executive assistant

administrative assistant Jobs in New York

administrative assistant

dental assistant

editorial assistant

executive assistant office manager Jobs in New York

executive assistant office manager

personal assistant

Green Key Resources

<div>
 
 An investment firm in Manhattan is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a 50/50 split of executive and personal assistant responsibilities.
 
 
 
 
 
 
 Schedule:
 
 Fully Onsite
 
 
 
 Salary:
 
 $150-175K plus bonus
 
 
 
 Hours:
 
 8:30-5:30
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Provide executive and personal support to the executive, ensuring smooth operations and effective management of professional and personal priorities.
 </li>
 <li>
 Act as a trusted partner, managing competing priorities with discretion, precision, and sound judgment.
 </li>
 <li>
 Oversee office operations, vendor relationships, and building management to maintain a professional environment.
 </li>
 <li>
 Coordinate complex calendars, meetings, and travel logistics for the CEO and senior leadership team.
 </li>
 <li>
 Support research initiatives, conference registrations, and corporate access usage for the research team.
 </li>
 <li>
 Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
 </li>
 <li>
 Assist with onboarding new hires, coordinating equipment, access, and logistics.
 </li>
 <li>
 Assist in creating, editing, and maintaining PowerPoint presentations with exceptional accuracy.
 </li>
 <li>
 Manage office operations, vendor relationships, and building management to ensure seamless functionality.
 </li>
 <li>
 Handle personal administrative tasks for the CEO with confidentiality and professionalism.
 </li>
 <li>
 Identify and implement efficient processes related to office operations and administrative support.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required, preferably in a related field.
 </li>
 <li>
 6+ years of experience as an Executive/Personal Assistant in finance or a fast-paced professional environment.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, with advanced skills being an advantage.
 </li>
 <li>
 Highly tech-savvy, capable of leveraging technology to improve efficiency.
 </li>
 <li>
 Exceptional organizational, time management, and multitasking abilities.
 </li>
 <li>
 Ability to anticipate needs, plan ahead, and provide solutions proactively.
 </li>
 <li>
 Strong communication skills, both verbal and written, with attention to detail.
 </li>
 <li>
 Experience handling sensitive and confidential information with discretion.
 </li>
 </ul>
</div>

Executive Personal Assistant

Confidential Company

<div>
 
 
 Personal Assistant to Senior Executive
 
 
 
 Midtown Manhattan I Onsite | 5 Days per Week
 
 
 A prominent real estate firm is conducting a search for a highly organized, proactive, and discreet Personal Assistant to support a dynamic senior Executive.
 
 
 
 Compensation
 
 
 
 $90,000&ndash;$110,000 base salary (DOE) + discretionary bonus
 
 
 
 Schedule
 
 
 
 Standard hours are 9:00 AM&ndash;5:00 PM, with flexibility required for early morning meetings, evening events, and occasional after-hours or weekend support, particularly during travel.
 
 
 
 
 
 
 Position Overview
 
 
 
 This role requires a polished, experienced administrative professional with a &ldquo;no task is too big or too small&rdquo; mindset and the ability to operate with a 24/7 mentality when needed. The ideal candidate is a true gatekeeper who thrives in a fast-paced environment, anticipates needs before they arise, and maintains the highest level of discretion and professionalism.
 
 
 A strong knowledge of New York City is essential. The Executive values someone who is NYC-savvy&mdash;comfortable recommending top restaurants, sourcing premier florists, securing reservations, and navigating the city seamlessly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage complex personal and professional calendars, appointments, and meetings
 </li>
 <li>
 Serve as a gatekeeper, prioritizing and managing competing demands
 </li>
 <li>
 Coordinate personal errands and special requests
 </li>
 <li>
 Purchase and distribute thoughtful gifts for personal and professional networks
 </li>
 <li>
 Create detailed domestic and international travel itineraries for family vacations
 </li>
 <li>
 Coordinate logistics for extended family travel
 </li>
 <li>
 Schedule and organize college tours
 </li>
 <li>
 Assist in planning milestone celebrations (e.g., Sweet 16s and other special occasions)
 </li>
 <li>
 Provide administrative and strategic support for charitable initiatives
 </li>
 <li>
 Assist with fundraising efforts and event coordination
 </li>
 <li>
 Track donor communications and maintain organized records
 </li>
 <li>
 Assist in planning and executing personal and professional events
 </li>
 <li>
 Coordinate vendors, venues, guest lists, and event logistics
 </li>
 <li>
 Design invitations and event materials (experience with Canva or similar design tools is a plus)
 </li>
 <li>
 Contribute a creative perspective to event experiences and presentation
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required
 </li>
 <li>
 Proven experience supporting senior executives or high-level principals
 </li>
 <li>
 Exceptional organizational and time management skills
 </li>
 <li>
 Strong discretion and demonstrated ability to handle confidential information
 </li>
 <li>
 High emotional intelligence and sound judgment
 </li>
 <li>
 Ability to anticipate needs and problem-solve independently
 </li>
 <li>
 Flexible, service-oriented mindset
 </li>
 <li>
 Experience in event planning and/or graphic design preferred
 </li>
 <li>
 Proficiency in Microsoft Office; familiarity with Canva or similar tools is a plus
 </li>
 </ul>
 
 
 
 
 
 Ideal Candidate Profile
 
 
 <ul>
 <li>
 Detail-oriented and highly resourceful
 </li>
 <li>
 Calm under pressure and adaptable to shifting priorities
 </li>
 <li>
 Professional, polished, and personable
 </li>
 <li>
 Committed to excellence and high standards
 </li>
 <li>
 Thrives in a fast-paced, high-expectation environment
 </li>
 </ul>
 
 
</div>

Personal Assistant to Senior Executive

Career Group

<div>
 
 Household Manager/Personal Assistant to Family and CEO
 
 
 
 
 
 A high-net-worth family and CEO/Founder of a Tech Company is hiring for an eager, organized and proactive Household Manager/Personal Assistant.
 
 
 
 
 
 
 Salary
 
 range commensurate with experience $110-150k base range + $500 monthly stipend towards health benefits, PTO, and discretionary bonus
 
 
 
 
 
 
 Location:
 
 Tribeca, NYC
 
 -
 
 hybrid role working remotely, running errands around NYC or with the principal onsite as needed &ndash; flexibility is key.
 
 
 
 
 
 
 Hours:
 
 no set hours, but 24/7 mentality is needed.
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 2+ years of PA/House Management experience &ndash; must have experience working around and with children and enjoy this!
 </li>
 <li>
 NYC savvy
 </li>
 <li>
 You are a GSuite and organizational ninja when it comes to extremely detailed and complex scheduling.
 </li>
 <li>
 Utilize GSuite to create and organize systems, lists, basic accounting, budgeting, birthday planning, gift tracking, order tracking, task tracking, etc.
 </li>
 <li>
 You care about tech and data security.
 </li>
 <li>
 You are a Zoom, Google Meet, conference set-up guru.
 </li>
 <li>
 Strong communication skills
 </li>
 <li>
 Experience using Asana or another project management software or tools to create timelines or plan much bigger projects
 </li>
 <li>
 You can keep up with very high functioning, fast workers.
 </li>
 <li>
 You probably buy your Christmas presents in August.
 </li>
 <li>
 Friends ask you to organize their closets or their finances.
 </li>
 </ul>
 
 
 
 
 Please submit your resume to apply!
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Personal Assistant to Chief Executive Officer

Mission Staffing

<div>
 
 
 Senior Personal Assistant to the CEO
 
 
 
 
 Private Equity Firm
 
 
 
 Overview
 
 
 We are seeking an exceptional
 
 Senior Personal Assistant
 
 to work in close partnership with an Executive Assistant in supporting the CEO of a fast-paced, high-performing Private Equity firm. This role is designed for a seasoned professional who thrives in an always-on environment, anticipates needs before they arise, and operates with absolute discretion and precision.
 
 
 The ideal candidate brings
 
 10+ years of experience
 
 supporting senior executives in demanding, high-stakes environments and views their role as a long-term career, not a stepping stone.
 
 
 Responsibilities
 
 
 
 Executive &amp; Personal Support
 
 
 <ul>
 <li>
 Provide comprehensive personal and professional support to the CEO, in coordination with the Executive Assistant
 </li>
 <li>
 Manage complex personal scheduling, logistics, and priorities alongside business commitments
 </li>
 <li>
 Act as a trusted gatekeeper, handling sensitive and confidential matters with impeccable judgment
 </li>
 <li>
 Maintain seamless day-to-day operations for the CEO across work and personal life
 </li>
 </ul>
 
 
 Travel &amp; Logistics
 
 
 <ul>
 <li>
 Coordinate complex domestic and international travel (commercial and private), including last-minute changes
 </li>
 <li>
 Oversee all travel details: visas, itineraries, ground transportation, accommodations, and security considerations
 </li>
 <li>
 Be available during travel to resolve issues in real time
 </li>
 </ul>
 
 
 Household &amp; Lifestyle Management
 
 
 <ul>
 <li>
 Manage personal vendors and services (household staff, property management, advisors, etc.)
 </li>
 <li>
 Handle personal projects, events, and special initiatives as needed
 </li>
 <li>
 Ensure all personal obligations are executed flawlessly and on time
 </li>
 </ul>
 
 
 Communication &amp; Coordination
 
 
 <ul>
 <li>
 Serve as a primary point of contact between the CEO, family members, internal teams, and external stakeholders
 </li>
 <li>
 Draft and manage personal correspondence when needed
 </li>
 <li>
 Partner closely with the Executive Assistant to ensure unified, proactive support
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 
 10+ years
 
 of experience as a Personal Assistant, Executive Assistant, or similar role supporting C-suite executives or principals
 </li>
 <li>
 Experience in Private Equity, Finance, Investment Management, or similarly demanding environments strongly preferred
 </li>
 <li>
 Demonstrated ability to operate with a
 
 24/7 mentality
 
 and respond calmly under pressure
 </li>
 <li>
 Exceptional organizational, problem-solving, and prioritization skills
 </li>
 <li>
 Absolute discretion, integrity, and emotional intelligence
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Tech-savvy and highly detail-oriented
 </li>
 </ul>
 
 Compensation &amp; Benefits
 
 <ul>
 <li>
 
 Base Salary:
 
 $150,000 &ndash; $200,000, commensurate with experience
 </li>
 <li>
 
 Bonus:
 
 Performance-based bonus opportunity
 </li>
 <li>
 
 Benefits:
 
 100% employer-paid medical, dental, and vision benefits
 </li>
 <li>
 Additional perks and long-term growth potential within the organization
 </li>
 </ul>
 
 Why This Role
 
 
 This is a rare opportunity to work at the highest level of executive support within a top-tier Private Equity environment. The right candidate will be a strategic partner, trusted confidant, and operational powerhouse who takes pride in making the impossible look effortless.
 
</div>

Executive Personal Assistant to CEO - Private Equity

PPV Group

About the RolePPV Group Incorporated is a creative and technology-forward company based in New York City. We're looking for a sharp, friendly, and highly organized Virtual Assistant to support both the business and the personal life of our founder. This is a part-time role starting at 10&ndash;15 hours per week with room to grow. Most work is remote, with occasional in-person opportunities in NYC.What You'll Do<ul><li>Manage and draft emails, texts, and correspondence on behalf of the founder</li><li>Handle scheduling, bookings, and calendar coordination (appointments, travel, reservations)</li><li>Make and receive calls, relay messages, and follow up on tasks</li><li>Research and complete a variety of small tasks and one-off projects</li><li>Help keep day-to-day life and business running smoothly</li><li>Occasional in-person errands or on-site support in NYC</li></ul>Who You Are<ul><li>A strong communicator &mdash; warm, professional, and clear in writing and conversation</li><li>Genuinely curious about creative industries and technology</li><li>Organized and detail-oriented &mdash; nothing falls through the cracks with you</li><li>Comfortable working independently and taking initiative</li><li>Discreet and trustworthy when handling personal or business information</li><li>Based in New York City (or close enough for occasional in-person work)</li></ul>Nice to Have<ul><li>Experience supporting executives, founders, or high-net-worth individuals</li><li>Familiarity with tools like Google Workspace, Notion, Slack, or similar</li><li>Background or strong interest in media, entertainment, or tech</li><li>Experience as a virtual assistant or in a coordinator/admin role</li></ul>Details<ul><li>Hours: 10&ndash;15 hrs/week to start</li><li>Compensation: $18/hour</li><li>Location: Primarilyx remote; NYC-based preferred for in-person availability</li><li>Schedule: Flexible, but availability during business hours (ET) is important</li></ul>How to ApplySend a short intro about yourself &mdash; who you are, what you've done, and why this role is a good fit. Bonus points if you tell us something creative or techy you're into right now. We're looking for someone we'll genuinely enjoy working with, so let your personality come through.Pay: $18.50 - $20.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in New York, NY 10017

Virtual Personal & Business Assistant

Grupo ADO

We are seeking a Production Assistant in NYC for a small but growing architecture and interior design firm.We are looking for someone with interiors experience to work as a personal assistant to our Design Principal. We are looking for a capable candidate to source and organize project schedules through design development and the construction process.The ideal candidate is professional, meticulous, and well-equipped with excellent management skills to handle varied and multiple projects, is good at math and can juggle numbers/budgets, creating and updating project schedules across a range of projects. Candidates must be thorough and detail-oriented with a meticulous eye for catching mistakes before they happen. Candidates should have an expedient, efficient, and discreet communication style. They should also demonstrate strong initiative and accountability for deadlines&mdash;understanding that time is money.Key qualifications include a fluency in In-Design, Acrobat, and proficiency in Photoshop. The candidate should also be able to manage a project using Google Sheets and Docs.Applicants should provide a CV and a brief personal statement to be considered for this role.Job Type: Part-timePay: $20.00 - $25.00 per hourExpected hours: 10 &ndash; 120 per weekWork Location: Hybrid remote in New York, NY 10075

Interior Design Production Assistant in NYC

OPT-ISM & Drs. Eye Care

Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and possesses excellent communication skills, with experience in office management, clerical tasks, and customer service. This paid position offers a fantastic opportunity to grow your administrative career in a vibrant setting.Responsibilities<ul><li>Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly</li><li>Maintain organized filing systems, both physical and digital, including data entry and document proofreading</li><li>Support calendar management by scheduling appointments, meetings, and coordinating events using tools like Google Workspace and Microsoft Office</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to ensure accurate financial records</li><li>Provide excellent customer support through friendly communication and timely responses to inquiries</li><li>Perform general office management duties such as ordering supplies, managing mail, and overseeing office equipment maintenance</li></ul>Requirements<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Familiarity with QuickBooks or other bookkeeping software is a plus</li><li>Excellent typing speed and data entry skills for efficient record keeping</li><li>Bilingual abilities are highly desirable to serve diverse clients and team members effectively</li><li>Strong phone etiquette skills with experience managing multi-line phone systems</li><li>Ability to handle confidential information discreetly while maintaining professionalism</li><li>Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required</li></ul>Join us if you&rsquo;re ready to bring energy, precision, and a positive attitude to a role that keeps our office running smoothly! This is an exciting opportunity for someone eager to develop their administrative expertise while supporting a collaborative team environment.Job Type: Full-timePay: $38.00 - $42.00 per hourBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Work Location: Remote

Admin Assistant

Explore 263+ Personal assistant in New York this March. Find roles across top companies and apply now to boost your career.