administrative assistant Jobs in New York

administrative assistant

executive administrative assistant Jobs in New York

executive administrative assistant

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administrative assistant (health care) Jobs in New York

administrative assistant (health care)

administrative assistant - health care Jobs in New York

administrative assistant - health care

ambulatory facilities operations administrative assistant

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 40</li>
<li>Standard Work Schedule: Core business hours Monday-Friday, schedules vary</li>
<li>Salary Range: 65,300.00 -69,010.00</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
The FPO Ambulatory Facilities Administrative Assistant coordinates all the day-to-day administrative support for the Ambulatory Facilities Operations Office. In addition, the administrative assistant manages assigned projects/initiatives and, as a member of the facilities support team, ensures that service level agreements are met and facilities issues are addressed promptly and timely.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Essential Duties
</b></p><ul><li>Coordinate meetings, appointments, and conferences for Assistant Director and staff as needed.</li>
<li>Work closely with CU Departments, NYPH Facilities, and Environmental services to ensure the professional upkeep of ColumbiaDoctors spaces and make sure all issues/requests are processed in a timely manner.</li>
<li>Attend meetings and assist with the determination of project requirements.</li>
<li>Coordinate and lead walkthroughs with departments and vendors as needed.</li>
<li>Coordinate internal resources and third-party vendors for projects.</li>
<li>Coordinate the processing of purchase orders and project contracts.</li>
<li>Work closely with Purchasing and ARC team to verify that all project documents are processed accurately and in a timely manner.</li>
<li>Communicate relevant project information to requesting departments, vendors, and the NYPH facility team as needed.</li>
<li>Coordinate NYPH painting requests for all ColumbiaDoctors departments from inception to completion.</li>
<li>Maintain ongoing logs of all NYPH painting requests.</li>
<li>Coordinate painting, flooring, window treatment/cleaning requests for all ColumbiaDoctors Departments</li>
<li>Process invoices and purchase orders.</li>
<li>Assist in coordinate all necessary paperwork for year-end financial reconciliation/closing.</li>
<li>Perform miscellaneous administrative duties as assigned</li>
</ul>
<p><b>Project Management</b></p>
<ul>
<li>Participates and/or supports assigned projects and initiatives. Executes tasks and coordinates services including scheduling and supervision of tasks. Utilizes tools and reporting mechanisms to track progress and ensure timely communication of issues and status. Conducts research and gap analysis as needed. Provides administrative support for projects as needed.</li>
<li>Assist in the financial closure of all refurbishment and non-refurbishment projects.</li>
</ul>
<p><b>People</b></p>
<ul>
<li>Assists Supervisor on recruiting and human resource management activities as needed including vendor and other outsourced staff-related activities. Under the direction of the Supervisor, helps to monitor those service level agreement (as related to staffing and performance) are adhered to.</li>
<li>Promotes staff professionalism and performance modeling behavior, team accountability, and demonstrating best practices/techniques.</li>
<li>Establishes a culture of coaching and mentoring to facilitate continuous professional development and maintain an efficient patient-centered environment ensuring accountability, quality patient care, and patient satisfaction.</li>
</ul>
<p><b>Other</b></p>
<ul>
<li>Keep current on all organizational, practice, and patient privacy policies (e.g. infection control, HIPAA), goals, initiatives, and required trainings.</li>
<li>Maintain a safe and secure work environment by following all OSHA, EH&amp;S, and public safety policies and guidelines.</li>
<li>Successfully complete all required university, hospital, and department trainings.</li>
<li>Must be available to work nights and weekends</li>
</ul>
<p><i>This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.</i></p>
<p></p>
<p>Minimum Qualifications</p>
<ul>
<li>Bachelor's Degree</li>
<li>An equivalent combination of education and experience may be considered.</li>
<li>The candidate must be well organized and be able to manage a demanding workload in an accurate and timely manner.</li>
<li>Proficiency in problem assessment, resolution, and collaborative problem-solving in interdisciplinary settings.</li>
<li>Ability to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with staff, providers, and organizational stakeholders.</li>
<li>Ability to work independently, follow through, and handle multiple tasks simultaneously.</li>
<li>Ability to work collaboratively with a culturally diverse staff and patient/family population, demonstrating tact and sensitivity in stressful situations.</li>
<li>Proficiency in Microsoft Office (Word &amp; Excel) or similar software is required, and an ability and willingness to learn new systems and programs.</li>
<li>Must be a motivated individual with a positive mindset and exceptional work ethic.</li>
<li>Must successfully complete systems training requirements</li>
</ul>
<p></p><p>Competencies</p>
<p><b>Patient Facing Competencies</b></p>
<p><b>Minimum Proficiency Level</b></p>
<p>Accountability &amp; Self-Management</p>
<p>Level 3 - Intermediate</p>
<p>Adaptability to Change &amp; Learning Agility</p>
<p>Level 2 - Basic</p>
<p>Communication</p>
<p>Level 2 - Basic</p>
<p>Customer Service &amp; Patient Centered</p>
<p>Level 3 - Intermediate</p>
<p>Emotional Intelligence</p>
<p>Level 2 - Basic</p>
<p>Problem Solving &amp; Decision Making</p>
<p>Level 3 - Intermediate</p>
<p>Productivity &amp; Time Management</p>
<p>Level 3 - Intermediate</p>
<p>Teamwork &amp; Collaboration</p>
<p>Level 2 - Basic</p>
<p>Quality, Patient &amp; Workplace Safety</p>
<p>Level 2 - Basic</p>
<p><b>Leadership Competencies</b></p>
<p><b>Minimum Proficiency Level</b></p>
<p>Performance Management</p>
<p>Level 1 -Introductory</p>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Ambulatory Facilities Operations Administrative Assistant

Metropolitan Transportation Authority

<div><div><div><div><b>Job ID:</b> 15303</div>
<div><b>Business Unit:</b> New York City Transit</div>
<div><b>Location:</b> New York, NY, United States</div>
</div><div><div><b>Regular/Temporary:</b> Regular</div>
<div><b>Department:</b> Prod.Plan. &amp; Sched.</div>
<div><b>Date Posted:</b> Apr 27, 2026</div>
</div></div><div><p><b>Description</b>
</p><div><b>Job Information:
</b></div><div><div><div><b>Title</b>: Transit Management Analyst Series (Night Shift)</div><div><b>
Department</b>: NYCT</div></div><div><div><b><br>
Authority</b>: TA</div><div><b>
Division/Unit</b>: Facilities</div></div><div><div><b><br>
Work Location</b>: Bedford Ave, Brooklyn NY</div><div><b>
Hours</b>: 11:00 PM - 7:00 AM</div></div><div><div><b><br>
Compensation</b>:</div></div><div></div><div><div><br>
Assistant Transit Management Analyst I:</div><div>
$67,933 - $80,421</div></div><div><div><br>
Assistant Transit Management Analyst II:</div><div>
$78,874 - $87,847</div></div><div><div><br>
Associate Transit Management Analyst:</div><div>
$89,162 - $115,445</div></div><div><div><b><br>
Deadline (If Applicable)</b>:</div><div>
May 8, 2026</div></div><div><div><b><br>
Reporting Manager (If Applicable)</b>:</div><div>
Director, Facilities Station Maintenance</div></div><br>
</div><div><br>
<b>
Position Summary:</b></div><div>
This position supports the Department of Subways, Facilities Division's geographical districts, by providing general administrative and office support in the areas of payroll, enterprise asset management (EAM), and email notification and response. Duties include tracking operational and district-level project goals, reporting progress to senior leadership, and providing clerical support such as maintaining databases, preparing reports, analyzing data, coordinating meetings, drafting correspondence, and following up on open items. The role also includes responding to complaints, preparing executive responses, and conducting field visits.</div><div></div><div><b>
Responsibilities:</b></div><ul><li>
Assist in the planning, execution, and oversight of Facilities Division projects.</li><li>
Monitor project initiatives and maintenance performance goals, report progress to executive leadership.</li><li>
Prepare comprehensive reports; manage and analyze data using various systems and tools.</li><li>
Support administrative functions including meeting coordination, correspondence, bulletin tracking, and document preparation.</li><li>
Facilitate effective communication and follow-up across senior staff and departments.</li><li>
Respond to customer complaints and prepare formal responses and executive communications.</li><li>
Conduct field visits and perform additional tasks assigned.</li><li>
Other work as prescribed by the General Superintendent or Director, Facilities Station Maintenance.</li></ul><div><b>
Education and Experience:</b></div><div><b>
ASSISTANT TRANSIT MANAGEMENT ANALYST I and II</b></div><ul><li>
A master's degree from an accredited college or university in business administration, public administration, public policy, engineering, engineering technology, economics, architecture, mathematics, physics, computer science, finance, accounting, transportation planning, industrial psychology, urban planning/studies, human resources management, labor relations, operations research, security management or in a related area, or
</li><li>A baccalaureate degree from an accredited college or university and two years of satisfactory full-time professional experience working in budget administration, accounting, economic or financial administration, engineering, in management or methods of analysis, operations research, organization research or program evaluation, personnel or public administration, staff development, employment program planning or administration, security management; or general administration.</li></ul><div><b>
ASSOCIATE TRANSIT MANAGEMENT ANALYST</b></div><ul><li>
A master's degree from an accredited college or university in business administration, public administration, public policy, engineering, engineering technology, economics, architecture, mathematics, physics, computer science, finance, accounting, transportation planning, industrial psychology, urban planning/studies, human resources management, labor relations, operations research, security management or in a related area, and one year of full‐time satisfactory professional experience working in budget administration, accounting, economic or financial administration, engineering, in management or methods analysis, operations research, organizational research or program evaluation, personnel or public administration, staff development, employment program planning or administration, security management; or general administration; or
</li><li>A baccalaureate degree from an accredited college or university; and three years of full-time satisfactory experience as described in &quot;1&quot; above</li></ul><div><b>
Desired Skills:</b></div><ul><li>
Strong analytical and quantitative skills.</li><li>
Excellent written and oral communication skills, including the ability to communicate with personnel at all levels of the organization.</li><li>
Project management.</li><li>
Ability to work and deliver under demanding timelines.</li><li>
Proficiency in MS Excel, Access, PowerPoint, SharePoint, Visio and other data visualization tools (Microsoft Power BI/Tableau).
</li><li>Experience tracking assignments, deliverables, and due dates</li><li>
Ability to assist with reporting, status updates, and dashboard inputs
</li><li>Basic knowledge and understanding of transportation, maintenance, or construction terminology</li></ul><div><b>
Selection Method:</b>
</div><div>Based on evaluation of education, skills, experience, and interview.
</div><div>All appointments, with the exception of the Department of Subways employees on MABSTOA payroll, will be made on the NYCT payroll.
</div><div>
</div><div><b>Other Information:</b>
</div><div>Pursuant to the New York State Public Officers Law &amp; the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the &ldquo;Commission&rdquo;).
</div><div>
</div><div><b>Equal Employment Opportunity:</b>
</div><div>MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.</div></div></div>

Transit Management Analyst Series (Night Shift)

Bridgewater Advisors Inc.

<div>
 <p>
  <strong>
   About Us:
  </strong>
 </p>
 <p>
  We are a dynamic, independent wealth management firm located in Rockefeller Center. Our small, tight-knit team provides personalized financial services to high-net-worth clients, and we&rsquo;re seeking a highly organized and proactive Office Assistant/Executive Assistant to join our team. This is an exciting opportunity for someone looking to make a meaningful impact in a fast-paced, collaborative environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Overview:
  </strong>
 </p>
 <p>
  We are looking for an experienced Office Assistant who will also provide HR administration and executive assistant support. This individual will play a key role in ensuring the smooth and efficient operation of our office, supporting day-to-day administrative needs, assisting with HR functions, and supporting our leadership team. The ideal candidate is someone who thrives in a dynamic environment, is detail-oriented, and has strong interpersonal skills.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <em>
   Office Management:
  </em>
 </p>
 <ul>
  <li>
   Oversee daily office operations, ensuring an efficient and organized work environment.
  </li>
  <li>
   Answer phones.
  </li>
  <li>
   Greet clients as they arrive for meetings.
  </li>
  <li>
   Manage office supplies and vendor relationships.
  </li>
  <li>
   Coordinate office maintenance, equipment, and facilities management.
  </li>
  <li>
   Organize and manage meetings, conferences, and travel arrangements.
  </li>
  <li>
   Ensure the office kitchen remains tidy and well-stocked on a daily basis.
  </li>
  <li>
   Assist with office equipment as needed.
  </li>
 </ul>
 <p>
  <em>
   HR Administration:
  </em>
 </p>
 <ul>
  <li>
   Assist with onboarding and offboarding processes for new and departing employees.
  </li>
  <li>
   Maintain employee records and ensure compliance with HR policies and procedures.
  </li>
  <li>
   Help manage benefits administration and payroll coordination.
  </li>
 </ul>
 <p>
  <em>
   Executive Assistant Support:
  </em>
 </p>
 <ul>
  <li>
   Provide administrative support to senior executives, including calendar management and email correspondence.
  </li>
  <li>
   Experience using a CRM in the RIA industry is desirable
  </li>
  <li>
   Coordinate meetings, conferences, and client events.
  </li>
  <li>
   Assist Tax Team during tax preparation season.
  </li>
  <li>
   Assist with special projects and research as required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   3+ years of office management experience, ideally in a financial services or professional services setting.
  </li>
  <li>
   Executive assistant experience preferred.
  </li>
  <li>
   Proficiency in Google Workspace (Docs, Sheets, Gmail), MS Office and general office software.
  </li>
  <li>
   Excellent organizational, communication, and time-management skills.
  </li>
  <li>
   Ability to handle sensitive and confidential information with discretion.
  </li>
  <li>
   A proactive, positive attitude and the ability to multitask effectively in a fast-paced environment.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Us?
  </strong>
 </p>
 <ul>
  <li>
   Work in a collaborative and dynamic team environment.
  </li>
  <li>
   Competitive salary and benefits package.
  </li>
  <li>
   Salary range&nbsp;$60,000 - $80,000
  </li>
  <li>
   Hybrid workplace - 4 days in office, 1 day remote.
  </li>
  <li>
   The opportunity to contribute to the success and growth of a growing firm.
  </li>
  <li>
   Convenient Manhattan location: Rockefeller Center
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  If you&rsquo;re a motivated, detail-oriented professional who thrives in a hands-on role, we&rsquo;d love to hear from you. Apply today and become an integral part of our team!
 </p>
</div>


Office Assistant / Executive Assistant

Morgan Stanley

<div>Background on the Position
<br>
The Executive Assistant / Office Manager role will reside within the Firm Risk Management's Credit Risk Management (CRM) department as part of the Credit Risk Chief Operating Office (COO). This role provides direct administrative support to senior management and other staff based in the Purchase office, and serves as the Office Manager for the location, partnering with internal stakeholders to ensure smooth day-to-day office operations.
<br>
<br>
The successful candidate will have experience in an Executive Assistant and/or administrative support role; experience supporting directors or other high-level executives is preferred. This position requires a high level of professionalism, organization, and business etiquette. Due to the confidential and sensitive nature of information to which the candidate may be exposed, discretion is required. The ideal candidate must be able to learn quickly and engage in multiple detailed tasks at once, demonstrate strong flexibility regarding assigned duties, and be comfortable working in a fast-paced environment with changing priorities. The role will also provide back-up support to other administrative assistants, as needed.
<br>
<br>
Primary Responsibilities
<br>
<ul><li>Maintain executives' calendars; schedule meetings and conference calls; monitor incoming meeting requests; and manage conflicts and prioritization
</li><li>Coordinate domestic and international travel arrangements and manage expense reporting
</li><li>Support new hire coordination and onboarding, including ordering equipment, requesting building access, and submitting internal systems access requests
</li><li>Serve as the Office Manager for Purchase, partnering with internal stakeholders across FRM to support day-to-day office operations
</li><li>Oversee day-to-day office operations for the Purchase location, including conference room readiness, visitor logistics, and general office readiness (supplies/pantry)
</li><li>Coordinate with Facilities/IT/Security/Building Management to address office needs and escalations, including access/badging, maintenance, office printer management, and equipment issues
</li><li>Support vendor coordination, invoice processing, and local event logistics for the location (including Ariba, as applicable)
</li><li>Partner with other administrative professionals to provide back-up coverage, as needed Experience
</li><li>Minimum of 5 years' experience in an Executive Administrative Assistant role
</li><li>Professionalism, strong business etiquette, and excellent written and verbal communication skills
</li><li>Tact, discretion, and sound judgment when handling confidential information; proven experience interacting with senior management
</li><li>Strong problem-solving skills with the ability to multitask, prioritize, and manage competing deadlines
</li><li>Strong working experience with Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel)
</li><li>Familiarity with Ariba, Concur and Entitlement Management Systems is a plus
</li></ul><p></p><p><b>WHAT YOU CAN EXPECT FROM MORGAN STANLEY:
</b></p><p></p><p>At Morgan Stanley, we raise, manage and allocate capital for our clients &ndash; helping them reach their goals. We do it in a way that&rsquo;s differentiated &ndash; and we&rsquo;ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren&rsquo;t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you&rsquo;ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There&rsquo;s also ample opportunity to move about the business for those who show passion and grit in their work.
</p><p></p><p>To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.
</p><p></p><p>Expected base pay rates for the role will be between $70,000 and $115,000 year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
</p><p></p><p>Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.
</p><p></p><p>Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.
</p><p></p><p>For more information, please visit : https://www.morganstanley.com/people-opportunities/eeo .</p></div><p></p>

Credit Risk (Risk Management) : Job Level - Executive Assistant

Emery Celli Brinckerhoff Abady Ward & Maazel LLP

<div><p>Emery Celli Brinckerhoff Abady Ward &amp; Maazel LLP (www.ecbawm.com) is seeking to hire a Legal Assistant immediately. Currently thirty-four lawyers, the firm is a litigation boutique with a diverse mix of cases in both civil rights and complex commercial litigation. Our civil rights practice focuses on police misconduct, First Amendment rights, election law, employment and housing discrimination, prisoners' rights, education law, and class action litigation. The firm's commercial litigation practice serves a broad range of clients, from publicly traded corporations to individuals to small businesses.</p>
<p>
The successful candidate will interact with teams of attorneys, paralegals, and legal assistants in managing complex litigation support efforts, and the Operations Manager and Staff Manager to provide administrative and operational support. The candidate must be able to work in a fast-paced environment and handle multiple tasks for 4-5 attorneys, the Operations Manager and the Staff Manager. The candidate must also be willing and able to work overtime as needed. <b>This position requires a commitment to be in the firm's Rockefeller Center office on all business days and a two-year commitment in the role.</b></p>
<p>
The salary for this position is expected to be between $75,000 and $85,000 per year, not including overtime. The successful candidate will be eligible to receive an annual discretionary bonus and to take part in the firm's generous benefits program, which includes comprehensive health insurance at no cost to the employee, options for dental and vision insurance, 401(k) profit sharing, and a monthly commuting benefit.</p><br>
<p><b>
ROLE &amp; RESPONSIBILITIES:
</b></p><p>Assist attorneys and managers in all aspects, including but not limited to the following:</p>
<p><b>
Litigation Support</b></p>
<ul>
<li>Draft, proof, and edit a wide variety of forms, retainers, correspondence, and legal documents</li>
<li>Arrange and format documents in the appropriate legal format</li>
<li>Manage and update attorney calendars and contacts in Microsoft Outlook</li>
<li>Schedule and coordinate meetings with clients/co-counsel; make necessary reservations</li>
<li>Serve as a point of contact for client communications and relations</li>
<li>Assist attorneys with their time entries</li>
<li>Copy, fax, scan, and file legal documents</li>
<li>Record CLE credits and handle attorney registration/admission processes</li>
<li>Coordinate travel itineraries and hotel accommodations</li>
<li>Support attorneys with confidential personal matters</li>
<li>Answer multi-line phone system and take messages</li>
<li>Prepare exhibits and supporting materials for court appearances, depositions, conferences, and trial</li>
<li>Handle court filings and service</li>
<li>Format legal briefs and prepare tables of contents and tables of authorities</li>
<li>Prepare, send, and follow up on medical records requests</li>
<li>Organize and maintain physical and electronic case files</li><br>
</ul>
<p><b>Administrative Support</b></p>
<ul>
<li>Assist with supply management: track inventory, place orders, and maintain stock of office and kitchen supplies</li>
<li>Support daily kitchen prep: restock beverages and snacks, maintain cleanliness and organization</li>
<li>Assist with preparing conference rooms and offices with necessary technology and materials for meetings</li>
<li>Assist with events management including planning, setup/breakdown, managing RSVPs, room bookings, catering, etc.</li>
<li>Assist with occasional early morning/evening facilities tasks</li><br>
</ul>
<p><b>REQUIREMENTS:</b></p>
<ul>
<li>Bachelor's Degree or equivalent experience preferred</li>
<li>A two-year commitment in the role</li>
<li>Three to five years of legal assistant or executive assistant experience</li>
<li>Solid communication and interpersonal skills with a positive, can-do attitude</li>
<li>Excellent customer service skills with a professional demeanor</li>
<li>Ability to be resourceful and proactive when issues arise</li>
<li>Highly organized, strong attention to detail, stellar proofreading skills and adherence to deadlines</li>
<li>Fast and accurate typing, with excellent spelling and transcription skills</li>
<li>Experience working in a fast-paced, team environment</li>
<li>Proficient in Microsoft Products (Word, Excel, Outlook, PowerPoint)</li>
<li>Experience creating a Table of Contents (TOC) and Table of Authorities (TOA)</li>
<li>Ability to multitask, prioritize, and manage time effectively in a busy environment</li>
<li>Experience supporting office administration and administrative responsibilities in a professional setting</li>
<li>Professional discretion and ability to maintain strict confidentiality and handle confidential information</li>
<li>Comfortable lifting up to 25 lbs. and standing for extended periods when assembling materials</li>
<li>Willingness to work overtime as needed</li>
</ul>
<p>The firm is an equal opportunity employer and encourages people with diverse backgrounds and experiences to apply. Applicants should submit a cover letter, resume, and a list of three references, with all three documents combined into a single PDF, using the following file name convention: &quot;<b>FirstName LastName_ECBAWM Legal Assistant Application.pdf</b>&quot;, and uploaded in the 'Resume' field below.</p>
<p>
Applications should be submitted as soon as possible to the attention of The Hiring Committee. No telephone calls, recruiters, or headhunters, please.
</p><p><b>The application deadline is May 1, 2026.</b></p></div>

Legal Assistant

Atrium

<div>
 <strong>
  Client Overview
  <br/>
  <br/>
 </strong>
 Our client, a reputable, fast-paced real estate and property leasing firm based in New York City, is seeking a sharp, organized
 <strong>
  Administrative Assistant
 </strong>
 to support internal operations and office management. Known for their hands-on approach and dynamic portfolio of residential and commercial properties, the firm offers a collaborative and fast-moving work environment ideal for early-career professionals looking to grow in the real estate space. If you are a highly organized Administrative Assistant with an interest in real estate and team operations, this is a great chance to work in a professional, high-energy environment with long-term potential.
 <br/>
 <br/>
 <strong>
  Salary/Hourly Rate
  <br/>
  <br/>
 </strong>
 $30/hr
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 The Administrative Assistant will play a key role in supporting brokers, leasing agents, and office staff with scheduling, internal communication, and document management. The ideal Administrative Assistant is detail-oriented, resourceful, and confident working in a client-facing environment. This is a strong opportunity for an Administrative Assistant looking to grow within a real estate or leasing firm.
 <br/>
 <br/>
 <strong>
  Responsibilities Of The Administrative Assistant
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support to Brokers, Leasing Managers, and Operations staff.
  </li>
  <li>
   Coordinate internal meetings, manage calendars, and assist with scheduling property tours.
  </li>
  <li>
   Maintain databases of current listings, tenant inquiries, and property information.
  </li>
  <li>
   Assist with document preparation, lease paperwork, and filing systems.
  </li>
  <li>
   Track deadlines for lease renewals, applications, and follow-up items.
  </li>
  <li>
   Support office operations, ordering supplies, and managing vendor communication.
  </li>
  <li>
   Greet guests, clients, and tenants at the front desk and maintain a professional presence.
  </li>
  <li>
   Prepare materials for internal meetings, client presentations, and property tours.
  </li>
  <li>
   Communicate with tenants and clients to assist with inquiries and scheduling needs.
  </li>
  <li>
   Take on additional tasks and special projects as assigned by leadership.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Experience/Skills for the Administrative Assistant:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   1 - 3 years of experience in an Administrative Assistant or front office role.
  </li>
  <li>
   Strong organizational, communication, and multitasking skills.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  </li>
  <li>
   Comfortable working in a client-facing, deadline-driven environment.
  </li>
  <li>
   Ability to work independently and maintain a high level of professionalism.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Experience/Skills for the Administrative Assistant:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Previous experience in a real estate, leasing, or property management office.
  </li>
  <li>
   Familiarity with platforms like Yardi, AppFolio, or CRM systems.
  </li>
  <li>
   Interest in the NYC real estate market and property lifecycle.
  </li>
  <li>
   Ability to support multiple team members and adapt to shifting priorities.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree is preferred.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Potential for a temp-to-perm Administrative Assistant opportunity.
  </li>
  <li>
   Access to company listings, training, and real estate networking events.
  </li>
  <li>
   Direct support from experienced leasing and property professionals.
  </li>
  <li>
   Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
   <br/>
   <br/>
  </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 <br/>
 <br/>
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 <br/>
 <br/>
 EOE/M/F/D/V/SO
 <br/>
 <br/>
 Position ID: 392332
</div>


Administrative Assistant - 392332

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $65,850-$70,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div>
<p></p>
<p>Position Summary</p>
<p>
The Office of Institutional Equity (OIE) serves as a centralized resource for addressing all reports of discrimination and discriminatory harassment, including reports that involve alleged violations of Title VI and Title VII, reports that involve alleged violations of Title IX and the University&rsquo;s Gender-Based Misconduct Policy, as well as reports that relate to violations of the Protection of Minors Policy. The Office is responsible for reviewing, investigating and managing all incidents from inception through resolution whether the Respondent is a student, faculty, staff member or affiliate.</p>
<p>
The Administrative Coordinator will provide administrative and operational support for complaints of protected class discrimination and harassment, retaliation, sex-based harassment, sexual misconduct, stalking, and domestic and dating violence, filed by and against students, employees, faculty, administrators, and third-party affiliates. Triage and respond to sensitive inquiries and reports received in person, online, or by phone from students, faculty, administrators, and family members regarding OIE resources, investigation processes, and university policies in accordance with Family Educational Rights and Privacy Act (FERPA) and departmental guidelines. The Administrative Coordinator reports to the Assistant Director of Operations.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Administrative</b></p>
<ul>
<li>Coordinates office software and technology, including case database, Zoom, and Adobe.</li>
<li>Resolves facilities and technology issues.</li>
<li>Creates, edits, and maintains applicable website(s), intranet, policies, and procedures.</li>
<li>Manages, tracks, and updates incident reports and cases. Supports compliance with the Clery Act and NYS 129.</li>
<li>Maintains and regularly audits multiple complex spreadsheets and database records to ensure the highest level of data accuracy and integrity for OIE case tracking and reporting.</li>
<li>Responds to students, faculty, administrators and family members regarding inquiries or other correspondence.</li>
<li>Responsible for compiling files and documents upon request. Prepares correspondence and other case-related materials and conducts file reviews.</li>
<li>Manages all technology for hearings, including submission of hearing transcription.</li>
<li>Assist the Assistant Director of Operations with finance and budget duties, including processing of invoices, expenditures, reimbursements, etc.</li>
</ul>
<p><b>Operations</b></p>
<ul>
<li>Facilitates daily incident review meetings including preparing and presenting high-level summaries and other relevant information required to inform incident response.</li>
<li>Communicates with staff across OIE divisions and other stakeholders at a preliminary level to provide case updates, triages, and ensures follow up of reports.</li>
<li>Manages and distributes Access Restriction, Persona Non-Grata, and revocation of alumni privileges notifications to partner offices.</li>
<li>Responds to employee disciplinary record requests and completes background checks while staying in compliance with FERPA and departmental guidelines.</li>
<li>Pulls data and routinely generates and analyzes various reports, including incident reports, case records and other sensitive data.</li>
<li>Manages timely progress and assists in the implementation of projects or initiatives, including staff onboarding, programs, staff training and development, systems implementation, and community events programming.</li>
<li>Additional duties as assigned.</li>
</ul>
<p></p><p>Minimum Qualifications</p>
<ul>
<li>A bachelor's degree and/or its equivalent and a minimum of two years in related administrative experience in a university or other complex organization is required.</li>
<li>The incumbent must possess excellent verbal and written communication skills and should have experience and knowledge in drafting legal documents, interpersonal communications, customer service, dealing with ambiguity, program planning, and other organizational skills.</li>
<li>The incumbent must display resourcefulness, discretion, attention to detail, flexibility and the ability to prioritize and manage multiple tasks.</li>
<li>Proficiency in Microsoft Office, Google for Education, Adobe Creative Cloud (Acrobat, Dreamweaver, Illustrator, etc), and other publishing or database software is preferred.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>Excellent verbal and written communication and organizational skills, good judgment, an appreciation of confidentiality and discretion, and attention to detail.</li>
<li>Candidate must be well organized and able to manage a demanding workload and complex cases in an accurate and timely fashion</li>
<li>Able to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with professional staff, students, faculty, and organizational stakeholders.</li>
<li>Strong interpersonal, customer service, program planning, and organizational skills required.
<br>
Resourcefulness, discretion, attention to detail, flexibility, and the ability to prioritize and manage multiple tasks are essential.</li>
<li>Ability to work independently and follow through and handle multiple tasks simultaneously.</li>
<li>Proficiency with MS Office Suite, Google Suite, Maxient, Adobe Acrobat Pro, and other desktop publishing and database software.</li></ul><br>
<p></p>
<p>
</p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Administrative Coordinator, Operations Division - Faculty and Staff ADDH

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