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Glocap Business Professionals, Administrative, Operations

<div>
 
 COMPANY: HNWI
 
 
 POSITION: Personal Assistant
 
 
 LOCATION: New York, NY and Long Island, NY (most remote, bi-weekly in person meetings for roughly 1-2 hours)
 
 
 HOURS: 8:00AM - 6:00PM with flexibility and connectivity outside of hours
 
 
 COMPENSATION: Up to $120K DOE + Benefits + Discretionary Bonus
 
 
 BACHELOR&rsquo;S DEGREE: Required
 
 
 Our client, a high-net-worth private individual with residences in New York City and Long Island, is seeking an experienced Personal Assistant to serve as a trusted right hand. This is an ideal opportunity for a highly organized, discreet professional who thrives in a fast-paced, private environment and enjoys supporting a complex lifestyle with excellence and precision. The ideal candidate brings prior experience supporting HNW principals, strong judgment, and a proactive approach to day-to-day operations.
 
 
 Responsibilities of the Personal Assistant:
 
 
 Personal Calendar Management:
 
 <ul>
 <li>
 Meticulously manage the Principal&rsquo;s social calendars, ensuring all appointments, travel, and engagements are seamlessly scheduled.
 </li>
 <li>
 Gatekeep and streamline communication, ensuring the Principal receives only critical updates.
 </li>
 <li>
 Correspondence &amp; Communication:
 </li>
 <li>
 Participate in weekly scheduled check-in meetings and be available for as-needed communication during the workweek. After hours communication to be discussed and coordinated on an as-needed basis.
 </li>
 <li>
 Ensure discreet, professional management of all communications, handling sensitive and confidential information with the utmost care.
 </li>
 </ul>
 
 Family, Facility &amp; Household Support:
 
 <ul>
 <li>
 Act as a point of contact for the Principal&rsquo;s adult children (26/27), assisting with logistics, scheduling, and general coordination.
 </li>
 <li>
 Comprehensively source and schedule/coordinate personal training staff, a healthcare team, and a personal chef service.
 </li>
 <li>
 Inspect Long Island Home and NYC apartment weekly to develop/assess existing facility maintenance plans and to ensure all vendors are vetted and accountable (landscaping, structural maintenance of perimeter fencing and home, house cleaners, pool maintenance, snow removal, etc.)
 </li>
 <li>
 Make certain that refrigerators are appropriately stocked based on the weekly schedule in LI/NYC. Coordinate wardrobes at each facility to minimize the need to bring clothing in between properties each week.
 </li>
 <li>
 Audit all vendor relationships and ultimately streamline and manage vendor relationships (utilities, streaming services, maintenance, etc.)
 </li>
 <li>
 Assist with personal errands, wardrobe management, and lifestyle logistics.
 </li>
 </ul>
 
 Travel Coordination:
 
 <ul>
 <li>
 Manage all aspects of complex international and domestic travel for the Principal and their family, including flights (commercial and occasional private), hotels, and ground transportation.
 </li>
 <li>
 Research and vet hotels, restaurants, and experiences, ensuring the highest standards.
 </li>
 <li>
 Adapt quickly to last-minute changes in travel plans.
 </li>
 <li>
 Work with trusted travel agents to ensure seamless arrangements.
 </li>
 </ul>
 
 Event &amp; Social Coordination:
 
 <ul>
 <li>
 Assist in organizing personal events, dinner reservations, and invitations. Coordinate special events such as charity functions and social gatherings.
 </li>
 </ul>
 
 
 
 
 Qualifications of the Personal Assistant:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required; additional qualifications are a plus.
 </li>
 <li>
 5-8+ years of experience in a similar role supporting high-net-worth individuals.
 </li>
 <li>
 Exceptional organizational and multitasking abilities; must be able to prioritize and juggle multiple high-priority tasks seamlessly.
 </li>
 <li>
 Impeccable communication skills, both written and verbal, with a refined understanding of high-level correspondence.
 </li>
 <li>
 Proficiency in technology. Ability to quickly adapt to new tools and systems.
 </li>
 <li>
 Professionalism and discretion are paramount; must uphold the highest level of confidentiality in all matters.
 </li>
 <li>
 Ability to work autonomously while also collaborating effectively with others as needed.
 </li>
 <li>
 Proactive, solution-oriented thinker who anticipates needs and independently resolves issues before they arise.
 </li>
 <li>
 Flexibility to work outside of normal working hours.
 </li>
 <li>
 Cultural and social awareness that aligns with the Principal&rsquo;s values and lifestyle, with an appreciation for discretion and a commitment to maintaining their privacy.
 </li>
 <li>
 Verification of identity, education, prior employment, and references may be required
 </li>
 </ul>
 
 
 
 
 *The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.
 
</div>

Personal Assistant

Joss Search

<div>
 
 
 THE CLIENT
 
 
 
 Our team is working with a leading investment firm seeking a
 
 Traveling Personal Assistant (PA)
 
 to join the Founder&rsquo;s personal family office. This is a highly dynamic role requiring extensive travel, physical stamina, discretion, and the ability to seamlessly support the Principal in both professional and personal settings. The PA will work closely with the Chief of Staff and Executive Assistant as part of a core support team.
 
 
 
 
 
 
 THE ROLE
 
 
 
 This position involves significant travel and hands-on support across multiple residences and destinations. The PA will act as the &ldquo;ground truth&rdquo; for real-time needs, ensuring smooth execution of plans and adapting quickly to changes.
 
 
 
 Key duties include:
 
 
 <ul>
 <li>
 
 Travel Support &amp; Logistics:
 
 </li>
 <li>
 Accompany Principal on extensive travel (approx. 400 flight hours annually, primarily private jet).
 </li>
 <li>
 Manage on-the-ground logistics across multiple both domestic and international locations.
 </li>
 <li>
 Coordinate itineraries, adjust bookings (flights, trains, ferries), and ensure seamless transitions.
 </li>
 <li>
 Handle luggage and physical movement tasks.
 </li>
 <li>
 
 Lifestyle &amp; Personal Support:
 
 </li>
 <li>
 Provide discreet assistance during social outings, ensuring comfort and safety.
 </li>
 <li>
 Run errands and fulfill unique requests (e.g., sourcing rare items, arranging trainers abroad).
 </li>
 <li>
 Support family and group trips, interacting respectfully with children (ages 8&ndash;13) without caregiving responsibilities.
 </li>
 <li>
 
 Coordination &amp; Administration:
 
 </li>
 <li>
 Maintain organization and urgency in handling requests and updates.
 </li>
 <li>
 Execute administrative tasks related to travel and personal arrangements with precision.
 </li>
 </ul>
 
 
 
 
 
 THE CANDIDATE
 
 
 
 The ideal candidate is calm, discreet, and highly adaptable, with strong organizational skills and proven experience in travel coordination.
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Active passport with no travel restrictions;
 
 valid driver&rsquo;s license
 
 (comfortable driving internationally).
 </li>
 <li>
 Familiarity with private jet travel.
 </li>
 <li>
 Comfortable with physical aspects of the role (lifting luggage, moving quickly through airports).
 </li>
 <li>
 Personality fit is key: , honest, direct, and discreet.
 </li>
 <li>
 Observant and reliable in social settings.
 </li>
 </ul>
 
 
 
 
 
 THE COMP/BENEFITS
 
 
 <ul>
 <li>
 Base salary: Target $150,000+
 </li>
 <li>
 Annual discretionary bonus (10&ndash;20%), including summer completion bonus.
 </li>
 <li>
 100% healthcare coverage; dental contribution; vision plan available.
 </li>
 <li>
 401(k) with 3% match.
 </li>
 <li>
 10 PTO days + 5 sick days (scheduled around travel commitments).
 </li>
 <li>
 Additional perks: spot bonuses, Principal-funded leisure weekends during downtime.
 </li>
 </ul>
 
 
 
 
 
 WORK ENVIRONMENT
 
 
 <ul>
 <li>
 Extensive travel: up to 2 months continuously in summer; frequent long weekends and holidays.
 </li>
 <li>
 Approximately 6 months per year based in New York (Tribeca office and Greenwich CT home).
 </li>
 <li>
 Collaboration with household staff and family office team.
 </li>
 <li>
 Flexibility for remote work during quieter periods.
 </li>
 </ul>
 
 
 
 
 
 Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together
 
 
</div>

TBG | The Bachrach Group

<div>
 
 PERSONAL ASSISTANT/EA
 
 
 
 
 
 NYC 4 days plus one day in Westchester
 
 
 
 
 
 Personal Assistant needed for a high net worth individual out their midtown office ! Manage everything as it relates to keeping life of employer running fluidly. Deal with charities, organize calendars, meetings, domestic and global travel and special events. Order flowers and gifts, deal with IT and staff issues. Handle filing, archiving, emails and bill paying. Coordinate home renovations, manage household schedules. Create spreadsheets and presentations.
 
 
 
 
 
 Must possess prior experience working out of the home of a highly recognizable individual and have a true love of the role. 5 days in the home !!
 
 
 This is not a remote role!
 
 
 Must have exceptional MS Office skills and be a strong communicator.
 
 
 
 
 
 Should you or anyone you know be interested and qualified, please send resume to:
 
 
 
 
 
 maggi@bachrachgroup.com
 
</div>

Executive Personal Assistant

Career Group

<div>
 
 A boutique Venture Capital firm is seeking an Executive Personal Assistant to support 2 wonderful senior principals with a mix of high-level executive support and personal assistance.
 
 
 
 
 
 This is a strong fit for someone who is polished, discreet, highly proactive, and comfortable operating in a fast-paced, high-demand environment with both professional and personal responsibilities.
 
 
 
 
 
 
 Location:
 
 New York City, near Union Square
 
 
 
 
 
 
 Schedule:
 
 5 days/week in office
 
 
 
 
 
 
 Additional flexibility:
 
 Some hybrid/remote work flexibility given when principals are traveling and during the summer
 
 
 
 
 
 
 Hours:
 
 Typically 8:30 AM to 5:30/6:00 PM, with an expectation of responsiveness outside standard hours as needed
 
 
 
 
 
 
 Compensation &amp; Benefits:
 
 $150,000 to $200,000 base salary + discretionary annual bonus
 
 ,
 
 paid healthcare benefits
 
 ,
 
 PTO,
 
 
 401(k)
 
 
 
 
 
 
 What the role involves:
 
 
 <ul>
 <li>
 Managing complex executive MS Outlook calendars across time zones
 </li>
 <li>
 Coordinating global travel, including flights, hotels, visas, ground transportation, and crafting detailed itineraries
 </li>
 <li>
 Serving as a gatekeeper and primary point of contact for high-level internal and external stakeholders
 </li>
 <li>
 Providing personal assistant support including appointments, bills, reservations, personal travel, and family-related logistics
 </li>
 <li>
 Handling polished written and verbal communications on behalf of principals and managing inboxes
 </li>
 <li>
 Managing shifting priorities and helping executives stay organized and prepared for all meetings and travel
 </li>
 <li>
 Overseeing office support as needed, including office supplies, meeting setup, lunch orders and catering for investment meetings
 </li>
 <li>
 Handling confidential documents and sensitive information with discretion
 </li>
 <li>
 Supporting interactions with investors, partners, and international contacts in a polished manner
 </li>
 </ul>
 
 
 
 
 
 Ideal background:
 
 
 <ul>
 <li>
 10+ years of executive assistant and personal assistant experience supporting senior executives
 </li>
 <li>
 Background within financial services, venture capital, family office, investment, or similarly fast-paced environment
 </li>
 <li>
 Tech-savvy and confident using Microsoft Office and AI tools
 </li>
 <li>
 Extremely polished, discreet, and service-oriented
 </li>
 <li>
 Calm under pressure, adaptable, and able to manage demanding personalities and shifting needs
 </li>
 <li>
 Strong global scheduling and calendar management experience
 </li>
 <li>
 Resourceful, organized, and thick-skinned with a flexible mindset
 </li>
 </ul>
 
 
 
 
 Please submit your resume to apply!
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

The Rare Company

WANTED: &quot;Neat Freak&quot;Are you the kind of person who can't stand a crooked picture on the wall? Do you make lists for your lists? Has anyone ever referred to you as a &ldquo;neat freak?&rdquo; Is your home always immaculate? Are you comfortable with uncomfortable conversations when things don&rsquo;t meet your standards?What's the Gig? I need a right-hand person to keep the chaos at bay &ndash; both in my head and on my desk.Your Mission:<ul><li>Be the go-to person for, well, everything.</li><li>Manage my crazy calendar and make sure I'm where I need to be.</li><li>Tackle projects head-on &mdash; wrangling contractors.</li><li>Keep my work and living spaces looking like they're straight out of a magazine.</li><li>Have tough talks &ndash; we need someone who doesn't shy away from setting high standards and holding people accountable .</li></ul>Are You the One?<ul><li>You've got a track record as a Personal Assistant (or something similar).</li><li>Organized is your middle name.</li><li>Strong communicator &ndash; both written and spoken.</li><li>You're cool under pressure and can juggle tasks like a circus pro.</li><li>Discretion is your superpower.</li><li>Conflict? You don&rsquo;t run from it; you handle it like a boss.</li></ul>Perks of the Job:<ul><li>Be part of an exciting, growing business.</li><li>Competitive salary with bonuses for exceptional performance.</li><li>A role where no two days are the same.</li></ul>How to Throw Your Hat in the Ring: Shoot your resume and a cover letter over to anthea@therare.co. Tell us why you're the perfect fit for this rollercoaster ride.We&rsquo;re an Equal Opportunity Show: We embrace diversity and are committed to creating an inclusive environment for our team.Job Type: ContractPay: $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>Briefly share any personal/admin/executive assistance experience</li><li>Can you share any experience you have in home/property management?</li></ul>Work Location: In person

Personal Assistant to Owner

Executive and Personal Assistant to Founder

PPV Group

About the RolePPV Group Incorporated is a creative and technology-forward company based in New York City. We're looking for a sharp, friendly, and highly organized Virtual Assistant to support both the business and the personal life of our founder. This is a part-time role starting at 10&ndash;15 hours per week with room to grow. Most work is remote, with occasional in-person opportunities in NYC.What You'll Do<ul><li>Manage and draft emails, texts, and correspondence on behalf of the founder</li><li>Handle scheduling, bookings, and calendar coordination (appointments, travel, reservations)</li><li>Make and receive calls, relay messages, and follow up on tasks</li><li>Research and complete a variety of small tasks and one-off projects</li><li>Help keep day-to-day life and business running smoothly</li><li>Occasional in-person errands or on-site support in NYC</li></ul>Who You Are<ul><li>A strong communicator &mdash; warm, professional, and clear in writing and conversation</li><li>Genuinely curious about creative industries and technology</li><li>Organized and detail-oriented &mdash; nothing falls through the cracks with you</li><li>Comfortable working independently and taking initiative</li><li>Discreet and trustworthy when handling personal or business information</li><li>Based in New York City (or close enough for occasional in-person work)</li></ul>Nice to Have<ul><li>Experience supporting executives, founders, or high-net-worth individuals</li><li>Familiarity with tools like Google Workspace, Notion, Slack, or similar</li><li>Background or strong interest in media, entertainment, or tech</li><li>Experience as a virtual assistant or in a coordinator/admin role</li></ul>Details<ul><li>Hours: 10&ndash;15 hrs/week to start</li><li>Compensation: $18/hour</li><li>Location: Primarilyx remote; NYC-based preferred for in-person availability</li><li>Schedule: Flexible, but availability during business hours (ET) is important</li></ul>How to ApplySend a short intro about yourself &mdash; who you are, what you've done, and why this role is a good fit. Bonus points if you tell us something creative or techy you're into right now. We're looking for someone we'll genuinely enjoy working with, so let your personality come through.Pay: $18.50 - $20.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in New York, NY 10017

Virtual Personal & Business Assistant

Explore 627+ Personal assistant in New York this March. Find roles across top companies and apply now to boost your career.

627 personal assistant jobs In New York

Personal Assistant

Personal Assistant

Executive Personal Assistant

Executive Personal Assistant

Personal Assistant to Owner

Executive and Personal Assistant to Founder

Virtual Personal & Business Assistant