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ambulatory facilities operations administrative assistant

Fox Corporation

<div>
 <strong>
  <strong>
   OVERVIEW OF THE COMPANY
  </strong>
 </strong>
 Fox Corporation Under the FOX banner, we produce and distribute content through some of the world&rsquo;s leading and most valued brands, including: FOX News Media, FOX Sports, FOX Entertainment, FOX Television Stations and Tubi Media Group. We empower a diverse range of creators to imagine and develop culturally significant content, while building an organization that thrives on creative ideas, operational expertise and strategic thinking.
 <strong>
  <strong>
   JOB DESCRIPTION
   <br/>
   <br/>
  </strong>
 </strong>
 FOX&rsquo;s Corporate Office is seeking an Administrative Assistant to provide day-to-day support across facilities, vendor management, and departmental projects. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 <br/>
 <br/>
 <strong>
  a Snapshot Of Your Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support to multiple executives, including calendar management and travel arrangements
  </li>
  <li>
   Register visitors and vendors into building systems
  </li>
  <li>
   Submit and track facilities work orders; liaise with building management
  </li>
  <li>
   Coordinate guest office and conference room reservations
  </li>
  <li>
   Organize colleague schedules for in-person and Zoom meetings
  </li>
  <li>
   Submit ID badge access requests through the Security ID office
  </li>
  <li>
   Maintain departmental files in Box
  </li>
  <li>
   Liaise with vendors (cleaners, painters, electricians, plumbers) for project updates
  </li>
  <li>
   Assist with new vendor onboarding and submit invoices for payment
  </li>
  <li>
   Finalize monthly Conference Center usage back-billing with Finance
  </li>
  <li>
   Distribute weekly food and beverage outlet menus, process weekly Fitness Center reports
  </li>
  <li>
   Support departmental projects and events
  </li>
  <li>
   Manage Seamless account and process monthly invoices
  </li>
  <li>
   Track ongoing projects, ensuring follow-up on outstanding needs
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You Will Need
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   2+ years of administrative or office support experience
  </li>
  <li>
   Strong organizational skills and ability to prioritize
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Proficiency with Microsoft Office Suite, Box, Zoom, and similar tools
  </li>
  <li>
   Detail-oriented, proactive, and comfortable handling multiple project
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  NICE TO HAVE BUT NOT A DEALBREAKER
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree
  </li>
  <li>
   Experience coordinating with vendors, facilities, or building management
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.
  <br/>
  <br/>
 </em>
 Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $23.50-31.25 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.
</div>


Administrative Assistant

Convent of the Sacred Heart

Convent of the Sacred Heart is New York City's oldest independent school for girls. As an independent, Catholic school, educating students in Pre-K through 12, we are part of an international network of 160 schools. We are committed to a set of principles shared by all Sacred Heart Schools. Known as the "Goals and Criteria," these principles articulate the core components of a Sacred Heart education and charge our community with a unified educational mission.
<br><br>
At the heart of our philosophy is the belief that each child possesses unique gifts. Our job is to unearth those gifts, nurture them, and empower each child of the Sacred Heart to share those gifts with the global community. Convent of the Sacred Heart is committed to building a community that is anti-racist, anti-bias, fair, inclusive, and welcoming to everyone and seeks candidates who connect to our Mission and Goals.
<br><br>
College Counseling Administrative Assistant
<br>Full-Time
<br>Beginning August 19, 2026
<br><br>
<b>Position:</b> College Counseling Administrative Assistant
<br><b>Reports to:</b> Director of College Counseling
<br><b>FLSA:</b> Non-Exempt, full-time
<br><b>Salary Range:</b> $67,000-$72,000 annually, commensurate with education and experience
<br><b>Work Schedule:</b> Monday - Friday: 7:45 am - 4:00 pm
<br><b>Vacation:</b> 8 weeks total vacation - 6 weeks summer; 2 weeks during the academic year
<br><br>
The College Counseling Administrative Assistant will join a collaborative office in a fast-paced and supportive environment that consists of a full-time Director, a full-time Associate Director, and a full-time Administrative Assistant. The student population for grades 9-12 is approximately 250 girls, 100% of whom are college-bound. The College Counseling Office liaises with all constituents in the school as well as many professionals outside of the school, and the Administrative Assistant not only supports the office in all aspects of the work but also may be the school’s first point of contact with students, families, and other academic institutions.
<br><br>
Responsibilities
<br><br>
<ul>
<li>Schedule meetings for students and families with college counselors</li>
<li>Coordinate visits with college representatives coming to Convent of the Sacred Heart and serve as the point of contact</li>
<li>Process and submit all school application materials</li>
<li>Work with students in college counseling classes and give direct instruction about aspects of the college application process</li>
<li>Conduct mock interviews with students</li>
<li>Coordinate PSAT and AP testing administration</li>
<li>Plan College Counseling Office programs, which includes reserving space, preparing materials, and ordering supplies</li>
<li>Maintain office and student records in SCOIR and College Kickstart</li>
<li>Update office materials on an annual basis</li>
<li>Help prepare annual report to the Board of Trustees</li>
<li>Other duties as assigned by the Director of College Counseling and Head of the Upper School</li>
</ul>
Requirements
<br><br>
<ul>
<li>Bachelor’s degree</li>
<li>Superb interpersonal, communication, organizational, public speaking, writing, editing, and proofreading skills</li>
<li>Must be highly organized, efficient, and detail-oriented</li>
<li>Proficiency with Microsoft Office and Google Suite required; familiarity with SCOIR and College Kickstart strongly preferred</li>
<li>Technologically savvy and comfortable</li>
<li>Fluency in English</li>
<li>Knowledge of, appreciation for, and demonstrated commitment to anti-racist and anti-bias education</li>
<li>Willingness to acquire new skills</li>
</ul>
To be considered for the College Counseling Administrative Assistant position, please submit a cover letter, resume, and list of three references (references will not be contacted without the candidate’s permission).
<br><br>
It is the policy of Sacred Heart to provide equal employment opportunity to all employees and applicants. This means that all employees and applicants will be treated on an equal basis without regard to race, religion, color, creed, gender, gender identity or expression, transgender status, national and ethnic origin, ancestry, disability, age, military or veteran status, marital and partnership status, citizenship status, caregiver status, sex (including pregnancy), sexual orientation, sexual and reproductive health decisions, height or weight, predisposing genetic characteristics, criminal history, actual or perceived domestic violence victim status, or any other characteristic protected by applicable state, federal or local law (collectively referred to herein as “Protected Classifications”).
<br><br>
In addition to the Protected Classifications set forth in this EEO Policy, the School also prohibits any form of discrimination or harassment based on being a certified medical marijuana patient, pre-employment marijuana testing, unemployment status, sexual and reproductive health decisions, salary history, arrest or conviction, or domestic violence victim status in accordance with state law.
<br><br>
This policy applies to all terms, conditions and privileges of employment, including but not limited to: hiring, training, faculty development, transfers, promotion, compensation, benefits, educational assistance, employee facilities, termination, and retirement.

College Counseling Administrative Assistant

Ryan Health

<div>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 To provide clinical support services as needed and within appropriate scope of practice by assisting providers and performing clinical duties and patient education in the assigned clinical area. This work is carried out in support of the mission and goals of Ryan Health.
 <br/>
 <br/>
 <strong>
  Essential Functions
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Under the supervision of the Clinical Supervisor or Clinical Manager, screen, interview, counsel and discharge patients. Document all clinical observations, findings, and services provided in the patient&rsquo;s electronic health record (eCW). Report all abnormal observations and findings to the appropriate medical provider in a timely manner.
  </li>
  <li>
   Obtain and document all vital signs including height, weight, blood pressure, temperature, respiration, pulse, pain assessment, body mass index (BMI), and last menstrual period (LMP). Assist patients in completing assessment forms including, but not limited to, Consents, Depression (PHQ), Functional Assessment and Patient Education Tool, as per Center protocols.
  </li>
  <li>
   Administer and appropriately document the following tests/procedures/treatments as ordered by providers: EKGs, Waived Testing, and Phlebotomy, according to Center protocol. Assessments in other clinical areas may include: bone density and audio/visual screening. Assist with examinations and procedures (i.e. colposcopy, pelvic exam, urinary catheterization, endometrial biopsies, LEEP, IUD insertions, etc), as needed and as per nursing standards and Center protocols.
  </li>
  <li>
   Demonstrate proper use of assisted devices including walkers, canes and crutches; escorting patients when necessary.
  </li>
  <li>
   Responsible for retrieving appropriate laboratory, diagnostic and radiology reports as requested.
  </li>
  <li>
   Responsible for providing patients with appropriate containers and verbal and/or written instructions regarding the collection of laboratory specimens such as spectrum, urine and stool, either in the Center or at home, and the subsequent delivery of same: label laboratory cultures and submit to the laboratory in a daily basis.
  </li>
  <li>
   Assist in transporting paperwork, specimens and materials to and from areas when appropriate.
  </li>
  <li>
   Review Telephone Encounter (eCW) daily for follow-up procedures for Labs and send Urgent Lab Recall and Missed Appointment letters, as required.
  </li>
  <li>
   Responsible for notifying Clinical Unit Coordinator of supply shortages in a timely manner.
  </li>
  <li>
   Immediately inform supervisor about any equipment malfunctioning.
  </li>
  <li>
   Responsible for cleaning, disinfecting, sterilization and maintaining clinical equipment and medical instruments as per protocol.
  </li>
  <li>
   Responsible for preparing and organizing the supplies in the examination rooms. This includes preparing examination table; ensuring that supplies are not expired and are maintained in an organized manner in cabinets; ensuring that all necessary equipment and supplies are readily available for the practitioner&rsquo;s use; and informing the Unit Coordinator of the supplies to be orders in a timely manner.
  </li>
  <li>
   Maintain refrigerator, freezer and ambient room temperature logs and waived test logs in a daily basis.
  </li>
  <li>
   Perform Medical Assistant duties in accordance with the current Joint Commission&rsquo;s Nation Patient Safety Goals.
  </li>
  <li>
   Perform Medical Assistant duties when assigned to other clinical areas.
  </li>
  <li>
   Communicate with clinical, clerical, and managerial staff to provide continuity of patient care.
  </li>
  <li>
   Practice accepted infection control measures in accordance with OSHA Blood Bone Pathogens Standards, and Center policies and procedures.
  </li>
  <li>
   Attend health center and network meetings, as required and assigned.
  </li>
  <li>
   Report any unusual occurrences or problems in a timely manner to Unit Manager.
  </li>
  <li>
   Other duties and/or projects as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <strong>
  Minimum Experience and Skills Required:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Pediatric and Adult Medicine experience.
  </li>
  <li>
   Strong phlebotomy skills with pediatric and adult medicine patient population.
  </li>
  <li>
   Strong organizational skills and ability to think clearly and to work in a busy clinic.
  </li>
  <li>
   Strong communication and interpersonal skills.
  </li>
  <li>
   Strong skills in a Microsoft environment: MS Outlook, Word and Excel.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education, Licenses And/or Certifications Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Completion of a Medical Assistant Program.
  </li>
  <li>
   High school diploma or GED.
  </li>
  <li>
   CPR (basic life support)
  </li>
  <li>
   Infection Control certificate
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   1-2 years of clinical experience working as a Medical Assistant.
  </li>
  <li>
   1-2 years of experience in ambulatory setting (emergency room, clinic or health center).
  </li>
  <li>
   Working experience with electronic medical records software.
  </li>
  <li>
   Bilingual English/Spanish or other language
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Competencies Required
  <br/>
  <br/>
 </strong>
 Customer Service:
 <br/>
 <br/>
 <ul>
  <li>
   Professional, courteous and respectful attitude in dealing with patients.
  </li>
  <li>
   Demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patient served (if applicable).
  </li>
  <li>
   Commits to exceeding expectations of the patient.
   <br/>
   <br/>
  </li>
 </ul>
 Cooperation/Teamwork
 <br/>
 <br/>
 <ul>
  <li>
   Works well with others.
  </li>
  <li>
   Contributes input to improve outcomes.
  </li>
  <li>
   Asks others for opinions and feedback; provides feedback in a tactful respectful way.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Minimal Training Time
  <br/>
  <br/>
 </strong>
 90 actual workdays probationary period.
 <br/>
 <br/>
 <strong>
  Working Conditions
  <br/>
  <br/>
 </strong>
 Physical Demands
 <br/>
 <br/>
 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 <br/>
 <br/>
 While performing the duties of this job, the employee is frequently required to sit, stand, talk and hear.
 <br/>
 <br/>
 The employee is occasionally required to move about the office; use hands and fingers to feel, handle, or operate office equipment.
 <br/>
 <br/>
 Specific vision abilities required by this job include close vision and the ability to adjust focus.
 <br/>
 <br/>
 Work Environment
 <br/>
 <br/>
 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 <br/>
 <br/>
 The work is primarily in a primary care ambulatory setting which includes the unpredictability in behaviors of individuals and acute and chronic infectious diseases which may be contagious.
 <br/>
 <br/>
 <strong>
  Disclaimer
  <br/>
  <br/>
 </strong>
 The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This position may be required to perform other duties. If such work becomes a permanent and regular part of the job, a new description will be prepared.
 <br/>
 <br/>
 <strong>
  Equal Opportunity Employer
  <br/>
  <br/>
 </strong>
 <em>
  Ryan Health is an Equal Opportunity Employer and does not discriminate on the basis of age, color, disability, ethnicity, marital or family status, national origin, race, religion, sex, sexual orientation, gender identity, military veteran status, or any other characteristic protected by law.
 </em>
</div>


Medical Assistant

Touro University New York

<div>Overview:
<div>
The Project Coordinator &amp; Grants Assistant provides executive level administrative support to the Senior Vice President of Operations. In addition, the incumbent will support various architecture and construction projects as a member of the Operations team, focusing on project management, and will provide support for the administration of grants at Touro University New York.</div>
Responsibilities:
<div>
Responsibilities include but are not limited to:</div><ul><li>
Executive level support to the Senior Vice President of Operations.</li><li>
General administrative support for the department of Operations and assignment to special projects as determined by SVP.</li><li>
Provide project support and assistance to the Operations team for architectural and construction projects.</li><li>
Requires communication and coordination with external firms and partners.</li><li>
Participates and attends meetings as needed.</li><li>
Creates files and follows-up with any missing documentation.</li><li>
Review documents maintain files as necessary.</li><li>
Meets and greets all visitors to the SVP Operations.</li><li>
Processes on-line documents, requisitions for Banner, subscriptions, imprint orders.</li><li>
Interacts with different departments and employees of all levels including upper level personnel.</li><li>
Prepares requisitions for department follows up on difficulties; keeps track of all orders by the department.</li><li>
Manages calendar and sets up appointments for the Senior Vice President.</li><li>
Ordering supplies typing memos, letters, and general correspondence.</li><li>
Entering and updating information into the system and creates reports.</li><li>
Screen grant applications and reporting materials for completeness and follow up with applicants as needed.</li><li>
Compile, maintain, and file all Grants reports, records, and other documents as required.</li></ul>
Qualifications:
<h4 class="jobSectionHeader"><b>Education/Experience</b></h4><ul><li>
Bachelor's degree preferred.</li><li>
Project management or project support courses/certification</li><li>
Previous experience with general office administrative responsibilities and procedures</li><li>
Project management or project support experience in a team based setting</li></ul><h4 class="jobSectionHeader"><b>
Knowledge/Skills/Abilities</b></h4><ul><li>
Familiarity with architectural design and construction projects</li><li>
Strong communication skills both oral and written</li><li>
Superior organization skills including ability to prioritize tasks and work with minimal direction</li><li>
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook.</li></ul><h4 class="jobSectionHeader"><b>
Travel</b></h4><ul><li>
Minimal travel primarily to NY campus locations as needed</li></ul><h4 class="jobSectionHeader"><b>
Working Conditions</b></h4><ul><li>
Able to lift up to 5 lbs.</li></ul>
Maximum Salary: USD $65,656.00/Yr. Minimum Salary: USD $52,525.00/Yr.</div>

Project Coordinator & Grants Assistant

AP Production Services, Inc.

<p><b>Overview</b><br/>We are seeking an exceptionally organized and proactive <b>Executive Assistant</b> to serve as a key operational and administrative partner to the Founding Partner and CEO of Atlantic &amp; Backlot. This role will manage executive calendars, coordinate meetings and travel, support internal operations, and help ensure day-to-day administrative efficiency across the company. The position also supports corporate communications, presentation materials, client correspondence, marketing initiatives, event planning, and internal and external messaging as needed.</p><p>The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced creative production environment.</p><p>Atlantic Pictures (www.atlanticpictures.com) is an integrated production company based in New York City. For over two decades, we have pushed the boundaries of visual storytelling across formats and genres &mdash; delivering premium content creation for our clients, from film and TV production to compelling advertising narratives. Backlot (www.wearebacklot.com) is a full-service location management company and agency that makes licensing film locations easy.</p><p>This role is based out of our Downtown Manhattan office and requires five days per week on-site.</p><p><b>Responsibilities</b></p><ul><li>Manage a complex executive calendar, including internal and external meetings, calls, production-related commitments, client engagements, and follow-ups with precision and foresight</li><li>Serve as a primary point of contact for clients, talent, partners, vendors, and internal team members on behalf of the executive</li><li>Draft, edit, and manage professional correspondence, including client communications, emails, memos, briefs, and presentation materials</li><li>Track priorities, projects, deadlines, and follow-ups across Atlantic &amp; Backlot to ensure key items move forward and nothing falls through the cracks</li><li>Coordinate logistics for meetings, travel, production-related activities, site visits, scouts, location tours, and company events</li><li>Support corporate communications, social media coordination, marketing initiatives, and the development of internal and external messaging</li><li>Oversee the internship program, including recruitment support, onboarding, scheduling, mentorship coordination, and intern engagement</li><li>Review, organize, and maintain relevant documentation, filing systems, contact lists, and operational resources</li><li>Provide general administrative and operational support to ensure smooth day-to-day execution across the business</li></ul><p><b>Qualifications</b></p><ul><li>Minimum 2 years of experience in an executive assistant, administrative, production, creative operations, or similar support role</li><li>Exceptionally organized with outstanding attention to detail and strong follow-through</li><li>Expert-level proficiency in Microsoft Office Suite and Google Workspace; familiarity with Dropbox or similar file management tools</li><li>Knowledge of CRM tools and experience tracking client relationships or deal pipelines</li><li>Strong professional writing and communication skills, with confidence drafting client-facing correspondence, internal updates, and polished materials</li><li>Ability to manage competing priorities and adapt quickly in a fast-paced, high-demand environment</li><li>Discretion and professionalism in handling sensitive business and executive matters</li><li>Familiarity with location scouting, real estate, or the location licensing industry is a strong plus</li><li>Interest in the entertainment, production, media, or creative industries and enthusiasm for supporting a growing, entrepreneurial team</li></ul><p>Pay: $55,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Health insurance</li><li>Parental leave</li></ul><p>Work Location: In person</p>

Executive Assistant to Founding Partner and CEO of Atlantic Pictures & Backlot

Ralph Lauren

<div>
 Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.
 <br/>
 <br/>
 At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education &amp; Communication, Employee Groups and Celebration.
 <br/>
 <br/>
 ,
 <br/>
 <br/>
 The Executive &amp; Studio Assistant provides day to day administrative support and studio coordination for the Women&rsquo;s Polo Design Leadership Team. Key responsibilities include, calendar management, travel arrangements, office management, tracking &amp; submission of expenses, creating &amp; updating documents, supporting with presentations, and communicating with a host of internal colleagues &amp; external partners.
 <br/>
 <br/>
 This role requires excellent organizational skills and the ability to effectively handle multiple priorities while maintaining confidentiality. In addition, this role requires the ability to exercise independent judgment, escalating serious or unique problems to the appropriate parties. The ideal candidate is a proactive thinker, always considering the future and how to best plan as well as ability to adapt procedures, processes, and techniques to the completion of assignments.
 <br/>
 <br/>
 ,
 <br/>
 <br/>
 Executive Assistant
 <br/>
 <br/>
 <ul>
  <li>
   All general executive day to day tasks including calendar, teams, and telephone management, expense reporting, responding to basic requests.
  </li>
  <li>
   Manage Outlook calendar which involves frequent adjustments and updates throughout the day.
  </li>
  <li>
   Scheduling &amp; confirming of all internal &amp; external meetings and conference calls.
  </li>
  <li>
   Provide daily next-day calendar briefings including meeting locations, contact details, agendas, required documents, and relevant information
  </li>
  <li>
   Partner and coordinate with other Brand EAs on overall calendar tracking and management of cross brand meetings; ensuring meetings take place as scheduled.
  </li>
  <li>
   Handle timely submission &amp; tracking of expenses on corporate credit cards with Accounts Payable; this involves ensuring timely approval of expenses.
  </li>
  <li>
   Code and approve all invoices in Ariba as required.
  </li>
  <li>
   Coordinate all travel arrangements with internal Travel department; inclusive of booking, logistics and changes
  </li>
  <li>
   Maintain updated contact lists and key information databases
  </li>
  <li>
   Prepare written materials as requested, i.e. memos, meeting agendas, PowerPoint presentations
  </li>
  <li>
   Manage and respond to routine requests and inquiries (Teams / telephone / communications)
  </li>
  <li>
   Manage lunch, coffee and personal requests/logistics as schedule requires.
  </li>
  <li>
   Assist in Special Projects as needed
   <br/>
   <br/>
  </li>
 </ul>
 Studio Assistant
 <br/>
 <br/>
 <ul>
  <li>
   Act as a liaison between design and all cross functional partners for scheduling cross functional team meetings (PMT, Merchandising, TD, etc.)
  </li>
  <li>
   Prepare materials for design meetings (print photo references, cutting swatches, organizing presentation boards).
  </li>
  <li>
   Prepare conference rooms for meeting needs (tv&rsquo;s, design boards, water, snacks etc.)
  </li>
  <li>
   Manage digital photos and create PowerPoints for design team presentations.
  </li>
  <li>
   Provide agendas, recaps + action plans for team meetings as needed.
  </li>
  <li>
   Maintain and book conference room calendars
  </li>
  <li>
   Order supplies and coordinate equipment servicing, oversee general floor upkeep, create work orders on Service Point when needed for IT or facilities issues*
  </li>
  <li>
   Support and arrange travel logistics for design team.
   <br/>
   <br/>
  </li>
 </ul>
 Salary range: $83,105 - $101,115 annually,
 <br/>
 <br/>
 <ul>
  <li>
   Prior administrative or support experience in a fast-paced environment
  </li>
  <li>
   Demonstrated ability to support executive-level professionals
  </li>
  <li>
   Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with Ariba, Concur, and Workday systems
  </li>
  <li>
   Strong problem-solving and critical-thinking abilities
  </li>
  <li>
   Excellent follow-through and task completion
  </li>
  <li>
   Ability to prioritize and multitask effectively under pressure
  </li>
  <li>
   Excellent cross-cultural, cross-division and cross-functional communication and partnering skills
  </li>
  <li>
   Professional interpersonal skills suitable for diverse stakeholder interactions
  </li>
  <li>
   Proactive, solution-oriented mindset with ability to anticipate needs
  </li>
  <li>
   Results-driven with ability to meet critical deadlines
  </li>
  <li>
   High degree of discretion and confidentiality
  </li>
  <li>
   Minimum of three days a week on site/office, wherever Creative director is and needs support
   <br/>
   <br/>
  </li>
 </ul>
</div>


Executive Assistant & Studio Coordinator

Gateway School

<div></div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Our Commitment to Excellence
</b></h2><p>Highly qualified teachers, specialists, and therapists with graduate degrees and the necessary certifications in their respective areas of expertise come together at Gateway to transform the lives of students and their families. To ensure a high standard of teaching for the benefit of every student, all faculty and therapists participate in an ongoing, intellectually challenging professional development program. Every professional demonstrates:
</p><ul><li>a love of teaching
</li><li>dedication to Gateway&rsquo;s mission to teach students the skills, strategies, and content necessary for successful integration into mainstream classrooms
</li><li>the belief that each student can learn provided they receive appropriate and effective research-based instruction</li></ul><p><br>
</p></div></div><div><div><div><div><h2 class="jobSectionHeader"><b>Professional Development
</b></h2><p>At Gateway, teachers, specialists, and therapists participate in and contribute to a community of learners that reflects on its practice individually and as a group. Motivated daily by the wonder of each student&rsquo;s accomplishments, Gateway&rsquo;s professionals work hard and grow in knowledge and skill as they blend their classroom experiences with their weekly training. Through its professional development program, Gateway guarantees expert instruction for students with learning disabilities.
</p><p>Through required course participation, in-house lectures, workshops, individual coaching, and recurrent observations and evaluation, Gateway faculty and therapists acquire the knowledge and instructional skills required for successful remediation of a Gateway student&rsquo;s reading, writing, math, or other learning disability.
</p></div></div></div></div><p></p><div><div><p>Run by staff developers and program leadership, the primary areas of focus of Gateway&rsquo;s professional development program are:
</p><ul><li>direct, explicit, sequential, multisensory instruction
</li><li>the impact of language on how a student thinks, feels, and learns
</li><li>how to use language when teaching students with language-based learning disabilities, attention deficit, and other learning disabilities, in accordance with the Classroom Language Dynamics program
</li><li>diagnostic instruction and how it guides the individualization of instruction
</li><li>curriculum development, including unit and class planning, to strategically weave together skills, strategies, and content</li></ul></div></div></div></div></div><p></p>
<br><div><div><div><p>The Gateway School seeks a highly skilled, experienced professional to provide comprehensive administrative support to the Head of School and Board of Trustees, and to ensure smooth daily operations across the school&rsquo;s administrative hub. In addition to direct support responsibilities, this role provides critical leadership by supervising two key members of the administrative support team: the School Secretary and the Administrative Assistant to the Division Directors. The ideal candidate will combine a professional, forward-thinking mindset with an enthusiastic dedication to Gateway&rsquo;s mission and students.
</p><p>Position Details &amp; Benefits
</p><ul><li>Schedule: Full-time, 12-month position
</li><li>Salary Range: $75,000 to $90,000
</li><li>Compensation Package: Includes a generous paid time off policy and comprehensive benefits
</li></ul><p>To apply, please email your resume and cover letter to Posting150@gatewayschool.org . Please indicate &quot;Executive Assistant to the Head of School&quot; in the email subject line. The Gateway School is an equal opportunity employer.<br>
</p></div><p></p><div><h3 class="jobSectionHeader"><b>Primary Responsibilities:
</b></h3><ul><li>Head of School and Board Support: Manage, screen, and respond to the Head of School&rsquo;s phone calls, troubleshooting inquiries and issues proactively.
</li><li>Calendar and Correspondence: Maintain the Head of School&rsquo;s calendar, organize high-level meetings, and compose, proofread, edit, and prepare correspondence and official documents as needed.
</li><li>Board of Trustees Liaison: Schedule all Board of Trustees meetings, coordinate logistical arrangements, and prepare and maintain board-related documents and materials.
</li><li>Team Supervision: Supervise and guide the School Secretary and the Administrative Assistant to the Division Directors to ensure cohesive, efficient, and smooth daily operations for the entire school.
</li><li>Logistics &amp; Events: Serve as the school's primary point person for all Department of Education (DOE) student transportation logistics.
</li><li>Calendar &amp; Community Coordination: Manage the school calendar for both internal and external events, and collaborate closely to coordinate events with the Parents&rsquo; Association.
</li><li>Human Resources Support: Provide routine and strategic administrative support to the Director of Human Resources.
</li></ul><h3 class="jobSectionHeader"><b>Qualifications:
</b></h3><ul><li>Bachelor&rsquo;s degree preferred
</li><li>At least three years of related administrative experience is required; experience in independent schools is highly preferred
</li><li>Proven experience or strong potential in team supervision and leadership
</li><li>Proficiency in Google Workspace and Microsoft Office (specifically Word and Excel)
</li><li>Exceptional administrative, organizational, writing, and verbal communication skills
</li><li>Meticulous attention to detail (including advanced proofreading) and proactive follow-up skills
</li><li>Proven project management skills with the ability to manage multiple competing priorities without compromising quality
</li><li>Ability to exercise independent judgment, maintain strict confidentiality, and effectively interact with students, parents, staff, and trustees
</li><li>Demonstrated commitment to, and experience with, diversity, equity, and inclusion work
</li></ul><p></p><h3 class="jobSectionHeader"><b>Equal Employment Opportunity Statement:
</b></h3><p>It is the policy of The Gateway School to ensure equal employment opportunity without discrimination or harassment on the basis of actual or perceived race, color, creed, ethnicity, national origin, citizenship, religion, sex, gender, gender identity, age, disability (including pregnancy-related conditions), marital status, familial or caregiver status, status as a victim of domestic violence, sex offenses, or stalking, sexual orientation, sexual and reproductive health decisions, predisposing genetic characteristics, genetic information, criminal history, arrest record, veteran or military status (disabled, recently separated and other protected and armed forces services veterans), or any other characteristic protected by law.
</p><p></p><div><p>For more than 60 years, The Gateway School has transformed the lives of bright children who experience academic difficulty as a result of language-based learning disabilities (e.g., dyslexia, reading and writing disorders), attention-deficit/hyperactivity disorder (ADHD), executive function disorder, or auditory processing difficulties. Located on Manhattan&rsquo;s Upper West Side, Gateway enrolls approximately 150 students between the ages of 5-14. In small classes with a low student-to-teacher ratio, faculty and therapists meet students where they are, individualize instruction accordingly, and help them to become skilled, strategic, independent learners, capable of successfully advocating for themselves in their lives beyond Gateway.</p></div></div></div></div>

Executive Assistant to the Head of School (Starting Immediately)

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