executive assistant

administrative assistant Jobs in San Francisco

administrative assistant

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administrative assistant - investment firm Jobs in San Francisco

administrative assistant iii Jobs in San Francisco

administrative assistant iii

executive assistant office manager

Career Group

<div>
 <p>
  <strong>
   Office Manager/Executive Assistant
  </strong>
 </p>
 <p>
  <strong>
   Salary
  </strong>
  : $120,000 &ndash; 140,000 + Equity + Excellent Benefits!
 </p>
 <p>
  <strong>
   Location:
  </strong>
  San Francisco - onsite Monday - Friday
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our client, a high-growth, venture-backed startup, is seeking an Office Manager &amp; Executive Assistant to join their team and play a pivotal role in shaping how the company operates and scales.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is not your typical office role. It&rsquo;s a unique opportunity to step into the center of a fast-moving organization where you&rsquo;ll influence both the day-to-day experience of the team and the effectiveness of leadership. If you&rsquo;re someone who thrives on ownership, anticipates needs before they arise, and enjoys building structure in a dynamic environment, this role offers real impact and visibility.
 </p>
 <p>
  <br/>
 </p>
 <p>
  You&rsquo;ll be the driving force behind a seamless, high-functioning office while acting as a trusted partner to executives. From managing operations and vendor relationships to supporting strategic priorities and keeping leadership organized, your work will directly enable the company to move faster and smarter.
 </p>
 <p>
  <br/>
 </p>
 <p>
  What you&rsquo;ll do:
 </p>
 <ul>
  <li>
   Own and elevate daily office operations, creating an organized, efficient, and welcoming environment
  </li>
  <li>
   Manage vendors, logistics, supplies, and space planning with a proactive, solutions-first approach
  </li>
  <li>
   Handle administrative functions including scheduling, bill pay, and account management
  </li>
  <li>
   Partner closely with executives on calendar management, meeting coordination, and travel planning
  </li>
  <li>
   Lead internal communications, team events, and employee experience initiatives
  </li>
  <li>
   Build and refine operational processes that scale with the business
  </li>
  <li>
   Serve as a go-to resource and culture driver across the organization
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  What we&rsquo;re looking for:
 </p>
 <ul>
  <li>
   3+ years of experience in Office Management, Workplace Operations, or Executive Assistance (startup experience required)
  </li>
  <li>
   A highly proactive, detail-oriented operator who takes pride in ownership
  </li>
  <li>
   Confidence balancing hands-on execution with executive-level support
  </li>
  <li>
   Comfort navigating ambiguity and solving problems independently
  </li>
  <li>
   Strong communication skills and a collaborative mindset
  </li>
  <li>
   Experience with Google Workspace, Slack, and Notion
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  If you&rsquo;re excited by the idea of wearing multiple hats, building from the ground up, and being an integral part of a company&rsquo;s growth story, we&rsquo;d love to connect.
 </p>
</div>


Executive Assistant/Office Manager

Northside Capital Partners

<p><b>About the Role</b></p><p>Highly organized, detail-oriented Executive Assistant to the president with exceptional writing skills and positive energy. San Francisco part-time position 15-20 hours/wk in office per week.</p><ul><li>4 days/wk, 4&ndash;5 hours per day. (Some Flexibility)</li></ul><p>This role is ideal for someone who wants to step into a growing organization and take on meaningful, challenging work. You&rsquo;ll be managing priorities, anticipating needs, and organizing the teams that keep the business moving forward.</p><p><b>Responsibilities</b></p><ul><li>Summarize meetings, keep active lists of current projects, and assignments</li><li>Manage and organize multiple email inboxes and digital correspondence</li><li>Sort and track documents, receipts, mail, and other physical and digital documents</li><li>Oversee light personal finance tasks (paying bills, tracking credit card expenses, assisting with budgeting)</li><li>Maintain clear task lists and provide regular status updates</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience as an executive or personal assistant (preferably in a hybrid setup)</li><li>Excellent organizational and time management skills</li><li>High level of discretion and professionalism</li><li>Strong written and verbal communication skills</li><li>Comfortable with email management, Google Workspace/Microsoft Office, and digital filing</li><li>Familiarity with personal financial tasks (bill pay, budgeting) is a plus</li><li>Real Estate experience preferred (not required)</li></ul><p><b>Schedule &amp; Location</b></p><ul><li>15&ndash;20 hours per week</li><li>In-office (San Francisco)</li><li>Flexible scheduling, with preference for Monday&ndash;Thursday</li><li>Street parking is available</li></ul><p>Job Type: Part-time</p><p>Pay: $55.00 - $70.00 per hour</p><p>Ability to Commute:</p><ul><li>San Francisco, CA 94123 (Required)</li></ul><p>Work Location: In person</p>

Part-Time Executive Assistant

1 Hotels

<div>
 <p>
  We love this role at Starwood Hotels because it has so many different facets. There&rsquo;s abundant opportunity to be creative, warm, imaginative and further develop your leadership skills in our Front Office department.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
  We have an opportunity for a service-minded Assistant Front Office Manager to lead and inspire our great-natured service team. Our Assistant Front Office Manager will train, supervise and help mentor new hires, setting them up for success in the most productive ways. It&rsquo;s a role in which you&rsquo;ll be constantly interacting with guests, whether you&rsquo;re welcoming them from across an ocean or just around the corner. And you&rsquo;ll be teaching others to do the same, so leading by example is everything in this role
 </p>
 <p>
  <br/>
 </p>
 <p>
  .
  <br/>
  About you.
 </p>
 <ul>
  <li>
   ..Passionate about hotel operations and guest service with a minimum of 2 years experience working in a Front Office supervisory role, preferably within an upper upscale or luxury hotel environmen
  </li>
  <li>
   t.A post-secondary diploma or degree would be a plu
  </li>
  <li>
   s.Advanced knowledgeable of front office operations, a strong leader and a proven track record in guest and team member engagement and financial performanc
  </li>
  <li>
   e.Excels at communication, both verbal and writte
  </li>
  <li>
   n.Is able to accommodate a flexible schedule to include days, evenings, weekends and holida
  </li>
 </ul>
 <p>
  <br/>
 </p>
 ys
</div>


Assistant Front Office Manager

Houlihan Lokey

<div><p><b>Business Unit:</b></p>
Corporate Finance<p><b>
Industry:</b></p>
General
<p><b>Overview</b></p>
Houlihan Lokey, Inc. (NYSE:HLI) is a leading global investment bank recognized for delivering independent strategic and financial advice to corporations, financial sponsors, and governments. With uniquely deep industry expertise, broad international reach, and a partnership approach rooted in trust, the firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Our unmatched transaction volumes provide differentiated, data-driven perspectives that help our clients achieve their most critical goals. To learn more about Houlihan Lokey, please visit HL.com.
<p><b>Corporate Finance</b></p>
Houlihan Lokey has extensive expertise in mergers, acquisitions, divestitures, activist shareholder and takeover defense, and other related advisory services for a broad range of U.S. and international clients. Our experience in M&amp;A has earned us consistent recognition throughout the industry. In 2025, LSEG ranked our firm the No. 1 investment bank for all global M&amp;A transactions.
<div><p><b>Scope</b><b>:</b></p></div><p></p><div><p>
As an Executive Assistant, you will have delegated authority from the Head(s) of Corporate Finance (the &ldquo;Head(s)&rdquo;) to perform advanced administrative tasks on special projects and confidential assignments directly related to significant Company matters with minimal supervision. You will exercise considerable discretion and independent judgment in prioritizing and professionally managing the Head(s)&rsquo; external contacts. You will also independently plan, organize and schedule work based on necessary deadlines and priorities. The Executive Assistant role requires extensive knowledge of Company operations and organizational procedures. It may also require regular use of technical and business vocabulary.</p></div><p></p><div><p><b><br>
Core</b><b> </b><b>Responsibilities</b><b>:</b></p></div><div><div><ul><li><p>
Provides administrative support to the Head(s) and their direct team in an efficient and timely manner. Stays informed of current projects, issues, and priorities across the line of business and takes on additional tasks as appropriate.</p></li></ul></div><div><ul><li><p>
Manages the following processes on behalf of Corporate Finance (&ldquo;CF&rdquo;) Management:</p></li></ul></div><div><ul><li><p>
Event Request process review and approval up to $1000</p></li></ul></div><div><ul><li><p>
Quarterly Business Review Process &ndash; including facilitating materials and complex scheduling with discretion over timing on behalf of the Head(s)</p></li></ul></div><div><ul><li><p>
Innovation Submission Committee Administration &ndash; including creation of a process for a new committee, drafting of communications, and furthering committee objectives</p></li></ul></div><div><ul><li><p>
Performance Review Process &ndash; including helping coordinate year-end review meetings, managing event logistics, and serving as on-site support for the year-end review meeting in Dallas</p></li></ul></div><div><ul><li><p>
Manages highly confidential, business sensitive information.</p></li></ul></div><div><ul><li><p>
Exercises independence, judgement, and discretion in meeting acceptance, creation, and overall scheduling on behalf of assigned executive(s).</p></li></ul></div><div><ul><li><p>
Coordinates travel, hotel accommodations, and meeting facilities. Researches, negotiates, and arranges off-site meetings, events, and dinners. Develops itineraries to ensure maximum efficiency and convenience for each trip. Keeps track of potential clients and other contacts to meet in each destination city and schedules meeting opportunities.</p></li></ul></div><div><ul><li><p>
Creates and submits expense reports for assigned executive(s) in a timely manner, adhering to the Company&rsquo;s expense policies to ensure timely reimbursement. Proactively obtains missing receipts and reconciles credit card statements to ensure all expenses are submitted.</p></li></ul></div><div><ul><li><p>
Manages event planning and on-site event execution for Corporate Finance, including working with the Marketing Department to develop budgets, selecting venues, assisting with registration, coordinating with speakers, making menu selections (including special requirements), planning group activities, selecting and ordering event gifts, and other related tasks.</p></li></ul></div></div><div><div><ul><li><p>
Independently creates company-wide correspondences on behalf of assigned executive(s).</p></li></ul></div><div><ul><li><p>
Maintains a professional work environment, helping to create and foster a positive CF administrative culture.</p></li></ul></div><div><ul><li><p>
Assists with training and onboarding of new administrative assistants to ensure understanding of Company and departmental policies and procedures.</p></li></ul></div><div><ul><li><p>
Understands and upholds Company and departmental policies and procedures.</p></li></ul></div><div><ul><li><p>
Responds to requests for assistance from other business units, groups, and internal and external colleagues and proactively offers assistance when available.</p></li></ul></div><p></p><div><p><b><br>
Additional</b><b> </b><b>Responsibilities:</b></p></div><div><ul><li><p>
Assures that the executive(s)&rsquo; schedules are aligned with identified priorities. Uses independent judgment in rearranging the executive(s)&rsquo; schedule daily to ensure efficient use of time and manageable workload.</p></li></ul></div><div><ul><li><p>
Effectively coordinates and collaborates with colleagues, clients, and stakeholders at all levels to complete tasks and/or projects as needed.</p></li></ul></div><div><ul><li><p>
Performs other related duties and special projects as assigned.</p></li></ul></div></div><p></p><div><div><p><b>
Qualifications</b><b>:</b>
</p></div><div><ul><li><p>Exceptional attention to detail and organizational skills.</p></li></ul></div><div><ul><li><p>
Minimum of five (5) years of experience in an advanced administrative position, preferably in the professional or financial services industry.</p></li></ul></div><div><ul><li><p>
Intermediate or advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</p></li></ul></div><div><ul><li><p>
Demonstrates effective decision-making skills and can make decisions independently or with minimal direction.</p></li></ul></div><div><ul><li><p>
Excellent analytical skills with the ability to work proactively and independently.</p></li></ul></div><div><ul><li><p>
Strong interpersonal and communication skills with ability to work with colleagues and clients.</p></li></ul></div><div><ul><li><p>
Advanced written communication skills, with accurate spelling, grammar, and punctuation.</p></li></ul></div><div><ul><li><p>
Ability to communicate in a clear, precise, and professional manner in both written and verbal communications.</p></li></ul></div><div><ul><li><p>
Ability to exercise good business judgment when responding to the needs of clients and stakeholders, both internal and external.</p></li></ul></div></div><div><div><ul><li><p>
Ability to multitask, prioritize, and manage the completion of projects in an efficient and timely manner independently or with limited supervision.</p></li></ul></div></div>
<p><b>Compensation and Benefits</b></p>
Houlihan Lokey is committed to providing its employees with an exciting career opportunity and competitive total compensation package, which may include other components such as discretionary incentive compensation. The firm&rsquo;s good faith and reasonable estimate of the possible salary range for this role at the time of posting is:
<p>$120,000 - $130,000</p>
Actual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate&rsquo;s relevant qualifications, skills, and experience and the location where this position may be filled.
<p>Houlihan Lokey provides a competitive benefits package. Our current benefits offerings can be found here:</p><p></p><p><b>
2026 Benefits</b></p><p></p><p><b><i>
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.</i></b></p>
#LI-117799</div>

Executive Assistant

HealthRIGHT 360

HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment.
<br><br>
<b>Benefits and perks:</b><br>
<ul>
<li>HR360 offers a robust benefits package, including PTO, 15 paid holidays, commuter benefits, retirement plans, and more!</li>
<li>Employees qualify for public loan forgiveness programs</li>
<li>Training and professional development opportunities</li>
<li>Work with mission driven, compassionate colleagues and make a difference every day in the work that you do.</li>
</ul>
The Executive Assistant (EA) provides a wide range of functions to ensure the effectiveness of the President & CEO and the Managing Director of Strategic Initiatives (MDSI) of a mission-driven nonprofit organization dedicated to providing healthcare to those who can least afford it. The CEO sets the strategic direction for the organization. The MDSI sets the final deliverables. The EA implements and follows the MDSI’s decisions and direction and ensures completion of assigned actions. This role is ideal for a hyper organized, tech savvy person who thrives on moving complex work forward across teams and stakeholders.
<br><br>
This position requires excellent judgement and decision-making, the ability to manage confidential and non-routine information, a proactive mindset, and an action-oriented approach. The ideal candidate has precise attention to detail, the ability to function with minimal supervision, excellent written and verbal communication skills, and very high customer-service orientation, including a willingness to help with a diverse set of tasks and needs that come up throughout their daily work.
<br><br>
<b>Key Duties and Responsibilities:</b><br>
Executive Assistance to the CEO and MDSI
<br><ul>
<li>Proactively manage the CEO’s schedule in coordination with the MDSI including heavy calendaring and meeting and travel coordination</li>
<li>Manage and triage CEO’s internal and external communication including emails, mail, signature requests, and other critical items</li>
<li>Organize and file important agency mail, emails, records, and other important paperwork</li>
<li>Track and submit expense reports</li>
<li>Track projects and other initiatives and provide timely updates</li>
<li>Coordinate internal and external meetings, including scheduling, preparing meeting agenda and materials, recording and sharing meeting minutes, and following up on action items and deliverables</li>
<li>Coordinate logistics for meetings, retreats, donor/funder visits, conference presentations, speaking engagements, and other events</li>
<li>Organize catering for in person meetings/retreats and special events</li>
</ul>
Administrative Headquarters Facility Coordination
<br><ul>
<li>Maintain consistent presence at the facility and take ownership of the space</li>
<li>Monitor supply levels and reorder supplies and equipment as needed (office supplies, hygiene supplies, printer materials, meeting supplies, kitchen items, etc.)</li>
<li>Maintain organized supply storage areas and ensure supplies are neat and accessible</li>
<li>Ensure common areas (conference rooms, reception, kitchen, shared workspaces) are tidy, functional, and ready for use</li>
<li>Coordinate with Facilities/Operations Department on building wide initiatives, repairs, cleaning needs, or space configuration requests (submit IT/Facilities tickets when issues arise and track completion)</li>
<li>Maintain an organized system for reserving rooms and equipment</li>
<li>Answer and triage telephone calls, mail, and in-person visits by staff, clients, and other guests</li>
<li>Greet and support visitors and guests and ensure all visitors adhere to safety protocols and have a smooth experience visiting the space</li>
<li>Oversee incoming and outgoing mail and packages for 986 Mission and ensure timely routing to appropriate departments or individuals</li>
<li>Prepare meeting spaces with materials, refreshments, signage, or technical setup as directed</li>
<li>Support departments with events on site (e.g. new staff orientation, graduation ceremonies, donor/funder visits, etc.)</li>
<li>Maintain an updated HQ procedures guide and communicate relevant updates to staff</li>
<li>Serve as a point of contact for day to day HQ logistical and administrative questions</li>
</ul>
Administrative Support for the Executive Team for MDSI Led Work
<br><ul>
<li>Translate decisions and strategic direction into organized workplans, calendars, and task lists and manage follow up with executive team in coordination with the MDSI</li>
<li>Attend and schedule internal/external meetings and in-person retreats, and coordinate all pre and post meeting logistics including preparing agendas, ensuring attendance, taking minutes, ordering supplies and catering, and following up on tasks</li>
<li>Prepare, proof, and format documents, slide decks, and other important executive documents and ensure version control and timely distribution</li>
<li>Handle sensitive information with discretion and maintain organized digital files and records</li>
</ul>
Board of Directors Liaison and Management for MDSI Led Work
<br><ul>
<li>Serve as the liaison between the CEO and MDSI and the Board of Directors</li>
<li>Provide administrative and logistical support to the Board of Directors and the committees such as take minutes, file important documents, ensure compliance with by-laws, etc.</li>
<li>Prepare agendas, board packets, formal written reports, and other relative documents</li>
<li>Take and archive meeting minutes and keep organized for distribution to relative departments as needed</li>
<li>Provide support with board stewardship such as board recruitment and recognition</li>
<li>Schedule and attend board meetings, committee meetings, retreats, and special events</li>
<li>Order supplies and catering for meetings and events</li>
</ul>
Committee and Project Coordinating for MDSI Led Work
<br><ul>
<li>Participate as an active member of organization’s Employee Engagement Committee and serve as the secretary and project coordinator for the iDARE (DEIB) Steering Committee, Project Management Committee (PMC), and the Modernization Team.</li>
<li>Schedule meetings, track projects, monitor milestones, flag delays, and surface risks to the MDSI</li>
<li>Attend committee meetings, take structured notes and track follow-ups and ensure committee members complete assigned tasks on time</li>
<li>Coordinate input from multiple departments and stakeholders (collecting updates, documents, data, etc.) and ensure effective cross team communication</li>
<li>Assist with drafting, formatting, and assembling project deliverables such as reports, presentations, timelines, and summaries</li>
<li>Schedule recurring and ad hoc committee meetings, secure meeting spaces or virtual links, and ensure all logistics are in place</li>
<li>Prepare agendas, drafts, and supporting documents and ensure materials are distributed in advance and accessible to all participants</li>
<li>Maintain organized archives of agendas, minutes, and decision logs.</li>
<li>Send reminders, status updates, and follow-up communications consistent with MDSI expectations</li>
<li>Support the onboarding and orientation of new committee members (e.g., sharing materials, charter documents, norms)</li>
</ul>
<b>Required Knowledge, Skills and Abilities:</b><br>
<ul>
<li>Bachelor's degree and at least 2-4 years of related professional experience, including experience with project management, complex calendaring and scheduling, and external stakeholder communication</li>
<li>Must be able to commute and work out of the administrative headquarters 4-5 days per week</li>
<li>Must be able to travel to programs throughout California as needed</li>
<li>Must be able to work evenings and some weekends for events as needed</li>
<li>Collaborative spirit; willingness to support colleagues and constituents, ability to remain calm and maintain a sense of humor in high- pressure situations</li>
<li>Ability to thrive under pressure; diplomatically multi-task and cope with uncertainty</li>
<li>Excellent written, oral, and interpersonal skills; ability to maintain a professional demeanor while interacting with all types of stakeholders and consumers</li>
<li>Ability to exercise common sense in routine and non-routine situations, willingness to manage up as necessary and appropriate</li>
<li>Excellent organizational skills; keen appreciation for accurate filing and recordkeeping systems</li>
<li>Ability to maintain the confidentiality of sensitive and non-routine information</li>
<li>Excellent computer skills including Microsoft Office Suite and Internet including Microsoft Teams</li>
<li>Experience working in healthcare, social services or non-profit settings</li>
<li>Experience with board management, project management, and committee management</li>
<li>We will consider for employment qualified applicants with arrest and conviction records.</li>
<li>Must complete a background check and livescan.</li>
</ul>


Bank of America

<div><p><b>Job Description:</b></p><p></p><p>
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.<br>
<br>
Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates&rsquo; physical, emotional, and financial wellness through affordable, competitive and flexible benefits.<br>
<br>
We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.<br>
<br>
Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.<br>
<br>
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!</p><p></p><p><b>
Job Description:</b><br>
This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.</p><p></p><p><b>
Responsibilities:
 </b></p><ul><li><p>Support 6-8 Bands 2&amp;3 employees with minimal indirect support for their direct reports</p></li><li><p>
Communicate and interact with all levels of the Bank of America including senior executives across other business lines and support partners</p></li><li><p>
May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and Judgment.</p></li><li><p>
Manage multiple objectives, projects or activities all at once</p></li><li><p>
Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence</p></li><li><p>
Proactively manage executive calendar, key deadlines, delivery commitments, routines</p></li><li><p>
Coordinate schedule for executive to maximize time and create efficiencies; proactively anticipate issues/challenges</p></li><li><p>
Phone coverage, travel scheduling for both domestic and international travel and expense processing, invoice processing where needed</p></li><li><p>
Assist in organizing and executing All Hands/Staff Meetings</p></li><li><p>
Maintain email distribution groups / Update orientation slides and org chart monthly</p></li><li><p>
Assists with on-boarding of employees and contractors as well as coordinating employee events</p></li><li><p>
Communicates with executives and line management to gather and convey relevant information</p></li><li><p>
Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment</p></li><li><p>
Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner</p></li><li><p>
Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments</p></li><li><p>
Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills</p></li><li><p>
Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems</p></li></ul><p></p><p><b>
Required Qualifications:</b></p><ul><li><p>
3-5 years of experience providing administrative support at the senior management level</p></li><li><p>
Significant time management, multi-tasking and prioritization skills</p></li><li><p>
Highly organized with strong attention to detail</p></li><li><p>
Ability to work effectively under pressure and time constraints</p></li><li><p>
Strong written and verbal communication skills, ability to interface with Senior Executives</p></li><li><p>
Advanced skills in Outlook and other MS Office programs (Teams, Excel, Word, PowerPoint, OneNote, Visio)</p></li><li><p>
Knowledge of Bank of America systems including: Workday, Concur, GEP Smart, TechDirect, Flagscape, ACR, ARM, etc.</p></li><li><p>
Concur or similar experience processing travel and expenses</p></li></ul><p><b>
Skills:</b></p><ul><li><p>
Administrative Services</p></li><li><p>
Attention to Detail</p></li><li><p>
Customer and Client Focus</p></li><li><p>
Planning</p></li><li><p>
Prioritization</p></li><li><p>
Adaptability</p></li><li><p>
Collaboration</p></li><li><p>
Event Planning</p></li><li><p>
Office Administration</p></li><li><p>
Problem Solving</p></li><li><p>
Facilities Management</p></li><li><p>
Oral Communications</p></li><li><p>
Recording/Organizing Information</p></li><li><p>
Research</p></li><li><p>
Written Communications</p></li></ul><p>
The following laws or regulations restrict or prohibit the hiring of individuals with certain specified criminal history for the position Credit Solutions Advisor II: FDIC, Safe Act/Loan Originators</p><p></p><p><b>
Shift:</b></p>
1st shift (United States of America)<p></p><p><b>
Hours Per Week:</b></p>
40</div><p></p>

Administrative Assistant III

Workwhile

<div><div><h2 class="jobSectionHeader"><b>Location</b></h2>
<p>Remote - San Francisco; Remote (US)</p>
</div><div><h2 class="jobSectionHeader"><b>Employment Type</b></h2>
<p>Full time</p>
</div><div><h2 class="jobSectionHeader"><b>Location Type</b></h2>
<p>Remote</p>
</div><div><h2 class="jobSectionHeader"><b>Department</b></h2>
<p>GTMSales</p>
</div><div><h2 class="jobSectionHeader"><b>Compensation</b></h2>
<ul><li>$150K &bull; Offers Equity &bull; Offers Commission</li></ul></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>About WorkWhile</b></h2>
<p>WorkWhile is on a mission to help workers earn a better living and live better lives. 83 million Americans work hourly jobs: the true backbone of the hospitality, catering, and event industries. These workers often face highly volatile schedules, sudden booking surges, and limited benefits.</p>
<p>WorkWhile identifies the best, most reliable hourly workers and matches them with shifts that fit their skills, location, and life. For high-volume catering companies, stadium and venue operators, corporate food service providers, and large-scale event producers, we provide instant access to a vetted, high-quality workforce to seamlessly scale up for major events and peak periods. For workers, we provide stable income and unmatched benefits, including next-day pay, free telehealth services, upskilling, and financial wellness tools.</p>
<p>We have the audacious goal to align incentives and solve inefficiencies in the labor market, disrupting the $650 billion staffing and recruiting market. Backed by Khosla Ventures and recognized by the Inc. 5000 for 10x growth, WorkWhile is reshaping the future of work in hospitality and live events.</p>
<h2 class="jobSectionHeader"><b>Role Summary</b></h2>
<p>We are looking for a high-performing <b>Enterprise Account Executive &ndash; Hospitality</b> to drive new business and strategic expansion within catering conglomerates, national contract food service providers, sports and entertainment venue operators, and premier event management groups.</p>
<p>This role focuses on selling flexible labor solutions to enterprise-scale organizations with multi-stakeholder environments, extended sales cycles, and significant volume requirements. You will leverage your expertise in the events and food service sectors, consultative selling, and executive relationship-building to transform how major hospitality brands staff their operations, helping you exceed quota and meaningfully contribute to WorkWhile&rsquo;s growth.</p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<ul><li><p><b>Drive the Full Sales Cycle:</b> Prospect, discover, position solutions, negotiate, and close enterprise hospitality and event targets. This is a hunter role designed for someone who loves opening doors with major national operators.</p>
</li><li><p><b>Target High-Volume Accounts:</b> Develop strategic account plans to penetrate and expand within corporate food service operators, national catering networks, and large sports/entertainment venues.</p>
</li><li><p><b>Navigate Complex Buy-ins:</b> Drive consensus and alignment across multiple departments, such as Corporate Operations, VP of Talent Acquisition, Procurement, and regional Event/Culinary Directors.</p>
</li><li><p><b>Position Labor Strategy:</b> Articulate WorkWhile&rsquo;s value proposition in solving distinct hospitality pain points, including hyper-seasonal staffing volatility, last-minute event cancellations, variable labor costs, while maintaining strict service standards for our Partners.</p>
</li><li><p><b>Manage a Robust Pipeline:</b> Build and maintain an active pipeline of enterprise food service and event opportunities with highly accurate sales forecasting.</p>
</li><li><p><b>Collaborate Internally:</b> Work closely with WorkWhile&rsquo;s operations, finance, and product teams to deliver tailored workforce proposals and proofs of concept (POCs) for major multi-city rollouts or high-profile events.</p>
</li><li><p><b>Represent the Brand:</b> Act as the face of WorkWhile at key hospitality and event industry conferences, trade shows, and executive meetings. Willingness to travel when needed.</p>
</li></ul><h2 class="jobSectionHeader"><b>What You Bring</b></h2>
<ul><li><p><b>5&ndash;10+ years of B2B enterprise sales experience</b>, with a proven track record of hitting targets and closing large, strategic deals within the contract food service, event management, university, catering, or venue operations sectors.</p>
</li><li><p><b>Deep Hospitality &amp; Event IQ:</b> A profound understanding of the logistics behind large-scale catering, stadium operations, and corporate dining, and how workforce reliability directly impacts guest experience and margin.</p>
</li><li><p><b>Navigational Excellence:</b> Demonstrated ability to navigate complex corporate structures, multi-unit concessionaires, and multiple executive stakeholders.</p>
</li><li><p><b>Consultative Selling Mastery:</b> Strong executive presence, financial acumen, and the ability to turn abstract labor data into a compelling ROI story for a CFO or Chief Operating Officer.</p>
</li><li><p><b>Proven Performance:</b> A history of exceeding quota, closing six-figure+ deals, and driving long-term customer lifetime value.</p>
</li><li><p><b>Modern Sales Tech Stack:</b> Experience with CRM tools (Salesforce) and enterprise sales methodologies (e.g., MEDDPICC, Challenger, or Strategic Selling).</p>
</li></ul><p><b>Compensation &amp; Benefits</b></p>
<ul><li><p><b>Competitive base salary</b> + equity in a high-growth, venture-backed company</p>
</li><li><p>In-person company off-sites</p>
</li><li><p>Medical, dental &amp; vision coverage</p>
</li><li><p>Unlimited PTO</p>
</li><li><p>401(k) with employer match</p>
</li><li><p>WFH stipend to support your home office setup</p>
</li></ul><p>WorkWhile has a diverse, mission-driven, and supportive culture&mdash;we look for people who want to take ownership, are energized by ambiguity, and strive to make a lasting impact. If this resonates with you, we&rsquo;d love to chat!</p>
Compensation Range: $150K</div></div><p></p>

Enterprise Account Executive - Hospitality

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Enterprise Account Executive - Hospitality