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senior executive assistant

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executive administrative assistant Jobs in New York

executive administrative assistant

administrative assistant equity research

Clear Street

<div>
 
 
 About Clear Street:
 
 
 
 Clear Street is modernizing the brokerage ecosystem. Founded in 2018, Clear Street is a diversified financial services firm replacing the legacy infrastructure used across capital markets.
 
 
 
 
 
 We started from scratch by building a completely cloud-native clearing and custody system designed for today&rsquo;s complex, global market. Clear Street&rsquo;s proprietary prime brokerage platform adds significant efficiency to the market, while focusing on minimizing risk, redundancy, and cost for clients. Our goal is to create a single source-of-truth platform for every asset class, in every country, and in any currency.
 
 
 
 
 
 By combining highly-skilled product and engineering talent with seasoned finance professionals, we&rsquo;re building the essentials to compete in today&rsquo;s fast-paced markets.
 
 
 
 
 
 
 The Role:
 
 
 
 We are seeking to fill an administrative coordinator for the equity research team. This role will manage the day-to-day administrative needs for a team of research analysts and associates. The ideal candidate will have 2-3 years of experience, be well versed in administrative tools, including making and updating spreadsheets and presentations, and be able to learn new skills to support the needs of the department, work collaboratively and be a self-starter.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Scheduling, Coordination and General Admin: Manage calendars, book meetings, arrange travel, plan events, prepare agendas, help with expenses
 </li>
 <li>
 Document &amp; Data Management: Prepare and edit documents, reports, and presentations; maintain organized filing systems (digital &amp; physical) and databases
 </li>
 <li>
 Coordinate with other Teams: Work with other teams to support data management, event logistics and other processes
 </li>
 <li>
 Support: Track deadlines, assist with project coordination, and facilitate communication.
 </li>
 <li>
 Confidentiality: Handle sensitive information with discretion
 </li>
 </ul>
 
 
 
 
 
 Essential Skills &amp; Qualifications
 
 
 <ul>
 <li>
 Proficiency in office software (Microsoft Office Suite, Google Workspace)
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Ability to multitask and prioritize
 </li>
 <li>
 Discretion and professionalism
 </li>
 </ul>
 
 
 
 
 
 Skills And Qualifications Desired
 
 
 <ul>
 <li>
 Prior experience in an equity research department or trading-related environment
 </li>
 <li>
 Knowledge of Blue Matrix publication platform
 </li>
 </ul>
 
 
 
 
 
 We Offer:
 
 
 
 The Base Salary Range for this role is $75,000-$85,000. This range is representative of the starting base salaries for this role at Clear Street. Where a candidate falls in this range will be based on job related factors such as relevant experience, skills, and location. This range represents Base Salary only, which is just one element of Clear Street's total compensation. The range stated does not include other factors of total compensation such as bonuses or equity.
 
 
 
 
 
 At Clear Street, we offer competitive compensation packages, company equity, 401k matching, gender neutral parental leave, and full medical, dental and vision insurance. Our belief has always been that we are better as a business when we are all together in person. As such, we are requiring employees to be in the office 4 days per week. In-office benefits include lunch stipends, fully stocked kitchens, happy hours, a great location, and amazing views.
 
 
 
 
 
 Our top priority is our people. We&rsquo;re continuously investing in a culture that promotes collaboration. We help each other through challenges and celebrate each other's successes. We believe that modern workplaces succeed by virtue of having high-performance workforces that are diverse &mdash; in ideas, in cultures, and in experiences. We put in the effort to make such a workplace a daily reality and are proud to be an equal opportunity employer.
 
</div>

Administrative Assistant, Equity Research

Aiden Auto

A **Remote Administrative Assistant – Virtual Survey** role is typically a work-from-home administrative position that supports survey or market research projects. While responsibilities vary by employer, a typical job description looks like this: **Remote Administrative Assistant – Virtual Survey** **Job Summary**We are seeking a detail-oriented and organized Remote Administrative Assistant to support virtual survey operations. In this role, you will assist with scheduling, data entry, participant communication, and administrative tasks to ensure survey projects run smoothly. **Key Responsibilities** * Schedule and coordinate virtual survey appointments.* Respond to emails, phone calls, and online inquiries.* Enter and maintain accurate survey data and participant records.* Prepare reports, spreadsheets, and other administrative documents.* Monitor survey completion rates and follow up with participants as needed.* Maintain confidentiality of participant information.* Provide general administrative support to project managers and team members. **Qualifications** * Strong written and verbal communication skills.* Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.* Excellent organizational and time management skills.* Ability to work independently in a remote environment.* Reliable high-speed internet connection and a dedicated workspace. **Preferred Skills** * Familiarity with CRM or database systems.* Strong attention to detail and accuracy.* Ability to manage multiple tasks and meet deadlines. **Work Environment** * Fully remote/work-from-home.* Flexible or standard business hours, depending on employer.* May be full-time, part-time, temporary, or contract. **Typical Salary (U.S.)** * Approximately **$18–$38 per hour**, depending on experience, location, employer, and responsibilities.

Remote Administrative Assistant Virtual Survey (Full-Time / Part-Time

<div>
 
 
 Executive Assistant
 
 
 
 
 Location:
 
 Manhattan, NY (4 days onsite, 1 day remote)
 
 
 
 Compensation:
 
 Up to $150,000 base + bonus
 
 
 
 Overview
 
 
 
 Our client, a highly reputable financial services firm based in Manhattan, is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This role requires a proactive, polished professional who thrives in a fast-paced, client-facing environment and can manage multiple priorities with discretion and precision.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to senior executives, including complex calendar management across multiple time zones
 </li>
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 Coordinate and manage internal and external meetings, including logistics, agendas, and preparation of materials
 </li>
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 Arrange detailed domestic and international travel, including itineraries, accommodations, and ground transportation
 </li>
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 Prepare and reconcile expense reports in a timely and accurate manner
 </li>
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 Serve as a gatekeeper and liaison between executives, internal teams, and external stakeholders
 </li>
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 Draft correspondence, presentations, and other administrative documents
 </li>
 <li>
 Assist with investor meetings, board materials, and high-level presentations as needed
 </li>
 <li>
 Manage ad hoc projects and ensure seamless day-to-day operations
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 5&ndash;10+ years of Executive Assistant experience supporting senior leadership within financial services (private equity, hedge fund, investment banking preferred)
 </li>
 <li>
 Strong experience managing complex calendars, travel logistics, and expenses
 </li>
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 High level of professionalism with exceptional communication skills
 </li>
 <li>
 Proven ability to prioritize and multitask in a high-pressure environment
 </li>
 <li>
 Strong attention to detail and ability to handle confidential information with discretion
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite
 </li>
 </ul>
 
 
 Preferred Attributes
 
 
 <ul>
 <li>
 Experience supporting multiple executives or a team of senior leaders
 </li>
 <li>
 Exposure to investor relations, board support, or deal-related coordination
 </li>
 <li>
 Proactive, anticipatory mindset with strong problem-solving skills
 </li>
 <li>
 Team-oriented with a collaborative approach
 </li>
 </ul>
 
 
 Work Environment
 
 
 <ul>
 <li>
 Hybrid schedule: 4 days onsite in Manhattan, 1 day remote
 </li>
 </ul>
 
 
 
</div>

Executive Assistant

Tiger Recruitment

<div>
 
 Title: Personal Assistant / House Manager
 
 
 
 
 
 Salary: $125,000 p.a. - $175,000 p.a.
 
 
 
 
 
 Start: ASAP
 
 
 
 
 
 Tiger Recruitment is working with a UHNWF based in New York who is looking for a tech-savvy Personal Assistant / House Manager to help navigate their busy life. This role straddles supporting their busy personal life as well as executive assistant needs, as both principals have their own investment businesses. All candidates must be very detail-oriented, trustworthy, and very familiar with vendor management. They are looking for candidates who have supported principals who have worked in finance. To apply you must have experience working for UHNW as a Personal Assistant / House Manager. All candidates must have great project management skills preferrably with a project management software.
 
 
 
 
 
 RESPONSIBILITIES:
 
 <ul>
 <li>
 Manage principals' calendars, scheduling calls and appointments, whether professional or personal
 </li>
 <li>
 Research and make travel, restaurant, or entertainment bookings
 </li>
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 Manage collections such as art, wine, or cars
 </li>
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 Source items, from ordering supplies on Amazon to researching products to finding the rare
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 Help plan parties &amp; events
 </li>
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 Recruit, interview, on-board, and guide household and administrative employees (under principals' supervision)
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 Oversee property management of primary and secondary residences, including finding and booking services &amp; contractors, and possibly overseeing renovations
 </li>
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 Negotiate with various vendors
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 Oversee contructions and repairs
 </li>
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 Coordinate household moves and processes with real estate agents
 </li>
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 Organize financial and tax information and professional firms, and complete routine forms
 </li>
 <li>
 Occasionally travel ensure that principals are set up correctlt.
 </li>
 <li>
 Maintain CRM for one principal
 </li>
 </ul>
 
 
 
 
 REQUIREMENTS:
 
 <ul>
 <li>
 College Degree required - a MUST
 </li>
 <li>
 Strong attention to detail &amp; accuracy
 </li>
 <li>
 Organizational skills
 </li>
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 Project Management software
 </li>
 <li>
 Research skills
 </li>
 <li>
 Self sufficient
 </li>
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 Financial acumen
 </li>
 <li>
 Ability to implement strategy
 </li>
 <li>
 Technology savvy and comfortable with AI
 </li>
 </ul>
 
 
</div>

Personal Assistant

111 Sign

Job Overview 111 Sign is a dynamic, full-colour printing company dedicated to delivering premier products and end-to-end services, from design to production. Serving over 3000 businesses across the United States, we specialise in personalised, all-in-one solutions and have expanded our services to include professional exhibition setups and event planning. We are currently seeking a motivated and highly organised Remote Virtual Assistant to join our team. This is a Full-Time, remote position offering the flexibility to support our growing operations from your own workspace. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a meticulous attention to detail. This role offers a competitive hourly rate of $27 - $30 USD. Responsibilities As a Remote Virtual Assistant, you will provide comprehensive administrative support to ensure our operations run smoothly. Your key duties will include:  <ul><li>Managing schedules, organising meetings, and handling correspondence for senior staff.</li><li>Acting as a first point of contact for client enquiries, providing excellent customer service via email and other communication channels.</li><li>Assisting with the management of our online retail stores on platforms such as Amazon and Etsy, including processing orders and responding to customer feedback.</li><li>Providing administrative support for our event planning and exhibition setup services.</li><li>Performing data entry, maintaining company records, and preparing reports as required.</li><li>Liaising with our strategic partners and internal teams to ensure seamless project coordination.</li><li>Conducting research and undertaking various administrative tasks to support the wider business objectives.</li></ul>Qualifications To be successful in this role, you will need a combination of experience, skills, and a proactive attitude. Key qualifications include:  <ul><li>Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar support role.</li><li>Exceptional organisational and time-management skills with the ability to manage multiple tasks simultaneously.</li><li>Excellent written and verbal communication skills.</li><li>High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with digital collaboration tools.</li><li>The ability to work independently and take initiative with minimal supervision.</li><li>A strong, detail-oriented approach to all tasks.</li><li>Experience within the printing, e-commerce, or event management industries would be a significant advantage.</li><li>Familiarity with online retail platforms is desirable but not essential.</li></ul> What We Offer  <ul><li>A competitive hourly wage of $27 - $30 USD.</li><li>The flexibility and convenience of a fully remote, Full-Time position.</li><li>An opportunity to become an integral part of an innovative and expanding company in the North American printing industry.</li><li>A supportive and collaborative team environment where your contribution is valued.</li></ul>

Remote Virtual Assistant

Reliable Forklift Sales

Job Overview Reliable Forklift Sales, a leading distributor of machinery and equipment, is seeking a highly organised and proactive Remote Virtual Assistant to join our dynamic team. We specialise in the sales, rentals, and service of forklifts and material handling products, providing essential solutions to a wide range of industries across North America. This is a Full-Time, fully remote position for a detail-oriented individual who will provide comprehensive administrative support to ensure our operations run smoothly. We are looking for a self-motivated professional who thrives in a remote environment and is committed to delivering exceptional support. The successful candidate will play a crucial role in enhancing our team's productivity and efficiency. Employment Type: Full-Time Location: Remote (United States) Salary: $19 - $26 per hour (USD) Responsibilities As a Remote Virtual Assistant, you will be responsible for a variety of administrative and operational tasks. Your key duties will include: * Managing and organising calendars, scheduling appointments, and coordinating meetings for senior staff. * Handling email correspondence, filtering enquiries, and responding promptly and professionally. * Preparing and editing reports, presentations, and other business documents with a high degree of accuracy. * Performing data entry, maintaining customer relationship management (CRM) systems, and ensuring databases are up to date. * Providing general administrative support to our sales and service departments as required. * Conducting online research to gather information for various projects and business development initiatives. * Assisting with the coordination of virtual events and team communications. Qualifications The ideal candidate will possess the following skills and experience: * Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar role. * Exceptional organisational and time-management skills with the ability to prioritise tasks effectively. * Excellent written and verbal communication skills. * High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. * Experience with online collaboration tools such as Slack, Zoom, or Microsoft Teams. * Ability to handle confidential information with discretion and professionalism. * A reliable high-speed internet connection and a suitable home office setup. * (Desirable) Previous experience in the industrial equipment or machinery industry is an advantage but not essential. Benefits We value our employees and are pleased to offer a supportive and rewarding work environment, which includes: * A competitive hourly rate. * The flexibility and convenience of a fully remote working arrangement. * Opportunities for professional growth and development within a leading organisation. * A collaborative and positive team culture. * Access to the latest technology and tools to perform your role effectively.

Hospital for Special Surgery

<div>
 
 How you move is why we&rsquo;re here. &reg;
 
 
 Now more than ever.
 
 
 
 Get back to what you need and love to do.
 
 
 The possibilities are endless...
 
 
 Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success.
 
 
 If this describes you then let&rsquo;s talk!
 
 
 HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News &amp; World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.
 
 
 Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.
 
 
 
 Emp Status
 
 
 
 Regular Full time
 
 
 
 Work Shift
 
 
 
 Day (United States of America)
 
 
 
 Compensation Range
 
 
 
 The base pay scale for this position is $23.35 - $35.51. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.
 
 
 
 What You Will Be Doing
 
 
 
 The
 
 Research Assistant I (Education)
 
 position will primarily support the educational endeavors of the Division of Rheumatology, Hospital for Special Surgery/Weill Cornell Medicine. In addition, there will be the opportunity to be involved with clinical research studies.
 
 
 
 Position Accountabilities
 
 
 
 <ul>
 <li>
 Help coordinate multi-institutional education programs for medical students, residents and fellows at HSS, New York Presbyterian Medical Center and Weill Cornell Medicine.
 </li>
 <li>
 Work with the Rheumatology Program Director to prepare and coordinate the yearly Rheumatology Objective Structured Clinical Examinations (ROSCE)
 </li>
 <li>
 Function as the primary coordinator for CLASS-Rheum, a national internet-based epidemiology curriculum for rheumatology fellows, based at Hospital for Special Surgery
 </li>
 <li>
 Send out letters to study subjects inviting them to participate in studies
 </li>
 <li>
 Administer questionnaires to study subjects in person, by mail or by phone
 </li>
 <li>
 Act as a resource for study subjects regarding study consent forms
 </li>
 <li>
 Act as a liaison between physicians, physicians&rsquo; office staff and study participants
 </li>
 <li>
 Coordinate study subjects visits with physician schedules
 </li>
 <li>
 Be a contact person for study subjects regarding questions about study protocols
 </li>
 <li>
 Call study subjects between visits to ensure compliance and to answer any questions
 </li>
 <li>
 Build, maintain electronic databases, and create electronic data collection forms, e.g. REDCap
 </li>
 <li>
 -Data entry into an electronic database
 </li>
 <li>
 Organize and maintain all studies&rsquo; paperwork
 </li>
 <li>
 Coordinate all IRB submissions for Education Studies
 </li>
 <li>
 Submit abstracts to academic meetings to disseminate study results
 </li>
 <li>
 Help create posters, PowerPoint presentations, and manuscripts of study results
 </li>
 <li>
 Obtain tissue samples from the operating room, as necessary
 
 
 </li>
 </ul>
 This is an ideal position for a pre-medical student who has a particular interest in medical education. The successful applicant for this position will be an organized individual who is able to perform a variety of different tasks essential to the conduct of a clinical study. He or she will be flexible, as the job description may evolve as studies progress. The Research Assistant will have access to the medical records of patients, and should appreciate this privilege, and maintain strict confidentiality with all patient medical data. The Research Assistant will also have good interpersonal skills, as he or she will be interfacing directly with patients on a routine basis.
 
 
 The applicant
 
 must
 
 be available on site at the hospital during study visits as well as for all educational programs for which the assistant is responsible.
 
 
 
 Years Of Experience Required
 
 
 
 Scientific background required. Outstanding record of academic achievement and research experience. 0-2
 
 
 
 Education Required
 
 
 
 Bachelors
 
 
 
 Skills Required
 
 
 
 <ul>
 <li>
 Computer literate: Microsoft Word, Excel, data entry
 </li>
 <li>
 Excellent telephone and interpersonal skills
 </li>
 <li>
 Detail oriented and organized
 </li>
 <li>
 Excellent writing skills
 
 
 </li>
 </ul>
 
 Non-Discrimination Policy
 
 
 
 Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.
</div>

Research Assistant I (Education)

Explore 219+ Administrative assistant equity research in New York this July. Find roles across top companies and apply now to boost your career.

219 administrative assistant equity research jobs In New York

Administrative Assistant, Equity Research

Remote Administrative Assistant Virtual Survey (Full-Time / Part-Time

Executive Assistant

Personal Assistant

Remote Virtual Assistant

Remote Virtual Assistant

Research Assistant I (Education)