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executive administrative assistant Jobs in New York

executive administrative assistant

administrative manager

TALENT Software Services

<div>
 <strong>
  Position Title: Executive Assistant
  <br/>
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  Duration: 12 Months
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  Possibility of conversion to FTE: Yes
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  Working hours: 8-5
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  Working Location: 51 W 42nd Street, New York, NY 10036 [IN OFFICE 4 DAYS A WEEK]
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 </strong>
 Join our dynamic team in the heart of New York City, a global hub for finance and business. This location offers unparalleled networking opportunities and a vibrant city life.
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 <strong>
  Role Mandate
  <br/>
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 </strong>
 Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general office services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
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 <strong>
  Role Responsibilities Include (but are not limited to):
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 </strong>
 <ul>
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   Provides subject matter expertise and advice related to assigned strategic initiatives and acts as relationship management for assigned initiatives.
  </li>
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   Builds effective relationships with internal/external stakeholders.
  </li>
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   Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
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   Gathers and formats data into regular and ad-hoc reports, and dashboards.
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   Leads the planning, coordinating and implementing department events.
  </li>
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   Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
  </li>
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   Employs systems (e.g., customized exception reports, tracking reports etc.) to manage information.
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   Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
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   Provides input into the planning and implementation of administrative programs.
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   Coordinates and monitors budgets and reporting on results vs. budget.
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   Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
  </li>
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   Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
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   Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
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   Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies &amp; procedures).
  </li>
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   Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
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   Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements.
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   Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
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   Makes travel arrangements, booking flight/hotel reservations as needed.
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   Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming/outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
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   Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
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   Maintains and tracks overtime, on-call claims, staff vacations and absences in accordance with Bank and/or divisional guidelines to ensure consistency in entitlement and to determine staff availability.
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   Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
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   Collaborates with internal and external stakeholders in order to deliver on business objectives.
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   Organizes work information to ensure accuracy and completeness.
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   Focus may be on a business/group.
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   Thinks creatively and proposes new solutions.
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   Exercises judgment to identify, diagnose, and solve problems within given rules.
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   Works mostly independently.
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   Broader work or accountabilities may be assigned as needed.
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  </li>
 </ul>
 <strong>
  Must-Have Skills:
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 </strong>
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   Typically 5-7 years of relevant experience in an administrative/professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
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   Specialized knowledge from education and/or business experience.
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   Candidate should have experience liaising with Senior leadership, and be able to operate confidently in a fast-paced, demanding environment.
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   Candidate should have experience with handling travelling and hotel accommodations.
  </li>
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   Will be supporting leadership that involves international travel with multiple destinations and extremely diligent scheduling.
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   Verbal &amp; written communication skills - In-depth.
  </li>
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   Collaboration &amp; team skills - In-depth.
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   Analytical and problem-solving skills - In-depth.
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   Influence skills - In-depth.
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   Travel concur.
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   5-7 years EA Admin experience.
  </li>
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   Salesforce experience.
   <br/>
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  </li>
 </ul>
 <strong>
  Soft Skills:
  <br/>
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 </strong>
 <ul>
  <li>
   Strong attention to detail.
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   Ability to work independently and with a team.
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   Professional demeanor.
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   Relatable, ability to take on challenges.
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   Honest and open viewpoint.
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   Strong organizational skills.
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   Collaboration and team skills.
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   Analytical and problem-solving skills.
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   Punctual.
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  </li>
 </ul>
 <strong>
  Interviews:
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  <br/>
 </strong>
 <ul>
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   1st round - Reporting Manager
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   2nd Round - Hiring Manager
  </li>
 </ul>
</div>


Citi

<div><h2 class="jobSectionHeader"><b>Discover your future at Citi</b></h2>
<p>Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
<br>
<br>
<b>Responsibilities:</b></p>
<ul><li>Directly supports a C16 level manager and generally supports an entire department</li>
<li>Manages day to day calendar(s) of senior management</li>
<li>Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls</li>
<li>May prepare and review materials and correspondence for meetings</li>
<li>Assist with creation/modification of presentations, spreadsheets, and other various documents</li>
<li>Coordinates travel arrangements; prepare and distribute schedules/agendas for travel</li>
<li>Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system</li>
<li>Orders supplies and process invoices through Procure to Pay system</li>
<li>Process and follow-up on Virtual Requests</li>
<li>Assists in ad-hoc reports special projects as needed</li>
<li>Trains, coaches or guides other administrative staff when required</li>
<li>Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li>
</ul><p><b>Qualifications:</b></p>
<p></p><ul><li>Previous office administration experience preferably within a large and complex financial services or similar organization</li>
<li>Highly proficient in Microsoft Office</li>
<li>Consistently demonstrates clear and concise written and verbal communication skills</li>
<li>Demonstrated ability to quickly gain command of new systems</li>
<li>Self-motivated and detail oriented</li>
</ul><p><b>Education:</b></p>
<p></p><ul><li>Bachelor's/University degree or equivalent experience</li>
</ul><p></p><p>-</p>
<h2 class="jobSectionHeader"><b>Job Family Group:
</b></h2>Business Strategy, Management &amp; Administration
<p>-</p>
<h2 class="jobSectionHeader"><b>Job Family:</b></h2>
Administrative Support
<p>-</p>
<h2 class="jobSectionHeader"><b>Time Type:</b></h2>
Full time
<p>-</p>
<h2 class="jobSectionHeader"><b>Primary Location:</b></h2>
New York New York United States
<p>-</p>
<h2 class="jobSectionHeader"><b>Primary Location Full Time Salary Range:</b></h2>
$91,690.00 - $119,610.00<br>
<p><br>
In addition to salary, Citi&rsquo;s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental &amp; vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
</p><p>-</p>
<h2 class="jobSectionHeader"><b>Most Relevant Skills
</b></h2>Please see the requirements listed above.
<p>-</p>
<h2 class="jobSectionHeader"><b>Other Relevant Skills
</b></h2>For complementary skills, please see above and/or contact the recruiter.
<p>-</p>
<h2 class="jobSectionHeader"><b>Anticipated Posting Close Date:</b></h2>
Jul 15, 2026
<p>-</p>
<p><i>Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.</i></p></div><p></p>

Senior Executive Assistant

The Metropolitan Opera

<div><div><p>The Production Department of The Metropolitan Opera is responsible for all production and technical details related to the development, creation, and performance of the opera repertory, the coordination of presentations and special events, the operation and maintenance of, as well as improvements to the Metropolitan Opera stage, shops, and warehouses. The Administrative Associate &ndash; Electric is an essential part of this process, working at the direction of the Production Finance Manager and Head Electrician to support the administration of the Electric Department payroll and administrative needs. The Electric Department of the Metropolitan Opera&rsquo;s IATSE Local One stage crew is responsible for the execution of the lighting, sound, video, and automation elements of Met productions, presentations, and special events.</p>
</div>
<h3 class="jobSectionHeader"><b>Primary Responsibilities</b></h3><div>
<ul><li><b>PAYROLL</b>:</li>
</ul><ul><li>Collect and review timesheets for the electric stage crew and shop employees, and timely and accurately enter payroll data into the Met&rsquo;s proprietary payroll system.</li>
<li>Develop and maintain knowledge of:</li>
</ul><ul><li>IATSE Local 1 collective bargaining agreements and work rules that affect pay.</li>
<li>The Met&rsquo;s payroll systems and structure of pay codes to accurately assign the correct activity and pay codes.</li>
<li>Weekly operations schedules and crew assignments to understand the weekly work of the Electric Department and the correct corresponding pay codes for the work.</li>
</ul><ul><li>Provide research, data gathering, and analysis for payroll-related questions</li>
<li>Answer department staff questions about paychecks and timesheets, and make corrections as needed.</li>
</ul><ul><li><b>PURCHASING</b>:</li>
</ul><ul><li>Process and track all department purchase orders and accounts payable submissions</li>
<li>Maintain purchasing files and records</li>
<li>Interface with Production Finance Manager to track expenses and maintain vendor relations on behalf of the department.</li>
<li>Track and manage deliveries for the Electric Department with outside vendors and internal staff, and coordinate loading dock deliveries and distribution of materials.</li>
</ul><ul><li><b>OTHER ADMINISTRATIVE DUTIES</b>:</li>
</ul><ul><li>Perform administrative duties including answering office telephone, taking messages, keeping attendance records, ordering office supplies.</li>
<li>Initiate and track Electric Department new-hire and job-change paperwork in coordination with HR</li>
<li>Other assignments as needed.</li>
</ul></div><h3 class="jobSectionHeader"><b>Skills and Qualifications</b></h3><div>
<ul><li>BA degree or equivalent.</li>
<li>Excellent verbal and written communication skills</li>
<li>Strong mathematical skills and attention to numerical detail.</li>
<li>Experience in data entry or bookkeeping. Some Accounts Payable experience preferred.</li>
<li>Experience managing timesheets and entering payroll data preferred</li>
<li>Ability to acquire new computer skills and master new data systems quickly. Experience with Excel, Word, and Adobe Pro preferred.
</li><li>Some understanding/familiarity with technical theatre preferred.</li>
</ul></div><h3 class="jobSectionHeader"><b>Physical Demands</b></h3><div>
<ul><li>This is a full-time, on-site position</li>
<li>Strong attention to detail.</li>
<li>Ability to multi-task.</li>
<li>Must be able to work well in a high-pressure/fast-paced environment</li>
<li>Must be able to work successfully with a variety of personality types</li>
<li>Must be able to learn and adapt to a changing work environment</li>
<li>Must be able to work successfully both independently and as part of a team</li>
<li>Regularly required to sit, talk, and hear</li>
<li>Frequently required to use repetitive hand motion and to stand, walk, reach, bend</li>
<li>Occasionally required to lift up to 20 pounds.</li>
</ul></div><div><b>The Metropolitan Opera is an equal opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and existing employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, citizenship status, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, or any protected category prohibited by local, state or federal laws.</b></div>
<p>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</p></div>

Administrative Associate – Electric

Rensselaer Polytechnic Institute

<p></p><div><p><b>Job Summary:</b></p>
 <p>The Administrative Coordinator manages and oversees the day-to-day operations and administrative support activities of the Dean of Students Office (DOSO), Conference Room, and Off-Campus Community Center. The Administrative Coordinator serves as the primary point of contact for both internal and external constituencies, assists and represents DOSO in communicating with constituents, and handles multiple issues and concerns as they arise. The Administrative Coordinator coordinates logistics for programming and completes special projects as needed by offices in the Dean of Students portfolio.</p>
<p><b>Who we are:</b></p>
<p>Founded in 1824, <b>Rensselaer Polytechnic Institute (RPI)</b> is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, <i>RPI Forward, </i>charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ︎</p>
<p>Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world&rsquo;s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world.</p>
<p>With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.</p>
<p><b>Minimum Qualifications:</b></p>
<ul><li>Highschool Diploma or equivalent</li>
<li>Five (5) or more years related experience</li>
</ul><p>Relevant combinations of education, training and experience may be considered.</p>
<p><b>Preferred Qualifications:</b></p>
<ul><li>Associate's Degree in related field</li></ul><br>
<div></div><p><b>Representative Job Duties:</b></p>
<ul><li>Manage daily office routines to ensure efficient and effective office operations. Triage incoming calls and serve as first point of contact. Provide DOSO staff with all relevant information to provide timely responses and follow-up. Assist the DOSO in planning, organizing prioritizing and coordinating the timely assignment, follow-up and completion of work and projects. Track and record leave time for DOSO. Ensure that new employees are appropriately processed for payroll and proper procedures are followed for employment separations</li>
<li>Plan and maintain complex, busy and shifting schedules of appointments, meetings and travel. Ensure members of the DOSO staff are prepared with essential information and background for each meeting and/or trip. Draft travel itineraries, reserve lodging, set up meeting rooms, and handle all logistics associated with these activities. Prepare and process travel and expense reports in accordance with Institute policies</li>
<li>Record Management: Develop and maintain an efficient, confidential records management system to ensure immediate availability of materials. Assist with the maintenance and coordination of judicial and/or student intervention case files in case management system (Maxient)</li>
<li>Train, supervise and schedule work-study students. Assure that work is done in a timely manner and evaluate performance. Prepare all work-study paperwork coordinating with financial aid and payroll. Prepare student, bi-weekly and semi-monthly payroll</li>
<li>Utilize enterprise-wide Institute systems (Banner and Data Warehouse) and subsidiary systems to monitor financial activity and provide reports to the DOSO and the Student Experience Business Manager. Monitor spending to ensure adherence to general policies and guidelines. Identify and resolve discrepancies in accordance with Institute and DOSO portfolio standards and policies</li>
<li>Maintain inventory of office supplies which includes ordering and invoice processing through OSCAR and Banner</li>
<li>Coordinate communication, marketing, and social media efforts for any DOSO programming and educational initiatives. Arrange event details including but not limited to purchasing supplies or equipment, catering, reserving space, setting up and tearing down</li>
<li>Ensure that public spaces in Academy Hall are adequately maintained by inspecting public areas on a weekly basis and initiating service requests as needed. Monitor any possible safety concerns. Coordinate with the Student Experience Operations Manager if required to manage larger repair projects</li>
<li>Other duties and special projects as assigned</li>
</ul><p><b>Shift:</b></p>
<p>Business Hours, Monday through Friday. Weekends or evenings occasionally required</p>
<p><b>Starting Salary/Rate:</b></p>
<p><b>Expected hiring range:</b> $20.00 - $23.75 / hr</p>
<p><b>Pay transparency disclosure:</b> The selected candidate&rsquo;s salary will be determined based on factors that include the available budget, internal equity, and the final candidate&rsquo;s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer&rsquo;s good faith estimate of the expected hiring range at the time of posting.</p>
<p><b>Application instructions:</b></p>
<p>Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.</p>
<p>If you need assistance with the online application process, please contact careers@rpi.edu.</p>
<b>Job Posted Date:</b>
<p>Applications will be accepted until the position is filled.</p>
<p><b>Total Compensation and Benefits Information:</b></p>
<p>Rensselaer&rsquo;s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).</p><div><br>
</div><div><p><i>Rensselaer Polytechnic Institute is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer Polytechnic Institute's work and campus communities. Rensselaer Polytechnic Institute </i><i>is an Equal Opportunity Employer.</i></p>
<p><i>All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law.</i></p></div></div><p></p>

Administrative Coordinator

M&R Hotel Management

<p>FRONT OFFICE MANAGER</p><p><b>Temporary, Full-Time &mdash; Maternity Leave Coverage (with potential to transition to a permanent position)</b></p><p><b>SUMMARY:</b></p><p>The Front Office Manager is the department head for the Front Office and responsible for all day-to-day operations including, but not limited to; Guests&rsquo; arrival and departure experience, ensuring that all department finances are reported accurately, maintaining proper PAR levels of department supplies, reporting month-end inventory to the General Manager, maintaining all Marriott and M&amp;R Standards and driving all KPIs. Working alongside the General Manager and Assistant General Manager, the Front Office Manager is a member of the Hotel&rsquo;s leadership team and is expected to be both proactive and resourceful when operational obstacles or other concerns are observed or brought to their attention. The Front Office Manager must be the Hotel&rsquo;s Brand Champion and work to ensure that all Front of the House associates understand the expectations set forth by both Marriott and M&amp;R in regard to guest satisfaction and appropriate responses to guest concerns.</p><p><b>RESPONSIBILITIES:</b></p><p><b>Leadership &amp; Team Management</b></p><ul><li>Directly supervise, and coach all Front Office staff, including the Assistant Front Office Manager, Guest Service Agents, Night Auditors and Bellmen.</li><li>Recruit, interview, hire, and train Front Office associates in partnership with the General Manager, Assistant General Manager and People &amp; Culture team.</li><li>Conduct regular performance evaluations, deliver coaching and corrective action, and support associate development and succession planning within the department.</li><li>Lead daily pre-shift meetings and weekly department meetings to communicate goals, brand updates, and property priorities.</li><li>Foster a positive, service-driven team culture that supports associate engagement and retention.</li><li>Drive KPI&rsquo;s including but not limited to; ITR, RevPAR, OCC%, Bonvoy Enrollments, etc.</li></ul><p><b>Guest Relations &amp; Service Excellence</b></p><ul><li>Maintain all Brand Standards pertaining to Guests&rsquo; Arrival and Departure.</li><li>Personally engage with guests, resolve escalated complaints and service recovery situations, and follow up to ensure satisfaction.</li><li>Monitor guest satisfaction scores (e.g., ITR, GuestVoice, etc.) and implement action plans to address trends.</li><li>Serve as the Manager on Duty (MOD). Availability to work evenings, weekends, and holidays as business needs require.</li><li>Ensure VIP, loyalty member, and special-occasion guests receive appropriate recognition and amenities per brand standards.</li><li>Drive associate awareness of ITR, key detractors and key contributing factors that influence the Hotel&rsquo;s scores.</li><li>Ensure that Brand Standards pertaining to Bonvoy Enrollments, CEC Cases, GXP Chat reply times and other Marriott metrics fall under the responsibility of the Front Office.</li></ul><p><b>Front Office Operations</b></p><ul><li>Oversee daily Front Desk and Night Audit operations to ensure smooth, accurate, and efficient service delivery.</li><li>Proficient in the hotel's property management system (PMS) and all interfacing hotel systems; serve as the property's subject-matter expert for Front Office technology.</li><li>Retrieve, review, and distribute daily and period-end reports in a timely fashion (e.g., STAR Report, occupancy forecasts, arrivals/departures).</li><li>Develop and post the weekly work schedule for Front Desk employees in line with labor budgets and occupancy forecasts.</li><li>Coordinate room assignments and blocking with Housekeeping and Sales to support group, VIP, and special-request needs.</li><li>Prepare and distribute function sheets and relevant Front Office updates at the weekly Management Meeting.</li><li>Open IT tickets with Marriott when systems are down or require the attention of a Third-Party Vendor.</li></ul><p><b>Financial &amp; Administrative Responsibilities</b></p><ul><li>Ensure that all daily revenue reporting is accurate in the Hotel&rsquo;s Financial Management System, working with the Assistant General Manager and/or Finance to rectify any variances or discrepancies in a timely manner.</li><li>Responsible for Accounts Payable related to the Front Office department, ensuring invoices are paid in a timely fashion and informing the General Manager of any high balances.</li><li>Responsible for Accounts Receivable and Direct Bill accounts; coordinate with Sales on account status and conduct weekly audits with the General Manager.</li><li>Coordinate and administer the daily transmittal of cash and checks to the bank; maintain accountability for the house bank and all cash-handling procedures.</li><li>Able to perform Night Auditor duties and balance the hotel's books at the end of each period; prepare and submit End of Period reports to Corporate on the first day of each new period.</li><li>Support the General Manager and Assistant General Manager with Front Office budgeting, labor cost management, and monthly forecasting.</li><li>Assist with basic revenue management functions, including rate and availability checks, in coordination with Sales and Revenue Management.</li><li>Maintain proper PAR levels of all Front Office supplies, ordering items as needed while staying within the monthly budget.</li><li>Regularly take inventory of all Market items. Place orders, process invoices and submit month-end inventory to the General Manager.</li></ul><p><b>Training &amp; Brand Compliance</b></p><ul><li>Assist all Front Desk Associates in the use of the property's Training Program; ensure new hires complete required onboarding and certification.</li><li>Ensure Front Office operations comply with Marriott brand standards and prepare the department for Brand Standard Audit (BSA) /Guest Service Score audits.</li><li>Maintain up-to-date knowledge of brand initiatives, loyalty programs, and system updates, and train the team accordingly.</li><li>Ensure all associates follow the rules and policies found in the M&amp;R Employee Handbook.</li></ul><p><b>Safety, Security &amp; Compliance</b></p><ul><li>Follow all hotel security protocols, including key issuance procedures, guest verification, and restricted area access.</li><li>Maintain thorough knowledge of hotel emergency procedures; train and prepare Front Office employees to respond calmly and effectively in the event of an emergency or accident.</li><li>Assist in the maintenance of the property's key control program and ensure the security needs of the property and guests are met.</li><li>Report safety hazards, suspicious activity, and maintenance issues to the General Manager, Assistant General Manager and Engineering promptly.</li><li>Serve as a key member of the property's emergency response and crisis management team.</li></ul><p><b>Communication</b></p><ul><li>Communicate with the Assistant General Manager on a daily basis regarding operations, guest issues, and department performance.</li><li>Inform the Assistant General Manager of potential problems with guests and the progress of special projects.</li><li>Develop effective departmental communication and information systems through the use of communication logs, department meetings, and hotel meetings.</li><li>Maintain clear, continuous communication with Housekeeping, Maintenance, Sales, and other departments to fulfill guest and operational needs efficiently.</li><li>Establish working relationships with corporate departments including, but not limited to; People &amp; Culture, Revenue, Sales and Finance.</li></ul><p><b>Qualifications</b></p><ul><li>Minimum 2-3 years of hotel Front Office experience, including at least 1 year in a supervisory or management capacity; multi-brand experience a plus.</li><li>Working knowledge of a major hotel PMS (e.g., Stay PMS, Opera, Lightspeed, OnQ, PEP, HMS, Choice Advantage) and general proficiency with hotel technology systems.</li><li>A proven track record on the industry of being a leader in the Front Office who has demonstrated organizational prowess and intuitive and create problem solving abilities.</li><li>Excellent verbal and written communication skills; ability to interact professionally with guests, associates, vendors ownership, and Corporate.</li><li>High school diploma or equivalent required; college coursework in Hospitality Management or a related field preferred.</li><li>Proven ability to drive KPIs through an efficient and proactive management style.</li></ul><p><b>Physical Requirements</b></p><p>This role requires the ability to stand for extended periods (up to 8 hours per shift), lift and carry items up to 40 lbs, and work in a lobby environment with varying noise levels. The Front Office Manager must be able to work a flexible schedule, including evenings, weekends, and holidays, and be available to respond to the property outside of normal business hours as needed.</p><p>M&amp;R Hotel Management is committed to equal employment opportunity. Qualified individuals must be able to perform the essential functions of the position, with or without reasonable accommodation. Associates or applicants who require a reasonable accommodation should contact the People &amp; Culture Department.</p><p>M&amp;R Hotel Management participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.</p><p>Job Type: Full-time</p><p>Pay: $68,000.00 - $72,000.00 per year</p><p>Application Question(s):</p><ul><li>Are you willing to accept a full-time temporary position for maternity leave coverage, with the possibility of transitioning into a permanent role based on business needs and performance?</li></ul><p>Ability to Commute:</p><ul><li>New York, NY 10001 (Required)</li></ul><p>Work Location: In person</p>

Front Office Manager - SpringHill Suites Times Square

ALDI

<div><p>ALDI is looking for passionate and driven individuals to join our Store Manager Trainee program. In this role, you will develop the skills and knowledge necessary to lead your own store, delivering outstanding customer service and creating a positive work environment for your team. You will collaborate with experienced leaders to ensure operational excellence and drive sales growth. As ALDI continues to expand rapidly across the United States, this is an exciting opportunity to grow your career in retail management with a company that values simplicity, consistency, and responsibility. Join ALDI and benefit from comprehensive training and a supportive culture that empowers you to thrive.</p>
<div><b>
Position Type:</b> Full-Time<br>
<b>Estimated Hours:</b> 45 hours per week<br>
<b>Store Manager Trainee Starting Wage:</b> $39.75 per hour<br>
<b>Estimated Store Manager Earning Potential Year 1:</b> Up to $142,000 (inclusive of salary and bonus when applicable)<br>
<ul><li>Estimate may vary by location</li></ul></div>
<p><b>
Duties and Responsibilities:</b><br>
Must be able to perform duties with or without reasonable accommodation.</p>
<ul><li>Communicates job responsibilities and performance expectations to direct reports to ensure desired results; leads and develops store personnel.</li><li>Develops and implements action plans using company provided resources to improve operating results.</li><li>Oversees the appropriate resolution of employee and customer concerns, aligning with the district manager, as needed.</li><li>Interviews candidates for store positions and provides recommendations to the district manager.</li><li>Manages personnel, including recommending personnel for advancement and termination as appropriate.</li><li>Communicates, cooperates, and interacts effectively with all levels of ALDI personnel, customers, third-party vendors and business partners.</li><li>Collaborates in the resolution of any issues that arise within the store to minimize potential liability for the division and the company.</li><li>Leads, develops, and supervises the team to develop sales, engage our teams, satisfy our customers and achieve consistent high performance.</li><li>Understands and oversees the execution of the overarching company strategy while communicating and modeling the core values of the organization.</li><li>Fosters a positive and collaborative working environment and promotes teamwork among employees.</li><li>Oversees and manages compliance with policies and procedures within the store, as well as applicable federal, state, and local regulations.</li><li>Trains and develops store personnel to achieve their maximum professional potential, using appropriate training materials.</li><li>Observes and evaluates employees&rsquo; work performance and provides feedback and coaching as appropriate.</li><li>Ensures store personnel comply with the company customer services guidelines and demonstrate appropriate interactions with customers and co-workers.</li><li>Resolve concerns from store personnel and customers independently and/or escalates concerns to the district manager as necessary.</li><li>Models, communicates and supervises compliance with company policies and procedures.</li><li>Ensures a safe working environment by identifying and rectifying hazards, promoting proper ergonomics, and maintaining equipment in proper working order.</li><li>Prepares, manages and revises weekly schedules to ensure accuracy.</li><li>Ensures store personnel adhere to expense guidelines, inventory procedures, product handling, and cash handling policies to minimize losses.</li><li>Ensures store personnel maintain store zone standards and merchandising standards at all times.</li><li>Acts to improve operational results and implements personnel and operational plans to achieve store KPI goals and budgets.</li><li>Attends and participates in meetings such as district weekly operations calls, monthly one-to-ones and training sessions.</li><li>Plans and conducts meetings such as store team meetings, monthly management team meetings, training sessions, and other company-related events or meetings.</li></ul>
<p><b>
Physical Demands:</b></p>
<ul><li>Required to sit, reach, grasp, stand, and move from one area to another.</li><li>Required to place products weighing up to 45 pounds on shelves at various heights.</li><li>Required operation of equipment such as electric and manual hand jacks, floor scrubber and cardboard baler.</li><li>Ability to work in varying temperatures, hot and cold (including outdoor temperatures and refrigerator/freezer environments).</li></ul>
<p><b>
Job Qualifications:</b></p>
<ul><li>Ability to develop rapport, trust, and open communication that enhances the performance of direct reports.</li><li>Ability to work independently and within a team to provide effective leadership of store personnel and achieve planned results.</li><li>Ability to understand and apply management principles to achieve the store's goals and compliance expectations.</li><li>Ability to perform leadership and administrative duties.</li><li>Ability to provide prompt and courteous customer service.</li><li>Ability to operate all store equipment such as cash registers, floor scrubber, cardboard baler, pallet jacks, handheld devices, computers, etc., and to perform all operational tasks effectively and efficiently to the standard.</li><li>Ability to facilitate group involvement when conducting meetings.
</li><li>Develops and maintains positive relationships with internal and external parties.</li><li>Ability to interpret and apply ALDI operating policies and procedures.</li><li>Ability to effectively communicate both verbally and in writing.</li><li>Ability to organize, prioritize and complete activities to maximize the total time available.</li><li>Ability to establish and successfully execute plans and goals.</li><li>Ability to use ALDI-provided technology as required.</li><li>May be required to handle and sell alcoholic beverages and meet any state and local requirements for handling and selling of alcoholic beverages.</li><li>May be required to obtain a ServSafe certification or other applicable state/local certifications to ensure compliance with food safety regulations.</li></ul>
<p><b>
Education and Experience:</b></p>
<ul><li>At least 18 years old required.</li><li>High school diploma or equivalent preferred.</li><li>Prior experience in a retail environment and prior management experience.</li></ul>
<p><b>
Travel:</b></p>
<ul><li>Full-Time Store Manager Trainees will train at multiple locations and must have flexibility to travel within divisional requirements.</li></ul><p>
ALDI offers <b>competitive wages and benefits,</b> to all employees including:</p><ul><li>
401(k) Plan</li><li>
Company 401(k) Matching Contributions</li><li>
Employee Assistance Program (EAP)</li><li>
PerkSpot National Discount Program</li></ul><p>
In addition, <b>full-time employees</b> are offered:</p><ul><li>
Medical, Prescription, Dental &amp; Vision Insurance</li><li>
Generous Vacation Time &amp; 7 Paid Holidays</li><li>
Up to 6 Weeks Paid Parental Leave at 100% of pay</li><li>
Up to 2 Weeks Paid Caregiver Leave at 100% of pay</li><li>
Short and Long-Term Disability Insurance</li><li>
Life, Dependent Life and AD&amp;D Insurance</li><li>
Voluntary Term Life Insurance</li><li><i>Full-time employees average 30 or more hours per week within an annual lookback period</i></li></ul><p><i>
**Benefits offered to full-time and part-time employees may vary by state</i></p><p><i><br>
ALDI is committed to equal opportunity for all employees and applicants. As a proud Equal Opportunity Employer (EOE), we do not discriminate based on race, color, national origin, ancestry, citizenship status, religion, sex, sexual stereotyping, sexual orientation, gender, gender identity, gender expression, age, marital status, mental or physical disability, medical condition, genetic information, military or veteran status, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), or any other protected characteristic. Employment may be contingent upon ALDI's receipt of an acceptable and job-related drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.</i></p></div>

Full-Time Store Manager Trainee

Urban Pathways, Inc.

<div><h1 class="jobSectionHeader"><i>The salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills, and expertise.</i></h1><p><b><i><br>
Join UP! We are lighting the path home, one person at a time.</i></b></p><div><b>
About Urban Pathways</b></div><div>
Since 1975, Urban Pathways has engaged New York City&rsquo;s most vulnerable residents, people on the streets or in areas unfit for human habitation, &ldquo;lighting the path home, one person at a time.&rdquo; Urban Pathways is a catalyst for transformative change in the lives of unhoused adults, empowering them to discover their inherent strengths and abilities. We provide essential support and foster an environment where individuals can redefine their narratives and become their best selves.</div><div></div><div><b><br>
Job Summary</b></div><div>
Reporting to the Development Manager, the Development Operations Associate serves as the operational backbone of the Development &amp; Communications department and is responsible for supporting the integrity and effectiveness of fundraising operations, donor data management, gift processing, reporting systems, donor stewardship administration, and departmental coordination activities.</div><div></div><div><br>
The Development Operations Associate requires exceptional attention to detail, strong organizational and analytical skills, and the ability to manage multiple operational priorities in a fast-paced fundraising environment. The Development Operations Associate has a critical role in ensuring the accuracy, efficiency, and consistency of development systems and processes that support the organization&rsquo;s philanthropic goals.</div><div></div><div><b><br>
Key Responsibilities &amp; Essential Functions</b></div><div></div><div><b><br>
CRM &amp; Database Administration</b></div><ul><li>
Serves as primary administrator for the Development Department CRM/database, including gift entry, constituent record management, data integrity, coding consistency, mailing list maintenance, and ongoing database hygiene.</li><li>
Maintains accuracy and completeness of donor and gift records across all fundraising systems.</li><li>
Oversees data imports, constituent updates, segmentation lists, and reporting preparation.</li><li>
Assists in identifying and implementing database best practices and process improvements.</li></ul><div></div><div><b><br>
Gift Processing &amp; Stewardship Administration</b></div><ul><li>
Processes charitable contributions and pledge payments in a timely and accurate manner.</li><li>
Generates and coordinates donor acknowledgement and stewardship correspondence.</li><li>
Maintains organized digital and physical fundraising records and documentation archives.</li><li>
Tracks donor stewardship activities and supports acknowledgement workflows.</li></ul><div></div><div><b><br>
Reporting &amp; Analytics Support</b></div><ul><li>
Prepares standard and customized fundraising reports, donor lists, queries, and dashboard support materials for leadership, board engagement, campaigns, and events.</li><li>
Supports reporting needs related to fundraising performance, donor activity, and campaign tracking.</li><li>
Maintains fundraising reporting systems and ensures accuracy and consistency of donor and gift data.</li><li>
Assists with prospect research preparation and institutional fundraising support activities.</li></ul><div></div><div><b><br>
Finance &amp; Reconciliation Coordination</b></div><ul><li>
Coordinates gift documentation and reconciliation processes with the Finance team to ensure accuracy and integrity of fundraising revenue records.</li><li>
Assists with tracking event revenue, donor records, and reconciliation procedures.</li><li>
Supports audit preparation and fundraising documentation requests as needed.</li></ul><div></div><div><b><br>
Events &amp; Administrative Support</b></div><ul><li>
Provides operational and logistical support for fundraising events, donor stewardship activities, board functions, and special initiatives.</li><li>
Supports donor mailings, meeting preparation, sponsorship tracking, and event coordination activities.</li><li>
Assists with incoming in-kind donations and related coordination efforts.</li><li>
Serves as support for departmental administrative and operational projects as assigned.</li></ul><div></div><div><b><br>
Community &amp; Professional Communication</b></div><ul><li>
Maintains professional and collaborative working relationships with staff, donors, volunteers, board members, and external stakeholders.</li><li>
Responds to donor and stakeholder communications in a timely and professional manner.</li><li>
Participates in departmental meetings, trainings, and organizational initiatives as required.</li></ul><div></div><div><b><br>
Qualifications, Education &amp; Experience</b></div><ul><li>
Bachelor&rsquo;s Degree preferred.</li><li>
2&ndash;4 years of relevant development operations, fundraising administration, or CRM/database experience preferred.</li><li>
Experience with fundraising CRM/database systems required; Raiser&rsquo;s Edge NXT experience strongly preferred.</li><li>
Experience with gift processing, reporting, and donor stewardship administration preferred.</li><li>
Experience in nonprofit fundraising or advancement operations preferred.</li></ul><div></div><div><b><br>
Skills &amp; Competencies</b></div><ul><li>
Exceptional attention to detail and organizational skills.</li><li>
Strong analytical and problem-solving abilities.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to manage multiple priorities and deadlines effectively.</li><li>
Strong proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.</li><li>
Experience working with relational databases and reporting systems.</li><li>
Ability to work independently and collaboratively within a team environment.</li><li>
Strong customer service and interpersonal skills.</li><li>
Commitment to Urban Pathways&rsquo; mission, vision, and values.</li><li>
Willingness to work a flexible schedule including some evenings and weekends.</li></ul><div></div><p><b><br>
Capabilities</b></p><ul><li>Ability to sit, stand, walk, bend, stoop, push, pull, lift (up to 25 lbs.).</li><li>Desire to perform the essential functions of this job.</li><li>Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.</li><li>Comfortable with using public transportation to travel to and from various programs sites.</li></ul></div>

Development Operations Associate

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