administrative assistant

office manager

administrative assistant - flight operations Jobs in New York

administrative assistant 3 Jobs in New York

administrative assistant 3

administrative manager

assistant front office manager

Hyatt

<div>
 
 Responsibilities
 
 
 
 As the Assistant Front Office Manager, you&rsquo;ll be the lifeblood of our front office operations, ensuring everything in our bustling hotel runs smoothly. Your days will be filled with interesting challenges, from guiding our team, mastering inter-departmental communications, and ensuring staff accountability to responding swiftly and cheerfully to guest requests or complaints. Your main goal? Guarantee our guests' satisfaction every time.
 
 
 Role Highlights
 
 
 We always ensure absolute guest satisfaction because New Yorkers don't settle for anything less than the best!
 
 
 Keeping guest room inventory on point &mdash; In the city that never sleeps, neither do our guest rooms!
 
 
 Working hand-in-glove with our housekeeping department to keep our hotel as sparkling as Times Square.
 
 
 Resolving guest complaints with the efficiency of a New York minute, turning every challenge into a chance to wow our guests.
 
 
 Steer operations and cash handling through our policies and procedures, ensuring everything is shipped an shape and in line with the Big Apple's reputation for excellence!
 
 
 Playing a pivotal role in ensuring proper staffing levels to meet our customer service goals.
 
 
 
 Qualifications
 
 
 
 What will it take to nail this role? Well, a combination of diverse interaction skills, service-oriented style, and professional presentation. A front-office leadership experience of 1 or more years and familiarity with the hotel/hospitality industry will give you an edge. Proficiency in English, Microsoft Word, and Excel, combined with excellent organizational, interpersonal, and administrative skills, is necessary.
 
 
 Your strengths? High energy, like the city itself. Entrepreneurial spirit, like the Wall Street moguls. Motivational leadership, like a Broadway director, and exceptional customer service skills, like a seasoned New York concierge. And let's not forget effective communication &mdash; as crucial in our hotel as it is in the United Nations HQ down the road!
 
 
 
 Compensation
 
 
 
 We offer a competitive salary for the right candidate annually. What you earn will depend on your experience, education, and other factors. But remember, this isn't just about the paycheck. This is about being part of the thrilling NYC experience right in the heart of the action!
 
 
 So, are you ready to enter the exhilarating world of Hyatt Place Times Square? If New York City is the city of dreams, let's make yours come true. Apply today!
 
 
 This position is at a location where Hyatt is not the employer. The employer of individuals working at this hotel may be a third-party management company that is responsible for all employment benefits and obligations at this location.
</div>

Assistant Front Office Manager

Citi Trends

<div>
 
 Citi Trends is seeking a professional, organized, and customer-focused Receptionist / Office Manager to support our New York office. This individual will serve as the face of the office, creating a welcoming experience for visitors, associates, and business partners while ensuring the office operates smoothly and efficiently.
 
 
 
 
 
 This role is ideal for someone who thrives in a fast-paced retail environment, enjoys supporting senior leaders and cross-functional teams, and can effectively balance front desk responsibilities with office operations, coordination, and administrative support.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Reception &amp; Front Desk Support
 
 
 <ul>
 <li>
 Greet and assist visitors, candidates, vendors, and associates in a professional and welcoming manner
 </li>
 <li>
 Answer and direct incoming calls, emails, and deliveries
 </li>
 <li>
 Manage visitor sign-in procedures and maintain office security protocols
 </li>
 <li>
 Coordinate conference room scheduling and prepare meeting spaces for internal and external meetings
 </li>
 <li>
 Support interview scheduling and candidate hospitality for recruiting visits
 </li>
 <li>
 Receive, sort, and distribute incoming mail and packages
 </li>
 </ul>
 
 
 
 
 
 Office Management
 
 
 <ul>
 <li>
 Maintain office supplies, kitchen inventory, and general office organization
 </li>
 <li>
 Coordinate with vendors for office services, maintenance, repairs, cleaning, and deliveries
 </li>
 <li>
 Manage relationships with building management and service providers
 </li>
 <li>
 Ensure common areas, conference rooms, and office spaces remain clean, organized, and presentable
 </li>
 <li>
 Assist with planning office events, team meetings, celebrations, and employee engagement activities
 </li>
 <li>
 Support onboarding logistics for new hires, including workspace setup, supplies, badges, and equipment coordination
 </li>
 <li>
 Partner with IT, HR, and Facilities teams to address office-related needs
 </li>
 </ul>
 
 
 
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Provide administrative support to leaders and cross-functional teams as needed
 </li>
 <li>
 Assist with travel arrangements, expense reports, calendars, meeting coordination, and presentation preparation
 </li>
 <li>
 Support invoice processing, office budgets, and vendor payment tracking
 </li>
 <li>
 Maintain office records, contact lists, and filing systems
 </li>
 <li>
 Assist with special projects and ad hoc assignments as needed
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 3+ years of experience in a receptionist, office manager, administrative assistant, or similar support role
 </li>
 <li>
 Prior experience supporting a corporate office environment preferred
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities simultaneously
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Professional presence with strong customer service skills
 </li>
 <li>
 High attention to detail and follow-through
 </li>
 <li>
 Strong proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word
 </li>
 <li>
 Experience coordinating meetings, events, and office operations
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion
 </li>
 <li>
 Self-starter with the ability to work independently and anticipate needs
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 Experience supporting retail, fashion, merchandising, or creative office environments
 </li>
 <li>
 Experience working with vendors, building management, and office budgets
 </li>
 <li>
 Familiarity with travel booking, expense reporting, and onboarding coordination
 </li>
 </ul>
 
 
 
 
 Physical Requirements
 
 <ul>
 <li>
 While performing the duties of this job, the employee is regularly required to sit. The employee must frequently use their hands to handle or feel objects and must be able to speak and hear clearly.
 </li>
 <li>
 The employee may occasionally need to lift and/or move up to 25 pounds. Specific vision abilities required for this job include close vision, distance vision, and depth perception.
 </li>
 </ul>
 
 The employee must be able to work effectively in a fast-paced environment.
 
 
 
 
 
 
 What We Offer
 
 
 
 At Citi Trends, you will have the opportunity to work in a collaborative, entrepreneurial, and fast-moving environment where your contributions will directly impact the day-to-day success of the New York office. We offer competitive pay, comprehensive benefits, career growth opportunities, and the ability to be part of an organization focused on growth and transformation.
 
 
 
 
 
 
 Citi Trends is an Equal Opportunity Employer
 
 
 
 Citi Trends is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.
 
</div>

Receptionist/Office Manager

Glocap Search

<div>
 
 Our client a Midtown Hedge Fund seeks an Office Assistant for their beautiful offices! The Office Assistant is responsible for providing workplace services and administrative support to increase individual well-being, personal productivity, and organizational effectiveness. This is a great opportunity for a junior candidate to also get exposure to the HR team! This position will be at the front desk and will also see many guests/colleagues through the day!
 
 
 
 
 
 
 
 
 Job Details:
 
 
 
 JOB TITLE: Office Assistant
 
 
 SALARY: $70k-$80k base DOE plus bonus eligible and great benefits
 
 
 LOCATION: Midtown - 5 days a week in the office
 
 
 HOURS: 8:30-5.30pm (will get a lunch break) and paid OT after that if need be
 
 
 
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Greet customers and visitors in the office and on the phone and making them feel welcome.
 </li>
 <li>
 Order catering for meetings, reserve conference rooms, set up and clean up catering.
 </li>
 <li>
 Provide coffee and water service for guests and during meetings.
 </li>
 <li>
 Schedule meetings and assist with video conferencing needs in the office.
 </li>
 <li>
 Maintain inventory of office supplies and order as needed.
 </li>
 <li>
 Maintain the organization and cleanliness of the kitchen, occasional loading/unloading the dishwasher.
 </li>
 <li>
 Receive and sort incoming deliveries. Bring boxes to be discarded to the loading dock.
 </li>
 <li>
 Order and replace bathroom toiletries as needed.
 </li>
 <li>
 Ensure the office is always neat and presentable.
 </li>
 <li>
 Wipe down surfaces and clean glass doors to keep clean from fingerprints.
 </li>
 <li>
 Assist the HR team with onboarding and offboarding of employees.
 </li>
 <li>
 Partner with HR to maintain and communicate office updates as necessary.
 </li>
 <li>
 Assist the HR team with Ad Hoc projects.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 1-3 years of related experience.
 </li>
 <li>
 BS/BA or equivalent required.
 </li>
 </ul>
 
 
</div>

Office Assistant

Pure Dental Care

Are you a Dental Assistant looking for a full-time position in a modern and friendly work environment? Our office needs a cheerful Dental Assistant who will help make our office more efficient and pleasant for our patients!Responsibilities will include:<ul><li>Welcome patients into our office</li><li>Prepare patients for treatment or checkups ensuring their comfort</li><li>Chart patient dental history on computer</li><li>Take x-rays, intraoral photos, itero scanner and CBCT</li><li>Select and set up instruments, equipment and material needed</li><li>Assist dentist at chair-side during examination and treatment of patients.</li><li>Maintain equipment and sterilize dental instruments</li><li>Maintain dental operatory, inventory, and lab cases</li><li>Help front team as necessary</li></ul>Office HoursMW 8am -6pmT 9am-6pmTh 10am -7pmWe offer an excellent salary and bonus plan, as well as dental benefits, 2 weeks of paid time off (when eligible). If you are enthusiastic, friendly, and a quick learner, please submit an application today!Job Type: Full-timePay: $23.00 - $28.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Paid time off</li></ul>Experience:<ul><li>taking dental xrays: 1 year (Preferred)</li><li>Dental assisting: 1 year (Preferred)</li></ul>Work Location: In person

Dental Assistant - must know how to take xrays

Xcede

<div>
 
 Leading Privately Held Financial Services Firm - Office &amp; Reception Manager &ndash; NYC
 
 
 
 
 
 We are seeking a highly polished &amp; organized Office &amp; Reception Manager to oversee day-to-day office operations and front desk management for a Leading Privately Held Financial Services Firm in their New York location.
 
 
 
 
 
 You would be supporting their Professional Services and Capital Solutions groups across two floors, ensuring a client-ready office environment, seamless visitor experience, and strong operational execution. You would lead office remodeling projects, furniture procurement, and vendor management to maintain a premium workplace experience.
 
 
 
 
 
 Overview:
 
 
 &bull; Manage front desk operations including visitor experience, guest registration, mail/package handling, and phone/email routing.
 
 
 &bull; Own daily facilities operations across two floors, maintaining a professional, clean, and fully functional office environment.
 
 
 &bull; Serve as primary liaison with building management and coordinate service requests, repairs, and maintenance.
 
 
 &bull; Oversee conference room readiness, meeting setup, catering coordination, and hospitality support for client-facing meetings.
 
 
 &bull; Manage office vendors (cleaning, pantry, catering, maintenance, security, supplies) and monitor service quality.
 
 
 &bull; Lead office remodeling, refresh, and improvement projects including planning, vendor sourcing, project coordination &amp; execution.
 
 
 &bull; Manage office furniture purchasing, including vendor selection, ordering, delivery coordination, and workspace setup.
 
 
 &bull; Support space planning, seating assignments, office moves, onboarding desk setup, and badge/access coordination.
 
 
 &bull; Partner with Finance/AP to manage invoices, purchase requests, and budget tracking for facilities and office operations.
 
 
 
 
 
 It is an established organization which is experiencing significant growth which offer competitive benefits &amp; growth potential.
 
 
 
</div>

Office Manager

SkinSpirit

<div>
 
 Department:
 
 Medical
 
 
 
 Location:
 
 New York City - Tribeca
 
 
 
 Compensation:
 
 $24.00 - $30.00 / hour
 
 
 
 Description
 
 
 
 Celebrating 20+ years of excellence, SkinSpirit is a top destination for aesthetic skincare and body-with over 55 locations nationwide. Our highly trained experts are the best in the industry-renowned for personalized service deliver safe, effective, medically-proven treatments and optimal results. SkinSpirit is here to ensure you find joy in your skincare journey and happiness in the results you're looking for.
 
 
 We thrive in a people-first culture with an authentic emphasis on wellbeing. As we grow, we reinforce the integrity of our unique culture by leading with love and an unparalleled passion for what we do. We offer world-class training and education. And as industry leaders we're always innovation-bringing stat-of-the-art equipment and services to our clinics. Join the SkinSpirit experience!
 
 
 The Aesthetic Medical Assistant - Support will act as liaison between front office and provider for ensuring timely and orderly client flow. This role will be responsible for back-office functions including client preparation, support of health care providers and clinic operations in a manager that promotes quality client care. The MA will report to the clinic manager, who will help determine provider support assignments to maximize clinic productivity. This role also includes assisting with rebooking and product sales to further enhance operational efficiency.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Provide exceptional service to our clients and team
 </li>
 <li>
 Support our Aesthetic specialists with patient intake and treatment prep and pre and post care
 </li>
 <li>
 Prepare equipment and examination rooms, and clean instruments
 </li>
 <li>
 Manage inventory of medical supplies and equip exam rooms with appropriate supplies
 </li>
 <li>
 Attend monthly trainings and meetings
 </li>
 <li>
 Knowledge of medical grade skincare products and services
 </li>
 <li>
 Assist with other duties as assigned
 </li>
 <li>
 Travel may be required to our other locations for training
 </li>
 <li>
 Ensure all charting and consents are completed
 </li>
 <li>
 Assist with social media content as directed by either clinic manager or provider
 </li>
 <li>
 Product sales
 </li>
 <li>
 Rebook appointments in the room
 
 
 </li>
 </ul>
 
 What You Will Bring
 
 
 
 Skills, Knowledge &amp; Expertise
 
 
 <ul>
 <li>
 High School Diploma or GED
 </li>
 <li>
 Previous work experience as Medical Assistant
 </li>
 <li>
 1+ years of customer or sales experience required; experience in an aesthetic setting preferred
 </li>
 <li>
 Ability to communicate clearly and effectively with clients, peers and manager in a friendly and courteous manner
 </li>
 <li>
 Ability to multi-task while being attentive to clients and remaining flexible to the needs of the business
 </li>
 <li>
 Ability to work as part of a team and take initiative independent of direct supervision
 </li>
 <li>
 Proficient with email and Word
 </li>
 <li>
 Availability to work evenings and weekends
 
 
 </li>
 </ul>
 Physical Requirements
 
 
 <ul>
 <li>
 Prolonged periods of:
 </li>
 <ul>
 <li>
 Standing, bending or stooping
 </li>
 <li>
 Use of hands and arms to touch, handle, feel or control things including but not limited to tools, objects and/or controls
 </li>
 <li>
 Reaching with hands and arms
 </li>
 <li>
 Repeating of same movements
 </li>
 <li>
 Talking and hearing
 </li>
 </ul>
 <li>
 Occasional periods of:
 </li>
 <ul>
 <li>
 Sitting, crawling, kneeling, climbing or balancing
 </li>
 <li>
 Pushing/Pulling heavy objects and/or machinery
 
 </li>
 </ul>
 </ul>
 
 Benefits
 
 
 
 We offer a competitive benefits package which includes generous employee discounts, Friends &amp; Family discounts and a beautiful working environment with a stellar team. We also offer paid holidays and a 401k plan with a company match program. For full-time employees (24+ hours) we offer Medical, Vision, and Dental insurance.
 
 
 
 Notices for Applicants
 
 
 
 Notice at Collection
 
 
 Privacy Policy for California Residents
 
 
 SkinSpirit participates in
 
 E-Verify
 
 ; To learn more please visit E-Verify.gov - Employee Rights and Responsibilities
 
 
 
 SkinSpirit is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We seek to hire on the basis of merit, competence, performance, and business needs.
 
</div>

Aesthetic Medical Assistant

Bank of America

<div>Job Description:
The Asset‑Backed Securities (ABS) Banking team is seeking a highly organized and proactive Administrative Assistant to provide day‑to‑day administrative and business support in a fast‑paced Global Markets environment. This role supports senior bankers and their teams and requires strong attention to detail, sound judgment, and the ability to manage multiple priorities while maintaining a high level of professionalism.
 The ideal candidate is a self‑starter with excellent time‑management skills, strong communication abilities, and experience supporting front‑office or senior leadership teams within a financial services environment.
Key Responsibilities - Administrative &amp; Business Support<ul><li>
Provide comprehensive administrative support and calendar management for senior managers and multiple team members of the ABS Banking team, including groups of 15 or more professionals</li><li>
Coordinate internal and external meetings, conference calls, roadshows, and client-related logistics</li><li>
Manage expense reports, T&amp;E submissions, and related approvals in accordance with firm policies</li><li>
Assist with onboarding and offboarding processes, including coordination of system access, equipment requests, and new joiner logistics</li></ul><ul><li>
Support business management and operational routines, including maintaining distribution lists, organizational charts, and team documentation</li><li>
Partner with business managers, COOs, and support functions (e.g., Technology, Compliance, Risk, Legal, Operations) to address day‑to‑day administrative and workflow needs</li><li>
Assist with handling market data requests, subscriptions, and access coordination</li><li>
Maintain accurate records related to client meetings, travel, and internal reporting needs</li></ul><ul><li>
Act as a point of contact for internal partners and stakeholders on administrative matters</li><li>
Support preparation of materials for meetings, presentations, and internal forums</li><li>
Handle ad‑hoc projects and requests from senior team members as needed</li></ul>
Required Qualifications<ul><li>
6+ years of administrative or executive assistant experience, preferably within financial services (i.e., investment bank, hedge fund) or a fast‑paced corporate environment</li><li>
Strong organizational skills with the ability to manage multiple priorities and deadlines</li><li>
Excellent written and verbal communication skills</li><li>
High level of attention to detail and discretion when handling confidential information</li><li>
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)</li></ul>
Preferred Qualifications<ul><li>
Experience supporting front‑office, investment banking, or high-performing global markets teams</li><li>
Familiarity with CONCUR for corporate travel and expense management system</li><li>
Ability to work independently while collaborating effectively across teams</li></ul>
Key Competencies<ul><li>
Strong time management and prioritization</li><li>
Problem‑solving mindset and proactive approach</li><li>
Highly organized with a strong attention to detail</li><li>
Comfort operating in a fast‑paced, deadline‑driven environment</li><li>
Professional judgment and maturity</li></ul>
Role: Based in NYC, 5 days (M-F)
In the office
Shift:
1st shift (United States of America)
Hours Per Week:
40</div>

Global Mortgages & Securitized Products: Asset-Backed Securitization & Subscription Finance- Administrative Assistant III

Explore 663+ Assistant front office manager in New York this May. Find roles across top companies and apply now to boost your career.