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administrative office manager lead coordinator

Opensity solutions

<div><p>Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.</p><p><br>
Join a prestigious Am Law 100 firm as a Legal<b> Workplace Experience Coordinator, </b>where you will play a key role in delivering exceptional administrative and operational support in a high-touch, client-focused environment. This position requires a proactive professional who thrives working independently while ensuring seamless day-to-day office operations and elevated client experience.</p><p><b>
Position Overview</b></p><p>
In this role, you will provide comprehensive front-of-house and administrative support, including reception, office services, hospitality coordination, and facilities assistance. You will serve as a critical point of contact for clients, visitors, and internal staff, ensuring professionalism and efficiency at every interaction.</p><p>
This is a single-person site requiring a professional with a proactive, &ldquo;can-do&rdquo; attitude and strong problem-solving skills who can independently manage the day-to-day office operations. The ideal candidate will have prior experience working within a law firm or corporate office environment and demonstrate the ability to adapt quickly in a client-facing setting.</p><p><b>
Additional responsibilities</b> include assisting with new site setup, supporting office organization and operational readiness, and ensuring a seamless workplace experience for both employees and guests.</p><ul><li><b>
Position:</b> <b>Legal Workplace Experience Coordinator</b></li><li><b>
Location:</b> San Francisco, CA 94105</li><li><b>
Shift:</b> Monday &ndash; Friday, 8 am &ndash; 5 pm</li><li><b>
Pay rate:</b> $35/hr</li></ul><p><b>
Key Responsibilities</b></p><ul><li>
Serve as the first point of contact by managing front desk operations and greeting visitors with professionalism and discretion</li><li>
Deliver a high-end client experience, ensuring all interactions reflect the firm&rsquo;s standards of excellence</li><li>
Collaborate closely with firm staff to support front office operations and daily workflow</li><li>
Answer and direct incoming calls promptly; take accurate, detailed messages when necessary</li><li>
Provide administrative support including invoice processing, credit card reconciliation, and special projects</li><li>
Manage multiple priorities independently while maintaining a high level of accuracy and attention to detail</li><li>
Monitor and maintain office supply inventory; coordinate timely ordering of supplies</li><li>
Utilize Microsoft Office (Word, Excel, Outlook) to create, edit, and manage documents and communications</li><li>
Maintain a clean, organized, and professional reception and lobby area</li><li>
Coordinate hospitality services, including catering orders, meeting room setup/breakdown, and room reservations</li><li>
Troubleshoot issues proactively and implement effective solutions</li><li>
Communicate clearly and professionally, both verbally and in writing</li><li>
Organize and maintain files, records, and document management systems</li><li>
Foster a positive, collaborative work environment through strong interpersonal skills</li><li>
Perform additional administrative and operational duties as needed</li></ul><p><b>
Qualifications &amp; Requirements</b></p><ul><li>
High school diploma or GED required</li><li>
Minimum of 1 year of experience in a law firm or professional services environment.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>
Strong communication and relationship-building skills</li><li>
Exceptional organizational skills with the ability to multitask effectively</li><li>
Demonstrated professionalism, discretion, and problem-solving ability</li><li>
Ability to lift and move up to 40 lbs. and transport materials using a wheeled cart (up to 75 lbs.)</li><li>
Ability to stand, sit, walk, bend, or kneel for extended periods as required</li><li>
Regular and sustained attendance in office 8-5</li><li>
Business Professional</li></ul><p>
Opensity Solutions, provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.</p><p>
#LI-SS1</p><p>
Opensity is an Equal Opportunity Employer.</p><p>
We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.</p><p>
Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.</p><p>
Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.</p></div><p></p>

Legal Workplace Experience Coordinator

Career Group

<div>
 <p>
  <strong>
   Office Manager/Executive Assistant
  </strong>
 </p>
 <p>
  <strong>
   Salary
  </strong>
  : $120,000 &ndash; 140,000 + Equity + Excellent Benefits!
 </p>
 <p>
  <strong>
   Location:
  </strong>
  San Francisco - onsite Monday - Friday
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our client, a high-growth, venture-backed startup, is seeking an Office Manager &amp; Executive Assistant to join their team and play a pivotal role in shaping how the company operates and scales.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is not your typical office role. It&rsquo;s a unique opportunity to step into the center of a fast-moving organization where you&rsquo;ll influence both the day-to-day experience of the team and the effectiveness of leadership. If you&rsquo;re someone who thrives on ownership, anticipates needs before they arise, and enjoys building structure in a dynamic environment, this role offers real impact and visibility.
 </p>
 <p>
  <br/>
 </p>
 <p>
  You&rsquo;ll be the driving force behind a seamless, high-functioning office while acting as a trusted partner to executives. From managing operations and vendor relationships to supporting strategic priorities and keeping leadership organized, your work will directly enable the company to move faster and smarter.
 </p>
 <p>
  <br/>
 </p>
 <p>
  What you&rsquo;ll do:
 </p>
 <ul>
  <li>
   Own and elevate daily office operations, creating an organized, efficient, and welcoming environment
  </li>
  <li>
   Manage vendors, logistics, supplies, and space planning with a proactive, solutions-first approach
  </li>
  <li>
   Handle administrative functions including scheduling, bill pay, and account management
  </li>
  <li>
   Partner closely with executives on calendar management, meeting coordination, and travel planning
  </li>
  <li>
   Lead internal communications, team events, and employee experience initiatives
  </li>
  <li>
   Build and refine operational processes that scale with the business
  </li>
  <li>
   Serve as a go-to resource and culture driver across the organization
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  What we&rsquo;re looking for:
 </p>
 <ul>
  <li>
   3+ years of experience in Office Management, Workplace Operations, or Executive Assistance (startup experience required)
  </li>
  <li>
   A highly proactive, detail-oriented operator who takes pride in ownership
  </li>
  <li>
   Confidence balancing hands-on execution with executive-level support
  </li>
  <li>
   Comfort navigating ambiguity and solving problems independently
  </li>
  <li>
   Strong communication skills and a collaborative mindset
  </li>
  <li>
   Experience with Google Workspace, Slack, and Notion
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  If you&rsquo;re excited by the idea of wearing multiple hats, building from the ground up, and being an integral part of a company&rsquo;s growth story, we&rsquo;d love to connect.
 </p>
</div>


Executive Assistant/Office Manager

Kendo Brands, Inc

<div><p><b>ABOUT KENDO</b>
</p><p>Kendo Holdings, Inc. is a San Francisco-based beauty brand developer and wholesaler owned by LVMH Mo&euml;t Hennessy - Louis Vuitton, the world's largest luxury group. A play on the words &ldquo;can do&rdquo;, Kendo has become the hub of creativity and next generation beauty product development for global Sephora channels and selective retailers outside of Sephora.</p>
<p>
Through original development, collaborations and acquisitions the Kendo stable of brands will always be creative, inspiring and innovative. A dynamic engine of speed, expertise and market-savvy, the Kendo team continues to redefine the beauty industry through great product, great storytelling, great retail and direct-to-consumer partnerships. This shows up in everything we do and in what we stand for:</p>
<ul>
<li>&ldquo;Can Do&rdquo; Spirit: We work together to make our wildest dreams a reality: As entrepreneurs, we embrace optimism and find creative ways to reach our goals</li>
<li>Advocacy, Diversity, and Inclusion: We recognize and celebrate the full spectrum of personal identities. We create safe spaces so everyone's voice is heard. We listen with humility and act with courage.</li>
<li>Storytelling: We tell authentic stories like no, one else. It's our key to inspire trust and build relationships, rallying, our people, partners, and consumers around our brands.</li>
<li>Resilience: We embrace challenges as opportunities. Change is ever- constant, and agility is our strength.</li>
<li>Product Excellence: We put the consumers first: We constantly raise the bar to create products of the highest quality that everyone just has to have.</li>
</ul>
<p></p><p>The salary range for this position is $33.50 - $37.25 per hour. Offered salary is dependent upon experience and San Francisco location. This is a hybrid role based in our downtown San Francisco office &ndash; Tues through Thursday in-office, with Monday and Friday remote.</p>
<p>
Kendo Total Rewards offerings also include an annual bonus and a comprehensive benefits package including: medical, dental and vision insurance, flex paid time off program, parental leave, employee discount/perks, a retirement plan with employer contributions, Summer Fridays, opportunity to work from anywhere for two weeks during the calendar year and December wellness/shutdown week for applicable positions.</p>
<p>
</p><p>The Kendo house of brands currently includes: Fenty Beauty, Fenty Skin, Fenty Eau de Parfum, Fenty Hair, Ole Henriksen, Lip Lab.</p>
<p><b>
</b></p><p><b>SUMMARY</b></p>
<p>
The Global Brand Management Coordinator will be responsible for assisting the Global Brand Management team in all brand efforts and serves as a key contact for Kendo cross-functional teams. This role requires strong organizational skills, attention to detail, creative problem-solving, the ability to meet tight deadlines, and effective communication skills. This is a full-time position based in our San Francisco office, reporting directly to the Brand Manager.
</p><p></p><p><b>RESPONSIBILITIES</b></p>
<ul>
<li>Support the Global Brand Management team with day-to-day product strategy efforts, including managing product samples, conducting competitive analysis and consumer insights research, pricing strategy, etc.</li>
<li>Responsible for sample and office management; track, organize, and distribute product samples to internal and external contacts, and manage processes for photoshoots and meetings.</li>
<li>Maintain all master documents to ensure accuracy, including the Fenty product launch calendar, regional animation tracker and item master data.
</li><li>Support team with business recaps including product sales analysis, monthly trend reports, and deep dives.</li>
<li>Assist in developing and kicking off creative briefs for digital assets.</li>
<li>Support team with distribution of digital assets and copy to international counterparts.</li>
<li>Coordinate monthly team meeting management and recaps, including scheduling, note-taking, and assisting with the agenda.</li>
<li>Assist in developing brand presentations and product strategy decks.</li>
<li>Maintain effective communication with cross-functional teams: Product Development, Packaging, Marketing, Creative, Planning, Education, and Visual Merchandising.</li>
<li>Perform miscellaneous administrative tasks, including expense reports, placing POs, shipping, printing documents, meeting preparation, scheduling meetings, and note-taking.</li>
<li>Strong ability to maintain and meet deadlines on multiple, concurrent projects.</li>
</ul>
<p></p><p><b>REQUIREMENTS</b></p>
<ul>
<li>Passionate about beauty.</li>
<li>Bachelor's degree or equivalent experience, plus 1-2 years of relevant job experience, preferably in brand management, marketing, merchandising, beauty/fashion.</li>
<li>Must have proficiency with MS Office, including PowerPoint and basic Excel functions, and Outlook.</li>
<li>Strong verbal and written communication skills.</li>
<li>Strong organizational and time management skills with keen attention to detail; able to handle multiple priorities.</li>
<li>Strong problem-solving and analytical skills.</li>
<li>Ability to work in a fast-paced, often-changing environment.</li>
<li>Motivated self-starter; able to be resourceful and work independently.</li>
<li>Team player with a personable, &ldquo;can-do&rdquo; positive attitude and eager to learn.</li></ul></div>

Global Brand Management Coordinator – Fenty Beauty

Arine

<div><div><p>Based in San Francisco, Arine is a rapidly growing healthcare technology and clinical services company with a mission to ensure individuals receive the safest and most effective treatments for their unique and evolving healthcare needs.</p>
<p>
Frequently, medications cause more harm than good. Incorrect drugs and doses costs the US healthcare system over $528 billion in waste, avoidable harm, and hospitalizations each year. Arine is redefining what excellent healthcare looks like by solving these issues through our software platform (SaaS). We combine cutting edge data science, machine learning, AI, and deep clinical expertise to introduce a patient-centric view to medication management, and develop and deliver personalized care plans on a massive scale for patients and their care teams.</p>
<p>
Arine is committed to improving the lives and health of complex patients that have an outsized impact on healthcare costs and have traditionally been difficult to identify and address. These patients face numerous challenges including complicated prescribing issues across multiple medications and providers, medication challenges with many chronic diseases, and patient issues with access to care. Backed by leading healthcare investors and collaborating with top healthcare organizations and providers, we deliver recommendations and facilitate clinical interventions that lead to significant, measurable health improvements for patients and cost savings for customers.</p>
<p><b>
Why is Arine a Great Place to Work?:</b></p>
<p></p>
<p><b>Outstanding Team and Culture -</b> Our shared mission unites and motivates us to do our best work. We have a relentless passion and commitment to the innovation required to be the market leader in medication intelligence.
</p><p><b>Making a Proven Difference in Healthcare -</b> We are saving patient lives, and enabling individuals to experience improved health outcomes, including significant reductions in hospitalizations and cost of care.</p>
<p><b>
Market Opportunity -</b> Arine is backed by leading healthcare investors and was founded to tackle one of the largest healthcare problems today. Non-optimized medications therapies which cost the US 275,000 lives and $528 billion annually.</p>
<p><b>
Dramatic Growth -</b> Arine is managing more than 18 million lives across prominent health plans after only 4 years in the market, and was ranked 236 on the 2024 Inc. 5000 list and was named the 5th fastest-growing company in the AI category.</p></div><p><b>
The Role:</b></p>
<p>
We are looking for a detail-oriented and people-first Recruiting Coordinator to join our People team in a temporary capacity, reporting to the Senior Recruiting Manager. As Recruiting Coordinator, you will be the operational engine behind a high-volume clinical hiring program, ensuring every candidate moves through the process with speed, accuracy, and care. You will work closely with the Senior Recruiting Manager to support logistics across scheduling, offer letters, compliance administration, and candidate communications for our Clinical Care team.</p>
<p>
The Clinical Care team delivers clinical services directly to our customers, and the Recruiting Coordinator plays an essential role in keeping that team staffed and supported. Every interaction you have with a candidate reflects Arine's values and shapes their experience with our brand.</p>
<p><b>
What You'll Be Doing:</b></p>
<p><i>
Scheduling &amp; Interview Coordination</i></p>
<ul>
<li>Coordinate and schedule interviews between candidates and hiring managers in a timely, professional manner</li>
<li>Manage scheduling across multiple active requisitions simultaneously, keeping each organized and on track in our ATS</li>
<li>Proactively communicate with candidates to confirm logistics and keep them informed throughout the process</li>
</ul>
<p><i>Offer Letters</i></p>
<ul>
<li>Prepare and send accurate offer letters in coordination with the recruiting team</li>
<li>Ensure offer details are thoroughly reviewed and error-free before delivery to candidates</li>
</ul>
<p><i>Compliance &amp; Pre-Employment Administration</i></p>
<ul>
<li>Initiate and track background checks and drug screenings for all incoming hires via Checkr</li>
<li>Monitor compliance status and follow up proactively to prevent delays in the onboarding pipeline</li>
<li>Maintain accurate records to support compliance tracking and audit requirements</li>
</ul>
<p><i>Candidate Communications &amp; Experience</i></p>
<ul>
<li>Serve as a responsive and empathetic point of contact for candidates throughout the hiring process</li>
<li>Deliver clear, warm, and professional communications that reflect Arine's employer brand</li>
<li>Ensure every candidate, regardless of outcome, feels respected, informed, and valued</li>
</ul>
<p><b>Our Ideal Candidate Possesses:</b></p>
<ul>
<li>1&ndash;3+ years of experience in recruiting coordination, HR operations, or a similar role in a fast-paced environment</li>
<li>Exceptional attention to detail and a track record of accuracy in high-volume administrative work</li>
<li>Strong written communication skills, with the ability to craft professional and warm candidate-facing messages</li>
<li>Demonstrated ability to independently manage multiple priorities and meet tight deadlines without sacrificing quality</li>
<li>A genuine sense of empathy and a candidate-first mindset - you understand that every touchpoint shapes someone's perception of Arine</li>
<li>Comfort operating autonomously with minimal oversight, while knowing when to escalate</li>
<li>Familiarity with an Applicant Tracking System (ATS); experience with Rippling preferred (Greenhouse also accepted)</li>
<li>Experience with pre-employment compliance processes (background checks, drug screenings); familiarity with Checkr is a strong plus</li>
<li>Experience supporting clinical or healthcare hiring is a plus, but not required</li>
</ul>
<p><b>Remote Work Requirements:</b></p>
<ul>
<li>An established private work area that ensures information privacy</li>
<li>Reliable internet capable of low latency with the ability to carry video and voice calls without breaking up</li>
<li>This role is remote, but you will be required to come to on-site meetings multiple times per year. This may be in the interview process, onboarding, and team meetings</li>
</ul>
<p><b>Perks:</b></p>
<p>
Joining Arine offers you a dynamic role and the opportunity to contribute to the company's growth and shape its future. You'll have unparalleled learning and growth prospects, collaborating closely with experienced Clinicians, Engineers, Software Architects, and Digital Health Entrepreneurs.</p>
<p>
This is a temporary employee role with an anticipated duration of 3 months.</p>
<p>
The posted range represents the expected hourly rate for this position and does not include any other potential components of the compensation package, benefits, and perks. Ultimately, the final pay decision will consider factors such as your experience, job level, location, and other relevant job-related criteria. The hourly pay rate for this position is: $20-25/hour.</p><div><p><b>
Job Requirements:</b></p>
<ul>
<li>Ability to pass a background check</li>
<li>Must live in and be eligible to work in the United States</li>
</ul>
<p><b>Information Security Roles and Responsibilities:</b></p>
<p>
All staff at Arine are expected to be part of its Information Security Management Program and undergo periodic training on Information Security Awareness and HIPAA guidelines. Each user is responsible to maintain a secure working environment and follow all policies and procedures. Upon hire, each person is assigned and must complete trainings before access is granted for their specific role within Arine.</p>
<p><i>
Arine is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace where all employees are treated with fairness and respect. We do not discriminate on the basis of race, ethnicity, color, religion, gender, sexual orientation, age, disability, or any other legally protected status. Our hiring decisions and employment practices are based solely on qualifications, merit, and business needs. We encourage individuals from all backgrounds to apply and join us in our mission.</i></p>
<p>
Check our website at <b><i>https://www.arine.io</i></b>. This is a unique opportunity to join a growing start-up revolutionizing the healthcare industry!</p>
<p><b><i>
Job Offers: Arine uses the arine.io domain and email addresses for all official communications. If you received communication from any other domain, please consider it spam.</i></b></p>
<p><b><i>
Note to Recruitment Agencies: We appreciate your interest in finding talent for Arine, but please be advised that we do not accept unsolicited resumes from recruitment agencies. All resumes submitted to Arine without a prior written agreement in place will be considered property of Arine, and no fee will be paid in the event of a hire. Thank you for your understanding.</i></b></p></div></div>

Recruiting Coordinator (Temporary)

Stifel

<div>Why Stifel:
<div>
Stifel strives for a culture that puts its clients and associates first: a culture where everyone belongs, everyone is welcome, and everyone contributes to the success of our clients, their careers, and the firm as a whole.</div><div></div><div><br>
Let&rsquo;s talk about how you can find your place here at Stifel, <b>where success meets success</b>.</div>
What You'll Be Doing:
<div>
The Operations Coordinator performs the daily cashiering and operational functions for the branch office. The Coordinator is also responsible for liaising between the branch and home office on operational matters as well as providing overflow support to other branch associates.</div>
What We're Looking For:
<ul><li>Perform daily cashiering functions for the branch related to incoming deposits of checks and securities, outgoing wires and checks.</li><li>
Execute routine operational functions including margin notifications and resolution, processing corporate reorganization (reorg) selections, and handling account transfer requests.</li><li>
Liaise between the branch and home office for all operational matters that arise and communicate the impact to branch personnel.</li><li>
Provide overflow support for the daily operation of the Financial Advisors� businesses not limited to opening client accounts, preparing and processing investment documentation, facilitating outgoing check requests and other disbursements, and maintaining current client information.</li><li>
Maintain accurate and complete account and trade records/files as required by Firm policy and industry regulation.</li><li>
Identify matters that require escalation including suspicious activity, customer complaints, trading errors, and violation of industry regulation or Firm policy.</li></ul>
What You'll Bring:
<ul><li>Effectively collaborate and work as a team with a diverse group of individuals.</li><li>
Ability to organize large amounts of information and prioritize workload to meet deadlines.</li><li>
Basic understanding of the Financial Services industry.</li><li>
Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to practical problem solving</li></ul>
Education &amp; Experience:
<ul><li>Minimum Required: High School Diploma or equivalent experience</li><li>
Minimum Required: 1+ years� Administrative experience</li></ul>
Licenses &amp; Credentials:
<ul><li>Minimum Required: None</li></ul>
Systems &amp; Technology:
<ul><li>Proficient in Microsoft Excel, Word, PowerPoint, Outlook</li></ul>
Compensation Range: Salary: USD $51,300.00/Yr. - USD $68,400.00/Yr.
<br>
<br>
Actual salaries may vary, and may be based on several factors, including but not limited to each candidate&rsquo;s qualifications, skills, and overall competencies for the position. The base salary is one component of Stifel&rsquo;s overall compensation package for each individual employee. Other benefits and offerings include, but not limited to, discretionary bonuses, health / dental / vision / prescription insurance offerings, Stifel Total Health Connect, flexible spending accounts, tuition &amp; certification assistance programs, paid time off, and much, much more! To view a more comprehensive list of Stifel&rsquo;s current offerings, please visit https://www.stifel.com/careers/benefits. Applications are accepted until the position is filled. About Stifel:
<div>
Stifel is more than 130 years old and still thinking like a start-up. We are a global wealth management and investment banking firm serious about innovation and fresh ideas. Built on a simple premise of safeguarding our clients&rsquo; money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success.</div><div></div><div><br>
While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more. Let&rsquo;s talk about how you can find your place here at Stifel, where success meets success.</div><div></div><div><br>
At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off.</div><div></div><div><br>
Stifel is an Equal Opportunity Employer.</div></div>

Operations Coordinator

1 Hotels

<div>
 <p>
  We love this role at Starwood Hotels because it has so many different facets. There&rsquo;s abundant opportunity to be creative, warm, imaginative and further develop your leadership skills in our Front Office department.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
  We have an opportunity for a service-minded Assistant Front Office Manager to lead and inspire our great-natured service team. Our Assistant Front Office Manager will train, supervise and help mentor new hires, setting them up for success in the most productive ways. It&rsquo;s a role in which you&rsquo;ll be constantly interacting with guests, whether you&rsquo;re welcoming them from across an ocean or just around the corner. And you&rsquo;ll be teaching others to do the same, so leading by example is everything in this role
 </p>
 <p>
  <br/>
 </p>
 <p>
  .
  <br/>
  About you.
 </p>
 <ul>
  <li>
   ..Passionate about hotel operations and guest service with a minimum of 2 years experience working in a Front Office supervisory role, preferably within an upper upscale or luxury hotel environmen
  </li>
  <li>
   t.A post-secondary diploma or degree would be a plu
  </li>
  <li>
   s.Advanced knowledgeable of front office operations, a strong leader and a proven track record in guest and team member engagement and financial performanc
  </li>
  <li>
   e.Excels at communication, both verbal and writte
  </li>
  <li>
   n.Is able to accommodate a flexible schedule to include days, evenings, weekends and holida
  </li>
 </ul>
 <p>
  <br/>
 </p>
 ys
</div>


Assistant Front Office Manager

Vir Biotechnology

<p></p><div><div><p>Vir Biotechnology, Inc. is a clinical-stage biopharmaceutical company focused on powering the immune system to transform lives by discovering and developing medicines for serious infectious diseases and cancer. Its clinical-stage portfolio includes programs for chronic hepatitis delta and multiple PRO-XTEN&reg; dual-masked T-cell engagers across validated targets in solid tumor indications. Vir Biotechnology also has a preclinical portfolio of programs across a range of infectious diseases and oncologic malignancies.</p>
<p>
Vir Biotechnology has exclusive rights to the universal PRO-XTEN&reg; masking platform for oncology and infectious disease. PRO-XTEN&reg; is a trademark of Amunix Pharmaceuticals, Inc., a Sanofi company.</p>
<p>
We believe the success of our colleagues drives the success of our mission. We are committed to creating a company where everyone feels supported and encouraged to give their best.</p>
</div><p></p><div>
<h3 class="jobSectionHeader"><b>THE OPPORTUNITY</b></h3>
<p>
Vir Biotechnology is looking for a Senior Talent Acquisition Recruiter to join our fast-paced HR team. In this role, you will own full-cycle recruitment for both technical/scientific and corporate functions and serve as a strategic partner to hiring managers across the company.</p>
<p>
This role is based at our San Francisco headquarters, with an expectation of at least three days per week in the office.</p>
<h3 class="jobSectionHeader"><b>
WHAT YOU'LL DO</b></h3>
<ul><li>Lead end-to-end recruiting for assigned roles: intake/strategy meetings, job postings, sourcing, screening, interview management, debriefs and offers</li>
<li>Partner closely with hiring managers and HR to define role requirements, craft accurate job descriptions, and build effective hiring strategies</li>
<li>Proactively identify, engage, and convert top active and passive candidates using a variety of sourcing channels</li>
<li>Manage all logistics and coordination for interviews, including scheduling, candidate communication, and follow-up</li>
<li>Ensure an excellent candidate and hiring manager experience through clear communication, responsiveness, and consistency</li>
<li>Maintain high data integrity and accurate tracking in the Applicant Tracking System and related tools</li>
</ul></div><div><h3 class="jobSectionHeader"><b>WHO YOU ARE AND WHAT YOU BRING</b></h3>
<ul><li>Bachelor's degree and 8+ years of progressive recruiting experience, including at least 5 years in talent acquisition within a fast-paced biotechnology or biopharmaceutical environment required</li>
<li>Demonstrated success managing full-cycle recruitment across both technical (e.g., R&amp;D, CMC, scientific/technical roles) and corporate functions</li>
<li>Proven experience advising and influencing managers and leaders on recruiting strategy, candidate selection, and market dynamics</li>
<li>Strong sourcing skills with a track record of engaging passive talent</li>
<li>Excellent communication, stakeholder management, and organizational skills, with the ability to manage multiple searches simultaneously</li>
<li>Comfortable handling both strategic recruiting work and hands-on administrative tasks (scheduling, coordination, ATS updates)</li>
<li>Prior experience with Greenhouse preferred</li>
</ul></div><div><div>#LI-AS1</div>
<div>#LI-Onsite</div>
<div><h3 class="jobSectionHeader"><b>WHO WE ARE AND WHAT WE OFFER</b></h3>
<p>
The expected Hourly rate for this position is $58 to $81. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors.</p>
</div>
</div><div><div><div><div><p>Applicants must currently be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.</p>
<p>
All employment decisions at Vir Biotechnology are based on legitimate, non-discriminatory business requirements, job duties and individual qualifications. Employment decisions are made without regard to any legally protected characteristics.</p>
<p>
This commitment extends to all management practices and decisions, including recruitment and hiring, compensation, appraisal systems, promotions, training and career development programs. Vir Biotechnology also strongly commits to providing employees with a work environment free of unlawful conduct or harassment.</p>
<p>
Vir Biotechnology Human Resources leads recruitment and employment for Vir Biotechnology. Unsolicited resumes sent to the company from recruiters do not constitute any type of relationship between the recruiter and Vir Biotechnology and do not obligate us to pay fees should we hire from those resumes. We ask that external recruiters and/or agencies not contact or present candidates directly to our hiring manager or employees.</p>
<p>
For hires based in the United States, Vir Biotechnology, participates in E-Verify.</p>
<p>
Candidate Privacy Notice</p></div></div></div></div></div><p></p>

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