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Nutrafol

<div>
 Keep Growing with Nutrafol
 
 
 We&rsquo;re a growing company. Everything we do, we do to help people grow into the best version of themselves. As the pioneers of hair wellness, we create clinically tested products for hair growth and provide support for people at every step of their hair journey.
 
 
 Our multi-factorial approach targets key root causes of hair thinning using a patented blend of standardized vitamins, minerals and natural ingredients -- and is recommended by over 7,500 physicians and hair professionals for trusted, reliable results. We never settle, and are continuously challenging existing treatments and methodologies to advance the frontier of hair science. As we help our customers grow, we grow too -- by embracing individuality and differences, leading by example, and empowering ourselves and others with our passion for wellness and innovation.
 
 
 Keep growing. It&rsquo;s our mantra. Our commitment to helping anybody and everybody committed to realizing their own potential to grow.
 
 
 
 About You
 
 
 
 Nutrafol is seeking a detail-oriented multi-tasking Executive Assistant/Office Manager to join our team. This individual will provide high-level administrative support to the Executive team, as well as manage the general administration of our New York City office - this will be a hybrid role with a minimum of 3 in-office days per week. (*Our office is located in the Flatiron District and is easily accessible via public transit.)
 
 
 This position is an outstanding opportunity for a highly motivated executive assistant to assume a pivotal role in the evolution of a fast-growing, highly respected organization. The Executive Assistant and Office Manager will be responsible for providing comprehensive support to the CEO and the Executive team, while managing Nutrafol&rsquo;s day to day office operations. Our team of 7 executives are mostly remote with moderate travel, and our office is about 7,000 square feet.
 
 
 This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
 
 
 
 Responsibilities
 
 
 
 
 Executive Support: 80%
 
 
 
 <ul>
 <li>
 Provide administrative support to our CEO and our executive team (7)
 </li>
 <li>
 Manage executive calendars by scheduling calls, travel, meetings, and coordinate all related arrangements
 </li>
 <li>
 Handle coordination and management of executive travel, group logistics, meetings and interviews
 </li>
 <li>
 Prepare and coordinate executive correspondence and mailings
 </li>
 <li>
 Use G-Suite and MS Word, PowerPoint, and Excel skills to develop documents, presentations, and reports
 </li>
 <li>
 Review and process all executives&rsquo; expense reports for payment in Expensify
 </li>
 <li>
 Supply administrative and meeting support as requested by the executive team
 
 
 </li>
 </ul>
 
 Office Management: 20%
 
 
 
 <ul>
 <li>
 Manage all office mail: sorting, opening and distributing, scanning, filing, etc. in coordination with the People Team
 </li>
 <li>
 Manage ordering of all office supplies, kitchen snacks, and any miscellaneous orders
 </li>
 <li>
 Design, manage, communicate and oversee implementation of office operations, policies, and procedures
 </li>
 <li>
 Evolve and improve the operational efficiency of systems and processes impacting office operations in partnership with the People Team
 </li>
 <li>
 Maintain responsibility for general office upkeep and &ldquo;look and feel.&rdquo; This includes keeping kitchen and supply areas stocked, clean and functional, and office equipment
 </li>
 <li>
 Liaise with all building staff and external contractors; including planning, coordinating, and managing onsite requirements
 </li>
 <li>
 Interface effectively with building and facilities, coordinate office maintenance, and drive issues to resolution
 </li>
 <li>
 Provide event support and planning, including retreats, meetings, and staff events. This includes logistical research and planning and day-of support
 </li>
 <li>
 Develop and maintain virtual files and organizational systems as needed or requested
 </li>
 <li>
 Schedule conference rooms, resolving conference room scheduling and technology issues for team
 </li>
 <li>
 Assist with office needs, acquiring new and disposing of old furnishings, and upkeep as needed or requested. Assist with onsite storage maintenance and upkeep. Work with vendors to direct completion of requests and maintenance needs
 </li>
 <li>
 Participate as needed in special projects and events
 </li>
 <li>
 Perform other duties as assigned
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Ability to be in the office at a minimum of three (3) days per week
 </li>
 <li>
 Successful experience working with executive-level staff; outstanding organizational and administrative skills
 </li>
 <li>
 5+ years&rsquo; experience as an office administrator, operations manager, or executive assistant
 </li>
 <li>
 Advanced-level skillset with G-Suite, Slack, and MS Word, PowerPoint, Excel, Zoom, and Adobe
 </li>
 <li>
 Able to distinguish between urgent and non-urgent issues and multi-task on a continuing and consistent basis
 </li>
 <li>
 Detail-oriented with the ability to prioritize and organize tasks
 </li>
 <li>
 Judgment to treat confidential information appropriately and maintain a high level of trust
 </li>
 <li>
 Ability to thrive in a fast-paced, constantly changing environment (high growth company experience preferred) and must have corporate working background
 
 
 </li>
 </ul>
 Nutrafol takes into consideration a wide range of factors in final compensation decisions, including but not limited to: skill sets, experience and training, licensure and certifications, qualifications and education, and other business and organizational needs. The listed range is applicable only to the annual base salary and does not include additional perks, benefits, or applicable bonus eligibility comprising the total compensation package.
 
 
 
 Salary Range
 
 
 
 $120,000 - $135,000 USD
 
 
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Fully remote work experience
 </li>
 <li>
 Comprehensive medical, dental, and vision package, including FSA program
 </li>
 <li>
 401K with employer match
 </li>
 <li>
 Quarterly Bonus Program
 </li>
 <li>
 Flexible PTO
 </li>
 <li>
 Two company-wide wellness breaks every day
 </li>
 <li>
 Free lunch on us every Tuesday and Thursday via Seamless/Grubhub
 </li>
 <li>
 Monthly wellness stipend
 </li>
 <li>
 Monthly internet stipend
 </li>
 <li>
 Monthly cell phone stipend
 </li>
 <li>
 Annual learning &amp; development stipend
 </li>
 <li>
 Free meditation app membership (Headspace)
 </li>
 <li>
 Free Nutrafol subscription
 </li>
 <li>
 Pet insurance discounts and benefits
 
 
 </li>
 </ul>
 
 California residents may review our CCPA notice here.
 
</div>

Executive Assistant / Office Manager (Hybrid)

Fox Corporation

<div>
 
 
 OVERVIEW OF THE COMPANY
 
 
 Fox Corporation Under the FOX banner, we produce and distribute content through some of the world&rsquo;s leading and most valued brands, including: FOX News Media, FOX Sports, FOX Entertainment, FOX Television Stations and Tubi Media Group. We empower a diverse range of creators to imagine and develop culturally significant content, while building an organization that thrives on creative ideas, operational expertise and strategic thinking.
 
 
 JOB DESCRIPTION
 
 
 
 
 FOX&rsquo;s Corporate Office is seeking an Administrative Assistant to provide day-to-day support across facilities, vendor management, and departmental projects. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 a Snapshot Of Your Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support to multiple executives, including calendar management and travel arrangements
 </li>
 <li>
 Register visitors and vendors into building systems
 </li>
 <li>
 Submit and track facilities work orders; liaise with building management
 </li>
 <li>
 Coordinate guest office and conference room reservations
 </li>
 <li>
 Organize colleague schedules for in-person and Zoom meetings
 </li>
 <li>
 Submit ID badge access requests through the Security ID office
 </li>
 <li>
 Maintain departmental files in Box
 </li>
 <li>
 Liaise with vendors (cleaners, painters, electricians, plumbers) for project updates
 </li>
 <li>
 Assist with new vendor onboarding and submit invoices for payment
 </li>
 <li>
 Finalize monthly Conference Center usage back-billing with Finance
 </li>
 <li>
 Distribute weekly food and beverage outlet menus, process weekly Fitness Center reports
 </li>
 <li>
 Support departmental projects and events
 </li>
 <li>
 Manage Seamless account and process monthly invoices
 </li>
 <li>
 Track ongoing projects, ensuring follow-up on outstanding needs
 
 
 </li>
 </ul>
 
 What You Will Need
 
 
 
 <ul>
 <li>
 2+ years of administrative or office support experience
 </li>
 <li>
 Strong organizational skills and ability to prioritize
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Proficiency with Microsoft Office Suite, Box, Zoom, and similar tools
 </li>
 <li>
 Detail-oriented, proactive, and comfortable handling multiple project
 
 
 </li>
 </ul>
 
 NICE TO HAVE BUT NOT A DEALBREAKER
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 Experience coordinating with vendors, facilities, or building management
 
 
 </li>
 </ul>
 
 We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.
 
 
 
 Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $23.50-31.25 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.
</div>

Administrative Assistant

Marathon Asset Management

<div>
 Marathon Asset Management is a leading global asset manager specializing in public and private credit with ~$23 billion in assets under management. Marathon is recognized as a distinguished leader with 27+ years of exceptional performance and partnership. Marathon&rsquo;s integrated global credit platform is driven by our specialized, highly experienced, and disciplined teams across Private Credit: Direct Lending, Asset Based Lending and Opportunistic Credit and Public Credit: High Yield, Leveraged Loans &amp; CLOs, Emerging Markets, and Structured Credit. Marathon&rsquo;s mission is to build lasting partnerships with an unwavering commitment to delivering best-in-class performance, service, and reliability on behalf of our clients.
 
 
 The Administrative Assistant will provide high-level, proactive support to a team of senior leaders, helping to ensure seamless day-to-day operations in a fast-paced, team-oriented environment. This role requires strong judgment, attention to detail, and the ability to anticipate needs, manage competing priorities, and represent the team with professionalism.
 
 
 The position is based in-office five days per week.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage complex calendars for multiple senior leaders, including prioritizing requests and resolving scheduling conflicts.
 </li>
 <li>
 Coordinate internal and external meetings, ensuring all logistics are handled seamlessly (scheduling, materials, technology, catering, and follow-ups).
 </li>
 <li>
 Arrange and manage domestic and international travel, including detailed itineraries, real-time changes, and related documentation.
 </li>
 <li>
 Prepare, submit, and track expense reports (via Concur), ensuring accuracy and timely processing.
 </li>
 <li>
 Provide reception desk coverage, serving as backup to receptionist, including greeting visitors, answering phones, and managing inquiries.
 </li>
 <li>
 Collaborate with the administrative team to ensure smooth coordination and consistent day-to-day office operations.
 </li>
 <li>
 Assist with preparing and maintaining conference rooms, binding marketing materials, and coordinating facilities and maintenance requests.
 </li>
 <li>
 Serve as a key point of contact for internal and external stakeholders, maintaining a high level of professionalism and responsiveness.
 </li>
 <li>
 Support senior leadership, as well as firmwide operations, by assisting with a range of ad hoc projects and general administrative needs.
 </li>
 <li>
 Maintain confidentiality and exercise sound judgment when handling sensitive information.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 5+ years of experience in administrative or executive support roles, with a strong track record of managing the needs of multiple senior stakeholders.
 </li>
 <li>
 Exceptional attention to detail and follow-through.
 </li>
 <li>
 Proven ability to work collaboratively in a team-oriented environment, demonstrating a proactive, adaptable and solution-oriented approach.
 </li>
 <li>
 Excellent interpersonal skills, with the ability to build strong relationships and interact effectively with stakeholders at all levels.
 </li>
 <li>
 Strong organizational and time management skills, with demonstrated success prioritizing competing priorities and meeting tight deadlines.
 </li>
 <li>
 Highly effective written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Concur or similar expense management platforms preferred.
 </li>
 <li>
 Comfortable thriving in a fast-paced, in-office environment with shifting priorities.
 
 
 </li>
 </ul>
 The average salary for this role $100,000 &ndash; $110,000 in base pay and is exclusive of any bonuses or benefits. The base pay offered will be determined based on your experience, location, skills, training, certifications and education, and in addition we will also consider internal equity and market data. We do not anticipate that candidates hired will begin at the top of the range however, from time to time, it may occur on a case-by-case basis.
 
 
 No agencies please.
 
 
 Equal Opportunity Employer M/F/D/V
</div>

Coty

<div>
 
 
 ASSISTANT MANAGER, INFLUENCER MARKETING/PR
 
 
 
 
 LUXURY MARKETING &ndash; NEW YORK, NEW YORK
 
 
 
 
 
 
 
 COTY is looking for smart leaders who are fast and passionate.
 
 
 
 The Assistant Manager, Influencer Marketing/PR role at Coty offers exposure to luxury brands and impact shaping US press and influencer work.
 
 
 
 
 
 
 Responsibilities
 
 
 
 As our Assistant Manager, you will report to our Senior Manager of Influencer Marketing/Public Relations and support the team in the development and execution of US press and influencer strategies for a portfolio of fragrance brands (BOSS and Gucci Fragrances) to maximize social content, press coverage and positive consumer engagement. The Assistant Manager will help shape and execute 360&deg; programs that maximize brand awareness, consideration, and demand&mdash;spanning paid and earned influencer initiatives, press outreach and event execution. Additionally, they will support the team in budget management, external agency management, as well as the creation of strategic activation evaluations and recaps.
 
 
 
 
 
 The Assistant Manager, PR &amp; Influencer Marketing, should excel at managing multiple priorities, staying highly organized with strong communication skills, and approaching work proactively with a positive, collaborative mindset. The ideal candidate is an avid social media consumer, who is in tune with digital trends and the influencers and competitive brands setting those trends. The position calls for a team-player and consummate professional with a positive attitude who will represent the department and brands in a positive light and serve as department ambassador both internally and externally, communicating effectively on behalf of the team/brands.
 
 
 
 
 
 
 Your main focus:
 
 
 
 Influencer Management &amp; Execution:
 
 <ul>
 <li>
 Assist in the creation, management and execution of US influencer paid campaigns and unpaid activations to secure extensive social coverage and awareness across a variety of social platforms in the US market
 </li>
 <li>
 Maintain an understanding of the overall influencer landscape and functionality related to each social media platform; research and stay up-to-date on top tier influencer brand partnerships and monitor competitive partnerships regularly; share updates to Leadership as requested
 </li>
 <li>
 Assist in management of external agencies on the execution of influencer initiatives, developing content briefings and contract negotiations to ensure strategic and executional excellence
 </li>
 <li>
 Support planning and execution of local and global events, tastemaker partnerships, sponsorships, and in‑market activations
 </li>
 <li>
 Oversee purchase order process for timely payments of agencies, influencer partners and contracted vendors
 </li>
 </ul>
 
 
 
 
 Press Management &amp; Execution:
 
 <ul>
 <li>
 Assist in developing the US editorial strategy to help secure earned features, product placements, and brand storytelling moments
 </li>
 <li>
 Originate and execute pitches relating to brand news, innovations, trends and seasonal angles to key beauty editors and writers
 </li>
 <li>
 Manage creation and distribution of press materials, including press releases, fact sheets, media alerts, and Q&amp;A documents
 </li>
 <li>
 Manage day‑to‑day press requests, including sample sends, image requests, product information, and expert commentary
 </li>
 <li>
 Develop and maintain strong editorial relationships to support ongoing earned press coverage
 </li>
 </ul>
 
 
 
 
 PR &amp; Influencer Reporting, Analysis &amp; Recommendations:
 
 <ul>
 <li>
 Oversee all PR and influencer reporting, including press coverage tracking, influencer performance monitoring, and recap development across platforms such as Traackr, DMR, and supplemental tools
 </li>
 <li>
 Analyze press and influencer activations to identify key insights, trends, and optimization opportunities that inform broader brand strategies
 </li>
 <li>
 Maintain and update trackers for pending requests, coverage status, influencer deliverables, and content performance to ensure real‑time visibility across programs
 </li>
 <li>
 Support the development of strategic recommendations that strengthen earned media impact, refine influencer partnerships, and enhance 360&deg; campaign performance
 </li>
 </ul>
 
 
 
 
 Business Processes &amp; Operations:
 
 <ul>
 <li>
 Assist in managing detailed brand budgets across influencer, press, and event programs
 </li>
 <li>
 Oversee purchase orders, timely processing of invoices, and payments for agencies, influencer partners, and vendors
 </li>
 <li>
 Manage forecasts and product orders using SAP/Ariba and coordinate with local IM and cross‑functional teams
 </li>
 <li>
 Manage product closet inventory with accuracy, organization, and allocation strategy
 </li>
 <li>
 Ensure smooth operational flow between teams by maintaining organized documentation and efficient internal processes
 </li>
 </ul>
 
 
 
 
 Team Support &amp; Communication:
 
 <ul>
 <li>
 Act as a liaison with Global Influencer Marketing, US/Global Marketing, Digital, Media, E‑Comm, and agency partners to support 360&deg; communications
 </li>
 <li>
 Collaborate across the PR/IM team on cross‑portfolio initiatives, including desksides, award submissions, and press moments
 </li>
 <li>
 Communicate clearly and professionally on behalf of the department and uphold Coty&rsquo;s luxury brand standards
 </li>
 </ul>
 
 
 
 
 
 Working for Coty means
 
 
 
 The team consists of an Assistant Manager working closely together with Senior Managers, Directors and Coordinators across Luxury US Influencer Marketing &amp; PR, as well as several departments such as Marketing, Global IM/PR, Mailroom and Product Development. The environment is fast-paced, supportive, and highly cross-functional, with a strong culture of teamwork, problem-solving, and shared wins.
 
 
 
 
 
 
 
 Qualifications
 
 
 
 We&rsquo;d love to see candidates who have:
 
 
 
 
 
 
 Essential:
 
 
 <ul>
 <li>
 4-year Undergraduate Degree in Communications or Related Field
 </li>
 <li>
 3+ years of Public Relations, Influencer Marketing, Event Planning and/or related experience
 </li>
 <li>
 Experience in event management and execution
 </li>
 <li>
 Experience managing influencer campaigns
 </li>
 <li>
 Interest in the Beauty, Public Relations and Influencer Marketing industries
 </li>
 <li>
 Understanding of paid social, usage rights, and creator partnerships
 </li>
 <li>
 Strong organizational, administrative and written/verbal communication skills with high attention to detail
 </li>
 <li>
 Proven experience partnering effectively with cross-functional teams
 </li>
 <li>
 Shows initiative, integrity, dependability and a positive, proactive attitude
 </li>
 <li>
 Comfortable managing multiple tasks in a fast-paced environment with a proactive, solution-oriented mindset while demonstrating adaptability, strong problem-solving skills, and resourcefulness; special skills required:
 </li>
 <li>
 Strategic - Planning, adaptation, administration, facilitation, creativity, problem analysis, understanding timelines, cultural awareness, business intelligence, inspiration, collaboration, industry knowledge, detail oriented, organized
 </li>
 <li>
 Business - monitoring, product knowledge, account administration, automated office systems, multi-tasking, follow-through, analytical, quantitative, organizational, detail-oriented, time management
 </li>
 <li>
 Creativity and Innovation - Creativity, savvy, originality, brand understanding
 </li>
 <li>
 Leadership and Personal - Motivating others, initiative, communication, engaged, integrity, dependability, flexibility, agility, tenacity, passion, resourceful, proactive, positive
 </li>
 </ul>
 
 
 
 
 
 Our Benefits
 
 
 
 As our Assistant Manager, this is unique role with a genuine opportunity to make an impact. You&rsquo;ll get to work in a diverse environment with a team of professionals who are passionate about the work they do and know how to have some fun along the way.
 
 
 Coty&rsquo;s global omni-working policy provides the option to work up to 50% of your month remotely. We believe that a more flexible philosophy of remote working will give everyone the freedom to choose what works for their individual circumstances and empower them to always perform at their best.
 
 
 
 
 <ul>
 <li>
 Base Salary Range: $80,000-$90,000
 </li>
 <li>
 Comprehensive health, dental, and vision benefits.
 </li>
 <li>
 Generous PTO and holiday schedule.
 </li>
 <li>
 Employee discounts across Coty&rsquo;s luxury portfolio.
 </li>
 </ul>
 
 
 
 
 
 About Coty
 
 
 
 Coty is one of the world&rsquo;s largest beauty companies with an iconic portfolio of brands across fragrance, color cosmetics, skincare, and body care. At Coty, we celebrate the entire human kaleidoscope and cultivate a culture of fearless kindness.
 
 
 Our people make us who we are. They are the brightest minds bringing the boldest ideas to life every day. If you&rsquo;re the kind of person who refuses to settle, if you want to think bigger, learn faster and go further than you ever thought possible &ndash; we&rsquo;d love to hear from you.
 
 
 Coty is deeply committed to creating a more open, inclusive, and diverse workplace where all employees can be their authentic self. Join us in making over the world of beauty!
 
 
 
 
 
 
 EQUAL EMPLOYMENT OPPORTUNITIES
 
 
 
 We offer equal employment opportunity to qualified individuals without regard to race, religion, color, national origin, age, gender, disability, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected by law. Coty complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact cotyjobsUS@cotyinc.com. We strongly believe that cultivating a diverse workplace gives a company strength. The combination of unique skills, abilities, experiences and backgrounds creates an environment that produces extraordinary results. EOE Minorities/Females/Protected Veterans/Disabled.
 
 
 English - Please click on this link to review the Notification of Equal Opportunity Rights poster
 
 
 Espa&ntilde;ol - Por favor, haga un clic en el enlace para revisar el poster de la Ley de los Derechos de Igualdad de Empeo
 
</div>

Junior Influencer Marketing Manager

Atlantic Group

<div>
 
 
 
 Prestigious International Bank Seeks an Office Manager/Executive Assistant
 
 
 
 
 
 
 
 *Support the Managing Director/Head of Bank
 
 
 
 
 
 *Administrative Support- Calendars, Scheduling, etc.
 
 
 
 
 
 *Prepare Agendas, Meeting Materials &amp; Presentations
 
 
 
 
 
 *Expense Reports
 
 
 
 
 
 *Office Management
 
 
 
 
 
 *Manage Employee Social Events/Oversee Event Planning- Including Major Global Events &amp; Conferences
 
 
 
 
 
 *Travel Arrangements
 
 
 
 
 
 *Oversee Relationships with Third Party Vendors
 
 
 
 
 
 *Assists with Managing Relationship with Building
 
 
 
 
 
 *Oversees Office Supplies, Lunches, Inventory, etc.
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 *3-7 Years of Office Management/Executive Assistant Experience
 
 
 
 
 
 *Ideal Candidates will be Coming out of Financial Services
 
 
 
 
 
 *Strong Communication Skills
 
 
 
 
 
 
 Base Salary 100k-120k + Bonus &amp; Excellent Benefits &amp; Full Comprehensive Package. Great Culture, Hours &amp; Quality of Life. Hybrid Schedule.
 
 
 
 
 
 
 ID#49082
 
</div>

Office Manager/Executive Assistant- International Bank

TMJ Sleep Airway Orthodontics/ Ponte Vedra Orthodontics

Assistant Office Manager &ndash; Specialty Dental/Orthodontic Practice (NYC)Our growing multi-location specialty practice is seeking an organized, motivated, and patient-focused Assistant Office Manager to join our team in New York City. This position is ideal for someone who thrives in a fast-paced environment, enjoys leading teams, and is passionate about delivering an exceptional patient experience.Responsibilities Include:<ul><li>Assist with daily office operations and workflow management</li><li>Support scheduling, patient communication, and front office coordination</li><li>Help oversee team performance, accountability, and office systems</li><li>Manage insurance coordination, financial arrangements, and administrative processes</li><li>Assist with training, onboarding, and supporting team members</li><li>Ensure an outstanding patient experience from first contact through treatment completion</li><li>Work collaboratively with doctors and leadership to support practice growth</li></ul>Qualifications:<ul><li>Prior dental, orthodontic, or healthcare management experience</li><li>Strong leadership and communication skills</li><li>Excellent organizational and multitasking abilities</li><li>Experience with scheduling software and office systems preferred</li><li>Ability to remain calm, professional, and solution-focused in a busy environment</li><li>Strong attention to detail and follow-through</li></ul>What We Offer:<ul><li>Competitive compensation based on experience</li><li>Growth opportunities within an expanding specialty practice</li><li>Supportive and collaborative team environment</li><li>Paid time off and benefits package available</li></ul>We are looking for someone who is dependable, energetic, and excited to grow with our team. If you enjoy leadership, organization, and creating exceptional experiences for patients and coworkers alike, we would love to meet you.Pay: $26.58 - $32.01 per hourBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Work Location: In person

Assistant Manager

Convent of the Sacred Heart

Convent of the Sacred Heart is New York City's oldest independent school for girls. As an independent, Catholic school, educating students in Pre-K through 12, we are part of an international network of 160 schools. We are committed to a set of principles shared by all Sacred Heart Schools. Known as the "Goals and Criteria," these principles articulate the core components of a Sacred Heart education and charge our community with a unified educational mission.
 
At the heart of our philosophy is the belief that each child possesses unique gifts. Our job is to unearth those gifts, nurture them, and empower each child of the Sacred Heart to share those gifts with the global community. Convent of the Sacred Heart is committed to building a community that is anti-racist, anti-bias, fair, inclusive, and welcoming to everyone and seeks candidates who connect to our Mission and Goals.
 
College Counseling Administrative Assistant
 Full-Time
 Beginning August 19, 2026
 
Position: College Counseling Administrative Assistant
 Reports to: Director of College Counseling
 FLSA: Non-Exempt, full-time
 Salary Range: $67,000-$72,000 annually, commensurate with education and experience
 Work Schedule: Monday - Friday: 7:45 am - 4:00 pm
 Vacation: 8 weeks total vacation - 6 weeks summer; 2 weeks during the academic year
 
The College Counseling Administrative Assistant will join a collaborative office in a fast-paced and supportive environment that consists of a full-time Director, a full-time Associate Director, and a full-time Administrative Assistant. The student population for grades 9-12 is approximately 250 girls, 100% of whom are college-bound. The College Counseling Office liaises with all constituents in the school as well as many professionals outside of the school, and the Administrative Assistant not only supports the office in all aspects of the work but also may be the school’s first point of contact with students, families, and other academic institutions.
 
Responsibilities
 
<ul>
<li>Schedule meetings for students and families with college counselors</li>
<li>Coordinate visits with college representatives coming to Convent of the Sacred Heart and serve as the point of contact</li>
<li>Process and submit all school application materials</li>
<li>Work with students in college counseling classes and give direct instruction about aspects of the college application process</li>
<li>Conduct mock interviews with students</li>
<li>Coordinate PSAT and AP testing administration</li>
<li>Plan College Counseling Office programs, which includes reserving space, preparing materials, and ordering supplies</li>
<li>Maintain office and student records in SCOIR and College Kickstart</li>
<li>Update office materials on an annual basis</li>
<li>Help prepare annual report to the Board of Trustees</li>
<li>Other duties as assigned by the Director of College Counseling and Head of the Upper School</li>
</ul>
Requirements
 
<ul>
<li>Bachelor’s degree</li>
<li>Superb interpersonal, communication, organizational, public speaking, writing, editing, and proofreading skills</li>
<li>Must be highly organized, efficient, and detail-oriented</li>
<li>Proficiency with Microsoft Office and Google Suite required; familiarity with SCOIR and College Kickstart strongly preferred</li>
<li>Technologically savvy and comfortable</li>
<li>Fluency in English</li>
<li>Knowledge of, appreciation for, and demonstrated commitment to anti-racist and anti-bias education</li>
<li>Willingness to acquire new skills</li>
</ul>
To be considered for the College Counseling Administrative Assistant position, please submit a cover letter, resume, and list of three references (references will not be contacted without the candidate’s permission).
 
It is the policy of Sacred Heart to provide equal employment opportunity to all employees and applicants. This means that all employees and applicants will be treated on an equal basis without regard to race, religion, color, creed, gender, gender identity or expression, transgender status, national and ethnic origin, ancestry, disability, age, military or veteran status, marital and partnership status, citizenship status, caregiver status, sex (including pregnancy), sexual orientation, sexual and reproductive health decisions, height or weight, predisposing genetic characteristics, criminal history, actual or perceived domestic violence victim status, or any other characteristic protected by applicable state, federal or local law (collectively referred to herein as “Protected Classifications”).
 
In addition to the Protected Classifications set forth in this EEO Policy, the School also prohibits any form of discrimination or harassment based on being a certified medical marijuana patient, pre-employment marijuana testing, unemployment status, sexual and reproductive health decisions, salary history, arrest or conviction, or domestic violence victim status in accordance with state law.
 
This policy applies to all terms, conditions and privileges of employment, including but not limited to: hiring, training, faculty development, transfers, promotion, compensation, benefits, educational assistance, employee facilities, termination, and retirement.

College Counseling Administrative Assistant

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Executive Assistant / Office Manager (Hybrid)

Administrative Assistant

Administrative Assistant

Junior Influencer Marketing Manager

Office Manager/Executive Assistant- International Bank

Assistant Manager

College Counseling Administrative Assistant