administrative assistant

office manager

administrative assistant and office manager Jobs in New York

administrative assistant/office coordinator Jobs in New York

administrative manager

assistant front office manager

Hyatt

<div>
 
 Responsibilities
 
 
 
 As the Assistant Front Office Manager, you&rsquo;ll be the lifeblood of our front office operations, ensuring everything in our bustling hotel runs smoothly. Your days will be filled with interesting challenges, from guiding our team, mastering inter-departmental communications, and ensuring staff accountability to responding swiftly and cheerfully to guest requests or complaints. Your main goal? Guarantee our guests' satisfaction every time.
 
 
 Role Highlights
 
 
 We always ensure absolute guest satisfaction because New Yorkers don't settle for anything less than the best!
 
 
 Keeping guest room inventory on point &mdash; In the city that never sleeps, neither do our guest rooms!
 
 
 Working hand-in-glove with our housekeeping department to keep our hotel as sparkling as Times Square.
 
 
 Resolving guest complaints with the efficiency of a New York minute, turning every challenge into a chance to wow our guests.
 
 
 Steer operations and cash handling through our policies and procedures, ensuring everything is shipped an shape and in line with the Big Apple's reputation for excellence!
 
 
 Playing a pivotal role in ensuring proper staffing levels to meet our customer service goals.
 
 
 
 Qualifications
 
 
 
 What will it take to nail this role? Well, a combination of diverse interaction skills, service-oriented style, and professional presentation. A front-office leadership experience of 1 or more years and familiarity with the hotel/hospitality industry will give you an edge. Proficiency in English, Microsoft Word, and Excel, combined with excellent organizational, interpersonal, and administrative skills, is necessary.
 
 
 Your strengths? High energy, like the city itself. Entrepreneurial spirit, like the Wall Street moguls. Motivational leadership, like a Broadway director, and exceptional customer service skills, like a seasoned New York concierge. And let's not forget effective communication &mdash; as crucial in our hotel as it is in the United Nations HQ down the road!
 
 
 
 Compensation
 
 
 
 We offer a competitive salary for the right candidate annually. What you earn will depend on your experience, education, and other factors. But remember, this isn't just about the paycheck. This is about being part of the thrilling NYC experience right in the heart of the action!
 
 
 So, are you ready to enter the exhilarating world of Hyatt Place Times Square? If New York City is the city of dreams, let's make yours come true. Apply today!
 
 
 This position is at a location where Hyatt is not the employer. The employer of individuals working at this hotel may be a third-party management company that is responsible for all employment benefits and obligations at this location.
</div>

Assistant Front Office Manager

<div>
 
 Organization- The Beekman
 
 
 
 
 Summary
 
 
 
 Old world glamour meets modern luxury at The Beekman, a Thompson Hotel, nestled in the epicenter of vibrant Lower Manhattan. Built in 1881 as one of New York City&rsquo;s first skyscrapers, the heart of this iconic landmark building is its extraordinary nine-story Victorian atrium and pyramidal skylight. Featuring 287 guest rooms, The Beekman boasts two signature duplex penthouses with private rooftop terraces. This award-winning luxury-lifestyle hotel is a rare combination of world-class dining by James Beard award winning restauranteurs, hidden cozy corners, captivating artwork, and attentive staff eager to exceed your expectations. The Beekman is a masterpiece rediscovered.
 
 
 The Director of Front Office will report to the Director of Operations, and in the absence of other managers, will be the manager on duty at the hotel. The Director of Front Office will work closely with the Director of Operations to ensure maximum Front Office operating efficiency. This position will be responsible for ensuring quality guest service is provided to every guest and leading the front office and guest services teams. They will also be responsible for communicating with all department managers, especially with the Night Audit. They will support and comply with hotel policy and company policy in matters concerning accounting, purchasing, credit, and cash handling.
 
 
 The Director of Front Office will be expected to act with honesty and integrity while working in a fast-paced, high pressure environment. They will resolve guest concerns to the extent that our guests are satisfied; and ensure that all guest issues are followed up on and receive manager contact until resolution. They will supervise the daily functions of the Front Desk and Guest Services teams to sustain courteous and professional guest service levels. They will coordinate daily group arrival and departure preparation, special requests, room assignments, and guest amenity programs. They will also block/assign applicable arrivals for the following day. i.e. V.I.P.&rsquo;s, ESP&rsquo;s, Special requests, etc. Administrative duties will include training new colleagues, scheduling the team based on forecasted business levels, completing the credit check, running the rate discrepancy report and making needed changes, and maintaining proper collateral and supply inventory to support all appropriate front office activities. The Director of Front Office will maximize daily room sales through a robust upsell program, as well as meet or exceed the corporate goal of World of Hyatt enrollments. They must be knowledgeable of the Marketing Programs of the company and hotel. They will organize weekly group information and prepare group information sheets to ensure that all front office colleagues are aware of meetings, VIP arrivals, and site visits.
 
 
 The Beekman, a Thompson Hotel is managed by Hyatt Hotels Corporation. Hyatt cares for their employees, so that they can be their best. Employees at Hyatt receive top tier benefits, which include: paid time off, hotel discounts, competitive insurance packages, company matched retirement savings plans, life insurance, and the opportunity to take your career around the world!
 
 
 Hyatt is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 A warm and hospitable personality with a drive to assist the needs of others.
 </li>
 <li>
 The ability to work collaboratively across all departments of a fast-paced luxury hotel.
 </li>
 <li>
 Four or more years of progressive hotel Rooms Management experience, preferably in a luxury hotel.
 </li>
 <li>
 A college degree in hospitality or related field.
 </li>
 <li>
 Previous experience with cash handling.
 </li>
 <li>
 Clear concise written and verbal communication skills in English.
 </li>
 <li>
 The ability to accurately compute and manipulate mathematical calculations.
 </li>
 <li>
 Proficient knowledge of systems used on property including Windows, OPERA PMS, Rex, Colleague Advantage, and Alice.
 </li>
 <li>
 The ability to work a variety of schedules to include AM, PM, Overnight, Weekends, and Holidays.
 </li>
 <li>
 Previous experience with NYC unions is desirable.
 </li>
 <li>
 Endure various physical movements throughout the work areas.
 </li>
 <li>
 Ability to grasp, bend, and stoop; push or pull heavy loads weighing up to 75 lbs.; and lift and/or carry or otherwise move packages, boxes, and luggage.
 </li>
 </ul>
</div>

Director of Front Office

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a reputable, fast-paced real estate and property leasing firm based in New York City, is seeking a sharp, organized
 
 Administrative Assistant
 
 to support internal operations and office management. Known for their hands-on approach and dynamic portfolio of residential and commercial properties, the firm offers a collaborative and fast-moving work environment ideal for early-career professionals looking to grow in the real estate space. If you are a highly organized Administrative Assistant with an interest in real estate and team operations, this is a great chance to work in a professional, high-energy environment with long-term potential.
 
 
 
 Salary/Hourly Rate
 
 
 
 $30/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will play a key role in supporting brokers, leasing agents, and office staff with scheduling, internal communication, and document management. The ideal Administrative Assistant is detail-oriented, resourceful, and confident working in a client-facing environment. This is a strong opportunity for an Administrative Assistant looking to grow within a real estate or leasing firm.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to Brokers, Leasing Managers, and Operations staff.
 </li>
 <li>
 Coordinate internal meetings, manage calendars, and assist with scheduling property tours.
 </li>
 <li>
 Maintain databases of current listings, tenant inquiries, and property information.
 </li>
 <li>
 Assist with document preparation, lease paperwork, and filing systems.
 </li>
 <li>
 Track deadlines for lease renewals, applications, and follow-up items.
 </li>
 <li>
 Support office operations, ordering supplies, and managing vendor communication.
 </li>
 <li>
 Greet guests, clients, and tenants at the front desk and maintain a professional presence.
 </li>
 <li>
 Prepare materials for internal meetings, client presentations, and property tours.
 </li>
 <li>
 Communicate with tenants and clients to assist with inquiries and scheduling needs.
 </li>
 <li>
 Take on additional tasks and special projects as assigned by leadership.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 1 - 3 years of experience in an Administrative Assistant or front office role.
 </li>
 <li>
 Strong organizational, communication, and multitasking skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Comfortable working in a client-facing, deadline-driven environment.
 </li>
 <li>
 Ability to work independently and maintain a high level of professionalism.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Previous experience in a real estate, leasing, or property management office.
 </li>
 <li>
 Familiarity with platforms like Yardi, AppFolio, or CRM systems.
 </li>
 <li>
 Interest in the NYC real estate market and property lifecycle.
 </li>
 <li>
 Ability to support multiple team members and adapt to shifting priorities.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Potential for a temp-to-perm Administrative Assistant opportunity.
 </li>
 <li>
 Access to company listings, training, and real estate networking events.
 </li>
 <li>
 Direct support from experienced leasing and property professionals.
 </li>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 392332
</div>

Administrative Assistant - 392332

SkinSpirit

<div>
 
 Department:
 
 Medical
 
 
 
 Location:
 
 New York City - Tribeca
 
 
 
 Compensation:
 
 $24.00 - $30.00 / hour
 
 
 
 Description
 
 
 
 Celebrating 20+ years of excellence, SkinSpirit is a top destination for aesthetic skincare and body-with over 55 locations nationwide. Our highly trained experts are the best in the industry-renowned for personalized service deliver safe, effective, medically-proven treatments and optimal results. SkinSpirit is here to ensure you find joy in your skincare journey and happiness in the results you're looking for.
 
 
 We thrive in a people-first culture with an authentic emphasis on wellbeing. As we grow, we reinforce the integrity of our unique culture by leading with love and an unparalleled passion for what we do. We offer world-class training and education. And as industry leaders we're always innovation-bringing stat-of-the-art equipment and services to our clinics. Join the SkinSpirit experience!
 
 
 The Aesthetic Medical Assistant - Support will act as liaison between front office and provider for ensuring timely and orderly client flow. This role will be responsible for back-office functions including client preparation, support of health care providers and clinic operations in a manager that promotes quality client care. The MA will report to the clinic manager, who will help determine provider support assignments to maximize clinic productivity. This role also includes assisting with rebooking and product sales to further enhance operational efficiency.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Provide exceptional service to our clients and team
 </li>
 <li>
 Support our Aesthetic specialists with patient intake and treatment prep and pre and post care
 </li>
 <li>
 Prepare equipment and examination rooms, and clean instruments
 </li>
 <li>
 Manage inventory of medical supplies and equip exam rooms with appropriate supplies
 </li>
 <li>
 Attend monthly trainings and meetings
 </li>
 <li>
 Knowledge of medical grade skincare products and services
 </li>
 <li>
 Assist with other duties as assigned
 </li>
 <li>
 Travel may be required to our other locations for training
 </li>
 <li>
 Ensure all charting and consents are completed
 </li>
 <li>
 Assist with social media content as directed by either clinic manager or provider
 </li>
 <li>
 Product sales
 </li>
 <li>
 Rebook appointments in the room
 
 
 </li>
 </ul>
 
 What You Will Bring
 
 
 
 Skills, Knowledge &amp; Expertise
 
 
 <ul>
 <li>
 High School Diploma or GED
 </li>
 <li>
 Previous work experience as Medical Assistant
 </li>
 <li>
 1+ years of customer or sales experience required; experience in an aesthetic setting preferred
 </li>
 <li>
 Ability to communicate clearly and effectively with clients, peers and manager in a friendly and courteous manner
 </li>
 <li>
 Ability to multi-task while being attentive to clients and remaining flexible to the needs of the business
 </li>
 <li>
 Ability to work as part of a team and take initiative independent of direct supervision
 </li>
 <li>
 Proficient with email and Word
 </li>
 <li>
 Availability to work evenings and weekends
 
 
 </li>
 </ul>
 Physical Requirements
 
 
 <ul>
 <li>
 Prolonged periods of:
 </li>
 <ul>
 <li>
 Standing, bending or stooping
 </li>
 <li>
 Use of hands and arms to touch, handle, feel or control things including but not limited to tools, objects and/or controls
 </li>
 <li>
 Reaching with hands and arms
 </li>
 <li>
 Repeating of same movements
 </li>
 <li>
 Talking and hearing
 </li>
 </ul>
 <li>
 Occasional periods of:
 </li>
 <ul>
 <li>
 Sitting, crawling, kneeling, climbing or balancing
 </li>
 <li>
 Pushing/Pulling heavy objects and/or machinery
 
 </li>
 </ul>
 </ul>
 
 Benefits
 
 
 
 We offer a competitive benefits package which includes generous employee discounts, Friends &amp; Family discounts and a beautiful working environment with a stellar team. We also offer paid holidays and a 401k plan with a company match program. For full-time employees (24+ hours) we offer Medical, Vision, and Dental insurance.
 
 
 
 Notices for Applicants
 
 
 
 Notice at Collection
 
 
 Privacy Policy for California Residents
 
 
 SkinSpirit participates in
 
 E-Verify
 
 ; To learn more please visit E-Verify.gov - Employee Rights and Responsibilities
 
 
 
 SkinSpirit is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We seek to hire on the basis of merit, competence, performance, and business needs.
 
</div>

Aesthetic Medical Assistant

Xcede

<div>
 
 Leading Privately Held Financial Services Firm - Office &amp; Reception Manager &ndash; NYC
 
 
 
 
 
 We are seeking a highly polished &amp; organized Office &amp; Reception Manager to oversee day-to-day office operations and front desk management for a Leading Privately Held Financial Services Firm in their New York location.
 
 
 
 
 
 You would be supporting their Professional Services and Capital Solutions groups across two floors, ensuring a client-ready office environment, seamless visitor experience, and strong operational execution. You would lead office remodeling projects, furniture procurement, and vendor management to maintain a premium workplace experience.
 
 
 
 
 
 Overview:
 
 
 &bull; Manage front desk operations including visitor experience, guest registration, mail/package handling, and phone/email routing.
 
 
 &bull; Own daily facilities operations across two floors, maintaining a professional, clean, and fully functional office environment.
 
 
 &bull; Serve as primary liaison with building management and coordinate service requests, repairs, and maintenance.
 
 
 &bull; Oversee conference room readiness, meeting setup, catering coordination, and hospitality support for client-facing meetings.
 
 
 &bull; Manage office vendors (cleaning, pantry, catering, maintenance, security, supplies) and monitor service quality.
 
 
 &bull; Lead office remodeling, refresh, and improvement projects including planning, vendor sourcing, project coordination &amp; execution.
 
 
 &bull; Manage office furniture purchasing, including vendor selection, ordering, delivery coordination, and workspace setup.
 
 
 &bull; Support space planning, seating assignments, office moves, onboarding desk setup, and badge/access coordination.
 
 
 &bull; Partner with Finance/AP to manage invoices, purchase requests, and budget tracking for facilities and office operations.
 
 
 
 
 
 It is an established organization which is experiencing significant growth which offer competitive benefits &amp; growth potential.
 
 
 
</div>

Office Manager

Myriad USA

<div>
 
 
 MYRIAD USA
 
 
 
 
 
 
 
 HYBRID
 
 
 
 
 LOCATION - New York City (Midtown location) with remote work 1-2 days a week.
 
 
 
 
 
 
 
 Applicant must have U.S. work authorization.
 
 
 
 
 
 
 
 Assistant, Operations
 
 
 
 
 
 
 
 WHO WE ARE
 
 
 
 
 
 
 Myriad USA is a 501(c)(3) public charity that facilitates thoughtful, effective giving across borders. We work with individuals, families, corporations and foundations and help them support their favorite causes and organizations overseas. In addition, we partner with foreign nonprofits so they can receive tax-deductible gifts from U.S. donors, while saving the trouble and expense of setting up their own charity in the United States. Over the past 3 years, Myriad USA facilitated over $506 million in grants, providing much needed funding to hundreds of nonprofits across the globe, working in a broad diversity of fields. See www.myriadusa.org
 
 
 
 
 
 
 BRIEF JOB DESCRIPTION
 
 
 
 
 
 
 Myriad USA is looking to fill the Operations Assistant position for its fast-growing operations team. Reporting directly to the Senior Manager, Grants &amp; Operations, this person would support critical aspects of the organization&rsquo;s functioning.
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 <ul>
 <li>
 Provide basic support for current and prospective partners across all regions.
 </li>
 <li>
 Provide event support for all teams.
 </li>
 <li>
 Support board and board committee meetings, activities, events etc.
 </li>
 <li>
 Assist with European portfolio inquiries and correspondence.
 </li>
 <li>
 Support CEO and COO with administration as needed.
 </li>
 <li>
 Support operational projects as assigned.
 </li>
 <li>
 Manage front line inquiries.
 </li>
 <li>
 Manage office premises, including supplies and meeting rooms.
 </li>
 <li>
 Other administrative duties as required.
 </li>
 </ul>
 
 
 
 
 
 REQUIRED QUALIFICATIONS, KEY SKILLS AND COMPETENCIES
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree, with three to five years of work experience
 </li>
 <li>
 Interest in pursuing a career in philanthropy and/or nonprofit management. Experience in the field helpful, but not essential.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Excellent administrative skills.
 </li>
 <li>
 Excellent interpersonal skills with the ability to listen and engage with colleagues/grantees from diverse backgrounds.
 </li>
 <li>
 Willingness to learn new skills, take direction and work as part of a team.
 </li>
 <li>
 Ability to thrive in a small business environment -- can-do attitude, self-starter.
 </li>
 <li>
 Strong computer proficiency, including willingness to learn new programs.
 </li>
 <li>
 Able to work independently, self-guide workflow, handle multiple tasks and stay organized.
 </li>
 <li>
 The ideal candidate is extremely detail oriented, comfortable working under pressure and meeting deadlines.
 </li>
 <li>
 Foreign language(s) and international experience a plus.
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION &amp; BENEFITS
 
 
 <ul>
 <li>
 Gross annual salary of $65,000-$72,000, depending on experience and qualifications.
 </li>
 <li>
 403(b) Retirement with 150% company match up to 8% of total compensation.
 </li>
 <li>
 Competitive benefits include 100% employee coverage of health, dental, and vision insurance, FSA, commuter benefits, 23 days paid vacation, and parental leave.
 </li>
 <li>
 Professional development.
 </li>
 <li>
 Wellness and work from home stipend.
 </li>
 </ul>
 
 
 
 
 
 HOW TO APPLY:
 
 
 
 
 
 
 Please send a cover letter and resume to erin@myriadusa.org with the subject &ldquo;Linked In-Operations Assistant&rdquo;. No telephone inquiries, thank you.
 
 
 
 
 
 
 Myriad USA is an equal opportunity employer.
 
 
</div>

Operations Assistant

Jannine Abadi Associates

&middot;Job Overview We are seeking a dynamic and highly organized Administrative Assistant/Office Coordinator to join an Apparel Company in NYC. This entry level position is great for a recent College Graduate looking to move into the Fashion Apparel world!This role is vital in ensuring the smooth operation of our office environment, providing exceptional support to staff and visitors, and managing daily administrative tasks with efficiency and professionalism. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to contribute to a positive and productive workplace atmosphere.Responsibilities<ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately</li><li>Manage multi-line phone systems, screen calls, and handle inquiries with professionalism and courtesy</li><li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents</li><li>Plan office engagement events</li><li>Coordinate catering and logistics</li><li>Support onboarding with HR</li><li>Coordinate calendar management, including scheduling meetings, appointments, and events for staff members</li><li>Provide administrative support to the leadership team, and cross-functional teams, as needed</li><li>Manage travel arrangements</li><li>Prepare meeting materials and logistics</li><li>Support ad hoc executive requests and special projects</li><li>Oversee office supply inventory, place orders as needed, and ensure the office remains well-stocked and functional</li><li>Provide customer support via phone or email, addressing questions or concerns promptly and effectively</li><li>Assist with proofreading documents, preparing reports, and handling clerical duties such as copying, scanning, and mailing</li><li>Obsessed with keeping the office space clean and organized</li><li>Comfortable coordinating vendors and managing operational logistics</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Canva a plus!</li><li>Strong organizational skills with the ability to prioritize tasks efficiently</li><li>Excellent phone etiquette and customer service skills in a fast-paced environment</li><li>Experience with office management procedures and clerical responsibilities</li><li>Familiarity with multi-line phone systems and front desk operations</li><li>Demonstrated computer literacy with data entry accuracy and attention to detail</li><li>Effective time management skills to handle multiple responsibilities simultaneously</li></ul>Join us in creating an energetic work environment where your organizational talents will shine! This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant team dedicated to excellence.Pay: $55,000.00 - $60,000.00 per yearWork Location: In person

Administrative Assistant/Office Coordinator

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