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Scion Staffing

<div>
 Scion Nonprofit Staffing has been engaged to conduct a search for
 
 Executive Assistant
 
 for a nonprofit client. This role is onsite in Midtown Manhattan, New York, NY, with a schedule of Monday&ndash;Friday, approximately 9:00 AM&ndash;5:00 PM, and expected flexibility as needed.
 
 
 
 Position Overview
 
 
 
 This role provides high-level executive support to the President of a mission-driven nonprofit organization. The
 
 Executive Assistant
 
 will manage complex scheduling, board communications, correspondence, and day-to-day operational priorities within a small office environment. This position requires exceptional professionalism, discretion, and the ability to function as a trusted partner in both administrative and board-facing capacities. The ideal candidate is tech-savvy, proactive, and comfortable supporting executive leadership in a hands-on setting.
 
 
 
 Perks
 
 
 
 <ul>
 <li>
 Competitive hourly compensation with Temp-to-Hire pathway and potential for direct hire conversion
 </li>
 <li>
 Comprehensive benefits available after 30 days
 </li>
 <li>
 Stable weekday schedule with meaningful work supporting mission-driven leadership
 </li>
 <li>
 Opportunity to work closely with the President and contribute directly to organizational impact
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide high-level executive support to the President, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Prepare and manage board communications and meeting materials
 </li>
 <li>
 Coordinate meetings using Microsoft Teams and Zoom, including virtual and in-person logistics
 </li>
 <li>
 Support office operations, including supplies, facilities coordination, and vendor interface
 </li>
 <li>
 Troubleshoot basic conference room and technology needs
 </li>
 <li>
 Maintain organization-wide confidentiality and professional communication standards
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior executives in an Executive Assistant capacity
 </li>
 <li>
 Experience in nonprofit, philanthropy, or mission-driven environments preferred
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite and virtual meeting platforms (Teams and Zoom)
 </li>
 <li>
 Demonstrated ability to manage office operations and administrative logistics
 </li>
 <li>
 Poised, professional demeanor with a collaborative and service-oriented approach
 
 
 </li>
 </ul>
 
 Compensation And Benefits
 
 
 
 Compensation is based on salary alignment between $37-$38/hr.
 
 
 
 HOW TO APPLY:
 
 For immediate consideration, please submit your resume here!
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
</div>

Executive Assistant

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer&rsquo;s office. This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.
 
 
 The Executive Assistant plays a critical role in protecting the Chief Artistic Officer&rsquo;s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team. This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.
 
 
 
 Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY
 
 
 and requires fluency in both French and English.
 
 
 
 
 SUCCESS CRITERIA
 
 
 
 Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output. Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.
 
 
 Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office. This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer&rsquo;s priorities and protecting the integrity of the executive&rsquo;s time, focus, and working environment.
 
 
 
 Key Accountabilities
 
 
 
 
 Executive Calendar &amp; Strategic Time Management
 
 
 
 <ul>
 <li>
 Maintain and strategically manage the Chief Artistic Officer&rsquo;s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
 </li>
 <li>
 Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
 </li>
 <li>
 Protect the executive&rsquo;s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
 </li>
 <li>
 Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
 </li>
 <li>
 Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
 </li>
 <li>
 Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.
 
 
 </li>
 </ul>
 
 Executive Office Operations &amp; Communication
 
 
 
 <ul>
 <li>
 Manage the day-to-day operations of the Chief Artistic Officer&rsquo;s office to ensure a professional, organized, and efficient working environment.
 </li>
 <li>
 Draft and manage executive correspondence and communications on behalf of the office.
 </li>
 <li>
 Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
 </li>
 <li>
 Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
 </li>
 <li>
 Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
 </li>
 <li>
 Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.
 
 
 </li>
 </ul>
 
 Executive Travel &amp; Global Logistics Management
 
 
 
 <ul>
 <li>
 Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
 </li>
 <li>
 Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
 </li>
 <li>
 Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
 </li>
 <li>
 Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive&rsquo;s schedule.
 </li>
 <li>
 Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.
 
 
 </li>
 </ul>
 
 Strategic Coordination &amp; Anticipatory Support
 
 
 
 <ul>
 <li>
 Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
 </li>
 <li>
 Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
 </li>
 <li>
 Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
 </li>
 <li>
 Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
 </li>
 <li>
 Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.
 
 
 </li>
 </ul>
 
 Executive Office Stewardship &amp; Confidentiality
 
 
 
 <ul>
 <li>
 Serve as a trusted gatekeeper for the Chief Artistic Officer&rsquo;s office, maintaining appropriate access and protecting the executive&rsquo;s time and focus.
 </li>
 <li>
 Handle sensitive information with the highest degree of discretion and confidentiality.
 </li>
 <li>
 Represent the Chief Artistic Officer&rsquo;s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
 </li>
 <li>
 Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
 </li>
 <li>
 Ensure confidential materials, communications, and discussions are managed appropriately.
 
 
 </li>
 </ul>
 
 Special Projects &amp; Operational Support
 
 
 
 <ul>
 <li>
 Support special projects and initiatives as assigned by leadership.
 </li>
 <li>
 Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer&rsquo;s office and the broader Design Studio.
 </li>
 <li>
 Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Fluency in both French and English (written and verbal).
 </li>
 <li>
 Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.
 </li>
 <li>
 Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.
 </li>
 <li>
 Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.
 </li>
 <li>
 Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.
 </li>
 <li>
 Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.
 </li>
 <li>
 Absolute discretion and integrity when managing confidential and sensitive information.
 </li>
 <li>
 Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.
 </li>
 <li>
 Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive priorities.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Strong attention to detail and commitment to operational excellence.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.
 </li>
 <li>
 Understanding of the dynamics of a global luxury brand environment.
 </li>
 <li>
 Knowledge and passion for creative fields including design, fashion, art, architecture, and film.
 </li>
 <li>
 Experience managing complex international travel and executive engagements.
 </li>
 <li>
 Ability to thrive in environments that combine creative exploration with high business expectations.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

OTG Management

<div><div><div>352 PARK AVE S</div>
Executive Assistant<div> 
Job Title: Executive Assistant 
Location: New York City Office (4 days/week on-site required) 
Compensation: $90-$120k 
Reports to: Executive Committee (EC), including CEO, CFO, COO, CBDO, and CPO 
 
Who We Are 
For more than 25 years, On the Go has elevated the dining and retail experience for travelers by bringing together world class hospitality, award winning dining concepts, and forward thinking technology. With more than 300 unique dining and retail locations across North America&rsquo;s busiest airports, we&rsquo;re fueled by a passion for creating exceptional guest experiences&mdash;made possible every day by our incredible Crewmembers. At On the Go, people truly come first. We invest in our teams, and foster growth in an exciting, fast-paced environment where everyone can shine. 
 
How We Do Business 
How we work is just as meaningful as what we accomplish. Our Values&mdash;Care, Continuous Improvement, Quality, and Teamwork&mdash;guide the way we show up for our guests and for each other. We&rsquo;re committed to fostering an inclusive, safe, and uplifting workplace where people feel respected, empowered, and encouraged to bring their full selves to work. 
 
Why This Job Is a Big Deal! 
The Executive Assistant is the strategic backbone supporting our Executive Committee. You&rsquo;ll keep our most senior leaders organized, prepared, and operating smoothly managing complex schedules, coordinating business-critical travel, and delivering precise reporting to ensure our executives can focus on what matters most. This role is essential to our operational excellence and executive success. 
 
In This Role, You Will: 
<ul><li>Provide high level administrative support to the EC, including the CEO, COO, CFO, CBDO, and CPO.</li><li>Manage highly complex, dynamic calendars with speed, accuracy, and impeccable attention to detail.</li><li>Schedule internal and external meetings, coordinating seamlessly across time zones and stakeholder groups.</li><li>Coordinate end to end domestic and international travel, including flights, hotels, ground transportation, itineraries, and last minute changes (because they will happen).</li><li>Prepare executive briefing materials, agendas, and documents for meetings and presentations.</li><li>Assist in preparing weekly, monthly, and quarterly operational and performance reports, ensuring accuracy and clarity.</li><li>Handle confidential information with absolute discretion and professionalism.</li><li>Anticipate the needs of executives&mdash;solving problems before they even know they exist.</li><li>Serve as the point of contact between executives and internal/external partners.</li><li>Coordinate expense reporting, invoice processing, and tracking of budget-related items.</li><li>Organize executive team events, off-sites, and department meetings.</li><li>Support onboarding-related tasks for executive-level new hires as needed.</li><li>Maintain a polished, organized, and efficient office environment.</li><li>Ensure proactive communication, follow through, and timely updates for all executive requests.</li><li>Complete additional tasks assigned by the Executive Leadership Team.</li></ul>
 
Qualifications/Criteria: 
<ul><li>5+ years of experience supporting senior executives (C suite or EC preferred).</li><li>Demonstrated expertise in managing complex calendars across multiple executives.</li><li>Strong experience with booking domestic and international travel&mdash;including multi-stop itineraries.</li><li>Exceptional communication skills&mdash;written and verbal&mdash;and comfort interacting with all levels of the organization.</li><li>Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word).</li><li>Strong analytical skills with experience creating and maintaining executive reporting.</li><li>Highly organized with the ability to prioritize, pivot, and stay calm in a fast-paced environment.</li><li>Strong judgment and discretion with confidential information.</li><li>Proactive, resourceful, solutions-oriented mindset.</li><li>Positive, professional demeanor with a team-first approach.</li><li>Ability to be in the NYC office 4 days per week (required).</li><li>Reliable, punctual, and dedicated to creating a supportive environment for the executive team.</li><li>Authorized to work in the United States.</li></ul>
 
This hiring process may use AI assisted tools to support candidate evaluation; you will receive required notices and retain all rights under applicable state and local laws, and all hiring decisions are made by human reviewers 
 
Equal Opportunity Employer 
We&rsquo;re proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. 
 
#LI-TT1</div></div><div> 
<div></div><div>Job Details
Requisition Number:
12519
Posted Date:
04/01/2026
Location:
Home Office (PAS)
Address:
352 Park Ave S
City, State:
New York, NY</div></div></div>

US Tech Solutions

<div>
 
 
 
 Job Description:
 
 
 
 
 
 
 
 Role is 5 days a week in office. There is no opportunity for remote working.
 
 
 
 
 
 The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
 
 
 
 
 
 Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.
 
 
 
 
 
 
 Qualifications:
 
 
 
 - Minimum of 3 years of experience in an Executive or Administrative Assistant role
 
 
 - High school diploma or GED is required; Bachelor's degree preferred
 
 
 - Being able to multi-task in a fast-paced environment
 
 
 - Experience in calendar management
 
 
 - Adaptable team player
 
 
 - Good problem-solving ability
 
 
 - Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
 
 
 - Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
 
 
 - Effective interpersonal skills and excellent telephone etiquette
 
 
 - Tact and good judgment in confidential situations and proven experience interacting with senior management
 
</div>

Phyton Talent Advisors

<div>
 
 We are seeking a proactive and detail oriented Executive Assistant to support senior leadership in a fast paced environment. This role requires strong judgment, discretion, and the ability to manage a wide range of administrative responsibilities while maintaining a high level of professionalism.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide high level administrative support to executives and their teams
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate conference calls
 </li>
 <li>
 Arrange travel and handle logistics for meetings and events
 </li>
 <li>
 Prepare correspondence, reports, and presentation materials
 </li>
 <li>
 Handle information requests and support ad hoc research needs
 </li>
 <li>
 Greet visitors and serve as a point of contact across internal teams
 </li>
 <li>
 Adapt processes and workflows to support team and departmental goals
 </li>
 <li>
 Manage multiple priorities while maintaining accuracy and efficiency
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of experience in an Executive Assistant or Administrative Assistant role
 </li>
 <li>
 Strong ability to multitask in a fast paced environment
 </li>
 <li>
 Experience with calendar management and scheduling
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Adaptable team player with a proactive mindset
 </li>
 <li>
 Strong problem solving skills and ability to work independently
 </li>
 <li>
 Proficient in Microsoft Word, Excel, and PowerPoint, including formatting, tables, and mail merges
 </li>
 <li>
 Knowledge of general office procedures including scheduling, correspondence, and expense management
 </li>
 <li>
 Strong interpersonal skills and professional communication style
 </li>
 <li>
 Demonstrated ability to handle confidential information with discretion and interact with senior leadership
 </li>
 </ul>
 
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 High school diploma or GED required
 </li>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 </ul>
</div>

The Equus Group

<div>
 
 
 Executive Assistant
 
 
 
 
 Location:
 
 New York, NY
 
 
 
 
 
 
 Overview
 
 
 
 A leading global investment advisory firm is seeking an experienced
 
 Executive Assistant
 
 to support senior leadership within its New York office. This role will provide high-level administrative and operational support to senior bankers and serve as a key partner in managing daily priorities, client interactions, and team coordination.
 
 
 
 
 
 The ideal candidate is highly organized, proactive, and comfortable operating in a fast-paced, professional environment where discretion, attention to detail, and strong communication skills are essential.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage complex calendars and scheduling for senior executives, including internal meetings, client calls, and travel logistics
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including detailed itineraries and last-minute changes
 </li>
 <li>
 Process expense reports and maintain accurate documentation in accordance with firm policies
 </li>
 <li>
 Assist with preparation and coordination of client meetings and marketing materials
 </li>
 </ul>
 
 
 Team &amp; Client Coordination
 
 
 <ul>
 <li>
 Serve as a point of contact between executives, internal teams, and external clients
 </li>
 <li>
 Coordinate meeting logistics, conference calls, and video meetings across multiple stakeholders
 </li>
 <li>
 Communicate regularly with other executive assistants across offices to ensure seamless scheduling and coordination
 </li>
 </ul>
 
 
 Operational &amp; Administrative Support
 
 
 <ul>
 <li>
 Assist with CRM tracking and administrative systems used to manage client relationships and internal activity
 </li>
 <li>
 Support organization of client events, conferences, and team gatherings
 </li>
 <li>
 Maintain organized documentation and assist with reporting or administrative projects as needed
 </li>
 <li>
 Identify opportunities for process improvements to enhance team efficiency
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5+ years of experience supporting senior executives in a professional services environment (investment banking, consulting, private equity, law, or similar)
 </li>
 <li>
 Strong calendar management and travel coordination experience
 </li>
 <li>
 Excellent organizational skills and ability to prioritize competing demands
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High level of professionalism and discretion when handling confidential information
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and experience with CRM or expense platforms preferred
 </li>
 </ul>
 
 
 
 
 
 What They're Looking For
 
 
 <ul>
 <li>
 A proactive, solutions-oriented mindset
 </li>
 <li>
 Ability to anticipate executive needs and manage shifting priorities
 </li>
 <li>
 Strong attention to detail and reliability in a fast-paced environment
 </li>
 <li>
 Someone who enjoys being a collaborative partner to senior leadership and the broader team
 </li>
 </ul>
 
 
 
 
 
 The Equus Group is an Equal Opportunity Employer and takes
 
 pride in maintaining a
 
 diverse environment. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.
 
 
 
 
</div>

Christian Dior Couture

<div>
 Position
 
 
 
 Job Title:
 
 Executive Assistant to SVP Finance &amp; Operations and Chief Commercial Officer
 
 
 
 Reports to:
 
 SVP Finance &amp; Operations and Chief Commercial Officer
 
 
 
 Job Purpose
 
 
 
 The Executive Assistant to the SVP Finance &amp; Operations and Chief Commercial Officer performs a wide variety of complex and confidential administrative duties, including calendar management, travel organization, meeting coordination, and managing corporate travel. The Executive Assistant uses initiative, tact, judgment, confidentiality, as well as strong interpersonal and organizational skills to support both executives and ultimately the broader objectives of the organization.
 
 
 Job responsibilities
 
 
 
 Tasks And Responsibilities
 
 
 
 <ul>
 <li>
 Supports the SVP Finance &amp; Operations and Chief Commercial Officer by carrying out administrative assignments accurately and in a timely manner as directed.
 </li>
 <li>
 Composes, edits, and distributes correspondence according to established guidelines, including email, memos, and PowerPoint presentations.
 </li>
 <li>
 Provides executive-level support to senior management, internal and external business partners to ensure all information is addressed in a timely manner.
 </li>
 <li>
 Reconciles, tracks, and approves expense reports for the SVP Finance &amp; Operations, Chief Commercial Officer, or other personnel as directed.
 </li>
 <li>
 Maintains complex business and personal calendars, coordinates senior management meetings, multi-party audio/visual conference calls, and proactively brings together resources as needed.
 </li>
 <li>
 Orchestrates all logistics of international and domestic travel for the SVP Finance &amp; Operations and Chief Commercial Officer as directed.
 </li>
 <li>
 Prepares detailed itineraries and agendas regarding transportation, hotel accommodations for executive team and designated visitors.
 </li>
 <li>
 Plans conferences and on-site/off-site meetings, negotiates venue rates, facilitates all equipment, and ensures attendees and presenters are equipped with their requirements.
 </li>
 <li>
 Screens telephone calls and personally provides requested information or refers to other staff.
 </li>
 <li>
 Establishes and maintains comprehensive records, reports, reference materials, and communications; Records actions on sensitive issues and releases information to authorized parties as directed.
 
 
 </li>
 </ul>
 
 Travel Management
 
 
 
 <ul>
 <li>
 Lead and oversee all aspects of corporate travel management, serving as the primary point of contact for travel-related inquiries and coordination between our travel agency and Dior employees.
 </li>
 <li>
 Develop, implement, and continuously refine travel policies, ensuring compliance with budget parameters while identifying cost-effective travel solutions.
 </li>
 <li>
 Ensure smooth travel process approval.
 </li>
 <li>
 Optimize and streamline travel booking processes to improve efficiency, consistency, and employee experience.
 </li>
 <li>
 Advise employees on travel policies, procedures, and approval requirements, ensuring adherence while proactively addressing questions, concerns, and travel-related challenges.
 </li>
 <li>
 Maintain current knowledge of industry trends, supplier developments, and travel regulations to adapt strategies and enhance the overall travel experience for employees.
 </li>
 <li>
 Any other tasks as assigned from time to time.
 
 
 </li>
 </ul>
 Profile
 
 
 <ul>
 <li>
 A minimum of 5 years of C-Level Executive Assistant experience.
 </li>
 <li>
 Ability to remain composed in difficult situations.
 </li>
 <li>
 Ability to perform routine and specialized duties at assigned times and for long periods of time when necessary.
 </li>
 <li>
 Ability to time manage and organize tasks based upon shifting priorities.
 </li>
 <li>
 Ability to work independently and make sound decisions.
 </li>
 <li>
 Ability to demonstrate effective verbal and written communication skills.
 </li>
 <li>
 Strong telephone technique etiquette and communication skills.
 </li>
 <li>
 Ability to demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential, controversial, and sensitive nature.
 </li>
 <li>
 Ability to establish and maintain good working relationships with all levels of the organization and external parties.
 </li>
 <li>
 Ability to operate all equipment and programs necessary to perform the job.
 </li>
 <li>
 Ability to travel as needed.
 
 
 </li>
 </ul>
 Additional information
 
 
 The selected candidate will be offered a salary within the range of $100k &ndash; $125k annually, plus bonus eligibility. The salary offered will be dependent upon the candidate&rsquo;s relevant skills and experience. Christian Dior Inc. offers comprehensive benefit plans such as medical, dental, vision, Flexible Spending Accounts, and short and long-term disability. Additional employee perks include, but are not limited to employee discount program, various paid time off, volunteer time off, holidays, mental health and wellbeing support, family friendly benefits, reproductive health care, child and elder care services, commuter benefits, 401k plans with an employer contributions matching plan, employee referral program, and more.
 
 
 
 Additional Information
 
 
 
 Christian Dior was the designer of dreams. In founding his House in 1947, marked by the revolution of the New Look, he metamorphosed his reveries into wonderful creations. Christian Dior Couture, the Houst of Dreams, is recognized for its French heritage and vibrant culture sublimating its unique Savoir-faire and Creativity through empowering "metiers d&rsquo;art&rdquo;. Our Maison is a destination for sustainable growth &amp; success where we shape the future of our Talents in a positive, authentic &amp; generous environment. We bloom &amp; deliver excellence with passion, determination, courage &amp; optimism to offer meaningful &amp; daring codes.
 
 
 Christian Dior Couture is part of the LVMH Group, where People Make the Difference. We value, celebrate, and welcome each unique talent and strive to create an inclusive environment providing all employees a sense of purpose. Beyond your role, we recognize the importance and passion of creating communities with shared values that enrich and impact beyond our organization. As an employee, you will have an opportunity to engage in our employee-led communities such as Sustainability, Diversity, Equity and Inclusion, and Corporate Social Responsibility.
 
 
 Christian Dior Couture provides equal employment opportunities to all employees as part of the LVMH Group, which attaches great importance to ensuring that its Maisons and their partners share a set of common rules, practices, and principles with respect to ethics, social responsibility, and protection of the environment.
</div>

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