administrative & office manager / lead coordinator

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administrative & office manager / lead coordinator Jobs in San Francisco

administrative assistant - civil construction Jobs in San Francisco

administrative assistant - investment firm Jobs in San Francisco

administrative assistant/bookkeeper Jobs in San Francisco

administrative assistant/bookkeeper

administrative office manager lead coordinator

Edri Construction San Francisco

<div>
 <p>
  <strong>
   **Administrative &amp; Office Manager / Lead Coordinator**
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Construction Company | Hiring Now
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are an established and growing construction company seeking an experienced **Administrative &amp; Office Manager / Lead Coordinator** to join our team.
 </p>
 <p>
  This is a key role for someone who is highly organized, proactive, and experienced in construction office operations. You will be at the center of our daily workflow&mdash;supporting client communication, scheduling, and lead management while helping streamline operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   **Key Responsibilities**
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  &bull; Professionally answer incoming calls and assist clients
 </p>
 <p>
  &bull; Schedule leads, appointments, and follow-ups
 </p>
 <p>
  &bull; Coordinate calendars, job schedules, permits, and city inspections
 </p>
 <p>
  &bull; Track and manage marketing lead sources and follow-ups
 </p>
 <p>
  &bull; Maintain CRM systems for project tracking and client communication
 </p>
 <p>
  &bull; Support social media and online presence
 </p>
 <p>
  &bull; Assist with overall office operations and team coordination
 </p>
 <p>
  &bull; Manage compliance platforms (e.g., Green Halo for waste tracking/reporting)
 </p>
 <p>
  &bull; Utilize AI tools to improve workflow and efficiency
 </p>
 <p>
  &bull; Dispatch and coordinate job schedules as needed
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   **Qualifications**
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  &bull; Prior experience in a construction office required
 </p>
 <p>
  &bull; Strong communication and customer service skills
 </p>
 <p>
  &bull; Experience with scheduling, dispatching, and lead coordination
 </p>
 <p>
  &bull; Familiarity with permits and inspection processes
 </p>
 <p>
  &bull; Highly organized with strong multitasking ability
 </p>
 <p>
  &bull; Comfortable using CRM systems
 </p>
 <p>
  &bull; Knowledge of marketing lead sources and lead management
 </p>
 <p>
  &bull; Social media experience is a plus
 </p>
 <p>
  &bull; Ability to work independently in a fast-paced environment
 </p>
 <p>
  &bull; Spanish-speaking is preferred
 </p>
 <p>
  &bull; AI tools experience is a plus
 </p>
 <p>
  &bull; Experience with Green Halo is a plus
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   **Compensation**
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Compensation is competitive and based on experience.
 </p>
 <p>
  📩 **How to Apply*
 </p>
 <p>
  <br/>
 </p>
 <p>
  Please send your resume and cover letter to:
 </p>
 <p>
  edriconstruction@gmail.com
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <span>
   Prepared fro
  </span>
 </p>
 <p>
  <br/>
 </p>
</div>


Administrative & Office Manager / Lead Coordinator

Giga

<div>
 <strong>
  This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
  <br/>
  <br/>
 </strong>
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 <br/>
 <br/>
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 <br/>
 <br/>
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 <br/>
 <br/>
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 <br/>
 <br/>
 <ul>
  <li>
   Voice AI startup Giga raises $61M Series A
  </li>
  <li>
   DoorDash and Giga Partnership
   <br/>
   <br/>
  </li>
 </ul>
 If being a part of this resonates with you, please apply!
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 You'll operate as the executive's day-to-day execution partner&mdash;owning time, information flow, and logistics so the most important work moves forward.
 <br/>
 <br/>
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: mastering calendar/inbox/travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 <br/>
 <br/>
 <strong>
  Who You Are
  <br/>
  <br/>
 </strong>
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 <br/>
 <br/>
 You have exceptional organization, crisp writing, and dependable follow-through.
 <br/>
 <br/>
 You feel comfortable representing the executive office with confidence internally and externally.
 <br/>
 <br/>
 You may come from the following backgrounds:
 <br/>
 <br/>
 <ul>
  <li>
   Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
  </li>
  <li>
   Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
  </li>
  <li>
   Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Perks &amp; Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Catered lunch daily
  </li>
  <li>
   Dinner stipend
  </li>
  <li>
   $150/month wellness benefit (gym, fitness classes, mental health)
  </li>
  <li>
   401(k) plan
  </li>
  <li>
   Paid parental leave (12 weeks maternal, 6 weeks paternal)
  </li>
  <li>
   Commuter benefits
  </li>
  <li>
   Medical, dental, and vision coverage
   <br/>
   <br/>
  </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 <br/>
 <br/>
</div>


Executive Assistant

Kendo Brands, Inc.

<div>
 <p>
  <strong>
   ABOUT KENDO
  </strong>
 </p>
 <p>
  Kendo Holdings, Inc. is a San Francisco-based beauty brand developer and wholesaler owned by LVMH Mo&euml;t Hennessy - Louis Vuitton, the world&rsquo;s largest luxury group. A play on the words &ldquo;can do&rdquo;, Kendo has become the hub of creativity and next generation beauty product development for global Sephora channels and selective retailers outside of Sephora.
 </p>
 <p>
  Through original development, collaborations and acquisitions the Kendo stable of brands will always be creative, inspiring and innovative. A dynamic engine of speed, expertise and market-savvy, the Kendo team continues to redefine the beauty industry through great product, great storytelling, great retail and direct-to-consumer partnerships. This shows up in everything we do and in what we stand for:
 </p>
 <ul>
  <li>
   &ldquo;Can Do&rdquo; Spirit: We work together to make our wildest dreams a reality: As entrepreneurs, we embrace optimism and find creative ways to reach our goals
  </li>
  <li>
   Advocacy, Diversity, and Inclusion: We recognize and celebrate the full spectrum of personal identities. We create safe spaces so everyone&rsquo;s voice is heard. We listen with humility and act with courage.
  </li>
  <li>
   Storytelling: We tell authentic stories like no, one else. It&rsquo;s our key to inspire trust and build relationships, rallying, our people, partners, and consumers around our brands.
  </li>
  <li>
   Resilience: We embrace challenges as opportunities. Change is ever- constant, and agility is our strength.
  </li>
  <li>
   Product Excellence: We put the consumers first: We constantly raise the bar to create products of the highest quality that everyone just has to have.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  The salary range for this position is $33.50 -$37.25 per year. Offered salary is dependent upon experience and San Francisco location. This is a hybrid role based in our downtown San Francisco office &ndash; Tues through Thursday in-office, with Monday and Friday remote.
 </p>
 <p>
  Kendo Total Rewards offerings also include an annual bonus and a comprehensive benefits package including: medical, dental and vision insurance, flex paid time off program, parental leave, employee discount/perks, a retirement plan with employer contributions, Summer Fridays, opportunity to work from anywhere for two weeks during the calendar year and December wellness/shutdown week for applicable positions.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Kendo house of brands currently includes: Fenty Beauty, Fenty Skin, Fenty Eau de Parfum, Fenty Hair, Ole Henriksen, Lip Lab.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   SUMMARY
  </strong>
 </p>
 <p>
  The Coordinator, Talent Development &amp; DEIB provides essential coordination, logistics, and administrative support for both Diversity, Equity, Inclusion &amp; Belonging (DEIB) and Talent Development initiatives at Kendo. This role is crucial for optimizing employee performance, career growth, and fostering an inclusive work environment. You will ensure the accurate and timely execution of DEIB programs, learning events, and People &amp; Culture activities, translating strategic principles into daily experiences. The coordinator collaborates with DEIB leadership, Director of Learning &amp; Talent Management, HR partners, Finance, Brand teams, and external vendors.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   RESPONSIBILITIES
  </strong>
 </p>
 <p>
  Program &amp; Event Coordination
 </p>
 <ul>
  <li>
   Coordinate logistics for DEIB programs, heritage moments, employee events, volunteer initiatives, community activations, and learning events.
  </li>
  <li>
   Manage timelines, tasks, execution details, calendars, room bookings, virtual meeting setups, A/V, catering, and RSVPs for all assigned programs.
  </li>
  <li>
   Support enterprise-wide moments (e.g., Pride, Giving campaigns, service days).
  </li>
  <li>
   Coordinate product donation requests from intake to fulfillment, partnering with Brand, Inventory, Operations, and Finance.
  </li>
  <li>
   Talent Development &amp; Learning Support
  </li>
  <li>
   Schedule new hire onboarding and employee experience moments.
  </li>
  <li>
   Track engagement and learning outcomes, providing ROI data.
  </li>
  <li>
   Research and source training vendors, manage program budgets, and reconcile expenses.
  </li>
  <li>
   Optimize employee user experience across third-party learning platforms (e.g., LinkedIn Learning, LRN).
  </li>
 </ul>
 <p>
  People &amp; Culture Administration
 </p>
 <ul>
  <li>
   Provide daily administrative support: scheduling meetings, preparing agendas, taking notes, tracking action items.
  </li>
  <li>
   Monitor shared inboxes and coordinate responses.
  </li>
  <li>
   Maintain organized digital files, trackers, and documentation in SharePoint and Teams.
  </li>
  <li>
   Track participation, attendance, and engagement metrics for all programs.
  </li>
  <li>
   Process expense reports, invoices, and vendor payments for both DEIB and Talent Development, tracking against budget.
  </li>
  <li>
   Support vendor onboarding and reconciliation.
  </li>
  <li>
   Assist with employee data entry for new hire, job change, and termination information, ensuring accuracy and confidentiality.
  </li>
  <li>
   Develop and maintain employee resource materials across Intranet and Microsoft Teams.
  </li>
  <li>
   Plan and disseminate company-wide communications (Outlook, Teams).
  </li>
  <li>
   Assist with company-wide webinars (Zoom management, chat, recordings, attendance).
  </li>
  <li>
   Support data entry and evidence collection for CSR, Inclusion Index, and DEIB reporting.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   REQUIREMENTS
  </strong>
 </p>
 <ul>
  <li>
   1+ years in coordination, administration, HR, DEIB, or program support.
  </li>
  <li>
   Experience supporting events, programs, or internal initiatives in a fast-paced environment.
  </li>
  <li>
   Interest in DEIB, employee experience, social impact, and talent development.
  </li>
  <li>
   Exceptional organization and attention to detail.
  </li>
  <li>
   Strong program management and event coordination skills.
  </li>
  <li>
   Clear written and verbal communication, including marketing materials creation.
  </li>
  <li>
   Ability to manage multiple tasks and deadlines.
  </li>
  <li>
   Basic data tracking and spreadsheet skills.
  </li>
  <li>
   Canva proficiency for internal visuals.
  </li>
  <li>
   Proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and comfortable learning new technologies.
  </li>
  <li>
   Critical thinking to anticipate needs and find solutions.
  </li>
  <li>
   Event planning experience (e.g., coordinating food, AV).
  </li>
  <li>
   Collaborative, service-oriented mindset.
  </li>
  <li>
   Comfortable in a hybrid working environment.
  </li>
 </ul>
</div>


Coordinator, Talent Development & DEIB

Marcus & Millichap

<div><div><p>Marcus &amp; Millichap is the nation&rsquo;s leading brokerage firm specializing in real estate investments with offices nationwide. Marcus &amp; Millichap offers owners and investors the nation's most comprehensive real estate research and analysis for all types of income-producing property.</p>
<p>
The Brokerage Administrator provides a broad range of administrative assistance to Sales Agents and the Operations Manager. This role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage.</p>
<p>
The base salary range for this role is $25.00-$35.00 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus &amp; Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.</p>
</div>
<h3 class="jobSectionHeader"><b>Responsibilities</b></h3><div>
<ul><li>Process new listings, including proofing and editing marketing packages for superior quality and use of grammar.</li>
<li>Assist the Operations Manager in the processing of sold and closed transactions when necessary.</li>
<li>Keep up to date with the various software, company applications, and policies or procedures that pertain specifically to Agents and Assistants, while continuing to identify opportunities to conduct training sessions when necessary.</li>
<li>Copy, scan, and create proposal bindings and print jobs for agents.</li>
<li>Share the telephone and front desk responsibilities with the other support staff.</li>
<li>Assist with the stocking of supplies, maintaining copiers and other office machines in working condition, and general problem solving.</li>
<li>This is a part-time position.</li>
</ul></div><h3 class="jobSectionHeader"><b>Qualifications</b></h3><div>
<ul><li>Two+ (2+) years of administrative experience.</li>
<li>High School diploma.</li>
<li>Strong knowledge of Microsoft (MS) Office required: Word, Excel, PowerPoint, and Outlook.</li>
<li>Editing and proofreading skills.</li>
<li>A professional appearance and demeanor</li>
<li>Top-notch phone manner.</li>
<li>Reliable, punctual, and professional.
</li><li>Friendly, upbeat personality with a can-do attitude.</li>
<li>A strong desire to learn and progress within the company</li>
<li>Eagerness to learn new software applications and technical remedies for keeping office computer systems updated.</li>
<li>Previous real estate experience is helpful.</li>
<li>Background in a banking, finance, or legal office environment preferred.</li>
<li>Knowledge of Adobe InDesign is a plus.</li>
</ul>
</div><div><p>Founded in 1971, Marcus &amp; Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.<br>
<br>
Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.<br>
<br>
Marcus &amp; Millichap, Inc. is a leading national real estate services firm specializing in commercial real estate investment sales, financing services, research and advisory services. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate. The Company also offers market research, consulting and advisory, and leasing services to its clients. Marcus &amp; Millichap, Inc. closed 8,818 transactions in 2025, with a sales volume of $50.8 billion.
<br>
<br>
Marcus &amp; Millichap is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender<br>
identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law.</p>
</div>
<p>We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</p></div>

Administrative Assistant - Part Time (Brokerage Administrator)

Global Relay

<div>
 <strong>
  Who we are:
  <br/>
  <br/>
 </strong>
 For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world&rsquo;s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.
 <br/>
 <br/>
 Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It&rsquo;s a place where you can genuinely make an impact &ndash; and be recognized for it.
 <br/>
 <br/>
 We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.
 <br/>
 <br/>
 <strong>
  About the Role
  <br/>
  <br/>
 </strong>
 Global Relay has just opened a state-of-the-art office in the financial district of San Francisco. Located over 15,000 sq ft, with an amazing fit out and the highest quality furniture and fittings. Our office is equipped with desking for around 40 staff members, with event space to host our clients and partners.
 <br/>
 <br/>
 Global Relay is seeking a proactive and highly organized
 <strong>
  Office Manager
 </strong>
 to support our San Francisco office. This role is central to creating a welcoming, efficient, and engaging workplace while coordinating internal and external events. You will be the go-to person for day-to-day office operations, vendor coordination, employee support, and event execution.
 <br/>
 <br/>
 <strong>
  Your Responsibilities
  <br/>
  <br/>
 </strong>
 Office Operations
 <br/>
 <br/>
 <ul>
  <li>
   Own the day-to-day operations of the SF office, ensuring it is always organized, functional, and welcoming
  </li>
  <li>
   Manage office supplies and equipment, including inventory tracking, ordering, distribution, and invoice reconciliation
  </li>
  <li>
   Maintain overall office appearance and cleanliness, coordinating cleaning, repairs, and maintenance
  </li>
  <li>
   Partner with building management, contractors, and vendors to resolve issues quickly and cost-effectively
  </li>
  <li>
   Greet visitors, manage check-ins, and ensure office security procedures are followed
  </li>
  <li>
   Handle phone operations, incoming calls, messages, mail, courier deliveries, and collections
   <br/>
   <br/>
  </li>
 </ul>
 Administrative and Cross-functional Support
 <br/>
 <br/>
 <ul>
  <li>
   Create and maintain vendor records, administrative templates, and office documentation
  </li>
  <li>
   Support HR and Business Operations teams with new-hire onboarding (office tours, access card setup, background screening coordination)
  </li>
  <li>
   Ensure compliance with local Health &amp; Safety regulations
  </li>
  <li>
   Provide ad hoc administrative and project support to executive management and other teams as needed
   <br/>
   <br/>
  </li>
 </ul>
 Events &amp; Hospitality
 <br/>
 <br/>
 <ul>
  <li>
   Coordinate and support in-house events, including client, partner, and internal team events
  </li>
  <li>
   Arrange catering and on-site event logistics, ensuring a polished and professional experience
  </li>
  <li>
   Support internal social events that help build community and connection within the office
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About You
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of administrative experience in a fast-paced environment
  </li>
  <li>
   Post-secondary education preferred
  </li>
  <li>
   Excellent organizational, time-management, and prioritization skills with strong attention to detail
  </li>
  <li>
   Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook)
  </li>
  <li>
   Demonstrated good judgment with the ability to proactively and independently solve problems and make decisions
  </li>
  <li>
   A self-starter mindset with a strong work ethic and appetite for continuous learning
  </li>
  <li>
   Ability to exercise tact and discretion and be trusted with confidential information
  </li>
  <li>
   Goal-oriented self-starter who can work independently and reliably with minimal supervision, and who has an appetite for continuous learning
  </li>
  <li>
   Friendly, "can-do" attitude with a customer-focused approach
   <br/>
   <br/>
  </li>
 </ul>
 Compensation: Global Relay advertises the pay range for this role in accordance with the pay transparency laws of the state of California. In addition to the annual base salary (range listed below), compensation for this role also includes commissions, extended health benefits, and 401k contributions.
 <br/>
 <br/>
 San Francisco - Base salary range: $85,000 USD - $110,000 USD
 <br/>
 <br/>
 <strong>
  What you can expect:
  <br/>
  <br/>
 </strong>
 At Global Relay, there&rsquo;s no ceiling to what you can achieve. It&rsquo;s the land of opportunity for the energetic, the intelligent, the driven. You&rsquo;ll receive the mentoring, coaching, and support you need to reach your career goals. You&rsquo;ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you&rsquo;ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.
 <br/>
 <br/>
 Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.
 <br/>
 <br/>
 We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.
 <br/>
 <br/>
 To learn more about our business, culture, and community involvement, visit www.globalrelay.com.
</div>


Office Manager

University of California - San Francisco

<div><p><b>Job Summary
</b></p><p>Under the supervision and guidance of the Principal Investigator and Clinical Research Supervisor at the UCSF Memory and Aging Center (MAC) RabLab the Assistant Clinical Research Coordinator (ACRC) will serve as a liaison between PET Program staff, researchers, other research collaborators and clinicians from the MAC, and research participants by performing entry-level duties related to the support and coordination of single- and multi-site clinical trials and observational studies in the field of neurodegenerative disease. Duties include assisting with the preparation and sharing of clinical and imaging results at multi-disciplinary clinical meetings and with participants and their families or caregivers; assisting with data visualization tasks (tables, figures, graphs) for presentations, manuscripts and grant applications; maintaining the database of imaging studies and results; triaging data requests and preparing data and protocols for collaborators and human research committees. Additional administrative tasks may be assigned as needed to help design flow sheets, data forms, and other types of source documents. The ACRC is not required to have specialized training to perform these duties and candidate will be trained on-the-job to meet the responsibilities of the position.</p></div>

Assistant Clinical Research Coordinator

Lawrence Berkeley National Laboratory

<div><div>Lawrence Berkeley National Laboratory (LBNL) is hiring an Administrative Assistant III to support the Environment, Health, and Safety (EHS) Division. Reporting to the EHS Division Office Administrative Manager, this position will provide a comprehensive range of administrative support to the Health &amp; Safety Department.</div><div></div><div><br>
In this exciting role, you will track, prioritize and monitor administrative workflow with an opportunity to implement process and procedural improvements, stay abreast of changes in procedures, and disseminate information to members of the administrative team.</div><div></div><div><br>
This position has an anticipated start date of May 4, 2026.</div><div></div><div><br>
***If you are a current or former Berkeley Lab employee experiencing technical difficulties with submitting your application, please contact talent-acquisition@lbl.gov.***</div><div></div><div><br>
We&rsquo;re here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!</div><div></div><div><i><br>
Why join Berkeley Lab?</i></div><div></div><div><br>
We invest in our employees by offering a total rewards package you can count on:</div><ul><li>
Exceptional health and retirement benefits, including pension or 401K-style plans.</li><li>
Opportunities to grow in your career - check out our Tuition Assistance Program.</li><li>
A culture where you&rsquo;ll belong - we are invested in our teams!</li><li>
In addition to accruing vacation and sick time, we also have a Winter Holiday Shutdown every year.</li><li>
Parental bonding leave (for both mothers and fathers).</li><li>
Pet insurance.</li></ul><div></div><p><br>
What You Will Do:</p><ul><li>
Provide administrative support to the EHS Division&rsquo;s Health &amp; Safety Department Head and Team Managers, and Teams including scheduling, coordinating, and attending various meetings.</li><li>
Provide administrative support to multiple Health &amp; Safety Teams including BioSafety, Ventilation, Ergo, Illness &amp; Injury and Divisional Safety through scheduling, taking meeting minutes, responding/tracking of maintenance requests, and conducting funding recharge activities.</li><li>
Provide scheduling and communication support on all recruitment related activities including interviews, site access, and travel.</li><li>
Support staff on-boarding and off-boarding procedures.</li><li>
Triage and assign administrative requests through the EHS Administrative Help Desk application.</li><li>
Support the Department&rsquo;s use of electronic calendaring tools and electronic document management systems.</li><li>
Oversee mail and package reception and distribution, maintenance of office supplies, replacement of copier/printer consumables, and filing and archiving.</li><li>
Provide backup administrative support to the Health Services Clinic Reception and Travel &amp; Procurement processing as needed.</li><li>
Provide other administrative support and assist with division event planning as needed.</li></ul><div></div><p><br>
What We Are Looking For:</p><ul><li>
A minimum of six years of administrative experience in a professional, academic, or corporate setting requiring confidentiality and discretion, or equivalent experience.</li></ul><ul><li>
Experience with calendar management, meeting and event coordination, travel arrangements, expense reporting, purchasing, document management, and other related administrative tasks.</li><li>
Advanced proficiency in Google Workspace, MS Office Suite, Adobe Acrobat, Zoom video conferencing on a Mac or PC platform.</li><li>
Strong database and records management skills, including the ability to create and run basic reports, track and maintain dynamic datasets, and create charts/graphs from data.</li><li>
Excellent analytical skills including the ability to anticipate, identify, troubleshoot, and resolve routine and complex administrative issues.</li><li>
Strong planning and organizational skills including the ability to handle multiple tasks concurrently to meet workload demands and deadlines, to respond quickly and maintain flexibility during periods of changing work priorities and tight time constraints.</li><li>
Experience effectively building relationships and collaborating with individuals at all levels across a multidisciplinary organization.</li><li>
Exceptional written communication skills including the ability to produce high-quality, error-free documents, tailor messaging to varied audiences, and provide proactive follow-through and status updates.</li><li>
Must be able to work occasional overtime as required.</li><li>
Must be able to perform the physical requirements of this position, including performing computer-related functions for up to 8 hours per day that involve data entry, business correspondence, document management, research, calendaring, and taking/preparing meeting minutes, and other duties as assigned.</li></ul><div></div><p><br>
 Desired Skills/Knowledge:</p><ul><li>
A.A. Degree or equivalent experience.</li><li>
Experience with Berkeley Lab systems and tools (LETS, FMS, Trex, RezDesk, Cognos, etc.)</li><li>
Familiarity with Smartsheet and experience navigating a helpdesk system.</li><li>
Familiarity with Word Press and experience making website updates.</li><li>
Familiarity with Berkeley Lab, the University of California (UC), the Department of Energy (DOE), and/or local, state, federal policies, procedures, and regulations.</li><li>
Valid California Driver&rsquo;s License, ability to drive a government vehicle.</li></ul><div></div><p><br>
Additional Information:</p><ul><li>
Application Date: Priority consideration will be given to candidates who apply with a resume and cover letter describing their interest in the position by Monday, April 27, 2026. Applications will be accepted until the job posting is removed.</li><li>
Appointment Type: This is a full time, career appointment, non-exempt from overtime pay (hourly paid).</li><li>
Salary Range: This position is represented by a union for collective bargaining purposes and has a salary range of $34.65 - $44.00 hourly for job code 572.3. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary will be commensurate with the final candidate&rsquo;s qualifications and experience, including skills, knowledge, relevant education, certifications, and aligned with the internal peer group (if applicable, and union contract agreement).</li><li>
Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.</li>
Work Modality: This position will be performed onsite at Lawrence Berkeley National Lab, located at 1 Cyclotron Road, Berkeley, CA 94720. Work schedules are dependent on business needs. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information <li>).</li><li>
Relocation Assistance: This position is not eligible for relocation assistance.</li><li>
Work Authorization: Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position.</li></ul><div></div><div><br>
Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov</div><div></div><div><br>
Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law.</div><div></div><div><br>
Misconduct Disclosure Requirement: As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.</div></div><div></div>

Administrative Assistant III (EHS)

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