administrative assistant

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administrative assistant (external agency staff) Jobs in New York

executive administrative assistant Jobs in New York

executive administrative assistant

personal assistant

TBG | The Bachrach Group

<div>
 
 PERSONAL ASSISTANT/EA
 
 
 
 
 
 NYC 4 days plus one day in Westchester
 
 
 
 
 
 Personal Assistant needed for a high net worth individual out their midtown office ! Manage everything as it relates to keeping life of employer running fluidly. Deal with charities, organize calendars, meetings, domestic and global travel and special events. Order flowers and gifts, deal with IT and staff issues. Handle filing, archiving, emails and bill paying. Coordinate home renovations, manage household schedules. Create spreadsheets and presentations.
 
 
 
 
 
 Must possess prior experience working out of the home of a highly recognizable individual and have a true love of the role. 5 days in the home !!
 
 
 This is not a remote role!
 
 
 Must have exceptional MS Office skills and be a strong communicator.
 
 
 
 
 
 Should you or anyone you know be interested and qualified, please send resume to:
 
 
 
 
 
 maggi@bachrachgroup.com
 
</div>

Executive Personal Assistant

Ambulatory Surgical Center Of Englewood

```Job Overview: We are seeking a friendly and organized Assistant to join our team. The ideal candidate will have excellent communication skills and a professional demeanor. As the first point of contact for our company, the assistant plays a crucial role in providing exceptional customer service and creating a positive impression for our clients. Duties: - Greet and welcome visitors in a warm and friendly manner - Answer phone calls and direct them to the appropriate staff members - Schedule appointments and maintain calendars - Assist with various administrative tasks, such as filing, data entry, and photocopying - Coordinate incoming and outgoing mail and packages - Provide general information to visitors and clients - Handle inquiries and resolve complaints in a professional manner Skills: - Proficiency in operating phone systems and handling multiple lines -This role requires you to travel every day to different locations all over the 5 boroughs of New York and one or two days a week to our Englewood Location. The locations vary every day, every month. It varies from BRONX, MOUNT VERNON, BROOKLYN, QUEENS, LONG ISLAND, and STATEN ISLAND.-This role consists of you helping the PA at the consultations for the patients. Help translate, coordinate surgery date, and medical clearance appointments.Experience as a personal assistant or clerk is a plus-Medical assistant a plus-Strong project coordination skills with the ability to multitask effectively- Excellent proofreading skills for reviewing documents and correspondenceDemonstrated phone etiquette with the ability to handle calls professionally - Knowledge of medical office procedures is a plus - Proficiency in using Google Suite or similar software for scheduling and document management - Ability to quickly learn computerized systems used for appointment scheduling and client management. If you are a detail-oriented individual with exceptional organizational skills, we would love to hear from you. This is an exciting opportunity to join a dynamic team in a fast-paced environment. Apply now!Job Type: Full-timePay: $20.00 per hourApplication Question(s):<ul><li>Are you able to travel every day to different locations?</li></ul>Experience:<ul><li>Medical receptionist: 1 year (Required)</li></ul>Language:<ul><li>Spanish/ English (Required)</li></ul>Ability to Commute:<ul><li>New York, NY (Preferred)</li></ul>Work Location: In person

Manager's Assistant

Ripco Real Estate

Job Overview We are seeking a highly organized and proactive Executive Assistant to support a key executive. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional administrative skills, attention to detail, and a positive, energetic attitude. As an integral part of our team, you will manage complex schedules, coordinate projects, and handle a variety of administrative tasks that keep our executive functioning at peak performance.Key Responsibilities Email Management (High Priority)<ul><li>Manage and organize a high-volume inbox, including drafting responses, flagging urgent items, and ensuring timely follow-up</li><li>Respond on behalf of the Owner when appropriate, maintaining tone and accuracy</li><li>Categorize, prioritize, and track key deal-related communications</li></ul>Calendar Management (High Priority)<ul><li>Maintain and coordinate a complex and constantly evolving calendar</li><li>Coordinate internal and external meetings, including preparing agendas</li><li>Proactively manage scheduling conflicts and ensure optimal time allocation</li><li>Prepare daily and weekly schedules with relevant context and material</li></ul>Administrative &amp; Operational Tasks<ul><li>Provide comprehensive administrative support such as drafting correspondence, proofreading documents</li><li>Manage office supplies inventory and oversee general office management duties to ensure a productive work environment</li><li>Provide personal assistant support as needed, while maintaining discretion</li></ul>Qualifications<ul><li>3&ndash;7+ years of experience as an Executive Assistant, preferably in real estate, finance, or a fast-paced professional services environment</li><li>Exceptional organizational skills and attention to detail</li><li>Strong written and verbal communication skills</li><li>Proven ability to manage high-volume email and complex scheduling</li><li>Ability to prioritize effectively and handle multiple tasks simultaneously</li><li>High level of discretion and confidentiality</li></ul>Technical Skills<ul><li>Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)</li><li>Experience with CRM systems (e.g., Monday) is a plus</li></ul>Key Traits for Success<ul><li>Proactive and anticipatory mindset</li><li>Strong sense of urgency and responsiveness</li><li>Calm under pressure in a fast-paced deal environment</li><li>Highly professional with excellent judgment</li><li>Resourceful problem solver</li></ul>Join us in this exciting role where your organizational talents will empower our leadership team to achieve their goals! We value energetic professionals who are eager to contribute their skills in a vibrant workplace dedicated to excellence.Pay: $95,000.00 - $125,000.00 per yearBenefits:<ul><li>401(k)</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant to Executive

Solomon Page

<div>
 A prestigious Billion-Dollar Global Investment Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support the CEO. The person in the role currently has been there a long time and is returning to non-profit. Candidate must have a minimum of 7-10+ years of applicable C-level executive administrative support experience (open to industry!) and a Bachelor&rsquo;s degree is required. Must also have experience with private aviation. Ideal candidates should be extremely polished and professional, smart, proactive, responsive, discreet/confidential, a self-starter, and possess a high IQ/EQ and excellent interpersonal and communication skills (both verbal and written). This is a great role for a traditional C-level EA or a star &ldquo;up and comer&rdquo; with applicable experience!
 
 
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 Salary depends on experience (150-250k all-in comp package &ndash; base plus bonus). Great benefits, nice offices, etc.
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 Hours are 8:30am-5:30pm, with flexibility/availability to work remotely after hours. Occasional weekend work may be required. Hybrid work schedule (Monday-Thursday in office, Fridays remote &ndash; but must be flexible to come in if needed on occasion.)
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 FYI &ndash; This is a scent-free company (no scented perfumes or lotions).
 
 
 
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 Responsibilities:
 
 
 
 
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 Provide high-level executive administrative support to the CEO.
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 Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain a busy and ever-changing calendar.
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 Coordinate speaking engagements at conferences and events, including working with marketing and investment team to ensure CEO has proper materials and is adequately prepared.
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 Ensure the CEO stays on schedule, including dialing him into conference calls and reminding him of meetings.
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 Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, visas/passports, etc.
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 Prepare, process, and submit expense reports using Concur.
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 Draft, type, and edit emails and correspondence on behalf of executive.
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 Field and vet telephone calls; greet clients and guests as needed; order catering for meetings when required.
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 Work closely with the CEO&rsquo;s Chief of Staff, personal assistant, family office and drivers.
 
 
 
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 Required Qualifications:
 
 
 
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 Minimum 7-10+ years of applicable C-level executive administrative support experience (open to industry!).
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 Bachelor&rsquo;s degree required.
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 Experience with private aviation/travel coordination required.
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 High IQ/EQ.
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 Extremely polished and professional.
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 Smart, proactive, eager.
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 Flexible, responsive.
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 Excellent interpersonal and communication skills (both verbal and written).
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 Must be a self-starter and able to prioritize and multitask.
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 Must be calm under pressure and able to work in a fast-paced environment.
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 Confident and able to be assertive when needed.
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 Must be able to recognize confidential information and maintain confidentiality.
 
 
 
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 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Assistant to CEO

The Montessori School of New York International

Job Overview We are seeking a dedicated and enthusiastic Office Assistant /Assistant Teacher to join our educational team five mornings a week. Must be warm, kind, caring, nurturing, and energetic as well as have good classroom management skills. Responsibilities include helping interview prospective families, and assisting with classroom art projects, singing, and reading stories, as well as helping to maintain the classroom as per guidelines. Willing to lovingly help feed and change the children, as well as help them nap. Ability to share a talent/hobby would be wonderful (Dance, yoga, drawing, art, French,macrame etc....) Background check required. Montessori experience ?Any talents to teach? (Yoga, chess, Light gymnastics, dance, juggling, piano, cooking, sewing, etc. ?)Responsibilities<ul><li>Assist the lead teacher in preparing instructional materials and classroom activities.</li><li>Support students in their learning by providing individualized attention and encouragement.</li><li>Help maintain an organized and clean classroom environment conducive to learning.</li><li>Manage classroom behavior by implementing established rules and procedures.</li><li>Communicate effectively with students, parents, and staff regarding student progress and needs.</li><li>Participate in staff meetings, training sessions, and professional development opportunities.</li><li>Perform clerical duties such as maintaining student records, managing schedules, and coordinating activities.</li></ul>Qualifications<ul><li>Previous experience in an educational setting is preferred but not required.</li><li>Strong organizational skills to manage classroom tasks efficiently.</li><li>Proficiency in office management tasks including clerical duties and calendar management.</li><li>Ability to work collaboratively as part of a team while also demonstrating initiative as a personal assistant when needed.</li><li>A passion for education and a commitment to fostering a positive learning environment for all students.</li></ul>Job Type: Part-timePay: From $20.00 per hourWork Location: In person

Office Assistant/ Assistant Teacher

Executive Assistant

Dreamwear Inc.

<div><div><div>Dreamwear is a leading wholesale intimate apparel and sleepwear company working with brands such as Juicy Couture, Danskin, Nautica, Laura Ashley, and Nicole Miller (visit dreamwear.com/our-brands to see more). The thriving partnerships we have established worldwide help us ensure the efficient production and expedited delivery of our product, and the impeccable quality and competitive pricing of our merchandise make us a top choice and reliable partner for leading retailers across the globe.
Our Design team is responsible for establishing the trends, color, and style direction for our seasonal and customer-driven lines. They create apparel designs to be shared with internal teams during trend presentations, and external teams at buyer meetings. Once orders are placed, the Design team manages and oversees the sample development and production process in conjunction with cross-functional partners.
Our ideal candidate for a Design Assistant to help this sleepwear brand will be passionate about fashion, have a keen eye for trends, and have a strong ability to multi-task. If you are interested, please submit a resume with your portfolio link. (If you do not have a portfolio link, please attached PDF or JPG samples that show off your flats and/or personal style.) Be sure that you are able to execute on these job responsibilities:<ul><li>
Research the market for seasonal trends, colors, prints and silhouettes to support the senior team.</li><li>
Responsible for sending out tech packs and sample requests, along with production artwork and color standards.</li><li>
Execute organized and accurate technical development packages that include construction details, sketches, fabrications, trims, print, and color details.</li><li>
Correspond with overseas factories regarding production.</li><li>
Assist designers with the trim and fabric library, color pallets, and flat sketching.</li><li>
Work with the senior team to make sure artwork is sized correctly and for choosing colors.</li><li>
Execute production packages including color and trim specifications and prepare production ready print and graphic artwork.</li><li>
Track and follow up on development and fabric sourcing.</li></ul>
Job Requirements &amp; Qualifications<ul><li>
Fashion degree required.</li><li>
Internship experience strongly preferred.</li><li>
Proficiency in Illustrator, Photoshop, &amp; Microsoft Excel.</li><li>
Positive attitude and team player.</li><li>
Excellent communication and follow-up skills, ability to manage multiple tasks, strong organizational skills, and attention to detail.</li><li>
Candidate must be passionate about fashion and thrive in a fast-paced environment.</li></ul>
Please include examples of your work with your resume. If you do not have a portfolio link, please attached PDF or JPG samples that show off your flats and/or personal style.<ul><li>This job description is not intended to be exhaustive. They can be changed orally or in writing at any time at management's discretion.</li></ul></div></div></div>

Assistant Designer (Juicy Couture Sleepwear)

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