administrative assistant

office manager

executive administrative assistant Jobs in New York

executive administrative assistant

administrative assistant (external agency staff) Jobs in New York

executive assistant office manager Jobs in New York

executive assistant office manager

administrative manager

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $75,000-$85,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The role of Administrative Manager sits in the Office of Academic Affairs under the SVP/Vice Dean for Faculty Affairs at the Columbia University Irving Medical Center (CUIMC). The Office of Academic Affairs works with over 9,500 faculty and researchers across the four health science schools at CUIMC. The SVP/Vice Dean leads several offices and initiatives that support the needs of faculty and researchers, including the Office of Academic Affairs, Office of Faculty Affairs, the Office of Faculty Professional Development and Engagement, the Office of Professionalism, the CUIMC International Students and Scholars Office, and Conflict of Interest.

The Administrative Manager of the Office for Academic Affairs will provide executive-level support to the SVP for Faculty Affairs and Vice Dean for Academic Affairs and will manage the day-to-day logistics of the busy Academic Affairs office. The Administrative Manager will also be responsible for managing the Professorship process and the Faculty of Council, both are crucial functions of the Vice Dean/SVP.

Reporting to the Assistant Vice President for Faculty Professional Development and Engagement and the SVP/Vice Dean for Faculty Affairs, the Administrative Manager will assume the SVP's day-to-day calendar, schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements, and prepare materials relevant to meetings. The Administrative Manager will provide discreet and confidential executive administrative assistance to the SVP, interacting with executive staff and office staff and providing information to all levels of university administrators as appropriate. The Administrative Manager will review, read, distribute, and respond to correspondence when appropriate; screen and monitor calls, field questions, or forward them to the appropriate person; send internal/external communications via regular mail or email; develop and maintain filing system into a readily retrievable format; and prepare agendas. The incumbent will also support the office calendar and will schedule meetings for the two AVPs as needed, including supporting key faculty committee meetings and programming needs.

Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.

Responsibilities

Administrative support to the Senior Vice President/ Vice Dean (40%)
<ul>
<li>Reads, distributes, and responds to correspondence as directed by the Vice Dean/SVP and the AVP;</li>
<li>Facilitates communications between SVP&rsquo;s office, including the EVP/Dean&rsquo;s Office, Provost&rsquo;s Office, Departments, and other offices</li>
<li>Screens and monitors call for the SVP and the Office of Academic Affairs;</li>
<li>Create an email folder organization system that corresponds to relevant files and manage the organization by reviewing emails as they come in.</li>
<li>Create lists of committee members/attendees to track participants for all meetings hosted by SVP and AVP.</li>
<li>Send out email reminders for all meetings hosted by SVP and AVP at least one day prior to each meeting.</li>
<li>In consultation with the SVP and AVP, fields questions and/or forwards them to the appropriate person.</li>
<li>Assists with developing correspondence, memos, and communications on behalf of the SVP of the office.</li>
<li>Manages travel and business arrangements for conferences.</li>
<li>Provide logistical and administrative support for special committee meetings run on behalf of the SVP or AVP, as requested.</li>
<li>Maintains paper and electronic files in organized systems.</li>
<li>Answers and directs calls for the SVP and AVP with courtesy and efficiency, observing appropriate business protocols.</li>
<li>PowerPoint presentations, editing letters, pulling references, and putting them together</li>
</ul>
Manages the Faculty of Medicine Faculty Council (15%)
<ul>
<li>Work with SVP and AVP for Faculty Professional Development and Engagement and the Office of the Dean to schedule Faculty Council and Executive Committee meetings</li>
<li>Work with the Office of Faculty Affairs to create and send ballots to Faculty Council for votes on appointments, promotions, and tenure</li>
<li>Manage the agenda for the Faculty Council meetings, keep track of past agenda items, finalize agenda, invite speakers, collect PPT presentations, manage logistics for the in-person quarterly meeting (catering, AV, communication) and keep time at the meeting to support the Vice Dean.</li>
<li>Administer annual elections of new members and maintain database of members.</li>
</ul>
Manages the professorship process (25%)
<ul>
<li>Creation of and dissemination of professorship letters.</li>
<li>Reviews the conditions and terms of gifts to ensure that letters accurately reflect the donors' stipulations.</li>
<li>Works closely with departments, the Promotions Specialist, the Development Office, Dean&rsquo;s Office, Provost&rsquo;s Office, and Faculty Affairs to adhere to deadlines and proper workflow.</li>
<li>Maintains databases and reporting for endowed professorships</li>
<li>Send congratulatory letters on behalf of the Dean</li>
<li>Provides support to the Promotions Specialist in the management of the VP&amp;S faculty tenure reviews process.</li>
<li>Trained in working on Tenure reviews if the Promotion Specialist needs coverage.</li>
<li>Working with departments, the Office of Faculty Affairs, and the Provost&rsquo;s Office, on managing tenure dossier materials for faculty who are under review for Tenure.</li>
</ul>
Back up support for Assistant Vice President for Faculty Professional Development and Engagement and Assistant Vice President for Academic Appointments and Professionalism (5%)
<ul>
<li>Support scheduling team and group meetings as needed</li>
<li>Support committees and faculty working group schedules run on behalf of the office</li>
<li>Support scheduling complex and confidential meetings</li>
</ul>
Supports office operations (5%)
<ul>
<li>Maintains hoteling and in-office schedule</li>
<li>Ensures key documents and resources for staff are kept up to date</li>
<li>Works with the Operations Manager to ensure that office equipment is maintained that adequate office supplies are on hand and ordering supplies as needed.</li>
</ul>
Supports special events as assigned (5%)
<ul>
<li>Provide logistical support on special events as assigned by the Vice Dean/SVP and the AVP for Faculty Professional Development and Engagement.</li>
</ul>
Other projects and duties assigned (5%)

New assignments may be given from the AVPs and the SVP/Vice Dean when needed.

Minimum Qualifications
<ul>
<li>Bachelors degree or equivalent in education and employment plus three years' experience.</li>
<li>Must have excellent communication and interpersonal skills must have excellent, including composing and editing correspondence and documents, developing reports, and communicating with staff.</li>
<li>The ability to handle confidential information with exceptional judgment and discretion is required.</li>
<li>Must have demonstrated ability to manage time effectively, balancing competing priorities at the same time.</li>
<li>Demonstrated ability to take direction, follow instructions carefully, and with the ability to work independently.</li>
<li>Must have the ability to coordinate difficult schedules; adapt to various competing demands; prioritize and handle conflicting needs and multiple assignments; and work with diplomacy and efficiency in a highly pressured, fast-paced, deadline-driven environment. Must be able to follow through on projects to successful completion.</li>
<li>Must have the demonstrated ability to be proactive, to problem-solve, and to maintain composure under pressure.</li>
<li>Must have the demonstrated ability to offer the highest level of customer/client service and response to personnel at all levels. Strong knowledge of and proficiency with Microsoft Office programs, including Outlook, Word, Excel, PowerPoint, Zoom, Adobe; experience with heavy calendaring; ability to perform moderately complex internet research.</li>
</ul>
Preferred Qualifications
<ul>
<li>Prior experience working within a college and university setting preferred.</li>
</ul>
Other Requirements
<ul>
<li>Must be able to manage highly sensitive and confidential communications with discretion and integrity.</li>
<li>Must have exceptional organizational, time management and organizational skills with the ability to exercise a high degree of tact, diplomacy, and discretion with sensitive matters.</li>
<li>Must have a strong service-oriented attitude and excellent interpersonal skills.</li>
<li>Must be able to take initiative and be a problem-solver and have the ability to anticipate office needs.</li>
<li>Must have excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li>
<li>Must be able to run Zoom meetings.</li>
<li>Demonstrated commitment to serving the needs of a diverse population with cultural competence and sensitivity required.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Manager

The Cooper Union for the Advancement of Science and Art

<div></div><div>Posted On: April 20, 2026
Hours: Full Time
Description:
<div><div>JOB SUMMARY 
The Manager for the Office of the Dean for the School of Art will have the primary responsibility for managing and maintaining a high-level of effectiveness for the Dean's Office by providing comprehensive, results-oriented administrative and professional support and for project management of activities assigned by the Dean. The Manager will act as the first point of contact for the Dean. This position will be responsible for the management, preparation and distribution of all materials, internal and external communications from the Dean&rsquo;s Office and will be responsible for managing the PT Administrative Assistant working in the School of Art. 
KEY RESPONSIBILITIES 
<ul><li>Provide administrative support to the Dean and Associate Dean through the management of the day-to-day activities, communications, strategic initiatives, events, while ensuring a responsive, successful, and efficient workflow.</li><li>Serves as the lead project manager for the Dean&rsquo;s office, including setting goals and timelines, distributing tasks to others as appropriate, and managing follow-up to ensure high-quality, timely completion.</li><li>Serves as the lead writer for the Dean&rsquo;s day-to-day communications, including drafting internal and external letters, talking points, and presentations, consistent with the Dean&rsquo;s goals. Regular review of School of Art&rsquo;s Newsletter and other platforms of messaging.</li><li>Provides a high level of project management support to the Dean including heavy and strategic schedule management, as well as coordinating the Dean&rsquo;s involvement at meetings and events with key College stakeholders; empowered to make schedule changes to best support the Dean's goals, often making independent decisions on competing appeals that must be quickly and thoughtfully prioritized.</li><li>Handles assignments that are complex in a nature where independent action and a high degree of initiative and confidentiality are required in resolving problems and developing recommendations.</li><li>Prepares Dean and Associate Dean for high level meetings, manages travel and itinerary for all off-campus activities, and researches/furnishes all necessary background information needed to facilitate Dean's successful participation in these activities.</li><li>Works with Dean&rsquo;s staff to set meeting agendas. and manages meeting follow-ups, ensuring that all responsible parties complete their deliverables and have the necessary institutional support in doing so.</li><li>Serves as the initial contact point for the Dean, communicating effectively and making quick and sound judgments on next steps for sensitive matters brought to the Dean.</li><li>Intersects with faculty, staff, students, and alumni in a fast-paced, service-oriented office environment that often involves sensitive or confidential matters.</li><li>Independently anticipates the Dean&rsquo;s administrative needs and proactively brings together appropriate people and resources in support.</li><li>Prioritizes and triages requests to the Dean&rsquo;s office reassigning inquiries to other departments to assure effective and timely resolution.</li><li>Assumes other duties as assigned.
</li></ul>SKILLS/REQUIREMENTS 
<ul><li>A minimum of 5 years of experience supporting a senior level executive.</li><li>Excellent oral and written communications skills, including at least 5 years of experience in institutional writing and writing for senior executives.</li><li>Demonstrated track record of handling sensitive and confidential information and professional relationships.</li><li>Must be completely customer focused and able to represent the Dean&rsquo;s Office in a professional manner creating a positive effective and welcoming environment.</li><li>Ability to take initiative, multi-task and act independently.</li><li>Strong communication and interpersonal skills are essential.</li><li>Must be detail oriented, organized, and highly motivated.</li><li>Must have excellent prioritization, planning and organizing skills with the ability to effectively manage multiple projects simultaneously</li><li>Ability to be flexible and work until the job is done.</li><li>Must have strong organizational and interpersonal skills</li><li>Must be able to maintain a high degree of confidentiality at all times.</li><li>Must have a thorough knowledge of MS Office (Word, Excel, PowerPoint, etc.), slide presentation software, and web maintenance.</li><li>Ability to work with all constituencies with tact and diplomacy.</li><li>Ability to understand the importance of providing high level, responsive service to both internal and external constituencies.</li></ul>
EDUCATION 
Bachelors degree</div>

Annual Salary - $80,000 - $89,000
</div>This is a non-union position.
The Cooper Union for the Advancement of Science and Art is an Equal Opportunity Employer.
Email materials to: hr@cooper.edu</div>

Administrative Manager for The Dean’s Office

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates

<div>
 We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
 
 
 
 About Us
 
 
 
 Skadden, Arps, Slate, Meagher &amp; Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients&rsquo; legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world&rsquo;s major financial centers.
 
 
 
 The Opportunity
 
 
 
 We are seeking a
 
 Administrative Support Manager
 
 to join our Firm. This position will be based in our New York office (hybrid). This position will manage all aspects of the Administrative Support team including department administration, recruiting, staff oversight, training and employee development, performance management, and general process and departmental improvement in the NY office.
 
 
 <ul>
 <li>
 Manages the daily operations of the Administrative Support department including department projects, day-to-day operations and long-range plans.
 </li>
 <li>
 Monitors time, attendance, overtime, expense reports, and absence requests to ensure accuracy and compliance with Firm policies.
 </li>
 <li>
 Coordinates daily workflow, oversees workloads, and monitors utilization.
 </li>
 <li>
 Manages and addresses staffing requests and assignments efficiently.
 </li>
 <li>
 Ensures accurate and timely responses to requests for departmental services.
 </li>
 <li>
 Provides ongoing coaching and guidance to business services professionals to implement continuous quality improvements and/or enhancements to department operating efficiency.
 </li>
 <li>
 Participates in the recruitment, interviewing, and selection process for Executive Assistants and Administrative Project Coordinators, ensuring the highest standards of talent acquisition.
 </li>
 <li>
 Consults regularly with the department&rsquo;s Assistant Director and other managers in the creation and implementation of team programs and initiatives, as well as regarding the status of employees&rsquo; work performance and broader departmental updates.
 </li>
 <li>
 Collaborates with peer managers in the Administrative Support Department, Paralegal Services and Operations Group Management teams, to increase departmental efficiency, strengthen employee knowledge, and abilities, improve leadership and maintain high level service support to attorneys and clients.
 </li>
 <li>
 Partners with other members of the Administrative Support management team to design, coordinate, and deliver training programs tailored to the experience and development needs of the Administrative Support business services professionals.
 </li>
 <li>
 Ensures current knowledge of Firm policies and practices, current knowledge of industry trends and continued professional development for business services professionals.
 </li>
 <li>
 Engages in strategic (i.e., long-range) planning by developing departmental goals and supporting objectives for assigned department.
 </li>
 <li>
 Serves as active member of management by recommending new or revised policies, procedures and/or practices that promote efficiency, effectiveness, excellent customer services and excellent management and employee relations. Suggests new programs and/or activities, which reflect best practices or current trends in legal administration.
 </li>
 <li>
 Effectively utilizes the Firm's performance management process to communicate performance expectations, monitor performance, coach employees, and manage unsatisfactory performance.
 </li>
 <li>
 Oversees employees' work performance and provides guidance in the resolution of problems.
 </li>
 <li>
 Initiates disciplinary procedures in collaboration with the Human Resources Department.
 </li>
 <li>
 Recommends guidelines and practices to promote efficiency, effectiveness, excellent customer service and improved employee relations in alignment with the Firm's Core Values.
 </li>
 <li>
 Develops and communicates departmental guidelines and procedures.
 </li>
 <li>
 Forecasts financial and budget requirements for the department, prepares related reports, and monitors the budget.
 </li>
 <li>
 Regular and reliable physical presence.
 </li>
 <li>
 Demonstrates effective interpersonal and written and verbal communication skills to facilitate effective work relationships with others.
 </li>
 <li>
 Manages Firm resources responsibly.
 </li>
 <li>
 Complies with and understands Firm operations, policies and procedures.
 </li>
 <li>
 Performs other related duties as assigned.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Current knowledge of law firm administration and administrative support best practices, trends and techniques
 </li>
 <li>
 Knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel), with the ability to learn new software and operating systems
 </li>
 <li>
 Knowledge and implementation of the annual budget process
 </li>
 <li>
 Demonstrated experience with leading and supervising others. Effectively employs coaching and problem solving techniques
 </li>
 <li>
 Ability to organize and prioritize work and delegate effectively
 </li>
 <li>
 Ability to handle sensitive matters and maintain confidentiality
 </li>
 <li>
 Excellent analytical, troubleshooting, organizational, and planning skills
 </li>
 <li>
 Ability to administer Firm policies and procedures
 </li>
 <li>
 Ability to handle multiple projects and shifting priorities
 </li>
 <li>
 Demonstrates effective interpersonal and communication skills, both verbally and in writing
 </li>
 <li>
 Demonstrates close attention to detail
 </li>
 <li>
 Ability to use discretion and exercise independent and sound judgment.
 </li>
 <li>
 Ability to work well in a demanding and fast-paced environment
 </li>
 <li>
 Ability to work well independently as well as effectively within a team
 </li>
 <li>
 Flexibility to adjust hours and work the hours necessary to meet operating and business needs
 
 
 </li>
 </ul>
 
 Education And Experience
 
 
 
 <ul>
 <li>
 Bachelor's degree
 </li>
 <li>
 Minimum of eight years administrative management or related experience in a law firm or professional services environment, including four years of supervisory experience. Experience should include demonstrated success in leading others, problem solving, resolving conflicts and developing effective work relationships with employees at all levels.
 
 
 </li>
 </ul>
 
 Culture &amp; Life at Skadden
 
 
 
 What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.
 
 
 
 Benefits
 
 
 
 The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
 
 
 <ul>
 <li>
 Competitive salaries and year-end discretionary bonuses.
 </li>
 <li>
 Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
 </li>
 <li>
 Generous paid time off.
 </li>
 <li>
 Paid leave options, including parental.
 </li>
 <li>
 In-classroom, remote, and on-demand learning and professional development opportunities.
 </li>
 <li>
 Robust well-being classes and programs.
 </li>
 <li>
 Opportunities to give back and make an impact in local communities.
 
 
 </li>
 </ul>
 For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits
 
 
 The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.
 
 
 
 Salary Details
 
 
 
 $155,000 - $175,000
 
 
 
 EEO Statement
 
 
 
 Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
 
 
 Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.
 
 
 
 Skadden
 
 
 Equal Employment Opportunity Policy
 
 
 
 Skadden Equal Employment Opportunity Policy
 
 
 
 Applicants Have Rights Under Federal Employment Law
 
 
 
 Applicants Have Rights Under Federal Employment Law
 
 
 
 In accordance with the Transparency in Coverage Rule,
 
 
 
 click here to review machine-readable files made available by UnitedHealthcare:
 
 
 Transparency in Coverage
</div>

Administrative Support Manager

Mount Sinai Health System

<div>Description
Position Title:
Administrative Manager-The Cullman Institute for Patient Experience-Mount Sinai Health System-Full Time-Days
Position Summary:
The Administrative Manager is responsible for oversight of the administrative, operational and financial activities of a department, medical care unit or division. This individual ensures the successful coordination and delivery of the day-to-day operations, including budgetary oversight, staffing, residency and/or administration of policies and procedures. 
Responsibilities<ul><li>
Establishes major schedules, task assignments and allocation of manpower, space and equipment to ensure conformance with departmental goals and objectives.</li><li>
Administers departmental contracts and grants in accordance with Mount Sinai Health System policies and sponsor requirements regarding the maintenance of records, reports, controls and conditions governing expenditure of funds.</li><li>
Recommends changes in operational policies and procedures to ensure compliance with the organizations guidelines. Ensures activities are in compliance with federal, state and local regulations and/or guidelines.</li><li>
Assists in the determination of fiscal requirements and prepare budgetary recommendations; monitors, verifies and reconciles expenditure of budgeted funds.</li><li>
Ensures the adherence to budget parameters.</li><li>
Maintains liaison with all levels of administration, faculty and/or outside organizations to coordinate operational activities, to accomplish directives and resolve problems.</li><li>
Prepares operational and financial reports and analyses. Setting forth progress, adverse trends and appropriate recommendations or conclusions.</li><li>
Serves as the departments liaison with administrative and professional staff regarding policies and procedures, personnel administration, grant administration and budgetary preparation and control.</li><li>
Interprets and administers personnel policies such as hiring, performance appraisals, training, staff disciplinary activity and salary recommendations. Ensures compliance with federal, state and local regulations regarding equal pay and equal employment.</li><li>
Assists in the planning of short and long-range goals for the department, unit or division. Prepares and evaluates proposals to implement new programs and expand existing ones.</li><li>
Assists in the implementation of quality assurance programs and monitoring activities to meet standards and regulations of accrediting agencies.</li><li>
Performs other related duties.</li></ul> 

Qualifications
Education Requirements:<ul><li>
Bachelors degree in business related field. Masters degree preferred.</li></ul> 
Experience Requirements:<ul><li>
5+ years of related business experience with competency in applying general personnel practices, accounting and budgeting principles and coordination of one or more major administrative functions.</li></ul> 
Non-Bargaining Unit, 194 - Cullman Institute - MSH, Mount Sinai Hospital 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65193 - $130000 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Administrative Manager-The Cullman Institute for Patient Experience-Mount Sinai Health System-Full Time-Days

<div>Description
Position Title:
Administrative Manager- Language and Accessibility Services-Patient Service Center-Mount Sinai Health System-Full Time-Days
Position Summary:
The Administrative Manager, Language Assistance Program is responsible for monitoring language assistance services, policies, and procedures at The Mount Hospital and Mount Sinai Queens (MSQ) campus and ensuring services for Limited English Proficient (LEP) patients and patients with disabilities are provided in an appropriate, timely, and consistent manner. Assist Associate Director on quality initiatives and interdisciplinary projects to improve Patient Experience. 
Responsibilities<ul><li>
Manages daily operations of the Language Assistance Program for Mount Sinai Hospital &amp; Mount Sinai Queens and Mount Sinai Doctor&rsquo;s Faculty Practice (MSDFP).</li><li>
Monitors implementation of LEP (Limited English Proficiency) and accessibility policies to ensure compliance.</li><li>
Conducts ongoing in-services to educate staff and leadership on language access resources, standards, protocols for requesting interpreters, and documentation of interpreting services provision.</li><li>
Maintains regular communication with vendors to increase the visibility, effectiveness, and efficiency of the program.</li><li>
Provides quality assurance of contracted language service vendors: in-person, over-the-phone, video remote, and translation (when appropriate).</li><li>
Serves as in-house interpreter or translator, prioritizing critical, time-sensitive cases.</li><li>
Coordinates multilingual translation projects.</li><li>
Conducts annual language needs assessments and creates improvement project based on report findings.</li><li>
Reviews and processes language competency forms completed by bilingual providers.</li><li>
Recruits and manages volunteer medical interpreters.</li><li>
Attends systemwide Language Services meetings.</li><li>
Other duties as assigned</li></ul> 

Qualifications<div>
Education Requirements:
<ul><li>Bachelors degree is strongly preferred, or equivalent combination of education and applicable work experience (some supervisory experience preferred). Preferable concentration in Translation and Interpretation.</li></ul> 
Experience Requirements:<ul><li>
4+ years of related health care setting with direct patient contact.</li></ul> 
Licensing and Certification Requirements:
 
Certified Translator -OR- 
Certified Medical Interpreter -OR- 
Certified Healthcare Interpreter 
Special Skills:<ul><li>
Experienced Spanish, Russian, Arabic or Bengali interpreters or translators.</li><li>
Excellent verbal and written communication skills and interpersonal skills.</li><li>
Need to be able to work in an interdisciplinary modality.</li><li>
Ability to investigate quality, efficiency, and identify opportunities for improvement</li><li>
Computer proficiency</li><li>
Demonstrate ability to interact easily in difficult situations while maintaining high quality of service and professionalism</li><li>
Ability to multitask while encountering frequent interruptions in busy environment</li><li>
Display willingness to make decisions; exhibits sound and accurate judgment</li><li>
Demonstrate high level of dependability and flexibility</li></ul> 
Computer Skills:<ul><li>
MS Office Suite: Intermediate</li></ul></div>
General Skills and Competencies:
<ul><li>Communication - Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.</li><li>
Decision Making - Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.</li><li>
Building a Successful Team - Using appropriate methods and a flexible interpersonal style to help build a cohesive team; facilitating the completion of team goals.</li><li>
Adaptability - Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.</li><li>
Building Trust - Interacting with others in a way that gives them confidence in one?s intentions and those of the organization.</li><li>
Aligning Performance for Success - Focusing and guiding others in accomplishing work objectives.</li><li>
Customer Focus - Ensuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers? and own organization?s needs.</li><li>
Driving for Results - Setting high goals for personal and group accomplishment; using measurement methods to monitor progress toward goals; tenaciously working to meet or exceed goals while deriving satisfaction from that achievement and continuous improvement.</li><li>
Coaching and Developing Others - Providing feedback, instruction, and development guidance to help others excel in their current or future job responsibilities; planning and supporting the development of individual skills and abilities.</li><li>
Building Partnerships - Identifying opportunities and taking action to build strategic relationships between one?s area and other areas, teams, departments, units, or organizations to help achieve business goals.</li><li>
Delegating Responsibility - Allocating decision-making authority and/or task responsibility to appropriate others to maximize the organization?s and individuals? effectiveness.</li><li>
Gaining Commitment - Using appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying one?s own behavior to accommodate tasks, situations, and individuals involved.</li><li>
Stress Tolerance - Maintaining stable performance under pressure or opposition (such as time pressure or job ambiguity); handling stress in a manner that is acceptable to others and to the organization.</li><li>
Compliance - Assures compliance with regulatory, insurance and ethical standards regarding safety of patients, employees and property. Identifies contingency plans for potential risks.</li></ul> 
Non-Bargaining Unit, 253 - Patient Service Center - MSH, Mount Sinai Hospital 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $67530.77 - $104000 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Administrative Manager- Language and Accessibility Services-Patient Service Center-Mount Sinai Health System-Full Time-Days

Goodwin Recruiting

<div>
 
 To Apply for this Job Click Here
 
 
 
 Office Manager &ndash; City, State
 
 
 Join a respected food production organization as the office manager at a key facility, where you&rsquo;ll play a vital role in driving efficiency, organization, and collaboration every day. This is an opportunity to make an immediate impact and enjoy a supportive, inclusive environment with excellent benefits.
 
 
 
 Office Manager Benefits &amp; Compensation
 
 
 
 <ul>
 <li>
 $68,000 per year salary
 </li>
 <li>
 401(k) matching program
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 Healthcare program with up to 84% employer coverage
 </li>
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 Generous paid vacation and sick time
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 Commuter benefits
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 Gym benefits
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 Free meal provided during shifts
 
 
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 Office Manager Requirements &amp; Qualifications
 
 
 
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 High school diploma or equivalent required; Associate&rsquo;s degree in office administration or related field preferred
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 Minimum 3 years of administrative and clerical experience
 </li>
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 Strong organizational and communication skills
 
 
 </li>
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 Office Manager Preferred Background &amp; Skills
 
 
 
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 Proficiency in Spanish a plus
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 Experience in food production or food industry a plus
 
 
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 Office Manager Day-to-Day Responsibilities
 
 
 
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 Oversee general administrative functions and daily office operations
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 Provide clerical support, including managing correspondence, mail, and document preparation
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 Maintain inventory of office and kitchen supplies
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 Manage insurance and documentation for company vehicles
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 Handle vendor invoicing, quote requests, and coordinate facility maintenance visits
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 Liaise with general managers and wholesale partners to resolve invoice and delivery issues
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 Maintain up-to-date knowledge of emergency procedures and execute necessary documentation
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 Support operational compliance and ensure accurate recordkeeping
 
 
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 This is your chance to thrive in a dynamic environment and ensure smooth operations at a leading facility. If you&rsquo;re organized, proactive, and ready to take ownership, we&rsquo;d love to hear from you!
 
 
 
 JOB ID
 
 : 172400 #post
 
 
 Emily Lauro
 
 
 
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 , $67,500 - $68,500,
 
 
</div>

Office Manager JN -032026-172400

The Snow Lodge

Job Summary We are seeking a dynamic and highly organized Executive Assistant/Office Manager based in NYC to support our leadership team and oversee daily office operations. This role is essential in ensuring seamless administrative functions, managing schedules and coordinating projects. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to thrive in a fast-paced setting.Duties<ul><li>Travel Coordination: Arrange and manage travel logistics, ensuring seamless coordination of flights, accommodations, and ground transportation.</li><li>Calendar Management: Oversee and maintain the Co-founder&rsquo;s schedule, ensuring all meetings and appointments are organized, timely, and well-prepared.</li><li>Document Organization: Maintain a well-organized document filing system, ensuring all records are up-to-date and easily accessible.</li><li>Contract Handling: Oversee the preparation, review, and management of contracts, ensuring proper filing and completion of all necessary paperwork.</li><li>Partner Communication: Serve as the point of contact for external partners and collaborators, managing follow-ups and maintaining strong professional relationships.</li><li>Invoicing &amp; Billing: Handle all invoicing processes, ensuring the timely and accurate execution of billing and payments.</li><li>Adaptability &amp; Responsiveness: Handle last-minute requests and changes with efficiency, maintaining a high level of flexibility to support dynamic priorities.</li><li>Effective Communication: Utilize strong written communication, particularly via text, to ensure clarity and prompt responses.</li><li>Task Prioritization: Focus on completing tasks with efficiency, emphasizing results over perfection to meet deadlines and objectives.</li></ul>Requirements<ul><li>3+ years of work experience</li><li>Proficient in Google sheets/docs/drive, mac, able to adopt new technology and apps.</li><li>Thrives in Fast-Paced Environments: Ability to prioritize and juggle multiple tasks in a fast-moving, high-pressure environment.</li><li>Flexibility: Demonstrates flexibility and quick thinking in response to changing needs and priorities, handling unpredictable requests with ease.</li><li>Grounded Approach: Maintains a down-to-earth demeanor, focusing on results and performance rather than being influenced by high-profile or entertainment culture.</li><li>Organizational Mastery: Strikes a balance between meticulous organization and adaptability, remaining unphased by stress or last-minute changes.</li><li>Proactive Problem-Solver: Displays tenacity, common sense, and a solution-oriented mindset in overcoming challenges and managing daily tasks.</li><li>Efficient Prioritization: Capable of identifying urgent tasks and handling them promptly, ensuring successful outcomes with minimal delays.</li><li>Luxury &amp; Cultural Awareness: Possesses an understanding of luxury brands and influencers, particularly emerging artists, while staying attuned to current cultural trends and what&rsquo;s trending in the industry.</li></ul>Send email to careers@thesurflodge.comPay: $78,000.00 per yearWork Location: In person

Executive Assistant/Office manager NYC

Explore 483+ Administrative manager in New York this April. Find roles across top companies and apply now to boost your career.