administrative assistant

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administrative assistant (external agency staff) Jobs in New York

executive assistant to ceo Jobs in New York

executive assistant to ceo

executive personal assistant Jobs in New York

executive personal assistant

personal assistant

David Yurman

<div>
 
 About Us
 
 
 
 David Yurman is a celebrated American jewelry company founded in New York by David Yurman, a sculptor, and his wife, Sybil, a painter and ceramicist. When the artists began collaborating, their goal was simply to make beautiful objects to wear. Led today by their son Evan, David Yurman creates timeless, yet contemporary collections for women and men defined by inspiration, innovation, consummate craftsmanship and cable &ndash; the brand&rsquo;s artistic signature. David Yurman collections are available at retail stores throughout the United States, Canada, Hong Kong and France and at locations worldwide, through their exclusive authorized fine jewelry and timepiece network of retailers.
 
 
 
 Our Values
 
 
 
 At David Yurman, creativity, innovation and impeccable craftsmanship are at the core of everything we do. Fueled by the energy of our hometown, New York City, artistic passion informs each and every jewelry design. The Yurman family&rsquo;s guiding vision continually defines and redefines what it means to be the preeminent American luxury jewelry brand. We are committed to responsible business and social practices and to the protection and advancement of human rights. We believe in partnering with others who share these values and understand their importance.
 
 
 
 Job Description
 
 
 
 
 Personal Assistant
 
 
 
 
 SUMMARY:
 
 The Personal Assistant will provide comprehensive administrative and personal support, ensuring seamless day-to-day operations for the principal. This role requires a high level of discretion, flexibility, and the ability to manage multiple priorities in a fast-paced environment. The position includes approximately 50% travel with evenings and weekend schedule.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage and maintain complex calendars, including scheduling meetings, appointments, and personal commitments
 </li>
 <li>
 Coordinate all aspects of travel, including flights, accommodations, ground transportation, and detailed itineraries
 </li>
 <li>
 Serve as a primary point of contact, handling correspondence, calls, and requests with professionalism and confidentiality
 </li>
 <li>
 Anticipate needs and proactively resolve issues to ensure efficiency and continuity
 </li>
 <li>
 Assist with personal errands, household coordination
 </li>
 <li>
 Support project management tasks, including tracking deadlines and follow-ups
 </li>
 <li>
 Liaise with internal teams, external partners, and family members when appropriate
 </li>
 <li>
 Handle sensitive information with the utmost discretion and confidentiality
 </li>
 <li>
 Provide on-the-ground support during travel, ensuring schedules and logistics run smoothly
 
 
 </li>
 </ul>
 
 Qualifications &amp; Requirements:
 
 
 
 <ul>
 <li>
 Willingness and ability to travel up to 50% of the time, often on short notice
 </li>
 <li>
 Flexibility to work outside of standard business hours, including evenings and weekends, as needed
 </li>
 <li>
 Exceptional organizational and time-management skills
 </li>
 <li>
 Strong communication skills, both written and verbal
 </li>
 <li>
 High level of professionalism, discretion, and reliability
 </li>
 <li>
 Ability to multitask and adapt in a dynamic environment
 </li>
 <li>
 Proficiency in Microsoft Office
 </li>
 <li>
 Valid passport and ability to travel domestically and internationally
 
 
 </li>
 </ul>
 
 Estimate Salary Range
 
 : $140-$150k
 
 
 Base pay is one component of David Yurman&rsquo;s total compensation package, which may also include the following for eligible employees: access to healthcare benefits, 401(k) plan, bonus, employee discounts, Summer Fridays (corporate roles), generous paid time off, sick time, and more.
 
 
 
 Diversity, Equity &amp; Inclusion at David Yurman
 
 
 
 As a company founded by artists, David Yurman champions self-expression in everything we do. We are committed to fostering a culture of openness and creative collaboration within our entire community, and we cherish the diversity of our employees&rsquo; backgrounds and perspectives. We will always advocate for equity and inclusion for all.
 
 
 David Yurman is an Equal Employment Opportunity employer and provides equal opportunities to all employees and applicants without regard to an individual&rsquo;s age, race, creed, color, religion, national origin, sex (including pregnancy, sexual orientation, gender).
</div>

Personal Assistant

Executive Personal Assistant

Gainor Staffing

<div>
 
 A high-profile executive in the financial services &amp; public relations industry is seeking an experienced
 
 Executive Personal Assistant
 
 . This position is fully on site at the executive&rsquo;s home office on the Upper East Side of Manhattan.
 
 
 
 
 
 
 Who You Are
 
 
 <ul>
 <li>
 You have 5+ years of experience providing executive-level administrative support in fast-paced environments
 </li>
 <li>
 Highly organized with exceptional attention to detail and accuracy
 </li>
 <li>
 Confident managing complex schedules and logistics
 </li>
 <li>
 Tech-savvy with strong Microsoft Office skills and ability to set up and troubleshoot Apple devices
 </li>
 <li>
 Professional, discreet, and trusted to handle sensitive information
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Coordinate calendars and arrange meetings, appointments, and travel
 </li>
 <li>
 Ensure smooth day-to-day operations by managing household and professional logistics
 </li>
 <li>
 Provide technical support, particularly for Apple products
 </li>
 <li>
 Keep systems organized for easy access and clarity
 </li>
 <li>
 Monitor and manage incoming items and services, ensuring timely follow-up and accurate records
 </li>
 <li>
 Draft polished emails and business communications
 </li>
 <li>
 Research options for projects or purchases and present clear recommendations
 </li>
 <li>
 Capture notes and action items quickly and accurately, both digitally and by hand
 </li>
 <li>
 Provide consistent updates throughout the day to maintain alignment and accountability
 </li>
 </ul>
 
 
 
 
 
 What Success Looks Like
 
 
 <ul>
 <li>
 Scheduling is seamless and personal logistics are handled with care and confidentiality
 </li>
 <li>
 Systems are organized, making information easy to locate and tasks simple to track
 </li>
 <li>
 Needs are anticipated and issues are resolved before they escalate
 </li>
 </ul>
 
 
 
 
 
 Salary Range:
 
 $120,000 - 130,000 annually, based on experience
 
 
 
 
 
 
 Schedule:
 
 10:30 AM &ndash; 8 PM
 
 
 
 
 
 
 Location:
 
 New York, NY (Upper East Side) &ndash; On site
 
 
 
 
 
 
 
 
 To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent.
 
 
 
 
 
 Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
 
</div>

Solomon Page

<div>
 A highly successful Tech Founder and Investor is seeking an exceptional Personal Assistant to serve as the operational backbone of a fast-paced, high-touch personal life. This is a rare opportunity for a sharp, polished, and deeply resourceful individual who thrives in a high-trust environment and takes genuine pride in delivering excellence across every detail. The principal is an active entrepreneur and requiring a candidate who is equally at ease in a world-class urban environment as they are in a refined, outdoor lifestyle setting. This is a hands-on, high-ownership role that demands not only operational precision but a strong sense of personal judgment, taste, and discretion.
 
 
 <ul>
 <li>
 100-125K with bonus
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Full oversight and management of two private residences
 </li>
 <li>
 Complete ownership of a complex personal and social calendar
 </li>
 <li>
 Daily lifestyle management and anticipatory support across all aspects of the principal&rsquo;s personal operations
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 1plus years in a PA/EA role, types of principals supported
 </li>
 <li>
 Technology, household management, calendar/logistics
 </li>
 <li>
 Discretion, judgment, temperament
 </li>
 <li>
 Degree preferred
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Personal Assistant to Founder

Mission Staffing

<div>
 
 
 Overview
 
 
 
 A leading investment firm is seeking a highly experienced Executive / Personal Assistant to support its CEO in a true right-hand capacity. This is a critical, high-trust role that blends executive support with personal coordination, requiring sound judgment, discretion, and the ability to operate at pace in a demanding environment.
 
 
 The position is based in New York City and requires five days per week in-office presence.
 
 
 
 
 
 
 The Role
 
 
 
 Working in a one-on-one partnership with the CEO, this individual will serve as a central point of coordination across both business and personal matters. The role requires constant prioritization, proactive problem-solving, and the ability to anticipate needs before they arise.
 
 
 You will act as a gatekeeper and liaison to senior leadership and external stakeholders, ensuring seamless communication and execution across a wide range of responsibilities. This is a highly visible position that plays a key role in enabling the CEO to operate efficiently and effectively.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage a complex, ever-evolving calendar, ensuring alignment with business priorities and personal commitments
 </li>
 <li>
 Coordinate detailed domestic and international travel, including itineraries, logistics, and real-time adjustments
 </li>
 <li>
 Serve as a primary liaison between the CEO and internal/external stakeholders, including senior leadership
 </li>
 <li>
 Act as a strategic gatekeeper to the CEO&rsquo;s time, balancing competing demands with sound judgment
 </li>
 <li>
 Partner closely with the CEO&rsquo;s spouse on scheduling, events, and household-related matters
 </li>
 <li>
 Oversee and coordinate with household staff, vendors, and service providers to ensure smooth day-to-day operations
 </li>
 <li>
 Manage personal appointments, reservations, and special requests with discretion and efficiency
 </li>
 <li>
 Handle highly sensitive and confidential information across both business and personal matters
 </li>
 <li>
 Draft and manage correspondence, presentations, and briefing materials
 </li>
 <li>
 Track and drive follow-ups on key business and personal initiatives
 </li>
 <li>
 Anticipate needs, troubleshoot issues, and proactively implement solutions across all areas of responsibility
 </li>
 </ul>
 
 
 
 
 
 Profile
 
 
 <ul>
 <li>
 10+ years of experience supporting senior executives, with significant exposure to both executive and personal support
 </li>
 <li>
 Experience working with high-net-worth individuals or principals with complex personal infrastructures
 </li>
 <li>
 Proven ability to manage high-volume, high-pressure workflows with precision and composure
 </li>
 <li>
 Exceptional organizational skills and meticulous attention to detail
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High level of emotional intelligence, discretion, and professional maturity
 </li>
 <li>
 Resourceful, proactive, and comfortable operating independently in a fluid environment
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite and related tools
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Additional Details
 
 
 <ul>
 <li>
 
 Location:
 
 New York City (5 days in-office)
 </li>
 <li>
 
 Compensation:
 
 $150,000 &ndash; $300,000 , plus competitive benefits
 </li>
 </ul>
 
 
</div>

Executive Personal Assistant to Chief Executive Officer

<div>
 A rare opportunity to operate at the highest level to support the Managing Partner of one of the most respected private equity firms, from offices that set a new standard for what a workplace can be
 
 .
 
 You'll be the right hand to a highly accomplished and fast-moving Managing Partner. This is not a traditional administrative role &mdash; it demands genuine judgment, relentless discretion, and a talent for making complex things look effortless. You'll manage everything from a demanding global travel schedule and board-level calendar to personal errands and family logistics, all while maintaining the highest professional standards.
 
 
 <ul>
 <li>
 140-160k with generous bonus
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Own a complex, ever-shifting calendar across multiple time zones
 </li>
 <li>
 Coordinate international travel &mdash; private &amp; commercial
 </li>
 <li>
 Manage correspondence, briefings, and investor communications
 </li>
 <li>
 Liaise with portfolio company executives and board members
 </li>
 <li>
 Handle personal logistics: reservations, household vendors, events
 </li>
 <li>
 Prepare meeting materials, decks, and agendas
 </li>
 <li>
 Anticipate needs before they become problems
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 5+ years supporting a senior executive, ideally in finance
 </li>
 <li>
 Flawless written and verbal communication
 </li>
 <li>
 Comfort managing blurred professional/personal lines
 </li>
 <li>
 Poise under pressure and total commitment to discretion
 </li>
 <li>
 Exceptional organizational instincts and follow-through
 </li>
 <li>
 Proficiency with Microsoft 365 and modern scheduling tools
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive/Personal Assistant to Co Partner

JW Michaels & Co.

<div>
 
 
 Executive Assistant to CEO (Hybrid)
 
 
 
 
 Location:
 
 New York, NY
 
 
 
 Schedule:
 
 Hybrid &ndash; 3 days in office + flexibility required
 
 
 
 Compensation:
 
 $130K &ndash; $180K + bonus (DOE)
 
 
 
 
 
 
 Overview
 
 
 
 A dynamic and fast-paced financial services firm is seeking a
 
 highly polished Executive Assistant
 
 to support the CEO. This role will blend
 
 traditional executive support with personal assistant responsibilities
 
 , requiring a proactive, detail-oriented professional who thrives in a high-touch, high-visibility environment.
 
 
 
 
 
 The CEO maintains a
 
 demanding professional schedule alongside an active social and personal calendar
 
 , and this individual will play a critical role in ensuring seamless coordination across both. The ideal candidate is resourceful, discreet, and able to anticipate needs before they arise.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage a complex and ever-changing
 
 calendar
 
 , including internal meetings, client engagements, and board interactions
 </li>
 <li>
 Coordinate
 
 domestic and international travel
 
 , including detailed itineraries
 </li>
 <li>
 Prepare meeting materials, agendas, and assist with follow-ups
 </li>
 <li>
 Act as a liaison between the CEO and
 
 internal teams, clients, and external stakeholders
 
 </li>
 <li>
 Handle confidential communications with professionalism and discretion
 </li>
 </ul>
 
 
 Personal / Lifestyle Support
 
 
 <ul>
 <li>
 Manage personal calendar, including
 
 social engagements, dinners, events, and travel
 
 </li>
 <li>
 Secure reservations at top restaurants, coordinate event attendance, and manage invitations
 </li>
 <li>
 Oversee personal errands, gifting, and ad hoc requests
 </li>
 <li>
 Assist with planning personal travel and weekend logistics
 </li>
 <li>
 Coordinate with household staff, vendors, or other assistants as needed
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5+ years of experience supporting a
 
 C-level executive
 
 , ideally within finance, private equity, or investment environments
 </li>
 <li>
 Experience managing both
 
 professional and personal responsibilities
 
 for an executive
 </li>
 <li>
 Strong understanding of
 
 NYC lifestyle, dining, and social landscape
 
 </li>
 <li>
 Exceptional organizational skills and attention to detail
 </li>
 <li>
 Ability to operate with a high level of
 
 discretion and confidentiality
 
 </li>
 <li>
 Strong communication skills and executive presence
 </li>
 <li>
 Highly responsive, flexible, and able to manage competing priorities
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 A
 
 true gatekeeper and partner
 
 to the CEO
 </li>
 <li>
 Someone who is
 
 proactive, not reactive
 
 </li>
 <li>
 Comfortable operating in a
 
 fast-paced, high-expectation environment
 
 </li>
 <li>
 Polished, professional, and able to interact with high-profile individuals
 </li>
 </ul>
 
 
 
 
 
 Benefits
 
 
 <ul>
 <li>
 Competitive compensation + bonus
 </li>
 <li>
 Health, dental, and vision benefits
 </li>
 <li>
 Hybrid flexibility (3 days in office)
 </li>
 <li>
 Opportunity to work closely with a high-profile CEO
 </li>
 </ul>
 
 
</div>

Personal/Executive Assistant to CEO/Founder

Explore 313+ Personal assistant in New York this May. Find roles across top companies and apply now to boost your career.

313 personal assistant jobs In New York

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Personal Assistant to Founder

Executive Personal Assistant to Chief Executive Officer

Executive/Personal Assistant to Co Partner

Personal/Executive Assistant to CEO/Founder