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Diamond Towing Corporation

JOB DESCRIPTIONWe are seeking a highly organized and proactive Personal Assistant to manage a complex schedule, communications, travel, and personal life, acting as a logistical expert to ensure their professional career and personal affairs run smoothly, requiring extreme discretion, adaptability, and strong organizational skills for tasks ranging from booking flights and managing household staff to handling confidential correspondence and running errands.Key Responsibilities:<ul><li>Oversee daily and weekly schedules including booking travel, appointments, events, and coordinating with manager, stylists, and family.</li><li>Act as the first point of contact, filtering calls, emails, and messages, and relaying crucial information promptly.</li><li>Arrange all aspects of domestic and international travel, including flights, hotels, transport, and itineraries, often accompanying the personality.</li><li>Handle personal tasks like shopping, dry cleaning, bill payments, and gift purchasing</li><li>Coordinate logistics for appearances, events, and manage personal projects as needed.</li><li>Maintain strict confidentiality and act as a trusted confidant for sensitive personal and professional matters.</li></ul>Required Skills &amp; Qualifications:<ul><li>Proven administrative and logistical coordination</li><li>Exceptional multitasking, detail orientation, and follow through</li><li>Excellent written and verbal skills for managing correspondence</li><li>Experience with all social media (IG, TT, FB, X and YT)</li><li>Ability to work flexible hours and handle unexpected changes</li><li>Taking initiative and anticipating needs. Unwavering commitment to privacy and professionalism</li></ul>Pay: $25.31 - $2,500.00 per monthWork Location: In person

Personal Assistant

Glocap Search

<div>
 
 Our client, a Financial Services Firm is seeking a Personal Assistant to work out of the Midtown office four days a week, with the option to work remotely on Fridays. This individual will be supporting senior executives as needed. This role requires exceptional multitasking abilities, discretion, and the ability to anticipate needs in a fast-paced environment.
 
 
 
 
 
 
 
 
 
 Job Details:
 
 
 
 Company: Financial Services Firm
 
 
 Position: Personal Assistant
 
 
 Location: Midtown &ndash; four days in the office and one day (Friday) WFH
 
 
 Hours: 8:00 AM &ndash; 5:30 PM, with flexibility and availability to support outside of these hours as needed
 
 
 Salary:$120k-$145k base depending on experience plus bonus eligible and full benefits!
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 &bull; Manage complex calendars of meetings, appointments, and events
 
 
 &bull; Handle schedule conflicts and last-minute changes
 
 
 &bull; Manage emails, phone calls, and correspondence
 
 
 &bull; Arrange personal travel, accommodations, and itineraries
 
 
 &bull; Organize events, meetings, and social engagements
 
 
 &bull; Run personal errands (shopping, reservations, etc.)
 
 
 &bull; Maintain files, records, and important documents
 
 
 &bull; Assist with project coordination or basic bookkeeping
 
 
 &bull; Support ad hoc projects as needed
 
 
 
 
 
 
 
 
 
 Requirements:
 
 
 
 &bull; Bachelor&rsquo;s degree highly preferred
 
 
 &bull; 5&ndash;8 years of relevant experience required
 
 
 &bull; Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
 
 
 &bull; Strong attention to detail, organization, and problem-solving skills
 
 
 &bull; Ability to communicate effectively and professionally, both written and verbal
 
 
 &bull; Flexibility in hours based on business needs, projects, and meetings
 
 
 &bull; Ability to work independently and as part of a team, while interacting with all levels of management
 
 
 &bull; Excellent time management skills with the ability to anticipate needs
 
 
 &bull; Ability to exercise discretion, confidentiality, and sound judgment in all matters
 
</div>

David Yurman

<div>
 
 About Us
 
 
 
 David Yurman is a celebrated American jewelry company founded in New York by David Yurman, a sculptor, and his wife, Sybil, a painter and ceramicist. When the artists began collaborating, their goal was simply to make beautiful objects to wear. Led today by their son Evan, David Yurman creates timeless, yet contemporary collections for women and men defined by inspiration, innovation, consummate craftsmanship and cable &ndash; the brand&rsquo;s artistic signature. David Yurman collections are available at retail stores throughout the United States, Canada, Hong Kong and France and at locations worldwide, through their exclusive authorized fine jewelry and timepiece network of retailers.
 
 
 
 Our Values
 
 
 
 At David Yurman, creativity, innovation and impeccable craftsmanship are at the core of everything we do. Fueled by the energy of our hometown, New York City, artistic passion informs each and every jewelry design. The Yurman family&rsquo;s guiding vision continually defines and redefines what it means to be the preeminent American luxury jewelry brand. We are committed to responsible business and social practices and to the protection and advancement of human rights. We believe in partnering with others who share these values and understand their importance.
 
 
 
 Job Description
 
 
 
 
 Personal Assistant
 
 
 
 
 SUMMARY:
 
 The Personal Assistant will provide comprehensive administrative and personal support, ensuring seamless day-to-day operations for the principal. This role requires a high level of discretion, flexibility, and the ability to manage multiple priorities in a fast-paced environment. The position includes approximately 50% travel with evenings and weekend schedule.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage and maintain complex calendars, including scheduling meetings, appointments, and personal commitments
 </li>
 <li>
 Coordinate all aspects of travel, including flights, accommodations, ground transportation, and detailed itineraries
 </li>
 <li>
 Serve as a primary point of contact, handling correspondence, calls, and requests with professionalism and confidentiality
 </li>
 <li>
 Anticipate needs and proactively resolve issues to ensure efficiency and continuity
 </li>
 <li>
 Assist with personal errands, household coordination
 </li>
 <li>
 Support project management tasks, including tracking deadlines and follow-ups
 </li>
 <li>
 Liaise with internal teams, external partners, and family members when appropriate
 </li>
 <li>
 Handle sensitive information with the utmost discretion and confidentiality
 </li>
 <li>
 Provide on-the-ground support during travel, ensuring schedules and logistics run smoothly
 
 
 </li>
 </ul>
 
 Qualifications &amp; Requirements:
 
 
 
 <ul>
 <li>
 Willingness and ability to travel up to 50% of the time, often on short notice
 </li>
 <li>
 Flexibility to work outside of standard business hours, including evenings and weekends, as needed
 </li>
 <li>
 Exceptional organizational and time-management skills
 </li>
 <li>
 Strong communication skills, both written and verbal
 </li>
 <li>
 High level of professionalism, discretion, and reliability
 </li>
 <li>
 Ability to multitask and adapt in a dynamic environment
 </li>
 <li>
 Proficiency in Microsoft Office
 </li>
 <li>
 Valid passport and ability to travel domestically and internationally
 
 
 </li>
 </ul>
 
 Estimate Salary Range
 
 : $140-$150k
 
 
 Base pay is one component of David Yurman&rsquo;s total compensation package, which may also include the following for eligible employees: access to healthcare benefits, 401(k) plan, bonus, employee discounts, Summer Fridays (corporate roles), generous paid time off, sick time, and more.
 
 
 
 Diversity, Equity &amp; Inclusion at David Yurman
 
 
 
 As a company founded by artists, David Yurman champions self-expression in everything we do. We are committed to fostering a culture of openness and creative collaboration within our entire community, and we cherish the diversity of our employees&rsquo; backgrounds and perspectives. We will always advocate for equity and inclusion for all.
 
 
 David Yurman is an Equal Employment Opportunity employer and provides equal opportunities to all employees and applicants without regard to an individual&rsquo;s age, race, creed, color, religion, national origin, sex (including pregnancy, sexual orientation, gender).
</div>

Career Group

<div>
 
 A boutique Venture Capital firm is seeking an Executive Personal Assistant to support 2 wonderful senior principals with a mix of high-level executive support and personal assistance.
 
 
 
 
 
 This is a strong fit for someone who is polished, discreet, highly proactive, and comfortable operating in a fast-paced, high-demand environment with both professional and personal responsibilities.
 
 
 
 
 
 
 Location:
 
 New York City, near Union Square
 
 
 
 
 
 
 Schedule:
 
 5 days/week in office
 
 
 
 
 
 
 Additional flexibility:
 
 Some hybrid/remote work flexibility given when principals are traveling and during the summer
 
 
 
 
 
 
 Hours:
 
 Typically 8:30 AM to 5:30/6:00 PM, with an expectation of responsiveness outside standard hours as needed
 
 
 
 
 
 
 Compensation &amp; Benefits:
 
 $150,000 to $200,000 base salary + discretionary annual bonus
 
 ,
 
 paid healthcare benefits
 
 ,
 
 PTO,
 
 
 401(k)
 
 
 
 
 
 
 What the role involves:
 
 
 <ul>
 <li>
 Managing complex executive MS Outlook calendars across time zones
 </li>
 <li>
 Coordinating global travel, including flights, hotels, visas, ground transportation, and crafting detailed itineraries
 </li>
 <li>
 Serving as a gatekeeper and primary point of contact for high-level internal and external stakeholders
 </li>
 <li>
 Providing personal assistant support including appointments, bills, reservations, personal travel, and family-related logistics
 </li>
 <li>
 Handling polished written and verbal communications on behalf of principals and managing inboxes
 </li>
 <li>
 Managing shifting priorities and helping executives stay organized and prepared for all meetings and travel
 </li>
 <li>
 Overseeing office support as needed, including office supplies, meeting setup, lunch orders and catering for investment meetings
 </li>
 <li>
 Handling confidential documents and sensitive information with discretion
 </li>
 <li>
 Supporting interactions with investors, partners, and international contacts in a polished manner
 </li>
 </ul>
 
 
 
 
 
 Ideal background:
 
 
 <ul>
 <li>
 10+ years of executive assistant and personal assistant experience supporting senior executives
 </li>
 <li>
 Background within financial services, venture capital, family office, investment, or similarly fast-paced environment
 </li>
 <li>
 Tech-savvy and confident using Microsoft Office and AI tools
 </li>
 <li>
 Extremely polished, discreet, and service-oriented
 </li>
 <li>
 Calm under pressure, adaptable, and able to manage demanding personalities and shifting needs
 </li>
 <li>
 Strong global scheduling and calendar management experience
 </li>
 <li>
 Resourceful, organized, and thick-skinned with a flexible mindset
 </li>
 </ul>
 
 
 
 
 Please submit your resume to apply!
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Executive Personal Assistant

Society Staffing

<div>
 
 
 Executive Personal Assistant (EPA)
 
 
 
 
 
 
 
 Location:
 
 New York, NY 10010
 
 
 
 Salary:
 
 $150,000 &ndash; $180,000 + discretionary bonus
 
 
 
 Schedule:
 
 Hybrid (2&ndash;3 days in-office when principal is present)
 
 
 
 Availability:
 
 Must be flexible, including evenings, occasional weekends, and responsive support as needed
 
 
 
 
 
 
 Position Overview
 
 
 
 An Executive Personal Assistant is sought to support a high-profile CEO/UHNWI in a fast-paced, hybrid business and personal environment. This role leans heavily toward personal assistance within a business setting, requiring a candidate who can seamlessly manage both executive-level responsibilities and lifestyle support.
 
 
 The ideal candidate has both EA and PA experience, is highly resourceful, and thrives in a dynamic, high-expectation environment. This position requires strong judgment, discretion, and the ability to anticipate needs while managing multiple priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Manage complex calendars, scheduling, and day-to-day coordination
 
 
 &bull; Plan and book all travel (domestic and international) from start to finish, including detailed itineraries
 
 
 &bull; Secure hard-to-get restaurant reservations and provide curated recommendations
 
 
 &bull; Stay current on top restaurants, events, travel destinations, and lifestyle trends in NYC and globally
 
 
 &bull; Provide high-level concierge and lifestyle support for the principal
 
 
 &bull; Handle personal and business-related tasks with equal attention to detail
 
 
 &bull; Coordinate with internal teams and external vendors as needed
 
 
 &bull; Manage expenses, reporting, and administrative tasks
 
 
 &bull; Assist with special projects and ad hoc requests
 
 
 
 
 
 
 Requirements
 
 
 
 &bull; Bachelor&rsquo;s degree required
 
 
 &bull; 5+ years of experience supporting a CEO, founder, or UHNWI in a PA/EPA/EA capacity
 
 
 &bull; Strong experience with international commercial travel planning (A&ndash;Z execution required)
 
 
 &bull; Proven ability to manage both personal and business responsibilities
 
 
 &bull; Background in luxury lifestyle management or UHNW environments
 
 
 &bull; Strong knowledge of NYC restaurants, travel, and global lifestyle trends
 
 
 &bull; Polished taste level with an eye for detail and quality
 
 
 &bull; Resilient, adaptable, and able to handle high-pressure situations
 
 
 &bull; Stable work history with minimal short-term or contract roles
 
 
 &bull; Excellent communication, organization, and problem-solving skills
 
 
 &bull; Highly discreet with strong judgment and professionalism
 
 
 &bull; Ability to work in-office (hybrid), not fully remote
 
 
 &bull; Willingness to maintain a 24/7 mentality when required, particularly during principal travel, with responsiveness via email and text as needed
 
</div>

Beacon Hill

<div>
 
 Boutique Private Equity firm focused in the media and communications space is seeking a highly skilled Executive Assistant to provide high-level administrative support to the firm's executives and senior leaders. This role requires 5 days on-site form 9am-6pm with reachability after-hours as needed. exceptional organizational skills, discretion, and handling various tasks with limited supervision.
 
 
 The Executive Assistant will act as a primary point of contact between the executives and internal/external stakeholders, ensuring smooth communication and effective workflow. This individual will also play a key role in anticipating needs, managing competing priorities, and ensuring seamless execution of day-to-day operations. This position requires a high degree of competence, adaptability, and the ability to work collaboratively with colleagues at all levels of the organization. The ideal candidate will be able to anticipate needs and take initiative, demonstrating proactivity and a forward-thinking mindset.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 
 Calendar Management:
 
 Schedule and manage the executives' appointments, meetings, and events. Coordinate with other team members to ensure alignment of schedules and priorities, proactively manage scheduling conflicts and shifting demands., and follow up on action items as needed.
 </li>
 <li>
 
 Email and Communication:
 
 Screen, prioritize, and respond to emails promptly. Maintain clear and efficient communication channels.
 </li>
 <li>
 
 Travel Arrangements:
 
 Plan and coordinate complex travel arrangements, including flights, accommodations, and itineraries. Ensure that all travel plans align with the executive's schedule and preferences and be able to adjust plans in real time as needed.
 </li>
 <li>
 
 Document Management:
 
 Organize and maintain documents, files, and records, ensuring easy access to important information and data.
 </li>
 <li>
 
 Expense Management:
 
 Manage and reconcile expense reports, invoices, and reimbursements for the executives. Maintain accurate records of expenses.
 </li>
 <li>
 
 Stakeholder Liaison:
 
 Act as a liaison between the executives and internal/external stakeholders, such as portfolio company executives, partners, and team members. Handle inquiries and requests professionally.
 </li>
 <li>
 
 Confidentiality:
 
 Maintain the utmost discretion and privacy when dealing with sensitive information and matters.
 </li>
 <li>
 
 Prioritization:
 
 Serve as gatekeeper. Help the executives prioritize tasks and manage their time effectively. Identify and address urgent matters promptly.
 </li>
 <li>
 
 Continuous Improvement:
 
 Suggest and implement process improvements to enhance the executives' productivity and efficiency.
 </li>
 <li>
 
 General Administrative Support:
 
 Assist with additional administrative duties and special projects as needed, contributing to team operations and supporting evolving business priorities.
 </li>
 </ul>
 
 
 Qualifications and Experience:
 
 
 <ul>
 <li>
 Bachelor's degree preferred.
 </li>
 <li>
 Proven experience as an executive assistant or in a similar administrative role.
 </li>
 <li>
 Proficiency with MS Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Must operate with a sense of urgency.
 </li>
 <li>
 Strong sense of responsibility and capacity to complete tasks swiftly and accurately with minimal supervision.
 </li>
 <li>
 Ability to anticipate needs and take initiative.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Exceptional organizational and time-management abilities.
 </li>
 <li>
 Strong attention to detail and problem-solving skills.
 </li>
 <li>
 Ability to handle multiple tasks simultaneously and work under pressure.
 </li>
 <li>
 Discretion and professionalism when dealing with sensitive information.
 </li>
 <li>
 Adaptability and a willingness to learn and grow in the role.
 </li>
 <li>
 Team-oriented attitude.
 </li>
 <li>
 Demonstrates a "no task is too big or too small" mindset.
 </li>
 <li>
 Strong interpersonal skills and the ability to work effectively with diverse personalities.
 </li>
 </ul>
 
 
 Compensation &amp; Benefits:
 
 
 <ul>
 <li>
 Base up to 165K + Bonus
 </li>
 <li>
 Great benefit packages through Aetna
 </li>
 <li>
 3 weeks summer working remote
 </li>
 <li>
 Free lunch everyday
 
 </li>
 </ul>
 
 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
</div>

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905 personal assistant jobs In New York

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Executive Personal Assistant

Executive Personal Assistant

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