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assistant facilities manager

<div>JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you&rsquo;ve got deep experience in commercial real estate, skilled trades or technology, or you&rsquo;re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
What this job involves:
As an Assistant Facilities Manager at JLL, you will help the FM team to oversee several client buildings managed by JLL while reporting to the Facilities Manager and working as part of the overall Facilities Team to manage a range of soft services and provide necessary support to ensure efficient and effective running of the site. You will manage the team providing first line soft services to the site(s) including reception, mail operations, meeting &amp; events, cleaning, waste &amp; recycling, vending &amp; food services while monitoring and maintaining office equipment and supplies and managing regular contact and meetings with relevant vendors to report on issues, recommendations and cost estimates. This role involves conducting weekly walk-rounds with vendor cleaning manager ensuring cleaning quality standards are maintained while managing Trouble Ticket (Remedy) requests and interfacing with internal customers to action queries promptly in line with service level agreements. You will manage daily health &amp; safety issues while maintaining regular scheduled meetings and records of fire and safety teams/fire drills/safety equipment/training and providing travel/visitors' support by interfacing with locally approved hotels and assisting Client global travel &amp; hotel managers in information gathering and communicating up to date information to staff, directly contributing to JLL's mission of delivering exceptional facilities management excellence through comprehensive soft services coordination, client support, and operational oversight that ensures seamless building operations, client satisfaction, and strategic facility optimization across diverse commercial real estate environments.
What your day-to-day will look like:<ul><li>
Manage team providing first line soft services including reception, mail operations, meeting &amp; events, cleaning, waste &amp; recycling, vending &amp; food services for comprehensive site operations</li><li>
Monitor and maintain office equipment and supplies while managing regular contact and meetings with relevant vendors to report on issues, recommendations and cost estimates</li><li>
Conduct weekly walk-rounds with vendor cleaning manager ensuring cleaning quality standards are maintained while managing Trouble Ticket requests and customer interface</li><li>
Manage daily health &amp; safety issues while maintaining regular scheduled meetings and records of fire and safety teams/fire drills/safety equipment/training for compliance</li><li>
Provide travel/visitors' support by interfacing with locally approved hotels while assisting Client global travel &amp; hotel managers in information gathering and communication</li><li>
Assist in organizing internal and external Client events while managing quality of conferencing facilities and food and kitchen facilities with housekeeper direction</li><li>
Raise purchase orders while managing Wiki pages and other communication channels for comprehensive site coordination and administrative support.</li></ul>
Required Qualifications:<ul><li>
High School Diploma or equivalent OR successful completion of 4+ year degree with two years+ proven work experience as assistant facilities manager or coordinator</li><li>
Experience in commercial real estate management industry as third-party provider, corporate, or consultant with experience using Computerized Maintenance Management System (CMMS)</li><li>
Excellent customer, computer, managerial, verbal and written communication skills with ability to multi-task and effectively organize responsibilities for portfolio goals</li><li>
Understanding of basic technical aspects of property including mechanical and electrical systems with computer proficiency experience with Microsoft Office Suite</li><li>
Ability to work independently with little supervision and effectively deal with stressful situations while being self-motivated, confident, energetic, and flexible</li><li>
Goal-oriented ability to focus on meeting all performance targets while adapting to rapidly changing situations for comprehensive facilities management effectiveness.</li></ul>
Preferred Qualifications:<ul><li>
Military service or higher education in related field such as business, hospitality, facility/property management for enhanced operational understanding and leadership capabilities</li><li>
Corrigo CMMS exposure for enhanced maintenance management system understanding and operational effectiveness across diverse facility environments</li><li>
Experience with internal and external Client events organization while understanding conferencing facilities management and food and kitchen facilities coordination</li><li>
Knowledge of Wiki pages and other communication channels management while understanding purchase order processes for comprehensive administrative coordination</li><li>
Understanding of Building Operations Engineer/Facilities Manager responsibilities while providing deputise/cover capabilities when appropriate for operational continuity</li><li>
Experience with travel/visitors' support coordination while interfacing with locally approved hotels and assisting global travel &amp; hotel managers for comprehensive guest services</li><li>
Knowledge of health &amp; safety issues management while maintaining scheduled meetings and records of fire and safety teams for comprehensive compliance and risk management.</li></ul>
Location: On-site
At JLL, we are collectively shaping a brighter way &mdash; for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams.
JLL is an Equal Opportunity Employer committed to diversity and inclusion.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
71,900.00 &ndash; 104,300.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site &ndash;New York, NY
Job Tags:
GREF
If this job description resonates with you, we encourage you to apply, even if you don&rsquo;t meet all the requirements. We&rsquo;re interested in getting to know you and what you bring to the table! 
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:<ul><li>
401(k) plan with matching company contributions</li><li>
Comprehensive Medical, Dental &amp; Vision Care</li><li>
Paid parental leave at 100% of salary</li><li>
Paid Time Off and Company Holidays</li><li>
Early access to earned wages through Daily Pay</li></ul>
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL&rsquo;s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (&ldquo;JLL&rdquo;) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process &ndash; including the online application and/or overall selection process &ndash; you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page &gt; I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.</div>

Assistant Facilities Manager

AFLALO

<div>
 
 
 Personal &amp; Family Assistant
 
 
 
 New York, NY | Full-Time | Flexible Hours | Domestic &amp; International Travel Required
 
 
 
 
 
 
 About the Role
 
 We are seeking an exceptional, warm, and deeply organized Personal &amp; Family Assistant to support the Founder &amp; CEO and her family in all aspects of their personal life.
 
 
 This is a high-trust, hands-on role centered around home, family, and the details that make daily life run beautifully. You will coordinate the children's schedules, manage homes, plan and book family travel, handle personal errands, and take care of everything that keeps the household running smoothly, with discretion, warmth, and real ownership.
 
 
 The ideal candidate is someone who thrives on creating order and ease for others, loves being around children, finds genuine satisfaction in anticipating needs before they arise, and is passionate about creating enriching, meaningful experiences for kids.
 
 
 
 
 
 
 What You'll Do
 
 
 
 
 Personal Calendar &amp; Scheduling
 
 
 <ul>
 <li>
 Manage personal calendar, appointments, family commitments, and day-to-day scheduling
 </li>
 <li>
 Anticipate conflicts and resolve them proactively
 </li>
 <li>
 Keep the household running on schedule across all moving parts
 </li>
 </ul>
 
 
 
 
 
 Children's Schedule &amp; Family Support
 
 
 <ul>
 <li>
 Manage the full daily and weekly schedules for two daughters
 </li>
 <li>
 Handle school pickups, drop-offs, and after-school activity logistics
 </li>
 <li>
 Maintain a detailed, up-to-date calendar for school events, playdates, activities, and appointments
 </li>
 <li>
 Be a warm, trusted presence for the children, someone they feel safe and happy around
 </li>
 <li>
 Plan and facilitate enriching afterschool activities that support the children's growth, creativity, and joy
 </li>
 <li>
 Coordinate with school administrators, teachers, coaches, and activity instructors
 </li>
 </ul>
 
 
 
 
 
 Home Management (New York &amp; Los Angeles)
 
 
 <ul>
 <li>
 Serve as the primary point of contact for homes
 </li>
 <li>
 Oversee household vendors, contractors, cleaners, maintenance teams, and service providers in coordination with the Facilities Manager
 </li>
 <li>
 Ensure homes are always stocked, organized, and running smoothly
 </li>
 <li>
 Oversee household purchasing and manage vendor relationships
 </li>
 <li>
 Coordinate deliveries, repairs, and special household projects
 </li>
 </ul>
 
 
 
 
 
 Family Travel
 
 
 <ul>
 <li>
 Plan and book all family travel: flights, hotels, ground transportation, itineraries, and activities
 </li>
 <li>
 Travel domestically and internationally with the family as needed, including extended stays in Los Angeles during the summer months
 </li>
 <li>
 Handle all on-the-ground logistics and troubleshoot issues in real time
 </li>
 </ul>
 
 
 
 
 
 Errands &amp; Daily Life
 
 
 <ul>
 <li>
 Run personal errands
 </li>
 <li>
 Research and purchase items thoughtfully and efficiently
 </li>
 <li>
 Coordinate personal appointments
 </li>
 </ul>
 
 
 
 
 
 Events &amp; Family Celebrations
 
 
 <ul>
 <li>
 Plan and execute family gatherings, personal events, and holidays
 </li>
 <li>
 Source vendors, manage RSVPs, coordinate logistics, and ensure flawless execution
 </li>
 </ul>
 
 
 
 
 
 Who You Are
 
 
 <ul>
 <li>
 3+ years of experience as a personal assistant, family assistant, nanny-PA, or in household management
 </li>
 <li>
 Genuinely warm with children, with a natural, nurturing, and patient presence with kids
 </li>
 <li>
 Obsessively organized and proactive, catching things before they become problems
 </li>
 <li>
 Calm, positive, and steady under pressure, bringing good energy into a home
 </li>
 <li>
 Tech-savvy: fluent with calendaring tools, Google Suite, travel platforms, and communication apps
 </li>
 <li>
 Highly adaptable, thriving when plans change and pivoting gracefully without missing a beat
 </li>
 <li>
 Deeply discreet, understanding the trust this role requires and taking it seriously
 </li>
 <li>
 Able and willing to spend extended periods of time in Los Angeles, particularly during summer
 </li>
 <li>
 Valid U.S. Driver's License and valid Passport required
 </li>
 </ul>
 
 
</div>

Personal & Family Assistant

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 40</li>
<li>Standard Work Schedule: Core business hours Monday-Friday, schedules vary</li>
<li>Salary Range: 65,300.00 -69,010.00</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The FPO Ambulatory Facilities Administrative Assistant coordinates all the day-to-day administrative support for the Ambulatory Facilities Operations Office. In addition, the administrative assistant manages assigned projects/initiatives and, as a member of the facilities support team, ensures that service level agreements are met and facilities issues are addressed promptly and timely.

Responsibilities

Essential Duties
<ul><li>Coordinate meetings, appointments, and conferences for Assistant Director and staff as needed.</li>
<li>Work closely with CU Departments, NYPH Facilities, and Environmental services to ensure the professional upkeep of ColumbiaDoctors spaces and make sure all issues/requests are processed in a timely manner.</li>
<li>Attend meetings and assist with the determination of project requirements.</li>
<li>Coordinate and lead walkthroughs with departments and vendors as needed.</li>
<li>Coordinate internal resources and third-party vendors for projects.</li>
<li>Coordinate the processing of purchase orders and project contracts.</li>
<li>Work closely with Purchasing and ARC team to verify that all project documents are processed accurately and in a timely manner.</li>
<li>Communicate relevant project information to requesting departments, vendors, and the NYPH facility team as needed.</li>
<li>Coordinate NYPH painting requests for all ColumbiaDoctors departments from inception to completion.</li>
<li>Maintain ongoing logs of all NYPH painting requests.</li>
<li>Coordinate painting, flooring, window treatment/cleaning requests for all ColumbiaDoctors Departments</li>
<li>Process invoices and purchase orders.</li>
<li>Assist in coordinate all necessary paperwork for year-end financial reconciliation/closing.</li>
<li>Perform miscellaneous administrative duties as assigned</li>
</ul>
Project Management
<ul>
<li>Participates and/or supports assigned projects and initiatives. Executes tasks and coordinates services including scheduling and supervision of tasks. Utilizes tools and reporting mechanisms to track progress and ensure timely communication of issues and status. Conducts research and gap analysis as needed. Provides administrative support for projects as needed.</li>
<li>Assist in the financial closure of all refurbishment and non-refurbishment projects.</li>
</ul>
People
<ul>
<li>Assists Supervisor on recruiting and human resource management activities as needed including vendor and other outsourced staff-related activities. Under the direction of the Supervisor, helps to monitor those service level agreement (as related to staffing and performance) are adhered to.</li>
<li>Promotes staff professionalism and performance modeling behavior, team accountability, and demonstrating best practices/techniques.</li>
<li>Establishes a culture of coaching and mentoring to facilitate continuous professional development and maintain an efficient patient-centered environment ensuring accountability, quality patient care, and patient satisfaction.</li>
</ul>
Other
<ul>
<li>Keep current on all organizational, practice, and patient privacy policies (e.g. infection control, HIPAA), goals, initiatives, and required trainings.</li>
<li>Maintain a safe and secure work environment by following all OSHA, EH&amp;S, and public safety policies and guidelines.</li>
<li>Successfully complete all required university, hospital, and department trainings.</li>
<li>Must be available to work nights and weekends</li>
</ul>
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Minimum Qualifications
<ul>
<li>Bachelor's Degree</li>
<li>An equivalent combination of education and experience may be considered.</li>
<li>The candidate must be well organized and be able to manage a demanding workload in an accurate and timely manner.</li>
<li>Proficiency in problem assessment, resolution, and collaborative problem-solving in interdisciplinary settings.</li>
<li>Ability to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with staff, providers, and organizational stakeholders.</li>
<li>Ability to work independently, follow through, and handle multiple tasks simultaneously.</li>
<li>Ability to work collaboratively with a culturally diverse staff and patient/family population, demonstrating tact and sensitivity in stressful situations.</li>
<li>Proficiency in Microsoft Office (Word &amp; Excel) or similar software is required, and an ability and willingness to learn new systems and programs.</li>
<li>Must be a motivated individual with a positive mindset and exceptional work ethic.</li>
<li>Must successfully complete systems training requirements</li>
</ul>
Competencies
Patient Facing Competencies
Minimum Proficiency Level
Accountability &amp; Self-Management
Level 3 - Intermediate
Adaptability to Change &amp; Learning Agility
Level 2 - Basic
Communication
Level 2 - Basic
Customer Service &amp; Patient Centered
Level 3 - Intermediate
Emotional Intelligence
Level 2 - Basic
Problem Solving &amp; Decision Making
Level 3 - Intermediate
Productivity &amp; Time Management
Level 3 - Intermediate
Teamwork &amp; Collaboration
Level 2 - Basic
Quality, Patient &amp; Workplace Safety
Level 2 - Basic
Leadership Competencies
Minimum Proficiency Level
Performance Management
Level 1 -Introductory
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Ambulatory Facilities Operations Administrative Assistant

B Capital

<div>
 
 
 Title:
 
 Executive Assistant/Office Manager
 
 
 
 Location:
 
 New York City, NY
 
 
 
 POSITION SUMMARY
 
 
 
 
 B Capital is seeking an experienced Executive Assistant to provide primary support to a small group of Partners on the Investment team, while also overseeing key office manager responsibilities in our NYC office. The individual will manage day-to-day schedules and priorities, ensuring Partners are well supported and prepared, and will provide office management and administrative support to the broader team. The role will also work closely with colleagues across B Capital&rsquo;s global offices, collaborating with other Executive Assistants and team members on daily tasks and longer-term initiatives. This is an in-office role four days per week, with an emphasis on responsiveness, clear communication, and strong attention to detail.&nbsp;
 
 
 &nbsp;
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 Administrative Support
 
 <ul>
 <li>
 Manage ever-changing, complex calendars with a clear understanding of business priorities, offering alternatives and considerations as needed to maximize the team&rsquo;s time and efficiency.
 </li>
 <li>
 Schedule, coordinate, and oversee a wide variety of internal and external meetings, both on-site and off-site.
 </li>
 <li>
 Organize complex domestic and international travel arrangements, anticipating and coordinating end-to-end travel and logistical needs.
 </li>
 <li>
 Organize and prepare materials in advance of meetings and maintain files and record-keeping systems, including confidential information.
 </li>
 <li>
 Prepare and submit expenses for Partners in accordance with company guidelines.
 </li>
 <li>
 Support business objectives under guidance by building relationships with clients and clients&rsquo; assistants to coordinate schedules and facilitate information flow.
 </li>
 <li>
 Assist with occasional personal requests, including reminders and paperwork, as well as select external board and leadership commitments.
 </li>
 <li>
 Maintain a high bar for responsiveness, proactively providing updates and over-communicating when helpful to ensure alignment and avoid surprises.
 </li>
 <li>
 Use sound judgment to prioritize requests, resolve issues independently when appropriate, and seek guidance on more complex or sensitive matters.
 </li>
 </ul>
 
 Office Manager&nbsp;
 
 
 Operations &amp; Workplace Experience
 
 <ul>
 <li>
 Serve as the primary liaison with onsite&nbsp;workplace services, facilities, security, and IT to ensure seamless day-to-day operations within our shared office environment.
 </li>
 <li>
 Manage mail, deliveries, guest registration, and conference room coordination to deliver a polished, investor-ready experience.
 </li>
 <li>
 Troubleshoot basic AV and technology issues and escalate efficiently when needed.
 </li>
 </ul>
 
 Hybrid &amp; In-Office Coordination
 
 <ul>
 <li>
 Support a flexible hybrid model; in-office presence will align with business needs (for example, investor meetings, client visits, visiting partners, team collaboration days).
 </li>
 <li>
 Coordinate space usage, meeting logistics, and hospitality for partner, portfolio, and investor engagements.
 </li>
 <li>
 Be on-site&nbsp;for key external meetings and firm events to ensure smooth execution.
 </li>
 </ul>
 
 Culture &amp; Community
 
 <ul>
 <li>
 Plan and execute happy hours, team gatherings, and off-sites that strengthen firm culture.
 </li>
 </ul>
 
 Flexibility &amp; Firm Support
 
 <ul>
 <li>
 Approach a wide range of in-office and cross-team requests with a hands-on, solution-oriented mindset, ensuring all needs, regardless of size or scope, are managed promptly and efficiently to support smooth operations and a positive workplace experience.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 QUALIFICATIONS &amp; SKILLS
 
 
 <ul>
 <li>
 8+ years of experience working in a fast-paced environment supporting senior executives.
 </li>
 <li>
 Exceptional written and verbal communication skills, with a polished, professional presence when interacting with senior executives, investors, and external partners.
 </li>
 <li>
 Strong organizational and multitasking skills, with consistent follow-through and attention to detail in a fast-paced setting.
 </li>
 <li>
 Calm, flexible, and adaptable approach, with the ability to pivot quickly as priorities shift.
 </li>
 <li>
 Prior experience working as an Executive Assistant in finance, venture capital, private equity, or a law firm is required.
 </li>
 <li>
 Proven ability to operate in a hybrid work environment, using collaboration tools (for example, Zoom, Slack, Teams) to coordinate across in-office and remote teams.
 </li>
 <li>
 Strong knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint), the Google suite of products, and online expense processing systems such as Concur.
 </li>
 <li>
 BS or BA degree in a relevant discipline.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 ABOUT B CAPITAL
 
 
 
 B Capital invests globally in extraordinary founders and businesses shaping the future through technology. With approximately $10 billion in assets under management and dedicated stage-based funds, the firm focuses on seed to early- and late-stage venture growth investments, primarily in the technology, healthcare, and resilience tech sectors. Founded in 2015, B Capital has an integrated, global team across nine locations in the U.S. and Asia. The firm&rsquo;s value-add platform, together with the consulting expertise of its strategic partner, The Boston Consulting Group, provides entrepreneurs with the tools and resources to scale quickly and efficiently, expand into new markets and build market-leading businesses. For more information, click here.
 
 
 
 B CAPITAL GROUP CORE VALUES:
 
 
 <ul>
 <li>
 
 
 Generosity:
 
 
 We&rsquo;re collaborative and always willing to share our time and knowledge.
 </li>
 <li>
 
 
 Resilience:
 
 
 We&rsquo;re persistent and determined to succeed, persevering through challenges and seeing change as an opportunity.
 </li>
 <li>
 
 
 Open-mindedness:
 
 
 We&rsquo;re curious and welcoming. Our global perspective and commitment to diversity, equity, and inclusion make our culture stronger and more innovative.
 </li>
 <li>
 
 
 Will:
 
 
 We believe in the companies we&rsquo;ve invested in and we&rsquo;ll do everything in our power to help them change the world for the better.
 </li>
 <li>
 
 
 Teamwork:
 
 
 We value our relationships above all. We work hard to build trust and respect with founders, investors, partners and colleagues.
 </li>
 <li>
 
 
 Humility:
 
 
 We add value by going beyond for founders and LPs. We strive to let our work speak for itself.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 B Capital Global US LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state or local law.
 
 
 
 
 The salary range is $110,000 to $140,000 and will be commensurate with relevant experience.
 
 
 
 
 
 The salary range applies to California candidates only. The actual salary may be subject to change.&nbsp;
 
 
 
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 
 &nbsp;
 
</div>

Executive Assistant/Office Manager

State of New Hampshire

<div>
 
 State of New Hampshire Job Posting
 
 
 
 
 Department of Health and Human Services
 
 
 
 Facilities Maintenance &amp; Office Services
 
 
 Concord, NH
 
 
 
 MAINTENANCE MECHANIC
 
 
 
 #45069
 
 
 
 The starting pay range for this position is $17.81/hour - $23.39/hour
 
 
 
 <ul>
 <li>
 See total compensation information at the bottom of announcement.
 
 </li>
 </ul>
 The State of New Hampshire, Department of Health and Human Services, Facilities Maintenance &amp; Office Services has a full-time vacancy for Maintenance Mechanic.
 
 
 
 Summary:
 
 
 
 To provide skilled and general maintenance, repair work, and facilities support to the Facilities Maintenance and Office Services Unit by supporting the various office requests of approximately 35 DHHS managed facilities statewide. This position reports to the Assistant Administrator, Facilities Maintenance and Office Services.
 
 
 
 YOUR EXPERIENCE COUNTS:
 
 Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.
 
 
 
 MINIMUM QUALIFICATIONS:
 
 
 
 
 Education/Experience:
 
 Equivalent combination of 2 years of education and experience after completion of high school.
 
 
 
 License/Certification
 
 : Valid driver&rsquo;s license
 
 
 
 Other Requirements:
 
 
 
 <ul>
 <li>
 The ability to lift up to 50 pounds.
 </li>
 <li>
 Must be able to use basic hand and power tools
 
 </li>
 </ul>
 
 Trainee Option
 
 : Not applicable
 
 
 
 PREFERRED QUALIFICATIONS:
 
 
 
 <ul>
 <li>
 Completion of an apprenticeship in one of the skilled trades or experience in general maintenance and repair work associated with one or more of the following areas: carpentry, electricity, painting, plumbing, masonry, sheet metal work, welding, auto repair or related trade experience is required.
 </li>
 <li>
 Preference given to applicants with experience in all facets of furniture installation, refurbishment and reconfiguration.
 
 </li>
 </ul>
 
 AFTER-HIRE REQUIREMENTS:
 
 
 
 Must successfully complete a Defensive Driving course as approved by the New Hampshire Safety Council within the first six (6) months of employment.
 
 
 
 CAREER ADVANCEMENT OPPORTUNITIES:
 
 
 
 In-Band Advancement Available: ☐ Yes ☒ No
 
 
 Criteria: None
 
 
 Broad Group Level Advancement Available: ☐ Yes ☒ No
 
 
 Criteria: None
 
 
 
 DISCLAIMERS:
 
 
 
 The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.
 
 
 When applicable, the work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.
 
 
 
 Responsibilities:
 
 
 
 Participates in projects at the request of the Assistant Administrator or Director, including partial or full facility relocations.
 
 
 Provides labor and skill necessary for all facets of furniture and office equipment installation, refurbishment, and reconfiguration. Including, office moves and reconfigurations, furniture disassembly, removal of excess systems and furnishings, relocate and install existing furnishings to a new location.
 
 
 Performs technical skilled work in carpentry, electronics or painting as required.
 
 
 Operates, maintains and performs repairs to various equipment such as power and hand tools, to ensure safe and efficient equipment operation.
 
 
 Installation of shelving units, bulletin or white boards, file cabinets, or other related fixtures or equipment.
 
 
 Collaborates with appropriate Unit staff to support the regulations and policies relative to building and ADA code compliance of the Department&rsquo;s leased facilities. Participates in ADA assessments and participates in ADA improvements with the lessor of district and itinerant office facilities, to include general maintenance to correct code deficiencies (e.g. accessible parking sign installation or adjustments). Provides ad-hoc periodic inspections of the leased facilities per request to ensure compliance with ADA codes.
 
 
 Coordinates with the Safety &amp; Wellness Specialist for the workstation modifications for approved ADA accommodations, to include the installation of height adjustable tables, and furniture alterations.
 
 
 Maintains warehouse storage by ensuring warehouse inventory and supplies are neat and organized. Receives, stores, distributes, and delivers furniture and equipment to the DHHS managed facilities through the utilization and management of existing warehouse inventory.
 
 
 Gathers and reports changes in the DHHS Warehouse inventory, including the relocation, disposal and items sent to White Farm as surplus by providing ad-hoc reporting of existing inventory per request.
 
 
 Coordinates with the Asset and Inventory Administrator for the disposal of furniture and office equipment for the proper recording of items being sent to surplus state property to relieve the Department&rsquo;s inventory.
 
 
 Provides back-up services to the Logistics team as needed, including quarterly District Office deliveries, collection of shredding, distribution of paper products or office deliveries requests and distributing box moves.
 
 
 
 
 For further information please contact Jeffrey Haley, Administrator II,
 
 
 
 
 Jeffrey.A.Haley@DHHS.NH.GOV
 
 
 
 
 , 603-271-9501.
 
 
 
 
 <ul>
 <li>
 TOTAL COMPENSATION INFORMATION
 
 </li>
 </ul>
 The State of NH total compensation package features an outstanding set of employee benefits, including:
 
 
 HMO or POS Medical and Prescription Drug Benefits:
 
 
 The actual value of State-paid health benefits and the amount of employee health benefit contributions may vary depending on the type of plan selected and the bargaining unit with which a position is associated.
 
 
 
 See this link for details on State-paid health benefits:
 
 
 
 https://www.das.nh.gov/hr/benefits.aspx
 
 
 Value of State's share of Employee's Retirement: 12.87% of pay
 
 
 
 Other Benefits:
 
 
 
 <ul>
 <li>
 Dental Plan at minimal cost for employees and their families ($500-$1800 value)
 </li>
 <li>
 Flexible Spending healthcare and childcare reimbursement accounts
 </li>
 <li>
 State defined benefit retirement plan and Deferred Compensation 457(b) plan
 </li>
 <li>
 Work/life balance flexible schedules, paid holidays and generous leave plan
 </li>
 <li>
 $50,000 state-paid life insurance plus additional low-cost group life insurance
 </li>
 <li>
 Incentive-based Wellness Program (ability to earn up to $500)
 
 </li>
 </ul>
 
 Total Compensation Statement Worksheet:
 
 
 
 https://www.das.nh.gov/jobsearch/compensation-calculator.aspx
 
 
 
 Want the specifics? Explore the Benefits of State Employment on our website:
 
 
 
 https://www.das.nh.gov/hr/documents/BenefitBrochure.pdf
 
 
 https://www.das.nh.gov/hr/index.aspx
 
 
 EOE
 
 
 TDD Access: Relay NH 1-800-735-2964
</div>

MAINTENANCE MECHANIC

Continuing & Professional Studies Engish Language Institute

Due to the high volume of applications, only candidates selected for further consideration will be contacted.CPS Allied Health Part-time Nurse Coordinator for Allied Health CoursesStatus: Part-time Remote/Occasional In-person, 10-15 hours a week, $60-$70/hourGeneral DescriptionThe City University of New York, City College of New York (CCNY) offers outstanding teaching, learning and research on a beautiful campus nestled in West Harlem. CCNY is an integral part of the civic, urban and artistic energy of New York and inseparable from its history. The Continuing and Professional Studies (CPS) shares the mission as it strives to offer training for the community and beyond serving over 2,000 students a year. The Continuing and Professional Studies (CPS) seeks a Part-time Nurse Coordinator for our Hybrid Certified Nursing Assistant (CNA) in our Allied Health program for immediate hire.About the CPS CNA Program CPS Allied Health Program offers industry-recognized certifications across a range of in-demand healthcare fields, including Certified Nursing Assistant (CNA), Pharmacy Technician, Medical Billing and Coding, Medical Interpreter, EKG, and Phlebotomy.The Hybrid Certified Nursing Assistant Certificate (CNA) Program is designed to provide students with the foundational knowledge and practical skills necessary to succeed in this highly rewarding healthcare career. Through a combination of comprehensive classroom instruction and supervised clinical experience, students develop core competencies in patient care, infection control, safety protocols, body mechanics, effective communication, and cultural responsiveness. Graduates are fully prepared to sit for the New York State Nurse Aide Certification Exam&mdash;the required credential for employment in healthcare facilities across New York State.CPS is currently seeking an experienced Registered Nurse (RN) to serve as Part-time Nurse Coordinator for its 155-hour Hybrid CNA program, and work with qualified Continuing Education Teachers (CETs)/CNA instructors to support program delivery and ensure operational excellence. Ideal candidates are passionate educators and managers with a strong commitment to fostering an engaging, inclusive learning environment while maintaining compliance with all health, safety, and medical clearance requirements for a diverse adult student population.Successful candidates will demonstrate expertise in current CNA instructional practices and the ability to design and deliver curriculum aligned with NYSED training and competency standards. This includes preparing students to provide safe, high-quality care in long-term care settings under the supervision of licensed healthcare professionals.CPS programs integrate rigorous didactic online instruction with hands-on clinical training, creating a dynamic and interactive learning experience. CETs are expected to promote active learning, critical thinking, and student engagement at every stage. The ideal candidate is a proactive problem-solver, highly motivated, and committed to continuous self-reflection and professional growth.‪Job Responsibilities1. Collaborate with CPS Allied Health program staff and CNA Continuing Education Teachers (CETs) to review, track, and manage all student medical documentation and clinical clearance requirements, ensuring full compliance with state/federal regulations (e.g., NYSED, NYSDOH).2. Partner with CPS program staff to ensure classrooms and clinical labs are fully prepared, properly equipped, and maintained in accordance with program needs and Prometric testing guidelines.3. Work closely with CETs to develop, review, and maintain syllabi and curriculum, ensuring alignment with the curriculum approved by NYS. Monitor instructional materials, assessments, and course delivery to ensure adherence to the syllabus and compliance with all state regulations. Monitor student outcomes to prepare them for the certification exam.4. Support CPS program staff and CETs in maintaining effective classroom management and regulatory compliance, including enforcing appropriate student-to-instructor ratios (20:1 for classroom instruction and 8:1 for clinical placements).5. Ensure that CETs complete and submit all required end-of-course documentation in a timely manner, including clinical evaluation forms, state-mandated course completion certificates, CPR certification records, and annual instructor evaluations.6. Collaborate with CPS program staff to continuously assess, refine, and enhance Allied Health programs, ensuring they meet and exceed NYS Education Department standards and evolving industry best practices, and to assist in securing partnerships with nursing homes or clinical facilities.7. Demonstrates the highest level of professionalism in maintaining confidentiality and exercising sound judgment when handling sensitive information. Brings cultural competence and a deep understanding of the needs and challenges of adult learners, including immigrant and workforce populations.8. Effectively manages administrative responsibilities, including consistent communication with program staff through regular reporting, timely submission of timesheets, and ongoing review, revision, and submission of curriculum materials for New York State Education Department approval (next scheduled review deadline: 2027).9. Collaborates closely with CPS leadership and Allied Health staff to strengthen and enhance program quality. Contributes to the selection of instructional materials, continuous improvement of syllabi and curricula, development of testing schedules, and integration of technology tools&mdash;including social media platforms, electronic forms for data collection, and communication tools.Minimum Qualifications<ul><li>BSN and NYS Registered Nurse license. At least ten years of practical experience, with a significant portion in long-term care or a skilled nursing facility. International credentials will require professional evaluation. Please request for agency list that provide acceptable evaluation.</li><li>At least five years of instructional allied health experience that includes curriculum and syllabus design, effective classroom management, and monitoring of required student medical documentation.</li><li>Strong familiarity with NYS regulations and compliance governing allied health programming and course delivery.</li><li>Proficient in the use of technology in the classroom, including Zoom and Brightspace.</li></ul>Must follow hiring protocols (Cover letter, resume, and three (3) professional references in the health care field). All documentation/certification necessary (scanned pdf) to substantiate minimum qualifications.Application ProcedureFor more info about Allied Health CNA, please visit https://www.ccny.cuny.edu/cps/cnaPlease make sure to have a cover letter and resume that clearly demonstrates minimum qualifications. It is important that you include all experiences and education related to the position.Please email Hiring Manager at OperationsCPS@ccny.cuny.edu Subject: PT Nursing Coordinator CNA ProgramYou can also apply here.Pay: $60.00 - $70.00 per hourApplication Question(s):<ul><li>Do you have an active NYS RN license?</li><li>Do you have at least 5 years of instructional Allied health experience?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: Hybrid remote in New York, NY 10031

Part-time Nurse Coordinator CNA Program

Bridgewater Advisors Inc.

<div>
 
 
 About Us:
 
 
 
 We are a dynamic, independent wealth management firm located in Rockefeller Center. Our small, tight-knit team provides personalized financial services to high-net-worth clients, and we&rsquo;re seeking a highly organized and proactive Office Assistant/Executive Assistant to join our team. This is an exciting opportunity for someone looking to make a meaningful impact in a fast-paced, collaborative environment.
 
 
 
 
 
 
 Position Overview:
 
 
 
 We are looking for an experienced Office Assistant who will also provide HR administration and executive assistant support. This individual will play a key role in ensuring the smooth and efficient operation of our office, supporting day-to-day administrative needs, assisting with HR functions, and supporting our leadership team. The ideal candidate is someone who thrives in a dynamic environment, is detail-oriented, and has strong interpersonal skills.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Office Management:
 
 
 <ul>
 <li>
 Oversee daily office operations, ensuring an efficient and organized work environment.
 </li>
 <li>
 Answer phones.
 </li>
 <li>
 Greet clients as they arrive for meetings.
 </li>
 <li>
 Manage office supplies and vendor relationships.
 </li>
 <li>
 Coordinate office maintenance, equipment, and facilities management.
 </li>
 <li>
 Organize and manage meetings, conferences, and travel arrangements.
 </li>
 <li>
 Ensure the office kitchen remains tidy and well-stocked on a daily basis.
 </li>
 <li>
 Assist with office equipment as needed.
 </li>
 </ul>
 
 
 HR Administration:
 
 
 <ul>
 <li>
 Assist with onboarding and offboarding processes for new and departing employees.
 </li>
 <li>
 Maintain employee records and ensure compliance with HR policies and procedures.
 </li>
 <li>
 Help manage benefits administration and payroll coordination.
 </li>
 </ul>
 
 
 Executive Assistant Support:
 
 
 <ul>
 <li>
 Provide administrative support to senior executives, including calendar management and email correspondence.
 </li>
 <li>
 Experience using a CRM in the RIA industry is desirable
 </li>
 <li>
 Coordinate meetings, conferences, and client events.
 </li>
 <li>
 Assist Tax Team during tax preparation season.
 </li>
 <li>
 Assist with special projects and research as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of office management experience, ideally in a financial services or professional services setting.
 </li>
 <li>
 Executive assistant experience preferred.
 </li>
 <li>
 Proficiency in Google Workspace (Docs, Sheets, Gmail), MS Office and general office software.
 </li>
 <li>
 Excellent organizational, communication, and time-management skills.
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion.
 </li>
 <li>
 A proactive, positive attitude and the ability to multitask effectively in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Work in a collaborative and dynamic team environment.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 <li>
 Salary range&nbsp;$60,000 - $80,000
 </li>
 <li>
 Hybrid workplace - 4 days in office, 1 day remote.
 </li>
 <li>
 The opportunity to contribute to the success and growth of a growing firm.
 </li>
 <li>
 Convenient Manhattan location: Rockefeller Center
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re a motivated, detail-oriented professional who thrives in a hands-on role, we&rsquo;d love to hear from you. Apply today and become an integral part of our team!
 
</div>

Office Assistant / Executive Assistant

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