administrative assistant

executive assistant

office manager

senior executive assistant Jobs in New York

senior executive assistant

administrative assistant (external agency staff) Jobs in New York

executive assistant to ceo

Above the Barre Dance Academy

<p>We are looking for a highly organized and detail-oriented Remote Executive Assistant to support senior executives. You will manage calendars, coordinate meetings, handle communications, organize travel, and assist with various tasks. This role requires strong organizational skills, professionalism, discretion, and the ability to work independently from home.</p><p> </p><p>To succeed in this role, you should know the Microsoft Office suite well, be quick at solving problems, and have prior experience as an executive or administrative assistant.</p><p> </p><p>Key Responsibilities:</p><p>- Manage executive calendars, schedule appointments, and coordinate meetings.</p><p>- Organize virtual meetings, prepare agendas, and take meeting notes as needed.</p><p>- Handle email correspondence and respond to inquiries for executives.</p><p>- Arrange business travel, accommodations, and prepare itineraries.</p><p>- Prepare reports, presentations, spreadsheets, and other business documents.</p><p>- Keep confidential records and handle sensitive information carefully.</p><p>- Coordinate projects and follow up on tasks to ensure they are completed on time.</p><p>- Assist with data entry, document management, and file organization.</p><p>- Communicate effectively with internal teams, clients, and external partners.</p><p>- Perform other administrative duties as assigned.</p><p> </p><p>Qualifications:</p><p>- High school diploma or equivalent; an associate's or bachelor's degree is a plus.</p><p>- Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role is preferred.</p><p>- Excellent verbal and written communication skills.</p><p>- Strong organizational, time management, and multitasking skills.</p><p>- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual tools like Microsoft Teams or Zoom.</p><p>- Ability to work independently while being accurate and detail-oriented.</p><p>- Reliable high-speed internet and a quiet home workspace.</p><p> </p><p>Preferred Skills:</p><p>- Strong problem-solving and decision-making skills.</p><p>- Professional demeanor and good interpersonal skills.</p><p>- Ability to prioritize tasks and meet deadlines in a fast-paced environment.</p><p>- Flexibility to support various executive and administrative tasks.</p><p> </p><p>Benefits:</p><p>- Competitive pay.</p><p>- 100% remote work.</p><p>- Flexible work schedule (if applicable).</p><p>- Paid training and ongoing professional development.</p><p>- Opportunities for career growth and advancement.</p><p>- Paid time off and comprehensive employee benefits (eligibility based on employment status).</p>

Remote Executive Assistant (Work From Home)

Eolis International Group

<p>Job Overview</p><p>Small, high-profile executive search and career coaching firm specializing in senior-level legal talent seeks experienced legal recruiter or legal recruiter assistant with strong sales orientation, who likes to talk on the phone and has a persuasive sales personality, to work with highly successful legal recruiting senior executive. Candidates with an excellent telephone voice who are interested in expanding their platforms to include the most senior law firm partners and in-house chief legal officers and who are at ease in talking to lawyers they don't know, strongly preferred.</p><p>Opportunity for hourly income, plus monthly bonuses for success in attracting qualified candidates and facilitating meetings with this accomplished professional.</p><p>College degree plus prior proven sales capabilities in a service business required.</p><p>Experience in the legal field, real estate, or other service businesses where talking on the phone to people you don't know, as well as people you do know, comes naturally to you. Experience in legal recruiting and/or legal services preferred to ensure you can quickly &quot;talk the talk&quot; and &quot;walk the walk.&quot;</p><p>This position requires working well with people, and proof of that ability with recent stable employment references. Our clients include large and mid-cap companies and AmLaw 200 firms and Boards of Directors, as well as Chief Legal Officers and Senior-Level Law Firm Partners. Join this active office that rewards effective teamwork, initiative, and results, with compensation of $50,000 per year plus generous bonuses for results-driven professional assistance! Please take pride in our commitment to the Three E Principle -- excellence, efficiency, and effectiveness -- and our small office team environment.</p><p>Job Type: Full-time</p><p>Pay: From $50,000.00 per year</p><p>Schedule: Monday to Friday</p><p>Location: In person</p><p>Job Type: Full-time</p><p>Pay: From $50,000.00 per year</p><p>Work Location: In person</p>

Legal Recruiter

GEICO

<div>
 <strong>
  Why Join GEICO?
  <br/>
  <br/>
 </strong>
 At GEICO, we offer a rewarding career where your ambitions are met with endless possibilities.
 <br/>
 <br/>
 Every day we honor our iconic brand by offering quality coverage to millions of customers and being there when they need us most. We thrive on relentless innovation to exceed our customers' expectations while making a real impact on local communities nationwide.
 <br/>
 <br/>
 Founded in 1936, GEICO is a member of the Berkshire Hathaway family of companies and one of the largest auto insurers in the United States. When you join our company, we want you to feel valued, supported, and proud to work here. That's why we offer the GEICO Pledge: Great Company, Great Culture, Great Rewards, and Great Careers.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 The Marketing team at GEICO needs to move fast, stay organized, and show up well in every room. Making that possible is a real competitive advantage and a must-do. That's where this role comes in.
 <br/>
 <br/>
 This Executive Assistant will be the operational backbone for the CMO. You'll manage the calendar, the logistics, the details, and the moments that matter &mdash; from a high-stakes executive offsite to a last-minute travel change to making sure a leader walks into a meeting with everything they need. You'll also bring a hospitality mindset to everything you touch: anticipating needs before they're expressed, handling the personal and professional with equal grace, and making the office feel like a place people want to be.
 <br/>
 <br/>
 If you are a highly-organized go-getter who wants to learn how a major marketing organization operates from the inside &mdash; and you're the kind of person who gets energy from making other people's work lives run beautifully &mdash; this is a great place to build a career.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Executive and Calendar Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Own the calendar for the CMO, proactively managing conflicts, protecting priorities, and staying one step ahead.
  </li>
  <li>
   Working with the Chief of Staff, support distribution of briefing materials and coordinate logistics for meetings, team calls, and leadership sessions.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Travel, Logistics, and Expense Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Book and manage complex domestic and international travel &mdash; flights, hotels, ground transportation, and itineraries &mdash; with precision and contingency thinking.
  </li>
  <li>
   Maintain travel tracking and handle changes, cancellations, and last-minute pivots without missing a beat.
  </li>
  <li>
   Prepare and submit expense reports accurately and on time.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Event Planning and Hospitality
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support planning and execution of team events, offsites, leadership dinners, and internal gatherings &mdash; handling venue sourcing, catering, AV, run-of-show, and on-site coordination.
  </li>
  <li>
   Bring a hospitality mindset to every event and interaction: anticipate what's needed, sweat the details, and create experiences that feel effortless to the people in the room.
  </li>
  <li>
   Work with the Chief of Staff and Marketing Operations team to support external-facing moments &mdash; agency meetings, partner visits, executive presentations &mdash; ensuring the environment and logistics reflect well on the team.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  YOU MAY BE A GOOD FIT IF YOU
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Are looking to grow and develop your skills &mdash; with opportunities to engage with senior leaders, gain exposure to key decision-making, and build capabilities quickly
  </li>
  <li>
   Take genuine pride in the details. You notice what's missing before anyone asks, and you find real satisfaction in making something run perfectly.
  </li>
  <li>
   Have a hospitality instinct &mdash; you think about the experience other people are having and make it better without being asked.
  </li>
  <li>
   Are calm when things change quickly. Last-minute pivots don't rattle you; they're just problems to solve.
  </li>
  <li>
   Are discreet by nature. You handle sensitive information &mdash; personal and professional &mdash; with maturity and discretion.
  </li>
  <li>
   Communicate clearly and confidently, in writing and in person, across all levels of an organization.
  </li>
  <li>
   Want to be inside a marketing transformation at an iconic American brand, not just adjacent to it.
  </li>
  <li>
   Handle sensitive personal and professional information with complete discretion and sound judgment/
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Ideal Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of experience supporting high-volume senior leaders in an executive assistant, office coordinator, hospitality, events, or similar role.
  </li>
  <li>
   Event planning or hospitality experience &mdash; formal or informal. You've planned something that had moving parts and made it look easy.
  </li>
  <li>
   Strong Microsoft Office skills &mdash; Word, PowerPoint, Excel, Outlook. Comfortable building a clean deck or a tracking spreadsheet from scratch.
  </li>
  <li>
   Comfort with AI tools &mdash; familiarity with Claude, Microsoft Copilot, or similar AI assistants to help draft communications, summarize information, and move faster on everyday tasks.
  </li>
  <li>
   Exceptional organizational skills and the ability to manage multiple competing priorities without dropping anything.
  </li>
  <li>
   High emotional intelligence and discretion &mdash; you read rooms well and can be trusted with confidential information.
  </li>
  <li>
   Clear, polished written communication &mdash; you write emails and documents that reflect well on the people you support.
  </li>
  <li>
   Bachelor's degree preferred but not required. Relevant experience and demonstrated capability matter more.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  STRONG CANDIDATES MAY ALSO HAVE
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience supporting a fast-paced executive in a corporate or agency environment.
  </li>
  <li>
   Experience working in marketing organizations, either directly or as a partner.
  </li>
  <li>
   Familiarity with SharePoint, Workday, Claude, Microsoft Co-Pilot, and similar enterprise tools.
  </li>
  <li>
   A background in project management or client services that has sharpened your instinct for anticipating needs.
  </li>
  <li>
   An interest in marketing, media, or brand &mdash; curiosity about the industry you're supporting goes a long way.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Location:
 </strong>
 New York City, NY. This is a hybrid role with a 3-day in-office requirement.
 <br/>
 <br/>
 <strong>
  Reports to:
 </strong>
 Chief of Staff to the Chief Marketing Officer
 <br/>
 <br/>
 <strong>
  Annual Salary
  <br/>
  <br/>
 </strong>
 $32.05 - $50.36
 <br/>
 <br/>
 The above annual salary range is a general guideline. Multiple factors are taken into consideration to arrive at the final hourly rate/ annual salary to be offered to the selected candidate. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate&rsquo;s work experience, education and training, the work location as well as market and business considerations.
 <br/>
 <br/>
 At this time, GEICO will not sponsor a new applicant for employment authorization for this position.
 <br/>
 <br/>
 <strong>
  The GEICO Pledge
  <br/>
  <br/>
 </strong>
 <strong>
  Great Company:
 </strong>
 Protecting customers through life&rsquo;s twists and turns with innovation and integrity.
 <br/>
 <br/>
 <strong>
  Great Careers:
 </strong>
 Personalized development programs, mentorship, and certification assistance.
 <br/>
 <br/>
 <strong>
  Great Culture:
 </strong>
 Inclusive and collaborative culture rooted in shared success.
 <br/>
 <br/>
 <strong>
  Great Rewards:
 </strong>
 Competitive pay, benefits, and flexibility to support your well-being and future.
 <br/>
 <br/>
 The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes individuals solely on the basis of their qualifications for the job to be filled.
 <br/>
 <br/>
 GEICO reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all associates in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all associates and applicants.
</div>


Senior Executive Assistant to CMO

Citi

<div><h2 class="jobSectionHeader"><b>Discover your future at Citi</b></h2>
<p>Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
<br>
<br>
<b>Responsibilities:</b></p>
<ul><li>Directly supports a C16 level manager and generally supports an entire department</li>
<li>Manages day to day calendar(s) of senior management</li>
<li>Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls</li>
<li>May prepare and review materials and correspondence for meetings</li>
<li>Assist with creation/modification of presentations, spreadsheets, and other various documents</li>
<li>Coordinates travel arrangements; prepare and distribute schedules/agendas for travel</li>
<li>Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system</li>
<li>Orders supplies and process invoices through Procure to Pay system</li>
<li>Process and follow-up on Virtual Requests</li>
<li>Assists in ad-hoc reports special projects as needed</li>
<li>Trains, coaches or guides other administrative staff when required</li>
<li>Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li>
</ul><p><b>Qualifications:</b></p>
<p></p><ul><li>Previous office administration experience preferably within a large and complex financial services or similar organization</li>
<li>Highly proficient in Microsoft Office</li>
<li>Consistently demonstrates clear and concise written and verbal communication skills</li>
<li>Demonstrated ability to quickly gain command of new systems</li>
<li>Self-motivated and detail oriented</li>
</ul><p><b>Education:</b></p>
<p></p><ul><li>Bachelor's/University degree or equivalent experience</li>
</ul><p></p><p>-</p>
<h2 class="jobSectionHeader"><b>Job Family Group:
</b></h2>Business Strategy, Management &amp; Administration
<p>-</p>
<h2 class="jobSectionHeader"><b>Job Family:</b></h2>
Administrative Support
<p>-</p>
<h2 class="jobSectionHeader"><b>Time Type:</b></h2>
Full time
<p>-</p>
<h2 class="jobSectionHeader"><b>Primary Location:</b></h2>
New York New York United States
<p>-</p>
<h2 class="jobSectionHeader"><b>Primary Location Full Time Salary Range:</b></h2>
$91,690.00 - $119,610.00<br>
<p><br>
In addition to salary, Citi&rsquo;s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental &amp; vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
</p><p>-</p>
<h2 class="jobSectionHeader"><b>Most Relevant Skills
</b></h2>Please see the requirements listed above.
<p>-</p>
<h2 class="jobSectionHeader"><b>Other Relevant Skills
</b></h2>For complementary skills, please see above and/or contact the recruiter.
<p>-</p>
<h2 class="jobSectionHeader"><b>Anticipated Posting Close Date:</b></h2>
Jul 15, 2026
<p>-</p>
<p><i>Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.</i></p></div><p></p>

Senior Executive Assistant

The Morgan Library & Museum

<div>Description:<p><br>
</p><p>The Morgan Library &amp; Museum seeks an Administrative Assistant to support the Deputy Director and Chief Operating Officer. This role provides administrative support on a day-to-day basis, works on a wide range of special projects, and coordinates activities with Morgan staff and/or external entities as needed. The position has frequent interaction with trustees, including providing support for board and board committees and back-up administrative assistance for the director.</p><p>
Responsibilities include scheduling meetings, organizing and distributing meeting materials, drafting meeting minutes, coordinating the preparation of agreements and institutional responses to surveys, proofreading a variety of texts, and drafting and laying out presentations. Additionally, this position manages special projects, as designated by executive staff. The Administrative Assistant is expected to provide a welcoming presence in the offices of the Deputy Director and Chief Operating Officer in person, on the telephone, and through electronic media.</p>
Requirements:
<ul><li>B.A. with administrative experience.</li><li>
Interest or background in the humanities and arts or non-profit institutions.</li><li>
Ability to maintain discretion and confidentiality concerning all institutional, financial, and legal matters.</li><li>
Excellent verbal and written communication skills, with superior proofreading skills and attention to detail.</li><li>
Ability to handle multiple projects and deadlines simultaneously.</li><li>
Strong computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint; InDesign and Photoshop a plus.</li><li>
Must be willing to arrange vacation time around board mailings and meetings, and other critical institutional matters.</li><li>
Standing for long periods of time may be required for some functions.</li><li>
Must be able to sit at a computer and use a computer keyboard for extended periods.</li></ul><p><b><i>
Please note that candidates will be required to validate their computer and proofreading proficiency through testing.</i></b></p><p><b>
Compensation</b>: $52,000 to $54,000; excellent benefits</p><p>
Please note, due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit our needs.</p><p><b>
EEO Statement</b></p><p>
The Morgan is an Equal Opportunity Employer and is committed to complying with all federal, state, and local equal employment opportunity laws. The Morgan provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, marital status, military or veteran status, domestic violence victim status or any other basis prohibited by applicable federal, state, and/or local laws.</p><p>
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.</p></div>

Administrative Assistant

Suffolk Construction

<div>Overview:<div></div><div><div><div><b><br>
About Suffolk</b></div></div><div><div>
Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.</div></div><div></div><div><div><br>
Suffolk &ndash; America&rsquo;s Contractor &ndash; is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR&rsquo;s list of &ldquo;Top CM-at-Risk Contractors.&rdquo; For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.</div></div><div></div><div><div><br>
At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That&rsquo;s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.</div></div><div></div><div><div><br>
Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here.</div></div></div><div></div><div><b><br>
The Role</b></div><div>
Suffolk is seeking people who are bold. Curious. Innovative. Caring. Looking for the career opportunity of a lifetime. We&rsquo;ll challenge and inspire you to be your very best. We&rsquo;ll embrace what makes you unique and lift you up as you take chances. Here, you&rsquo;ll find a place where you can act with purpose and integrity, bringing intelligence and grit to every aspect of your job. Join us for the chance to leverage your inherent curiosity and proven capabilities to catapult you to the next level.</div><div></div><div><br>
Interested applicants will have a degree in Engineering or Construction Management and the skills required to plan vertical construction projects using Oracle Primavera P6 scheduling software. This person will be willing to learn how to merge 3D BIM models with CPM schedules to create visual schedules, integrate lean (pull planning) methodologies with the CPM schedule, and apply innovative techniques for production management using linear schedules and takt time analytics to improve process flows. At various stages of the project, this person will provide technical and analytical input to facilitate re-planning, and workflow sequencing to ensure projects finish within their prescribed timeframe.</div>
Responsibilities:
<ul><li>Assist Project Managers and Superintendents with planning and developing construction schedules</li><li>
Work with Project Executives to prepare proposal and preconstruction schedules</li><li>
Use historical production data to develop activity durations and validate construction progress</li><li>
Monitor and analyze progress on detailed construction schedules ranging from 2500 to 5000 activities</li><li>
Update, analyze, and report status weekly at each project site</li><li>
Reconcile discrepancies from actual vs. planned progress and facilitate an action plan with the project team</li><li>
Help develop visual schedules as needed</li><li>
Provide linear schedules as needed to view production sequences</li><li>
Analyze repetitive workflows to ensure realistic achievable cycle times</li><li>
Prepare concise monthly schedule narratives</li><li>
Provide monthly metrics and Key Performance Indicators for executive reports</li><li>
Ensure quality and excellence applying Suffolk&rsquo;s Standards of Practice</li></ul>
Qualifications:
<ul><li>Bachelor&rsquo;s degree in Engineering, Construction Management, or an applicable discipline</li><li>
Experience in preparing CPM schedules for vertical construction projects</li><li>
Proficient with Oracle Primavera P6 scheduling software</li><li>
Capable of managing multiple project schedules in the region</li><li>
Can travel to regional project sites to assist project teams on a weekly basis</li><li>
Willing to obtain a AACE PSP certified certification within 6 months of hire</li><li>
Have excellent computer skills and willing to learn new software applications</li><li>
Ability to analyze and synthesize information in a concise manner and to make recommendations on strategies to resolve project issues
</li><li>Strong oral and written communications skills and the ability to apply appropriate communication techniques to various individuals</li><li>
Positive customer service orientation, with both internal and external clients is required</li><li>
Strong interpersonal skills are required, demonstrating a consistent commitment and ability to work with diverse work groups and individuals</li><li>
Candidate must possess Suffolk&rsquo;s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring</li></ul>
Working Conditions:
<div>
While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.</div>
EEO Statement:
<div>
Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.</div>
Compensation Information:
<div>
Where required by law, pay ranges can be found in Suffolk's job postings. Base Salary for this position is just one component of Suffolk&rsquo;s total rewards package for employees. Actual salaries may be based on several factors including, but not limited to, a candidate's skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall total rewards strategy. Salary ranges are reviewed regularly to reflect market trends.</div></div>

Scheduler

Girl Scouts of the USA

<div><h2 class="jobSectionHeader"><b>About Us</b><b>
</b></h2><div><div><div><p><b>Girl Scouts of the USA</b></p><p>
Founded in 1912, Girl Scouts of the USA (GSUSA) is the preeminent leadership development organization for girls and the leading authority on their healthy development. Millions of Girl Scout alums across the country and the world have gone on to achieve incredible things and make a tremendous impact in fields ranging from public policy, medicine, journalism, and athletics to international relations, science, technology, art, and entertainment.
</p><p>As a mission-driven organization, Girl Scouts of the USA champions girls as they explore their worlds, try new things, and develop the courage, confidence, and character to make the world a better place. From stargazing during a first overnight camping trip to building robots, navigating a rocky hiking trail, working together on a community project, and learning about the importance of environmental stewardship, Girl Scouts of all backgrounds and abilities can unapologetically be themselves as they rise to meet new challenges and discover the issues that matter most to them. Along the way they learn the power of friendship, connection, and teamwork.
</p><p>Girl Scouts are doers, innovators, problem-solvers, creators, and dreamers, and the GSUSA team is here to center, support, and inspire them, working with 111 local councils across the country and USA Girl Scouts Overseas to deliver our life-changing Girl Scout Leadership Experience.</p><div></div><div><br>
The Marketing team at Girl Scouts of the USA plays a key role in ensuring the Girl Scout brand remains relevant, visible, and engaging for today&rsquo;s audiences.</div><p>
#LI-Remote</p>
</div></div></div><h2 class="jobSectionHeader"><b>You Will</b><b>
</b></h2><div><div><div><div>**This role is remote, however, will need to be based in the NYC area for photo shoots**</div><div></div><div><br>
The Associate, Video &amp; Photography is responsible for creating compelling video and photo content that brings the Girl Scout brand and story to life across digital and print channels. This role supports the development of engaging, high-quality visual assets aligned with brand standards and tailored to diverse audiences, including youth and caregivers.</div><div></div><div><br>
The Associate contributes across the full production lifecycle, including shooting, editing, and supporting pre- and post-production activities. This role requires strong storytelling ability, technical expertise in video and photo production, and the ability to collaborate effectively across creative and business teams to translate ideas into impactful content.</div>
</div></div></div><h2 class="jobSectionHeader"><b>Essential Responsibilities
</b></h2><div><div><div><ul><li>Capture, edit, and produce video and photo content for digital, social, and print channels</li><li>
Set up and operate camera, lighting, and audio equipment in studio and on location</li><li>
Manage and organize video and photo assets, releases, and departmental files</li><li>
Support pre-production and post-production processes, including planning, coordination, and editing</li><li>
Collaborate with cross-functional partners to execute creative briefs and deliver content aligned to brand guidelines</li><li>
Contribute to broader storytelling initiatives and creative projects across the organization</li><li>
Ensure content reflects brand standards, audience needs, and organizational priorities</li><li>
Manage multiple projects simultaneously while meeting deadlines and maintaining a high standard of quality</li><li>
Track project timelines, deliverables, approvals, and production schedules</li><li>
Stay up-to-date on current on trends in video, photo, and youth-focused content to inform creative execution</li><li>
Coordinate with external photographers, videographers, editors, and creative partners as needed</li><li>
Provide photo and video support for executive communications, including projects involving the CEO and senior leadership team</li></ul><p>
Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or activities required of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.</p>
</div></div></div><h2 class="jobSectionHeader"><b>Required Competencies
</b></h2><div><div><div><ul><li>Strong visual storytelling and content creation capability</li><li>
Ability to translate ideas into engaging video and photo assets</li><li>
Ability to work within brand guidelines while bringing creative ideas forward</li><li>
Collaboration and communication skills across creative and non-creative stakeholders</li><li>
Self-direction, follow-through, and accountability for deliverables</li><li>
Strong interpersonal and communication skills with the ability to work effectively across teams and with senior leadership</li><li>
Excellent organizational skills and attention to detail</li><li>
Ability to manage competing priorities in a fast-paced environment</li></ul>
</div></div></div><h2 class="jobSectionHeader"><b>Required Technical Skills
</b></h2><div><div><div><ul><li>Proficiency in Adobe Creative Cloud, including Premiere Pro and Photoshop</li><li>
Experience with video and photo camera equipment, lighting, and audio setup</li><li>
Proficiency in Microsoft Office or similar tools</li></ul>
</div></div></div><h2 class="jobSectionHeader"><b>You Need</b><b>
</b></h2><div><div><div><ul><li>Bachelor&rsquo;s degree or equivalent experience</li><li>
Minimum of 3 years&rsquo; experience in a corporate environment</li><li>
Knowledge of video and photo production processes, including shooting, editing, and asset management</li><li>
Understanding of brand storytelling and content development for multiple channels and audiences</li><li>
Familiarity with creative workflows, briefs, and cross-functional collaboration</li></ul><div>
Preferred:</div><ul><li>
Experience producing content for youth-focused or mission-driven organizations</li><li>
Familiarity with multi-channel digital content strategies</li><li>
Advanced experience with Adobe Creative Cloud tools</li><li>
Experience working across both video and photography workflows</li><li>
Portfolio demonstrating strong storytelling and technical ability in video and/or photo</li><li>
Experience working in agency, in-house, or fast-paced creative environments</li></ul><div></div><div><b><br>
SALARY RANGE: </b>$66,000 - $80,000</div><div>
This represents the present low and high end of the pay range for this position. This pay range is only applicable to NYC Metro-based employees, on a hybrid schedule. Actual pay will vary based on various factors, including but not limited to experience.</div><div></div><div><b><br>
What We Offer:</b></div><div>
Girl Scouts is powered by people, and we encourage our team members to be their best selves in and out of the office. We place a high priority on flexibility and offer a competitive employee salary and benefits package that includes:</div><div></div><div><b><br>
Paid Time Off:</b></div><div>
GSUSA offers 20+ days of paid time off, 2 floating holidays, as well as 9 workplace holidays per year. GSUSA staff also enjoy a paid holiday year-end office closure between Christmas and New Year's.</div><div></div><div><b><br>
Other </b><b>Benefits</b><b>:</b></div><div>
Medical and Behavioral Health Coverage</div><div>
Plan options with individual and family coverage which includes wellness, hospitalization, and fertility assistance.</div><div>
Both plans include GSUSA partial subsidy of premium costs</div><div>
Dental and vision coverage</div><div>
Health Savings Accounts (HSAs) and Flexible Spending Accounts (FSAs) including Health, Dependent Care, and Limited FSA for those with Health Savings Accounts</div><div>
Company-paid life insurance</div><div>
Flexible work arrangements</div><div>
12 weeks of paid parental leave</div><div>
401(K) with company match</div><div>
Sick leave</div><div>
Short- and Long-Term Disability for salary continuation</div><div>
Health and Wellness Classes and Activities throughout the year</div><div></div><div><b><br>
PHYSICAL DEMANDS: </b>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.</div><div></div><div><b><br>
WORK ENVIRONMENT: </b>This job is remote. however will be required to be on-site in the NYC area for photo shoots for 2-3 days per month on average.</div><div></div><div><b><br>
POSITION TYPE / EXPECTED HOURS OF WORK: </b>This is a full-time position. Days and hours of work are Monday through Friday with a 35 hour per week schedule. Occasional evenings and weekends work may be required as job duties demand.</div><div></div><div><b><br>
AAP/EEO Statement: </b>GSUSA is an equal employment opportunity employe</div>
</div></div></div><h2 class="jobSectionHeader"><b>Travel Requirements
</b></h2><div><div><div>up to 20%</div></div></div></div>

Associate, Video & Photography

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