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ambulatory facilities operations administrative assistant

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 40</li>
<li>Standard Work Schedule: Core business hours Monday-Friday, schedules vary</li>
<li>Salary Range: 65,300.00 -69,010.00</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The FPO Ambulatory Facilities Administrative Assistant coordinates all the day-to-day administrative support for the Ambulatory Facilities Operations Office. In addition, the administrative assistant manages assigned projects/initiatives and, as a member of the facilities support team, ensures that service level agreements are met and facilities issues are addressed promptly and timely.

Responsibilities

Essential Duties
<ul><li>Coordinate meetings, appointments, and conferences for Assistant Director and staff as needed.</li>
<li>Work closely with CU Departments, NYPH Facilities, and Environmental services to ensure the professional upkeep of ColumbiaDoctors spaces and make sure all issues/requests are processed in a timely manner.</li>
<li>Attend meetings and assist with the determination of project requirements.</li>
<li>Coordinate and lead walkthroughs with departments and vendors as needed.</li>
<li>Coordinate internal resources and third-party vendors for projects.</li>
<li>Coordinate the processing of purchase orders and project contracts.</li>
<li>Work closely with Purchasing and ARC team to verify that all project documents are processed accurately and in a timely manner.</li>
<li>Communicate relevant project information to requesting departments, vendors, and the NYPH facility team as needed.</li>
<li>Coordinate NYPH painting requests for all ColumbiaDoctors departments from inception to completion.</li>
<li>Maintain ongoing logs of all NYPH painting requests.</li>
<li>Coordinate painting, flooring, window treatment/cleaning requests for all ColumbiaDoctors Departments</li>
<li>Process invoices and purchase orders.</li>
<li>Assist in coordinate all necessary paperwork for year-end financial reconciliation/closing.</li>
<li>Perform miscellaneous administrative duties as assigned</li>
</ul>
Project Management
<ul>
<li>Participates and/or supports assigned projects and initiatives. Executes tasks and coordinates services including scheduling and supervision of tasks. Utilizes tools and reporting mechanisms to track progress and ensure timely communication of issues and status. Conducts research and gap analysis as needed. Provides administrative support for projects as needed.</li>
<li>Assist in the financial closure of all refurbishment and non-refurbishment projects.</li>
</ul>
People
<ul>
<li>Assists Supervisor on recruiting and human resource management activities as needed including vendor and other outsourced staff-related activities. Under the direction of the Supervisor, helps to monitor those service level agreement (as related to staffing and performance) are adhered to.</li>
<li>Promotes staff professionalism and performance modeling behavior, team accountability, and demonstrating best practices/techniques.</li>
<li>Establishes a culture of coaching and mentoring to facilitate continuous professional development and maintain an efficient patient-centered environment ensuring accountability, quality patient care, and patient satisfaction.</li>
</ul>
Other
<ul>
<li>Keep current on all organizational, practice, and patient privacy policies (e.g. infection control, HIPAA), goals, initiatives, and required trainings.</li>
<li>Maintain a safe and secure work environment by following all OSHA, EH&amp;S, and public safety policies and guidelines.</li>
<li>Successfully complete all required university, hospital, and department trainings.</li>
<li>Must be available to work nights and weekends</li>
</ul>
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Minimum Qualifications
<ul>
<li>Bachelor's Degree</li>
<li>An equivalent combination of education and experience may be considered.</li>
<li>The candidate must be well organized and be able to manage a demanding workload in an accurate and timely manner.</li>
<li>Proficiency in problem assessment, resolution, and collaborative problem-solving in interdisciplinary settings.</li>
<li>Ability to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with staff, providers, and organizational stakeholders.</li>
<li>Ability to work independently, follow through, and handle multiple tasks simultaneously.</li>
<li>Ability to work collaboratively with a culturally diverse staff and patient/family population, demonstrating tact and sensitivity in stressful situations.</li>
<li>Proficiency in Microsoft Office (Word &amp; Excel) or similar software is required, and an ability and willingness to learn new systems and programs.</li>
<li>Must be a motivated individual with a positive mindset and exceptional work ethic.</li>
<li>Must successfully complete systems training requirements</li>
</ul>
Competencies
Patient Facing Competencies
Minimum Proficiency Level
Accountability &amp; Self-Management
Level 3 - Intermediate
Adaptability to Change &amp; Learning Agility
Level 2 - Basic
Communication
Level 2 - Basic
Customer Service &amp; Patient Centered
Level 3 - Intermediate
Emotional Intelligence
Level 2 - Basic
Problem Solving &amp; Decision Making
Level 3 - Intermediate
Productivity &amp; Time Management
Level 3 - Intermediate
Teamwork &amp; Collaboration
Level 2 - Basic
Quality, Patient &amp; Workplace Safety
Level 2 - Basic
Leadership Competencies
Minimum Proficiency Level
Performance Management
Level 1 -Introductory
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Ambulatory Facilities Operations Administrative Assistant

Addison Group

<div>
 
 Job Title:
 
 Administrative Assistant
 
 
 
 Industry:
 
 Legal Services
 
 
 
 Location (city, state):
 
 New York, NY
 
 
 
 Assignment Type:
 
 Direct Hire
 
 
 
 Pay:
 
 $65,000 &ndash; $72,000 annually (depending on experience)
 
 
 
 Work Schedule:
 
 Monday &ndash; Friday, 9:30 AM &ndash; 5:30 PM; onsite with every other Friday remote
 
 
 
 Benefits:
 
 This position is eligible for medical, dental, vision, and 401(k).
 
 
 
 About Our Client
 
 
 
 Addison Group is partnering with a globally recognized legal services organization headquartered in New York City. Our client supports a broad range of corporate, litigation, regulatory, and financial matters for organizations worldwide. They are seeking an Administrative Assistant to support legal professionals and contribute to the smooth operation of daily administrative and client service activities.
 
 
 
 Job Description
 
 
 
 The Administrative Assistant will provide high-level administrative and operational support to attorneys and legal teams. This role involves coordinating calendars, preparing documents, managing communications, and assisting with billing and client-related administrative tasks.
 
 
 The ideal candidate is proactive, highly organized, and comfortable working in a fast-paced professional services environment where priorities may shift throughout the day.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Draft, format, and revise professional correspondence, reports, and legal-related documentation
 </li>
 <li>
 Manage incoming calls and messages, ensuring clear and professional communication with internal and external contacts
 </li>
 <li>
 Review and organize electronic and physical correspondence for attorneys and team members
 </li>
 <li>
 Maintain and coordinate calendars, including scheduling meetings and appointments
 </li>
 <li>
 Coordinate domestic and international travel arrangements as needed
 </li>
 <li>
 Prepare and format documents based on attorney dictation or notes
 </li>
 <li>
 Maintain organized filing systems for both electronic and physical records
 </li>
 <li>
 Coordinate logistics for internal meetings and client-facing events
 </li>
 <li>
 Enter attorney time and track reimbursable expenses in internal systems
 </li>
 <li>
 Assist with billing preparation and review of invoices for accuracy
 </li>
 <li>
 Update internal client relationship management systems with contact information
 </li>
 <li>
 Support administrative workflows such as opening client matters and conducting internal checks related to new work
 </li>
 <li>
 Provide backup administrative support to other legal professionals when needed
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Experience:
 
 
 
 <ul>
 <li>
 1&ndash;5 years of administrative support experience, preferably within a legal or professional services environment
 </li>
 <li>
 Recent graduates may be considered if they have completed relevant internships or legal administrative programs
 
 
 </li>
 </ul>
 
 Technical Skills:
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
 </li>
 <li>
 Strong calendar management skills using Outlook
 </li>
 <li>
 Ability to proofread documents for spelling, grammar, and formatting accuracy
 </li>
 <li>
 Experience with legal or professional services software platforms is a plus
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
 <li>
 Associate&rsquo;s degree required
 </li>
 <li>
 Bachelor&rsquo;s degree strongly preferred
 
 
 </li>
 </ul>
 Perks
 
 
 <ul>
 <li>
 Opportunity to work with a globally recognized professional services organization
 </li>
 <li>
 Collaborative administrative team environment
 </li>
 <li>
 Exposure to high-level legal operations and professional development opportunities
 </li>
 <li>
 Competitive salary and benefits package
 
 
 </li>
 </ul>
 Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.
</div>

Legal Administrative Assistant

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a reputable, fast-paced real estate and property leasing firm based in New York City, is seeking a sharp, organized
 
 Administrative Assistant
 
 to support internal operations and office management. Known for their hands-on approach and dynamic portfolio of residential and commercial properties, the firm offers a collaborative and fast-moving work environment ideal for early-career professionals looking to grow in the real estate space. If you are a highly organized Administrative Assistant with an interest in real estate and team operations, this is a great chance to work in a professional, high-energy environment with long-term potential.
 
 
 
 Salary/Hourly Rate
 
 
 
 $30/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will play a key role in supporting brokers, leasing agents, and office staff with scheduling, internal communication, and document management. The ideal Administrative Assistant is detail-oriented, resourceful, and confident working in a client-facing environment. This is a strong opportunity for an Administrative Assistant looking to grow within a real estate or leasing firm.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to Brokers, Leasing Managers, and Operations staff.
 </li>
 <li>
 Coordinate internal meetings, manage calendars, and assist with scheduling property tours.
 </li>
 <li>
 Maintain databases of current listings, tenant inquiries, and property information.
 </li>
 <li>
 Assist with document preparation, lease paperwork, and filing systems.
 </li>
 <li>
 Track deadlines for lease renewals, applications, and follow-up items.
 </li>
 <li>
 Support office operations, ordering supplies, and managing vendor communication.
 </li>
 <li>
 Greet guests, clients, and tenants at the front desk and maintain a professional presence.
 </li>
 <li>
 Prepare materials for internal meetings, client presentations, and property tours.
 </li>
 <li>
 Communicate with tenants and clients to assist with inquiries and scheduling needs.
 </li>
 <li>
 Take on additional tasks and special projects as assigned by leadership.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 1 - 3 years of experience in an Administrative Assistant or front office role.
 </li>
 <li>
 Strong organizational, communication, and multitasking skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Comfortable working in a client-facing, deadline-driven environment.
 </li>
 <li>
 Ability to work independently and maintain a high level of professionalism.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Previous experience in a real estate, leasing, or property management office.
 </li>
 <li>
 Familiarity with platforms like Yardi, AppFolio, or CRM systems.
 </li>
 <li>
 Interest in the NYC real estate market and property lifecycle.
 </li>
 <li>
 Ability to support multiple team members and adapt to shifting priorities.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Potential for a temp-to-perm Administrative Assistant opportunity.
 </li>
 <li>
 Access to company listings, training, and real estate networking events.
 </li>
 <li>
 Direct support from experienced leasing and property professionals.
 </li>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 392332
</div>

Administrative Assistant - 392332

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $65,850-$70,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>

Position Summary

The Office of Institutional Equity (OIE) serves as a centralized resource for addressing all reports of discrimination and discriminatory harassment, including reports that involve alleged violations of Title VI and Title VII, reports that involve alleged violations of Title IX and the University&rsquo;s Gender-Based Misconduct Policy, as well as reports that relate to violations of the Protection of Minors Policy. The Office is responsible for reviewing, investigating and managing all incidents from inception through resolution whether the Respondent is a student, faculty, staff member or affiliate.

The Administrative Coordinator will provide administrative and operational support for complaints of protected class discrimination and harassment, retaliation, sex-based harassment, sexual misconduct, stalking, and domestic and dating violence, filed by and against students, employees, faculty, administrators, and third-party affiliates. Triage and respond to sensitive inquiries and reports received in person, online, or by phone from students, faculty, administrators, and family members regarding OIE resources, investigation processes, and university policies in accordance with Family Educational Rights and Privacy Act (FERPA) and departmental guidelines. The Administrative Coordinator reports to the Assistant Director of Operations.

Responsibilities

Administrative
<ul>
<li>Coordinates office software and technology, including case database, Zoom, and Adobe.</li>
<li>Resolves facilities and technology issues.</li>
<li>Creates, edits, and maintains applicable website(s), intranet, policies, and procedures.</li>
<li>Manages, tracks, and updates incident reports and cases. Supports compliance with the Clery Act and NYS 129.</li>
<li>Maintains and regularly audits multiple complex spreadsheets and database records to ensure the highest level of data accuracy and integrity for OIE case tracking and reporting.</li>
<li>Responds to students, faculty, administrators and family members regarding inquiries or other correspondence.</li>
<li>Responsible for compiling files and documents upon request. Prepares correspondence and other case-related materials and conducts file reviews.</li>
<li>Manages all technology for hearings, including submission of hearing transcription.</li>
<li>Assist the Assistant Director of Operations with finance and budget duties, including processing of invoices, expenditures, reimbursements, etc.</li>
</ul>
Operations
<ul>
<li>Facilitates daily incident review meetings including preparing and presenting high-level summaries and other relevant information required to inform incident response.</li>
<li>Communicates with staff across OIE divisions and other stakeholders at a preliminary level to provide case updates, triages, and ensures follow up of reports.</li>
<li>Manages and distributes Access Restriction, Persona Non-Grata, and revocation of alumni privileges notifications to partner offices.</li>
<li>Responds to employee disciplinary record requests and completes background checks while staying in compliance with FERPA and departmental guidelines.</li>
<li>Pulls data and routinely generates and analyzes various reports, including incident reports, case records and other sensitive data.</li>
<li>Manages timely progress and assists in the implementation of projects or initiatives, including staff onboarding, programs, staff training and development, systems implementation, and community events programming.</li>
<li>Additional duties as assigned.</li>
</ul>
Minimum Qualifications
<ul>
<li>A bachelor's degree and/or its equivalent and a minimum of two years in related administrative experience in a university or other complex organization is required.</li>
<li>The incumbent must possess excellent verbal and written communication skills and should have experience and knowledge in drafting legal documents, interpersonal communications, customer service, dealing with ambiguity, program planning, and other organizational skills.</li>
<li>The incumbent must display resourcefulness, discretion, attention to detail, flexibility and the ability to prioritize and manage multiple tasks.</li>
<li>Proficiency in Microsoft Office, Google for Education, Adobe Creative Cloud (Acrobat, Dreamweaver, Illustrator, etc), and other publishing or database software is preferred.</li>
</ul>
Preferred Qualifications
<ul>
<li>Excellent verbal and written communication and organizational skills, good judgment, an appreciation of confidentiality and discretion, and attention to detail.</li>
<li>Candidate must be well organized and able to manage a demanding workload and complex cases in an accurate and timely fashion</li>
<li>Able to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with professional staff, students, faculty, and organizational stakeholders.</li>
<li>Strong interpersonal, customer service, program planning, and organizational skills required.
 
Resourcefulness, discretion, attention to detail, flexibility, and the ability to prioritize and manage multiple tasks are essential.</li>
<li>Ability to work independently and follow through and handle multiple tasks simultaneously.</li>
<li>Proficiency with MS Office Suite, Google Suite, Maxient, Adobe Acrobat Pro, and other desktop publishing and database software.</li></ul> 


Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Coordinator, Operations Division - Faculty and Staff ADDH

<div>
 
 Client Overview
 
 
 
 Our client, a reputable financial services company in New York City, is seeking a detail-oriented and professional
 
 Administrative Assistant
 
 to support daily office operations. This role is ideal for someone with strong administrative experience who thrives in a structured, fast-paced corporate finance environment.
 
 
 
 Salary/Hourly Rate
 
 
 
 $26/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will provide administrative and operational support to internal teams and leadership. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining professionalism. The position is fully onsite.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to executives and department teams.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare reports, presentations, and business correspondence.
 </li>
 <li>
 Handle data entry, filing, scanning, and document management.
 </li>
 <li>
 Coordinate internal meetings and assist with conference room scheduling.
 </li>
 <li>
 Support office operations, including ordering supplies and coordinating vendors.
 </li>
 <li>
 Assist with travel arrangements and expense tracking as needed.
 </li>
 <li>
 Maintain organized records and assist with special projects.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 2+ years of administrative assistant experience in a corporate environment.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Highly organized with strong attention to detail.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Ability to multitask and meet deadlines in a fast-paced environment.
 </li>
 <li>
 Professional, polished demeanor.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Experience working in finance or financial services environments.
 </li>
 <li>
 Experience supporting multiple teams or senior leadership.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 High school diploma is required.
 </li>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 392074
</div>

Administrative Assistant - 392074

CitiStaffing

<div>
 
 
 Executive Assistant to CEO - $120k-$150k
 
 
 
 
 
 
 
 Global technology firm is looking for an Executive Assistant to support Founder/CEO as a right-hand administrative and operational support person. Position will enable the assistant to act as a strategic partner and trusted operator, while keeping office operations moving in a fast-paced environment.
 
 
 
 
 
 
 Responsibilities Include:
 
 
 <ul>
 <li>
 Serve as a right-hand partner to CEO performing both EA and PA duties as needed
 </li>
 <li>
 Manage complex scheduling and calendar coordination across multiple time zones
 </li>
 <li>
 Arrange extensive global travel including air, ground transportation, dining reservation, hotels with different time zones, visas, etc.
 </li>
 <li>
 Prepare for high-stakes meetings: create agendas, materials, briefs, and follow-ups
 </li>
 <li>
 Handle sensitive information with discretion and professionalism; maintain absolute confidentiality
 </li>
 <li>
 Partner with internal leaders and external partners to support initiatives, troubleshoot blockers, and move projects forward
 </li>
 <li>
 Build and refine scalable administrative processes that keep our executive function running like a well-oiled machine
 </li>
 <li>
 Assist with office operations support including vendor management, supplies, invoicing, and some HR-related tasks
 </li>
 <li>
 Moderate Personal Assistant work as needed
 </li>
 </ul>
 
 
 
 
 
 Requirements Include:
 
 
 <ul>
 <li>
 8+ years of experience in administrative support to senior leadership including C-Suite, Founders, and executives
 </li>
 <li>
 Prior experience in tech firms and/or startup environments is a BIG plus; must be able to work at a fast-paced with an entrepreneurial mindset
 </li>
 <li>
 College graduates strongly preferred
 </li>
 <li>
 Previous work with business operations and light office management would be an asset
 </li>
 <li>
 Highly organized and detail-oriented, must have a keen sense of discretion
 </li>
 <li>
 An exceptional communicator with strong emotional intelligence and sound judgment
 </li>
 </ul>
 
 
</div>

Executive Assistant to CEO - $120k-$150k

Mission Staffing

<div>
 
 
 Confidential Job Description &ndash; Executive Assistant (Industrials Team)
 
 
 
 
 Location:
 
 New York, NY
 
 
 
 Schedule:
 
 4 days onsite
 
 
 
 Compensation:
 
 $125,000 &ndash; $150,000 base + discretionary bonus (20&ndash;25%)
 
 
 
 Experience Level:
 
 7+ years
 
 
 
 
 
 
 Overview
 
 
 
 A highly respected, Private Equity firm is seeking an experienced Executive Assistant to support senior members of its Industrials investment team. This firm is known for its operationally focused approach, strong performance track record, and collaborative yet high-performance culture.
 
 
 
 
 
 This role requires a polished, proactive professional who thrives in a fast-paced, dynamic environment and is comfortable supporting multiple senior stakeholders with varying working styles, many of whom operate remotely.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide high-level administrative support to:
 </li>
 <li>
 2 senior Partners (one with light touch), Principals, Advisors
 </li>
 <li>
 Manage complex, ever-changing calendars and travel logistics across multiple time zones
 </li>
 <li>
 Coordinate and execute several board-level meetings/events annually, including handling frequent changes and updates
 </li>
 <li>
 Serve as a central point of coordination across a distributed team, maintaining alignment despite remote working structures
 </li>
 <li>
 Track priorities, maintain visibility into team activity, and proactively anticipate needs
 </li>
 <li>
 Partner closely with other administrative professionals to ensure seamless team support
 </li>
 </ul>
 
 
 
 
 
 Team &amp; Environment
 
 
 <ul>
 <li>
 Part of a broader administrative team
 </li>
 <li>
 The Principal is regularly onsite; most other stakeholders operate remotely
 </li>
 <li>
 The environment is fast-paced, detail-oriented, and requires strong collaboration and communication across teams
 </li>
 </ul>
 
 
 
 
 
 Candidate Profile
 
 
 <ul>
 <li>
 7+ years of Executive Assistant experience, preferably within finance, private equity, or similarly demanding environments
 </li>
 <li>
 Demonstrated ability to support multiple senior executives simultaneously
 </li>
 <li>
 Highly adaptable with a strong ability to manage ambiguity and shifting priorities
 </li>
 <li>
 Proactive, resourceful, and capable of taking full ownership of responsibilities
 </li>
 <li>
 Strong interpersonal skills with the ability to navigate different personalities and working styles
 </li>
 <li>
 High level of discretion, professionalism, and sound judgment
 </li>
 <li>
 Willingness to maintain awareness of team needs outside of standard business hours when necessary
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 <ul>
 <li>
 Competitive base salary and bonus structure
 </li>
 <li>
 Comprehensive medical, dental, and vision coverage (fully employer-paid in-network)
 </li>
 <li>
 401(k) with immediate employer match and enhanced employer contributions after tenure milestones
 </li>
 <li>
 Additional perks include daily meals, wellness benefits, and access to onsite fitness facilities
 </li>
 </ul>
 
 
 
 
 
 Additional Notes
 
 
 
 This is an opportunity to join a top-tier firm with a strong reputation and work closely with senior leadership in a highly visible role. The position offers meaningful exposure, responsibility, and long-term growth potential for the right candidate.
 
</div>

Executive Assistant - Industrials Team - Private Equity

Explore 537+ Ambulatory facilities operations administrative assistant in New York this April. Find roles across top companies and apply now to boost your career.