executive assistant

Christian Dior Couture

<div>
 Position
 
 
 
 Job Title:
 
 Executive Assistant to SVP Finance &amp; Operations and Chief Commercial Officer
 
 
 
 Reports to:
 
 SVP Finance &amp; Operations and Chief Commercial Officer
 
 
 
 Job Purpose
 
 
 
 The Executive Assistant to the SVP Finance &amp; Operations and Chief Commercial Officer performs a wide variety of complex and confidential administrative duties, including calendar management, travel organization, meeting coordination, and managing corporate travel. The Executive Assistant uses initiative, tact, judgment, confidentiality, as well as strong interpersonal and organizational skills to support both executives and ultimately the broader objectives of the organization.
 
 
 Job responsibilities
 
 
 
 Tasks And Responsibilities
 
 
 
 <ul>
 <li>
 Supports the SVP Finance &amp; Operations and Chief Commercial Officer by carrying out administrative assignments accurately and in a timely manner as directed.
 </li>
 <li>
 Composes, edits, and distributes correspondence according to established guidelines, including email, memos, and PowerPoint presentations.
 </li>
 <li>
 Provides executive-level support to senior management, internal and external business partners to ensure all information is addressed in a timely manner.
 </li>
 <li>
 Reconciles, tracks, and approves expense reports for the SVP Finance &amp; Operations, Chief Commercial Officer, or other personnel as directed.
 </li>
 <li>
 Maintains complex business and personal calendars, coordinates senior management meetings, multi-party audio/visual conference calls, and proactively brings together resources as needed.
 </li>
 <li>
 Orchestrates all logistics of international and domestic travel for the SVP Finance &amp; Operations and Chief Commercial Officer as directed.
 </li>
 <li>
 Prepares detailed itineraries and agendas regarding transportation, hotel accommodations for executive team and designated visitors.
 </li>
 <li>
 Plans conferences and on-site/off-site meetings, negotiates venue rates, facilitates all equipment, and ensures attendees and presenters are equipped with their requirements.
 </li>
 <li>
 Screens telephone calls and personally provides requested information or refers to other staff.
 </li>
 <li>
 Establishes and maintains comprehensive records, reports, reference materials, and communications; Records actions on sensitive issues and releases information to authorized parties as directed.
 
 
 </li>
 </ul>
 
 Travel Management
 
 
 
 <ul>
 <li>
 Lead and oversee all aspects of corporate travel management, serving as the primary point of contact for travel-related inquiries and coordination between our travel agency and Dior employees.
 </li>
 <li>
 Develop, implement, and continuously refine travel policies, ensuring compliance with budget parameters while identifying cost-effective travel solutions.
 </li>
 <li>
 Ensure smooth travel process approval.
 </li>
 <li>
 Optimize and streamline travel booking processes to improve efficiency, consistency, and employee experience.
 </li>
 <li>
 Advise employees on travel policies, procedures, and approval requirements, ensuring adherence while proactively addressing questions, concerns, and travel-related challenges.
 </li>
 <li>
 Maintain current knowledge of industry trends, supplier developments, and travel regulations to adapt strategies and enhance the overall travel experience for employees.
 </li>
 <li>
 Any other tasks as assigned from time to time.
 
 
 </li>
 </ul>
 Profile
 
 
 <ul>
 <li>
 A minimum of 5 years of C-Level Executive Assistant experience.
 </li>
 <li>
 Ability to remain composed in difficult situations.
 </li>
 <li>
 Ability to perform routine and specialized duties at assigned times and for long periods of time when necessary.
 </li>
 <li>
 Ability to time manage and organize tasks based upon shifting priorities.
 </li>
 <li>
 Ability to work independently and make sound decisions.
 </li>
 <li>
 Ability to demonstrate effective verbal and written communication skills.
 </li>
 <li>
 Strong telephone technique etiquette and communication skills.
 </li>
 <li>
 Ability to demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential, controversial, and sensitive nature.
 </li>
 <li>
 Ability to establish and maintain good working relationships with all levels of the organization and external parties.
 </li>
 <li>
 Ability to operate all equipment and programs necessary to perform the job.
 </li>
 <li>
 Ability to travel as needed.
 
 
 </li>
 </ul>
 Additional information
 
 
 The selected candidate will be offered a salary within the range of $100k &ndash; $125k annually, plus bonus eligibility. The salary offered will be dependent upon the candidate&rsquo;s relevant skills and experience. Christian Dior Inc. offers comprehensive benefit plans such as medical, dental, vision, Flexible Spending Accounts, and short and long-term disability. Additional employee perks include, but are not limited to employee discount program, various paid time off, volunteer time off, holidays, mental health and wellbeing support, family friendly benefits, reproductive health care, child and elder care services, commuter benefits, 401k plans with an employer contributions matching plan, employee referral program, and more.
 
 
 
 Additional Information
 
 
 
 Christian Dior was the designer of dreams. In founding his House in 1947, marked by the revolution of the New Look, he metamorphosed his reveries into wonderful creations. Christian Dior Couture, the Houst of Dreams, is recognized for its French heritage and vibrant culture sublimating its unique Savoir-faire and Creativity through empowering "metiers d&rsquo;art&rdquo;. Our Maison is a destination for sustainable growth &amp; success where we shape the future of our Talents in a positive, authentic &amp; generous environment. We bloom &amp; deliver excellence with passion, determination, courage &amp; optimism to offer meaningful &amp; daring codes.
 
 
 Christian Dior Couture is part of the LVMH Group, where People Make the Difference. We value, celebrate, and welcome each unique talent and strive to create an inclusive environment providing all employees a sense of purpose. Beyond your role, we recognize the importance and passion of creating communities with shared values that enrich and impact beyond our organization. As an employee, you will have an opportunity to engage in our employee-led communities such as Sustainability, Diversity, Equity and Inclusion, and Corporate Social Responsibility.
 
 
 Christian Dior Couture provides equal employment opportunities to all employees as part of the LVMH Group, which attaches great importance to ensuring that its Maisons and their partners share a set of common rules, practices, and principles with respect to ethics, social responsibility, and protection of the environment.
</div>

Executive Assistant

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer&rsquo;s office. This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.
 
 
 The Executive Assistant plays a critical role in protecting the Chief Artistic Officer&rsquo;s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team. This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.
 
 
 
 Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY
 
 
 and requires fluency in both French and English.
 
 
 
 
 SUCCESS CRITERIA
 
 
 
 Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output. Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.
 
 
 Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office. This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer&rsquo;s priorities and protecting the integrity of the executive&rsquo;s time, focus, and working environment.
 
 
 
 Key Accountabilities
 
 
 
 
 Executive Calendar &amp; Strategic Time Management
 
 
 
 <ul>
 <li>
 Maintain and strategically manage the Chief Artistic Officer&rsquo;s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
 </li>
 <li>
 Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
 </li>
 <li>
 Protect the executive&rsquo;s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
 </li>
 <li>
 Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
 </li>
 <li>
 Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
 </li>
 <li>
 Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.
 
 
 </li>
 </ul>
 
 Executive Office Operations &amp; Communication
 
 
 
 <ul>
 <li>
 Manage the day-to-day operations of the Chief Artistic Officer&rsquo;s office to ensure a professional, organized, and efficient working environment.
 </li>
 <li>
 Draft and manage executive correspondence and communications on behalf of the office.
 </li>
 <li>
 Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
 </li>
 <li>
 Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
 </li>
 <li>
 Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
 </li>
 <li>
 Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.
 
 
 </li>
 </ul>
 
 Executive Travel &amp; Global Logistics Management
 
 
 
 <ul>
 <li>
 Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
 </li>
 <li>
 Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
 </li>
 <li>
 Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
 </li>
 <li>
 Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive&rsquo;s schedule.
 </li>
 <li>
 Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.
 
 
 </li>
 </ul>
 
 Strategic Coordination &amp; Anticipatory Support
 
 
 
 <ul>
 <li>
 Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
 </li>
 <li>
 Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
 </li>
 <li>
 Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
 </li>
 <li>
 Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
 </li>
 <li>
 Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.
 
 
 </li>
 </ul>
 
 Executive Office Stewardship &amp; Confidentiality
 
 
 
 <ul>
 <li>
 Serve as a trusted gatekeeper for the Chief Artistic Officer&rsquo;s office, maintaining appropriate access and protecting the executive&rsquo;s time and focus.
 </li>
 <li>
 Handle sensitive information with the highest degree of discretion and confidentiality.
 </li>
 <li>
 Represent the Chief Artistic Officer&rsquo;s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
 </li>
 <li>
 Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
 </li>
 <li>
 Ensure confidential materials, communications, and discussions are managed appropriately.
 
 
 </li>
 </ul>
 
 Special Projects &amp; Operational Support
 
 
 
 <ul>
 <li>
 Support special projects and initiatives as assigned by leadership.
 </li>
 <li>
 Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer&rsquo;s office and the broader Design Studio.
 </li>
 <li>
 Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Fluency in both French and English (written and verbal).
 </li>
 <li>
 Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.
 </li>
 <li>
 Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.
 </li>
 <li>
 Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.
 </li>
 <li>
 Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.
 </li>
 <li>
 Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.
 </li>
 <li>
 Absolute discretion and integrity when managing confidential and sensitive information.
 </li>
 <li>
 Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.
 </li>
 <li>
 Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive priorities.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Strong attention to detail and commitment to operational excellence.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.
 </li>
 <li>
 Understanding of the dynamics of a global luxury brand environment.
 </li>
 <li>
 Knowledge and passion for creative fields including design, fashion, art, architecture, and film.
 </li>
 <li>
 Experience managing complex international travel and executive engagements.
 </li>
 <li>
 Ability to thrive in environments that combine creative exploration with high business expectations.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

Solomon Page

<div>
 Our client is looking to fill the role of Executive Assistant. This Executive Assistant will support two Vice Presidents on the Subscriber Growth &amp; Monetization team. This is a fast-paced, high-visibility role requiring strong organizational skills, discretion, and the ability to manage competing priorities with minimal direction.
 
 
 <ul>
 <li>
 Start Date: 4/8/2026
 </li>
 <li>
 Pay Rate: $26&ndash;$30 per hour
 </li>
 <li>
 Duration: 0&ndash;6 months
 </li>
 <li>
 Schedule: Monday&ndash;Thursday onsite, Friday remote
 </li>
 <li>
 Hours: 9:00 AM &ndash; 6:00 PM
 </li>
 <li>
 Location: New York, NY (Hudson Square)
 </li>
 <li>
 Overtime: Possible (must be pre-approved)
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Manage complex, high-volume calendars across multiple time zones
 </li>
 <li>
 Coordinate internal meetings, including video conferencing, room bookings, and logistics
 </li>
 <li>
 Handle all travel arrangements (flights, hotels, ground transportation) and expense reporting
 </li>
 <li>
 Provide day-to-day administrative support including calls, mail, document tracking, and supply management
 </li>
 <li>
 Coordinate team events, offsites, and departmental communications
 </li>
 <li>
 Partner with internal teams, executives, and administrative staff across the organization
 </li>
 <li>
 Maintain office operations (supplies, kitchen, shared spaces)
 </li>
 <li>
 Assist with special projects as needed
 </li>
 <li>
 Provide backup support to other Executive Assistants as required
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 3+ years of experience supporting Director-level or above executives in a corporate environment
 </li>
 <li>
 Prior experience at The Walt Disney Company
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Ability to multitask, prioritize, and manage a high volume of work independently
 </li>
 <li>
 Highly organized with strong attention to detail and follow-through
 </li>
 <li>
 Professional, discreet, and able to handle confidential information
 </li>
 <li>
 Collaborative with strong interpersonal skills
 </li>
 <li>
 Proactive and resourceful with a solution-oriented mindset
 </li>
 <li>
 Ability to anticipate executive needs and adapt to changing priorities
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and Google Suite
 
 
 
 </li>
 </ul>
 
 Additional Information:
 
 
 
 <ul>
 <li>
 Must have prior Disney experience
 </li>
 <li>
 Strong communication, reliability, and professionalism are essential
 </li>
 <li>
 Experience coordinating across executive offices is required
 </li>
 <li>
 Collaborative mindset and ability to work closely with other Executive Assistants
 </li>
 <li>
 Passion for Disney brands and streaming platforms is a plus
 </li>
 <li>
 SVOD experience preferred
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Bessemer Trust

<div>Executive Assistant
Bessemer Investors (&ldquo;BI&rdquo;) is a New York-based investment firm focused on partnering with middle market businesses to support growth and enhance value creation. Bessemer differentiates itself by combining a long-term, flexible capital base with a team of experienced private equity professionals. For further information, please visit https://www.bessemerinvestors.com.

The Executive Assistant will provide seamless assistance to a small team of senior investment professionals in a fast-paced and dynamic environment. Operating on a day-to-day basis much like a traditional PE firm, the team at Bessemer Investors is actively investing and overseeing a growing portfolio of companies. This exceptional opportunity includes heavy calendar management, frequent/dynamic travel arranging, and the regular utilization of technology/systems. Among other traits, the ideal candidate will have outstanding attention to detail, operates with a sense of urgency, and is very comfortable multi-tasking.

Responsibilities:
<ul><li>Effective calendar management</li>
<li>Manage frequent and complex travel arrangements for team members</li>
<li>Optimum screening of incoming communications and routing for action and follow-up</li>
<li>Successfully communicate with both internal and external contacts including significant executive relationships</li>
<li>Well-proofed standard correspondence and maintenance of certain administrative files</li>
<li>Manage expense reports in Concur</li>
<li>Establish effective working relationships with colleagues and external contacts</li>
<li>Manage database (DealCloud) of contacts and interactions with intermediaries, executives, lenders and co-investors</li>
<li>Assist with general day-to-day management of the office (order/manage supplies, etc.)
</li><li>Additional responsibilities, including preparing desktop research on topics pertinent to the investment activities of the firm, to be determined based on the aptitude of the candidate</li>
<li>Additional responsibilities (to be determined based on the aptitude of the candidate) may include analyzing pricing/volume trends of team travel, maintaining BI's website in coordination with outside vendor, and preparing desktop research on topics pertinent to the investment activities of the firm</li>
<li>Plan events such as the BI holiday party, dinners with portfolio company executives, team lunches/happy hours, and team offsites</li>
</ul>
Job Requirements:
<ul><li>Bachelors Degree required</li>
<li>3+ years of Executive/Administrative Assistant experience directly supporting a senior executive and/or small team within a private or public sector firm/ organization. Experience in asset management (e.g., private equity, hedge funds) supporting an investment team preferred</li>
<li>Proven ability to work well in and contribute to a team environment</li>
<li>Excellent organization and communication skills with an emphasis on active listening</li>
<li>Shows tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation</li>
<li>Demonstrates ability to prioritize, anticipate needs, and manage multiple assignments in a fast-paced, dynamic environment to meet deadlines with efficiency and accuracy</li>
<li>Has excellent attention to detail and executes responsibilities with a sense of urgency and follow-through</li>
</ul>
The base salary range for this position is $110,000 - $130,000 per year. This range reflects the minimum and maximum base salary we reasonably expect to pay for this role. In addition, this position may be eligible to participate in the relevant business unit's incentive compensation plan, and other compensation programs as applicable. Eligible employees may participate in a 401(k) program with a generous profit-sharing contribution, medical, prescription dental, and vision coverage; life insurance; disability coverage; paid holidays; vacation; and sick time, subject to plan terms and Company policies.</div>

SBH Fashion

<div>
 Job Title: Executive Assistant
 
 
 This person will be the central point of contact and right hand to the CEO for a range of business operational duties and responsibilities.
 
 
 The ideal candidate is highly organized, confident, and collaborative with strong professional boundaries and a no-drama attitude. This role will be supporting the CEO in a hybrid environment, working at least 4 days per week in office.
 
 
 
 What You&rsquo;ll Do:
 
 
 
 <ul>
 <li>
 Provide full executive support to the CEO, anticipating needs in advance.
 </li>
 <li>
 Manage complex daily calendars for professional scheduling, meetings, events, fittings, photo shoots, and travel
 </li>
 <li>
 Liaise across departments to ensure the CEO has all necessary materials and updates prior to meetings, events, and speaking engagements.
 </li>
 <li>
 Work across departments to track and communicate key dates (photo shoots, events, product launches), ensuring the calendar is always up to date.
 </li>
 <li>
 Oversee domestic and international travel arrangements (flights, hotels, ground transportation, reservations, and itineraries).
 </li>
 <li>
 Manage RSVPs professional events, ensuring accurate calendar updates and reminders
 </li>
 <li>
 Assist with company board meetings, team events, and special projects as needed.
 </li>
 <li>
 Maintain strong communication across all key stakeholders to ensure the CEO is informed and prepared.
 
 
 </li>
 </ul>
 
 Who You Are:
 
 
 
 <ul>
 <li>
 4-6 years&rsquo; experience in a similar Executive Assistant role, ideally supporting a founder, CEO, or high-profile individual.
 </li>
 <li>
 Proficiency with G-Suite, expense management systems, communication and presentation tools and comfort with digital-first workflows.
 </li>
 <li>
 Exceptional organizational skills, attention to detail, and the ability to prioritize in a fast-paced environment.
 </li>
 <li>
 A natural problem-solver, who is also intuitively analytical and creative.
 </li>
 <li>
 Collaborative and kind, who understands the importance of boundaries and discretion.
 </li>
 <li>
 A proactive problem-solver who can anticipate needs and guide with thoughtful support.
 </li>
 <li>
 Ability to work from NYC HQ 4 days a week
 </li>
 <li>
 You get things done by engaging in high level teamwork and flexing your interpersonal skills.
 </li>
 <li>
 You are organized and able to handle multiple tasks with a sense of urgency.
 </li>
 <li>
 A natural problem-solver, who is also intuitively analytical and creative.
 </li>
 <li>
 Ability to work in a fast-paced work environment.
 
 
 </li>
 </ul>
 Salary $90,000-$110,000
 
 
</div>

Glocap Search

<div>
 
 
 COMPANY
 
 : Private Equity Firm
 
 
 
 POSITION
 
 : Executive Assistant to Team
 
 
 
 LOCATION
 
 : Midtown Manhattan (Hybrid &ndash; 2&ndash;3 days in office per week)
 
 
 
 COMPENSATION
 
 : $100 - 120K (DOE) + overtime eligible + discretionary bonus + comprehensive benefits
 
 
 
 HOURS
 
 : 8:30am&ndash;5:30pm (flexibility for overtime as needed)
 
 
 
 BACHELOR&rsquo;S
 
 
 DEGREE
 
 : Preferred
 
 
 
 
 
 
 Our client, a highly regarded private equity firm, is seeking a polished and proactive Executive Assistant to support a team in its New York office.
 
 This is an opportunity for an EA who thrives in a fast-paced, high-performance environment and enjoys providing seamless, traditional administrative support to a busy deal team. The ideal candidate is detail-oriented, responsive, and resourceful, with strong judgment and the ability to manage competing priorities with professionalism and discretion. This role offers long-term stability within a collaborative and well-respected firm.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide heavy calendar management for team, including complex scheduling across time zones and frequent priority shifts.
 </li>
 <li>
 Manage high-volume correspondence and phone coverage, serving as a professional point of contact for internal and external stakeholders.
 </li>
 <li>
 Coordinate detailed domestic and international travel arrangements, including itineraries, reservations, visas (as needed), and real-time adjustments.
 </li>
 <li>
 Track receipts and process expense reports in a timely and accurate manner.
 </li>
 <li>
 Prepare meeting materials, coordinate conference room logistics, and greet clients and visitors.
 </li>
 <li>
 Assist with team-wide initiatives, special projects, and ad hoc administrative requests.
 </li>
 <li>
 Partner closely with other Executive Assistants to ensure coverage, continuity, and smooth workflow across the broader team.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred; equivalent experience considered.
 </li>
 <li>
 5+ years of experience supporting multiple senior executives, ideally within private equity, investment banking, asset management, or another fast-paced corporate environment.
 </li>
 <li>
 Demonstrated experience with heavy scheduling and complex travel coordination.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
 </li>
 <li>
 Experience with expense reporting platforms (e.g., Concur or similar systems).
 </li>
 <li>
 Highly organized, detail-oriented, and able to manage multiple priorities with minimal supervision.
 </li>
 <li>
 Professional demeanor, strong communication skills, and the ability to maintain strict confidentiality.
 </li>
 </ul>
</div>

Green Key Resources

<div>
 
 E-commerce organization is seeking an Executive Assistant to support three executives. Must have excellent communication skills and 4+ years of prior experience supporting senior leaders in a fast-paced environment.
 
 
 
 
 
 Fully onsite, Monday - Friday
 
 
 Salary range: 100k - 120k base
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Manage executive calendars, coordinate meetings, and arrange travel logistics for leaders.
 </li>
 <li>
 Serve as a liaison between leadership and internal/external stakeholders.
 </li>
 <li>
 Prepare and draft reports, memos, and presentation materials.
 </li>
 <li>
 Maintain confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 Support company initiatives and manage internal events and recognition programs.
 </li>
 <li>
 Track deadlines and milestones related to programs and compliance.
 </li>
 <li>
 Coordinate project timelines and gather data for strategic decision-making.
 </li>
 <li>
 Provide occasional personal support to executives, including travel arrangements and appointments.
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 <ul>
 <li>
 Bachelor of Arts (BA) degree is preferred.
 </li>
 <li>
 4+ years of executive-level administrative support experience.
 </li>
 <li>
 Proven ability to handle confidential information with discretion and professionalism.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite and Google Workspace tools.
 </li>
 <li>
 Strong business judgment and prioritization skills in a dynamic environment.
 </li>
 <li>
 Exceptional written and verbal communication skills.
 </li>
 <li>
 Positive, proactive, and collaborative attitude with a customer service orientation.
 </li>
 </ul>
</div>

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