administrative assistant (nyc office) Jobs in New York

administrative assistant (nyc office)

business executive personal assistant Jobs in New York

business executive personal assistant

executive assistant, school programs & consulting Jobs in New York

executive assistant, school programs & consulting

legal assistant

office manager

executive assistant

Happy Corner Hospitality Group LLC

Motek, a part of Happy Corner Hospitality collective, is a Mediterranean concept restaurant that pride ourselves on delivering exceptional service and culinary experiences to our valued customers. Our commitment to excellence extends to every aspect of our operations. As we continue our exciting expansion into New York City, we&rsquo;re looking for passionate individuals to join our growing corporate team. With our first location already thriving, we&rsquo;re gearing up to open several more in the coming year.Position Overview:The Executive Assistant will serve as a key operational partner to the Executive Team, supporting the growth and success of Motek&rsquo;s New York market. This role will involve frequent travel to restaurant locations and construction sites to monitor progress, coordinate with contractors and vendors, and report updates back to leadership. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced hospitality environment.Key Responsibilities:<ul><li>Serve as the primary liaison between the New York operations and the Miami-based Executive Team.</li><li>Conduct regular site visits to monitor construction progress, collect updates, and ensure alignment with project timelines.</li><li>Coordinate communication among contractors, designers, operations, and executive leadership.</li><li>Prepare detailed project summaries, status reports, and updates for the Executive Team.</li><li>Support restaurant-level operations by assisting with follow-ups, vendor coordination, and cross-departmental communication (Operations, HR, Finance, Marketing, etc.).</li><li>Track key initiatives and ensure deliverables are completed on schedule.</li><li>Anticipate operational needs, identify issues, and assist in developing practical solutions.</li><li>Represent the Executive Team during on-site visits and meetings when needed.</li></ul>Qualifications:<ul><li>5+ years of experience as an Executive Assistant, Project Coordinator, or Operations Associate, ideally within hospitality, real estate development, or a multi-unit business environment.</li><li>Strong organizational and project management skills with the ability to handle multiple priorities simultaneously.</li><li>Excellent written and verbal communication skills; confident interfacing with executives, contractors, and restaurant teams.</li><li>Proficient in Google Workspace and Microsoft Office Suite; experience with project management tools is a plus.</li><li>Ability to travel frequently between New York City locations</li><li>Professional, dependable, and solutions-oriented with a collaborative mindset.</li></ul>What We Offer:<ul><li>Competitive salary based on experience</li><li>Health benefits and paid time off</li><li>Opportunity to grow with a rapidly expanding restaurant group</li></ul>Job Type: Full-timePay: $75,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 Tiffany is looking for a dynamic Executive Assistant to provide administrative support to the CFO. Responsibilities include administrative support, planning and coordinating meetings, conferences and business travel along with other general office responsibilities such as expense reporting and supplies.
 
 
 
 Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY.
 
 
 
 
 Key Accountabilities
 
 
 
 
 Communication
 
 
 
 <ul>
 <li>
 Calendar - Schedule meetings and ensures that all preparations are made prior to the meeting time. Book conference rooms, arrange dialing instructions, register visitors, order food (if necessary) and have all materials printed and ready for all participating parties &ndash; particular focus for senior level steering committee meetings.
 </li>
 <li>
 Event Planning&ndash; Assist in logistical preparation of conferences and meetings including selecting the site, finalizing contracts, coordinating the catering, AV and conference room. Assist in conference material preparation.
 </li>
 <li>
 Travel - Book and prepare comprehensive travel arrangements (for complicated international and domestic itineraries) as needed (flights, hotels, car rentals, reservations, etc.).
 </li>
 <li>
 Presentations - Create and compile detailed Excel and PowerPoint documents for leadership and general internal and external meetings.
 </li>
 <li>
 Contract and PO management &ndash; partner with multiple departments to help the coordination of contracts and purchase orders.
 
 
 </li>
 </ul>
 
 Departmental Support
 
 
 
 <ul>
 <li>
 Initiate and maintain departmental filing, photocopying, ordering supplies.
 </li>
 <li>
 Special projects as assigned by CFO and Manager, Executive Administration.
 
 
 </li>
 </ul>
 
 Fiscal Management
 
 
 
 <ul>
 <li>
 Preparing accurate and timely Expense Reports through ExpenseVisor
 </li>
 <li>
 Reconciling and processing invoices for key projects
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 At least 5+ years Executive Assistant experience in C-Suite
 </li>
 <li>
 Experience supporting CFO
 </li>
 <li>
 Excellent verbal and written communication skills and ability to work independently with minimal supervision as well as part of a team
 </li>
 <li>
 Proficient in Microsoft Word, Excel, PowerPoint and Outlook, Coupa, ExpenseVisor, Concur
 </li>
 <li>
 Excellent organizational skills and attention to detail
 </li>
 <li>
 Enjoys working with and supporting others
 </li>
 <li>
 Ability to show initiative and flexibility
 </li>
 <li>
 Ability to work on multiple projects and prioritize workload
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Tiffany employees are eligible for comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

The Jed Foundation (JED)

<div>
 
 Application Deadline:
 
 21 November 2025
 
 
 
 Department:
 
 02. Academic Programs
 
 
 
 Employment Type:
 
 Full Time
 
 
 
 Location:
 
 New York City, New York
 
 
 
 Reporting To:
 
 SVP, School Programs &amp; Consulting
 
 
 
 Compensation:
 
 $68,000 - $90,000 / year
 
 
 
 Description
 
 
 
 The Jed Foundation (JED) is a nonprofit organization that protects emotional health and prevents suicide for our nation&rsquo;s teens and young adults. The School Programs &amp; Consulting division, led by the Senior Vice President of SchoolPrograms &amp; Consulting, represents JED&rsquo;s largest team and encompasses all programmatic work across PK-12 and Higher Education, nationwide, as well as Educational Programming (workshops/trainings), and consulting services for schools.. This team supports academic institutions as they create an interdisciplinary task force, complete organizational and student-facing assessments of policies, programs, and practices, and then create feedback reports and strategic plans for each institution. The JED team then provides ongoing customized support and technical assistance as the campus implements its plan. We are seeking a full-time Executive Assistant - School Programs &amp; Consulting motivated to play a key role in our growing organization to support the expansion of our innovative programs by improving the efficiency of our executive leadership. The position reports to the SVP, School Programs, a member of JED&rsquo;s executive team, and will be an integral part of the School Programs &amp; Consulting division. Qualified applicants will have experience supporting executives, stellar organizational and communication skills, and the ability to manage multiple calendars, deadlines, and priorities while working in regular partnership with the SVP. This position requires excellent project management skills and the ability to bring structure to cross-functional programs. This role is highly collaborative, with a heavy focus on detail orientation
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Support the SVP, School Programs, in all aspects of their work, maximizing their efficiency by coordinating the SVPs workflow and priorities, managing their schedule and anticipating steps ahead, including calendar management, travel management and expense management.
 </li>
 <li>
 Assist with drafting communications on behalf of the SVP, School Programs &amp; Consulting, as assigned, and helping to manage and prioritize their email communications.
 </li>
 <li>
 Prepare for internal and external meetings for the SVP, School Programs &amp; Consulting, and the division leadership team as assigned.
 </li>
 <li>
 Provide members of the leadership team support in moving projects forward by assisting with information gathering, prepping documents, communicating with different parties, developing and monitoring plans, note taking, and keeping track of responsibilities.
 </li>
 <li>
 Manage special projects assigned by the SVP, School Programs &amp; Consulting.
 </li>
 <li>
 Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
 </li>
 <li>
 Schedule, prepare materials and notes, and ensure follow-up for various projects and meetings.
 </li>
 <li>
 Assist with event planning logistics and other projects.
 </li>
 <li>
 Anticipate needs from the SVP, School Programs &amp; Consulting and identify opportunities to create processes and systems to streamline workflow for them.
 
 
 
 </li>
 </ul>
 Skills, Knowledge &amp; Expertise
 
 
 <ul>
 <li>
 Associate&rsquo;s degree preferred, or equivalent relevant experience
 </li>
 <li>
 5 + years' experience as an executive assistant.
 </li>
 <li>
 Experience engaging with board members and senior leadership at external organizations.
 </li>
 <li>
 Excellent written, oral and interpersonal skills.
 </li>
 <li>
 Excellent planning and organizational skills; strong attention to detail.
 </li>
 <li>
 Experience with travel and expense management.
 </li>
 <li>
 Experience scheduling complex meetings across multiple time zones with internal and external stakeholders.
 </li>
 <li>
 Ability to work independently, exercise professional judgment and have discretion.
 </li>
 <li>
 Team-oriented and flexible.
 </li>
 <li>
 Proficient in Google Docs, Microsoft, Word, Excel and PowerPoint.
 </li>
 <li>
 Passion for promoting emotional health and preventing suicide among college students.
 </li>
 <li>
 Passion for young adult mental health and alignment with JED&rsquo;s Guiding Principles and Shared Commitment to Diversity, Equity, Inclusion, and Antiracism.
 </li>
 </ul>
</div>

Executive Assistant, School Programs & Consulting

Lloyds Banking Group

<div>
 
 Overview
 
 
 
 
 Lloyds Overview:
 
 
 
 Lloyds Bank Corporate Markets, plc (&ldquo;LBCM&rdquo;) forms an integral part of Lloyds Banking Group, a UK-focused retail and commercial bank with more than 30 million customers globally. We have been operating in North America for over 100 years, providing a client-focused approach for global businesses with strong links to the UK. Our New York operations provides a gateway between the UK and North America for financial institutions and large corporate clients, offering core banking products such as lending, trade finance and a range of debt capital and financial markets services through our US broker dealer, Lloyds Securities Inc.
 
 
 Lloyds Bank is committed to attracting, retaining and developing the best talent in the industry and embracing the diversity of our people. We offer our colleagues ongoing training, development, mentoring and networking opportunities, as well as competitive benefits and vacation leave. We are dedicated to working with our community and offer a range of volunteering and fundraising activities throughout the year.
 
 
 Diversity and inclusion are a part of who we are at Lloyds Bank. Lloyds North America strives to create a culture where every individual feels included, and empowered to be their best. Providing equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
 
 
 Lloyds values diversity in all backgrounds and experiences and wants their employees to bring their &ldquo;whole self&rdquo; to work!
 
 
 
 Reasonable Accommodations for Qualified Individuals with Disabilities During the Application Process
 
 Lloyds North America is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application process. If you have a disability and require a reasonable accommodation in order to participate in the application process, please contact our Human Resources Dept at: NAHR@lbusa.com
 
 
 
 Role Overview
 
 
 
 The Personal Assistant will provide high-level administrative and business support to the Business Executive. This role is pivotal in ensuring the smooth operation of executive functions, facilitating communication, and supporting strategic initiatives. The Personal Assistant will manage schedules, coordinate meetings, prepare materials, and act as a liaison between the Business Executive, leadership team, and key stakeholders.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Serve as the primary liaison for the Business Executive and senior team members, managing communications, calendars, meetings, travel, and expense processing.
 </li>
 <li>
 Coordinate leadership meetings and events, including agenda prep, minute-taking, and action tracking.
 </li>
 <li>
 Support regulatory and organizational tasks such as records management, IT systems recertification, and business continuity planning.
 </li>
 <li>
 Prepare presentations, reports, and correspondence for executive and board-level engagements.
 </li>
 <li>
 Maintain desk procedures, filing systems, and ensure policy compliance.
 </li>
 <li>
 Manage relationships and communications with senior stakeholders, including overseas offices.
 </li>
 <li>
 Handle incoming mail, compile reports, and provide management information as needed.
 </li>
 <li>
 Prioritize and manage multiple tasks under tight deadlines, supporting strategic initiatives and special projects.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Education and Experience Required:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business, Finance, Economics, or related field.
 </li>
 <li>
 Minimum 3 years&rsquo; experience in a corporate or executive assistant role, preferably within banking or financial services.
 </li>
 <li>
 Experience supporting senior stakeholders and managing confidential information.
 
 
 </li>
 </ul>
 
 Key Skills And Knowledge Required
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills; ability to multitask and prioritize.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High attention to detail and accuracy in all work.
 </li>
 <li>
 Strong analytical and problem-solving abilities.
 </li>
 <li>
 Proactive, collaborative, and adaptable approach.
 </li>
 <li>
 Advanced proficiency in MS Office (Excel, PowerPoint, Word).
 </li>
 <li>
 Professional demeanor and strong work ethic.
 
 
 </li>
 </ul>
 Salary Range: $105,000 - $120,000
</div>

Business Executive Personal Assistant

New York State Inspector General

Administrative AssistantNYC OfficeThe Offices of the Inspector General (&ldquo;OIG&rdquo;) are comprised of three offices, derived from the three appointments held by Inspector General Lucy Lang:&middot; The Office of the New York State Inspector General (&ldquo;NYSIG&rdquo;), as established by Executive Law Article 4-A, is entrusted with the responsibility of receiving and investigating complaints of fraud, corruption, criminal activity, conflicts of interest, and abuse in executive branch agencies of New York State government. Since June 2021, this includes complaints related to the New York State Gaming Commission.&middot; The Office of the New York State Welfare Inspector General (&ldquo;OWIG&rdquo;), as established by section 74 of the Executive Law, is responsible for maintaining the integrity of New York State&rsquo;s public assistance programs; and&middot; The Office of the New York State Workers&rsquo; Compensation Fraud Inspector General (&ldquo;WCFIG&rdquo;), as established by section 136 of the Workers&rsquo; Compensation Law, is responsible for investigating violations of the laws and regulations pertaining to the operation of the workers&rsquo; compensation system.OIG has office locations in Albany, Buffalo, Hauppauge, New York City, Suffern, and Syracuse.Job DescriptionOIG is seeking an administrative assistant to provide support to the agency&rsquo;s attorneys, auditors, and investigators as they conduct confidential investigations into allegations of fraud, abuse, corruption, conflicts of interest, and other criminal activity involving New York State agencies, employees and those doing business with the State.Responsibilities include, but are not limited to:&middot; Providing direct administrative support to office staff&middot; Answering main switchboard and complaint hotline calls&middot; Tracking and processing expenses and travel documentation&middot; Various office management tasks, including purchasing&middot; Coordinating staff and facility schedules&middot; Proofreading and editing internal and external materials&middot; Constituent correspondence and mail distributionThis position provides an excellent opportunity for candidates to enter New York State service and build a strong working knowledge of a wide array of state agencies and authorities.Minimum Qualifications&middot; Excellent oral and written communication skills&middot; Strong and professional interpersonal skills for effective engagement with the public, colleagues, and local, state, and federal law enforcement partners&middot; Sound judgement and an ability to handle confidential and sensitive information with discretion and diplomacy&middot; Demonstrated ability to work with minimal supervision, handle multiple assignments, prioritize tasks, and meet deadlines while maintaining attention to detail&middot; Proficiency with Microsoft Word and Excel and adept at learning new computer programs, including proprietary applications and law enforcement databases&middot; Prior New York State or city government experience is helpful, though not necessary&middot; New York State residency is requiredTo Apply:This is a Management Confidential position appointed by the Inspector General with an approved salary range of $56,655 - $70,869 (Grade 14 equivalent), within which OIG seeks to hire. OIG staff in the New York City office also receive an annual $4,000 location based cost of living stipend in addition to their base salary. A two-year commitment is required.Interviews and hiring will be done on a rolling basis, and this posting is subject to removal at any time once the positions has been filled.To apply, please visit https://bit.ly/NYSOIGRecruiting, select NYC as the position location, and and enter &ldquo;Administrative Assistant&rdquo; as the job posting title.The State of New York does not discriminate on the basis of race, color, national origin, sex, age, sexual orientation, religion or disability in the admission to, access to or employment in our programs or activities. All persons with disabilities are encouraged to apply for all jobs they are qualified to do, and reasonable accommodation will be provided upon request.The State of New York is an Equal Opportunity EmployerJob Type: Full-timePay: $56,655.00 - $70,869.00 per yearBenefits:<ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant (NYC Office)

MUFG

<div>Do you want your voice heard and your actions to count?
Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world&rsquo;s leading financial groups. Across the globe, we&rsquo;re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.
With a vision to be the world&rsquo;s most trusted financial group, it&rsquo;s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.
Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.
The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.
Global Human Resources (HR) Solutions Overview
Global HR Solutions is a new, trailblazing organisation within Global HR (GHR) that performs as an internal consulting function. We are a flexible and agile team that delivers upon a portfolio of prioritized projects to enable the GHR operating model, provide strategic project and cyclical process support, and bring HR analytics and data-driven insights to our clients within HR and the business.
Our mission is to:
<ul><li>Deliver best-in-class support to HR change projects and cyclical process backed by human capital intelligence and insights to enable business results</li><li>
Provide data-driven and solutions-oriented services to clients to enable them to make well-informed decisions and enhance their talent and business outcomes</li><li>
Harness the collective knowledge and capability of a dynamic and skilled Global HR Solutions workforce to optimize GHR service delivery and results</li><li>
Provide HR colleagues with extensive client exposure within HR and the business, the opportunity to make meaningful contributions to strategic initiatives, and offer stimulating growth experiences and diverse career paths</li></ul>
Are you:<ul><li>
A highly organized, proactive, and people-savvy professional looking to contribute to a global team that is redefining what world-class HR looks like?</li><li>
Eager to be at the forefront of HR innovation?</li><li>
Keen to make an impact and drive meaningful change?</li><li>
Energized by collaborating with diverse colleagues across disciplines and geographies?
</li></ul>If you answered yes to these questions, Global HR Solutions could be a great next step in your career journey!
MAIN PURPOSE OF THE ROLE
As the Administrative Assistant to the Head of a trailblazing global HR internal consulting function, this role is central to the team&rsquo;s success and spirit. The Administrative Assistant provides essential day-to-day administrative support for the Head of Global HR Solutions, ensuring seamless coordination of schedules, travel, meetings, communications, and team events. This role manages administrative processes with efficiency and discretion, including expense reporting, onboarding logistics, and handling confidential information.
By maintaining organized systems and facilitating smooth interactions across teams and stakeholders, the Administrative Assistant enables the Head of Global HR Solutions to focus on strategic priorities, while helping to cultivate the culture of the team and support smooth operations. The role works with the Head of Global HR Solutions and the Global HR Solutions Operations &amp; Resource Manager and interacts with the Global HR Solutions leadership team and team members.
KEY RESPONSIBILITIES
The successful candidate will have the following key responsibilities:
Scheduling &amp; Travel Support<ul><li>
Manage executives&rsquo; calendar, schedule meetings, and coordinate across time zones and teams</li><li>
Arrange domestic and international travel, including itineraries, accommodations, and logistics</li><li>
Prepare and distribute meeting materials; ensure appropriate platforms and rooms are booked</li></ul>
Office &amp; Operational Management<ul><li>
Maintain office supplies, equipment, and workspace readiness in coordination with facilities and IT</li><li>
Support onboarding / offboarding processes, including system access and equipment setup</li><li>
Maintain and manage content in shared drives, distribution lists, and organizational charts for accuracy and accessibility</li></ul>
Communication &amp; Documentation<ul><li>
Assist in drafting, proofreading, and formatting presentations using approved templates</li><li>
Handle confidential information with discretion and ensure compliance with internal policies</li></ul>
Event &amp; Project Coordination<ul><li>
Provide logistical support for in-person and virtual meetings / events and staff visits</li><li>
Track action items and assist with small-scale project coordination and follow-ups</li><li>
Manage catering, room setup, and virtual platform logistics for team gatherings</li></ul>
Operations &amp; Resource Management
<ul><li>Support the Global HR Solutions Operations &amp; Resource Manager to enable smooth and effective people, process, and technology operations</li></ul>
WORK EXPERIENCE
Essential:<ul><li>
Proven experience supporting senior executives in a complex, global organization</li><li>
History of delivering results in a high-pressure, fast-paced, heavily matrixed environment</li><li>
Proven ability to collaborate and work effectively across cultures and in a global environment</li><li>
Track record for managing multiple time zones and high-volume workflows</li><li>
Experience in HR, consulting, or professional services (ideal but not required)</li></ul>
SKILLS
Key Skills:<ul><li>
Executive Organization &amp; Prioritization: Balances complex demands and keeps priorities aligned</li><li>
Communication &amp; Influence: Communicates clearly, thoughtfully, and with presence and has strong writing skills</li><li>
Judgment &amp; Discretion: Trusted to handle sensitive matters with integrity and care</li><li>
Strategic Partnership: Anticipates needs and connects priorities to drive impact</li><li>
Operational Excellence: Ensures seamless coordination and flawless execution</li><li>
Culture &amp; Team Impact: Fosters connection, positivity, and a strong team culture</li><li>
Application Proficiency: Well-versed in and able to use the full range of Microsoft Office applications (PowerPoint, Excel, Word, Outlook, and Teams) and productivity enabling tools (e.g., Copilot)</li></ul>
Education / Qualifications:<ul><li>
Bachelor&rsquo;s degree or equivalent experience required</li></ul> 
PERSONAL REQUIREMENTS<ul><li>
Objective, open-minded, and inquisitive</li><li>
Future-focused and energized by new opportunities</li><li>
Passionate about continuous learning and improvement</li><li>
Proactive and results-driven, with a strong sense of ownership and accountability</li><li>
Adaptable and resilient</li><li>
Calm under pressure</li><li>
Resourcefulness to identify alternate paths and options for achieving results</li><li>
Strong decision-making skills and the ability to demonstrate sound judgement</li><li>
Demonstrate excellent attention to detail and accuracy</li><li>
Superb organizational skills</li><li>
Flexibility to work well independently as well as with others</li><li>
Optimistic and highly motivated</li></ul>
PERFORMANCE AND DUTIES
The role holder will be assessed in accordance with their employing entity&rsquo;s performance framework and process, with relevant input obtained from the dual-hatting entity as relevant.
As duties and responsibilities change, the job description will be reviewed and amended in consultation with the role holder. The role holder will carry out other duties within the scope, spirit, and purpose of the role as requested by their line manager or Department Head.
The typical base pay range for this role is between $73,000 - $90,000 depending on job-related knowledge, skills, experience, and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation.
Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below.
MUFG Benefits Summary
We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.
We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual&rsquo;s associates or relatives that is protected under applicable federal, state, or local law.</div>

Global HR Solutions - Administrative Assistant

Robert Half

<div>
 
 We are looking for an organized Human Resources (HR) Assistant to join a long-standing non profit organization on a contract basis in New York, New York. This role is an excellent opportunity to support HR operations in a non-profit organization while contributing to various administrative and employee-focused initiatives. The ideal candidate will play a key role in ensuring smooth onboarding, effective communication, and efficient HR processes.
 
 
 
 
 
 Responsibilities:
 
 
 &bull; Coordinate and manage onboarding activities to ensure new hires have a seamless transition into the organization.
 
 
 &bull; Provide administrative support for HR functions, including maintaining accurate employee records and managing documentation.
 
 
 &bull; Assist in handling employee relations by addressing inquiries and resolving basic workplace concerns.
 
 
 &bull; Facilitate e-recruitment processes, such as posting job openings, screening resumes, and scheduling interviews.
 
 
 &bull; Draft and manage email correspondence related to HR matters, ensuring clear and timely communication.
 
 
 &bull; Collaborate with the HR team to maintain and update HR systems and databases.
 
 
 
 &bull; Proficiency in using HR systems and software applications such as Paycom highly preferred.
 
 
 &bull; Proven experience in an HR administrative or assistant role.
 
 
 &bull; Strong understanding of employee relations and HR policies.
 
 
 &bull; Proficiency in using e-recruitment platforms and tools.
 
 
 &bull; Excellent written and verbal communication skills for precise and effective email correspondence.
 
 
 &bull; Experience in managing onboarding processes and ensuring compliance with HR standards.
 
 
 &bull; Ability to handle confidential information with discretion and integrity.
 
 
 &bull; Strong organizational skills with attention to detail.
 
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use.
 
</div>

Human Resources (HR) Assistant

Explore 87+ Executive assistant in New York this November. Find roles across top companies and apply now to boost your career.

87 executive assistant jobs IN New York

Executive Assistant

Executive Assistant

Executive Assistant, School Programs & Consulting

Business Executive Personal Assistant

Administrative Assistant (NYC Office)

Global HR Solutions - Administrative Assistant

Human Resources (HR) Assistant