administrative support manager

Atrium

<div>
 
 Client Overview
 
 
 
 Our client is a dynamic workplace solutions provider, specializing in modern office environments. The company delivers innovative design and furniture solutions for diverse clients. They are looking to add an
 
 Office Manager
 
 to their team on a temp-to-hire basis. They are renowned for their collaborative culture and commitment to employee development.
 
 
 
 Salary/Hourly Rate
 
 
 
 $32/hr - $40/hr DOE
 
 
 
 Position Overview
 
 
 
 The Office Manager oversees the daily operations of the design showroom, ensuring efficient workflow and exceptional client experience. This role manages administrative functions, coordinates staff, and supports the Sales and Design teams.
 
 
 
 Responsibilities Of The Office Manager
 
 
 
 <ul>
 <li>
 Manage showroom operations and maintain a welcoming environment.
 </li>
 <li>
 Coordinate schedules, meetings, and showroom events.
 </li>
 <li>
 Oversee inventory and order supplies.
 </li>
 <li>
 Support the Sales and Design teams with administrative tasks.
 </li>
 <li>
 Prepare and review operational reports.
 </li>
 <li>
 Communicate with clients, vendors, and internal teams.
 </li>
 <li>
 Implement procedural improvements for efficiency.
 </li>
 <li>
 Ensure compliance with company policies and employment laws.
 
 
 </li>
 </ul>
 
 Required Experience/Skills For The Office Manager
 
 
 
 <ul>
 <li>
 2+ years in office management or administrative roles.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Proficiency in Microsoft Office and database software.
 </li>
 <li>
 Excellent communication and active listening abilities.
 </li>
 <li>
 Experience managing records and information.
 </li>
 <li>
 Ability to prioritize tasks and solve problems.
 </li>
 <li>
 Knowledge of customer service principles.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills For The Office Manager
 
 
 
 <ul>
 <li>
 Experience in a design showroom or similar environment.
 </li>
 <li>
 Familiarity with ERP and accounting software.
 </li>
 <li>
 Background in supporting Sales or Design teams.
 </li>
 <li>
 Inherent interest in the arts, architecture, design, or similar.
 
 
 </li>
 </ul>
 
 Education Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree is required.
 </li>
 <li>
 A concentration in Art/Design is preferred.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
</div>

Office Manager

Storrow Management LLC

<div><div><div>Benefits:</div>
<ul><li>401(k)</li>
<li>Employee discounts</li>
<li>Paid time off</li>
</ul></div><div><div>We are seeking a motivated, reliable, and customer-focused Assistant Manager to join our self-storage team in Elmhurst, NY. This is an excellent opportunity for someone with strong sales and customer service experience who is looking to grow within a fast-paced and expanding company. 
</div><div>Position Overview 
</div><div>As the Assistant Manager, you will support the Property Manager in overseeing the daily operations of the facility. You will play a key role in driving sales, maintaining excellent customer service, supporting facility operations, and ensuring the property remains clean, safe, and professionally maintained. 
</div><div>Key Responsibilities: 
</div><ul><li>Assist with the daily operations of the storage facility</li>
<li>Promote and rent storage units to maximize occupancy and revenue</li>
<li>Meet and exceed monthly sales goals and performance targets</li>
<li>Sell retail merchandise including boxes, locks, tape, and packing supplies</li>
<li>Provide outstanding customer service in person, over the phone, and via email</li>
<li>Assist customers with move-ins, move-outs, transfers, and account inquiries</li>
<li>Handle collections, delinquent accounts, payment processing, and follow-up calls</li>
<li>Maintain accurate customer records, rental agreements, and reports</li>
<li>Conduct property walkthroughs to ensure cleanliness, organization, and safety</li>
<li>Perform light maintenance duties including sweeping, cleaning units, removing trash, changing light bulbs, and minor upkeep tasks</li>
<li>Prepare vacant units for new rentals</li>
<li>Monitor gate access, security systems, and overall property activity</li>
<li>Assist with opening and closing procedures</li>
<li>Support marketing and outreach efforts to increase rentals and visibility</li>
<li>Order and organize office, retail, and facility supplies as needed</li>
<li>Help resolve customer concerns in a professional and timely manner</li>
<li>Ensure company policies and operational procedures are followed</li>
<li>Assist the Property Manager with administrative duties and special projects</li>
<li>Maintain a professional appearance and positive attitude at all times</li>
<li>Perform additional duties as assigned by management</li>
</ul><div>Qualifications: 
</div><ul><li>Previous sales, retail, customer service, or assistant management experience preferred</li>
<li>Strong communication and interpersonal skills</li>
<li>Organized, dependable, and able to multitask effectively</li>
<li>Comfortable using computers and basic office software</li>
<li>Self-motivated with a strong work ethic and positive attitude</li>
<li>Ability to work independently and as part of a team</li>
<li>Ability to perform light physical labor and lift up to 50 lbs when necessary</li>
<li>Weekend availability required</li>
<li>Must reside in or near Elmhurst, Queens, NY</li>
<li>Employment contingent upon successful completion of a background check</li>
<li>Self-storage experience is a plus but not required
</li></ul><div>Compensation &amp; Benefits: 
</div><ul><li>Competitive hourly pay</li>
<li>Performance-based bonuses and incentives</li>
<li>Health benefits</li>
<li>Paid holidays, vacation, and sick time</li>
<li>Career advancement opportunities within a growing company</li>
<li>Employee discount on storage units</li>
<li>Supportive and team-oriented work environment</li>
</ul><div>If you are driven, professional, and looking for a long-term opportunity with growth potential, we encourage you to apply today and join our growing team. 
</div><div>Pay: $20.00 - $23.00 per hour 
</div><div>Benefits: 
</div><ul><li>401(k)</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul><div>Work Location: In person</div></div></div>

Assistant Property Manager

Per Scholas

<div><div>ABOUT PER SCHOLAS:

For 30 years, Per Scholas has been on a mission to drive mobility and opportunity in the ever-advancing technology landscape by unlocking the untapped potential of individuals, uplifting communities, and meeting the needs of employers through rigorous tech training. By teaming up with dynamic employer partners, ranging from Fortune 500 companies to innovative startups, we're forging inclusive tech talent pipelines, fulfilling an ever-increasing need for skilled talent. With national remote training and campuses in 20+ cities and counting, Per Scholas offers no-cost training programs in the most sought-after tech skills, spanning Cloud, Cybersecurity, Data Engineering, IT Support, Software Engineering, and more. To date, 30,000+ individuals have been trained through Per Scholas, propelling their professional trajectories into high-growth tech careers with salaries three times higher than their pre-training earnings. Learn more by visiting PerScholas.org and follow us on LinkedIn, X, Facebook, Instagram, and YouTube.

Per Scholas preferred hires reside within the following states: AZ, CA, CO, FL, GA, IL, IN, KS, MD, MA, MI, MO, NC, NJ, NY, OH, PA, TX, WA</div>
WHO WE ARE LOOKING FOR: 


As a key member of the national development team, you will support the Senior Manager, Development Operations, in ensuring that the entire Development team operates at the highest level of effectiveness. You will help coordinate department functions, including gift and list management, prospect moves data management, and reporting. In partnership with the Senior Manager, Development Operations, you will work closely with the Information Technology department to ensure all systems function optimally and liaise with the Finance department to ensure all income is being recorded and reconciled across our systems. The Associate, Development Operations will report to the Senior Manager, Development Operations, and learn from an experienced and talented team of Development professionals. 


WHAT YOU'LL DO:

The development associate provides critical administrative support to a team of 30+ full-time development professionals and multiple consultants by managing the following responsibilities: 

<ul>
<li>Manage daily gift recording, acknowledgments, and recurring reporting, in partnership with Fiscal and the Senior Manager for Development Operations</li>
<li>Manage constituent and gift quality control through dynamic reporting and team training to reinforce accurate data entry</li>
<li>Maintain and organize updated financial documents and attachments in Google Drive and Salesforce</li>
<li>Prepare monthly invoices, payment requests, and other documents for approval and submission to Fiscal</li>
<li>May assist in assembling letters of interest, grant proposals, reports, budgets, and other documentation to respond to donor guidelines</li>
<li>Assisting with special events as needed.</li></ul> 


WHAT YOU'LL BRING TO US: 


Professional Requirements
<ul>
<li>Ability to learn and manage a database with confidential information; prior experience with Salesforce or other CRMs desirable</li>
<li>Exceptional organizational and attention to detail, and strong follow-through</li>
<li>Strong writing, editing, note-taking, and copy-editing skills</li>
<li>Excellent verbal communication skills, both in person and on phone</li>
<li>Ability to manage multiple tasks in a deadline-driven environment, working both independently and as a team member</li>
<li>Experience with or ability to learn Google Apps for Business (Docs, Drive, Gmail, Calendar, Chat, etc.) and Slack</li>
<li>Prior administrative, non-profit and/or development experience desirable, but not required</li></ul> 


Personal Characteristics
<ul>
<li>You thrive in a creative, inventive, fast-paced startup environment with people who are passionate about their work and mission.</li>
<li>You are detail oriented, with exceptional organizational and time management skills.</li>
<li>You have a collaborative and flexible work style. You're excited to work cross-functionally with other departments and independently.</li>
<li>You are tech savvy and can learn fast.</li>
<li>You are data-driven, result-oriented and a forward-looking catalyst for social change.</li>
<li>You are interested in workforce development, technology, diversity, organizational growth, and scaling impact.</li>
<li>You stand behind our mission, believing that individuals from any community should have access to well-paying career positions, and that talent should be recognized and recruited from many diverse sources.</li>
</ul>
For this role specifically, we are targeting a salary of $55,000 with a range between $50,000- $55,000 where the difference in salary is typically determined by several factors, including geography in which the selected candidate resides, and alignment with qualifications and experience. 


LI# Remote
<div><div>
Benefits &amp; Perks

Per Scholas offers a comprehensive benefits package designed to support your health, financial well-being, and overall quality of life!

Holidays &amp; PTO: Full-Time Per Scholas team members enjoy over 40 days of paid time off each year through a mix of holidays, vacation, and sick/personal time! All employees are eligible for Holiday pay upon hire (a total of 22 holidays annually, including a week off for Independence day and a week before the New Year). Full-Time Benefits Eligible employees also receive 80 Wellness Hours to use for Sick, Safe, or Personal reasons and accrue Vacation at a rate of 8 hours at the beginning of every month, supporting rest, recharge, and work-life balance. Vacation accruals increase with tenure. Part-time employees are afforded time off on a prorated basis and in accordance with local requirements.

Comprehensive Medical Coverage: Benefit eligible employees can choose from multiple medical plans through Cigna or Kaiser Permanente (where available), with options to fit your needs. Eligible employees also have access to a Health Reimbursement Account (HRA) that reimburses eligible out-of-pocket expenses, up to $4,000 for individuals and $8,000 for families.

Dental and Vision Insurance: Eligible employees can select from two dental plan options and a vision plan. Employees who waive medical coverage receive employer paid dental and vision premiums.

Retirement Savings: 401(k) plan with a current 100% employer match on contributions up to 6%, eligible employees are offered entry and full vesting after 90 days with the company.

Employee Assistance Program (EAP): Free, confidential, 24/7 access to counseling, legal support, and financial resources for employees and their household members

Parental Leave: Eligible employees are offered up to 6 weeks of 100% paid parental leave to support employees as they welcome a new child and bond with their family.

Additional Benefits &amp; Perks: Eligible employees have access to employer-paid life and AD&amp;D Insurance, as well as employer-paid short-term disability coverage, with the option to elect additional life coverage and long-term disability insurance. Flexible Spending accounts are available for healthcare, dependent care, and commuting expenses. Per Scholas also offers a range of voluntary benefits, including: Accident, Critical Illness, Hospital Indemnity, Legal Services, and Pet Insurance. Additional resources include healthcare concierge support, financial wellness tools, and employee discount programs.

QUESTIONS?

If you have any questions about this role, please feel free to email our Talent team at jobs@perscholas.org. We look forward to viewing your application!

Equal Employment Opportunity

We're proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin.

PII Policies

Non-Discrimination Policy</div></div></div>

Associate, Development Operations

Sol de Janeiro

<div>
 
 
 Our Story
 
 
 
 
 
 Launched in 2015, S
 
 
 ol
 
 
 de
 
 
 J
 
 
 aneiro
 
 
 is a globally recognized, award-winning beauty brand, drawing inspiration from Brazil&rsquo;s beauty rituals, warmth, and spirit.
 
 
 S
 
 
 ol
 
 
 de
 
 
 J
 
 
 aneiro
 
 
 delivers a sensory experience beloved by multi-generational consumers worldwide, with clinically proven results, transformative textures, and transportive fragrances.&nbsp;
 
 
 
 &nbsp;
 
 
 
 
 
 Headquartered in New York and launched as a digitally native brand, we have expanded globally with teams in Paris, London, and Germany.&nbsp;
 
 
 Our commitment to excellence
 
 
 has earned high-profile honors, including being named one of
 
 
 
 
 
 TIME1
 
 
 
 
 
 00&rsquo;s 2024 Most Influential Companies,
 
 
 
 
 
 Fast Company&rsquo;s
 
 
 
 
 
 2024 World's Most Innovative Companies, and
 
 
 
 
 
 WWD Beauty Inc&rsquo;s
 
 
 
 
 
 Power Brands of 2024, underscoring its leadership in the beauty industry and outstanding workplace
 
 
 .
 
 
 These accolades highlight our dedication to being a leading brand in the beauty industry and an exceptional workplace.
 
 
 
 &nbsp;
 
 
 
 
 What You&rsquo;ll Do
 
 We are seeking a highly proactive, polished, and detail-obsessed Administrative Assistant to support our Global Marketing &amp; Digital Leadership team. This is a dynamic, fast-paced, and highly visible role that requires exceptional judgment, communication, and organizational excellence.
 
 
 The ideal candidate thrives in a high-growth environment, anticipates needs before they arise, and is a true team player who brings positivity, discretion, and calm under pressure.
 
 
 
 
 
 What You&rsquo;ll Be Working On
 
 
 Executive Support
 
 
 
 &middot; Manage complex calendars for the Global Marketing &amp; Digital Leadership team including scheduling across multiple time zones and coordinating high-priority meetings, presentations, and reviews.
 
 
 &middot; Act as gatekeeper and liaison on behalf of the Global Marketing &amp; Digital Leadership team &nbsp;, prioritizing requests, communications, and meeting flow.
 
 
 &middot; Prepare, edit, and format documents, presentations, and correspondence with high attention to detail and brand alignment.
 
 
 &middot; Maintain strict confidentiality and discretion when handling sensitive business, brand, and personnel information.
 
 
 
 Meeting &amp; Event Coordination
 
 
 
 &middot; Organize and support key Marketing &amp; Digital team meetings, leadership offsites, creative reviews, agency partner meetings, and cross-functional events.
 
 
 &middot; Manage agendas, pre-reads, follow-ups, and action tracking to ensure seamless execution.
 
 
 
 Operational &amp; Administrative Support
 
 
 
 &middot; Coordinate domestic and international travel itineraries, agendas, and logistics for the key leadership team members in partnership with the Travel Manager.
 
 
 &middot; Submit and track expense reports; manage invoices, purchase orders, vendors, and budget items in partnership with Finance.
 
 
 &middot; Partner closely with the Creative, Brand, Digital, and Global Marketing teams to support planning, alignment, and project coordination needs.
 
 
 &middot; Handle general administrative responsibilities including ordering supplies, managing systems access requests, and supporting onboarding for new Marketing/Digital hires as needed.
 
 
 
 Cross-Functional Collaboration
 
 
 
 &middot; Build strong relationships across Marketing, Digital, Creative, HR, Finance, and Executive Leadership to ensure alignment, communication, and flawless coordination.
 
 
 &middot; Collaborate with a broader network of global admins to ensure consistent support for cross-functional initiatives and global priorities.
 
 
 
 
 
 
 Must Haves
 
 
 &middot; 5+ years of experience supporting senior-level executives, preferably in a fast-paced, high-growth environment; luxury beauty, fashion, or consumer brand experience is a plus.
 
 
 &middot; Bachelor&rsquo;s degree preferred.
 
 
 &middot; Demonstrated ability to organize, prioritize, and excel under pressure with shifting deadlines.
 
 
 &middot; Exceptional verbal and written communication skills, with polished professionalism and executive presence.
 
 
 &middot; Highly proactive, resourceful, and solution-oriented &mdash; always thinking two steps ahead.
 
 
 &middot; Ability to maintain confidentiality and handle sensitive information with absolute discretion.
 
 
 &middot; Strong relationship-building skills with a positive, team-first mindset.
 
 
 &middot; Proficiency in Microsoft Office (Excel, PowerPoint), Google Suite, and calendar management tools.
 
 
 &middot; Comfortable navigating ambiguity and supporting both strategic and tactical needs.
 
 
 &middot; Must be comfortable working a hybrid schedule (3 days per week in our NYC office).
 
 
 
 
 
 
 Salary Range: $90,000 USD - $100,000 USD
 
 
 Why Sol de Janeiro?
 
 <ul>
 <li>
 Competitive salary and bonus program for full-time team members
 </li>
 <li>
 Flexible hybrid work environment with opportunities for collaboration and growth
 </li>
 <li>
 Inclusive culture that values diverse perspectives and celebrates individuality
 </li>
 <li>
 The chance to be part of a fast-growing, award-winning global beauty brand
 </li>
 </ul>
 
 
 &nbsp;
 
 
 The information contained herein is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee, as these may change or new ones may be assigned at any time.
 
 
 &nbsp;
 
 
 
 
 Sol de Janeiro is committed to diversity and inclusion in the workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
 
 
 &nbsp;
 
 
 
 Requests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our People Experience Team at
 
 careers@soldejaneiro.com
 
 .&nbsp;
 
 
 https://soldejaneiro.com/pages/privacy-policy-sol-de-janeiro
 
</div>

Administrative Assistant

New York Life

<div>
 
 Location Designation:
 
 Fully Remote
 
 
 
 Role Overview
 
 
 
 The Institutional Life Sales Support Coordinator provides administrative support to the Institutional Life Sales Team.
 
 This is a part-time remote role (approximately 25 hours per week), generally supporting the team Monday through Friday during business hours.
 
 
 
 The position is responsible for coordinating schedules, arranging travel, processing expenses, maintaining records, preparing meeting materials, and providing general administrative support. Work is performed under established procedures and guidelines to support team effectiveness and operational efficiency.
 
 
 Success in this role means helping the sales team stay organized, responsive, and efficient through accurate administrative support and timely coordination.
 
 
 
 What You'll Do
 
 
 
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Coordinate internal and external meetings, conference calls, and related logistics.
 </li>
 <li>
 Maintain team calendars and schedule meetings.
 </li>
 <li>
 Arrange travel as requested.
 </li>
 <li>
 Process expense reports and Gift and Entertainment reporting documentation.
 </li>
 <li>
 Maintain conference calendars and related administrative records.
 </li>
 <li>
 Assist with scheduling and administrative logistics for meetings and events.
 
 
 </li>
 </ul>
 
 CRM and Record Maintenance
 
 
 
 <ul>
 <li>
 Enter and update customer and contact information in Salesforce as directed.
 </li>
 <li>
 Support data entry and record maintenance activities within Salesforce.
 </li>
 <li>
 Maintain broker lists and contact information.
 </li>
 <li>
 Generate standard Salesforce reports using established templates and procedures.
 
 
 </li>
 </ul>
 
 Presentation and Document Support
 
 
 
 <ul>
 <li>
 Format PowerPoint presentations, meeting materials, and routine documents.
 </li>
 <li>
 Provide administrative support for proposal document preparation.
 
 
 </li>
 </ul>
 
 Client and Team Support
 
 
 
 <ul>
 <li>
 Handle appointment confirmations.
 </li>
 <li>
 Collect and organize client documentation.
 </li>
 <li>
 Track administrative deadlines and follow-up items.
 </li>
 <li>
 Provide general administrative support to the Institutional Life Sales Team.
 
 
 </li>
 </ul>
 
 What You'll Bring
 
 
 
 You bring a strong desire for coordination and order. You should be organized, responsive, and comfortable supporting a fast-paced team with administrative and coordination tasks.
 
 
 
 Required Skills
 
 
 
 <ul>
 <li>
 3+ years of administrative support experience.
 </li>
 <li>
 Strong organizational and administrative skills.
 </li>
 <li>
 Experience managing calendars and scheduling.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office (PowerPoint, Word, Outlook, Teams).
 </li>
 <li>
 Ability to prioritize and complete assigned administrative tasks within established timelines.
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Salesforce familiarity.
 </li>
 <li>
 Experience supporting a business or sales team.
 </li>
 <li>
 Financial services or insurance industry exposure.
 
 
 </li>
 </ul>
 
 Colorado Statement
 
 
 
 It is recommended that all qualified candidates apply to this posting as soon as possible. Residents of Colorado are hereby notified that the deadline to apply is two weeks from the Posting Date listed above.
 
 
 
 Pay Transparency
 
 
 
 Salary Range: $22.00 - $31.00 (Hourly Rate)
 
 
 Overtime eligible: Nonexempt
 
 
 Discretionary bonus eligible: Yes
 
 
 Sales bonus eligible: No
 
 
 Actual base salary will be determined based on several factors but not limited to individual&rsquo;s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.
 
 
 
 Company Overview
 
 
 
 At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.
 
 
 Our diverse business portfolio creates opportunities to make a difference across industries and communities&mdash;inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you&rsquo;ll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.
 
 
 As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what&rsquo;s next, and your growth powers it.
 
 
 
 Our Benefits
 
 
 
 We provide a full package of benefits for employees &ndash; and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.
 
 
 
 Our Commitment to Inclusion
 
 
 
 At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life&rsquo;s leadership in this space.
 
 
 Recognized as one of
 
 Fortune&rsquo;s
 
 World&rsquo;s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.
 
 
 Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.
 
 
 Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees&rsquo; needs.
 
 
 Job Requisition ID: 94204
 
 
</div>

Administrative Assistant - Institutional Life (Sales)

<div>
 
 Client Overview
 
 
 
 Our client is a respected wealth management firm known for delivering high-quality representation with a client-focused approach. With a diverse team of experienced professionals, the firm provides comprehensive services across multiple corporate areas while maintaining personalized attention. Currently, they are looking to add an
 
 Administrative Assistant
 
 to their team. Collaborative in culture and dedicated to excellence, the firm emphasizes strong mentorship, continuous professional growth, and exceptional client service.
 
 
 
 Salary/Hourly Rate
 
 
 
 $35/hr - $40/hr DOE
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant provides essential support to teams by managing daily administrative and clerical tasks. This role includes preparing documents, maintaining case files, scheduling meetings, and coordinating court filings and deadlines. This Administrative Assistant serves as a point of contact for clients, ensuring communication is handled professionally and confidentially. Strong organizational skills and attention to detail are critical for doing well in this role.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for internal and external communications.
 </li>
 <li>
 Coordinate and schedule meetings, appointments, and events.
 </li>
 <li>
 Draft, edit, and proofread documents, reports, and correspondence.
 </li>
 <li>
 Process invoices, track expenses, and assist with budget tracking.
 
 
 </li>
 </ul>
 
 Required Experiences/Skills For The Administrative Assistant
 
 
 
 <ul>
 <li>
 Strong proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
 </li>
 <li>
 Flexible, detail-oriented, and dependable with a proactive approach.
 </li>
 <li>
 Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
 </li>
 <li>
 Comfortable learning and using office or project management tools ( Slack, Salesforce, QuickBooks, etc.).
 
 
 </li>
 </ul>
 
 Preferred Experiences/Skills For The Administrative Assistant
 
 
 
 <ul>
 <li>
 3+ years of experience in an administrative clerical support role.
 </li>
 <li>
 Experience supporting multiple team members or departments in a fast-paced environment.
 </li>
 <li>
 Prior work in a financial setting is a plus.
 </li>
 <li>
 Familiarity with basic financial processes such as invoice tracking, expense reporting, or budgeting is desirable.
 
 
 </li>
 </ul>
 
 Education Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree is required.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
</div>

Coty

<div>
 
 
 ASSISTANT MANAGER, INFLUENCER MARKETING/PR
 
 
 
 
 LUXURY MARKETING &ndash; NEW YORK, NEW YORK
 
 
 
 
 
 
 
 COTY is looking for smart leaders who are fast and passionate.
 
 
 
 The Assistant Manager, Influencer Marketing/PR role at Coty offers exposure to luxury brands and impact shaping US press and influencer work.
 
 
 
 
 
 
 Responsibilities
 
 
 
 As our Assistant Manager, you will report to our Senior Manager of Influencer Marketing/Public Relations and support the team in the development and execution of US press and influencer strategies for a portfolio of fragrance brands (BOSS and Gucci Fragrances) to maximize social content, press coverage and positive consumer engagement. The Assistant Manager will help shape and execute 360&deg; programs that maximize brand awareness, consideration, and demand&mdash;spanning paid and earned influencer initiatives, press outreach and event execution. Additionally, they will support the team in budget management, external agency management, as well as the creation of strategic activation evaluations and recaps.
 
 
 
 
 
 The Assistant Manager, PR &amp; Influencer Marketing, should excel at managing multiple priorities, staying highly organized with strong communication skills, and approaching work proactively with a positive, collaborative mindset. The ideal candidate is an avid social media consumer, who is in tune with digital trends and the influencers and competitive brands setting those trends. The position calls for a team-player and consummate professional with a positive attitude who will represent the department and brands in a positive light and serve as department ambassador both internally and externally, communicating effectively on behalf of the team/brands.
 
 
 
 
 
 
 Your main focus:
 
 
 
 Influencer Management &amp; Execution:
 
 <ul>
 <li>
 Assist in the creation, management and execution of US influencer paid campaigns and unpaid activations to secure extensive social coverage and awareness across a variety of social platforms in the US market
 </li>
 <li>
 Maintain an understanding of the overall influencer landscape and functionality related to each social media platform; research and stay up-to-date on top tier influencer brand partnerships and monitor competitive partnerships regularly; share updates to Leadership as requested
 </li>
 <li>
 Assist in management of external agencies on the execution of influencer initiatives, developing content briefings and contract negotiations to ensure strategic and executional excellence
 </li>
 <li>
 Support planning and execution of local and global events, tastemaker partnerships, sponsorships, and in‑market activations
 </li>
 <li>
 Oversee purchase order process for timely payments of agencies, influencer partners and contracted vendors
 </li>
 </ul>
 
 
 
 
 Press Management &amp; Execution:
 
 <ul>
 <li>
 Assist in developing the US editorial strategy to help secure earned features, product placements, and brand storytelling moments
 </li>
 <li>
 Originate and execute pitches relating to brand news, innovations, trends and seasonal angles to key beauty editors and writers
 </li>
 <li>
 Manage creation and distribution of press materials, including press releases, fact sheets, media alerts, and Q&amp;A documents
 </li>
 <li>
 Manage day‑to‑day press requests, including sample sends, image requests, product information, and expert commentary
 </li>
 <li>
 Develop and maintain strong editorial relationships to support ongoing earned press coverage
 </li>
 </ul>
 
 
 
 
 PR &amp; Influencer Reporting, Analysis &amp; Recommendations:
 
 <ul>
 <li>
 Oversee all PR and influencer reporting, including press coverage tracking, influencer performance monitoring, and recap development across platforms such as Traackr, DMR, and supplemental tools
 </li>
 <li>
 Analyze press and influencer activations to identify key insights, trends, and optimization opportunities that inform broader brand strategies
 </li>
 <li>
 Maintain and update trackers for pending requests, coverage status, influencer deliverables, and content performance to ensure real‑time visibility across programs
 </li>
 <li>
 Support the development of strategic recommendations that strengthen earned media impact, refine influencer partnerships, and enhance 360&deg; campaign performance
 </li>
 </ul>
 
 
 
 
 Business Processes &amp; Operations:
 
 <ul>
 <li>
 Assist in managing detailed brand budgets across influencer, press, and event programs
 </li>
 <li>
 Oversee purchase orders, timely processing of invoices, and payments for agencies, influencer partners, and vendors
 </li>
 <li>
 Manage forecasts and product orders using SAP/Ariba and coordinate with local IM and cross‑functional teams
 </li>
 <li>
 Manage product closet inventory with accuracy, organization, and allocation strategy
 </li>
 <li>
 Ensure smooth operational flow between teams by maintaining organized documentation and efficient internal processes
 </li>
 </ul>
 
 
 
 
 Team Support &amp; Communication:
 
 <ul>
 <li>
 Act as a liaison with Global Influencer Marketing, US/Global Marketing, Digital, Media, E‑Comm, and agency partners to support 360&deg; communications
 </li>
 <li>
 Collaborate across the PR/IM team on cross‑portfolio initiatives, including desksides, award submissions, and press moments
 </li>
 <li>
 Communicate clearly and professionally on behalf of the department and uphold Coty&rsquo;s luxury brand standards
 </li>
 </ul>
 
 
 
 
 
 Working for Coty means
 
 
 
 The team consists of an Assistant Manager working closely together with Senior Managers, Directors and Coordinators across Luxury US Influencer Marketing &amp; PR, as well as several departments such as Marketing, Global IM/PR, Mailroom and Product Development. The environment is fast-paced, supportive, and highly cross-functional, with a strong culture of teamwork, problem-solving, and shared wins.
 
 
 
 
 
 
 
 Qualifications
 
 
 
 We&rsquo;d love to see candidates who have:
 
 
 
 
 
 
 Essential:
 
 
 <ul>
 <li>
 4-year Undergraduate Degree in Communications or Related Field
 </li>
 <li>
 3+ years of Public Relations, Influencer Marketing, Event Planning and/or related experience
 </li>
 <li>
 Experience in event management and execution
 </li>
 <li>
 Experience managing influencer campaigns
 </li>
 <li>
 Interest in the Beauty, Public Relations and Influencer Marketing industries
 </li>
 <li>
 Understanding of paid social, usage rights, and creator partnerships
 </li>
 <li>
 Strong organizational, administrative and written/verbal communication skills with high attention to detail
 </li>
 <li>
 Proven experience partnering effectively with cross-functional teams
 </li>
 <li>
 Shows initiative, integrity, dependability and a positive, proactive attitude
 </li>
 <li>
 Comfortable managing multiple tasks in a fast-paced environment with a proactive, solution-oriented mindset while demonstrating adaptability, strong problem-solving skills, and resourcefulness; special skills required:
 </li>
 <li>
 Strategic - Planning, adaptation, administration, facilitation, creativity, problem analysis, understanding timelines, cultural awareness, business intelligence, inspiration, collaboration, industry knowledge, detail oriented, organized
 </li>
 <li>
 Business - monitoring, product knowledge, account administration, automated office systems, multi-tasking, follow-through, analytical, quantitative, organizational, detail-oriented, time management
 </li>
 <li>
 Creativity and Innovation - Creativity, savvy, originality, brand understanding
 </li>
 <li>
 Leadership and Personal - Motivating others, initiative, communication, engaged, integrity, dependability, flexibility, agility, tenacity, passion, resourceful, proactive, positive
 </li>
 </ul>
 
 
 
 
 
 Our Benefits
 
 
 
 As our Assistant Manager, this is unique role with a genuine opportunity to make an impact. You&rsquo;ll get to work in a diverse environment with a team of professionals who are passionate about the work they do and know how to have some fun along the way.
 
 
 Coty&rsquo;s global omni-working policy provides the option to work up to 50% of your month remotely. We believe that a more flexible philosophy of remote working will give everyone the freedom to choose what works for their individual circumstances and empower them to always perform at their best.
 
 
 
 
 <ul>
 <li>
 Base Salary Range: $80,000-$90,000
 </li>
 <li>
 Comprehensive health, dental, and vision benefits.
 </li>
 <li>
 Generous PTO and holiday schedule.
 </li>
 <li>
 Employee discounts across Coty&rsquo;s luxury portfolio.
 </li>
 </ul>
 
 
 
 
 
 About Coty
 
 
 
 Coty is one of the world&rsquo;s largest beauty companies with an iconic portfolio of brands across fragrance, color cosmetics, skincare, and body care. At Coty, we celebrate the entire human kaleidoscope and cultivate a culture of fearless kindness.
 
 
 Our people make us who we are. They are the brightest minds bringing the boldest ideas to life every day. If you&rsquo;re the kind of person who refuses to settle, if you want to think bigger, learn faster and go further than you ever thought possible &ndash; we&rsquo;d love to hear from you.
 
 
 Coty is deeply committed to creating a more open, inclusive, and diverse workplace where all employees can be their authentic self. Join us in making over the world of beauty!
 
 
 
 
 
 
 EQUAL EMPLOYMENT OPPORTUNITIES
 
 
 
 We offer equal employment opportunity to qualified individuals without regard to race, religion, color, national origin, age, gender, disability, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected by law. Coty complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact cotyjobsUS@cotyinc.com. We strongly believe that cultivating a diverse workplace gives a company strength. The combination of unique skills, abilities, experiences and backgrounds creates an environment that produces extraordinary results. EOE Minorities/Females/Protected Veterans/Disabled.
 
 
 English - Please click on this link to review the Notification of Equal Opportunity Rights poster
 
 
 Espa&ntilde;ol - Por favor, haga un clic en el enlace para revisar el poster de la Ley de los Derechos de Igualdad de Empeo
 
</div>

Junior Influencer Marketing Manager

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