administrative assistant Jobs in New York

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senior executive assistant Jobs in New York

senior executive assistant

management assistant

Avalon

<div>Avalon is a multi-award-winning talent management, television production and live promotion group with offices in London, Los Angeles and New York. Avalon, Artists Rights Group and The Agency together represent a diverse and distinctive roster of artists including actors, comedians, writers and directors, among them Academy Award, BAFTA, Emmy, Tony and Olivier Award-winners. You can find more information here.
We are always on the lookout for exceptional talent. Avalon is committed to creating a diverse environment and proud to be an equal-opportunity employer. We encourage applications from individuals from underrepresented groups. Regardless of your race, color, religion, sex, national origin, sexual orientation, gender identity, disability, age, or veteran status, you are welcome at Avalon.
Must have 1 year of experience working at a desk at a management company, agency, production company, or studio.
KEY RESPONSIBILITIES:<ul><li>
Administrative duties including handling heavy phones, calendar management, scheduling travel, preparing expense reports, and general office management tasks.</li><li>
Serve as the first point of contact with clients and executives.</li><li>
Track clients and projects, including in-house development.</li><li>
Assist with special projects, research, and compiling information as needed.</li><li>
Comfortable with supporting multiple managers.</li><li>
Maintaining multiple client schedules.</li><li>
Office coordination</li></ul>
ABOUT YOU:<ul><li>
Ability to work well under pressure, meet tight deadlines, manage multiple projects and expectations, and maintain a sharp focus while managing competing priorities.</li><li>
Attention to detail, follow-up, and strong organizational skills</li><li>
Strong interpersonal skills while understanding the importance of maintaining confidentiality</li><li>
Ability to effectively communicate and interact with employees at all levels</li><li>
Adept at quickly learning new processes and technology, and the ability to assimilate oneself and become familiar with existing systems</li><li>
Strong command of the Microsoft Office suite/Google Suites/Adobe Suites</li></ul>
WHAT WE OFFER:<ul><li>
100% Employer Paid Medical, Dental, Vision &amp; Life Insurance</li><li>
401k Program with Employer Contribution</li><li>
Company-wide Holiday Closure</li><li>
Fitness &amp; Wellness Program</li><li>
Employee Assistance Program</li><li>
Weekly Office Lunches &amp; Fully Stocked Kitchen</li><li>
Casual Dress Code and Open Office Environment</li><li>
Professional Growth Opportunities</li></ul>
Salary Range:
$22 - $25 per hour
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Management Assistant

Vst Bio Corporation

<h2>Job Summary</h2> We are seeking a highly organized and proactive Virtual Personal Assistant to provide remote administrative and personal support. The ideal candidate is detail-oriented, has excellent communication skills, and can manage multiple tasks while maintaining confidentiality and professionalism. <h2>Key Responsibilities</h2><ul><li>Manage calendars, appointments, and scheduling.</li><li>Handle email correspondence and organize inboxes.</li><li>Make travel arrangements, including flights, hotels, and itineraries.</li><li>Prepare reports, presentations, and documents.</li><li>Conduct online research and compile information.</li><li>Manage data entry and maintain digital files.</li><li>Coordinate meetings and take meeting notes when required.</li><li>Assist with project management and task tracking.</li><li>Handle customer inquiries and provide administrative support.</li><li>Perform personal errands remotely, such as online purchases or appointment bookings.</li><li> </li></ul><h2>Qualifications</h2><ul><li>High school diploma or equivalent (Associate's or Bachelor's degree preferred).</li><li>Previous experience as a Virtual Assistant, Personal Assistant, or Administrative Assistant.</li><li>Proficiency in Microsoft Office Suite and Google Workspace.</li><li>Experience with communication and project management tools (Zoom, Slack, Trello, Asana, or similar).</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Ability to work independently with minimal supervision.</li><li>High level of discretion and confidentiality.</li><li> </li></ul><h2>Required Skills</h2><ul><li>Multitasking and prioritization</li><li>Attention to detail</li><li>Problem-solving</li><li>Customer service</li><li>Calendar and email management</li><li>Data management</li><li>Professional communication</li><li>Tech-savvy with cloud-based applications</li><li> </li></ul><h2>Preferred Qualifications</h2><ul><li>Experience with CRM software.</li><li>Basic bookkeeping knowledge.</li><li>Social media management experience.</li><li>Familiarity with AI productivity tools is a plus.</li><li> </li></ul><h2>Work Environment</h2><ul><li>Remote work from home.</li><li>Flexible schedule depending on client needs.</li><li>Reliable high-speed internet connection required.</li></ul>

Virtual Personal Assistant Position

Above the Barre Dance Academy

We are looking for a highly organized and detail-oriented Remote Executive Assistant to support senior executives. You will manage calendars, coordinate meetings, handle communications, organize travel, and assist with various tasks. This role requires strong organizational skills, professionalism, discretion, and the ability to work independently from home. To succeed in this role, you should know the Microsoft Office suite well, be quick at solving problems, and have prior experience as an executive or administrative assistant. Key Responsibilities:- Manage executive calendars, schedule appointments, and coordinate meetings.- Organize virtual meetings, prepare agendas, and take meeting notes as needed.- Handle email correspondence and respond to inquiries for executives.- Arrange business travel, accommodations, and prepare itineraries.- Prepare reports, presentations, spreadsheets, and other business documents.- Keep confidential records and handle sensitive information carefully.- Coordinate projects and follow up on tasks to ensure they are completed on time.- Assist with data entry, document management, and file organization.- Communicate effectively with internal teams, clients, and external partners.- Perform other administrative duties as assigned. Qualifications:- High school diploma or equivalent; an associate's or bachelor's degree is a plus.- Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role is preferred.- Excellent verbal and written communication skills.- Strong organizational, time management, and multitasking skills.- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual tools like Microsoft Teams or Zoom.- Ability to work independently while being accurate and detail-oriented.- Reliable high-speed internet and a quiet home workspace. Preferred Skills:- Strong problem-solving and decision-making skills.- Professional demeanor and good interpersonal skills.- Ability to prioritize tasks and meet deadlines in a fast-paced environment.- Flexibility to support various executive and administrative tasks. Benefits:- Competitive pay.- 100% remote work.- Flexible work schedule (if applicable).- Paid training and ongoing professional development.- Opportunities for career growth and advancement.- Paid time off and comprehensive employee benefits (eligibility based on employment status).

Remote Executive Assistant (Work From Home)

111 Sign

Job Overview 111 Sign is a dynamic, full-colour printing company dedicated to delivering premier products and end-to-end services, from design to production. Serving over 3000 businesses across the United States, we specialise in personalised, all-in-one solutions and have expanded our services to include professional exhibition setups and event planning. We are currently seeking a motivated and highly organised Remote Virtual Assistant to join our team. This is a Full-Time, remote position offering the flexibility to support our growing operations from your own workspace. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a meticulous attention to detail. This role offers a competitive hourly rate of $27 - $30 USD. Responsibilities As a Remote Virtual Assistant, you will provide comprehensive administrative support to ensure our operations run smoothly. Your key duties will include:  <ul><li>Managing schedules, organising meetings, and handling correspondence for senior staff.</li><li>Acting as a first point of contact for client enquiries, providing excellent customer service via email and other communication channels.</li><li>Assisting with the management of our online retail stores on platforms such as Amazon and Etsy, including processing orders and responding to customer feedback.</li><li>Providing administrative support for our event planning and exhibition setup services.</li><li>Performing data entry, maintaining company records, and preparing reports as required.</li><li>Liaising with our strategic partners and internal teams to ensure seamless project coordination.</li><li>Conducting research and undertaking various administrative tasks to support the wider business objectives.</li></ul>Qualifications To be successful in this role, you will need a combination of experience, skills, and a proactive attitude. Key qualifications include:  <ul><li>Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar support role.</li><li>Exceptional organisational and time-management skills with the ability to manage multiple tasks simultaneously.</li><li>Excellent written and verbal communication skills.</li><li>High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with digital collaboration tools.</li><li>The ability to work independently and take initiative with minimal supervision.</li><li>A strong, detail-oriented approach to all tasks.</li><li>Experience within the printing, e-commerce, or event management industries would be a significant advantage.</li><li>Familiarity with online retail platforms is desirable but not essential.</li></ul> What We Offer  <ul><li>A competitive hourly wage of $27 - $30 USD.</li><li>The flexibility and convenience of a fully remote, Full-Time position.</li><li>An opportunity to become an integral part of an innovative and expanding company in the North American printing industry.</li><li>A supportive and collaborative team environment where your contribution is valued.</li></ul>

Remote Virtual Assistant

Reliable Forklift Sales

Job Overview Reliable Forklift Sales, a leading distributor of machinery and equipment, is seeking a highly organised and proactive Remote Virtual Assistant to join our dynamic team. We specialise in the sales, rentals, and service of forklifts and material handling products, providing essential solutions to a wide range of industries across North America. This is a Full-Time, fully remote position for a detail-oriented individual who will provide comprehensive administrative support to ensure our operations run smoothly. We are looking for a self-motivated professional who thrives in a remote environment and is committed to delivering exceptional support. The successful candidate will play a crucial role in enhancing our team's productivity and efficiency. Employment Type: Full-Time Location: Remote (United States) Salary: $19 - $26 per hour (USD) Responsibilities As a Remote Virtual Assistant, you will be responsible for a variety of administrative and operational tasks. Your key duties will include: * Managing and organising calendars, scheduling appointments, and coordinating meetings for senior staff. * Handling email correspondence, filtering enquiries, and responding promptly and professionally. * Preparing and editing reports, presentations, and other business documents with a high degree of accuracy. * Performing data entry, maintaining customer relationship management (CRM) systems, and ensuring databases are up to date. * Providing general administrative support to our sales and service departments as required. * Conducting online research to gather information for various projects and business development initiatives. * Assisting with the coordination of virtual events and team communications. Qualifications The ideal candidate will possess the following skills and experience: * Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar role. * Exceptional organisational and time-management skills with the ability to prioritise tasks effectively. * Excellent written and verbal communication skills. * High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. * Experience with online collaboration tools such as Slack, Zoom, or Microsoft Teams. * Ability to handle confidential information with discretion and professionalism. * A reliable high-speed internet connection and a suitable home office setup. * (Desirable) Previous experience in the industrial equipment or machinery industry is an advantage but not essential. Benefits We value our employees and are pleased to offer a supportive and rewarding work environment, which includes: * A competitive hourly rate. * The flexibility and convenience of a fully remote working arrangement. * Opportunities for professional growth and development within a leading organisation. * A collaborative and positive team culture. * Access to the latest technology and tools to perform your role effectively.

Aiden Auto

A **Remote Administrative Assistant – Virtual Survey** role is typically a work-from-home administrative position that supports survey or market research projects. While responsibilities vary by employer, a typical job description looks like this: **Remote Administrative Assistant – Virtual Survey** **Job Summary**We are seeking a detail-oriented and organized Remote Administrative Assistant to support virtual survey operations. In this role, you will assist with scheduling, data entry, participant communication, and administrative tasks to ensure survey projects run smoothly. **Key Responsibilities** * Schedule and coordinate virtual survey appointments.* Respond to emails, phone calls, and online inquiries.* Enter and maintain accurate survey data and participant records.* Prepare reports, spreadsheets, and other administrative documents.* Monitor survey completion rates and follow up with participants as needed.* Maintain confidentiality of participant information.* Provide general administrative support to project managers and team members. **Qualifications** * Strong written and verbal communication skills.* Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.* Excellent organizational and time management skills.* Ability to work independently in a remote environment.* Reliable high-speed internet connection and a dedicated workspace. **Preferred Skills** * Familiarity with CRM or database systems.* Strong attention to detail and accuracy.* Ability to manage multiple tasks and meet deadlines. **Work Environment** * Fully remote/work-from-home.* Flexible or standard business hours, depending on employer.* May be full-time, part-time, temporary, or contract. **Typical Salary (U.S.)** * Approximately **$18–$38 per hour**, depending on experience, location, employer, and responsibilities.

Remote Administrative Assistant Virtual Survey (Full-Time / Part-Time

NYC Oral Associates, PC

Surgical Assistant - Oral SurgeryWe are a busy high end oral surgery practice in Midtown Manhattan looking for a reliable full time oral surgery assistant to start as soon as possible.-Must be reliable, punctual, professional and possess strong communication skills -Must have experience in Dental Assistant for at least 2 years -Must have experience in Oral Surgery for at least 2 years -IV sedation/nitrous oxide experience preferred -Must have organizational skills -Salary is based on your experience level and will be discussed during the interview -Experience with Dentrix Software is a bonusJob Duties Include:-Chairside assist -Take dental x-rays, panoramic x-rays, CBCT scans -Surgical set-ups -Sterilization -Additional duties will be discussed as position advancesSerious candidates only.SERIOUS CANDIDATES ONLY.Please apply via indeed . After thorough review of candidates, a follow up text will be sent for highly interested candidates to set up a face to face interview to meet at our practice in Midtown Manhattan with the office manager Julie, followed by a working interview.Thank you for your interest in advance and we hope to include a wonderful new team member soon for the new year for many years to come!Job Type: Full-timePay: From $24.00 per hourBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Work Location: In person

Surgical Assistant - Oral Surgery

Explore 160+ Management assistant in New York this July. Find roles across top companies and apply now to boost your career.

160 management assistant jobs In New York

Management Assistant

Virtual Personal Assistant Position

Remote Executive Assistant (Work From Home)

Remote Virtual Assistant

Remote Virtual Assistant

Remote Administrative Assistant Virtual Survey (Full-Time / Part-Time

Surgical Assistant - Oral Surgery