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administrative assistant

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senior executive assistant Jobs in New York

senior executive assistant

executive administrative assistant Jobs in New York

executive administrative assistant

executive assistant to ceo

McLeod Cobb Investments

About the RoleA growing software-as-a-service company focused on improving care and support post pregnancy loss is seeking to hire a highly organized, proactive, and adaptable Temp-to-Perm Executive Assistant/Project Manager to support its CEO. This is a hybrid role where there are both executive assistant and project management responsibilities providing opportunity for extensive professional growth.The ideal candidate has a deep interest in improving pregnancy loss care while thriving in a fast-paced, collaborative, and entrepreneurial environment. Experience supporting senior executives at the C-suite level is a requirement. This individual will serve as a trusted partner and project manager, managing complex calendars, coordinating travel, preparing expense reports, supporting recruiting efforts, and helping to drive operational efficiency for the CEO. This role requires five days/week on-site from 8:30am-5pm in a casual environment.QualificationsPrior experience supporting C-suite executives is requiredDemonstrated success managing complex calendars and travel arrangements for senior leadershipStrong communication and interpersonal skills with the confidence to interact with senior executives and manage projectsAbility to work independently, anticipate needs, and navigate ambiguityCollaborative team player who values partnership and relationship-buildingComfortable providing thoughtful pushback, asking questions, and seeking feedback when neededStrong attention to detail and exceptional organizational skillsBachelor&rsquo;s degree requiredStable work history; candidates with excessive job-hopping are not favoredPlease no cover letters. Applications that do not answer the required questions will not be reviewed. We hand review every application meeting the job requirements and thank you for consideration of the role.Learn more about the company at www.ollieperinatal.comPay: $125,000.00 per yearApplication Question(s):<ul><li>Why are you interested in this role?</li><li>Tell us about your Bachelors Degree.</li><li>Please detail your experience reporting to C-suite level executives.</li></ul>Work Location: In person

Executive Assistant

Legora

<div><h2 class="jobSectionHeader">About Us</h2>
Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world&rsquo;s best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar. 
 
Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes. 
 
1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White &amp; Case, Dentons, and Barclays. We&rsquo;ve scaled to $100M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview. 
 
We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig &Aring;berg (and his caddie), and campaigns featuring Jude Law. 
 
Joining Legora means three things.<ul><li>
We lean in: ownership over titles, outcomes over intentions.</li><li>
We fight for excellence: high standards, direct, ego-free feedback.</li><li>
We grow together: as a team and with our customers.</li></ul>
Mission before ego. Everyone contributes. No one coasts.
If you&rsquo;re driven by impact, pace, and raising the bar. This is the place.<h2 class="jobSectionHeader">
The Role</h2>
Our Executive Assistant function is part of our CEO Office to drive ultimate operational alignment across Legora. In this newly structured role, you will report directly to the Chief of Staff to our CEO.
This position comes with high exposure, giving you the chance to work closely with our senior leadership team and build relationships across the company. As Legora continues to scale, this role offers the opportunity to play a meaningful part in that journey while creating pathways for your own growth and development. And as Legora grows, so will this role, providing you with opportunities to shape your own career path - whether that leads toward business operations, people-focused tracks, or team leadership.<h2 class="jobSectionHeader">
What You'll Do</h2><ul><li>
Manage complex support across multiple leaders: Own calendar, travel logistics, and email for Executives and several VPs. You won't just manage their time; you will design it to reflect shifting priorities and strategic focus, using AI to optimize their productivity and your own workflow.</li><li>
Coordinate internal and external meetings across multiple time zones - making sure every touchpoint is prepared, purposeful and followed up</li><li>
Lead planning and execution of key team moments - including recurring meetings, offsites, workshops and informal gatherings.</li><li>
Triage inbound requests, protect focus time and help communication flow smoothly across the team.</li><li>
Partnering closely with one or more stakeholders leads to flag blockers, support decision-making and help the team stay one step ahead.</li><li>
Provide operational support to keep projects, initiatives and team collaboration on track.</li><li>
Take initiative to improve the way the team operates - spotting friction points and building better systems.</li><li>
Review expense reports of those you support and their direct reports</li><li>
Book travel for those you support as needed using our travel management system</li></ul><h2 class="jobSectionHeader">
What You Bring</h2><ul><li>
A proactive, problem-solving mindset - you act before issues arise and take full ownership.</li><li>
Experience from a technology and/or scale-up start-up environment
</li><li>Deep attention to detail and a love of structure - you make things faster, smoother, clearer.</li><li>
Strong communication skills, confident in handling sensitive or high-stakes communication.</li><li>
High discretion and maturity - you know how to navigate different stakeholders and build trust.</li><li>
Comfort with tools like Google Workspace, Slack and Notion - and a quick learner when new systems come in.</li><li>
A genuine desire to support others and make the team better - you take pride in the work behind the scenes.</li></ul><h2 class="jobSectionHeader">
What's In It For You</h2><ul><li>
Global collaboration: Partner with teams and clients across Stockholm, New York, London, and Sydney.</li><li>
Competitive package: Comprehensive salary, benefits, and tools for success.</li><li>
Meaningful work: Your efforts shape how thousands of lawyers use AI daily.</li><li>
In-person environment: Union Square office designed for ambitious builders.
</li><li>Benefits &amp; Perks: We invest in our people with a comprehensive, thoughtfully designed benefits package: 
Medical, Dental &amp; Vision<ul><li>
Multiple medical plan options via Aetna and Kaiser Permanente</li><li>
HSA or Healthcare FSA (based on plan selection)</li><li>
Dental plans via MetLife</li><li>
Vision plans via Vision Care</li></ul></li><li>
Family Support<ul><li>
Generous parental leave</li><li>
Free access to Maven Clinic</li><li>
Dependent Care FSA</li><li>
Free One Medical membership for employees and dependents</li></ul></li><li>
Additional Perks<ul><li>
Pre-tax commuter benefits</li><li>
Life Insurance + STD/LTD</li><li>
401(K) with generous company match</li><li>
Unlimited PTO</li><li>
Robust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and more</li></ul></li></ul>
Legora is an Equal Opportunity Employer
At Legora, we believe great teams are built on diversity of thought and experience. We&rsquo;re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don&rsquo;t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.
Compensation Range: $131,750 - $155,000</div>

GitGuardian

<div>
 
 This position is based
 
 in
 
 New York City, and is in-office 4 days/week (Manhattan).
 
 
 
 GitGuardian is a global cybersecurity scale-up. The company is based in Paris, New York City, Boston.
 
 
 Among our early investors who saw our market value proposition, are the co-founder of GitHub, Scott Chacon, along with Solomon Hykes, Docker's co-founder. American and European top-tier VC firms have also invested in GitGuardian who raised its series C early 2026.
 
 
 GitGuardian helps enterprises close credential-based breach paths. It finds secrets wherever they live, prioritizes remediation based on rich context, and prevents new exposure across code, systems, and AI. The GitGuardian platform is already used by more than 600K developers worldwide and by 50 of the fortune 500!
 
 
 
 About Your Team And Mission
 
 
 
 
 We're adding a dedicated Executive Assistant &amp; Office Manager to support our Exec team and run the day-to-day operations of our New York office. You'll be the person who keeps leadership organized and our NYC space running smoothly, so our teams, candidates, customers, and visiting executives all have a high-quality experience.
 
 
 
 
 You'll report to our Chief of Staff and work closely with our NYC and Paris headquarters across time zones. Your work directly frees up leadership to focus on high-impact priorities by reducing administrative overhead and making sure key meetings, hiring processes, travel, and operations run efficiently and consistently.
 
 
 
 
 Executive support to the US Executive team
 
 
 
 <ul>
 <li>
 Own complex calendar and scheduling management
 </li>
 <li>
 Plan and book travel, and handle the logistics of customer meetings
 </li>
 <li>
 Prepare leadership meetings (agendas, materials, follow-ups)
 </li>
 <li>
 Coordinate candidate visits tied to the American in office teams
 </li>
 <li>
 Handle day-to-day administrative operations
 
 
 </li>
 </ul>
 
 Ownership of the New York office support
 
 
 
 <ul>
 <li>
 Serve as the primary operational owner of the NYC office
 </li>
 <li>
 Manage office access, common areas, deliveries, and packages
 </li>
 <li>
 Host and coordinate employee, candidate, and customer visits
 </li>
 <li>
 Coordinate executive visits from our Paris headquarters
 </li>
 <li>
 Employee event scheduling and logistics
 
 
 </li>
 </ul>
 
 As capacity allows
 
 
 
 <ul>
 <li>
 Provide scheduling and logistical support for additional Paris-based executives
 
 
 </li>
 </ul>
 
 About You
 
 
 
 
 Here's what we consider essential for success in this role:
 
 
 
 <ul>
 <li>
 4+ years proven experience as an Executive Assistant supporting senior leaders, ideally in a fast-paced or scale-up environment
 </li>
 <li>
 Strong organization and prioritization skills, with the ability to manage complex calendars, travel, and competing demands at once
 </li>
 <li>
 Office or facilities management experience (access, vendors, purchasing, negotiation, visitors, deliveries)
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 Sound judgment and absolute discretion when handling confidential information
 </li>
 <li>
 Comfort coordinating across US and European time zones
 </li>
 <li>
 Based in New York City and able to work at least 4 days a week from the office (Manhattan)
 
 
 </li>
 </ul>
 
 The following skills would strengthen your application but aren't required:
 
 
 
 <ul>
 <li>
 Familiarity with AI productivity tools to streamline your work
 </li>
 <li>
 Experience in the US office of a European-headquartered company and cross-culture interactions.
 
 
 </li>
 </ul>
 The interview process
 
 
 <ul>
 <li>
 Video call with a recruiter To discover your professional project and evaluate if there could be a mutual match
 </li>
 <li>
 Interview with your future manager Purpose: To assess how you'd partner with leadership day to day Skills assessed: organization, prioritization, communication
 </li>
 <li>
 Business case with VP GTM and Customer Success Leadership Purpose: To evaluate your skills for the position and project yourself into the role Skills assessed: planning, problem-solving, attention to detail
 
 
 </li>
 </ul>
 
 4.1 Final interview with CEO
 
 
 Purpose: To detail our company's vision and ambitions for the next couple of years
 
 
 
 
 4.2 References check
 
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 🌴 25 days of PTO (employees are strongly encouraged to use all of it!)
 </li>
 <li>
 🗓️ 10 public holidays
 </li>
 <li>
 💰 401(k) + 3% matching! with Empower
 </li>
 <li>
 🧘&zwj;&male;️ Health, Dental &amp; Vision insurance (80% coverage), for individuals and their families
 </li>
 <li>
 💡 Short term &amp; long term disability insurance (100% paid)
 </li>
 <li>
 🌎 Travel policy including to our annual off-sites
 </li>
 <li>
 💻 Up to $300 towards your home office set-up
 </li>
 <li>
 🔌 Monthly remote work stipend of up $70
 </li>
 <li>
 🤝 Referral bonus of $4000 for any new Guardians we might hire thanks to you
 </li>
 <li>
 💳 Pre-tax commuter plan access
 </li>
 <li>
 🏥 HSA and FSA plan access
 
 
 </li>
 </ul>
 More about GitGuardian!
 
 
 
 Products
 
 
 
 <ul>
 <li>
 Understand how GitGuardian works in this short video!
 </li>
 <li>
 Want to go even further? Check out our public roadmap!
 </li>
 <li>
 Check out the State of Secrets Sprawl Report to understand our mission and the industry.
 </li>
 <li>
 Our solutions are already used by hundreds of thousands of developers in all industries and GitGuardian platform is the n&deg;1 app on the GitHub marketplace 🔥
 
 
 </li>
 </ul>
 
 Clients
 
 
 
 <ul>
 <li>
 GitGuardian helps organizations find exposed sensitive information that could often lead to tens of millions of dollars in potential damage.
 </li>
 <li>
 More than 70% of our customers are in the United States.
 </li>
 <li>
 Many F500 companies use GitGuardian's platform.
 
 
 </li>
 </ul>
 
 People
 
 
 
 <ul>
 <li>
 The Guardians are knowledgeable, committed, serious, aligned with the company&rsquo;s mission, and true team players: always willing to help each other grow our skill sets!
 </li>
 <li>
 The team is diverse and we hail from more than 20 different countries.
 </li>
 <li>
 We are also agile, remote-friendly, and fun people to work with.
 </li>
 <li>
 You will get trust &amp; autonomy on your perimeter with a very transparent internal communication and a strong impact on the company development.
 
 
 </li>
 </ul>
 
 The salary range for this position is expected to be $90,000.00-120,000.00 per year. Actual compensation will be determined on factors such as relevant experience, skills, and other qualifications. This range represents the expected salary for this role; additional compensation may include equity, and/or other benefits.
 
 
 
 
 GitGuardian may use AI-assisted note-taking tools during interviews to help our interviewers stay focused on the conversation. These tools are used solely to capture interview notes and do not evaluate or otherwise influence hiring decisions. All candidate assessments and hiring decisions are made exclusively by GitGuardian personnel.
 
 
 
 
 GitGuardian is an equal opportunity employer committed to encouraging and celebrating its diverse and inclusive workforce. We&rsquo;re building an employee experience that includes appreciation, belonging, growth, and purpose for everyone.
 
 
 
 
 We welcome all without regard to age, race, color, religion, gender identity and expression, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, citizenship, national origin, disability, military status, veteran status, political affiliation, or any other protected characteristics. All aspects of employment will be solely based on merit and qualifications related to professional competence. GitGuardian operates on a principle of mutual respect and acceptance, and every employee must follow GitGuardian's anti-harassment and anti-discrimination company policies.
 
 
 
 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
 
 
 Applicants may include in their work history any verified work performed on a volunteer basis.
</div>

MDS Foundation, Inc.

<div>
 
 
 About the Myelodysplastic Syndromes Foundation
 
 &nbsp;
 
 
 The Myelodysplastic Syndromes (MDS) Foundation is the global nonprofit leader dedicated to improving the lives of patients and families affected by MDS through patient support, education, research, advocacy, and strategic collaboration. We serve as a trusted resource for patients, caregivers, healthcare professionals, researchers, and industry partners worldwide while working to accelerate better outcomes and, ultimately, cures.&nbsp;
 
 
 
 
 
 
 Position Overview
 
 &nbsp;
 
 
 The Vice President of Finance and Operations leads the MDS Foundation's financial strategy and core operational functions, ensuring sound financial stewardship, operational excellence, regulatory compliance, and the infrastructure needed to support informed decision-making, organizational transparency, and long-term sustainability.&nbsp;
 
 
 &nbsp;
 
 
 As a key member of the senior leadership team, the Vice President serves as a strategic partner to the CEO and Board of Directors during an important phase of organizational growth. The role provides executive oversight of financial planning and analysis, budgeting, reporting, audit, compliance, and operational systems, while developing the scalable processes, controls, and infrastructure necessary to support the Foundation's mission and long-term strategic priorities. The Vice President will ensure the Foundation's financial and operational data are translated into meaningful insights that support strategic planning, organizational performance, and decision-making.&nbsp;
 
 
 &nbsp;
 
 
 The ideal candidate is an entrepreneurial, strategic builder who thrives in a dynamic, mission-driven environment, combining big-picture vision with a hands-on approach to execution. They will strengthen the Foundation's financial and operational capabilities by driving continuous improvement, enhancing organizational effectiveness, and building the systems, processes, and insights that enable sustainable growth and greater mission impact.&nbsp;
 
 
 &nbsp;
 
 
 
 Key Responsibilities
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 Financial Strategy&nbsp;
 
 &nbsp;
 
 <ul>
 <li>
 Lead the Foundation's financial strategy by developing long-term financial plans, projections, scenario analyses, and cash-flow models that support organizational sustainability, liquidity, and growth.&nbsp;&nbsp;
 </li>
 <li>
 Serve as a strategic advisor to the CEO and Board of Directors, providing financial analysis, modeling, and insights to inform organizational decisions.&nbsp;
 </li>
 <li>
 Develop meaningful financial and operational performance metrics that support organizational accountability and continuous improvement.&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Budgeting, Forecasting, and Financial Planning
 
 &nbsp;
 
 <ul>
 <li>
 Lead development and oversight of the annual budget and multi-year financial plans.&nbsp;
 </li>
 <li>
 Design and implement best-in-class budgeting and forecasting processes, transitioning from legacy or ad hoc approaches to more rigorous, forward-looking planning.&nbsp;
 </li>
 <li>
 Monitor financial performance through forecasting, variance analysis, and scenario planning, proactively identifying risks and opportunities.&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Financial Reporting, Transparency, and Controls
 
 &nbsp;
 
 <ul>
 <li>
 Build financial reporting frameworks and dashboards to improve visibility, decision-making, and organizational accountability.&nbsp;
 </li>
 <li>
 Prepare and present financial materials for Board and Finance/Audit Committee meetings; serve as financial expert at those meetings.&nbsp;&nbsp;
 </li>
 <li>
 Strengthen financial controls by assessing existing accounting practices and implementing robust internal controls, policies, and documentation to safeguard organizational assets.&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Accounting, Audit, and Compliance
 
 &nbsp;
 
 <ul>
 <li>
 Provide executive oversight of all accounting functions, including general ledger, accounts payable and receivable, payroll accounting, and month-end and year-end close.&nbsp;
 </li>
 <li>
 Ensure compliance with GAAP, IRS regulations, nonprofit accounting standards, and all applicable federal and state requirements.&nbsp;
 </li>
 <li>
 Serve as primary liaison to external auditors and oversee the annual audit, Form 990 preparation, and other tax filings.&nbsp;
 </li>
 <li>
 &nbsp;
 </li>
 </ul>
 
 
 Operational Excellence
 
 &nbsp;
 
 <ul>
 <li>
 Assess and strengthen accounting infrastructure and close processes to improve efficiency, accuracy, and scalability.&nbsp;
 </li>
 <li>
 Lead the Foundation's payroll and benefits administration through effective management of the PEO relationship, ensuring compliance, accuracy, and an exceptional employee experience.&nbsp;
 </li>
 <li>
 Provide financial and operational oversight of employee benefits, including health, retirement, and related programs, in partnership with external vendors.&nbsp;
 </li>
 <li>
 &nbsp;
 </li>
 </ul>
 
 
 Grants, Restricted Funds, and Financial Stewardship
 
 &nbsp;
 
 <ul>
 <li>
 Oversee financial management of restricted and unrestricted funds, ensuring compliance with donor and grant requirements.&nbsp;
 </li>
 <li>
 Partner with Development and Partnerships teams on budgeting, reconciliation, and financial reporting.&nbsp;
 </li>
 <li>
 Strengthen financial tracking and reporting capabilities for restricted funding to support growth in complex, multi-year funding streams.&nbsp;
 </li>
 <li>
 &nbsp;
 </li>
 </ul>
 
 
 Leadership and Cross-Functional Collaboration
 
 &nbsp;
 
 <ul>
 <li>
 Partner across the organization to ensure financial considerations are integrated into strategic planning, operational decisions, and organizational growth initiatives.&nbsp;
 </li>
 <li>
 Lead organizational change by fostering a culture of accountability, financial stewardship, operational excellence, and shared responsibility.&nbsp;
 </li>
 <li>
 Operate with a &ldquo;roll-up-your-sleeves&rdquo; mindset, balancing strategic leadership with hands-on execution when needed.&nbsp;
 </li>
 <li>
 &nbsp;
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 Required / Preferred
 
 &nbsp;
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in finance, accounting, business, or a related field required; CPA, MBA, or advanced degree preferred&nbsp;
 </li>
 <li>
 10+ years of progressive financial leadership experience, including senior-level responsibility&nbsp;
 </li>
 <li>
 Experience in nonprofit finance strongly preferred; familiarity with restricted funds and grant accounting required&nbsp;
 </li>
 <li>
 Proven success building or strengthening financial and operational infrastructure within a growing organization strongly preferred&nbsp;
 </li>
 <li>
 Experience overseeing payroll, benefits, and PEO relationships preferred&nbsp;
 </li>
 <li>
 Demonstrated experience presenting financial information to Boards and executive leadership&nbsp;
 </li>
 <li>
 &nbsp;
 </li>
 </ul>
 
 
 Skills &amp; Competencies
 
 &nbsp;
 
 <ul>
 <li>
 Strong financial and strategic acumen, with the ability to translate data into insights that drive decision-making, growth, and mission impact&nbsp;
 </li>
 <li>
 Deep knowledge of GAAP, nonprofit accounting standards, and compliance requirements&nbsp;
 </li>
 <li>
 Highly analytical with a proactive, solution-oriented mindset and the ability to identify issues and implement practical, scalable solutions&nbsp;
 </li>
 <li>
 Ability to communicate complex financial information clearly to non-financial audiences&nbsp;
 </li>
 <li>
 High level of integrity, professionalism, and attention to detail&nbsp;
 </li>
 <li>
 Collaborative leadership style with a calm, solutions-oriented approach&nbsp;
 </li>
 <li>
 Experience driving change, improving processes, and leading through organizational growth&nbsp;
 </li>
 <li>
 Strong project management skills with the ability to prioritize and execute across multiple initiatives&nbsp;
 </li>
 <li>
 Comfort working in a fast-paced, remote environment&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Compensation
 
 &nbsp;
 
 
 We offer a competitive and thoughtfully designed compensation package that reflects the importance of this role and supports our team&rsquo;s well-being, flexibility, and long-term success:&nbsp;&nbsp;
 
 <ul>
 <li>
 Competitive annual salary of $120,000&ndash;$150,000, commensurate with experience and location&nbsp;&nbsp;
 </li>
 <li>
 Comprehensive health benefits, including medical, dental, and vision coverage&nbsp;&nbsp;
 </li>
 <li>
 401(k) with employer match to support long-term financial planning&nbsp;&nbsp;
 </li>
 <li>
 Flexible paid time off (PTO) policy that encourages rest and recharge&nbsp;&nbsp;
 </li>
 <li>
 Generous holiday schedule, including organizational closures around major holidays&nbsp;&nbsp;
 </li>
 <li>
 Flexible/remote work environment, with a focus on outcomes and work-life balance&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Why Join The MDS Foundation
 
 &nbsp;
 
 
 This is a unique opportunity to help shape the future of a growing global organization dedicated to improving the lives of people affected by MDS. As a member of the senior leadership team, the Vice President of Finance and Operations will play a central role in strengthening the Foundation's financial and operational infrastructure, enabling smarter data-driven decisions, supporting strong governance, and building the organizational capacity needed to expand our impact for patients, caregivers, healthcare professionals, and researchers worldwide.&nbsp;
 
 
 &nbsp;
 
 
 
 How to Apply
 
 &nbsp;
 
 
 Interested and qualified candidates should send a cover letter and resume to careers@mds-foundation.org.&nbsp;
 
</div>

VP of Finance and Operations

LearnLux Financial Wellbeing

<div>
 
 
 About LearnLux
 
 
 
 
 
 
 LearnLux is the leading provider of workplace financial wellbeing, blending fiduciary digital planning with access to one-on-one guidance from Certified Financial Planner&trade;️ professionals. Our award-winning program helps employees navigate critical financial decisions from budgeting and benefits elections to equity compensation, home buying, and retirement so they can feel confident about their money and focused at work. Advanced reporting helps our partners understand impact, driving outcomes like reduced financial stress, increased productivity, and improved retention.
 
 
 
 
 
 We&rsquo;re building LearnLux with intention. We move quickly, operate with a high bar for quality, and value people who take ownership of their work. If you&rsquo;re energized by solving new problems, taking accountability, and pushing yourself to do your best work every day, you&rsquo;ll find this a rewarding environment.
 
 
 
 
 
 We&rsquo;re a venture-backed company that has raised over $35M to date and is supported by experienced investors and long-term partners. We&rsquo;re a growth-focused business building for scale, and we&rsquo;re excited by the opportunities and challenges that come with that journey.
 
 
 
 
 
 
 The Role
 
 
 
 
 
 
 As LearnLux&rsquo;s Vice President of Finance, you will lead the company&rsquo;s financial strategy, operations, and execution as we continue to scale. Reporting to the COO and working closely with the CEO, you will serve as a trusted partner to leadership, helping drive financial discipline, visibility, and decision-making across the business.
 
 
 
 
 
 This is a hands-on, high-impact leadership role that blends strategic thinking with operational ownership. You will be responsible for building scalable financial systems, improving rigor and predictability, and ensuring LearnLux has the financial foundation needed to support growth. The Vice President of Finance will play a critical role in shaping how we plan, measure, and operate the business, with meaningful influence across teams and initiatives as the company evolves.
 
 
 This role is remote within the U.S., with candidates expected to be based in or near New York City and available for in-person collaboration as needed. This role reports to the Chief Operating Officer and Co-founder.
 
 
 
 
 
 
 What you&rsquo;ll do
 
 
 
 
 
 <ul>
 <li>
 Act as the strategic finance partner to the CEO, COO, and Board, providing insight into business performance, capital efficiency, and long-term financial planning.
 </li>
 <li>
 Own and evolve FP&amp;A, including forecasting, budgeting, scenario modeling, and financial planning to support growth and decision-making.
 </li>
 <li>
 Lead and oversee accounting operations, working closely with an outsourced accounting firm to ensure accurate, timely reporting and compliance with GAAP.
 </li>
 <li>
 Build scalable financial processes, controls, and systems to support a growing B2B2C fintech business.
 </li>
 <li>
 Prepare and deliver clear, actionable financial reporting for executive leadership and the Board, with a focus on transparency and predictability.
 </li>
 <li>
 Partner cross-functionally with Product, Commercial, Client Success, People, and Legal teams to align financial planning with company priorities.
 </li>
 <li>
 Support go-to-market efforts through pricing analysis, renewals, revenue forecasting, and unit economics.
 </li>
 <li>
 Manage tax, audit readiness, and regulatory compliance in collaboration with external partners.
 </li>
 <li>
 Contribute to capital planning, investor communications, and future fundraising preparation as needed.
 </li>
 <li>
 Identify opportunities to improve efficiency, visibility, and financial rigor as the company scales.
 </li>
 <li>
 Help define the roadmap for building an internal finance team over time, while remaining deeply involved in execution.
 </li>
 </ul>
 
 
 
 
 
 You should bring
 
 
 
 
 
 <ul>
 <li>
 10+ years of progressive finance experience, including senior leadership roles in high-growth SaaS, fintech, or technology-enabled businesses.
 </li>
 <li>
 Experience in the benefits and wellness industry is heavily preferred
 </li>
 <li>
 Proven experience building and operating finance functions in Series A+ or growth-stage startups.
 </li>
 <li>
 Strong background in FP&amp;A, accounting oversight, and financial operations, with the ability to move seamlessly between strategy and execution.
 </li>
 <li>
 Deep understanding of GAAP, audits, internal controls, and compliance requirements.
 </li>
 <li>
 Experience partnering closely with CEOs, COOs, and Boards, with comfort operating under close executive oversight.
 </li>
 <li>
 Demonstrated ability to operate independently and take full ownership in environments with limited structure.
 </li>
 <li>
 Familiarity with global financial operations, including contractors and multi-currency considerations.
 </li>
 <li>
 Hands-on experience with tools such as QuickBooks, Brex, Ramp, Carta, and HubSpot (or similar).
 </li>
 <li>
 Exceptional communication skills, with the ability to translate complex financial concepts into clear, actionable insights.
 </li>
 <li>
 Bachelor&rsquo;s degree in Finance, Accounting, Economics, or a related field required; MBA, CPA, or equivalent credentials are a plus.
 </li>
 </ul>
 
 
 
 
 
 LearnLux is a fit for you if you
 
 
 
 
 
 <ul>
 <li>
 Thrive in fast-moving environments and enjoy building in moments of change. We operate with urgency, and roles, priorities, and approaches evolve as we grow.
 </li>
 <li>
 Like wearing multiple hats and helping define the path forward. At LearnLux, roles evolve as we grow, and employees often help create clarity, structure, and direction where it didn&rsquo;t previously exist.
 </li>
 <li>
 Take initiative and don&rsquo;t wait to be asked. You see problems as opportunities and are comfortable stepping in to move work forward.
 </li>
 <li>
 Are energized by ambiguity and willing to make decisions with imperfect information. We learn quickly by doing, and pace is a competitive advantage for us.
 </li>
 <li>
 Enjoy being hands-on and owning work end to end. While strategic thinking matters, execution, follow-through, and accountability are what drive impact here.
 </li>
 <li>
 Are motivated by high standards and continuous improvement. As we hit new milestones, we intentionally raise the bar on quality, ownership, and outcomes.
 </li>
 <li>
 Value clear, frequent communication and collaboration. As a remote team, staying aligned through proactive communication is core to how we operate.
 </li>
 </ul>
 
 
 
 
 
 Benefits
 
 
 
 
 
 <ul>
 <li>
 Remote-first company structure
 </li>
 <li>
 Medical, dental, and vision
 </li>
 <li>
 401(k)
 </li>
 <li>
 Mental wellbeing (Talkspace)
 </li>
 <li>
 Financial wellbeing (LearnLux)
 </li>
 <li>
 Equity (Full-time employees)
 </li>
 <li>
 Paid vacation and sick leave
 </li>
 <li>
 Paid sabbatical after 5 years of service
 </li>
 <li>
 A supportive, inclusive team culture
 </li>
 <li>
 Opportunities for continuous learning and growth at a fast-growing startup at the cutting edge intersection of financial wellness and technology
 </li>
 </ul>
 
 
 
 
 
 Closing
 
 
 
 
 
 
 LearnLux strives to be an inclusive workplace and values learning from and engaging across different perspectives. Women, people of color, LGBTQIA+ individuals, and members of other minority or marginalized groups are strongly encouraged to apply.
 
 
 LearnLux is proud to be an equal opportunity employer and does not discriminate against candidates on the basis of race, ethnicity, color, national origin, age, religion, sex, gender, sexual orientation, gender identity, marital status, disability, or veteran status.
 
 
 
 
 
 We are committed to fostering an environment that embraces diversity and inclusion and are seeking candidates from a variety of backgrounds, experiences, abilities, and perspectives to join our team. If you are interested in this opportunity but not sure if you fit this role, please apply and include a note to let us know of your interest. We&rsquo;re excited to speak with you about joining our team!
 
 
 
 
</div>

Vice President Finance

Haddad Brands

<div>Description:

Haddad is a privately held family business with over 100 years of experience in the children&rsquo;s apparel &amp; accessories industry. A leader in the industry, Haddad Brands is the exclusive global licensee for the most iconic brands in the world, including Nike, Jordan, Converse, Hurley, Levi&rsquo;s, Polo, Abercrombie and Fitch, Lacoste, and Huggies. Supported by a team of professionals skilled in design, sourcing, production, sales, marketing &amp; distribution of premium quality children&rsquo;s wear, Haddad distributes globally to 100+ countries and maintains sales and sourcing offices in 22 cities globally, including New York, Paris, Hilversum, Shanghai, Egypt, Vietnam, Sri Lanka, and Montreal. 
Overview:
Our executive splits time between projects across New Jersey and New York City and needs an experienced Executive Assistant to bring order to a fast-moving schedule. This is a hands-on role for someone who thrives on structure, catches conflicts before they happen, and keeps the trains running on time.
Key Accountabilities:<ul><li>
Manage and consolidate a complex calendar across multiple locations</li><li>
Send proactive reminders for meetings, deadlines, and commitments</li><li>
Serve as the primary point of contact between the executive and internal/external partners, clients, and vendors</li><li>
Screen and route phone calls, emails, and correspondence</li><li>
Coordinate travel arrangements, accommodations, and detailed itineraries between NJ and NYC sites</li><li>
Schedule and coordinate meetings, including booking conference rooms and job-site visits as needed</li><li>
Prepare, format, and proofread documents, reports, presentations, and correspondence</li><li>
Take and distribute meeting minutes and follow up on action items</li><li>
Maintain organized filing systems for both digital and physical records</li><li>
Handle expense reports, basic bookkeeping, and invoice tracking</li><li>
Plan and coordinate off-sites, team events, and executive-level meetings</li><li>
Anticipate needs and keep the executive one step ahead, not one step behind</li><li>
Maintain strict confidentiality regarding sensitive business and personal matters</li><li>
Handle special projects and other duties as assigned</li></ul>
Requirements:

Required Skills/Abilities/Education:<ul><li>
Minimum 5 years of experience as an Executive Assistant</li><li>
Based in or near Manhattan, NY</li><li>
Highly organized, detail-oriented, and comfortable managing shifting priorities</li><li>
Strong verbal and written communication skills</li><li>
Proficient in Microsoft Office and standard calendar/scheduling tools</li><li>
Experience supporting executives in the construction industry strongly preferred</li><li>
Comfortable working independently and using sound judgment</li></ul>
Consistent in-office presence is vital to the role as it is for all Haddad Brands team members, so that we all have a full appreciation, aesthetically and tactilely, of the qualities that define our brand partners&rsquo; products and set them apart from their competitor</div>

<div>
 
 TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world&rsquo;s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world&rsquo;s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.
 
 
 
 
 
 
 Overview:
 
 
 
 The Executive Assistant will directly support both the Chief Legal Officer, as well as the EVP, Government Affairs for TKO. The person in this role will handle heavy calendar management, coordination, and scheduling as well as expense reports. It will be critical for the person in role to anticipate administrative needs throughout any given day, including the executives busy travel schedules. We&rsquo;re looking for an experienced executive assistant with the ability to support high level and highly confidential work who has a passion for this type of role.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 The ideal candidate is proactive, highly organized, and excels at time management, thriving in a fast-paced environment with changing priorities.
 
 <ul>
 <li>
 Manage two Senior Executives&rsquo; calendars, including scheduling, and confirming meetings and conference calls
 </li>
 <li>
 Arrange comprehensive international travel plans by coordinating all logistics, including booking flights, updating itineraries, making restaurant reservations, and organizing transportation, where needed
 </li>
 <li>
 Coordinate logistics for executive visitors, including booking meeting rooms and handling hospitality needs
 </li>
 <li>
 Handle expense reports, authorizations, and approvals in accordance with company policies and procedures
 </li>
 <li>
 Collaborate with the global team and other executives to take detailed meeting notes, capture action items, and ensure tracking and completion of deliverables with team members, where needed
 </li>
 <li>
 Screen incoming requests and correspondence, through email, phone calls, and additional CRM platforms while prioritizing based on urgency
 </li>
 <li>
 Liaise with internal and external stakeholders, including clients and business associates, at all levels
 </li>
 <li>
 Maintain organized filing system to ensure efficient document management
 </li>
 <li>
 Gather, compile, and analyze information for letters, reports, presentations, and other executive communications
 </li>
 <li>
 Support special projects as needed
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 3+ years of executive assistant experience supporting C-level executives
 </li>
 <li>
 Ability to work under pressure in a dynamic, fast-paced environment
 </li>
 <li>
 Quick learner with the ability to adapt to new tasks, systems, and changing priorities
 </li>
 <li>
 High level of discretion in handling confidential information
 </li>
 <li>
 Strong communication skills, including drafting messages, note-taking, action item tracking, and follow-through
 </li>
 <li>
 This role requires travel and flexibility to adjust to changing plans as needed
 </li>
 <li>
 Strong interpersonal skills and ability to build rapport quickly and collaborate
 </li>
 <li>
 Proven experience in managing multiple tasks and meeting deadlines with accuracy
 </li>
 <li>
 A proactive, customer service-oriented mindset, with a strong sense of teamwork
 </li>
 <li>
 Demonstrated professionalism and strong professional etiquette
 </li>
 <li>
 Ability to adjust to changing priorities and schedules with ease
 </li>
 </ul>
 
 
 
</div>

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