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assistant front office manager

Hyatt

<div>
 
 Responsibilities
 
 
 
 As the Assistant Front Office Manager, you&rsquo;ll be the lifeblood of our front office operations, ensuring everything in our bustling hotel runs smoothly. Your days will be filled with interesting challenges, from guiding our team, mastering inter-departmental communications, and ensuring staff accountability to responding swiftly and cheerfully to guest requests or complaints. Your main goal? Guarantee our guests' satisfaction every time.
 
 
 Role Highlights
 
 
 We always ensure absolute guest satisfaction because New Yorkers don't settle for anything less than the best!
 
 
 Keeping guest room inventory on point &mdash; In the city that never sleeps, neither do our guest rooms!
 
 
 Working hand-in-glove with our housekeeping department to keep our hotel as sparkling as Times Square.
 
 
 Resolving guest complaints with the efficiency of a New York minute, turning every challenge into a chance to wow our guests.
 
 
 Steer operations and cash handling through our policies and procedures, ensuring everything is shipped an shape and in line with the Big Apple's reputation for excellence!
 
 
 Playing a pivotal role in ensuring proper staffing levels to meet our customer service goals.
 
 
 
 Qualifications
 
 
 
 What will it take to nail this role? Well, a combination of diverse interaction skills, service-oriented style, and professional presentation. A front-office leadership experience of 1 or more years and familiarity with the hotel/hospitality industry will give you an edge. Proficiency in English, Microsoft Word, and Excel, combined with excellent organizational, interpersonal, and administrative skills, is necessary.
 
 
 Your strengths? High energy, like the city itself. Entrepreneurial spirit, like the Wall Street moguls. Motivational leadership, like a Broadway director, and exceptional customer service skills, like a seasoned New York concierge. And let's not forget effective communication &mdash; as crucial in our hotel as it is in the United Nations HQ down the road!
 
 
 
 Compensation
 
 
 
 We offer a competitive salary for the right candidate annually. What you earn will depend on your experience, education, and other factors. But remember, this isn't just about the paycheck. This is about being part of the thrilling NYC experience right in the heart of the action!
 
 
 So, are you ready to enter the exhilarating world of Hyatt Place Times Square? If New York City is the city of dreams, let's make yours come true. Apply today!
 
 
 This position is at a location where Hyatt is not the employer. The employer of individuals working at this hotel may be a third-party management company that is responsible for all employment benefits and obligations at this location.
</div>

Assistant Front Office Manager

Schulman Plastic Surgery

Overview Busy, high-end and nationally-recognized Plastic Surgery Practice is looking to add another member to our front office team. We are a small but tight team, therefore all our staff must be ready, willing, and able to work outside of their traditional roles for the betterment of the office and exceptional patient care. We are looking for someone with previous experience in a medical office, preferably cosmetic surgery, who is knowledgeable about cosmetic procedures and terminology and has amazing people skills. If you are a Medical Assistant, there can be an opportunity for this to be a hybrid administrative/medical assistant position if you are the right person.Candidates must be available to work in person Monday through Friday in our Upper East Side NYC office. The work hours are usually 10:30am-6pm but there can be some flexibility on start time if requested.Requirements<ul><li>Previous experience in a front desk or administrative role, preferably in a medical setting, with bonus points for experience in a cosmetic/aesthetic practice.</li><li>Proficiency in medical scheduling practices and familiarity with healthcare terminology.</li><li>Bilingual candidates (english/spanish) are encouraged to apply to enhance communication with diverse patient populations.</li><li>Strong understanding of HIPAA regulations</li><li>Excellent organizational skills with the ability to multitask effectively.</li><li>Proficient typing skills and experience with office software applications.</li><li>Strong attention to detail and commitment to maintaining confidentiality.</li><li>Dedication to customer service.</li></ul>Responsibilities<ul><li>Greet patients and visitors warmly, providing exceptional customer service.</li><li>Manage medical scheduling, ensuring appointments are booked accurately and efficiently.</li><li>Handle incoming phone calls with professionalism, utilizing effective phone etiquette.</li><li>Maintain patient records and documentation in compliance with HIPAA regulations.</li><li>Review documentation for accuracy and completeness before patient visits.</li><li>Assist with administrative tasks such as filing, data entry, and office organization.</li><li>Collaborate with healthcare providers to facilitate smooth operations within the office.</li><li>Utilize medical software systems. Experience with MacPractice and/or Weave is optimal but not necessary.</li><li>Perform other tasks necessary for the efficient running of the office and providing excellent patient care (keeping a clean workspace and office, speaking with vendors, stocking supplies, payment of office bills, etc)</li></ul>Do you think you are the right person? Are you currently at an office and are looking for a change? Join our team as a Front Desk Coordinator/Administrative Assistant where your contributions will make a meaningful impact on our patients' experiences!Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.Job Type: Full-timePay: $21.00 - $24.00 per hourBenefits:<ul><li>On-the-job training</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li></ul>Work Location: In person

Medical Office Front Desk Coordinator/Administrative Assistant/Medical Assistant

OCR Alpha

<div>
 
 OCR are partnered with a leading global multi-billion AUM hedge fund, currently seeking a Credit Trading Assistant to join their New York office. Known for its high-performance culture and multi-strategy approach, the firm operates across major financial hubs in the US, Europe, and Asia.
 
 
 
 
 
 This is a front-office facing role focused on trade capture, trade booking, and T0 trade support, offering excellent visibility into the daily operations of a successful hedge fund. You will gain exposure to a broad range of credit products within a fast-paced and collaborative environment.
 
 
 
 
 
 The ideal candidate will have 2+ years of experience in a similar Trade Support/Trade Assistant within either a hedge fund or an investment bank. Prior experience within one of the following products is essential: High Yield Credit, loans, bonds, leveraged loans or Structured Credit.
 
 
 
 
 
 Compensation is highly competitive and includes an attractive annual bonus.
 
 
 
 
 
 Please apply for more information.
 
</div>

Credit Trade Assistant - Leading Global Hedge Fund

SkinSpirit

<div>
 
 Department:
 
 Medical
 
 
 
 Location:
 
 New York City - Tribeca
 
 
 
 Compensation:
 
 $24.00 - $30.00 / hour
 
 
 
 Description
 
 
 
 Celebrating 20+ years of excellence, SkinSpirit is a top destination for aesthetic skincare and body-with over 55 locations nationwide. Our highly trained experts are the best in the industry-renowned for personalized service deliver safe, effective, medically-proven treatments and optimal results. SkinSpirit is here to ensure you find joy in your skincare journey and happiness in the results you're looking for.
 
 
 We thrive in a people-first culture with an authentic emphasis on wellbeing. As we grow, we reinforce the integrity of our unique culture by leading with love and an unparalleled passion for what we do. We offer world-class training and education. And as industry leaders we're always innovation-bringing stat-of-the-art equipment and services to our clinics. Join the SkinSpirit experience!
 
 
 The Aesthetic Medical Assistant - Support will act as liaison between front office and provider for ensuring timely and orderly client flow. This role will be responsible for back-office functions including client preparation, support of health care providers and clinic operations in a manager that promotes quality client care. The MA will report to the clinic manager, who will help determine provider support assignments to maximize clinic productivity. This role also includes assisting with rebooking and product sales to further enhance operational efficiency.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Provide exceptional service to our clients and team
 </li>
 <li>
 Support our Aesthetic specialists with patient intake and treatment prep and pre and post care
 </li>
 <li>
 Prepare equipment and examination rooms, and clean instruments
 </li>
 <li>
 Manage inventory of medical supplies and equip exam rooms with appropriate supplies
 </li>
 <li>
 Attend monthly trainings and meetings
 </li>
 <li>
 Knowledge of medical grade skincare products and services
 </li>
 <li>
 Assist with other duties as assigned
 </li>
 <li>
 Travel may be required to our other locations for training
 </li>
 <li>
 Ensure all charting and consents are completed
 </li>
 <li>
 Assist with social media content as directed by either clinic manager or provider
 </li>
 <li>
 Product sales
 </li>
 <li>
 Rebook appointments in the room
 
 
 </li>
 </ul>
 
 What You Will Bring
 
 
 
 Skills, Knowledge &amp; Expertise
 
 
 <ul>
 <li>
 High School Diploma or GED
 </li>
 <li>
 Previous work experience as Medical Assistant
 </li>
 <li>
 1+ years of customer or sales experience required; experience in an aesthetic setting preferred
 </li>
 <li>
 Ability to communicate clearly and effectively with clients, peers and manager in a friendly and courteous manner
 </li>
 <li>
 Ability to multi-task while being attentive to clients and remaining flexible to the needs of the business
 </li>
 <li>
 Ability to work as part of a team and take initiative independent of direct supervision
 </li>
 <li>
 Proficient with email and Word
 </li>
 <li>
 Availability to work evenings and weekends
 
 
 </li>
 </ul>
 Physical Requirements
 
 
 <ul>
 <li>
 Prolonged periods of:
 </li>
 <ul>
 <li>
 Standing, bending or stooping
 </li>
 <li>
 Use of hands and arms to touch, handle, feel or control things including but not limited to tools, objects and/or controls
 </li>
 <li>
 Reaching with hands and arms
 </li>
 <li>
 Repeating of same movements
 </li>
 <li>
 Talking and hearing
 </li>
 </ul>
 <li>
 Occasional periods of:
 </li>
 <ul>
 <li>
 Sitting, crawling, kneeling, climbing or balancing
 </li>
 <li>
 Pushing/Pulling heavy objects and/or machinery
 
 </li>
 </ul>
 </ul>
 
 Benefits
 
 
 
 We offer a competitive benefits package which includes generous employee discounts, Friends &amp; Family discounts and a beautiful working environment with a stellar team. We also offer paid holidays and a 401k plan with a company match program. For full-time employees (24+ hours) we offer Medical, Vision, and Dental insurance.
 
 
 
 Notices for Applicants
 
 
 
 Notice at Collection
 
 
 Privacy Policy for California Residents
 
 
 SkinSpirit participates in
 
 E-Verify
 
 ; To learn more please visit E-Verify.gov - Employee Rights and Responsibilities
 
 
 
 SkinSpirit is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We seek to hire on the basis of merit, competence, performance, and business needs.
 
</div>

Aesthetic Medical Assistant

Xcede

<div>
 
 Leading Privately Held Financial Services Firm - Office &amp; Reception Manager &ndash; NYC
 
 
 
 
 
 We are seeking a highly polished &amp; organized Office &amp; Reception Manager to oversee day-to-day office operations and front desk management for a Leading Privately Held Financial Services Firm in their New York location.
 
 
 
 
 
 You would be supporting their Professional Services and Capital Solutions groups across two floors, ensuring a client-ready office environment, seamless visitor experience, and strong operational execution. You would lead office remodeling projects, furniture procurement, and vendor management to maintain a premium workplace experience.
 
 
 
 
 
 Overview:
 
 
 &bull; Manage front desk operations including visitor experience, guest registration, mail/package handling, and phone/email routing.
 
 
 &bull; Own daily facilities operations across two floors, maintaining a professional, clean, and fully functional office environment.
 
 
 &bull; Serve as primary liaison with building management and coordinate service requests, repairs, and maintenance.
 
 
 &bull; Oversee conference room readiness, meeting setup, catering coordination, and hospitality support for client-facing meetings.
 
 
 &bull; Manage office vendors (cleaning, pantry, catering, maintenance, security, supplies) and monitor service quality.
 
 
 &bull; Lead office remodeling, refresh, and improvement projects including planning, vendor sourcing, project coordination &amp; execution.
 
 
 &bull; Manage office furniture purchasing, including vendor selection, ordering, delivery coordination, and workspace setup.
 
 
 &bull; Support space planning, seating assignments, office moves, onboarding desk setup, and badge/access coordination.
 
 
 &bull; Partner with Finance/AP to manage invoices, purchase requests, and budget tracking for facilities and office operations.
 
 
 
 
 
 It is an established organization which is experiencing significant growth which offer competitive benefits &amp; growth potential.
 
 
 
</div>

Office Manager

ABLBILLING@GMAIL.COM

Job Overview We are a busy practice committed to growing even more with team expertise and results-driven excellence to help our patients look and feel their best. We are looking for a detail-oriented professional who thrives on collaborative engagement with fellow staff and patients. We are committed to delivering exceptional patient experiences, utilizing advanced technology, and maintaining the highest standards of safety and care.1 year of minimum experience REQUIRED in Medical Practice. Dermatology or Aesthetic experience a must.A background in Aesthetics with Laser and Medical Devices is preferred.ACCEPTING LICENSED MEDICAL ASSISTANTS, LPN, CNA. MUST BE CERTIFIED.Responsibilities- Maintain comfortable, orderly, safe, and clean environment for a patient-focused Practice.- Provide a high level of support and assistance to patients and physicians.- Escort patients to exam rooms.- Obtain short history and vital signs as required by patients&rsquo; chief complaint.- Obtain or update medication list as necessary and review proper use of medications prescribed within the practice.- Set up exam room according to scheduled procedure and anticipate physician&rsquo;s needs for unscheduled procedures.- Assist physician and physician assistant with biopsies and surgical procedures such as excisions, ED&amp;C, cryo-therapy, and state of the art laser and cosmetic procedures.- Obtain proper consent.- Educate patients as required once physician establishes treatment plan.- Ensure that the patient understands treatment plan, understands the proper use of their medications and/or products, and understands their responsibility for compliance with the treatment plan prior to leaving the office.- Straighten and clean exam rooms after patient visits.- Stock exam rooms daily. Independently perform medical assistant procedures such as suture removal, dressing changes, dermasweep, and phlebotomy.- Accurately complete all required pathology and laboratory requisition documents for patients as requested by physician.- Ensure proper charting in EMR and act as scribe for physician.- Return all patient phone calls regarding prescription refills/questions, procedure questions, product questions and triage appropriately.- Track and chart all patient blood results for physician review and reconcile appropriately.- Perform all duties related to medical instrument cleaning and sterilization.- Responsible for keeping track of product lines for inventory and notifies office manager of supplies needed to avoid shortages.- Perform other duties and tasks as needed for front desk reception including scheduling patient appointments, answering phones, initiating patient payment and demographic collection.We are a premier aesthetic dermatology practice dedicated to enhancing beauty and confidence through medical dermatology and cosmetic treatments. Strong verbal and written skills, and excellent customer service ability is required to making the practice a warm and supportive practice for our office and our patients. The ideal candidate is inspired to build on their experience. Candidates with aesthetic background and eager to grow in laser and medical technology, and injectables in dermatology medicine is required. Knowledge of EMR is a plus. Salary is commensurate with experience.Job Types: Full-time, Part-timePay: $20.00 - $28.00 per hourBenefits:<ul><li>Employee discount</li><li>On-the-job training</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Paid training</li></ul>Work Location: In person

Medical Assistant- Cosmetic and Medical Dermatology

Medical Training Institute of New York

<div></div><div><div>Assistant Registrar</div>
<div>Student Support Specialist</div>
<div> 
Job details 
 
Work type: Full-time/part-time (hourly) 
Location: New York City 
Categories: Staff</div>
<div></div><div>Job type 
Full-Time/Part-Time
<div>Pay</div>
<div><div>$20 - $24 an hour</div></div>
<div></div>Shift and schedule: Monday - Friday 
Weekends and Evenings as needed. 
 
Medical Training Institute of New York is an educational institution with ten years of experience in healthcare training. We pride ourselves in our quality of training and the professionals who graduate from our institution. We offer Pharmacy Technology, Medical Billing &amp; coding classes, Dialysis, and Dental. Phlebotomy, EKG, Nursing Assistant, Patient Care Technician, and Medical Assistant. As an Assistant Registrar and Student Support Specialist at the Medical Training Institute of New York, you have an established set of duties and responsibilities to ensure the optimal environment for teaching and learning and the ideal functioning of the school as an educational institution. You are responsible for providing high-level customer service to prospective students and informed and personalized guidance during the admissions process. 
 
Job Description:</div>
<div> 
The Office of the Registrar provides quality service and support to students, faculty, administrators, alumni, and the external community through timely and accurate handling of enrollment activities and records in accordance with academic policies, professional standards, and governmental regulations. The Assistant Registrar and Student Support Specialist will be responsible for promoting student satisfaction and service. The Assistant Registrar and Student Support Specialist is a proactive member of the Registrar team, providing oversight and support of day-to-day functions with the ability to resolve issues. This position requires a fully in-person work schedule on our Manhattan campus and does not qualify for remote work. 
 
 
ESSENTIAL DUTIES AND RESPONSIBILITIES</div>
<ul><li>Serve as the front-line customer service representative to students, faculty, and staff.</li>
<li>Manage cross-registration, reverse transfer, consortiums, and Non-Credit applications.</li>
<li>Respond to and professionally manage Admissions@mtiofnewyork.com email while remaining in compliance with FERPA guidelines.</li>
<li>Responsible for processing and approving student registrations and withdrawals.</li>
<li>Represent the Office of the Registrar at the Student Solution Center by providing in-person support, including resolving registration, financial aid, and bursar issues.</li>
<li>Process graduation applications and assist with TAP processing and audits.</li>
<li>Responsible for the timely completion of all in-person and online transcript requests.</li>
<li>Support, troubleshoot, and guide students, advisors, faculty, staff, and other departments within the college.</li>
<li>Maintain the integrity, accuracy, retention, and security of student records.</li>
<li>Ensure campus-wide compliance with FERPA regulations.</li>
<li>Assist with managing student workers.</li>
<li>Assist students with inquiries and issues in person and via phone while ensuring compliance with FERPA.</li>
<li>Assist the Associate Registrar in providing leadership in the daily operations of the office and to provide a service-oriented office to students, faculty, staff, external office visitors and agencies.</li>
<li>Other duties as assigned.</li>
</ul><div>Requirements: 
Minimum Qualifications:</div>
<ul><li>Bachelor's degree from an accredited college or university.</li>
<li>One (1) year of full-time and responsible experience in higher education to include customer service.</li>
<li>Proficiency with Microsoft Office Suite (Excel, Outlook, PowerPoint, Word).</li>
<li>Knowledge and understanding of FERPA and student records privacy policies.</li>
<li>Ability to display and execute good customer service skills and good listening skills.</li>
<li>Cultural competence and ability to communicate effectively, in writing and verbally, with diverse constituencies.</li>
<li>Strong verbal and written communication skills and the ability to work within a team.</li>
<li>Ability to multi-task, prioritize, and execute tasks with strong attention to detail.</li>
<li>Availability and ability to work a flexible schedule during peak periods, including evenings and/or weekends.</li>
</ul>
<div></div><div>Preferred Qualifications:</div>
<ul><li>Master's degree from an accredited college or university.</li>
<li>Reporting experience.</li></ul></div>

School Assistant Registrar

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