administrative assistant (full time) Jobs in San Francisco

administrative assistant (full time)

executive assistant & office manager Jobs in San Francisco

executive assistant & office manager

executive assistant, marketing Jobs in San Francisco

executive assistant, marketing

temporary human resources administrative assistant Jobs in San Francisco

temporary human resources administrative assistant

executive assistant office manager

REDCAR

Overview We are seeking a highly organized and proactive Executive Assistant/Office Manager to support our executive team and oversee daily office operations. This role is essential in ensuring smooth administrative functions, coordinating projects, and maintaining an efficient work environment. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various administrative tools and software.Duties<ul><li>Provide comprehensive executive administrative support, including calendar management, scheduling meetings, and coordinating appointments using Microsoft Outlook Calendar and Google Workspace.</li><li>Manage office operations to ensure an organized and productive environment, including filing, data entry, and front desk responsibilities.</li><li>Assist with event planning for company functions, meetings, and client events.</li><li>Handle bookkeeping tasks utilizing QuickBooks and perform basic bookkeeping duties such as invoicing and expense tracking.</li><li>Coordinate projects across departments, ensuring deadlines are met and deliverables are on track.</li><li>Prepare correspondence, reports, proofreading documents, and transcriptions with attention to detail.</li><li>Manage multi-line phone systems with professional phone etiquette; respond to inquiries promptly and courteously.</li><li>Oversee office supplies inventory, organize files, and maintain office equipment.</li><li>Support personal assistant duties as needed for executive team members.</li><li>Utilize office management skills to streamline processes and improve overall efficiency.</li></ul>Experience<ul><li>Proven experience in an executive assistant or office management role with a strong background in administrative support.</li><li>Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and DocuSign.</li><li>Experience with QuickBooks for bookkeeping tasks is preferred.</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment.</li><li>Excellent typing speed and data entry accuracy; capable of handling transcription tasks.</li><li>Prior experience with event planning, project coordination, and calendar management is highly desirable.</li><li>Exceptional communication skills with professional phone etiquette and customer service experience.</li><li>Familiarity with multi-line phone systems and office technology is essential. This position offers an opportunity to be a vital part of a dynamic team while utilizing a broad skill set in office administration and executive support. The successful candidate will thrive in a well-organized environment that values professionalism, efficiency, and proactive problem-solving.</li></ul>Job Type: Full-timePay: $60,000.00 - $100,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant & Office Manager

Optimus Capital

<div>
 
 
 
 *Yutori Method&trade; is managing the recruitment for this role.
 
 
 
 
 
 
 
 This is a full-time,&nbsp;in-person&nbsp;position based in Gold River, CA. Candidates must be within 30 min commute or willing to relocate.
 
 
 
 
 
 
 About Optimus Capital
 
 
 
 Optimus Capital is a fast-growing private lending and real estate investment company specializing in financing residential and commercial projects. Known for its agility, integrity, and investor-first mindset, the team provides reliable lending solutions, strong relationships, and a streamlined experience from application to funding.
 
 
 
 
 
 With multiple active business entities, a busy deal pipeline, and rapid organizational growth, the CEO is looking for an Executive Assistant who can bring order, structure, and consistency to a fast-moving environment.
 
 
 
 
 
 
 Why This Role Is Exciting
 
 
 
 This is a rare opportunity to work directly alongside a&nbsp;successful CEO, serving as his primary organizational partner across both business and personal responsibilities.
 
 
 
 
 <ul>
 <li>
 You will sit at the center of how the CEO operates&mdash;ensuring the trains run on time, priorities stay aligned, and nothing falls through the cracks. Your support will directly increase the CEO&rsquo;s capacity to focus on high-level decision-making, while you handle the details, follow-through, and systems that keep everything moving smoothly.
 </li>
 <li>
 You will be the glue that keeps the CEO organized, prepared, and operating at his best; removing bottlenecks from the rest of the organization.
 </li>
 <li>
 You&rsquo;ll gain meaningful insight into private lending, real estate investment, and business operations simply by being in the room and managing the rhythm of how the CEO works&mdash;while staying in a role designed for long-term stability, trust, and partnership.
 </li>
 <li>
 You&rsquo;ll work closely with both the CEO and the Office Manager to ensure the office, the business, and the CEO&rsquo;s personal world stay synchronized, structured, and efficient.
 </li>
 </ul>
 
 
 
 
 If you love bringing clarity to chaos, enjoy building structure, and thrive supporting a busy principal, this role places you at the heart of a growing company that values reliability, trust, and thoughtful execution.
 
 
 
 
 
 
 The Right Fit Candidate
 
 
 
 
 This role will thrive with someone who is:
 
 
 <ul>
 <li>
 Exceptionally organized and naturally detail-oriented
 </li>
 <li>
 Calm, steady, and grounded&mdash;even when the CEO&rsquo;s priorities shift
 </li>
 <li>
 A proactive thinker who anticipates needs without waiting for direction
 </li>
 <li>
 Someone who enjoys being the behind-the-scenes engine that keeps everything running
 </li>
 <li>
 Comfortable supporting both business and personal tasks
 </li>
 <li>
 Trustworthy with sensitive information
 </li>
 <li>
 A strong communicator with emotional intelligence and professionalism
 </li>
 <li>
 Tech-forward and open to using tools or AI to improve systems
 </li>
 <li>
 Looking for a long-term, high-trust partnership with a CEO
 </li>
 </ul>
 
 
 
 
 This is a&nbsp;very personal, high-touch support role. Success comes from reliability, follow-through, and creating structure.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 CEO Support &amp; Project Management
 
 
 <ul>
 <li>
 Manage&nbsp;Monday.com&nbsp;and maintain the CEO&rsquo;s full task and project workflow
 </li>
 <li>
 Turn voice notes, ideas, and conversations into structured action items
 </li>
 <li>
 Lead weekly 1:1 meetings with the CEO to capture priorities, organize next steps, and ensure follow-through
 </li>
 <li>
 Oversee the CEO&rsquo;s email (Superhuman), calendar, scheduling, and time protection
 </li>
 <li>
 Maintain SOPs, corporate records, subscriptions, contracts, and compliance deadlines
 </li>
 <li>
 Supervise and delegate to a virtual assistant
 </li>
 <li>
 Handle business and personal travel planning and itineraries
 </li>
 <li>
 Maintain CRM, pipeline updates, follow-up cadence, and outreach support
 </li>
 <li>
 Attend select networking events with the CEO; organize contacts and next steps
 </li>
 </ul>
 
 
 Office Support
 
 
 <ul>
 <li>
 Manage phone lines, greet visitors, and support general front-office operations
 </li>
 <li>
 Maintain supplies, snacks, inventory, and a clean, welcoming workspace
 </li>
 <li>
 Implement and maintain shared password systems and essential admin access
 </li>
 </ul>
 
 
 Personal Support
 
 
 <ul>
 <li>
 Process physical mail; coordinate with CPA/accounting for documents and receipts
 </li>
 <li>
 Maintain personal password systems and financial organization
 </li>
 <li>
 Schedule personal appointments, family travel, and life logistics
 </li>
 <li>
 Support bill management and personal administrative tasks
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent (preferred)
 </li>
 <li>
 4+ years of executive support or project management experience (required)
 </li>
 <li>
 Strong organizational and communication abilities
 </li>
 <li>
 Tech experience with tools like:
 </li>
 <li>
 &nbsp;Microsoft Office, Google Calendar, Calendly, Asana/Trello/Basecamp,&nbsp;Monday.com, Salesforce/HubSpot/Zoho, Zapier, ChatGPT
 </li>
 </ul>
 
 
 
 
 
 Work Environment &amp; Compensation
 
 
 <ul>
 <li>
 
 Location:
 
 &nbsp;In-person, Gold River, CA (5 days/week)
 </li>
 <li>
 
 Hours:
 
 &nbsp;Monday&ndash;Friday, 9:00 AM &ndash; 5:00 PM PST (flexibility for occasional evening events)
 </li>
 <li>
 
 Start Date:
 
 &nbsp;January 3, 2026
 </li>
 <li>
 
 Salary:
 
 &nbsp;$75,000 &ndash; $80,000
 </li>
 <li>
 
 Benefits:
 
 &nbsp;401(k), Health, Dental, Vision, PTO after 90 days
 </li>
 <li>
 
 Authorization:
 
 &nbsp;Must be eligible to work in the U.S.
 </li>
 <li>
 
 Accommodations:
 
 &nbsp;Available for qualified individuals with disabilities
 </li>
 </ul>
</div>

Executive Assistant to the CEO (IN PERSON/RELOCATION)

Berman Skin Institute

<div>Assistant Manager &ndash; San Francisco Office

Berman Skin Institute (BSI) Dermatology &amp; Cosmetic Surgery Centers 
About Berman Skin Institute

Berman Skin Institute is one of the largest dermatology and cosmetic surgery groups in the U.S., with multiple locations across Northern California. Founded by Dr. David Berman, BSI blends advanced medical technology with compassionate patient care. Our San Francisco location is preparing to launch an exciting new Red Light Membership Program, and we are seeking a dynamic Assistant Manager with strong leadership and sales skills to support daily operations and drive program success. 
Position Overview

The Assistant Manager plays a key role in the efficient daily operations of our San Francisco dermatology practice. This role supports the Clinic Manager, leads the front- and back-office teams, ensures exceptional patient experience, and plays a critical part in meeting clinic goals.

With the launch of our Red-Light Therapy Membership Program, this position will also focus heavily on sales, promotion, membership growth, and team training. 
Key Responsibilities

Leadership &amp; Operations
<ul>
<li>Support the Clinic Manager with day-to-day operations of the medical and cosmetic dermatology practice.</li>
<li>Provide leadership and oversight to front desk staff, medical assistants, and clinical support teams.</li>
<li>Assist with scheduling, daily staffing needs, and workflow management to ensure smooth clinic operations.</li>
<li>Help enforce clinical protocols, patient flow standards, safety procedures, and compliance guidelines.</li>
<li>Conduct opening and closing procedures, oversee cash handling, and ensure end-of-day reconciliation.</li>
<li>Participate in weekly management meetings and assist with reporting clinic metrics and performance.</li>
</ul>
Sales &amp; Membership Program (Red-Light Program Launch)
<ul>
<li>Lead the rollout of the new Red-Light Therapy Membership Program in the San Francisco clinic.</li>
<li>Actively promote, present, and close memberships, products, and cosmetic services.</li>
<li>Meet monthly sales targets tied to membership conversions and cosmetic service revenue.</li>
<li>Train and motivate staff to confidently discuss membership benefits and answer patient questions.</li>
<li>Build excitement and awareness among patients through in-clinic promotion, follow-up outreach, and education.</li>
<li>Partner with the marketing and leadership team to refine membership offerings and improve conversion rates.</li>
</ul>
Patient Experience
<ul>
<li>Ensure patients receive high-quality, compassionate, and efficient service at every visit.</li>
<li>Resolve patient concerns promptly and professionally, escalating issues appropriately.</li>
<li>Oversee front desk operations, including appointment scheduling, check-in/out, and patient communication.</li>
<li>Maintain a clean, organized, and welcoming clinic environment.</li>
</ul>
Staff Training &amp; Development
<ul>
<li>Coach and mentor team members to improve performance, professionalism, and service quality.</li>
<li>Support employee evaluations and provide feedback to the Clinic Manager on performance and staffing needs.</li>
</ul>
Administrative &amp; Compliance Duties
<ul>
<li>Assist with inventory management, supply ordering, and vendor coordination.</li>
<li>Ensure documentation standards are met for medical and cosmetic visits.</li>
<li>Support the Clinic Manager with payroll submissions, timecards, and administrative tasks.</li>
<li>Maintain compliance with HIPAA, OSHA, and internal BSI standards.</li>
</ul>
Qualifications
<ul>
<li>2+ years of supervisory or assistant management experience in a healthcare, spa, cosmetic, or dermatology setting preferred.</li>
<li>Strong sales background, with proven ability to close services or membership-based products.</li>
<li>Excellent communication, leadership, and customer service skills.</li>
<li>Ability to multitask in a fast-paced clinical environment.</li>
<li>Experience with EMR systems, scheduling platforms, and basic reporting tools.</li>
<li>Professional, patient-focused, and team-oriented approach.</li>
</ul>
Bonus Skills
<ul>
<li>Prior dermatology or cosmetic medicine experience.</li>
<li>Experience training teams on sales or service promotions.</li>
<li>Knowledge of laser treatments, skincare products, and cosmetic services.</li>
</ul>
Why Join BSI?
<ul>
<li>Work in a top-tier dermatology and cosmetic practice with advanced technology and high patient demand.</li>
<li>Opportunity to be a key leader in launching a brand-new membership program in a flagship location.</li>
<li>Supportive leadership team and room for career advancement.</li>
<li>Employee discounts, competitive compensation, and great benefits.</li></ul></div>

Assistant Office Manager (Dermatology and Cosmetic)

Levi Strauss

<div><div><div>Calling all originals: At Levi Strauss &amp; Co., you can be yourself &mdash; and be part of something bigger. We're a company of people who like to forge our own path and leave the world better than we found it. Who believe that what makes us different makes us stronger. So add your voice. Make an impact. Find your fit &mdash; and your future.</div><div></div><div>
We are looking for a proactive Executive Assistant to support two dynamic leaders at Levi Strauss &amp; Co.: the Vice President of Marketplace Insights and the Vice President of Global Brand Creative. This role is pivotal in enabling productivity, managing complex calendars, and ensuring seamless coordination across cross-functional teams. You will be a trusted partner, representing these leaders with professionalism and discretion.</div><div></div><div>
This role reports to the VP of Marketplace Insights and also supports the VP of Global Brand Creative and their respective Marketplace Insights and Global Brand Creative teams.</div><div></div><div>
About the Job</div><div>
Executive Support:</div><ul><li>
Calendar management, including coordinating with internal and external stakeholders to schedule individual and group meetings across time zones</li><li>
Manage meeting agenda generation, meeting notes, and tracking of follow-ups for key meetings</li><li>
Handle travel arrangements, expense reports, and logistics in accordance with travel policies</li><li>
Ensure team members have tools and materials to enable their work. Assist with new employee &amp; contractor setup and onboarding</li><li>
Help with project and event management. Support planning and execution of team offsites, workshops, and brand activations</li></ul><div>
 Budget &amp; PO Management</div><ul><li>
Partner with team leaders and Finance to ensure budgets are updated and accurate in line with fiscal milestones. Proactively work with budget owners to ensure plans, timing, and budget needs are accurately reflected in official budget trackers. Track expenditures and help with cost management</li><li>
Initiate purchase orders, reconcile invoices, and complete/track expense reports</li><li>
Handle vendor management, including facilitating contract approval and new vendor account setup</li></ul><div>
 Team Knowledge Base Communication &amp; Coordination:</div><ul><li>
Manage knowledge repositories of insights and tracker reports. Inform innovation evolution and access strategies</li><li>
Ensure proper documentation of all projects and vendor contracts. Support team through project record-keeping process and tools</li></ul><div>
About You</div><ul><li>
5+ years of experience supporting senior leaders</li><li>
Proficiency in Microsoft Office Suite, Adobe, Teams, and Workday. Experience leveraging Copilot and other generative AI tools to manage workflow efficiently.</li><li>
Experience with international and domestic travel arrangements</li><li>
Must have a high degree of integrity when dealing with confidential information</li><li>
A collaborative mindset with ability to work with individuals of all levels, leadership styles, and personality types</li><li>
PowerPoint expertise to refine &amp; integrate existing presentations</li><li>
Preferred: Experience with Tradeshift and SAP</li></ul><div></div><div>
This is a hybrid work schedule based in our San Francisco, CA headquarters. You will be expected in office 3 days per week typically Tuesday-Thursday. Note, time in office can vary depending on business needs.</div><div></div><div>
The expected starting salary range for this role is $79,200 - $116,200 per year. We may ultimately pay more or less than the posted range based on the location of the role. The amount a particular employee will earn within the salary range will be based on factors such as relevant education, qualifications, performance and business needs.</div><div></div><div>
Levi Strauss &amp; Co. (LS&amp;Co.) offers a total rewards package that includes base pay, incentive plans, 401(k) matching, paid leave, health insurance, product discounts, and more designed to help you and your family stay healthy, meet your financial goals, and balance the demands of your work and personal life. Available benefits and incentive compensation vary depending upon the specifics of the role; details relating to a specific role will be made available upon request. Read more about our benefits <div>here</div>.</div><div></div><div>
LS&amp;Co. is an affirmative action and equal employment opportunity employer. We welcome and value people from diverse cultures, backgrounds, and experiences to make LS&amp;Co. a collective success.</div><div></div><div>
#LI-Hybrid</div></div><div></div><div>
EOE M/F/Disability/Vets</div><div></div><div>
LOCATION</div>
San Francisco, CA, USA<div></div><div>
FULL TIME/PART TIME</div>
Full time<div></div><div>
FILL DATE</div>
This position is expected to be filled by 02/22/2026.<div><div>
Current LS&amp;Co Employees, apply via your Workday account.</div></div></div><div></div>

Executive Assistant, Marketing

California State University

<div><div>Job no: 553390 
Work type: Staff 
Location: San Francisco 
Categories: Unit 3 - CFA - California Faculty Association, Athletics, Temporary, Part Time, On-site (work in-person at business location) 
</div><div>Working Title

Assistant Coach for Cross Country and Distance Track &amp; Field

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. 
 
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. 
 
San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. 
 
The person holding this position may be considered a &quot;mandated reporter&quot; under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 
 
This position may be a &quot;designated position&quot; in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Athletics

Appointment Type

This is a one-year temporary appointment. It may also be eligible for renewal.

Time Base

Part-Time (0.7 FTE)

Anticipated Hiring Salary

$4,401.60 per month ($52,819.00 annually)

Salary is commensurate with experience.

Position Information
<ul>
<li>Act as lead instructor/coach in the absence of the Head Coach.</li>
<li>Recruit quality prospective student-athletes and ensure timely submission of their academic records for admissions.</li>
<li>Participate in recruitment and designation of scholarship athletes with the SFSU values of diversity, inclusion, and equal opportunity at the forefront.</li>
<li>Plan coaching and practice sessions in accordance with NCAA and CCAA Conference regulations.</li>
<li>Coach team members individually and in groups, and demonstrate game techniques. May manage a designated skill development area or group of positions (i.e. Pitchers, catchers, point guards, setters, sprinters, etc.)</li>
<li>Develop, teach and recommend game strategy and position assignments.</li>
<li>Coordinate with athletic trainers for scheduling of preparation, treatments, and rehabilitation programs for student-athletes</li>
<li>Coordinate the hiring and assignments of student managers.</li>
<li>Train any volunteer coaches and staff.</li>
<li>Monitor the purchase of uniforms, equipment and supplies, including accountability for expense control and administration of the sport&rsquo;s budget.</li>
<li>Coordinate with the Athletic Business Office the planning of recruiting and team travel.</li>
<li>Participate in the selection and fitting of team equipment.</li>
<li>Promote the athletic program and specific sport through community events, public speaking, fundraising, and marketing.</li>
<li>Ensure adherence to all NCAA, Conference, and University rules by athletes and supporting staff.</li>
<li>Complete NCAA Compliance, TIX Compliance, and Sexual Assault Prevention trainings and modules as assigned.</li>
<li>Monitor academic progress and status of team members, implementing action plans through appropriate staff when needed.</li>
<li>Monitor and maintain the discipline and conduct of student athletes to support the personal growth of the individual student-athlete and preserve the image of the University.</li>
</ul>
Qualifications

Consideration will be given to candidates holding or progressing toward a degree in higher education and who have previous coaching experience.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. 
 
We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. 
</div>
Advertised: Nov 20 2025 Pacific Standard Time 
Applications close:</div>

Assistant Cross Country and Distance Track & Field Coach - (Coaching Assistant) - Athletics

<div><div>Job no: 553430 
Work type: Staff 
Location: San Francisco 
Categories: Confidential, Administrative, Probationary, Full Time 
</div><div>Working Title

NAGPRA &amp; Tribal Affairs Lead

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. 
 
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. 
 
San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. 
 
The person holding this position may be considered a &quot;mandated reporter&quot; under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 
 
This position may be a &quot;designated position&quot; in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Office of the President

Appointment Type

This is a two year probationary position.

Time Base

Full-Time (1.0)

Work Schedule

Monday - Friday 8 a.m. to 5 p.m.

Anticipated Hiring Range

$7,917.00 - $8,334.00 Per Month ($95,004.00 - $100,008.00 Annually)

Salary is commensurate with experience.

Position Summary
<div>
Reporting to the Chief of Staff, the NAGPRA &amp; Tribal Affairs Lead provides executive-level leadership, coordination, and confidential administrative support for San Francisco State University&rsquo;s (SFSU) compliance with the Native American Graves Protection and Repatriation Act (NAGPRA) and California NAGPRA (CalNAGPRA), and for all related Tribal, local, state, and federal relations.

The incumbent serves as the University&rsquo;s principal liaison to Tribal governments and acts as the lead advisor on NAGPRA/CalNAGPRA implementation, consultation, and repatriation matters. This position ensures that the University&rsquo;s engagement with Tribal Nations is culturally appropriate, legally compliant, and strategically aligned with CSU and federal policies. The officer operates with a high degree of discretion and independent judgment on sensitive matters, representing the Office of the President and Chief of Staff in communications with Tribal leaders, the CSU Chancellor&rsquo;s Office, and government agencies.
</div>
Position Information
<div>
Tribal Government and Legislative Relations
<ul><li>Serve as SFSU&rsquo;s primary liaison to Tribal governments, state and federal agencies, and community stakeholders.</li></ul>
<ul><li>Represent the University in official consultations, negotiations, and meetings involving Tribal affairs, repatriation efforts, and cultural stewardship.</li></ul>

&bull; Develop and sustain cooperative relationships with Tribal chairs, councils, and cultural representatives. &bull; Prepare legislative briefings, position statements, and reports for executive leadership.
<ul><li>Track and interpret relevant federal and state legislation and recommend campus responses or policy adjustments.</li></ul>
<ul><li>Coordinate intergovernmental communication on behalf of the Office of the President and Chief of Staff.</li></ul>

Program Administration and Compliance
<ul><li>Lead implementation of NAGPRA and CalNAGPRA across campus departments, ensuring documentation, inventories, summaries, and repatriation processes meet all statutory requirements.</li></ul>
<ul><li>Direct day-to-day operations of the SFSU NAGPRA Program, including supervision of staff, consultants, and student assistants.</li></ul>
<ul><li>Develop and maintain policies, procedures, and tracking systems for consultation and cultural care.</li></ul>
<ul><li>Manage records, reporting, and data integrity for state and federal submissions.</li></ul>
<ul><li>Oversee respectful care, housing, and repatriation of Ancestors and cultural items, coordinating logistics with Tribes and authorized agencies.</li></ul>

Confidential Executive Support
<ul><li>Provide high-level administrative and confidential support to the Chief of Staff and Office of the President on Tribal, cultural, and legislative matters.</li></ul>
<ul><li>Draft confidential reports, correspondence, and communications for internal and external distribution.</li></ul>
<ul><li>Coordinate meetings, retreats, and events involving senior administrators, Tribal leaders, and government officials.</li></ul>
<ul><li>Exercise discretion in handling sensitive information, including personnel, policy, and labor-related materials.</li></ul>
<ul><li>Serve as a resource to campus executives regarding protocols for Tribal consultation and government engagement.</li></ul>

Strategic and Operational Leadership
<ul><li>Participate in long-range strategic planning related to Tribal relations, compliance, and community partnerships.</li></ul>
<ul><li>Conduct complex analyses of program effectiveness and recommend improvements to policy and procedure.</li></ul>
<ul><li>Design and implement work plans, timelines, and performance metrics for the NAGPRA Program.</li></ul>
<ul><li>Lead cross-departmental initiatives supporting reconciliation, cultural understanding, and ethical stewardship.</li></ul>
<ul><li>Prepare detailed analytical and fiscal reports to inform executive decision-making.</li></ul>
<ul><li>Represent SFSU on CSU systemwide committees or working groups as designated by the Chief of Staff.</li></ul>
<ul><li>Perform additional executive support, reporting, or project work to advance institutional objectives.</li></ul>

Other duties as assigned
</div>
Minimum Qualifications

Education and Experience:
<ul><li>Bachelor&rsquo;s degree in Public Administration, Anthropology, Native American Studies, History, or a related field.</li></ul>
<ul><li>Minimum five years of progressively responsible administrative or intergovernmental experience involving Tribal relations, cultural compliance, or public affairs.</li></ul>
<ul><li>Demonstrated experience handling confidential matters at the executive or governmental level.</li></ul>

Knowledge, Skills, and Abilities:
<ul><li>Advanced knowledge of organizational, administrative, and management principles.</li></ul>
<ul><li>Deep understanding of NAGPRA and CalNAGPRA statutes, consultation processes, and cultural sensitivity standards.</li></ul>
<ul><li>Ability to interpret complex legislation, policy, and regulatory guidance.</li></ul>
<ul><li>Demonstrated cultural competency and experience working directly with Tribal governments.</li></ul>
<ul><li>Excellent analytical, research, and policy-writing skills.</li></ul>
<ul><li>Proven ability to plan, coordinate, and lead multiple projects and staff simultaneously.</li></ul>
<ul><li>Strong interpersonal communication, diplomacy, and negotiation skills.</li></ul>
<ul><li>High degree of discretion, judgment, and tact in managing sensitive issues.</li></ul>
<ul><li>Proficiency with Microsoft Office Suite, database management, and digital communication platforms.</li></ul> 
<div></div>

Preferred Qualifications
<div>
<ul><li>Master&rsquo;s degree in Anthropology, Native American Studies, History, Public Administration, or related field.</li></ul>
<ul><li>Experience in higher education or within the California State University system.</li></ul>
<ul><li>Record of success developing and implementing intergovernmental or Tribal partnership programs</li></ul>
</div>
Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. 
 
We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. 
</div>
Advertised: Nov 21 2025 Pacific Standard Time 
Applications close:</div>

NAGPRA & Tribal Affairs Lead (Confidential Administrative Support III, Range III) - Office of the President

JRM Construction Management

<div>
 
 
 
 
 Company Overview
 
 
 
 
 
 
 JRM is one of the top General Contracting and Construction Management Firms with over a decade of trusted experience. Headquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include City, State &amp; Federal Agencies, Fortune 500 corporations, respected property owners &amp; developers, major law firms, media &amp; tech firms, leading luxury retailers, renowned hospitality groups, life sciences &amp; healthcare organizations, and financial services firms. JRM knows that dedicated, accomplished employees are the heart of any successful enterprise. We are focused on maintaining a diverse, inclusive, and authentic workplace and are always looking to add passionate personnel to our teams across the US.
 
 
 
 &nbsp;
 
 
 
 
 
 Job Summary
 
 
 
 
 
 
 The Assistant Project Manager supports the Project Manager in daily operations, including financial management (change orders, billing, receivables, and subcontractor payments) and document control. This fast-paced role requires strong attention to detail, effective communication, and the ability to work well under pressure.
 
 The position supports our San Francisco/Bay Area projects and is remote, with travel to regional job sites as required
 
 .
 
 
 
 &nbsp;
 
 
 
 
 
 Responsibilities and Duties
 
 
 
 
 <ul>
 <li>
 
 Execute all administrative and financial tasks related to project management, including insurance coordination, billing, change order management, profitability tracking, and project closeouts
 
 </li>
 <li>
 
 Manage the complete change order process, from scope review and pricing solicitation to packaging and presenting accurate change order requests
 
 </li>
 <li>
 
 Oversee billing activities, including setup, issuance, tracking receivables, and coordinating subcontractor payments
 
 </li>
 <li>
 
 Support the Project Manager in understanding and communicating project impacts, including delays and scope changes
 
 </li>
 <li>
 
 Have the general ability to process submittals, RFIs, and other essential construction administration documents with proficiency
 
 </li>
 <li>
 
 Assist with the administrative aspects of the monthly requisition process, ensuring accuracy and timeliness
 
 </li>
 <li>
 
 Utilize JRM&rsquo;s ERP and construction management software to maintain project documentation and financial records.
 
 </li>
 <li>
 
 Work independently with minimal direction on small to medium projects or collaborate with Senior Project Managers on larger, complex projects
 
 </li>
 <li>
 
 Demonstrate general aptitude in reading and interpreting construction documents and supporting field operations
 
 </li>
 <li>
 
 Maintain effective communication with project teams and stakeholders regarding project status, changes, and financial impacts
 
 </li>
 </ul>
 
 &nbsp;
 
 
 
 
 
 Qualifications and Skills
 
 
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in construction management or a related field
 
 </li>
 <li>
 
 Minimum of 3 years of relevant experience executing
 
 commercial interiors projects, corporate interiors, hospitality and retail projects.
 
 
 </li>
 <li>
 
 Resourceful, driven, and self-motivated with strong financial and organizational skills
 
 </li>
 <li>
 
 Proven ability to multitask and manage detailed financial responsibilities
 
 </li>
 <li>
 
 Excellent time management and ability to work effectively under deadline pressure
 
 </li>
 <li>
 
 Proficient in reading and interpreting commercial construction plans and specifications
 
 </li>
 </ul>
 
 &nbsp;
 
 
 
 
 
 Computer Systems
 
 
 
 
 <ul>
 <li>
 
 Microsoft Office (Excel, Word, PowerPoint, and Outlook), Timberline (preferred but not required), On-Screen Takeoff (preferred but not required)
 
 </li>
 </ul>
 
 &nbsp;
 
 
 
 
 Salary Information
 
 
 
 
 &nbsp;
 
 <ul>
 <li>
 
 To the extent this position is performed in California, the annual salary range for this role is $85,000 - $110,000.
 
 </li>
 </ul>
 
 &nbsp;
 
 
 
 
 
 
 &nbsp;
 
 
 
 
 
 All qualified applicants will receive consideration for employment at JRM&nbsp;without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law. Candidates must be authorized to work in the United States without the need for employer sponsorship.
 
 
 
 
 
 
 
 
 
 &nbsp;
 
 
 
 
 
 The salary range listed in job postings reflects the Company&rsquo;s good-faith estimate at the time of posting. Actual compensation may vary based on factors such as position tier, geographic location, work experience, market conditions, education/training, and skills.
 
 
 
 
 
 
 &nbsp;
 
 
 
 
 For more information on how JRM Construction Management collects and uses your personal information, reference our Privacy Policy.
 
 
 
</div>

Assistant Project Manager

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