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administrative office manager lead coordinator

Pantheon Ventures

<div><div><p>Pantheon has been at the forefront of private markets investing for more than 40 years, earning a reputation for an innovative approach to investing in secondaries, co-investments, and primary fund investments, as well as capital formation across commingled funds, evergreen vehicles and customized solutions. Our specialist investment capabilities span multiple strategies across private equity, infrastructure and real assets, and private credit. Through our collaborative and committed culture, we find new ways to solve complex problems together and deliver innovative investment opportunities across private markets. Pantheon currently manages approximately $82.3 billion in AUM across all its strategies, serving more than 750 institutional and 638 private wealth clients worldwide</p>
<p>
For further details please visit www.pantheon.com</p></div><div><p><b>
Purpose of Position</b></p>
<p>
The Administration &amp; Facilities, Americas team offers essential administrative support to Pantheon professionals and manages office operations for staff in New York, San Francisco, Toronto, and Chicago. The team also brings specialized expertise to ad hoc projects and, in some cases, assumes long-term responsibilities in areas such as Investor Relations, Compliance, Tax, and Human Resources. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. You will provide essential administrative support to various teams, manage schedules, and contribute to a collaborative and efficient work environment.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li>Provide high-level administrative support Partners and Managing Directors as well as general administrative team support for applicable teams.</li>
<li>Manage complex Microsoft Outlook calendars including scheduling, rescheduling, prioritizing time sensitive requests, and coordinating across multiple stakeholders.</li>
<li>Arrange domestic and international travel, including hotels, ground transportation, itineraries, and last-minute adjustments.</li>
<li>Process and reconcile expense reports in accordance with firm policies and deadlines (Concur).</li>
<li>Serve as part of the reception rotation, greeting visitors, managing inbound calls, and maintaining a professional front-office environment.</li>
<li>Support in-office meeting logistics, including conference scheduling, catering, AV coordination and materials preparation.</li>
<li>Maintain organized filing systems, shared drives with strong attention to detail.</li>
<li>Provide general administrative support across the firm as required ensuring smooth day-to-day operations.</li>
<li>Participate in special projects and contribute to team initiatives as required</li>
<li>Support office management by maintaining kitchen supplies, managing the dishwasher, and ensuring a clean workspace.</li>
<li>This job description provides a general overview of the position; however, additional responsibilities may be assigned as necessary</li>
<li>This role requires an average of 4 days in the office each week</li>
<li>No Personal Assistant responsibilities</li>
</ul>
<p><b>Knowledge and Experience Required</b></p>
<ul>
<li>Proficient in Microsoft Outlook, Excel, Word, Docusign and Adobe Acrobat Professional</li>
<li>The individual must be extremely organized, detail-oriented, energetic, dedicated to professional excellence</li>
<li>Exceptional communication skills (oral and written)</li>
<li>Adaptability and composure in a fast-paced, high-expectation, financial services environment.</li>
<li>Ability to establish and meet deadlines, work under pressure and handle multiple priorities</li>
<li>Professional judgment and discretion in handling with confidential and sensitive information</li>
<li>Problem solving capability with the initiative to identify issues and implement practical solutions</li>
<li>Minimum 5 years&rsquo; experience in a comparable administrative role required.</li>
</ul>
<p><b>Expected base salary range:</b> <b>$115,000-$125.000</b></p>
<p>
Actual base salary is determined by a range of factors including individual experience, skills and qualifications.</p>
<p>
In addition to the above salary, Pantheon offers a generous employee benefits package and successful candidates are eligible to receive a discretionary bonus</p></div><div><p><b>
This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. You may be required to perform other job-related duties as reasonably requested by your manager.</b></p>
<p><b>
Pantheon is an Equal Opportunities employer, we are committed to building a diverse and inclusive workforce so if you're excited about this role but your past experience doesn't perfectly align we'd still encourage you to apply.</b></p></div></div><p></p>

Administrative Assistant

Valcor

<div><h2 class="jobSectionHeader"><b>Position Summary</b></h2><p>
The Customer Service Representative III / Shift Lead oversees daily operator activities, supports shift coverage, monitors call flow, and assists with emergency communication procedures. This role serves as the on-shift supervisor and provides operational support as an alternate to the Program Coordinator.</p><h2 class="jobSectionHeader"><b>
Essential Duties and Responsibilities</b></h2><ul><li>
Oversee operator performance, shift coverage, and daily coordination of assigned personnel.</li><li>
Prepare duty schedules, PTO coverage plans, and shift assignments to support continuous service requirements.</li><li>
Monitor call flow, customer service quality, and adherence to established communication procedures.</li><li>
Conduct audits of telephone instruments, supplies, and work area readiness.</li><li>
Prepare incident reports, caller complaint documentation, and related operational records as required.</li><li>
Train new operators on procedures, communication expectations, and contract-specific requirements.</li><li>
Support emergency response procedures, escalation protocols, and timely communication with appropriate personnel.</li><li>
Serve as an on-shift resource for operators and assist with resolving routine operational issues.</li></ul><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2><ul><li>
Minimum of two (2) years of call center, switchboard, customer service, or related communication experience.</li><li>
Minimum of one (1) year of supervisory, lead, or team coordination experience.</li><li>
Strong communication, customer service, and documentation skills.</li><li>
Ability to work in a fast-paced environment and respond appropriately to urgent or emergency communications.</li><li>
Must be eligible to successfully complete required VA background checks.</li></ul><h2 class="jobSectionHeader"><b>
Preferred Competencies</b></h2><ul><li>
Shift leadership and operator support</li><li>
Schedule coordination and coverage planning</li><li>
Customer service quality and professionalism</li><li>
Emergency communication support</li><li>
Documentation accuracy and follow-through</li></ul></div>

Customer Service Representative III / Shift Lead- San Francisco VA Health Care System

CHINESE HOSPITAL

<p></p><div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Chinese Hospital | San Francisco Bay Area</b></h2></div></div></div></div></div></div></div><p></p><div><div><div><div><div><h3 class="jobSectionHeader"><b>
About This Role</b></h3><div></div><div><h3 class="jobSectionHeader"><b>
Department</b></h3></div><div><p><b>
Finance</b></p></div><div><h3 class="jobSectionHeader"><b>
Reports to</b></h3></div><div><p><b>
Accounting Manager</b></p></div><div><h3 class="jobSectionHeader"><b>
Type</b></h3></div><div><p>
Full time &ndash; Exempt</p></div><div><h3 class="jobSectionHeader"><b>
Requisition #</b></h3></div><div><p>
12743</p></div></div></div></div></div></div><p></p><div><div><div><div><div><div><h3 class="jobSectionHeader"><b>
Position Summary</b></h3></div><div><p>
Provides accounting, financial, administrative, and clerical support by maintaining accurate financial records and ensuring financial transactions are processed in accordance with established policies and procedures. Responsible for accounts payable, account reconciliations, journal entries, financial reporting support, and other accounting and finance-related duties to ensure timely and accurate financial operations.</p></div></div></div></div></div></div><p></p><div><div><div><div><div><div><h3 class="jobSectionHeader"><b>
Essential Duties and Responsibilities</b></h3></div><div><ul><li><div><ul><li>
Process Accounts Payable invoices in Multiview</li><li>
Generate AP checks in Multiview and prepare for send out</li><li>
Process claims checks issued by CCHP in Multiview and prepare for send out</li><li>
Organize and maintain good filing system on all invoices and checks</li><li>
Contact vendors on invoice issues</li><li>
Follow up on invoice approvals with department managers</li><li>
Perform bank reconciliation on claims checks account</li><li>
Assist department in month-end closing on expense accruals</li><li>
Complete Accounts Payable month-end closing</li><li>
Reconcile Account Payable balances to General Ledger and maintain accounts payable records in Multiview</li><li>
Match P.O. invoices to Cerner</li><li>
Credit card reconciliation</li><li>
Charge expenses to correct GL accounts and cost centers by analyzing invoice/expense reports</li><li>
Identify new vendor and obtain W-9 for vendor set up</li><li>
Identify new remittance addresses for update in Multiview</li><li>
Review and research stale dated checks</li><li>
Assist in annual 1099 filing</li><li>
Pick up and drop off mail to Hospital</li><li>
Sorts and distributes inter-departmental and company correspondence.</li><li>
Assists in various accounting and clerical projects.</li><li>
Accepts and performs other duties as assigned</li></ul></div></li></ul><p><b>
Values/Core Competencies:</b></p><ul><li><b>
Integrity </b><b>&ndash;</b>We adhere to a code of values and make commitments that contribute to the welfare of our community.</li><li><b>
Respect</b><b> &ndash; </b>We seek to create a community within our organization that enhances self-worth of individuals working with us and for our patients. The dignity and respect shown to employees by management and by their fellow staff will be the model for caring for our patients. Management is committed to treating employees fairly, honestly and with respect. In return, management expects commitment from employees to the values of the organization and its work on behalf of the community.</li><li><b>
Empowerment</b> &ndash; we are committed to action and expect all employees to be proactive in decision making and problem solving. We delegate authority to match responsibility, expecting decision making to occur as close to the customer as possible.</li><li><b>
Teamwork </b>&ndash; We believe that quality, cost effective, compassionate care can only be provided through teamwork. The nature of our work and mission require sensitivity to the feelings and points of view of many. We work for the good of the team, are accountable for the results of the team and together share our successes or failures. We maintain an atmosphere of openness, honesty and trust.</li><li><b>
Accountability </b><b>&ndash;</b> We accept personal responsibility for our actions and take ownership of our results. We as individuals recognize achievement and are challenged to improve our performance by providing and accepting coaching and feedback.</li><li><b>
Quality Improvement </b>&ndash; We will improve value through the process of continuous quality improvement with focus on the relationship between quality and cost. We have a sense of urgency in our search to find better ways of doing everything. We encourage others to try new ideas and measure and recognize results. We are willing to change the status quo to improve.</li><li><b>
Community collaboration and Benefit </b>&ndash; We will collaborate within the limits or our resources with other agencies and providers to address the health care wellness needs of our community, recognizing that access to services must be made available regardless of an individual&rsquo;s ability to pay.</li><li><b>
Prudent use of resources</b><b> &ndash; </b>We will use and maintain our assets and resources prudently to meet community expectations. Our organization requires an overall positive return on investment to carry out its mission and to invest in new programs, equipment and facilities. We believe that integration simplifies and improves the process of health care and is a means of achieving economies of scale which will ultimately reduce costs. We seek simplification in the process of patient care and the efficient use of our resources in a changing environment.</li></ul></div></div></div></div></div></div><p></p><div><div><div><div><div><div><h3 class="jobSectionHeader"><b>
Qualifications</b></h3></div><p></p><div><ul><li>
High School Diploma or GED preferred</li><li>
1-3 years accounts payables experience</li><li>
Knowledge of general accounting principles, regulatory standards and compliance requirements</li><li>
General math skills</li><li>
Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs (e.g. Excel, Access)</li><li>
Excellent data entry skills</li><li>
Effective verbal, listening and written communication skills</li><li>
Demonstrates a sense of urgency and ability to meet deadlines</li><li>
Dependability, customer service, and flexibility required</li></ul></div></div></div></div></div></div><p></p><div><div><div><div><div><div><h3 class="jobSectionHeader"><b>
Physical Requirements</b></h3></div><p></p><div><p>
While performing the duties of this job, staff is regularly required to sit, stand, walk, talk and/or listen. He/she uses his/her hands to do computer work, write reports, do equipment set-up/cleaning/storage, clerical support, etc. He/she will be using the phone frequently. Good vision is needed to be able to read schedules, enter accurate data, etc. He/she must have good general health and demonstrate emotional stability so as to carry out the above-enumerated duties.</p><ul><li>
Able to lift up to 30 pounds</li><li>
Use proper body mechanics when handling equipment</li><li>
Standing, walking and moving 50% of the day</li></ul></div></div></div></div></div></div><p></p><div><div><div><div><div><div><h3 class="jobSectionHeader"><b>
Compliance Requirements</b></h3></div><p></p><div><p>
Complies with Chinese Hospital Compliance Handbook including Code of Ethics and all statutes, regulations, guidelines applicable to federal and state programs. Responsibilities include, following the guidelines and reporting suspected violations of any statute, regulations, agreements or guidelines applicable to all healthcare programs.</p><p>
I have read and understand the duties, responsibilities, and expectations pertaining to the position of Medical Staff and CME Coordinator. I understand that this job description is intended to describe the general nature and level of work performed. It is not intended to serve as an exhaustive list of all duties, skills and responsibilities required. I have been allowed to clarify and ask questions about this job description.</p></div></div></div></div></div></div><p></p><div><div><div><div><div><div><h3 class="jobSectionHeader"><b>
Base Pay Scale</b></h3></div><p></p><div><p>
Starting at $32.99 -$48.01 per hour. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.</p></div></div></div></div></div></div></div>

Jr. Accountant

Goodman Neuman Hamilton LLP

<p><b>Title: </b>Legal Administrative Assistant</p><p><b>Location: </b>San Francisco (Hybrid)</p><p><b>Hours:</b> Full-Time (35 hours/week)</p><p><b>Exempt Status:</b> Non-Exempt</p><p><b>Benefit-eligible:</b> Yes</p><p><b>Salary Range: </b>$38-$49/hour</p><p><b>About Us</b></p><p>For over 30 years, Goodman Neuman Hamilton LLP (GNH) has earned a stellar reputation as a trusted leader in civil litigation and appeals across California. Based in San Francisco, our 17-attorney firm represents Fortune 500 companies and other distinguished clients with aggressive, innovative, and efficient legal strategies.</p><p>Our partners have collectively conducted more than 100 jury trials and are widely regarded as outstanding advocates. Their excellence has earned recognition from <i>Super Lawyers Magazine</i>, <i>San Francisco Magazine</i>, and the American Board of Trial Advocates, along with the highest AV rating from Martindale-Hubbell.</p><p>Our practice spans a broad range of civil litigation, including personal injury, construction defect, professional liability, and insurance coverage disputes. Notable clients include Home Depot, McKesson Corporation, River City Bank, Armanino LLP, and The Regents of the University of California.</p><p><b>Job Summary</b></p><p>We are seeking a highly organized, detail-oriented Legal Administrative Assistant to support our attorneys and administrative team. This role is ideal for a proactive professional who enjoys working in a fast-paced environment, takes pride in producing high-quality work, and excels at managing multiple priorities.</p><p>The Legal Administrative Assistant plays an important role in ensuring the smooth day-to-day operation of the firm by providing administrative, clerical, and client service support.</p><p>This role will be 35 hrs per week and operates on a hybrid schedule, requiring two days per week minimum in the SF office. The office is open every day if you prefer in-office work.</p><p><b>Essential Duties &amp; Responsibilities</b></p><p>● Provide administrative and litigation support to attorneys and legal staff.</p><p>● Prepare, format, proofread, and assist with the preliminary drafting of legal forms, correspondence, and discovery documents.</p><p>● File pleadings, motions, and other legal documents with state and federal courts.</p><p>● Maintain litigation calendars, including tracking court deadlines, hearings, filing dates, and case-related deadlines.</p><p>● Coordinate and schedule meetings, depositions, court appearances, and other case-related events.</p><p>● Communicate professionally with court personnel, clients, outside counsel, vendors, and other stakeholders.</p><p>● Assist with document management, including organizing, maintaining, and updating electronic and physical case files.</p><p>● Answer and direct incoming phone calls and assist with general client communication.</p><p>● Coordinate mail, courier services, and document deliveries.</p><p>● Perform administrative tasks such as filing, scanning, copying, data entry, and records management.</p><p>● Assist with office operations, ordering supplies, and supporting special projects as needed.</p><p>● Maintain confidentiality and exercise discretion when handling sensitive legal and client information.</p><p>● Perform other administrative and litigation support duties as assigned.</p><p><b>Qualifications/Requirements</b></p><p>● Bachelor's degree required.</p><p>● Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.</p><p>● Excellent written communication, proofreading, and analytical skills.</p><p>● Exceptional attention to detail and accuracy.</p><p>● Ability to manage competing deadlines and consistently deliver high-quality work product.</p><p>● Ability to follow instructions, exercise sound judgment, and effectively execute tasks independently.</p><p>● High proficiency with Microsoft Word and strong working knowledge of Microsoft Office applications, including Outlook and Excel.</p><p>● Strong computer skills and the ability to quickly learn and utilize document management systems, court filing platforms, and other legal software.</p><p>● Professional demeanor and strong interpersonal skills.</p><p>● Ability to communicate effectively with attorneys, clients, court personnel, and outside counsel.</p><p>● Ability to maintain confidentiality and handle sensitive information with discretion.</p><p><b>Preferred Qualifications</b></p><p>● Prior experience in a law firm, litigation practice, or other professional services environment.</p><p>● Familiarity with state and federal court filing procedures.</p><p>● Experience with litigation calendaring, scheduling depositions, and coordinating legal deadlines.</p><p>● Experience preparing, formatting, or managing legal documents and correspondence.</p><p><b>Physical Requirements</b></p><p>● Prolonged periods of sitting at a desk and working on a computer</p><p>● May need to lift boxes from time to time to assist with office upkeep</p><p><b>Benefits</b></p><p>● Medical and dental insurance with 100% employer-paid coverage for employees and 50% employer-paid coverage for eligible dependents</p><p>● Long-term disability insurance with 100% employer-paid coverage for employees</p><p>● Flexible Spending Accounts (FSAs) for dependent care</p><p>● 401(k) retirement plan with profit-sharing contributions</p><p>● Optional supplemental insurance plans</p><p>● Generous paid time off, including 10 paid holidays and paid vacation time</p><p>● Hybrid work schedule</p><p><b>How to Apply</b></p><p>Please submit a PDF version of a cover letter and resume to Josh Robles, Office Administrator, at jrobles@gnhllp.com.</p><p><b>EEO Statement</b></p><p>Goodman Neuman Hamilton LLP is an equal opportunity employer. We are committed to creating an inclusive workplace and consider all qualified applicants without regard to race, color, religion, creed, sex, pregnancy, childbirth and related medical conditions, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, genetic information, military or veteran status, or any other characteristic protected by applicable law.</p><p>Goodman Neuman Hamilton LLP complies with the California Fair Chance Act and the San Francisco Fair Chance Ordinance. Qualified applicants with arrest and conviction records will be considered for employment in accordance with applicable law.</p><p>If you require a reasonable accommodation during the application or interview process, please contact us.</p><p>Pay: $38.00 - $49.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in San Francisco, CA 94104</p>

Legal Administrative Assistant

San Francisco Opera Association

<div><p><b>PURPOSE: </b>The Assistant to the Executive Offices will provide general administrative support to the Office of the General Director, with a focus on the General Director&rsquo;s schedule, correspondence, and travel, and logistics for board and committee meetings.</p><p><b>
ESSENTIAL JOB FUNCTIONS:</b></p><ul><li>
Manages the General Director&rsquo;s schedule and travel arrangements and supports the General Director in prioritizing ongoing projects and daily tasks.</li><li>
Coordinates and manages administrative duties for the Office of the General Director, including expense reports and invoicing, data management, event assistance, donor acknowledgement tracking, email communication, managing visitors and telephone calls, and opening and sorting General Director&rsquo;s mail.</li><li>
Maintains the Office of the General Director to ensure a welcoming environment for staff and visitors.</li><li>
Manages board meeting (full, executive and various committees as assigned) logistics (e.g., schedules, timelines, notifications, correspondence, materials, vendors, compliance issues, post meeting follow-up and archiving).</li><li>
Takes and writes formal minutes for meetings of the board of directors, executive committee and finance committee.</li><li>
Updates and maintains board documents and data (e.g., committees, rosters, directory, handbook, orientation materials).</li><li>
Corresponds with and assists board members as needed; serves as staff liaison for all Board-related events and primary liaison for internal and external inquiries related to the Board of Directors.</li><li>
Assists with numerous logistical elements pertaining to the Board of Directors, including monitoring deadlines and deliverables, content preparation, and event planning.</li><li>
Works with the Chief of Staff to ensure seamless information flow to and from the General Director, around donor meetings, correspondence, events, etc.</li><li>
Works with the Chief of Staff to ensure the General Director is informed of and prepared for upcoming commitments and responsibilities, and to ensure appropriate follow-up.</li><li>
Assists with company wide communications, meetings, and social gatherings.</li><li>
Assists the General Director at performances, cast parties, and events as needed (some evening and weekend work required).</li><li>
Manages and maintains office supplies.
</li><li>Performs other job-related duties as assigned.</li></ul><p><b>
EDUCATION:</b>
</p><ul><li>Bachelor&rsquo;s degree from an accredited college or university, or equivalent work experience.</li></ul><p><b>
EXPERIENCE:</b></p><ul><li>
Minimum of two years&rsquo; experience providing administrative support preferred.</li><li>
Experience working in a performing arts or non-profit organization preferred.</li></ul><p><b>
PREREQUISITE SKILLS &amp; REQUIREMENTS:</b></p><ul><li>
Knowledge of operatic repertoire or the performing arts preferred.
</li><li>Ability to work some extended, flexible hours (some evenings and weekends).</li><li>
Performs tasks accurately, with great attention to detail.</li><li>
Ability to thrive in a fast-paced, rapidly changing environment.</li><li>
Outstanding communication, both written and verbal.
</li><li>Excellent organizational skills.</li><li>
Proficiency in Microsoft Office suite (Word, Excel, Powerpoint, Teams, Outlook) and G Suite.</li><li>
Demonstrated experience in preparing presentation materials for staff and board-level audiences including use of PowerPoint.</li><li>
Ability to work independently, exercising good judgment and follow-through.</li><li>
Must maintain a very high level of confidentiality.</li><li>
Ability to prioritize diverse and multiple tasks, maintaining flexibility and attention to detail.</li><li>
Outstanding interpersonal skills including the ability to interact with Board members, artists, staff, the public, and volunteers in a persuasive, professional, diplomatic and friendly manner.</li><li>
Keep a clean and tidy working environment.
</li><li>Must perform the functions of the position in a safe manner.</li><li>
Reliable attendance and punctuality.</li></ul></div>

Assistant to the Executive Offices

Meta

<div>Meta is seeking a Technical Domain Manager (TDM), an IC role responsible for the implementation and deployment of corporate network infrastructure across Meta&rsquo;s office, data center, retail, and POP facility types. This role combines deep technical expertise with project management and hardware logistics to drive infrastructure from design through construction and build delivery, with a focus on technical problem-solving, standards development, and hands-on project execution. The TDM partners closely with internal customers to understand requirements and deliver solutions that improve connectivity and services across Meta&rsquo;s global portfolio.<br>
<br>
<br>
<h3 class="jobSectionHeader"><b>Technical Domain Manager - Retail Responsibilities:
</b><br>
</h3><ul><li>Lead the implementation and deployment of network infrastructure for new builds, retrofits, and expansions across office, data center, retail, and POP facility types</li><li>
Collaborate with network engineering, workplace design and engineering, and connectivity teams to develop comprehensive network infrastructure design packages tailored to each building type</li><li>
Apply technology standards throughout the design phase and ensure consistent application across all facility verticals including retail environments with unique connectivity requirements</li><li>
Act as a subject matter expert (SME) for physical network infrastructure design &mdash; structured cabling, fiber optic systems, and wireless &mdash; across diverse facility types</li><li>
Use drafting software to produce and markup architectural/technology drawings with electrical and data symbols aligned to Meta design standards</li><li>
Influence future iterations of facility and network designs to ensure seamless integration of new infrastructure and enable scalability</li><li>
Consult with Design Engineering/SMEs for non-standard spaces including retail environments, specialized labs, and unique build-out configurations</li><li>
Partner with engineering teams to ensure fiber infrastructure management tools accurately reflect design intent and capture infrastructure changes</li><li>
Drive all aspects of network construction and deployment including new sites, retrofits, and build-outs across office, data center, retail, and POP facilities</li><li>
Provide hands-on technical leadership during analysis, design development, construction, testing, commissioning, and handover phases</li><li>
Perform site visits and work cross-functionally with construction teams, design architects, and contractors to validate infrastructure builds according to Meta's standards</li><li>
Manage onsite integration for all new builds and retrofits &mdash; removing roadblocks for technicians and contractors during deployment</li><li>
Drive alignment of network technology milestones with build schedules</li><li>
own tracking and reporting of project status</li><li>
Perform testing and commissioning handovers from Meta commissioning technicians and third-party vendors</li><li>
Perform risk management and change management on active projects</li><li>
Develop and track budgets, forecasts, and actuals for network build projects across all facility types</li><li>
Serve as the primary technical interface between network engineering, build, and design teams</li><li>
Work with design and build teams to identify and remedy process gaps, driving continuous improvement in delivery methodologies</li><li>
Build and nurture relationships with key stakeholders, partners, and vendors across the build and technology ecosystem</li><li>
Manage end-to-end hardware procurement lifecycle &mdash; from specification and vendor selection through purchase orders, delivery tracking, and warehouse coordination</li><li>
Own hardware logistics including inventory management, staging, shipping to site, and ensuring materials arrive aligned with build schedules</li><li>
Coordinate with vendors and supply chain partners to resolve lead time issues, backorders, and hardware substitutions</li><li>
Perform logical network bootstrapping functions to ensure internal tools reflect network hardware and circuits</li><li>
Identify operational pain points and opportunities to improve business practices</li><li>
Initiate and lead strategic initiatives that drive efficiency, innovation, and standardization through coding and automation</li><li>
Maintain technical references, processes, and training documentation</li><li>
Provide day-to-day project coordination and quality assurance across active deployments and tasks</li><li>
Manage project schedules, dependencies, and milestones across multiple concurrent builds</li><li>
50% of travel required based on project demand</li></ul><br>
<br>
<br>
<h3 class="jobSectionHeader"><b>Minimum Qualifications:</b><br>
</h3><ul><li>
5+ years of work experience with designing and deploying large-scale Office/Data Center network infrastructure</li><li>
Demonstrated knowledge of structured cabling and fiber optic infrastructure, including design and installation best practices, industry standards, applications, and limitations</li><li>
Knowledge of the data center/office building architecture and network design, construction, and startup/commissioning processes</li><li>
Experience driving cross-functional collaboration across technical teams through infrastructure project lifecycles</li><li>
Track record of solving problems, setting strategic direction, and executing tactically</li><li>
Working knowledge of internet networking technologies (TCP/IP, routing, switching), and optical transport technologies</li><li>
Knowledge of enterprise and provider-level network hardware platforms (IP + optical)</li><li>
Experience organizing and prioritizing competing workstreams based on impact, deadlines, and stakeholder needs, and communicating project status to technical and non-technical audiences</li></ul><br>
<br>
<br>
<h3 class="jobSectionHeader"><b>Preferred Qualifications:</b><br>
</h3><ul><li>
Experience delivering network infrastructure projects in diverse facility types (data centers, corporate offices, retail/commercial spaces)</li><li>
Experience working with on-site construction teams and managing contractor and vendor relationships through project completion</li><li>
Knowledge of inside/outside plant cable design, dark fiber builds, and structured cabling for new constructions</li><li>
Experience working on a global team in a matrixed environment with limited supervision</li><li>
Familiarity with retail store technology requirements and unique deployment constraints (smaller footprints, customer-facing environments, accelerated timelines)</li><li>
Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)</li><li>
Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies</li><li>
Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)</li></ul><br>
<br>
<br>
<h3 class="jobSectionHeader"><b>About Meta:</b><br>
</h3>
Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today&mdash;beyond the constraints of screens, the limits of distance, and even the rules of physics.<br>
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<div>Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
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Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@meta.com.<br>
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$103,000/year to $156,000/year + bonus + equity + benefits<br>
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Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only, and do not include bonus, equity or sales incentives, if applicable. In addition to base compensation, Meta offers benefits. Learn more about benefits at Meta.</div></div>

Technical Domain Manager - Retail

Whatnot

<div><h2 class="jobSectionHeader"><b>Join the Future of Commerce with Whatnot!</b></h2><p>
Whatnot is the largest live shopping platform in North America and Europe to buy, sell, and discover the things you love. Whether it's trading cards, fashion, electronics, or live plants, our sellers are building real businesses across hundreds of categories. We're building live commerce at a scale that's never been done in the West, and there's no playbook to copy. The people here are shaping how an entirely new industry develops.</p><p>
As a remote co-located team, we're inspired by our values and anchored in hubs across the US, UK, Ireland, Poland, Germany, and Australia. We move fast, stay close to our users, and focus on the work that drives the most impact.</p><p>
We're one of the fastest growing marketplaces and were recently named the #1 Best Startup Employer in America by Forbes. Check out the latest Whatnot updates on our news and engineering blogs and join us as we enable anyone to turn their passion into a business and bring people together through commerce.</p><p></p><h2 class="jobSectionHeader"><b>
</b><b>Role</b></h2><p>
Whatnot's Real Estate &amp; Workplace team is looking for an experienced Workplace Operations &amp; Experience Manager to help shape and scale workplace operations across our West Coast portfolio. You'll lead operations for our San Francisco hub while driving operational consistency, workplace programs, and regional initiatives across Seattle, Los Angeles, Tempe, and other locations as we grow. You'll do much more than keep offices running&mdash;you&rsquo;ll help build the operating model, programs, and standards to create a consistent, safe and engaging workplace experience.</p><p>
This role blends strategy with execution. You&rsquo;re comfortable moving between long-term planning and day-to-day execution, create structure where none exists, thrive in ambiguity, and know that exceptional workplace experiences aren't accidental&mdash;they&rsquo;re built through thoughtful systems, strong partnerships, continuous improvement, and relentless attention to detail. You care deeply about creating environments where employees can do their best work while building scalable operations that will support Whatnot as we continue to grow.</p><h3 class="jobSectionHeader"><b>
What You'll Drive</b></h3><h3 class="jobSectionHeader"><b>
Workplace Operations</b></h3><ul><li><p>
Lead workplace operations for our San Francisco hub while establishing and implementing operational standards, playbooks, and procedures that create consistent and effective facilities operations across the regional U.S. office portfolio.</p></li><li><p>
Design and implement a regional vendor support strategy&mdash;from sourcing and contract negotiation to ongoing performance management&mdash;and evolve flexible support models.</p></li><li><p>
Manage workplace operating budgets, identify opportunities to improve efficiency, and continuously raise the bar for service, efficiency, and employee experience.</p></li><li><p>
Partner with Security, IT, and building partners to keep our workplaces safe, resilient, and running smoothly.</p></li></ul><h3 class="jobSectionHeader"><b>
Workplace Experience</b></h3><ul><li><p>
Be the face of Workplace in San Francisco, setting the standard for hospitality and operational excellence, anticipating employee needs, and continuously improving the workplace experience.</p></li><li><p>
Build workplace programs that strengthen culture and support intentional collaboration and connection while reflecting Whatnot's values and honoring our remote-first culture.</p></li><li><p>
Create thoughtful in-office experiences across food &amp; beverage, employee events, and key company moments in partnership with internal stakeholders.</p></li><li><p>
Build clear workplace communications and resources that make our offices easy to navigate and enjoyable to use.</p></li></ul><h3 class="jobSectionHeader"><b>
Strategy &amp; Partnership</b></h3><ul><li><p>
Act as a strategic and operational partner to the Head of Real Estate &amp; Workplace, helping prioritize initiatives and translate long-term strategy into scalable execution across the workplace portfolio.</p></li><li><p>
Support strategic workplace decisions, helping to define our workplace operating model by developing systems across the portfolio and bringing operational rigor to vendor frameworks, standards, and best practices that scale while respecting local nuances.</p></li><li><p>
Partner across People, IT, Security, Finance, Legal, Communications, and other teams to ensure successful workplace operations and deliver exceptional workplace experiences.</p></li><li><p>
Leverage workplace utilization, occupancy, and operational data to inform space planning and help shape strategic real estate decisions.</p></li><li><p>
Drive operational readiness for office expansions, relocations, new site launches, and workplace projects from planning through execution.</p></li><li><p>
Identify risks and opportunities early, bring forward thoughtful recommendations, and continuously improve how our workplace function evolves as we grow.</p></li><li><p>
Represent the Real Estate &amp; Workplace function in cross-functional initiatives, confidently driving decisions and influencing outcomes across the business when needed.</p></li></ul><h2 class="jobSectionHeader"><b>
</b><b>Location &amp; Travel</b></h2><p>
This role is based in San Francisco, CA. Expected in-office cadence: 3-5 days per week, with flexibility to be on-site frequently and off-hours to support operations, events, and other facilities needs. This role includes regular domestic travel (~25-40%) to other offices to support operations as needed.</p><h2 class="jobSectionHeader"><b><br>
You</b></h2><p>
Curious about who thrives at Whatnot? We've found that low ego, a growth mindset, and leaning into action and high impact goes a long way here.</p><p>
As our next Workplace Operations &amp; Experience Manager, you should have 8+ years of experience in office operations, facilities, or workplace experience across multiple office locations at high-growth tech companies, plus:</p><ul><li><p>
A track record of building scalable workplace programs and operations, not simply maintaining existing ones.</p></li><li><p>
Proficiency with AI tools for workplace related support.</p></li><li><p>
Experience leading complex vendor relationships, negotiating contracts, and managing operational planning and budgets.</p></li><li><p>
A hospitality-first mindset paired with operational rigor and high standards for execution.</p></li><li><p>
Strong judgment and the confidence to make thoughtful decisions independently.</p></li><li><p>
The ability to balance strategic thinking with hands-on execution and thrive in ambiguity.</p></li><li><p>
You're equally comfortable discussing long-term strategy with executives and solving operational challenges on the office floor.</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Benefits</b></h2><ul><li><p>
Generous Holiday and Time off Policy</p></li><li><p>
Health Insurance options including Medical, Dental, Vision</p></li><li><p>
Work From Home Support</p><ul><li><p>
Home office setup allowance</p></li><li><p>
Monthly allowance for cell phone and internet</p></li></ul></li><li><p>
Care benefits</p><ul><li><p>
Monthly allowance for wellness</p></li><li><p>
Annual allowance towards Childcare</p></li><li><p>
Lifetime benefit for family planning, such as adoption or fertility expenses</p></li></ul></li><li><p>
Retirement; 401k offering for Traditional and Roth accounts in the US (employer match up to 4% of base salary) and Pension plans internationally</p></li><li><p>
Monthly allowance to dogfood the app</p><ul><li><p>
All Whatnauts are expected to develop a deep understanding of our product. We're passionate about building the best user experience, and all employees are expected to use Whatnot as both a buyer and a seller as part of their job (our dogfooding budget makes this fun and easy!).</p></li></ul></li><li><p>
Parental Leave</p><ul><li><p>
16 weeks of paid parental leave + one month gradual return to work *company leave allowances run concurrently with country leave requirements which take precedence.</p></li></ul></li></ul><h2 class="jobSectionHeader"><b>
EOE</b></h2><p>
Whatnot is proud to be an Equal Opportunity Employer. We value diversity, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, parental status, disability status, or any other status protected by local law. We believe that our work is better and our company culture is improved when we encourage, support, and respect the different skills and experiences represented within our workforce.</p><p>
Compensation Range: $174K - $205K</p></div>

Workplace Operations & Experience Manager

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