members to promote cross-training of all employees, assist colleagues in learning new skills/tasks to integrate them into the team.</li><li>
Seek out opportunities to continuously improve skill set at a more advanced level to broaden scope of role.</li><li>
Proactively anticipate attorney needs and ensure follow-through to deliver a high level of satisfaction and support.</li><li>
Draft complex correspondence and documents and anticipate attorneys' need for same.</li><li>
Marketing-related responsibilities (which may include coordination and distribution of collateral materials for client seminars; coordinating/ assisting with marketing projects between supervisor(s), clients and the Marketing Department and event planning).</li><li>
Encourage others to accept change and use it to derive organizational and personal benefit.</li><li>
Assist section or practice group in assuring timely completion of assigned projects as needed.</li></ul></div><div>
Skills, Knowledge, and Abilities:</div><div><ul><li>
A minimum of 8 years Senior Legal Secretary experience within a law firm.</li><li>
Demonstrate excellent organizational skills and strong attention to detail.</li><li>
Provide outstanding client service by possessing and utilizing excellent telephone and interpersonal skills with legal staff, peers, and administrators, as well as the firm's clients and external contacts.</li><li>
Demonstrate judgment in scheduling of attorneys' time.</li><li>
Exhibit sound judgment to make decisions on sensitive issues, as well as ability to work with confidential documents and information.</li><li>
Demonstrate ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines, by resourcefulness, anticipating needs, prioritizing responsibilities, anticipating calendar conflicts and proactively managing schedule changes.</li><li>
Balance multiple priorities by considering risk, importance, urgency, organizational dynamics and other related factors.</li><li>
Work independently on complex assignments, but able to work in a team environment as well.</li><li>
Expert Time, Aderant or Elite Billing experience; advanced knowledge of legal billing processes and procedures.</li><li>
Accurate typing skills of a minimum of 55 wpm, along with strong word processing skills utilizing Microsoft 365, Outlook 2010, Excel, Intapp Open, Chrome River, PowerPoint, docketing software, and client relationship management software.</li><li>
Assist and advise more junior peers in handling of emergency or urgent calls and assignments from legal staff, the firm's clients, or external contacts (e.g., court personnel, prosecutors, etc.).</li><li>
Skilled in organizing and formatting complex, professional documents and correspondence.</li></ul></div><div>
Office Location: New York, NY 
Schedule: Full-time, Monday &ndash; Friday, 10:00 AM &ndash; 6:00 PM 
Amount of Travel Required: 0</div>
The expected salary range for candidates meeting the requirements of this position is $90,000 to $100,000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.
Disclaimers: 
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.</div>

Phaxis

<div>
 
 
 Pay $30-35/hr
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Support c-level executive
 </li>
 <li>
 Manage complex scheduling, calendars, meetings, and travel arrangements.
 </li>
 <li>
 Process invoices, expense reports, and check requests.
 </li>
 <li>
 Coordinate detailed travel plans, itineraries, and necessary documents.
 </li>
 <li>
 Prepare correspondence, presentations, and reports.
 </li>
 <li>
 Track and follow up on time-sensitive tasks.
 </li>
 <li>
 Handle phone and email inquiries professionally.
 </li>
 <li>
 Maintain organized files and records.
 </li>
 <li>
 Perform additional duties as needed.
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor's degree from an accredited university.
 </li>
 <li>
 1+ years of administrative experience.
 </li>
 <li>
 Proficiency in Microsoft Office Suite.
 </li>
 <li>
 Strong communication, organizational, and multitasking skills.
 </li>
 <li>
 Ability to manage multiple priorities efficiently.
 </li>
 <li>
 Excellent customer service and problem-solving abilities.
 </li>
 <li>
 Financial services or broker/dealer experience preferred.
 </li>
 </ul>
</div>

American Express

<div>
 
 
 At American Express, our culture is built on a 175-year history of innovation, shared
 
 
 values
 
 
 and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
 
 
 
 
 As marketers at one of the most iconic brands in the world, we play a major role in building authentic relationships with customers who impact life and business around the world. Here, creativity and inspired storytelling combine with powerful data-based marketing and hyper-personalized digital communication to create a genuine human connection that drives business results. As a part of our diverse community of marketers, you can have a breadth of different marketing experiences and do virtually anything from connecting small businesses to new customers to uncovering insights that inspire the future of payments. Create a dynamic career while doing work that matters for people and businesses everywhere. Find your place in marketing on #TeamAmex.
 
 
 
 
 
 As marketers at one of the most iconic brands in the world, we play a major role in building authentic relationships with customers who impact life and business around the world. Here, creativity and inspired storytelling combine with powerful data-based marketing and hyper-personalized digital communication to create a genuine human connection that drives business results. As a part of our diverse community of marketers, you can have a breadth of different marketing experiences and do virtually anything from connecting small businesses to new customers to uncovering insights that inspire the future of payments. Create a dynamic career while doing work that matters for people and businesses everywhere. Find your place in marketing on #TeamAmex.
 
 
 
 
 
 
 
 The U.S. Consumer Services Team is responsible for our suite of consumer products, services, and experiences in the U.S., including our premium, cobrand, cash back, and lending portfolios, Membership Rewards, Global Travel &amp; Lifestyle Services, the Centurion Lounge network, our Global Dining and Resy businesses, and best-in-class marketing programs across customer, prospect, and partner channels. The USCS team is focused on making membership an indisputable competitive advantage and helping each other become better leaders every day.
 
 
 
 
 How will you make an impact in this role?
 
 
 
 
 
 
 
 
 This position is responsible for administrative support for three Vice Presidents within the US Customer Marketing Group. It is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners both inside and outside of the organization. &nbsp;The ideal candidate must be seasoned and experienced in handling a wide range of administrative related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position.
 
 
 
 
 
 <ul>
 <li>
 
 
 Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 &nbsp;
 
 
 
 </li>
 <li>
 
 
 Calendar management, including scheduling meetings with various colleagues internally and externally
 
 </li>
 
 
 
 <li>
 
 
 Coordinating logistics for meetings, including scheduling of conference rooms and technology support as required
 
 </li>
 
 
 
 <li>
 
 
 Preparing, reviewing, and processing expense reports, and managing expense report approvals, in line with company T&amp;E policy and budget
 
 </li>
 
 
 
 <li>
 
 
 Assisting with timekeeping and payroll duties
 
 </li>
 
 
 
 <li>
 
 
 Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave
 
 </li>
 
 
 
 <li>
 
 
 Managing organization charts and team rosters
 
 </li>
 
 
 
 <li>
 
 
 Booking and coordinating travel arrangements including air and hotel bookings
 
 </li>
 
 
 
 <li>
 
 
 Supporting the scheduling and coordination of events, including room booking, catering, etc.
 
 </li>
 
 
 
 <li>
 
 
 Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate
 
 </li>
 
 
 
 <li>
 
 
 Processing of requisitions and other invoices, ordering supplies and managing ticket requests
 
 </li>
 </ul>
 
 
 
 
 
 
 
 Minimum Qualifications
 
 
 
 
 
 
 <ul>
 <li>
 
 
 Positive attitude, solutions-oriented demeanor, and reliable
 
 </li>
 
 
 
 <li>
 
 
 Exceptional organizational, administrative, and interpersonal skills
 
 </li>
 
 
 
 <li>
 
 
 Keen attention to detail and a sense of urgency in execution and follow-up
 
 </li>
 
 
 
 <li>
 
 
 Ability to prioritize multiple tasks and work autonomously with minimal guidance
 
 </li>
 
 
 
 <li>
 
 
 Strong integrity and ability to handle confidential / sensitive information with discretion
 
 </li>
 
 
 
 <li>
 
 
 Strong written and verbal communication skills
 
 </li>
 
 
 
 <li>
 
 
 Proficiency in Microsoft Outlook and Office, including Word, PowerPoint and Excel
 
 </li>
 
 
 
 <li>
 
 
 Minimum 3+ years of experience supporting executives with complex calendars and travel
 
 </li>
 </ul>
 
 
 
 
 
 
 Salary Range: $31.49 to $49.28 hourly + bonus + benefits
 
 
 
 
 The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
 
 
 
 
 We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
 
 <ul>
 <li>
 
 Competitive base salaries&nbsp;
 
 </li>
 <li>
 
 Bonus incentives&nbsp;
 
 </li>
 <li>
 
 6% Company Match on retirement savings plan&nbsp;
 
 </li>
 <li>
 
 Free financial coaching and financial well-being support&nbsp;
 
 </li>
 <li>
 
 Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;
 
 </li>
 <li>
 
 Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;
 
 </li>
 <li>
 
 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;
 
 </li>
 <li>
 
 Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;
 
 </li>
 <li>
 
 Free and confidential counseling support through our Healthy Minds program&nbsp;
 
 </li>
 <li>
 
 Career development and training opportunities
 
 
 </li>
 </ul>
 
 For a full list of Team Amex benefits, visit our
 
 
 
 Colleague Benefits Site
 
 
 
 .
 
 
 
 
 American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
 
 
 
 
 We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
 
 
 
 
 US Job Seekers - Click to view the &ldquo;
 
 
 
 Know Your Rights
 
 
 
 &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window:
 
 
 
 https://www.eeoc.gov/poster
 
 
 
 
 
 Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions
 
 
 
 
</div>

Gainor Staffing

<div>
 
 A prominent investment firm is seeking a resourceful and detail-oriented
 
 Executive Assistant
 
 to support its Human Resources team. Known for its entrepreneurial mindset and ambitious growth strategy, the company fosters a culture of agility, accountability, and continuous improvement. The role offers a front-row seat to strategic HR initiatives in a collaborative, fast-moving workplace with global impact.
 
 
 
 
 
 
 Who You Are
 
 
 <ul>
 <li>
 A highly organized Executive Assistant with a bachelor&rsquo;s degree and 7&ndash;10 years of experience, ideally in finance or a corporate setting
 </li>
 <li>
 Skilled in managing complex calendars, coordinating across time zones, and supporting senior leaders with varied styles
 </li>
 <li>
 Advanced in Microsoft PowerPoint and Excel, with experience creating polished materials for executive audiences
 </li>
 <li>
 Strong project manager who can prioritize, track progress, and drive initiatives independently
 </li>
 <li>
 Discreet, adaptable, and effective in fast-paced, high-stakes environments
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Provide direct administrative support to three senior HR leaders
 </li>
 <li>
 Manage complex scheduling, internal communications, and recurring leadership touchpoints
 </li>
 <li>
 Prepare high-quality decks, reports, and materials for internal use
 </li>
 <li>
 Coordinate training sessions, onboarding schedules, and recruiting logistics
 </li>
 <li>
 Track and execute on firm-wide people initiatives and cross-functional HR projects
 </li>
 <li>
 Organize logistics for internal programs and events
 </li>
 </ul>
 
 
 
 
 
 What Success Looks Like
 
 
 <ul>
 <li>
 Executives receive seamless, proactive support across scheduling, communication, and execution
 </li>
 <li>
 Materials are consistently accurate, professional, and delivered on time
 </li>
 <li>
 Projects and programs run smoothly, with clear timelines and measurable progress
 </li>
 <li>
 You consistently stay ahead of needs, solve problems quickly, and bring structure to shifting priorities
 </li>
 </ul>
 
 
 
 
 
 Salary Range:
 
 $130,000 &ndash; 140,000 annually, based on experience
 
 
 
 
 
 
 Location:
 
 New York, NY &ndash; On site
 
 
 
 
 
 
 
 
 Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
 
</div>

Executive Assistant to HR Team

CitiStaffing

<div>
 
 
 Executive Assistant/Personal Assistant &ndash; C-Suite Executive &ndash; $170k - $200k + Bonus!!
 
 
 
 
 
 
 Our client is seeking a highly organized and detail-oriented C-Suite Executive &amp; Personal Assistant (EA/PA) to provide comprehensive support to the Chairman and CEO of a global investment management firm. The successful candidate will anticipate the needs of the Chairman/CEO, manage complex scheduling and communications, coordinate travel and logistics, and provide personal assistance to ensure the Chairman/CEO can focus on strategic priorities and organizational goals.
 
 
 
 
 
 Responsibilities
 
 
 Include:
 
 
 <ul>
 <li>
 Responsible for management of busy and ever-changing calendar while protecting the executive&rsquo;s time and priorities
 </li>
 <li>
 Draft correspondence on behalf of executive
 </li>
 <li>
 Answer busy phones and track all messages and follow up
 </li>
 <li>
 Schedule, arrange and facilitate meetings
 </li>
 <li>
 Ensure executive&rsquo;s complete preparation for all meetings including researching and writing briefings
 </li>
 <li>
 Coordinate extensive global travel arrangements, including flights, ground transportation, hotels, visa coordination, etc.
 </li>
 <li>
 Maintain all files
 </li>
 <li>
 Track expense reports and ensure accuracy and timely reimbursement
 </li>
 <li>
 Provide personal support on an as-needed basis
 </li>
 </ul>
 
 
 
 
 Qualifications of the ideal candidate
 
 
 <ul>
 <li>
 
 Minimum
 
 of 10-15+ years of administrative experience, including executive-level support at the C-Suite level
 </li>
 <li>
 Professional background that exemplifies career longevity and long-term commitments to previous employers; candidates cannot have a lot of movement on the resume
 </li>
 <li>
 Previous work experience in finance, legal, and other strictly corporate settings
 </li>
 <li>
 Bachelor&rsquo;s degree is a must
 </li>
 <li>
 Exceptional organizational and multitasking skills with a strong attention to detail
 </li>
 <li>
 Excellent verbal and written communication skills, comfortable speaking with internal and external stakeholders, UHNW individuals, media and political personalities, etc.
 </li>
 <li>
 Proven ability to manage sensitive information with discretion and professionalism
 </li>
 <li>
 Proficiency in Outlook, Word, Excel, and PowerPoint
 </li>
 </ul>
</div>

Executive Assistant/Personal Assistant – C-Suite Executive – $170k - $200k + Bonus!!

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Executive Assistant/Personal Assistant – C-Suite Executive – $170k - $200k + Bonus!!