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administrative assistant (external agency staff) Jobs in New York

executive personal assistant Jobs in New York

executive personal assistant

executive assistant to ceo

Solomon Page

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 A prestigious Billion-Dollar Global Investment Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support the CEO. The person in the role currently has been there a long time and is returning to non-profit. Candidate must have a minimum of 7-10+ years of applicable C-level executive administrative support experience (open to industry!) and a Bachelor&rsquo;s degree is required. Must also have experience with private aviation. Ideal candidates should be extremely polished and professional, smart, proactive, responsive, discreet/confidential, a self-starter, and possess a high IQ/EQ and excellent interpersonal and communication skills (both verbal and written). This is a great role for a traditional C-level EA or a star &ldquo;up and comer&rdquo; with applicable experience!
 
 
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 Salary depends on experience (150-250k all-in comp package &ndash; base plus bonus). Great benefits, nice offices, etc.
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 Hours are 8:30am-5:30pm, with flexibility/availability to work remotely after hours. Occasional weekend work may be required. Hybrid work schedule (Monday-Thursday in office, Fridays remote &ndash; but must be flexible to come in if needed on occasion.)
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 FYI &ndash; This is a scent-free company (no scented perfumes or lotions).
 
 
 
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 Responsibilities:
 
 
 
 
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 Provide high-level executive administrative support to the CEO.
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 Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain a busy and ever-changing calendar.
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 Coordinate speaking engagements at conferences and events, including working with marketing and investment team to ensure CEO has proper materials and is adequately prepared.
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 Ensure the CEO stays on schedule, including dialing him into conference calls and reminding him of meetings.
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 Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, visas/passports, etc.
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 Prepare, process, and submit expense reports using Concur.
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 Draft, type, and edit emails and correspondence on behalf of executive.
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 Field and vet telephone calls; greet clients and guests as needed; order catering for meetings when required.
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 Work closely with the CEO&rsquo;s Chief of Staff, personal assistant, family office and drivers.
 
 
 
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 Required Qualifications:
 
 
 
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 Minimum 7-10+ years of applicable C-level executive administrative support experience (open to industry!).
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 Bachelor&rsquo;s degree required.
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 Experience with private aviation/travel coordination required.
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 High IQ/EQ.
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 Extremely polished and professional.
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 Smart, proactive, eager.
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 Flexible, responsive.
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 Excellent interpersonal and communication skills (both verbal and written).
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 Must be a self-starter and able to prioritize and multitask.
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 Must be calm under pressure and able to work in a fast-paced environment.
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 Confident and able to be assertive when needed.
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 Must be able to recognize confidential information and maintain confidentiality.
 
 
 
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 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
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Executive Assistant to CEO

Bloom Talent

<div>
 
 Series A infrastructure startup powering some of the most recognizable consumer fintech platforms in the world is looking for an Executive Personal Assistant to support the Founder / CEO. Backed by top-tier investors, this is an exciting opportunity to join an early-stage team of 30 who are growing! In this role, you'll support the CEO with calendar management and scheduling, travel arrangements, and inbox management. You'll also provide personal support, including managing his appointments, reservations, meal plan coordination, and balancing his personal and professional calendars. Someone who is AI-forward, communicates concisely and efficiently, and has a detailed and thoughtful eye for organization and presentation. This is a hybrid role, 4 days/week in NYC with Fridays WFH. 130-150K+ DOE + generous benefits and daily lunch provided.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
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 Own the CEO's calendar end-to-end, manage scheduling, resolve conflicts, protect focus time, and stay ahead of shifting priorities.
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 Coordinate complex domestic and international travel, including flights, hotels, and thoughtfully designed itineraries. Book travel for the Chief of Staff when traveling with the executive.
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 Inbox management, helping flag, prioritize, and respond to communications.
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 Partner closely with the Chief of Staff on customer and stakeholder coordination, particularly during fundraising cycles.
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 Provide personal support to the CEO, including coordinating doctors' appointments, booking reservations, supporting meal plan logistics, and dealing with household items as they come up (broken items, landlord coordination, deliveries).
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 Balance the CEO's personal and business calendars seamlessly.
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 Anticipate needs, bring solutions, and operate with a detailed and thoughtful lens.
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 Qualifications:
 
 
 
 
 
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 Previous 3+ years of experience as an Executive Assistant supporting a Founder, CEO, or other senior leader in a finance, VC, or high-growth startup environment.
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 Strong communication skills, both verbal and written. You organize information and deliver concisely.
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 Exceptional organizational skills with a thoughtful eye for how you present and design your work.
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 Works well independently, strong executor, and operates proactively.
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 Positive, low-drama, and able to operate with discretion.
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 AI-forward and actively integrate tools like Claude, ChatGPT, or Gemini into your daily workflow to increase your output.
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Executive Personal Assistant to Founder / CEO of Series A Fintech Startup

Nutrafol

<div>
 Keep Growing with Nutrafol
 
 
 We&rsquo;re a growing company. Everything we do, we do to help people grow into the best version of themselves. As the pioneers of hair wellness, we create clinically tested products for hair growth and provide support for people at every step of their hair journey.
 
 
 Our multi-factorial approach targets key root causes of hair thinning using a patented blend of standardized vitamins, minerals and natural ingredients -- and is recommended by over 7,500 physicians and hair professionals for trusted, reliable results. We never settle, and are continuously challenging existing treatments and methodologies to advance the frontier of hair science. As we help our customers grow, we grow too -- by embracing individuality and differences, leading by example, and empowering ourselves and others with our passion for wellness and innovation.
 
 
 Keep growing. It&rsquo;s our mantra. Our commitment to helping anybody and everybody committed to realizing their own potential to grow.
 
 
 
 About You
 
 
 
 Nutrafol is seeking a detail-oriented multi-tasking Executive Assistant/Office Manager to join our team. This individual will provide high-level administrative support to the Executive team, as well as manage the general administration of our New York City office - this will be a hybrid role with a minimum of 3 in-office days per week. (*Our office is located in the Flatiron District and is easily accessible via public transit.)
 
 
 This position is an outstanding opportunity for a highly motivated executive assistant to assume a pivotal role in the evolution of a fast-growing, highly respected organization. The Executive Assistant and Office Manager will be responsible for providing comprehensive support to the CEO and the Executive team, while managing Nutrafol&rsquo;s day to day office operations. Our team of 7 executives are mostly remote with moderate travel, and our office is about 7,000 square feet.
 
 
 This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
 
 
 
 Responsibilities
 
 
 
 
 Executive Support: 80%
 
 
 
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 Provide administrative support to our CEO and our executive team (7)
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 Manage executive calendars by scheduling calls, travel, meetings, and coordinate all related arrangements
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 Handle coordination and management of executive travel, group logistics, meetings and interviews
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 Prepare and coordinate executive correspondence and mailings
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 Use G-Suite and MS Word, PowerPoint, and Excel skills to develop documents, presentations, and reports
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 Review and process all executives&rsquo; expense reports for payment in Expensify
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 Supply administrative and meeting support as requested by the executive team
 
 
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 Office Management: 20%
 
 
 
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 Manage all office mail: sorting, opening and distributing, scanning, filing, etc. in coordination with the People Team
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 Manage ordering of all office supplies, kitchen snacks, and any miscellaneous orders
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 Design, manage, communicate and oversee implementation of office operations, policies, and procedures
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 Evolve and improve the operational efficiency of systems and processes impacting office operations in partnership with the People Team
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 Maintain responsibility for general office upkeep and &ldquo;look and feel.&rdquo; This includes keeping kitchen and supply areas stocked, clean and functional, and office equipment
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 Liaise with all building staff and external contractors; including planning, coordinating, and managing onsite requirements
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 Interface effectively with building and facilities, coordinate office maintenance, and drive issues to resolution
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 Provide event support and planning, including retreats, meetings, and staff events. This includes logistical research and planning and day-of support
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 Develop and maintain virtual files and organizational systems as needed or requested
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 Schedule conference rooms, resolving conference room scheduling and technology issues for team
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 Assist with office needs, acquiring new and disposing of old furnishings, and upkeep as needed or requested. Assist with onsite storage maintenance and upkeep. Work with vendors to direct completion of requests and maintenance needs
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 Participate as needed in special projects and events
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 Perform other duties as assigned
 
 
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 Requirements
 
 
 
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 Ability to be in the office at a minimum of three (3) days per week
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 Successful experience working with executive-level staff; outstanding organizational and administrative skills
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 5+ years&rsquo; experience as an office administrator, operations manager, or executive assistant
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 Advanced-level skillset with G-Suite, Slack, and MS Word, PowerPoint, Excel, Zoom, and Adobe
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 Able to distinguish between urgent and non-urgent issues and multi-task on a continuing and consistent basis
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 Detail-oriented with the ability to prioritize and organize tasks
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 Judgment to treat confidential information appropriately and maintain a high level of trust
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 Ability to thrive in a fast-paced, constantly changing environment (high growth company experience preferred) and must have corporate working background
 
 
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 Nutrafol takes into consideration a wide range of factors in final compensation decisions, including but not limited to: skill sets, experience and training, licensure and certifications, qualifications and education, and other business and organizational needs. The listed range is applicable only to the annual base salary and does not include additional perks, benefits, or applicable bonus eligibility comprising the total compensation package.
 
 
 
 Salary Range
 
 
 
 $120,000 - $135,000 USD
 
 
 
 Perks &amp; Benefits
 
 
 
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 Fully remote work experience
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 Comprehensive medical, dental, and vision package, including FSA program
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 401K with employer match
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 Quarterly Bonus Program
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 Flexible PTO
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 Two company-wide wellness breaks every day
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 Free lunch on us every Tuesday and Thursday via Seamless/Grubhub
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 Monthly wellness stipend
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 Monthly internet stipend
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 Monthly cell phone stipend
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 Annual learning &amp; development stipend
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 Free meditation app membership (Headspace)
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 Free Nutrafol subscription
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 Pet insurance discounts and benefits
 
 
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 California residents may review our CCPA notice here.
 
</div>

Executive Assistant / Office Manager (Hybrid)

Executive Administrative Assistant

Dorothy Danahy

Executive Assistant (M/F) &ndash; Permanent Position &ndash; New YorkDorothy Danahy SAS is an international recruitment firm specializing in multilingual Executive Assistants. On behalf of one of our clients&mdash;a fast-growing French investment firm&mdash;we are seeking an experienced Executive Assistant to support the Principal in New York.This role is ideal for a highly proactive professional with good attention to detail, a strong sense of anticipation, and a deep commitment to operational excellence. The position is suited to someone seeking a long-term opportunity, where rigor and reliability is essential.Serving as the Principal&rsquo;s executive right hand, the Executive Assistant oversees daily priorities and operations, allowing the Principal to focus fully on strategic initiatives, client relationships, and key projects. The successful candidate plays a central role in streamlining operations within the New York City office and will thrive in a French-American, bicultural environment, as the firm&rsquo;s headquarters are based in Paris.Key ResponsibilitiesExecutive Support to the Principal<ul><li>Manage calendars, meetings, travel arrangements, and professional priorities.</li><li>Oversee complex and constantly evolving schedules across international time zones, including last-minute changes.</li><li>Prepare meetings, briefing materials, presentations, and reports with precision and efficiency.</li></ul>Travel Coordination<ul><li>Handle all aspects of business travel arrangements: flights, accommodation, ground transportation, detailed itineraries, travel documentation, and expense tracking.</li><li>Collaborate with Paris-based assistants to coordinate travel for French team members and offsite events.</li></ul>Communication &amp; Liaison<ul><li>Serve as a point of contact between partners, internal teams, clients, and external stakeholders.</li><li>Manage incoming and outgoing communications professionally in English and when applicable, in French.</li><li>Coordinate conference calls and international communications, ensuring smooth and efficient exchanges.</li></ul>Office Operations Support <ul><li>Oversee day-to-day office operations: resources, vendors, space optimization, and general support.</li><li>Manage invoices, payments, and orders in a practical and cost-conscious manner.</li><li>Provide cross-functional support to other assistants and contribute to the implementation of internal procedures.</li></ul>Qualifications<ul><li>Fluent-level English, with strong verbal and written communication skills. French is a plus.</li><li>Significant experience as an Executive Assistant, ideally supporting senior executives or partners in finance, consulting, or other demanding environments.</li><li>Advanced proficiency in Microsoft Office, particularly PowerPoint and Excel.</li><li>Highly autonomous, discreet, and professional.</li><li>Experience within an investment fund or a top-tier law firm is a plus.</li><li>Strong understanding of American business culture and ability to thrive in a bicultural environment.</li></ul>Additional Information / Benefits <ul><li>Compensation: $100,000&ndash;$120,000 base salary + bonus, depending on experience and qualifications.</li><li>Location: New York (office located in a business center).</li></ul>Job Type: Full-timePay: $100,000.00 - $120,000.00 per yearWork Location: In person

Executive Assistant (M/F) – Permanent Position – New York

Tiger Recruitment

<div>
 
 Title: Executive Personal Assistant
 
 
 
 
 
 Salary: $140,000 p.a. - $190,000 p.a.
 
 
 
 
 
 Start: ASAP
 
 
 
 
 
 Tiger Recruitment is working with a UHNWF based in New York who is looking for an Executive Personal Assistant to help navigate their busy life. This role straddles supporting their busy personal life as well as executive assistant needs as both principals have their own investment businesses. All candidates must be very detail oriented, trustworthy and very familiar with vendor management. The are looking for candidates that have supported principals that have worked in finance.
 
 
 
 
 
 RESPONSIBLITIES:
 
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 Manage principals' calendars, scheduling calls and appointments, whether professional or personal
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 Research and make travel, restaurant, or entertainment bookings
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 Manage collections such as art, wine, or cars
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 Source items, from ordering supplies on Amazon to researching products to finding the rare
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 Help plan parties &amp; events
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 Recruit, interview, on board, and guide household and administrative employees (under principals' supervision)
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 Oversee property management of primary and secondary residences, including finding and booking services &amp; contractors and possibly overseeing renovations
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 Coordinate household moves and processes with real estate agents
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 Organize financial and tax information and professional firms, and complete routine forms
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 Occasionally to set up principals
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 Maintain CRM for one principal
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 REQUIREMENTS:
 
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 Strong attention to detail &amp; accuracy
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 Organizational skills
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 Research skills
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 Self sufficient
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 College degree required
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 Financial acumen
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 Ability to implement strategy
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 Technology savvy and comfortable with AI
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</div>

Executive Personal Assistant

<div>
 
 
 Executive Assistant to the COO
 
 
 
 
 Location:
 
 New York, NY (5 days onsite)
 
 
 
 Schedule:
 
 Monday&ndash;Friday, 9:00 AM &ndash; 5:00 PM
 
 
 
 Compensation:
 
 $65,000 &ndash; $75,000 (Exempt)
 
 
 
 
 
 
 Overview
 
 
 
 A fast-paced, high-growth organization is seeking a highly proactive and resourceful Executive Assistant to support the Chief Operating Officer (COO). This role is ideal for someone who thrives in a dynamic environment, can pivot quickly, and takes initiative with minimal direction.
 
 
 The Executive Assistant will serve as a trusted partner, balancing executive, operational, administrative, and personal responsibilities. The position requires strong judgment, discretion, and the ability to anticipate needs in a constantly evolving environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Administrative Support
 
 
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 Manage and optimize the COO&rsquo;s complex and frequently changing calendar
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 Coordinate domestic and international travel arrangements, including full itineraries
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 Prepare and manage internal and external communications on behalf of the COO
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 Track and submit expenses and support reporting processes
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 Ensure seamless day-to-day administrative operations
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 </ul>
 
 
 Operational &amp; Project Support
 
 
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 Execute and support a variety of high-impact, ad hoc projects across departments
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 Partner with cross-functional teams including Operations, Sales, HR, and Finance
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 Assist in developing timelines, tracking deliverables, and driving project completion
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 Take initiative in ambiguous situations with little direction
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 Act as a liaison to senior leadership and other departments to ensure priorities move forward
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 Personal Assistant Support
 
 
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 Manage personal scheduling and logistics for the COO
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 Handle administrative processes such as documentation, renewals, and scheduling of services
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 Manage confidential personal matters with professionalism and discretion
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 </ul>
 
 
 
 
 
 Qualifications
 
 
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 2&ndash;4 years of experience supporting senior executives in a fast-paced environment
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 Strong organizational skills with exceptional attention to detail
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 Ability to manage multiple priorities and adapt to shifting deadlines
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 Excellent written and verbal communication skills
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 High level of discretion, professionalism, and confidentiality
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 Comfortable working independently with minimal oversight
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 </ul>
 
 
 Featured benefits
 
 
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 Medical insurance
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 Vision insurance
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 Dental insurance
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 401(k)
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 Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
 
 
 &bull; The California Fair Chance Act &bull; Los Angeles City Fair Chance Ordinance &bull; Los Angeles County Fair Chance Ordinance for Employers &bull; San Francisco Fair Chance Ordinance
 
 
 
 
</div>

Executive Assistant

Explore 445+ Executive assistant to ceo in New York this June. Find roles across top companies and apply now to boost your career.