office manager

front desk receptionist

executive assistant & office manager Jobs in New York

executive assistant & office manager

executive assistant office manager Jobs in New York

executive assistant office manager

finance manager

front office manager

Hyatt

<div>
 
 Responsibilities
 
 
 
 As the Assistant Front Office Manager, you&rsquo;ll be the lifeblood of our front office operations, ensuring everything in our bustling hotel runs smoothly. Your days will be filled with interesting challenges, from guiding our team, mastering inter-departmental communications, and ensuring staff accountability to responding swiftly and cheerfully to guest requests or complaints. Your main goal? Guarantee our guests' satisfaction every time.
 
 
 Role Highlights
 
 
 We always ensure absolute guest satisfaction because New Yorkers don't settle for anything less than the best!
 
 
 Keeping guest room inventory on point &mdash; In the city that never sleeps, neither do our guest rooms!
 
 
 Working hand-in-glove with our housekeeping department to keep our hotel as sparkling as Times Square.
 
 
 Resolving guest complaints with the efficiency of a New York minute, turning every challenge into a chance to wow our guests.
 
 
 Steer operations and cash handling through our policies and procedures, ensuring everything is shipped an shape and in line with the Big Apple's reputation for excellence!
 
 
 Playing a pivotal role in ensuring proper staffing levels to meet our customer service goals.
 
 
 
 Qualifications
 
 
 
 What will it take to nail this role? Well, a combination of diverse interaction skills, service-oriented style, and professional presentation. A front-office leadership experience of 1 or more years and familiarity with the hotel/hospitality industry will give you an edge. Proficiency in English, Microsoft Word, and Excel, combined with excellent organizational, interpersonal, and administrative skills, is necessary.
 
 
 Your strengths? High energy, like the city itself. Entrepreneurial spirit, like the Wall Street moguls. Motivational leadership, like a Broadway director, and exceptional customer service skills, like a seasoned New York concierge. And let's not forget effective communication &mdash; as crucial in our hotel as it is in the United Nations HQ down the road!
 
 
 
 Compensation
 
 
 
 We offer a competitive salary for the right candidate annually. What you earn will depend on your experience, education, and other factors. But remember, this isn't just about the paycheck. This is about being part of the thrilling NYC experience right in the heart of the action!
 
 
 So, are you ready to enter the exhilarating world of Hyatt Place Times Square? If New York City is the city of dreams, let's make yours come true. Apply today!
 
 
 This position is at a location where Hyatt is not the employer. The employer of individuals working at this hotel may be a third-party management company that is responsible for all employment benefits and obligations at this location.
</div>

Assistant Front Office Manager

Sonesta International Hotels

<div>
 
 We&rsquo;re Sonesta International Hotels.
 
 
 
 The 8th largest hotel company in the U.S.&mdash;and growing fast.
 
 
 An epic blend of full-service and focused hotels in major cities, Sonesta&rsquo;s uniquely diverse portfolio of owned, managed, and franchised properties makes us everywhere you want to be. Driven by the human side of hospitality, we deliver service with passion, loyalty with purpose, and experiences that truly connect.
 
 
 
 Together We Thrive
 
 &mdash;bringing quality, value, and amazing hospitality to every guest, every stay, across 1000+ properties in eight countries and counting.
 
 
 
 Job Description Summary
 
 
 
 Assist in managing all aspects of front office areas, which may include but not limited to guest registration, bell services, concierge services, business center, telephone services, and guest reservations to ensure guest satisfaction and maximize hotel profitability. Adhere to all brand standards and desk merchandising. Serve as Front Office Manager in his/her absence.
 
 
 
 Job Description
 
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Act independently as MOD, covering morning and evening shifts.
 </li>
 <li>
 Supervise all front office staff including front desk, communications, uniform services and concierge.
 </li>
 <li>
 Offer MOD support to other unsupervised departments as needed.
 </li>
 <li>
 Act as Travel pass champion.
 </li>
 <li>
 Distribute minutes and conduct Manager&rsquo;s Meeting.
 </li>
 <li>
 Oversee VIP arrivals.
 </li>
 <li>
 Perform VIP Escorts.
 </li>
 <li>
 Act as Lobby Ambassador
 </li>
 <li>
 Track and follow up on in-house guest challenges.
 </li>
 <li>
 Resolve guest related issues.
 </li>
 <li>
 Liaison with other departments to ensure guest satisfaction.
 </li>
 <li>
 Assist with post-stay guest follow up.
 </li>
 <li>
 Perform Property rounds.
 </li>
 <li>
 Act as Front Office representative during Pre-Cons.
 </li>
 <li>
 Monitor and coordinate concierge requests.
 </li>
 <li>
 Provide site tours of the hotel.
 </li>
 <li>
 Deliver Passionate &amp; Engaging Service to our Guests.
 
 
 
 </li>
 </ul>
 You will be passionate and truly engaged in taking care of our guests, recognizing individual guests and anticipating their unique needs in order to exceed their expectations.
 
 
 <ul>
 <li>
 You will consistently deliver our GUEST model:
 </li>
 <ul>
 <li>
 Greet or welcome everyone, warmly with a smile.
 </li>
 <li>
 Use eye and ear contact and guest&rsquo;s name.
 </li>
 <li>
 Establish/anticipate needs.
 </li>
 <li>
 Solve and own all requests/complaints.
 </li>
 <li>
 Thank everyone.
 
 
 
 </li>
 </ul>
 </ul>
 Build solid relationship with your Colleagues.
 
 
 <ul>
 <li>
 Treat colleagues with respect and dignity
 </li>
 <li>
 Other duties and responsibilities may be assigned. The employee is expected to work in other areas of the hotel when needed to assist operations to perform job duties not necessarily contained in this job description.
 
 
 
 </li>
 </ul>
 
 Additional Job Information/Anticipated
 
 
 
 
 Pay Range
 
 
 
 Hourly compensation range is $30.00 - $32.00. Base pay offered may vary depending on various factors, including but not limited to job-related knowledge, skills, and specific/overall experience.
 
 
 
 Benefits
 
 
 
 Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:
 
 
 <ul>
 <li>
 Medical, Dental and Vision Insurance
 </li>
 <li>
 Health Savings Account with Company Match
 </li>
 <li>
 401(k) Retirement Plan with Company Match
 </li>
 <li>
 Paid Vacation and Sick Days
 </li>
 <li>
 Sonesta Hotel Discounts
 </li>
 <li>
 Educational Assistance
 </li>
 <li>
 Paid Parental Leave
 </li>
 <li>
 Company Paid Life Insurance
 </li>
 <li>
 Company Paid Short Term and Long Term Disability Insurance
 </li>
 <li>
 Various Employee Perks and Discounts
 </li>
 <li>
 Hospital Indemnity
 </li>
 <li>
 Critical Illness Insurance
 </li>
 <li>
 Accident Insurance
 
 
 
 </li>
 </ul>
 
 Sonesta is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.
 
 
 
 
 Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.
 
 
 
</div>

Assistant Front Desk Manager

Luxury Dentistry NYC

Job Title: Dental Office Manager Company: Luxury Dentistry NYC Location: Upper East Side, Manhattan, NY Job Type: Full-Time, In-Office OnlyOverview: Luxury Dentistry NYC is a premier private dental practice led by renowned cosmetic dentist Dr. Steven Davidowitz. Known for delivering VIP-level patient care and high-end cosmetic results, our practice blends modern dental technology with a luxury experience. We are seeking a polished, experienced, and highly organized Office Manager to lead all non-clinical operations.Team Structure: You will be the sole administrative lead, working closely with Dr. Davidowitz, a full-time dental assistant, and a team of part-time hygienists.Key Responsibilities:<ul><li>Manage all front office operations with professionalism and efficiency</li><li>Schedule and coordinate patient appointments and follow-ups</li><li>Communicate with patients via phone, text, email, contact forms, and AI receptionist systems</li><li>Verify dental insurance for new and returning patients</li><li>Collaborate with a remote billing team member to review and send daily insurance claims</li><li>Present treatment plans to patients and manage financial discussions</li><li>Handle front desk inventory and office supplies</li><li>Assist with in-office marketing and patient experience initiatives when needed</li><li>Act as the primary point of contact for patients, labs, and vendors</li></ul>Requirements:<ul><li>Minimum 5 years of dental office management experience</li><li>Experience in high-end cosmetic or general dentistry is strongly preferred</li><li>Proficient in Dentrix, Dexis, Solutionreach, Gmail, Microsoft Word, and Excel</li><li>Excellent communication, leadership, and multitasking skills</li><li>Professional demeanor and polished presentation</li><li>Comfortable working independently and managing the full front desk</li></ul>What We Offer:<ul><li>Competitive salary (based on experience)</li><li>Opportunity to work in a highly respected, upscale dental practice</li><li>Warm, supportive work environment</li><li>Consistent full-time hours, Monday through Friday</li></ul>How to Apply: Please submit your resume and a brief cover letter explaining why you would be a great fit for Luxury Dentistry NYC.Job Type: Full-timePay: $60,000.00 - $73,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Ability to Commute:<ul><li>New York, NY 10021 (Required)</li></ul>Work Location: In person

Dental Office Manager

Marriott International

<div>Additional Information 
Job Number26047692 
Job CategoryRooms &amp; Guest Services Operations 
LocationW New York - Union Square, 201 Park Ave S, New York, New York, United States, 10003 
ScheduleFull Time 
Located Remotely?N 
Position Type Management 
Pay Range: $71,000 - $88,000 annually 
Bonus Eligible: Y
<div><div>JOB SUMMARY
Assists in managing the execution of all operations in the rooms area departments (e.g.,Front Office, Engineering/Maintenance, Housekeeping) and managing staff. Strives to continually improve guest and employee satisfaction and maximize the financial performance of the department. Monitors compliance with standards and procedures. Leads specific team while assisting with meeting or exceeding property goals.
CANDIDATE PROFILE
Education and Experience
<ul><li>High school diploma or GED; 4 years experience in the guest services, front desk, housekeeping, or related professional area.</li></ul>
OR
<ul><li>2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 2 years experience in the guest services, front desk, housekeeping, or related professional area.</li></ul>
CORE WORK ACTIVITIES
Leading Room Operations Team
<ul><li>Verifies that goals are being translated to the team as they relate to guest tracking and productivity.</li></ul>
<ul><li>Creates and nurtures a property environment that emphasizes motivation, empowerment, teamwork, continuous improvement and a passion for providing service.</li></ul>
<ul><li>Understands employee and guest satisfaction results and developing game plans to attack need areas and expand on the strengths.</li></ul>
<ul><li>Verifies that the team has the capabilities to meet expectations.</li></ul>
<ul><li>Leads by example demonstrating self-confidence, energy and enthusiasm.</li></ul>
<ul><li>Assists employees in understanding guests&rsquo; ever-changing needs and expectations, and exceeding them.</li></ul>
Managing Property Rooms Operations Function(s)
<ul><li>Assists in managing the execution of all operations in the rooms area departments (e.g., Front Office, Engineering/Maintenance, Housekeeping).</li></ul>
<ul><li>Follows property specific second effort and recovery plan.</li></ul>
<ul><li>Publishes all guest satisfaction results in a timely fashion including all guest satisfaction forms, comment cards and guest letters.</li></ul>
<ul><li>Takes proactive approaches when dealing with employee concerns.</li></ul>
<ul><li>Extends professionalism and courtesy to employees at all times.</li></ul>
<ul><li>Communicates/updates all goals and results with employees.</li></ul>
<ul><li>Meets semiannually with staff on a one-to-one basis.</li></ul>
<ul><li>Assists/teaches the team scheduling against guest and hours/occupied room goals.</li></ul>
<ul><li>Performs hourly job functions as needed.</li></ul>
<ul><li>Performs other duties, as assigned, to meet business needs.</li></ul>
Managing and Monitoring Activities that Affect the Guest Experience
<ul><li>Understands the brand's service culture.</li></ul>
<ul><li>Provides excellent customer service by being readily available/approachable for all guests.</li></ul>
<ul><li>Strives to continually improve guest and employee satisfaction.</li></ul>
<ul><li>Takes proactive approaches when dealing with guest concerns.</li></ul>
<ul><li>Extends professionalism and courtesy to guests at all times.</li></ul>
<ul><li>Responds timely to customer service department request.</li></ul>
<ul><li>Verifies that all team members meet or exceed all hospitality requirements.</li></ul>
Managing Profitability
<ul><li>Assists in performing required annual Quality audit with General Manager (GM) &amp; Regional Director (RD).</li></ul>
<ul><li>Verifies that a viable key control program is in place.</li></ul>
<ul><li>Reviews financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement.</li></ul>
<ul><li>Strives to maximize the financial performance of the department.</li></ul>
Conducting Human Resources Activities
<ul><li>Interviews and assists in making hiring decisions.</li></ul>
<ul><li>Receives hiring recommendations from team supervisors.</li></ul>
<ul><li>Verifies that orientations for new team members are thorough and completed in a timely fashion.</li></ul>
<ul><li>Solicits employee feedback, utilizes an &ldquo;open door&rdquo; policy, and reviews employee satisfaction results to identify and address employee problems or concerns.</li></ul>
<ul><li>Verifies property policies are administered fairly and consistently, disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process, where applicable.</li></ul>
<ul><li>Celebrates successes and publicly recognizes the contributions of team members.</li></ul> 
</div><div>
</div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
W Hotels&rsquo; mission is to Ignite Curiosity, Expand Worlds. We are a place to experience life. We&rsquo;re here to open doors and open minds. We are constantly inspired by new faces and new experiences. A tuned-in, up-for-anything spirit is at our core and has made us renowned for reinventing the norms of luxury around the globe. Whatever/Whenever is our culture and service philosophy that brings our guests&rsquo; passions to life. If you are original, innovative, and always looking towards the future of what&rsquo;s possible, welcome to W Hotels. In joining W Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div>

Rooms Operations Manager

Five Guys

<div><div>Front of the House Manager 
</div><div>Front of the House Manager are responsible for leading all FOH members in running a warm, welcoming, efficient and profitable operation, managing day-to-day operations and longer-term projects, maintaining high standards and conditions, and fostering a positive environment for guests and staff. Reports to: Food and Beverage Operations Manager 
 
RESPONSIBILITIES: 
 
Store Goals
</div><ul><li>Ensure excellent overall store performance</li>
<li>Manage profit &amp; loss, by following cash control/security procedures, maintaining inventory, managing labor, scheduling, reviewing financial reports, and taking appropriate actions</li>
<li>Maintain an &quot;A&quot; health inspection rating at all times</li>
<li>Keeping Fair workweek premiums to a minimum</li>
<li>Maintain satisfactory Secret Shopper and Steritech averages</li>
</ul><div>Customer Service</div><ul>
<li>Maintain excellent customer service</li>
<li>Take customer orders, maintain fast, accurate service, and positive guest relations</li>
<li>Answer customers' questions and provide information of store's policies and relevant procedures about the preparation or cooking process</li>
<li>Resolve guest complaints or concems</li>
</ul><div>Leadership</div><ul>
<li>Effectively train, supervise, and mentors all bar staff members</li>
<li>Hold employees accountable to Company standards using corrective action process</li>
<li>Conduct performance appraisals</li>
<li>Celebrate employee successes</li>
<li>Lead by example, showing rather than telling</li>
<li>Delegate fairly and appropriately</li>
<li>Encourage employees to develop their skills and/or grow with the Company</li>
</ul><div>Teamwork &amp; Communication</div><ul>
<li>Work as a team member to support other employees in their duties</li>
<li>Follow the lead and direction of your GM/DM</li>
<li>Communicate challenges and successes</li>
<li>Be respectful of all guests, employees, vendors, and supervisors</li>
</ul><div>Accountability</div><ul>
<li>Take ownership over tasks that are assigned to you</li>
<li>Hold self to the highest standard of performance</li>
<li>Be knowledgeable of and hold yourself to all Company standards</li>
<li>Be knowledgeable and hold yourself to the FGNY House Rules and theEmployee Handbook</li>
</ul><div>Station Mastery</div><ul>
<li>Prepare and serve alcoholic and non-alcoholic beverages in accordance with standard recipes</li>
<li>Follow responsible alcohol service guidelines</li>
<li>Check identification of all customers who appear under 30 to verify they are of legal drinking age prior to serving them</li>
<li>Maintain expert knowledge of all bar offerings</li>
<li>Take orders from guests and input into POS, ensuring 100% accuracy</li>
<li>Handle guests' special dietary needs, allergies, or special requests with utmost sensitivity following Company service standards</li>
</ul><div>Other Responsibilities</div><ul>
<li>Attend mandatory meetings including staff meetings, leadership meetings, etc.</li>
<li>Perform opening and closing duties to Company standards</li>
<li>Perform other duties as assigned by your supervisor</li>
</ul><div>
 
ESSENTIAL FUNCTIONS 
Reasonable accommodation will be considered and implemented in accordance with ADA requirements.
</div><ul><li>18+ years of age</li>
<li>Ability to walk, stand, bend, kneel, reach, and lift 50+ pounds for the duration of your shift (up to 10 hours with scheduled breaks)</li>
<li>Function in a fast-paced and noisy environment</li>
<li>Tolerance to temperature fluctuations</li>
<li>Work with hazardous substances such as hot oil</li>
<li>Read, write, speak, and understand basic English</li>
<li>Communicate clearly</li>
<li>Lead a team effectively</li>
<li>Use a basic computer system (ex. cash register)</li>
<li>Finger dexterity</li>
<li>Close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.</li>
<li>Available to work nights, weekends and holidays, and variable schedule, per the needs of the business</li>
<li>Maintain general knowledge of FGNY: locations, transportation, management team, etc.</li>
<li>Adhere to Company's policies and procedures, as well as City, State, and Federal laws and mandates</li>
</ul><div>
 
EQUAL EMPLOYMENT OPPORTUNITY &amp; REASONABLE ACCOMMODATION STATEMENT 
FGNY is proud to be an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, or any other basis prohibited by federal, state, or local laws. Additionally, consistent with the Americans with Disabilities Act (ADA), Swingers is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.</div> 
-<div> 
An artificial intelligence tool that may be considered an Automated Employment Decision Tool (AEDT) is employed in the assessment of applicants for the positions being recruited for in order to gauge the following pertinent qualifications or traits:</div><ul>
<li>The candidate&rsquo;s ability to perform the tasks in the available job role.</li>
<li>The candidate's self-rated skill proficiency.</li>
<li>The candidate&rsquo;s fit for this job posting.</li>
</ul><div>The use of AI technology is used to converse with candidates, screen based on the position&rsquo;s criteria, and schedule interviews. The candidate may request an alternative selection process or accommodation if desired.</div></div>

Front of the House Manager

HNTB Corporation

<div>What We're Looking For
The time is right to join HNTB! We are currently seeking an Office Finance Manager in our New York, NY office. The New York office of HNTB Corporation was named among the 100 Best Places to Work in New York City, according to Crain&rsquo;s New York Business.
Strong Finance Team Leader that is success and results oriented.
Finance Team Leader for HNTB&rsquo;s largest office located in New York City with an annual operating budget that exceeds $180+ million gross revenue, comprised of five separate project portfolios and multiple P&amp;Ls. Fiduciary responsibility for the integrity of office financial data. Oversees all project finance staff, work, and processes. Develops and works through others to deliver results around the following areas:
<ul><li>People. Provides oversight for the hiring, supervision, management, and retention of Finance Team members. Accountable for all aspects of Career Planning &amp; Development process, including goal setting, coaching, and performance evaluation. Leads in a decisive and empathetic/caring manner.</li>
<li>Development &amp; Succession. Leads and provides opportunities for on-going mentoring and training to support 4for4 Delivery. Identifies and implements targeted &ldquo;stretch assignments&rdquo; for long term career growth for team members. Ensures every role &amp; process has a clear succession plan to aid in upward career mobility.</li>
<li>Strategic Focus. Works through others and ensures Finance Team has culture of delegation and accountability. Leads by setting this example. Balances workload and staffing between each portfolio team &amp; across staff with the same job responsibilities. Ensures appropriate staff levels and adapts Finance Team organization to meet changing needs of a growing office and dynamic market. Will not have direct project financial management responsibilities.</li>
<li>Results Focus. Drives regular daily/monthly/weekly cadence for Finance Team. Works with Office Management to identify and resolve items that affect operational performance. Understands that 4for4 Delivery is a team sport. Takes accountability for items within Finance control and drives results by working collaboratively with and ensuring appropriate focus by others outside the Finance Team.</li>
<li>Continuous Improvement. Advocates for improvements necessary for the Finance Team to function more efficiently &amp; reducing non-value added time. Leads initiatives with other internal financial stakeholders (billing, audit, etc.) for betterment of the office and HNTB. Implements processes, assesses performance, and adapts based on results and lessons learned.</li>
<li>Success Orientation. Ensures Finance Team is proactive, collaborative, and focused on accurate representation of job-end project performance. Understands the importance of monthly/yearly operational metrics but has courage to escalate potential risks timely.</li>
<li>Finance Engagement in end-to-end Project Lifecycle. Champions early assignment and engagement of Finance Team resources throughout the project lifecycle. Working with Sales and Delivery, ensures engagement in work planning and before proposals are submitted. Ensures strong financial support of cost analysis, invoicing, forecasting, and revenue recognition while projects are in flight. Focuses on project closeout, retainage, and data cleanup.</li>
<li>Pursuit Tracking &amp; Project Profitability. Champions gross margin performance analysis, before the preliminary go/no go decision-making stage. Working with Sales, manages process to track pursuit costs against planned expenditure / operating budget. Makes recommendations for maximizing profitability for both projects &amp; office.</li>
<li>Budgeting and Forecasting. Leads / manages annual office operating budgets &amp; forecast process for NYO design and on-location offices that are maintained by Portfolio Finance Managers. Works with Sales, Delivery, Operations, and Department Managers to develop key budget inputs. Maintains year-end forecast of projected performance and risk assessment. Develops financial models used in developing Strategic Plan.</li>
<li>Variance and Risk Tracking. Analyzes office financial performance and variances. Responsible for coordinating reporting of performance variances to sales, revenue, earnings, contribution, profitability, and cash. Makes concrete recommendations based on analysis, and works with the Office Management Team to prioritize corrective actions as required to meet goals.</li>
<li>Education &amp; Onboarding. Educates and works proactively with office leadership, project managers, and project finance staff around financial principles. Assists where required in onboarding new hires to HNTB&rsquo;s Sophisticated Approaches as they relate to financial requirements.</li>
<li>Data accuracy. Responsible for accuracy of NYO system data &ndash; including project financials, revenue, cash, and labor forecasts. Works with Sales, Operations, Delivery, Department Management, and Project Managers to ensure system-generated backlog and revenue forecasts are accurate and can be relied upon for strategic planning and operational budgeting at any time.</li>
<li>Customer Focus. Ensures the Finance provides excellent support across each department and 4for4 project support. Regularly checks in with project managers and department managers. Delivers on-time to corporate deadlines for month-end close, reporting, and budgeting/forecasting. Drives improved staff billability by increasing value provided to project teams.</li>
<li>Early Warning System. Keeps Office, Division, and Corporate leadership informed on issues and corrective actions that impact profitability and cash flow. Ensures reporting activities are used to drive value in identifying areas to focus for improved operational performance &amp; leadership follow-up.</li>
<li>Fiduciary and Compliance. Evaluates and ensures compliance of contractual business obligations in the areas of Contracting, Cash Management, Subcontract management, Change management, Cost Management and Financial controls. Fiduciary responsibility for New York Operation.</li>
</ul>What You&rsquo;ll Do:
<ul><li>Partners with office leadership in the preparation of strategic planning and operating budget (and quarterly updates) and plays an active role in the evaluation and implementation of strategic initiatives. Monitors monthly results, conducts financial analysis, and provides recommendations for improved performance.</li>
<li>As a member of the OMT, responsible for initiating or supporting solutions, profitability enhancements and process improvements to meet the office goals. Coordinates reporting of performance variances to contribution, earnings, and cash.</li>
<li>Organizes and leads a highly effective project finance team with the resources, skills, and abilities to best serve the office&rsquo;s needs. Recruits, hires, onboards, develops, and retains staff. Responsible for all aspects of Career Planning and Development process consisting of, goal setting, coaching, performance evaluation, and compensation review.</li>
<li>Leads office month-end reporting and revenue recognition activities that adhere to the revenue recognition policy. Responsible for maintaining the integrity of the financial data that results in accurate reporting and projecting of our financial results through quality assurance and cost control methods. Consults with office leadership, project managers, delivery, and project finance team to provide an accurate representation of the earnings on our projects by maintaining current and accurate project backlog, reserve reviews, reporting, and revenue projections.</li>
<li>Provides financial management guidance to the pursuit, project management, and finance teams to ensure appropriate setup and delivery of contractual business obligations in the areas of contracting, cash management, subcontract management, change management, cost management, and financial controls.</li>
<li>Engages in the pursuit process to advantageously position HNTB for successful project delivery. Utilizes knowledge of contract terms to influence favorable proposals that will optimize the project&rsquo;s cash and profitability outcomes. Provides analysis, strategic planning, and supporting resources to execute HNTB's Sophisticated Approach to Cash during the discovery and planning phases, including strategies for assessing and optimizing client profitability performance.</li>
<li>Participates in the office's contract review and negotiations process in accordance with firm processes and policies. Drives successful contract outcomes and contributes to contracting strategies that improve profitability. Champions gross margin performance analysis, and payment and compensation term reviews to make recommendations that maximize our cash performance.</li>
<li>Champions office cash management goals, ensuring effective cash collections and timely resolution of delinquent billings. Offers financial forecasting, modeling, and analysis to guide office and project teams in adhering to standardized business processes for financial discipline throughout the client/project lifecycle. Acts as an office liaison with the cash management organization to achieve collaborative and positive results.</li>
<li>Collaborates with office leadership in achieving budgeted overhead expenses. Analyzes budgeted adherence of non-labor overhead and advises office management on new strategies or initiatives to manage overhead expenses and maintain sound business practices more effectively.</li>
<li>Performs other duties as assigned.</li>
</ul>What You&rsquo;ll Need:
<ul><li>Bachelor&rsquo;s degree and 10 years of financial, project accounting/analysis, or related experience</li>
<li>2 years of people management experience</li>
<li>8 or more direct and indirect line finance reports, Administration positions are excluded</li>
<li>In lieu of education, 14 years of relevant experience and 2 years of people management experience</li>
</ul>Knowledge Skills and Abilities:
<ul><li>Proven ability to delegate and remain strategically focused while ensuring an assigned team follows through on all required day-to-day responsibilities</li>
<li>Proven team building capabilities, that demonstrates a sincere interest in others&rsquo; careers</li>
<li>Proven results orientation with desire and ability to coach and mentor staff</li>
<li>Proven ability to enhance business processes to deliver improved efficiency and results</li>
<li>Proven ability to identify and resolve issues in a cross-functional fast-paced environment</li>
<li>Proven analytical skills using Microsoft Excel</li>
<li>Knowledge of Project Controls/Project Management Processes</li>
<li>Effective communication skills, written and verbal</li>
<li>Proficient understanding of financial operating metrics and concepts</li>
<li>Understands how to develop, manage and maintain an annual operating budget</li>
<li>Ability to effectively solve problems independently</li>
</ul>Additional Information
Click here for benefits information: HNTB Total Rewards
Click here to learn more about Equal Opportunity Employer/Disability/Veteran
Visa sponsorship is not available for this position.
\#DG #FinanceAccounting #LI-DG1
.
Locations:
Newark, NJ, New York, NY, White Plains, NY (Westchester Hudson Valley)
.
The approximate pay range for New York is $150,500.15 - $300,511.68. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual&rsquo;s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.
.
The approximate pay range for New Jersey is $165,550.16 - $288,491.20. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual&rsquo;s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.
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The approximate nation wide pay range for this position is $150,500.15 - $300,511.68. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual&rsquo;s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.
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NOTICE TO THIRD-PARTY AGENCIES:
HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.
Job Type: Regular
Full/Part Time: Full time
Job Category: Finance Group
ReqID: R-29465</div>

Office Finance Manager

Xcede

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 Leading Privately Held Financial Services Firm - Office &amp; Reception Manager &ndash; NYC
 
 
 
 
 
 We are seeking a highly polished &amp; organized Office &amp; Reception Manager to oversee day-to-day office operations and front desk management for a Leading Privately Held Financial Services Firm in their New York location.
 
 
 
 
 
 You would be supporting their Professional Services and Capital Solutions groups across two floors, ensuring a client-ready office environment, seamless visitor experience, and strong operational execution. You would lead office remodeling projects, furniture procurement, and vendor management to maintain a premium workplace experience.
 
 
 
 
 
 Overview:
 
 
 &bull; Manage front desk operations including visitor experience, guest registration, mail/package handling, and phone/email routing.
 
 
 &bull; Own daily facilities operations across two floors, maintaining a professional, clean, and fully functional office environment.
 
 
 &bull; Serve as primary liaison with building management and coordinate service requests, repairs, and maintenance.
 
 
 &bull; Oversee conference room readiness, meeting setup, catering coordination, and hospitality support for client-facing meetings.
 
 
 &bull; Manage office vendors (cleaning, pantry, catering, maintenance, security, supplies) and monitor service quality.
 
 
 &bull; Lead office remodeling, refresh, and improvement projects including planning, vendor sourcing, project coordination &amp; execution.
 
 
 &bull; Manage office furniture purchasing, including vendor selection, ordering, delivery coordination, and workspace setup.
 
 
 &bull; Support space planning, seating assignments, office moves, onboarding desk setup, and badge/access coordination.
 
 
 &bull; Partner with Finance/AP to manage invoices, purchase requests, and budget tracking for facilities and office operations.
 
 
 
 
 
 It is an established organization which is experiencing significant growth which offer competitive benefits &amp; growth potential.
 
 
 
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Office Manager

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