administrative assistant

executive assistant

executive administrative assistant Jobs in New York

executive administrative assistant

administrative assistant (external agency staff) Jobs in New York

associate research coordinator Jobs in New York

associate research coordinator

administrative assistant equity research

Clear Street

<div>
 <p>
  <strong>
   About Clear Street:
  </strong>
 </p>
 <p>
  Clear Street is modernizing the brokerage ecosystem. Founded in 2018, Clear Street is a diversified financial services firm replacing the legacy infrastructure used across capital markets.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We started from scratch by building a completely cloud-native clearing and custody system designed for today&rsquo;s complex, global market. Clear Street&rsquo;s proprietary prime brokerage platform adds significant efficiency to the market, while focusing on minimizing risk, redundancy, and cost for clients. Our goal is to create a single source-of-truth platform for every asset class, in every country, and in any currency.
 </p>
 <p>
  <br/>
 </p>
 <p>
  By combining highly-skilled product and engineering talent with seasoned finance professionals, we&rsquo;re building the essentials to compete in today&rsquo;s fast-paced markets.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Role:
  </strong>
 </p>
 <p>
  We are seeking to fill an administrative coordinator for the equity research team. This role will manage the day-to-day administrative needs for a team of research analysts and associates. The ideal candidate will have 2-3 years of experience, be well versed in administrative tools, including making and updating spreadsheets and presentations, and be able to learn new skills to support the needs of the department, work collaboratively and be a self-starter.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Scheduling, Coordination and General Admin: Manage calendars, book meetings, arrange travel, plan events, prepare agendas, help with expenses
  </li>
  <li>
   Document &amp; Data Management: Prepare and edit documents, reports, and presentations; maintain organized filing systems (digital &amp; physical) and databases
  </li>
  <li>
   Coordinate with other Teams: Work with other teams to support data management, event logistics and other processes
  </li>
  <li>
   Support: Track deadlines, assist with project coordination, and facilitate communication.
  </li>
  <li>
   Confidentiality: Handle sensitive information with discretion
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Essential Skills &amp; Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Proficiency in office software (Microsoft Office Suite, Google Workspace)
  </li>
  <li>
   Excellent written and verbal communication
  </li>
  <li>
   Strong organizational and time-management skills
  </li>
  <li>
   Attention to detail
  </li>
  <li>
   Ability to multitask and prioritize
  </li>
  <li>
   Discretion and professionalism
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills And Qualifications Desired
  </strong>
 </p>
 <ul>
  <li>
   Prior experience in an equity research department or trading-related environment
  </li>
  <li>
   Knowledge of Blue Matrix publication platform
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   We Offer:
  </strong>
 </p>
 <p>
  The Base Salary Range for this role is $75,000-$85,000. This range is representative of the starting base salaries for this role at Clear Street. Where a candidate falls in this range will be based on job related factors such as relevant experience, skills, and location. This range represents Base Salary only, which is just one element of Clear Street's total compensation. The range stated does not include other factors of total compensation such as bonuses or equity.
 </p>
 <p>
  <br/>
 </p>
 <p>
  At Clear Street, we offer competitive compensation packages, company equity, 401k matching, gender neutral parental leave, and full medical, dental and vision insurance. Our belief has always been that we are better as a business when we are all together in person. As such, we are requiring employees to be in the office 4 days per week. In-office benefits include lunch stipends, fully stocked kitchens, happy hours, a great location, and amazing views.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our top priority is our people. We&rsquo;re continuously investing in a culture that promotes collaboration. We help each other through challenges and celebrate each other's successes. We believe that modern workplaces succeed by virtue of having high-performance workforces that are diverse &mdash; in ideas, in cultures, and in experiences. We put in the effort to make such a workplace a daily reality and are proud to be an equal opportunity employer.
 </p>
</div>


Administrative Assistant, Equity Research

Bessemer Trust

<div><p><b>Executive Assistant
</b></p><p>Bessemer Investors (&ldquo;BI&rdquo;) is a New York-based investment firm focused on partnering with middle market businesses to support growth and enhance value creation. Bessemer differentiates itself by combining a long-term, flexible capital base with a team of experienced private equity professionals. For further information, please visit https://www.bessemerinvestors.com.</p>
<p>
The Executive Assistant will provide seamless assistance to a small team of senior investment professionals in a fast-paced and dynamic environment. Operating on a day-to-day basis much like a traditional PE firm, the team at Bessemer Investors is actively investing and overseeing a growing portfolio of companies. This exceptional opportunity includes heavy calendar management, frequent/dynamic travel arranging, and the regular utilization of technology/systems. Among other traits, the ideal candidate will have outstanding attention to detail, operates with a sense of urgency, and is very comfortable multi-tasking.</p>
<p>
</p><p><b>Responsibilities:
</b></p><ul><li>Effective calendar management</li>
<li>Manage frequent and complex travel arrangements for team members</li>
<li>Optimum screening of incoming communications and routing for action and follow-up</li>
<li>Successfully communicate with both internal and external contacts including significant executive relationships</li>
<li>Well-proofed standard correspondence and maintenance of certain administrative files</li>
<li>Manage expense reports in Concur</li>
<li>Establish effective working relationships with colleagues and external contacts</li>
<li>Manage database <i>(DealCloud) </i>of contacts and interactions with intermediaries, executives, lenders and co-investors</li>
<li>Assist with general day-to-day management of the office <i>(order/manage supplies, etc.)
</i></li><li>Additional responsibilities, including preparing desktop research on topics pertinent to the investment activities of the firm, to be determined based on the aptitude of the candidate</li>
<li>Additional responsibilities <i>(to be determined based on the aptitude of the candidate)</i> may include analyzing pricing/volume trends of team travel, maintaining BI's website in coordination with outside vendor, and preparing desktop research on topics pertinent to the investment activities of the firm</li>
<li>Plan events such as the BI holiday party, dinners with portfolio company executives, team lunches/happy hours, and team offsites</li>
</ul>
<p></p><p><b>Job Requirements:
</b></p><ul><li>Bachelors Degree required</li>
<li>3+ years of Executive/Administrative Assistant experience directly supporting a senior executive and/or small team within a private or public sector firm/ organization. Experience in asset management <i>(e.g., private equity, hedge funds) </i>supporting an investment team preferred</li>
<li>Proven ability to work well in and contribute to a team environment</li>
<li>Excellent organization and communication skills with an emphasis on active listening</li>
<li>Shows tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation</li>
<li>Demonstrates ability to prioritize, anticipate needs, and manage multiple assignments in a fast-paced, dynamic environment to meet deadlines with efficiency and accuracy</li>
<li>Has excellent attention to detail and executes responsibilities with a sense of urgency and follow-through</li>
</ul>
<p></p><p>The base salary range for this position is $110,000 - $130,000 per year. This range reflects the minimum and maximum base salary we reasonably expect to pay for this role. In addition, this position may be eligible to participate in the relevant business unit's incentive compensation plan, and other compensation programs as applicable. Eligible employees may participate in a 401(k) program with a generous profit-sharing contribution, medical, prescription dental, and vision coverage; life insurance; disability coverage; paid holidays; vacation; and sick time, subject to plan terms and Company policies.</p></div>

Executive Assistant

Glocap Search

<div>
 <p>
  <strong>
   COMPANY
  </strong>
  : Private Equity Firm
 </p>
 <p>
  <strong>
   POSITION
  </strong>
  : Executive Assistant to Team
 </p>
 <p>
  <strong>
   LOCATION
  </strong>
  : Midtown Manhattan (Hybrid &ndash; 2&ndash;3 days in office per week)
 </p>
 <p>
  <strong>
   COMPENSATION
  </strong>
  : $100 - 120K (DOE) + overtime eligible + discretionary bonus + comprehensive benefits
 </p>
 <p>
  <strong>
   HOURS
  </strong>
  : 8:30am&ndash;5:30pm (flexibility for overtime as needed)
 </p>
 <p>
  <strong>
   BACHELOR&rsquo;S
  </strong>
  <strong>
   DEGREE
  </strong>
  : Preferred
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Our client, a highly regarded private equity firm, is seeking a polished and proactive Executive Assistant to support a team in its New York office.
  </strong>
  This is an opportunity for an EA who thrives in a fast-paced, high-performance environment and enjoys providing seamless, traditional administrative support to a busy deal team. The ideal candidate is detail-oriented, responsive, and resourceful, with strong judgment and the ability to manage competing priorities with professionalism and discretion. This role offers long-term stability within a collaborative and well-respected firm.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide heavy calendar management for team, including complex scheduling across time zones and frequent priority shifts.
  </li>
  <li>
   Manage high-volume correspondence and phone coverage, serving as a professional point of contact for internal and external stakeholders.
  </li>
  <li>
   Coordinate detailed domestic and international travel arrangements, including itineraries, reservations, visas (as needed), and real-time adjustments.
  </li>
  <li>
   Track receipts and process expense reports in a timely and accurate manner.
  </li>
  <li>
   Prepare meeting materials, coordinate conference room logistics, and greet clients and visitors.
  </li>
  <li>
   Assist with team-wide initiatives, special projects, and ad hoc administrative requests.
  </li>
  <li>
   Partner closely with other Executive Assistants to ensure coverage, continuity, and smooth workflow across the broader team.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree preferred; equivalent experience considered.
  </li>
  <li>
   5+ years of experience supporting multiple senior executives, ideally within private equity, investment banking, asset management, or another fast-paced corporate environment.
  </li>
  <li>
   Demonstrated experience with heavy scheduling and complex travel coordination.
  </li>
  <li>
   Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
  </li>
  <li>
   Experience with expense reporting platforms (e.g., Concur or similar systems).
  </li>
  <li>
   Highly organized, detail-oriented, and able to manage multiple priorities with minimal supervision.
  </li>
  <li>
   Professional demeanor, strong communication skills, and the ability to maintain strict confidentiality.
  </li>
 </ul>
</div>


Mission Staffing

<div>
 <p>
  <strong>
   Confidential Job Description &ndash; Executive Assistant (Industrials Team)
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  New York, NY
 </p>
 <p>
  <strong>
   Schedule:
  </strong>
  4 days onsite
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  $125,000 &ndash; $150,000 base + discretionary bonus (20&ndash;25%)
 </p>
 <p>
  <strong>
   Experience Level:
  </strong>
  7+ years
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Overview
  </strong>
 </p>
 <p>
  A highly respected, Private Equity firm is seeking an experienced Executive Assistant to support senior members of its Industrials investment team. This firm is known for its operationally focused approach, strong performance track record, and collaborative yet high-performance culture.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This role requires a polished, proactive professional who thrives in a fast-paced, dynamic environment and is comfortable supporting multiple senior stakeholders with varying working styles, many of whom operate remotely.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide high-level administrative support to:
  </li>
  <li>
   2 senior Partners (one with light touch), Principals, Advisors
  </li>
  <li>
   Manage complex, ever-changing calendars and travel logistics across multiple time zones
  </li>
  <li>
   Coordinate and execute several board-level meetings/events annually, including handling frequent changes and updates
  </li>
  <li>
   Serve as a central point of coordination across a distributed team, maintaining alignment despite remote working structures
  </li>
  <li>
   Track priorities, maintain visibility into team activity, and proactively anticipate needs
  </li>
  <li>
   Partner closely with other administrative professionals to ensure seamless team support
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Team &amp; Environment
  </strong>
 </p>
 <ul>
  <li>
   Part of a broader administrative team
  </li>
  <li>
   The Principal is regularly onsite; most other stakeholders operate remotely
  </li>
  <li>
   The environment is fast-paced, detail-oriented, and requires strong collaboration and communication across teams
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Candidate Profile
  </strong>
 </p>
 <ul>
  <li>
   7+ years of Executive Assistant experience, preferably within finance, private equity, or similarly demanding environments
  </li>
  <li>
   Demonstrated ability to support multiple senior executives simultaneously
  </li>
  <li>
   Highly adaptable with a strong ability to manage ambiguity and shifting priorities
  </li>
  <li>
   Proactive, resourceful, and capable of taking full ownership of responsibilities
  </li>
  <li>
   Strong interpersonal skills with the ability to navigate different personalities and working styles
  </li>
  <li>
   High level of discretion, professionalism, and sound judgment
  </li>
  <li>
   Willingness to maintain awareness of team needs outside of standard business hours when necessary
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation &amp; Benefits
  </strong>
 </p>
 <ul>
  <li>
   Competitive base salary and bonus structure
  </li>
  <li>
   Comprehensive medical, dental, and vision coverage (fully employer-paid in-network)
  </li>
  <li>
   401(k) with immediate employer match and enhanced employer contributions after tenure milestones
  </li>
  <li>
   Additional perks include daily meals, wellness benefits, and access to onsite fitness facilities
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Additional Notes
  </strong>
 </p>
 <p>
  This is an opportunity to join a top-tier firm with a strong reputation and work closely with senior leadership in a highly visible role. The position offers meaningful exposure, responsibility, and long-term growth potential for the right candidate.
 </p>
</div>


Executive Assistant - Industrials Team - Private Equity

Mercy University

<div></div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><ul><li>Dobbs Ferry, NY, New York, United States
</li> </ul></div><div></div><div><ul><li>Faculty Full-time
</li> </ul></div><div></div><div><ul><li>$68,000-$80,000</li></ul></div></div><div></div><div><div><b><br>
</b></div>
</div><div><p><b>Job Summary:</b></p>
<p>
Mercy University Libraries seeks to hire a multi-year contract, full-time Reference &amp; Instruction Librarian (Assistant/Associate Professor, 12-month appointment) to help lead the development, implementation, and assessment of the libraries&rsquo; information literacy curriculum. Reporting to the Dean of Libraries, this librarian will specialize in helping new students (freshman and transfer students) transition to college by developing their information literacy skills and connecting them to library services and resources. This position will also lead the libraries&rsquo; student mentorship program and other work-based experience initiatives.</p>
<p>
The ideal candidate will be passionate about information literacy and have an interest in publishing in academic publications. The candidate will also be able to demonstrate the ability to work with and teach a diverse student population, both online and onsite. The position is based primarily at the Westchester campus library located at 555 Broadway in Dobbs, Ferry. The candidate must be able to travel between campuses and be willing to work at least one day per week at either the Bronx or Manhattan campus.</p><br>
<p></p>
<p><b>
Essential Job Functions &amp; Responsibilities:</b></p>
<ul>
<li>Provide information literacy instruction for undergraduate, graduate, and doctoral-level courses in a variety of modalities (Online, hybrid, in-person)</li>
<li>Provide research and information services, including in-person and virtual one-on-one research consultations, desk support, and online chat.</li>
<li>Develop information and research aids such as libguides, webpages, prerecorded videos, and online tutorials.</li>
<li>Develop library programs, services, and communications that foster student engagement and academic success.</li>
<li>Collaborate with offices across campus to integrate library support into student success initiatives.</li>
<li>Assist in exploring technology in innovative ways to teach AI literacy and information literacy skills.</li>
<li>Engage in activities required for tenured and tenure-track faculty which include publishing in scholarly journals, presenting at academic venues, actively participating in professional organizations, etc.</li>
<li>Collaborate with academic and non-academic units as needed, such as Student Affairs and the Center for Teaching and Learning.</li>
<li>Actively participate in designated faculty senate and university wide committees.</li>
<li>Assist with organizing library programming and student events.</li>
<li>Perform other duties as assigned.</li></ul><br>
<p></p>
<p><b>
Required Skills &amp; Experience:</b></p>
<ul>
<li>1-2 years of reference and instruction experience in a library setting.</li>
<li>Evidence of potential for, or a developing record of, publishing in scholarly publications.</li>
<li>Effective time and project management skills with the ability to work independently and as a member of a collaborative team.</li>
<li>Experience with software, tools, systems, and resources used in academic libraries.</li>
<li>Ability to travel to other Mercy campuses.</li>
<li>Excellent oral, written, and interpersonal communication skills</li>
<li>Some evening and weekend availability.</li></ul><br>
<p></p>
<p><b>
Preferred Skills &amp; Experience:</b></p>
<ul>
<li>Proficient in searching Science and Health Science related library databases.</li>
<li>Experience providing information literacy instruction to classes in the science and health professions discipline.</li>
<li>Experience teaching and serving a diverse student population.</li>
<li>Knowledge of current and emerging instructional technologies.</li>
<li>A second Master&rsquo;s Degree or Ph.D or Doctoral degree at the time of appointment preferred.</li></ul><br>
<p></p>
<p><b>
Education Requirements:</b></p>
<ul>
<li>A Master&rsquo;s degree in library science or MLS equivalent from an American Library Association (ALA) accredited program is required.</li>
</ul></div></div></div></div></div></div><div></div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Similar Jobs:</b></h2>
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</div></div></div></div></div></div></div></div></div></div></div><div><div><div><div><div><div><div><div><div><p>About Mercy</p>
<p>
Mercy University is a dynamic, independent, coeducational New York City area university that offers more than 100 undergraduate and graduate degree and certificate programs in six schools: Business, Education, Health and Natural Sciences, Liberal Arts, Nursing, and Social and Behavioral Sciences.</p>
<p>
Mercy is the region's largest private, nonprofit, Minority-Serving Institution, proud to serve a student body that is highly diverse. As a federally designated Hispanic Serving Institution (HSI), Mercy University, has been ranked nationally among top colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU) and by Excelencia in Education, earning their prestigious Seal of Excelencia for intentionally serving Latino students.</p>
<p>
Mercy University was further recognized by HACU as a national leader in awarding bachelor's degrees to Hispanics in several disciplines, including Psychology, Sociology, and Business. Westchester Magazine has also named Mercy the Best College in Westchester County in 2019, 2020, and 2022.</p>
<p>
Mercy is committed to offering an inclusive learning environment to help a diverse student body set a course for their future. To support its student body, Mercy has been awarded a number of federal grants which enable us to better develop and deliver education to our students.</p>
<p>
Mercy&rsquo;s student body reflects the rich diversity of the New York metropolitan area. Enrollment, including full-time and part-time undergraduates and graduates, is approximately 8,800. Mercy students learn on campuses in Dobbs Ferry, the Bronx, and Manhattan as well as online.</p>
<p>
At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.</p><br>
<p></p>
</div></div></div></div></div></div></div></div></div><div><div><div><div><div><div><div><div><div><p>Our Mission:</p>
<p>
Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and high-quality learning environments, thus preparing students to embark on rewarding careers, to continue learning throughout their lives and to act ethically and responsibly in a changing world.</p><br>
<p></p>
</div></div></div></div></div></div></div></div></div><div><div><div><div><div><div><div><div><div><p>Benefits Eligible:</p>
<p>
Mercy University strives to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.</p><br>
<p></p>
</div></div></div></div></div></div></div></div></div><div><div><div><div><div><div><div><div><div><p>EEO Statement</p>
<p>
Mercy University is an equal opportunity employer. Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, creed, religion, marital status, sex, sexual orientation, gender, gender identity, pregnancy, height, weight, genetic information, disability, or protected veteran status.</p>
<p>
As part of this commitment, Mercy University will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact The Office of Human Resources at (914) 674-7839, Option 6 or via email at HR@mercy.edu.</p>
<p>
The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the organization. Mercy is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.</p><br>
<p></p>
</div></div></div></div></div></div></div></div></div><div><div><div><div><div><div><div><div><div><p>Campus Safety</p>
<p>
Mercy University is committed to providing a safe and welcoming environment for all.</p></div></div></div></div></div></div></div></div></div></div></div></div><p></p>

Assistant Professor, Reference and Instruction Librarian (F00217)

Clarity Recruiting

<div>
 <p>
  Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The general hourly range for these roles are $18-27/hr DOE
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities will possibly include:
 </p>
 <ul>
  <li>
   Answer and direct phone calls
  </li>
  <li>
   Organize and schedule appointments
  </li>
  <li>
   Assist in the preparation of regularly scheduled reports
  </li>
  <li>
   Update and maintain office policies and procedures
  </li>
  <li>
   Order office supplies and research new deals and suppliers
  </li>
  <li>
   Maintain contact lists
  </li>
  <li>
   Book travel arrangements
  </li>
  <li>
   Submit and reconcile expense reports
  </li>
  <li>
   Act as the point of contact for internal and external clients
  </li>
  <li>
   Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Requirements and skills:
 </p>
 <ul>
  <li>
   1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
  </li>
  <li>
   Knowledge of office management systems and procedures
  </li>
  <li>
   Proficiency in MS Office
  </li>
  <li>
   Excellent time management skills and the ability to prioritize work
  </li>
  <li>
   Attention to detail and problem solving skills
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Strong organizational skills with the ability to multi-task
  </li>
 </ul>
</div>


Administrative Assistant

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $67,000 - $69,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
Columbia University Irving Medical Center (CUIMC) provides global leadership in scientific research, health and medical education, and patient care. Home to approximately 4,472 students and over 3,000 part-time and full-time faculty members, the health sciences campus includes the four professional schools&mdash;the Vagelos College of Physicians and Surgeons, the College of Dental Medicine, the School of Nursing, and the Mailman School of Public Health.</p>
<p>
Our staff is pivotal in facilitating and advancing these cutting-edge research endeavors.</p>
<p>
Clinical Research Coordinators (CRCs) are key members of research teams at Columbia. They collaborate closely with Principal Investigators (PIs) managing and overseeing the various aspects of clinical trials and research. Key responsibilities and tasks include study coordination, data collection, regulatory compliance, and serving as a Research liaison. The ideal candidate would need strong communication, organizational, and interpersonal skills.</p>
<p>
To be successful in this role, the Coordinator II should bring strong critical thinking, organizational skills and an ability to work collaboratively and independently in a deadline-driven environment.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Clinical Trials Coordination
</b></p><ul><li>Responsible for day-to-day aspects of study protocol tasks including participant recruitment, screening, enrollment and follow-up with study participants, specimen processing, and other key elements under some supervision.</li>
<li>Effectively communicate, build, and maintain relationships with potential study subjects, participants, clinicians, and other health care providers, and research office staff to support the successful administration of clinical trials.</li>
<li>Complete data entry activities with little supervision. Data entry may include Protected Health Information (PHI), clinical and billing or other administrative data. Maintain accurate and complete clinical research files which include administering questionnaires, completing case report forms (CRFs), completing any study start-up or close-out documentation.</li>
<li>Prepare data reports and perform periodic auditing of data, certification, and reporting materials to ensure compliance with university, sponsor and federal policies.</li>
<li>Coordinate fiscal transactions related to the study including compensation to study subjects for their participation and helping them troubleshoot any issues.</li>
<li>Adhere to workplace and patient safety protocols, monitor the area to ensure compliance with ethical and safety standards for research and maintain and request additional supplies as needed.</li>
<li>Uses tools and reporting mechanisms to track progress, identify trends, and ensure timely communication of issues and status.</li>
<li>Represent Columbia University Irving Medical Center research as one of its frontline health research personnel and commit to using culturally appropriate communication methods. Performs all other duties as assigned.</li>
</ul>
<p><b>Collaboration &amp; Stakeholder Management</b></p>
<ul>
<li>Coordinate research team meetings, investigator check-ins, Sponsor visits, external audits and other stakeholder engagement activities.</li>
<li>Demonstrates professionalism and accountability in interactions with clinical trials team and patients through clear, respectful, and timely communication and responsive follow-up.</li>
<li>Supports training activities to ensure others understand clinical trial procedures.</li>
</ul>
<p><b>Continuous Improvement</b></p>
<ul>
<li>Participates in and/or supports assigned team projects and initiatives and escalates issues or potential barriers.</li>
<li>Keeps current on all organizational policies, goals, and initiatives.</li>
<li>Successfully completes all required university, systems, and department trainings and assigned study certifications requirements.</li>
<li>Performs all other duties as assigned.</li>
</ul>
<p></p><p>Minimum Qualifications</p>
<ul>
<li>Bachelor's Degree 2-3 years in equivalent in education, training, and experience in a relevant clinical research field.</li>
<li>Must possess critical thinking and analytical skills, customer service orientation, with the ability to interact and collaborate positively, constructively and effectively with multiple stakeholders.</li>
<li>Capacity to work semi-independently and successfully within a team in a deadline driven, multi-tasking environment. Ability to handle multiple projects and apply judgment to prioritize projects and tasks.</li>
<li>Strong oral and written communication skills.</li>
<li>Strong commitment to fostering diversity and equity.</li>
<li> Skilled with Microsoft Office, including strong Excel skills.</li>
<li>Ability and willingness to learn new systems and programs.</li>
<li>Phlebotomy Certified (or other forms of certification in lieu of phlebotomy such as certified medical assistant, nursing degree, medical degree) &ndash; current or obtained within 3 months.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>Bi-lingual (Spanish and English)</li>
<li>3 years experience in a clinical research setting.</li>
<li>Familiarity with Columbia health and research systems.</li>
<li>Education in a scientific, health-related or business administration program or experience with observational research or laboratory settings.</li>
<li>Experience with electronic medical records and/or research data entry, including Epic, REDCap, Qualtrics, iLab, or Openspeciman.</li>
<li>Understanding of clinical research systems and processes, Good Clinical Practice (GCP) guidelines, HIPAA, Columbia IRB and other institutional or federal regulatory and compliance activities.</li></ul><br>
<p></p>
<p></p>
<p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Clinical Research Coordinator II

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Clinical Research Coordinator II