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management assistant

M&R Hotel Management

FRONT OFFICE MANAGERTemporary, Full-Time &mdash; Maternity Leave Coverage (with potential to transition to a permanent position)SUMMARY:The Front Office Manager is the department head for the Front Office and responsible for all day-to-day operations including, but not limited to; Guests&rsquo; arrival and departure experience, ensuring that all department finances are reported accurately, maintaining proper PAR levels of department supplies, reporting month-end inventory to the General Manager, maintaining all Marriott and M&amp;R Standards and driving all KPIs. Working alongside the General Manager and Assistant General Manager, the Front Office Manager is a member of the Hotel&rsquo;s leadership team and is expected to be both proactive and resourceful when operational obstacles or other concerns are observed or brought to their attention. The Front Office Manager must be the Hotel&rsquo;s Brand Champion and work to ensure that all Front of the House associates understand the expectations set forth by both Marriott and M&amp;R in regard to guest satisfaction and appropriate responses to guest concerns.RESPONSIBILITIES:Leadership &amp; Team Management<ul><li>Directly supervise, and coach all Front Office staff, including the Assistant Front Office Manager, Guest Service Agents, Night Auditors and Bellmen.</li><li>Recruit, interview, hire, and train Front Office associates in partnership with the General Manager, Assistant General Manager and People &amp; Culture team.</li><li>Conduct regular performance evaluations, deliver coaching and corrective action, and support associate development and succession planning within the department.</li><li>Lead daily pre-shift meetings and weekly department meetings to communicate goals, brand updates, and property priorities.</li><li>Foster a positive, service-driven team culture that supports associate engagement and retention.</li><li>Drive KPI&rsquo;s including but not limited to; ITR, RevPAR, OCC%, Bonvoy Enrollments, etc.</li></ul>Guest Relations &amp; Service Excellence<ul><li>Maintain all Brand Standards pertaining to Guests&rsquo; Arrival and Departure.</li><li>Personally engage with guests, resolve escalated complaints and service recovery situations, and follow up to ensure satisfaction.</li><li>Monitor guest satisfaction scores (e.g., ITR, GuestVoice, etc.) and implement action plans to address trends.</li><li>Serve as the Manager on Duty (MOD). Availability to work evenings, weekends, and holidays as business needs require.</li><li>Ensure VIP, loyalty member, and special-occasion guests receive appropriate recognition and amenities per brand standards.</li><li>Drive associate awareness of ITR, key detractors and key contributing factors that influence the Hotel&rsquo;s scores.</li><li>Ensure that Brand Standards pertaining to Bonvoy Enrollments, CEC Cases, GXP Chat reply times and other Marriott metrics fall under the responsibility of the Front Office.</li></ul>Front Office Operations<ul><li>Oversee daily Front Desk and Night Audit operations to ensure smooth, accurate, and efficient service delivery.</li><li>Proficient in the hotel's property management system (PMS) and all interfacing hotel systems; serve as the property's subject-matter expert for Front Office technology.</li><li>Retrieve, review, and distribute daily and period-end reports in a timely fashion (e.g., STAR Report, occupancy forecasts, arrivals/departures).</li><li>Develop and post the weekly work schedule for Front Desk employees in line with labor budgets and occupancy forecasts.</li><li>Coordinate room assignments and blocking with Housekeeping and Sales to support group, VIP, and special-request needs.</li><li>Prepare and distribute function sheets and relevant Front Office updates at the weekly Management Meeting.</li><li>Open IT tickets with Marriott when systems are down or require the attention of a Third-Party Vendor.</li></ul>Financial &amp; Administrative Responsibilities<ul><li>Ensure that all daily revenue reporting is accurate in the Hotel&rsquo;s Financial Management System, working with the Assistant General Manager and/or Finance to rectify any variances or discrepancies in a timely manner.</li><li>Responsible for Accounts Payable related to the Front Office department, ensuring invoices are paid in a timely fashion and informing the General Manager of any high balances.</li><li>Responsible for Accounts Receivable and Direct Bill accounts; coordinate with Sales on account status and conduct weekly audits with the General Manager.</li><li>Coordinate and administer the daily transmittal of cash and checks to the bank; maintain accountability for the house bank and all cash-handling procedures.</li><li>Able to perform Night Auditor duties and balance the hotel's books at the end of each period; prepare and submit End of Period reports to Corporate on the first day of each new period.</li><li>Support the General Manager and Assistant General Manager with Front Office budgeting, labor cost management, and monthly forecasting.</li><li>Assist with basic revenue management functions, including rate and availability checks, in coordination with Sales and Revenue Management.</li><li>Maintain proper PAR levels of all Front Office supplies, ordering items as needed while staying within the monthly budget.</li><li>Regularly take inventory of all Market items. Place orders, process invoices and submit month-end inventory to the General Manager.</li></ul>Training &amp; Brand Compliance<ul><li>Assist all Front Desk Associates in the use of the property's Training Program; ensure new hires complete required onboarding and certification.</li><li>Ensure Front Office operations comply with Marriott brand standards and prepare the department for Brand Standard Audit (BSA) /Guest Service Score audits.</li><li>Maintain up-to-date knowledge of brand initiatives, loyalty programs, and system updates, and train the team accordingly.</li><li>Ensure all associates follow the rules and policies found in the M&amp;R Employee Handbook.</li></ul>Safety, Security &amp; Compliance<ul><li>Follow all hotel security protocols, including key issuance procedures, guest verification, and restricted area access.</li><li>Maintain thorough knowledge of hotel emergency procedures; train and prepare Front Office employees to respond calmly and effectively in the event of an emergency or accident.</li><li>Assist in the maintenance of the property's key control program and ensure the security needs of the property and guests are met.</li><li>Report safety hazards, suspicious activity, and maintenance issues to the General Manager, Assistant General Manager and Engineering promptly.</li><li>Serve as a key member of the property's emergency response and crisis management team.</li></ul>Communication<ul><li>Communicate with the Assistant General Manager on a daily basis regarding operations, guest issues, and department performance.</li><li>Inform the Assistant General Manager of potential problems with guests and the progress of special projects.</li><li>Develop effective departmental communication and information systems through the use of communication logs, department meetings, and hotel meetings.</li><li>Maintain clear, continuous communication with Housekeeping, Maintenance, Sales, and other departments to fulfill guest and operational needs efficiently.</li><li>Establish working relationships with corporate departments including, but not limited to; People &amp; Culture, Revenue, Sales and Finance.</li></ul>Qualifications<ul><li>Minimum 2-3 years of hotel Front Office experience, including at least 1 year in a supervisory or management capacity; multi-brand experience a plus.</li><li>Working knowledge of a major hotel PMS (e.g., Stay PMS, Opera, Lightspeed, OnQ, PEP, HMS, Choice Advantage) and general proficiency with hotel technology systems.</li><li>A proven track record on the industry of being a leader in the Front Office who has demonstrated organizational prowess and intuitive and create problem solving abilities.</li><li>Excellent verbal and written communication skills; ability to interact professionally with guests, associates, vendors ownership, and Corporate.</li><li>High school diploma or equivalent required; college coursework in Hospitality Management or a related field preferred.</li><li>Proven ability to drive KPIs through an efficient and proactive management style.</li></ul>Physical RequirementsThis role requires the ability to stand for extended periods (up to 8 hours per shift), lift and carry items up to 40 lbs, and work in a lobby environment with varying noise levels. The Front Office Manager must be able to work a flexible schedule, including evenings, weekends, and holidays, and be available to respond to the property outside of normal business hours as needed.M&amp;R Hotel Management is committed to equal employment opportunity. Qualified individuals must be able to perform the essential functions of the position, with or without reasonable accommodation. Associates or applicants who require a reasonable accommodation should contact the People &amp; Culture Department.M&amp;R Hotel Management participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.Job Type: Full-timePay: $68,000.00 - $72,000.00 per yearApplication Question(s):<ul><li>Are you willing to accept a full-time temporary position for maternity leave coverage, with the possibility of transitioning into a permanent role based on business needs and performance?</li></ul>Ability to Commute:<ul><li>New York, NY 10001 (Required)</li></ul>Work Location: In person

Front Office Manager - SpringHill Suites Times Square

Hospice & Palliative Care

Job Overview Job Title: Virtual Assistant Company: Hospice &amp; Palliative Care Location: Remote Employment Type: Full-Time Salary: $250 - $450 USD per day Hospice &amp; Palliative Care is seeking a compassionate and highly organised Virtual Assistant to provide essential administrative support to our dedicated care team. We are deeply honoured to work with outstanding people who are fully committed to meeting the needs of our patients and their families. As a Virtual Assistant, you will play a crucial role in ensuring our operations run smoothly, allowing our clinical staff to focus on what they do best: sharing life’s journey with patients and providing exceptional end-of-life care. This is a unique opportunity to contribute to a meaningful mission within a supportive and connected community. Responsibilities * Manage calendars, schedule appointments, and coordinate virtual meetings for the care team. * Handle email and phone correspondence with professionalism, empathy, and discretion. * Prepare, format, and edit documents, reports, and presentations. * Maintain confidential records and manage data entry tasks with a high degree of accuracy. * Provide general administrative support, including organising digital files and resources. * Assist in coordinating team projects and tracking progress on key initiatives. * Act as a reliable point of contact for internal team members, ensuring clear and timely communication. Qualifications * Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar remote support role. * Exceptional organisational, planning, and time-management skills. * Excellent written and verbal communication abilities with a keen eye for detail. * High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software. * The ability to handle sensitive and confidential information with the utmost integrity. * A proactive, self-motivated, and resourceful work ethic. * Experience in a healthcare, hospice, or non-profit environment is highly desirable but not essential. * A compassionate and empathetic nature that aligns with our core values. What We Offer * A competitive daily rate of $250 - $450 USD. * The flexibility and convenience of a fully remote working arrangement. * The profound opportunity to be part of a mission-driven organisation that makes a real difference in people's lives. * A supportive, collaborative, and caring team environment where your contribution is truly valued.

Virtual Assistant

<div>
 
 TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world&rsquo;s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world&rsquo;s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.
 
 
 
 
 
 
 Overview:
 
 
 
 The Executive Assistant will directly support both the Chief Legal Officer, as well as the EVP, Government Affairs for TKO. The person in this role will handle heavy calendar management, coordination, and scheduling as well as expense reports. It will be critical for the person in role to anticipate administrative needs throughout any given day, including the executives busy travel schedules. We&rsquo;re looking for an experienced executive assistant with the ability to support high level and highly confidential work who has a passion for this type of role.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 The ideal candidate is proactive, highly organized, and excels at time management, thriving in a fast-paced environment with changing priorities.
 
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 Manage two Senior Executives&rsquo; calendars, including scheduling, and confirming meetings and conference calls
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 Arrange comprehensive international travel plans by coordinating all logistics, including booking flights, updating itineraries, making restaurant reservations, and organizing transportation, where needed
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 Coordinate logistics for executive visitors, including booking meeting rooms and handling hospitality needs
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 Handle expense reports, authorizations, and approvals in accordance with company policies and procedures
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 Collaborate with the global team and other executives to take detailed meeting notes, capture action items, and ensure tracking and completion of deliverables with team members, where needed
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 Screen incoming requests and correspondence, through email, phone calls, and additional CRM platforms while prioritizing based on urgency
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 Liaise with internal and external stakeholders, including clients and business associates, at all levels
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 Maintain organized filing system to ensure efficient document management
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 Gather, compile, and analyze information for letters, reports, presentations, and other executive communications
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 Support special projects as needed
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
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 3+ years of executive assistant experience supporting C-level executives
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 Ability to work under pressure in a dynamic, fast-paced environment
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 Quick learner with the ability to adapt to new tasks, systems, and changing priorities
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 High level of discretion in handling confidential information
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 Strong communication skills, including drafting messages, note-taking, action item tracking, and follow-through
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 This role requires travel and flexibility to adjust to changing plans as needed
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 Strong interpersonal skills and ability to build rapport quickly and collaborate
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 Proven experience in managing multiple tasks and meeting deadlines with accuracy
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 A proactive, customer service-oriented mindset, with a strong sense of teamwork
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 Demonstrated professionalism and strong professional etiquette
 </li>
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 Ability to adjust to changing priorities and schedules with ease
 </li>
 </ul>
 
 
 
</div>

Executive Assistant

IHMS

<div><h3 class="jobSectionHeader">Housekeeping Assistant Manager</h3>
Full Time, Management Position
About Us: At the Pierre Hotel, we curate unforgettable experiences. Nestled in the heart of the vibrant city that never sleeps, our historic hotel has been a beacon of luxury and hospitality for decades. With a commitment to excellence and a dedication to delivering unparalleled service, we've earned our place as a landmark in the hospitality industry.
Position Overview: We are seeking an experienced and enthusiastic Housekeeping Assistant Manager to join our team and help to deliver the highest quality of service to our guests. The Housekeeping Assistant Manager will have the opportunity to solve problems, while remaining composed in challenging situations.
Key Responsibilities:<ul><li>
Ensure service and production is provided in the proper manner, consistent with standards of a Forbes Five Star Luxury Hotel</li></ul><ul><li>
Complete, in a timely fashion, all schedules and monitor staffing to ensure maximum service, quality, efficiency, and productivity. Also to monitor fluctuations in occupancy so that schedules may be adjusted</li><li>
Monitor daily assignments to ensure that proper quotas and standards are maintained</li><li>
Establish safe working conditions and practices</li><li>
Participate actively (as required) in physical inventories of all uniforms, linens (including food and beverage) and supplies</li><li>
Work directly with outside contracted companies when on hotel premises</li><li>
Organize and participate in meetings with all staff on a regular basis</li><li>
Ensure all employees are exposed to constant refinement, training and development on an ongoing basis</li><li>
Assist with the update of all training material as needed</li><li>
Ensure all daily and weekly payroll reports and sign-in sheets are completed and submitted in a timely manner</li><li>
Oversee the start of housekeeping shifts in the morning and evening</li><li>
Participate in the monitoring of cost management as it pertains to inventories, issue of supplies, labor and energy</li><li>
Maintain good working relationships with all Department and Division Heads in the Hotel at all times</li><li>
Make scheduled checks of the hotel, noting deficiencies and ensuring proper follow-up procedures</li><li>
Participate in a consistent rooms inspection/Quality Control program which is monitored by the Director of Housekeeping</li><li>
Supervise the Laundry/Valet Department and be able to monitor standards pertaining to guest service, operational efficiency, safety, productivity, quality and personnel</li><li>
The ability to become familiar with the operation of the Uniform Room and monitor the maintenance of standards in the area</li><li>
Review all work orders submitted and ensure all orders are handled in a timely and professional manner</li><li>
Assist in periodically reviewing, re-evaluating, and revising departmental procedures and job descriptions, supplies, equipment and labor standards, as needed</li><li>
Ensure all security policies and procedures are observed in all departments and areas of responsibilities (e.g., keys, linen room, linen closets, storage closets.)</li><li>
Assume operational responsibilities in the absence of the Director of Housekeeping.</li><li>
Perform other tasks or projects as assigned by hotel management.</li></ul> 
Job Requirements &amp; Qualifications:<ul><li>
At least 2 years previous Housekeeping management/supervisory experience in a luxury hotel environment</li><li>
College degree (preferred)</li><li>
Strong computer skills, including Microsoft Office and knowledge of a property management system</li><li>
Ability to engage with the guests</li><li>
Prior Union experience a plus</li><li>
Great employee relations is necessary</li><li>
Strong attention to detail</li><li>
A positive attitude and ability to work well with a diverse staff</li><li>
Strong leadership and customer service skills</li><li>
Flexible schedule including overnights and weekends</li><li>
Multilingual a plus</li><li>
Ability to multitask and thrive in a fast-paced environment, luxury environment</li><li>
Strong communication and organizational skills.</li></ul>
Why Join Us:<ul><li>
Be part of The Pierre hotel known for its commitment to excellence.</li><li>
Collaborate with a passionate and dedicated team.</li><li>
Competitive compensation and benefits package.</li><li>
Opportunities for professional growth and development.</li><li>
Experience the vibrant energy of New York City while working in the heart of it all.</li></ul>
The Pierre Hotel is an equal opportunity employer and welcomes candidates from all backgrounds to apply. We celebrate diversity and are committed to creating an inclusive workplace for all.</div>

Assistant Manager, Housekeeping

McLeod Cobb Investments

About the RoleA growing software-as-a-service company focused on improving care and support post pregnancy loss is seeking to hire a highly organized, proactive, and adaptable Temp-to-Perm Executive Assistant/Project Manager to support its CEO. This is a hybrid role where there are both executive assistant and project management responsibilities providing opportunity for extensive professional growth.The ideal candidate has a deep interest in improving pregnancy loss care while thriving in a fast-paced, collaborative, and entrepreneurial environment. Experience supporting senior executives at the C-suite level is a requirement. This individual will serve as a trusted partner and project manager, managing complex calendars, coordinating travel, preparing expense reports, supporting recruiting efforts, and helping to drive operational efficiency for the CEO. This role requires five days/week on-site from 8:30am-5pm in a casual environment.QualificationsPrior experience supporting C-suite executives is requiredDemonstrated success managing complex calendars and travel arrangements for senior leadershipStrong communication and interpersonal skills with the confidence to interact with senior executives and manage projectsAbility to work independently, anticipate needs, and navigate ambiguityCollaborative team player who values partnership and relationship-buildingComfortable providing thoughtful pushback, asking questions, and seeking feedback when neededStrong attention to detail and exceptional organizational skillsBachelor&rsquo;s degree requiredStable work history; candidates with excessive job-hopping are not favoredPlease no cover letters. Applications that do not answer the required questions will not be reviewed. We hand review every application meeting the job requirements and thank you for consideration of the role.Learn more about the company at www.ollieperinatal.comPay: $125,000.00 per yearApplication Question(s):<ul><li>Why are you interested in this role?</li><li>Tell us about your Bachelors Degree.</li><li>Please detail your experience reporting to C-suite level executives.</li></ul>Work Location: In person

Sunher Royal Company

<h2>Job Overview  </h2>We are seeking a highly organized, detail-oriented, and proactive Remote Data Entry / Executive Assistant to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.  <h2>Key Responsibilities  </h2>Accurately enter, update, and maintain company records, databases, and confidential information.Provide administrative support to executives and management teams.Manage calendars, schedule appointments, meetings, and virtual conferences.Prepare, edit, and organize correspondence, reports, presentations, and other business documents.Respond to emails, phone calls, and other communications professionally and promptly.Organize electronic files and maintain accurate documentation and records.Coordinate travel arrangements, meeting logistics, and expense reports as required.Perform document management, filing, and record-keeping while ensuring data accuracy.Assist with special projects, research, and general administrative tasks.Maintain confidentiality when handling sensitive company and executive information.Collaborate with internal departments to ensure efficient workflow and operational support.Perform additional administrative duties as assigned.  <h2>Qualifications  </h2>High school diploma or equivalent required; an associate's or bachelor's degree is preferred.Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.Excellent written and verbal communication skills.Exceptional organizational and time-management abilities.Strong attention to detail and a high level of accuracy.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.Excellent typing and computer skills.Ability to prioritize multiple tasks and meet deadlines in a remote work environment.Strong problem-solving and interpersonal skills.Ability to work independently while maintaining professionalism and confidentiality.  <h2>Preferred Skills  </h2>Experience with CRM systems, document management software, and scheduling tools.Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.Strong multitasking and project coordination abilities.Professional demeanor with excellent customer service and communication skills.  <h2>Benefits  </h2>Competitive salary with performance-based growth opportunities.Fully remote work environment.Flexible work schedule.Paid training and professional development opportunities.Career advancement within a growing organization.Paid time off and holiday benefits.Comprehensive benefits package for eligible employees.Supportive, collaborative, and professional work environment.  If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a Data Entry / Executive Assistant.

Data Entry / Executive Assistant

NUANCE DENTAL STUDIO, PLLC

<div>
 
 Benefits/Perks
 
 
 
 <ul>
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 Careers Advancement Opportunities
 </li>
 <li>
 Flexible Scheduling
 </li>
 <li>
 Competitive Compensation
 
 
 
 </li>
 </ul>
 
 Summary
 
 
 
 We are seeking a qualified and caring
 
 Registered Dental Assistant
 
 to join our team! As a Registered Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. You will provide assistance to the dentist during exams and procedures and complete administrative tasks such as scheduling appointments. The ideal candidate is state-licensed as a Registered Dental Assistant (RDA) and has at least two years of experience. If you&rsquo;re friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you!
 
 
 
 Responsibilities:
 
 
 
 <ul>
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 Welcome patients into the treatment area and make them feel comfortable
 </li>
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 Discuss the dental care plan with patients and answer any questions they have
 </li>
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 Take vital signs and accurately record medical history
 </li>
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 Prep sterilized equipment and make it available to the dentist for exams and procedures
 </li>
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 Assist dentist during procedures and exams
 </li>
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 Adhere to all health and safety regulations and office policies
 </li>
 <li>
 Schedule appointments
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
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 Associate&rsquo;s Degree from a school certified by the Commission on Dental Accreditation
 </li>
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 Current Registered Dental Assistant (RDA) state licensure
 </li>
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 Previous experience as a dental assistant
 </li>
 <li>
 Current Basic Life Support/CPR certification is required
 </li>
 <li>
 Strong computer and data entry skills
 </li>
 <li>
 Excellent communication and customer service skills
 </li>
 <li>
 Ability to provide high-quality patient care
 </li>
 </ul>
</div>

Registered Dental Assistant

Explore 281+ Management assistant in New York this August. Find roles across top companies and apply now to boost your career.

281 management assistant jobs In New York

Front Office Manager - SpringHill Suites Times Square

Virtual Assistant

Executive Assistant

Assistant Manager, Housekeeping

Executive Assistant

Data Entry / Executive Assistant

Registered Dental Assistant