executive administrative assistant

Mindmaven

<div>
 
 
 Job overview - Expert Executive Assistant:
 
 
 
 
 
 
 
 
 Mindmaven is an Executive Coaching firm that focuses on coaching CEOs, Founders, and other top executives of startup and VC companies across the U.S. We&rsquo;re working with our amazing SF based clients to find Executive Assistant Rock Stars who - with training &ndash; will become Engagement Managers (a hybrid of an EA and Chief of Staff). Please note that this posting is for an onsite/hybrid role in San Francisco, CA. You would be required to come into the office 2-5 times a week, depending on the company.
 
 
 
 
 Now a little bit more about the role.
 
 
 The person who holds this position is the extension of the person(s) they support and establish themselves as a strategic partner. For example the ideal candidate:
 
 
 <ul>
 <li>
 Self-confident
 </li>
 <li>
 Highly communicative
 </li>
 <li>
 Attentive to detail.
 </li>
 <li>
 Life-long learner
 </li>
 <li>
 Always thinking ahead
 </li>
 <li>
 Problem solver
 </li>
 <li>
 Reliable and Professional
 </li>
 <li>
 A great writer
 </li>
 <li>
 Listening is an art form
 </li>
 <li>
 Technology is fun
 </li>
 </ul>
 
 
 The Day to Day:
 
 
 
 
 Usual and customary EA daily, weekly, and monthly tasks that include:
 
 
 <ul>
 <li>
 Task and Time Management
 </li>
 <li>
 Calendar Management
 </li>
 <li>
 Meeting Management
 </li>
 <li>
 Email Management
 </li>
 <li>
 CRM Management
 </li>
 <li>
 Research Management
 </li>
 <li>
 Relationship Management
 </li>
 <li>
 Special Projects
 </li>
 <li>
 Other tasks as identified by the executive
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Must have a minimum of 1 year of Executive Level Administrative support experience in a Financial, Tech, VC and/or start up setting (Required)
 </li>
 <li>
 Able to work in the U.S. (we do not offer visa sponsorship)
 </li>
 <li>
 A minimum of 1 years&rsquo; experience working remotely (Required)
 </li>
 <li>
 Fluent in English written and spoken &ndash; (Required)
 </li>
 <li>
 Intermediate proficiency with MS Suites, Google Suites - (Required)
 </li>
 <li>
 Experience with Asana, Slack, and Zoom (Highly desired)
 </li>
 <li>
 Proficient in any other software necessary to effective complete tasks in a remote setting &ndash; (Highly desired)
 </li>
 <li>
 Master of Outlook or Gmail Email and Calendar &ndash; (Required)
 </li>
 <li>
 Type a minimum of 60 WPM &ndash; (Required)
 </li>
 <li>
 Experience with Travel arrangements (domestic and international) &ndash; (Required)
 </li>
 <li>
 Dictation transcription (Highly Desired)
 </li>
 </ul>
 
 
 Currently we have open positions to fill in the New York area.
 
 To apply click the following link. If this role interests you (you&rsquo;ve read this far, after all!) and you meet the qualifications above, we&rsquo;d like you to apply &ndash; even if you&rsquo;re not looking to change jobs for a few months.
 
 
 Congratulations, you have made it to the end of this job posting! That might already qualify you for this job. We can&rsquo;t wait to share more about the position and our clients with you.
 
</div>

Senior Executive Assistant

Common Sense Media

<div>
 Common Sense Media is the leading nonprofit organization dedicated to improving the lives of kids and families by providing the research-backed information, education, and independent voice they need to thrive in the age of apps, algorithms, and AI. We rate, educate, and advocate for policies to protect and prepare kids online. Our ratings, research, and resources reach more than 150 million users globally, over 1.4 million educators, and more than 100,000 schools worldwide every year. Learn more at commonsense.org.
 
 
 The Opportunity
 
 
 We are seeking an Executive Assistant skilled at supporting senior executives, organization leaders, board members, and various other high-profile partners. The ideal candidate will be based in our San Francisco headquarters and is highly organized, resourceful, instinctual, and proactive. The Executive Assistant will demonstrate high engagement in every interaction, is tech-savvy, and possesses professional maturity, excellent discretion, and interpersonal and writing skills.
 
 
 Location: San Francisco, California
 
 
 Reports To: Chief of Staff
 
 
 Salary: $76,000&ndash;$88,000
 
 
 Type: Full-time, exempt
 
 
 What You'll Do
 
 
 We are a nimble team that supports members of the Executive Leadership team in facilitating meetings with various stakeholders to further the goals of the organization in a fast-paced environment. In this role, you will have access to key players&mdash;both internal and external&mdash;and be in the heart of the conversation at the intersection of kids, tech, AI, education, politics and government, media, and business.
 
 
 
 In Addition, This Person Will
 
 
 
 <ul>
 <li>
 Assist the Chief of Staff in supporting the Founder/CEO, Co-CEO, Head of AI, as well as a few other members of the Executive Leadership team.
 </li>
 <li>
 Handle highly confidential and sensitive information with absolute discretion and sound judgment.
 </li>
 <li>
 Organize and manage complex and continuously varying daily calendars and priorities, including vetting and triaging executive priorities and requests.
 </li>
 <li>
 Prepare polished meeting briefing materials.
 </li>
 <li>
 Draft correspondence on behalf of executives.
 </li>
 <li>
 Assist with both onsite and remote meeting logistics, conference calls, meal reservations, and lunch orders.
 </li>
 <li>
 Take notes or minutes in meetings as required.
 </li>
 <li>
 Work on ad hoc projects and events, such as speaking engagements, media appearances, and collaborations with other organizations and entities.
 </li>
 <li>
 Provide support for board meetings and other key organizational activities, including preparing materials and coordinating logistics.
 </li>
 <li>
 Support executives with various other administrative activities, including but not limited to processing expense reports, managing travel, reconciling corporate card transactions, etc.
 
 
 </li>
 </ul>
 What We're Looking For
 
 
 <ul>
 <li>
 Driven individual with a minimum of two years' experience supporting C-suite or senior executives, or a combination of relevant executive-level administrative experience.
 </li>
 <li>
 Demonstrated ability to handle confidential information with discretion and professionalism.
 </li>
 <li>
 Professional maturity and sound independent judgment when representing executives.
 </li>
 <li>
 Outstanding ability to prioritize and multitask in a fast-paced environment with shifting priorities.
 </li>
 <li>
 Incredible organizational skills; must be detail-oriented.
 </li>
 <li>
 Desire to be known as a problem solver within the organization by leveraging your creativity and resourcefulness.
 </li>
 <li>
 Experience and familiarity with proficiently using Google Workspace suite (Gmail, Drive, Docs, Sheets, and Calendar).
 </li>
 <li>
 Demonstrated interest in and pursuit of leveraging AI tools to more efficiently execute tasks.
 </li>
 <li>
 Excellent verbal and written communication skills.
 
 
 </li>
 </ul>
 What We Offer
 
 
 <ul>
 <li>
 The chance to work with talented, passionate professionals.
 </li>
 <li>
 A great health and welfare benefits package, including medical, dental, vision, and a matching 401(k).
 </li>
 <li>
 An organization that offers work/life balance.
 </li>
 <li>
 The opportunity to really make a difference in the lives of kids and families!
 
 
 </li>
 </ul>
 Common Sense Media provides equal employment opportunities to all qualified individuals and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification or characteristic protected by federal, state, or local laws.
 
 
 Common Sense Media will also consider for employment qualified applicants with arrest and conviction records. However, job offers are made on the condition that the applicant subsequently passes a criminal background check. If the background check indicates a prior criminal conviction, we will conduct an individualized assessment to determine whether the conviction should result in denial of employment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.
</div>

Executive Assistant

Asian Law Caucus

<div>Type: Regular, Full-Time, Non-Exempt, Confidential Position (not in the union)
Location: San Francisco, CA. This is a hybrid role that is required to work in our San Francisco office two days a week.
Due Date: Applications are due by Friday, May 8.
Start date: As soon as possible
Compensation. The annual compensation depends on years of relevant experience and ranges from $68,000 up to a maximum of $88,725 per year.
Benefits
ALC's comprehensive benefits package includes generous vacation and paid holidays; medical, dental, disability, and life insurance coverage (ALC pays 100% of premiums for employees and 75% for qualified dependents); a flexible spending account (FSA); and a 401K retirement plan with employer non-elective contribution and match.
The Opportunity
The Executive Assistant to the Executive Director is a unique role at a unique moment. ALC is the nation's first Asian American civil rights organization, and right now we are at the center of some of the most consequential legal and political fights of our time, from birthright citizenship at the Supreme Court to immigrant rights, voting rights and economic justice. This person will have an inside view of how civil rights strategy is built, decisions get made, and leaders navigate consequential moments.
We are looking for someone who is energized by administrative work within a broader framework of social justice advocacy. We seek an extremely organized, mission-driven and proactive Executive Assistant to provide high-level administrative and project coordination to the Executive Director, and occasionally other members of the executive team. This is a detail-oriented individual who can prioritize and follow through on multiple tasks in a fast-paced environment with patience and good humor. This position calls for an individual with strong interpersonal, written, and verbal skills who is a highly resourceful team player and can be effective independently. The ideal candidate is also tech-savvy and familiar with a wide array of office and productivity tools.
This role is well-suited for someone who is practical, thinks on their feet, and is also able to plan for and anticipate the Executive Director's needs. They will protect the Executive Director's time and maximize workflow to drive impact across fundraising, external relationships, and workplan execution. This is a confidential position (outside of the union bargaining unit) supervised by the Executive Director.
The Organization
ALC is the nation's first legal organization focusing on advancing and defending the civil rights of Asian and Pacific Islander (API) communities. Since 1972, ALC has fought for access to affordable housing in San Francisco's Chinatown, litigated high-profile civil rights cases, advocated for the passage of landmark policy changes, and provided an array of services, including community education, advocacy, and direct client representation to further the rights of low-income immigrants and communities of color, across our Housing Rights, Workers' Rights, Immigrant Justice, and National Democracy Initiative programs, and other emerging areas of law.
Responsibilities:
Day-to-day activities vary in this dynamic position and include the following:
<ul><li>Manage the ED's complex calendar, making judgment calls on scheduling priorities, protecting time for strategic work, and communicating diplomatically with internal and external stakeholders who are seeking the ED's time.</li><li>
Monitor and help manage the ED's inbox, learning her communication style and voice, flagging urgent matters, drafting correspondence, and redirecting or resolving what does not require her attention.</li><li>
Coordinate closely with the Development team to support the Executive Director's fundraising role, including donor meeting logistics and follow-up.</li><li>
Draft, edit, and produce materials for the ED including correspondence, memos, presentations, and talking points; ability to support with social media content including LinkedIn posts a plus.</li><li>
Support the Board of Directors by scheduling meetings, setting agendas, compiling and distributing board packets, taking minutes, following up on action items, and organizing and maintaining documents on the board management platform, including other organizational activities.</li><li>
Provide logistical support for both onsite and remote meetings including travel arrangements, meals, reservations, agendas and briefs, zoom support, note-taking, and identifying and tracking action items.</li><li>
Handle administrative tasks including but not limited to travel and accommodation arrangements, expense reports, invoicing, credit card back-ups etc.,</li><li>
Other duties as assigned.</li></ul>
All ALC staff are expected to participate in regular check-in meetings with their supervisor/supervisees, staff meetings, team meetings, and other organization meetings, as required. This includes two (2) annual retreats, an annual gala, and meetings as needed in the San Francisco Bay area.
The above statements are not intended to encompass all functions of the position; rather, they are intended to provide a general framework of the requirements of the position. Job incumbents may be required to perform other functions not specifically addressed in this posting.
Qualifications
<ul><li>Bachelor's degree required or equivalent experience</li><li>
Minimum three years of providing administrative support in an organization, one year of which is in supporting senior leaders or executives</li><li>
Excellent organizational, project, and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment</li><li>
Strong interpersonal skills and ability to build relationships with stakeholders, including staff, board, external partners, and donors</li><li>
Strong written and verbal communication skills, particularly in business email correspondence</li><li>
Proactive problem-solver with a demonstrated ability to exercise good judgment</li><li>
Highly adaptable and resourceful team player, with the ability to also work independently and problem solve</li><li>
Ability to maintain a professional and calm demeanor that aligns with organizational values</li><li>
Proven ability to handle confidential information with discretion</li><li>
Proficient in Zoom, Microsoft Office, Google Suite, Slack, Asana, Salesforce, and other technology platforms</li><li>
Understanding of or familiarity on Asian, Arab, Middle Eastern and Pacific Islander and social justice movement issues is a plus</li></ul>
Application Process
Interested candidates should submit applications via Breezy.
1. Cover letter explaining your interest in the position
2. Resume
3. Writing sample (no more than 5 pages)
4. Three professional references
ALC is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation based on an individual's race (including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, reproductive health decision-making, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender (including gender identity and gender expression), age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, height, weight, or any other status protected by federal, state, or local laws. ALC is dedicated to the fulfillment of this policy in regard to all aspects of employment, including, but not limited to, recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.</div>

Executive Assistant to the Executive Director

David AI

<div><h2 class="jobSectionHeader">About David AI</h2>
David AI is the first audio data research company. We bring an R&amp;D approach to data&ndash;developing datasets with the same rigor AI labs bring to models. Our mission is to bring AI into the real world, and we believe audio is the gateway. Speech is versatile, accessible, and human&mdash;it fits naturally into everyday life. As audio AI advances and new use cases emerge, high-quality training data is the bottleneck. This is where David AI comes in.
David AI was founded in 2024 by a team of former Scale AI engineers and operators. In less than a year, we&rsquo;ve brought on most FAANG companies and AI labs as customers. We recently raised a $50M Series B from Meritech, NVIDIA, Jack Altman (Alt Capital), Amplify Partners, First Round Capital and other Tier 1 investors.
Our team is sharp, humble, ambitious, and tight-knit. We&rsquo;re looking for the best research, engineering, product, and operations minds to join us on our mission to push the frontier of audio AI.<h2 class="jobSectionHeader">
About our Office of the CEO team</h2>
From our CEO, Tomer:
You&rsquo;ll support me in helping grow David AI - working with customers, teams across the company, and our investors. You&rsquo;ll be a strategic partner and force-multiplier - in the room for big decisions, seeing how the whole business operates, and having a direct hand in shaping where we go next.<h2 class="jobSectionHeader">
About the Executive Assistant role</h2>
As an Executive Assistant at David AI, you'll largely support our CEO and internal teams by owning calendars, communications, travel, and the day-to-day operations of the office. Beyond that, you&rsquo;ll take on cross-functional projects and team experiences, helping keep things organized, moving quickly, and running smoothly as we scale.<h2 class="jobSectionHeader">
In this role, you will</h2><ul><li>
Plan and execute team events, offsites, and in-office experiences.</li><li>
Own communications both to and from our CEO, knowing when to escalate or handle on your own.</li><li>
Support ad hoc projects across recruiting, legal, finance and business operations.</li><li>
Own complex calendar management, prioritization, and scheduling for internal and external teams.</li><li>
Manage travel planning and logistics, ensuring smooth execution for those on our team + prospective candidates.</li><li>
Run day-to-day office operations, including managing vendors, supplies, and maintaining a high-functioning workspace.</li></ul><h2 class="jobSectionHeader">
Your background looks like</h2><ul><li>
3+ years of experience in an Executive Assistant, Office Manager, or similar role.</li><li>
Highly organized with strong attention to detail.</li><li>
Excellent communicator, both written and verbal.</li><li>
Strong judgment; you know when to escalate and when to act independently.</li><li>
Comfortable operating in ambiguity and moving quickly.</li><li>
Discreet and trustworthy with sensitive information.</li><li>
Proactive and resourceful, you don&rsquo;t wait for instructions when it comes to getting the job done.</li></ul><h2 class="jobSectionHeader">
Bonus points if you have
</h2><ul><li>Prior experience in a similar role at a startup.</li></ul><h2 class="jobSectionHeader">
Benefits</h2><ul><li>
Unlimited PTO.</li><li>
Top-notch health, dental, and vision coverage with 100% coverage for most plans.</li><li>
FSA &amp; HSA access.</li><li>
401k access.</li><li>
Meals 2x daily through DoorDash + snacks and beverages available at the office.</li><li>
Unlimited company-sponsored Barry&rsquo;s classes.</li></ul>
Compensation Range: $120K - $150K</div>

Adobe

<div>
 The opportunity
 
 
 Adobe Design is seeking an Executive Assistant to provide support to the VPs of Product Design for AI products and Creative Pro Design who work with globally distributed teams. Your role will complement and support the leaders for our team&rsquo;s overarching goals and objectives.
 
 
 What you'll do
 
 
 <ul>
 <li>
 Maintain calendars, coordinate scheduling, manage staff meetings and commitments for a global team
 </li>
 <li>
 Arrange domestic and international travel
 </li>
 <li>
 Partner with team leadership in orchestrating onsite and offsite events for the team
 </li>
 <li>
 Process business expenses and purchase orders on behalf of the two VPs
 </li>
 <li>
 Serve as a coordination point between the two VPs, their chief of staffs, and Executive Administrative Assistants to manage meeting cadences and scheduling leadership forums
 </li>
 <li>
 Partner with Team Ops Program Managers in managing VP&rsquo;s discretionary budget
 </li>
 <li>
 Support special projects including event management, coordinating client meetings, social and team building activities
 </li>
 <li>
 Assist direct staff and others in the department as needed
 </li>
 <li>
 Stay current on team changes, leadership transitions, and cross-functional dynamics to anticipate scheduling and communication needs before things fall through the cracks
 </li>
 <li>
 Create workback calendar schedule and follow-up to meetings from key milestones and events
 
 
 </li>
 </ul>
 What you need to succeed
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or equivalent work experience
 </li>
 <li>
 Minimum of 5 years of experience as an Executive Assistant supporting senior executives (VP+) in a matrixed organization
 </li>
 <li>
 Demonstrated ability to manage logistics and communication across multiple time zones and geographies
 </li>
 <li>
 Comfortable in ambiguous, fast-moving environments where priorities shift
 </li>
 <li>
 Ability to manage competing priorities between two leaders with different working styles, team sizes, and contexts, without creating friction or information gaps
 </li>
 <li>
 Strong ability to build relationships across a large, matrixed org and understand how things actually get done
 </li>
 <li>
 Strong attention to detail and is extremely organized
 </li>
 <li>
 Shows high levels of discretion when exposed to executives' personal lives
 </li>
 <li>
 Clear and concise communication, strong instinct to followup on tasks until completion
 </li>
 <li>
 Ability to remain flexible, embrace change and manage expectations in ambiguous or challenging situations
 </li>
 <li>
 Handles confidential information with integrity and exercise discretion
 </li>
 <li>
 Can juggle multiple demands simultaneously, from the mundane to the more strategic
 </li>
 <li>
 Reliable and accessible, available during normal working hours and available out of hours, as needed, particularly when managers are traveling
 </li>
 <li>
 Proficient with Microsoft Office (MS Teams, Word, Excel, PowerPoint) and other office productivity tools (slack, email, calendaring).
 </li>
 <li>
 Sense of humor and ability to work enthusiastically across organizations and with diverse personalities
 
 
 </li>
 </ul>
 How to apply
 
 
 To be considered for this role, please submit your resume and cover letter.
 
 
 
 About Adobe Design
 
 
 
 Adobe Design creates tools that amplify the world&rsquo;s ability to create and communicate. We&rsquo;re a global team of designers, researchers, prototypers, content strategists, program managers, and more who work across Adobe&rsquo;s three product lines: Creative Cloud, Document Cloud, and Experience Cloud.
 
 
 
 About Adobe
 
 
 
 Adobe empowers everyone to create through innovative platforms and tools that unleash creativity, productivity and personalized customer experiences. Adobe&rsquo;s industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, and GenStudio enable people and businesses to turn ideas into impact, powered by AI and driven by human ingenuity.
 
 
 Our 30,000+ employees worldwide are creating the future and raising the bar as we drive the next decade of growth. We&rsquo;re on a mission to hire the very best and believe in creating a company culture where all employees are empowered to make an impact. At Adobe, we believe that great ideas can come from anywhere in the organization. The next big idea could be yours.
 
 
 
 Let&rsquo;s Adobe together
 
 
 
 At Adobe, we believe in creating a company culture where all employees are empowered to make an impact. Learn more about Adobe life, including our values and culture, focus on people, purpose and community, Adobe for All, comprehensive benefits programs, the stories we tell, the customers we serve, and how you can help us advance our mission of empowering everyone to create.
 
 
 Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. Learn more.
 
 
 Adobe aims to make our Careers website and recruiting process accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call +1 408-536-3015.
 
 
 
 AI Use Guidelines for Interviews:
 
 
 
 Our interviews are designed to reflect your own skills and thinking. The use of AI or recording tools during live interviews is not permitted unless explicitly invited by the interviewer or approved in advance as part of a reasonable accommodation. If these tools are used inappropriately or in a way that misrepresents your work, your application may not move forward in the process.
 
 
 At Adobe, we empower employees to innovate with AI &mdash; and we look for candidates eager to do the same. As part of the hiring experience, we provide clear guidance on where AI is encouraged during the process and where it&rsquo;s restricted during live interviews. See how we think about AI in the hiring experience.
 
 
 
 Expected Pay Range:
 
 
 
 Our compensation reflects the cost of labor across several  U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $84,200 -- $174,700 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.
 
 
 In California, the pay range for this position is $120,700 - $174,700
 
 
 At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).
 
 
 In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.
 
 
 
 State-Specific Notices:
 
 
 
 
 California:
 
 
 
 
 Fair Chance Ordinances
 
 
 
 Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and &ldquo;fair chance&rdquo; ordinances.
 
 
 
 Colorado:
 
 
 
 
 Application Window Notice
 
 
 
 If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.
 
 
 
 Massachusetts:
 
 
 
 
 Massachusetts Legal Notice
 
 
 
 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
</div>

Alison Brown Placement Specialists, LLC

<div>
 
 
 Administrative Assistant in the Office of the CEO
 
 
 
 
 
 
 We are seeking an experienced, highly organized Administrative Assistant to support the Office of the Chief Executive Officer of a rapidly scaling artificial intelligence startup focused on applying advanced AI to engineering, manufacturing, and real-world systems. The company launched with significant funding and has assembled top technical talent from leading AI organizations, building toward breakthrough applications across computing, automotive, aerospace, and other industries.
 
 
 
 
 
 In this role you will support the CEO with calendaring, managing travel details and transportation logistics, expense reporting, hosting guests and being an office team player.
 
 Role is fully in-office in San Francisco and salary is around $130K+, plus bonus, equity, and benefits.
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Manage complex, heavy calendaring with meeting logistics, including agendas, dial-in details, room reservations and all supporting materials
 </li>
 <li>
 Coordinate travel arrangements for the CEO and team members, including flights, accommodations, ground transportation, expense reporting and remote support
 </li>
 <li>
 Organize internal executive meetings and coordinate with external guests or partners
 </li>
 <li>
 Own information flow and administrative systems for the CEO office, ensuring clarity, accessibility and timely updates
 </li>
 <li>
 Adapt to help cross-functional teams as needed on high-priority projects
 </li>
 <li>
 Collaborate closely with the Chief of Staff to anticipate needs, track priorities, and manage high volumes of information and change
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 2-3 years' proven experience as an Administrative Assistant in a high-growth technology environment
 </li>
 <li>
 Exceptional organizational skills and ability to manage shifting priorities with ease
 </li>
 <li>
 Strong communicator with excellent judgment and professionalism
 </li>
 <li>
 Travel coordination and logistics experience at the executive level
 </li>
 <li>
 Comfortable working onsite, full-time in San Francisco
 </li>
 <li>
 Demonstrated ability to work under pressure
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Giga

<div>
 
 This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
 
 
 
 
 We are in-person, in-office 5 days a week (no hybrid, no remote.)
 
 
 
 
 For the general Executive Assistant role, please apply
 
 
 here
 
 
 .
 
 
 
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 
 
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 
 
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 
 
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 
 
 <ul>
 <li>
 Voice AI startup Giga raises $61M Series A
 </li>
 <li>
 DoorDash and Giga Partnership
 
 
 </li>
 </ul>
 If being a part of this resonates with you, please apply!
 
 
 
 About The Role
 
 
 
 You'll operate as the executive's day-to-day execution partner. The Head of Strategy &amp; Operations at Giga manages Product Operations, Business Operations, People, Finance, and Legal. You'll need to be well organized and comfortable with context switching.
 
 
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: project management, mastering calendar/inbox/occasional travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 
 
 
 Who You Are
 
 
 
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 
 
 You have mastery over tools like Linear (or equivalents like Asana or Monday.com) for project management.
 
 
 You have exceptional organization, crisp writing, and dependable follow-through.
 
 
 You feel comfortable representing the executive office with confidence internally and externally.
 
 
 You may come from the following backgrounds:
 
 
 <ul>
 <li>
 Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
 </li>
 <li>
 Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
 </li>
 <li>
 Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
 
 
 </li>
 </ul>
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Catered lunch daily
 </li>
 <li>
 Dinner stipend
 </li>
 <li>
 $150/month wellness benefit (gym, fitness classes, mental health)
 </li>
 <li>
 401(k) plan
 </li>
 <li>
 Paid parental leave (12 weeks maternal, 6 weeks paternal)
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Medical, dental, and vision coverage
 
 
 </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 
 
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Executive Assistant to Head of Strategy & Operations

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