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administrative assistant iii

executive administrative assistant

JPMorganChase

<div><b>JOB DESCRIPTION</b><br>
<br>
<br>
<p>Join our Commercial &amp; Investment Bank Equities team as an Executive Administrative Assistant, where you will have the opportunity to work in a high-paced organization. This role offers daily interaction with executive level internal clients across various lines of businesses, providing a platform for professional growth and skill enhancement. Be part of a team that values structure, attention to detail, and quality focus.</p><p>
</p><p>As an Executive Administrative Assistant on the Commercial &amp; Investment Bank Equities team you possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced organization. You will need to work well in a team environment, be able to represent the senior leaders and team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt to procedures, processes and techniques to complete assignments in line with the department's activities and goals.</p><p>
</p><p><b>Job Responsibilities:</b></p><ul><li>
Maintain detailed, up-to-date calendars and proactively manage scheduling conflicts and priorities.</li><li>
Coordinate visitor access and handle all related onsite logistics.</li><li>
Plan and execute high volumes of onsite/offsite events (virtual and in-person), including meetings and roadshows&mdash;managing invitations, scheduling, catering, transportation, and related logistics.</li><li>
Screen incoming calls, assess urgency, and exercise discretion when sharing information.</li><li>
Coordinate logistics for internal and external meetings, partnering closely with the sales team to ensure client registration and confirmed schedules.</li><li>
Arrange and coordinate high volumes of domestic and international travel, including complex itineraries.</li><li>
Process T&amp;E expenses for team members, ensuring adherence to policy and timely submission within guidelines.</li><li>
Serve as a subject matter expert on applicable policies and procedures, providing guidance and ensuring compliance.</li><li>
Draft and deliver high-quality emails and communications to stakeholders at all organizational levels.</li><li>
Independently manage recurring responsibilities, escalating risks early and proactively communicating potential issues or delays.</li><li>
Support ad hoc projects and materials preparation, including editing spreadsheets and presentations, printing for client meetings, and collaborating effectively with the administrative assistant team.</li></ul><p>
</p><p><b>Required qualifications, skills and capabilities</b></p><ul><li>
Candidates should have at least 3 years of administrative experience, supporting all levels through Managing Director</li><li>
Advanced calendar management</li><li>
Advanced ability to organize and prioritize</li><li>
Tact and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Candidates should have Expense and Invoice knowledge</li><li>
Strong proficiency in Microsoft Office and experience with using Co-Pilot, LLM Suite and AI technology tools</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li><li>
Ability to learn procedures and processes quickly</li></ul><p>
</p><p>Note:
</p><p><b>Hours 6:00AM - 2:30PM</b></p><p><b>
This role requires five days in the office (Mon-Fri) and will not support Hybrid/Remote option.
</b></p><p><b>This role does not offer relocation or transfer assistance.</b><br>
</p><p>FEDERAL DEPOSIT INSURANCE ACT:
</p><p>This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.</p><p>
This information should be placed at the bottom below the Preferred qualifications, capabilities, and skills section.</p>
<b>ABOUT US</b><br>
<br>
<br>
<div><div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><p></p><div><p>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
</p><div><p>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.</p>
<p>JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans</p><br>
</div></div></div><br>
<br>
<b>ABOUT THE TEAM</b>
<br>
<br>
J.P. Morgan's Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Executive Administrative Assistant

Houlihan Lokey

<div><p><b>Business Unit:</b></p>
Corporate Finance<p><b>
Industry:</b></p>
General
<p><b>Overview</b></p>
Houlihan Lokey, Inc. (NYSE:HLI) is a leading global investment bank recognized for delivering independent strategic and financial advice to corporations, financial sponsors, and governments. With uniquely deep industry expertise, broad international reach, and a partnership approach rooted in trust, the firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Our unmatched transaction volumes provide differentiated, data-driven perspectives that help our clients achieve their most critical goals. To learn more about Houlihan Lokey, please visit HL.com.
<p><b>Corporate Finance</b></p>
Houlihan Lokey has extensive expertise in mergers, acquisitions, divestitures, activist shareholder and takeover defense, and other related advisory services for a broad range of U.S. and international clients. Our experience in M&amp;A has earned us consistent recognition throughout the industry. In 2025, LSEG ranked our firm the No. 1 investment bank for all global M&amp;A transactions.
<div><p><b>Scope</b><b>:</b></p></div><p></p><div><p>
As an Executive Assistant, you will have delegated authority from the Head(s) of Corporate Finance (the &ldquo;Head(s)&rdquo;) to perform advanced administrative tasks on special projects and confidential assignments directly related to significant Company matters with minimal supervision. You will exercise considerable discretion and independent judgment in prioritizing and professionally managing the Head(s)&rsquo; external contacts. You will also independently plan, organize and schedule work based on necessary deadlines and priorities. The Executive Assistant role requires extensive knowledge of Company operations and organizational procedures. It may also require regular use of technical and business vocabulary.</p></div><p></p><div><p><b><br>
Core</b><b> </b><b>Responsibilities</b><b>:</b></p></div><div><div><ul><li><p>
Provides administrative support to the Head(s) and their direct team in an efficient and timely manner. Stays informed of current projects, issues, and priorities across the line of business and takes on additional tasks as appropriate.</p></li></ul></div><div><ul><li><p>
Manages the following processes on behalf of Corporate Finance (&ldquo;CF&rdquo;) Management:</p></li></ul></div><div><ul><li><p>
Event Request process review and approval up to $1000</p></li></ul></div><div><ul><li><p>
Quarterly Business Review Process &ndash; including facilitating materials and complex scheduling with discretion over timing on behalf of the Head(s)</p></li></ul></div><div><ul><li><p>
Innovation Submission Committee Administration &ndash; including creation of a process for a new committee, drafting of communications, and furthering committee objectives</p></li></ul></div><div><ul><li><p>
Performance Review Process &ndash; including helping coordinate year-end review meetings, managing event logistics, and serving as on-site support for the year-end review meeting in Dallas</p></li></ul></div><div><ul><li><p>
Manages highly confidential, business sensitive information.</p></li></ul></div><div><ul><li><p>
Exercises independence, judgement, and discretion in meeting acceptance, creation, and overall scheduling on behalf of assigned executive(s).</p></li></ul></div><div><ul><li><p>
Coordinates travel, hotel accommodations, and meeting facilities. Researches, negotiates, and arranges off-site meetings, events, and dinners. Develops itineraries to ensure maximum efficiency and convenience for each trip. Keeps track of potential clients and other contacts to meet in each destination city and schedules meeting opportunities.</p></li></ul></div><div><ul><li><p>
Creates and submits expense reports for assigned executive(s) in a timely manner, adhering to the Company&rsquo;s expense policies to ensure timely reimbursement. Proactively obtains missing receipts and reconciles credit card statements to ensure all expenses are submitted.</p></li></ul></div><div><ul><li><p>
Manages event planning and on-site event execution for Corporate Finance, including working with the Marketing Department to develop budgets, selecting venues, assisting with registration, coordinating with speakers, making menu selections (including special requirements), planning group activities, selecting and ordering event gifts, and other related tasks.</p></li></ul></div></div><div><div><ul><li><p>
Independently creates company-wide correspondences on behalf of assigned executive(s).</p></li></ul></div><div><ul><li><p>
Maintains a professional work environment, helping to create and foster a positive CF administrative culture.</p></li></ul></div><div><ul><li><p>
Assists with training and onboarding of new administrative assistants to ensure understanding of Company and departmental policies and procedures.</p></li></ul></div><div><ul><li><p>
Understands and upholds Company and departmental policies and procedures.</p></li></ul></div><div><ul><li><p>
Responds to requests for assistance from other business units, groups, and internal and external colleagues and proactively offers assistance when available.</p></li></ul></div><p></p><div><p><b><br>
Additional</b><b> </b><b>Responsibilities:</b></p></div><div><ul><li><p>
Assures that the executive(s)&rsquo; schedules are aligned with identified priorities. Uses independent judgment in rearranging the executive(s)&rsquo; schedule daily to ensure efficient use of time and manageable workload.</p></li></ul></div><div><ul><li><p>
Effectively coordinates and collaborates with colleagues, clients, and stakeholders at all levels to complete tasks and/or projects as needed.</p></li></ul></div><div><ul><li><p>
Performs other related duties and special projects as assigned.</p></li></ul></div></div><p></p><div><div><p><b>
Qualifications</b><b>:</b>
</p></div><div><ul><li><p>Exceptional attention to detail and organizational skills.</p></li></ul></div><div><ul><li><p>
Minimum of five (5) years of experience in an advanced administrative position, preferably in the professional or financial services industry.</p></li></ul></div><div><ul><li><p>
Intermediate or advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</p></li></ul></div><div><ul><li><p>
Demonstrates effective decision-making skills and can make decisions independently or with minimal direction.</p></li></ul></div><div><ul><li><p>
Excellent analytical skills with the ability to work proactively and independently.</p></li></ul></div><div><ul><li><p>
Strong interpersonal and communication skills with ability to work with colleagues and clients.</p></li></ul></div><div><ul><li><p>
Advanced written communication skills, with accurate spelling, grammar, and punctuation.</p></li></ul></div><div><ul><li><p>
Ability to communicate in a clear, precise, and professional manner in both written and verbal communications.</p></li></ul></div><div><ul><li><p>
Ability to exercise good business judgment when responding to the needs of clients and stakeholders, both internal and external.</p></li></ul></div></div><div><div><ul><li><p>
Ability to multitask, prioritize, and manage the completion of projects in an efficient and timely manner independently or with limited supervision.</p></li></ul></div></div>
<p><b>Compensation and Benefits</b></p>
Houlihan Lokey is committed to providing its employees with an exciting career opportunity and competitive total compensation package, which may include other components such as discretionary incentive compensation. The firm&rsquo;s good faith and reasonable estimate of the possible salary range for this role at the time of posting is:
<p>$120,000 - $130,000</p>
Actual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate&rsquo;s relevant qualifications, skills, and experience and the location where this position may be filled.
<p>Houlihan Lokey provides a competitive benefits package. Our current benefits offerings can be found here:</p><p></p><p><b>
2026 Benefits</b></p><p></p><p><b><i>
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.</i></b></p>
#LI-117799</div>

Executive Assistant

HealthRIGHT 360

HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment.
<br><br>
<b>Benefits and perks:</b><br>
<ul>
<li>HR360 offers a robust benefits package, including PTO, 15 paid holidays, commuter benefits, retirement plans, and more!</li>
<li>Employees qualify for public loan forgiveness programs</li>
<li>Training and professional development opportunities</li>
<li>Work with mission driven, compassionate colleagues and make a difference every day in the work that you do.</li>
</ul>
The Executive Assistant (EA) provides a wide range of functions to ensure the effectiveness of the President & CEO and the Managing Director of Strategic Initiatives (MDSI) of a mission-driven nonprofit organization dedicated to providing healthcare to those who can least afford it. The CEO sets the strategic direction for the organization. The MDSI sets the final deliverables. The EA implements and follows the MDSI’s decisions and direction and ensures completion of assigned actions. This role is ideal for a hyper organized, tech savvy person who thrives on moving complex work forward across teams and stakeholders.
<br><br>
This position requires excellent judgement and decision-making, the ability to manage confidential and non-routine information, a proactive mindset, and an action-oriented approach. The ideal candidate has precise attention to detail, the ability to function with minimal supervision, excellent written and verbal communication skills, and very high customer-service orientation, including a willingness to help with a diverse set of tasks and needs that come up throughout their daily work.
<br><br>
<b>Key Duties and Responsibilities:</b><br>
Executive Assistance to the CEO and MDSI
<br><ul>
<li>Proactively manage the CEO’s schedule in coordination with the MDSI including heavy calendaring and meeting and travel coordination</li>
<li>Manage and triage CEO’s internal and external communication including emails, mail, signature requests, and other critical items</li>
<li>Organize and file important agency mail, emails, records, and other important paperwork</li>
<li>Track and submit expense reports</li>
<li>Track projects and other initiatives and provide timely updates</li>
<li>Coordinate internal and external meetings, including scheduling, preparing meeting agenda and materials, recording and sharing meeting minutes, and following up on action items and deliverables</li>
<li>Coordinate logistics for meetings, retreats, donor/funder visits, conference presentations, speaking engagements, and other events</li>
<li>Organize catering for in person meetings/retreats and special events</li>
</ul>
Administrative Headquarters Facility Coordination
<br><ul>
<li>Maintain consistent presence at the facility and take ownership of the space</li>
<li>Monitor supply levels and reorder supplies and equipment as needed (office supplies, hygiene supplies, printer materials, meeting supplies, kitchen items, etc.)</li>
<li>Maintain organized supply storage areas and ensure supplies are neat and accessible</li>
<li>Ensure common areas (conference rooms, reception, kitchen, shared workspaces) are tidy, functional, and ready for use</li>
<li>Coordinate with Facilities/Operations Department on building wide initiatives, repairs, cleaning needs, or space configuration requests (submit IT/Facilities tickets when issues arise and track completion)</li>
<li>Maintain an organized system for reserving rooms and equipment</li>
<li>Answer and triage telephone calls, mail, and in-person visits by staff, clients, and other guests</li>
<li>Greet and support visitors and guests and ensure all visitors adhere to safety protocols and have a smooth experience visiting the space</li>
<li>Oversee incoming and outgoing mail and packages for 986 Mission and ensure timely routing to appropriate departments or individuals</li>
<li>Prepare meeting spaces with materials, refreshments, signage, or technical setup as directed</li>
<li>Support departments with events on site (e.g. new staff orientation, graduation ceremonies, donor/funder visits, etc.)</li>
<li>Maintain an updated HQ procedures guide and communicate relevant updates to staff</li>
<li>Serve as a point of contact for day to day HQ logistical and administrative questions</li>
</ul>
Administrative Support for the Executive Team for MDSI Led Work
<br><ul>
<li>Translate decisions and strategic direction into organized workplans, calendars, and task lists and manage follow up with executive team in coordination with the MDSI</li>
<li>Attend and schedule internal/external meetings and in-person retreats, and coordinate all pre and post meeting logistics including preparing agendas, ensuring attendance, taking minutes, ordering supplies and catering, and following up on tasks</li>
<li>Prepare, proof, and format documents, slide decks, and other important executive documents and ensure version control and timely distribution</li>
<li>Handle sensitive information with discretion and maintain organized digital files and records</li>
</ul>
Board of Directors Liaison and Management for MDSI Led Work
<br><ul>
<li>Serve as the liaison between the CEO and MDSI and the Board of Directors</li>
<li>Provide administrative and logistical support to the Board of Directors and the committees such as take minutes, file important documents, ensure compliance with by-laws, etc.</li>
<li>Prepare agendas, board packets, formal written reports, and other relative documents</li>
<li>Take and archive meeting minutes and keep organized for distribution to relative departments as needed</li>
<li>Provide support with board stewardship such as board recruitment and recognition</li>
<li>Schedule and attend board meetings, committee meetings, retreats, and special events</li>
<li>Order supplies and catering for meetings and events</li>
</ul>
Committee and Project Coordinating for MDSI Led Work
<br><ul>
<li>Participate as an active member of organization’s Employee Engagement Committee and serve as the secretary and project coordinator for the iDARE (DEIB) Steering Committee, Project Management Committee (PMC), and the Modernization Team.</li>
<li>Schedule meetings, track projects, monitor milestones, flag delays, and surface risks to the MDSI</li>
<li>Attend committee meetings, take structured notes and track follow-ups and ensure committee members complete assigned tasks on time</li>
<li>Coordinate input from multiple departments and stakeholders (collecting updates, documents, data, etc.) and ensure effective cross team communication</li>
<li>Assist with drafting, formatting, and assembling project deliverables such as reports, presentations, timelines, and summaries</li>
<li>Schedule recurring and ad hoc committee meetings, secure meeting spaces or virtual links, and ensure all logistics are in place</li>
<li>Prepare agendas, drafts, and supporting documents and ensure materials are distributed in advance and accessible to all participants</li>
<li>Maintain organized archives of agendas, minutes, and decision logs.</li>
<li>Send reminders, status updates, and follow-up communications consistent with MDSI expectations</li>
<li>Support the onboarding and orientation of new committee members (e.g., sharing materials, charter documents, norms)</li>
</ul>
<b>Required Knowledge, Skills and Abilities:</b><br>
<ul>
<li>Bachelor's degree and at least 2-4 years of related professional experience, including experience with project management, complex calendaring and scheduling, and external stakeholder communication</li>
<li>Must be able to commute and work out of the administrative headquarters 4-5 days per week</li>
<li>Must be able to travel to programs throughout California as needed</li>
<li>Must be able to work evenings and some weekends for events as needed</li>
<li>Collaborative spirit; willingness to support colleagues and constituents, ability to remain calm and maintain a sense of humor in high- pressure situations</li>
<li>Ability to thrive under pressure; diplomatically multi-task and cope with uncertainty</li>
<li>Excellent written, oral, and interpersonal skills; ability to maintain a professional demeanor while interacting with all types of stakeholders and consumers</li>
<li>Ability to exercise common sense in routine and non-routine situations, willingness to manage up as necessary and appropriate</li>
<li>Excellent organizational skills; keen appreciation for accurate filing and recordkeeping systems</li>
<li>Ability to maintain the confidentiality of sensitive and non-routine information</li>
<li>Excellent computer skills including Microsoft Office Suite and Internet including Microsoft Teams</li>
<li>Experience working in healthcare, social services or non-profit settings</li>
<li>Experience with board management, project management, and committee management</li>
<li>We will consider for employment qualified applicants with arrest and conviction records.</li>
<li>Must complete a background check and livescan.</li>
</ul>


Valence Law Group

<p><b>Legal Assistant / Transactional Paralegal</b></p><p><b>Valence LLP | Remote / San Francisco Bay Area Required</b></p><p><b>About Valence LLP</b></p><p>Valence LLP is a boutique commercial real estate law firm focused on sophisticated real estate transactions. Our practice includes office, industrial, R&amp;D, life sciences, retail, and mixed-use leasing, acquisitions and dispositions, and other commercial real estate transactions. We are a collaborative, technology-forward firm with a distributed team and a strong emphasis on excellent work product, responsiveness, and practical client service.</p><p><b>Position Summary</b></p><p>We are seeking a Legal Assistant / Transactional Paralegal to support one or more senior attorneys in our commercial real estate practice. This full-time role is expected to involve roughly 60% administrative, executive assistant, and matter management support and 40% legal assistant/paralegal support.</p><p>The ideal candidate is highly organized, detail-oriented, and proactive, with strong Microsoft Word skills (formatting, proofreading, redlining, document cleanup, styles, numbering, tables, headers/footers, cross-references) and the ability to learn new systems and terminology quickly. Prior transactional real estate experience is preferred, but not required. We are open to training a strong litigation paralegal, legal assistant, or legal secretary interested in transitioning into transactional work. Above all, we are looking for someone who works hard, takes pride in producing excellent work, and is eager to become an indispensable part of a high-performing team.</p><p><b>Responsibilities</b></p><p><i><b>Administrative &amp; Matter Management</b></i></p><ul><li>Manage attorney calendars and coordinate client meetings, deadlines, and follow-ups</li><li>Monitor attorney email, flag action items, and help keep matters moving</li><li>Maintain matter status and deadlines in project management software</li><li>Support client and matter onboarding/offboarding</li><li>Enter attorney time and assist with billing follow-up</li><li>Organize and manage documents in the Firm's document management system</li><li>Track deliverables, open issues, document versions, and client requests</li><li>Communicate professionally with clients, opposing counsel, brokers, and consultants</li></ul><p><i><b>Legal Assistant / Paralegal Support</b></i></p><ul><li>Proofread, format, edit, and assemble legal documents and correspondence</li><li>Prepare first drafts of leases, lease amendments, and miscellaneous leasing documents (including consents to assignment/sublease/change in control and broker listing and commission agreements) incorporating LOI terms</li><li>Prepare and revise redlines, exhibits, signature packets, and closing sets, including closing checklists and closing binders</li><li>Review documents for blanks, missing information, or missing exhibits</li><li>Assist with basic due diligence, checklists, abstracts, and transaction tracking</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor's degree required</li><li>At least 3 years of experience as an executive assistant, legal assistant, legal secretary, or paralegal preferred</li><li>Prior law firm, in-house legal, real estate, or professional services experience preferred</li><li>Advanced Microsoft Word skills and strong proofreading/attention to detail</li><li>Strong organizational skills and ability to manage multiple deadlines</li><li>Excellent written and verbal communication</li><li>Experience with Adobe Acrobat; comfort learning new software systems</li><li>Ability to work independently, anticipate needs, and exercise sound judgment while maintaining confidentiality</li><li>Experience with project management software, document management systems, billing software, or commercial real estate transactions is a plus</li></ul><p><b>Technology</b></p><p>Our team uses modern systems, including document management, project management, billing, communication, and AI-assisted tools. The right candidate must be comfortable learning new platforms and keeping information organized across systems.</p><p><b>Work Environment</b></p><p>This is a remote position, and candidates must have a quiet, dedicated workspace at home. Regular availability during Pacific Time business hours is required. Candidates must also be able to travel to one of the Firm's offices in San Francisco, Lafayette, or Petaluma 1-2 times per month, as well as visit the UPS Store on occasion, so candidates must be located in the San Francisco Bay Area</p><p><b>Benefits</b></p><ul><li>QSERA Health Care reimbursement</li><li>Paid time off</li><li>Long Term Disability and Life Insurance coverage, provided by the Firm at no additional cost to the employee</li></ul><p><b>Salary</b></p><p>$70,000-$90,000 per year, based on skills and experience.</p><p><b>How to Apply</b></p><p>Please submit a resume and a brief cover letter describing your relevant experience and interest in the role. No direct calls, please.</p><p>Pay: $70,000.00 - $90,000.00 per month</p><p>Application Question(s):</p><ul><li>Please confirm you live in the Bay Area and are willing to travel to a local office 1-2 times a month.</li></ul><p>Work Location: Remote</p>

Legal Assistant/Transactional Paralegal

Bank of America

<div><p><b>Job Description:</b></p><p></p><p>
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.<br>
<br>
Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates&rsquo; physical, emotional, and financial wellness through affordable, competitive and flexible benefits.<br>
<br>
We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.<br>
<br>
Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.<br>
<br>
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!</p><p></p><p><b>
Job Description:</b><br>
This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.</p><p></p><p><b>
Responsibilities:
 </b></p><ul><li><p>Support 6-8 Bands 2&amp;3 employees with minimal indirect support for their direct reports</p></li><li><p>
Communicate and interact with all levels of the Bank of America including senior executives across other business lines and support partners</p></li><li><p>
May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and Judgment.</p></li><li><p>
Manage multiple objectives, projects or activities all at once</p></li><li><p>
Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence</p></li><li><p>
Proactively manage executive calendar, key deadlines, delivery commitments, routines</p></li><li><p>
Coordinate schedule for executive to maximize time and create efficiencies; proactively anticipate issues/challenges</p></li><li><p>
Phone coverage, travel scheduling for both domestic and international travel and expense processing, invoice processing where needed</p></li><li><p>
Assist in organizing and executing All Hands/Staff Meetings</p></li><li><p>
Maintain email distribution groups / Update orientation slides and org chart monthly</p></li><li><p>
Assists with on-boarding of employees and contractors as well as coordinating employee events</p></li><li><p>
Communicates with executives and line management to gather and convey relevant information</p></li><li><p>
Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment</p></li><li><p>
Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner</p></li><li><p>
Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments</p></li><li><p>
Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills</p></li><li><p>
Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems</p></li></ul><p></p><p><b>
Required Qualifications:</b></p><ul><li><p>
3-5 years of experience providing administrative support at the senior management level</p></li><li><p>
Significant time management, multi-tasking and prioritization skills</p></li><li><p>
Highly organized with strong attention to detail</p></li><li><p>
Ability to work effectively under pressure and time constraints</p></li><li><p>
Strong written and verbal communication skills, ability to interface with Senior Executives</p></li><li><p>
Advanced skills in Outlook and other MS Office programs (Teams, Excel, Word, PowerPoint, OneNote, Visio)</p></li><li><p>
Knowledge of Bank of America systems including: Workday, Concur, GEP Smart, TechDirect, Flagscape, ACR, ARM, etc.</p></li><li><p>
Concur or similar experience processing travel and expenses</p></li></ul><p><b>
Skills:</b></p><ul><li><p>
Administrative Services</p></li><li><p>
Attention to Detail</p></li><li><p>
Customer and Client Focus</p></li><li><p>
Planning</p></li><li><p>
Prioritization</p></li><li><p>
Adaptability</p></li><li><p>
Collaboration</p></li><li><p>
Event Planning</p></li><li><p>
Office Administration</p></li><li><p>
Problem Solving</p></li><li><p>
Facilities Management</p></li><li><p>
Oral Communications</p></li><li><p>
Recording/Organizing Information</p></li><li><p>
Research</p></li><li><p>
Written Communications</p></li></ul><p>
The following laws or regulations restrict or prohibit the hiring of individuals with certain specified criminal history for the position Credit Solutions Advisor II: FDIC, Safe Act/Loan Originators</p><p></p><p><b>
Shift:</b></p>
1st shift (United States of America)<p></p><p><b>
Hours Per Week:</b></p>
40</div><p></p>

Administrative Assistant III

Airport Express Shuttle, Inc.

<p><strong>Job Overview</strong><br /><br /><strong>Airport Express Shuttle, Inc.</strong> is seeking a diligent and professional <strong>Virtual Assistant</strong> to join our team on a <strong>full-time</strong>, remote basis. At Airport Express Shuttle, Inc., we provide friendly, affordable, and convenient shared-ride airport shuttle services, making travel easier for our customers. The successful candidate will play a crucial role in supporting our daily operations by providing outstanding administrative and customer service support from a remote location. This role is ideal for a self-motivated individual with excellent organisational skills and a commitment to customer satisfaction. Please note that while this is a remote position, the role requires working hours aligned with our core operations in the Pacific Time Zone (San Francisco).<br /><br /><strong>Responsibilities</strong><br /><br />* Provide first-class customer support by responding to enquiries via email, phone, and online chat in a timely and professional manner.<br />* Manage all aspects of the booking process, including new reservations, modifications, and cancellations.<br />* Coordinate with our team of drivers to ensure schedules are accurate and that pickups and drop-offs are seamless.<br />* Maintain and update customer information accurately within our company database.<br />* Perform general administrative duties, such as data entry, report generation, and supporting the management team as required.<br />* Handle customer feedback and resolve any issues or complaints with empathy and efficiency to ensure a positive outcome.<br />* Assist with the processing of payments and the management of invoices.<br /><br /><strong>Qualifications</strong><br /><br />* Proven experience as a Virtual Assistant, Customer Service Representative, or in a similar administrative role.<br />* Exceptional written and verbal communication skills.<br />* Strong organisational, multitasking, and time-management abilities.<br />* Proficiency in using Microsoft Office Suite and other common remote working tools.<br />* The ability to work independently and take initiative in a remote environment.<br />* A customer-focused attitude with a high degree of professionalism and reliability.<br />* Access to a quiet, dedicated workspace and a stable, high-speed internet connection.<br />* Previous experience in the transport or travel industry is advantageous but not essential.</p>

Virtual Assistant

Dialog

<div><div><div>Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.</div>
<div></div>
<div>We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what&rsquo;s next. We&rsquo;re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and Canada's Greenest Employers, committed to using our design practice as a force for good in the world.</div><div></div><div><p><br>
We are seeking an organized and detail-oriented <b>Marketing &amp; Administration Coordinator</b> to join our team. Working closely with architects, urban designers, interior designer, and firm leadership, you will play a key role in researching, coordinating and producing proposals, qualifications packages, presentations, and other pursuit materials that showcase our expertise and vision. In addition to supporting marketing and business development efforts, you will contribute to the day-to-day administration of our studio, helping ensure a professional, organized, and collaborative environment. The ideal candidate is an exceptional writer, strong communicator, and proactive problem solver with an interest in architecture, engineering, and construction industry.</p>
</div></div>
<div><div><h3 class="jobSectionHeader"><b>How you'll make a difference:</b></h3><div><div><h3 class="jobSectionHeader"><b>
Marketing &amp; Proposal Support</b></h3>
<ul><li>Support pursuit planning, strategy development, and proposal production through research, coordination, content development, and collaboration with project teams across the firm.</li>
<li>Draft, edit, and proofread proposal content including cover letters, executive summaries, project descriptions, team qualifications, resumes, interview materials, and other pursuit-related content.</li>
<li>Coordinate and produce proposals, qualifications packages, and presentation materials in collaboration with project teams across the firm.</li>
<li>Maintain our customer relationship management database for contact information, opportunity tracking, and proposal production.</li>
<li>Collaborate with and support marketing team members across the larger marketing team on practice-wide marketing projects and campaigns.</li>
<li>Assist with industry/client/market sector research.</li>
<li>Coordinate pursuit schedules, deadlines, and submission requirements.</li>
<li>Review RFQs/RFPs and develop compliance matrices and submission checklists.</li>
<li>Develop resumes, project sheets, references, and other proposal content.</li>
<li>Support interview preparation, presentation development, and pursuit logistics.</li>
<li>Maintain proposal templates, boilerplate content, and marketing collateral.</li>
</ul><h3 class="jobSectionHeader"><b>Administration Support</b></h3>
<div><ul><li>Support meeting and event coordination.</li>
<li>Assist with office supply ordering and vendor coordination.</li>
<li>Coordinate shipping, deliveries, and administrative logistics.</li>
<li>Assist studio leadership with general administrative support as needed.</li>
</ul></div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>Who you are:</b></h3><div><div><div>
<ul><li>3-5 years of experience in marketing, proposals, business development, or communications within a professional services environment.</li>
<li>Strong business writing, editing, and proofreading skills with exceptional attention to detail.</li>
<li>Highly organized with strong project management and time management abilities.</li>
<li>Demonstrated ability to manage multiple concurrent pursuits and deadlines in a fast-paced, deadline-driven environment with minimal supervision.</li>
<li>Strong visual communication skills and proficiency in Adobe InDesign.</li>
<li>Proficiency in Microsoft Office, including Word, PowerPoint, and Excel.</li>
<li>Professional and confident communicator with strong interpersonal skills.</li>
<li>Experience with CRM platforms such as Unanet or similar systems is an asset.</li>
<li>Experience in architecture, engineering, planning, landscape architecture, construction, real estate, or a related professional services environment is strongly preferred.</li>
<li>A self-starter, who is willing to roll up your sleeves and get stuff done!</li>
</ul></div></div></div></div></div><div><div>$75,000 - $85,000 a year</div><div><i>
At DIALOG, we believe compensation should reflect the unique talent each person brings to our team. We look at annual market data to understand how different roles are compensated in our industry, but we also recognize that your experience, skills, location, and the impact you make all play a part in shaping your total rewards. Because of this, final offers may differ from the ranges listed - we want to make sure everyone is recognized in a manner that is fair, competitive, and true to the value they bring.</i></div></div>
<div><div><b>Don&rsquo;t meet every single requirement? We still encourage you to apply! We&rsquo;re looking for future DIALOGers who are eager to learn, bring unique perspectives, and want to make a real difference in the world&mdash;even if your experience doesn&rsquo;t align perfectly with every qualification.</b></div>
<div></div>
<div><b>Perks &amp; Benefits</b></div>
<div>401k matching, opportunities for full-time employees to participate and select from a range of comprehensive health, dental, and insurance benefits, encouraged work/life balance with gifted time off during the holiday season, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.</div>
<div></div>
<div><b>Professional Development</b></div>
<div>DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation&trade; supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities.</div>
<div></div>
<div><b>Equal Opportunity</b></div>
<div>DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG&rsquo;s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.</div></div>
<div><div>We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div></div></div>

Marketing & Administration Coordinator

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43 executive administrative assistant jobs In San Francisco

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Marketing & Administration Coordinator