executive assistant

office manager

recruiting coordinator Jobs in San Francisco

recruiting coordinator

administrative & office manager / lead coordinator Jobs in San Francisco

administrative assistant Jobs in San Francisco

administrative assistant

administrative office manager lead coordinator

Edri Construction San Francisco

<div>
 
 
 **Administrative &amp; Office Manager / Lead Coordinator**
 
 
 
 
 
 
 Construction Company | Hiring Now
 
 
 
 
 
 We are an established and growing construction company seeking an experienced **Administrative &amp; Office Manager / Lead Coordinator** to join our team.
 
 
 This is a key role for someone who is highly organized, proactive, and experienced in construction office operations. You will be at the center of our daily workflow&mdash;supporting client communication, scheduling, and lead management while helping streamline operations.
 
 
 
 
 
 
 **Key Responsibilities**
 
 
 
 
 
 
 &bull; Professionally answer incoming calls and assist clients
 
 
 &bull; Schedule leads, appointments, and follow-ups
 
 
 &bull; Coordinate calendars, job schedules, permits, and city inspections
 
 
 &bull; Track and manage marketing lead sources and follow-ups
 
 
 &bull; Maintain CRM systems for project tracking and client communication
 
 
 &bull; Support social media and online presence
 
 
 &bull; Assist with overall office operations and team coordination
 
 
 &bull; Manage compliance platforms (e.g., Green Halo for waste tracking/reporting)
 
 
 &bull; Utilize AI tools to improve workflow and efficiency
 
 
 &bull; Dispatch and coordinate job schedules as needed
 
 
 
 
 
 
 **Qualifications**
 
 
 
 
 
 
 &bull; Prior experience in a construction office required
 
 
 &bull; Strong communication and customer service skills
 
 
 &bull; Experience with scheduling, dispatching, and lead coordination
 
 
 &bull; Familiarity with permits and inspection processes
 
 
 &bull; Highly organized with strong multitasking ability
 
 
 &bull; Comfortable using CRM systems
 
 
 &bull; Knowledge of marketing lead sources and lead management
 
 
 &bull; Social media experience is a plus
 
 
 &bull; Ability to work independently in a fast-paced environment
 
 
 &bull; Spanish-speaking is preferred
 
 
 &bull; AI tools experience is a plus
 
 
 &bull; Experience with Green Halo is a plus
 
 
 
 
 
 
 **Compensation**
 
 
 
 
 
 
 Compensation is competitive and based on experience.
 
 
 📩 **How to Apply*
 
 
 
 
 
 Please send your resume and cover letter to:
 
 
 edriconstruction@gmail.com
 
 
 
 
 
 
 
 
 
 Prepared fro
 
 
 
 
 
</div>

Administrative & Office Manager / Lead Coordinator

Giga

<div>
 
 This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
 
 
 
 
 We are in-person, in-office 5 days a week (no hybrid, no remote.)
 
 
 
 
 For the general Executive Assistant role, please apply
 
 
 here
 
 
 .
 
 
 
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 
 
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 
 
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 
 
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 
 
 <ul>
 <li>
 Voice AI startup Giga raises $61M Series A
 </li>
 <li>
 DoorDash and Giga Partnership
 
 
 </li>
 </ul>
 If being a part of this resonates with you, please apply!
 
 
 
 About The Role
 
 
 
 You'll operate as the executive's day-to-day execution partner. The Head of Strategy &amp; Operations at Giga manages Product Operations, Business Operations, People, Finance, and Legal. You'll need to be well organized and comfortable with context switching.
 
 
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: project management, mastering calendar/inbox/occasional travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 
 
 
 Who You Are
 
 
 
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 
 
 You have mastery over tools like Linear (or equivalents like Asana or Monday.com) for project management.
 
 
 You have exceptional organization, crisp writing, and dependable follow-through.
 
 
 You feel comfortable representing the executive office with confidence internally and externally.
 
 
 You may come from the following backgrounds:
 
 
 <ul>
 <li>
 Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
 </li>
 <li>
 Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
 </li>
 <li>
 Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
 
 
 </li>
 </ul>
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Catered lunch daily
 </li>
 <li>
 Dinner stipend
 </li>
 <li>
 $150/month wellness benefit (gym, fitness classes, mental health)
 </li>
 <li>
 401(k) plan
 </li>
 <li>
 Paid parental leave (12 weeks maternal, 6 weeks paternal)
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Medical, dental, and vision coverage
 
 
 </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 
 
</div>

Executive Assistant to Head of Strategy & Operations

<div>
 
 This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
 
 
 
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 
 
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 
 
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 
 
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 
 
 <ul>
 <li>
 Voice AI startup Giga raises $61M Series A
 </li>
 <li>
 DoorDash and Giga Partnership
 
 
 </li>
 </ul>
 If being a part of this resonates with you, please apply!
 
 
 
 About The Role
 
 
 
 You'll operate as the executive's day-to-day execution partner&mdash;owning time, information flow, and logistics so the most important work moves forward.
 
 
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: mastering calendar/inbox/travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 
 
 
 Who You Are
 
 
 
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 
 
 You have exceptional organization, crisp writing, and dependable follow-through.
 
 
 You feel comfortable representing the executive office with confidence internally and externally.
 
 
 You may come from the following backgrounds:
 
 
 <ul>
 <li>
 Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
 </li>
 <li>
 Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
 </li>
 <li>
 Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
 
 
 </li>
 </ul>
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Catered lunch daily
 </li>
 <li>
 Dinner stipend
 </li>
 <li>
 $150/month wellness benefit (gym, fitness classes, mental health)
 </li>
 <li>
 401(k) plan
 </li>
 <li>
 Paid parental leave (12 weeks maternal, 6 weeks paternal)
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Medical, dental, and vision coverage
 
 
 </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 
 
</div>

Executive Assistant

Aux Talent

<div>
 
 Aux Talent is partnering with a cutting edge Series B AI startup to find an Executive Assistant/Office Manager to support the Co-Founders (CEO and COO). The role is based out of San Francisco and the ideal candidate will be in office 5 days each week. You will handle business support primarily, but there will be some personal assistance on occasion, as well as office operations tasks. This is the first administrative support hire for the company and they are looking for someone who is highly driven, can work autonomously and is an overall executer.
 
 
 
 
 
 
 Typical duties (but are not limited to):
 
 calendaring, travel coordination, inbox management, project coordination, personal assistance, space planning, vendor management, event planning and gifting as the company continues to scale (currently about 60 employees)
 
 
 
 
 
 
 Requirements:
 
 3-5 years of executive support and office management experience in a fast-paced startup environment, Strong eye for design and detail, Highly organized and reliable, Proactive&mdash;you don&rsquo;t wait to be told what to do
 
 
 
 
 
 
 Schedule:
 
 Hours vary, Full Time
 
 
 
 
 
 
 Pay:
 
 $100,000&ndash;$130,000/year (depending on experience) + equity + comprehensive benefits
 
 
 
 
 
 
 Location:
 
 San Francisco
 
</div>

Executive Assistant Office Manager

Global Relay

<div>
 
 Who we are:
 
 
 
 For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world&rsquo;s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.
 
 
 Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It&rsquo;s a place where you can genuinely make an impact &ndash; and be recognized for it.
 
 
 We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.
 
 
 
 About the Role
 
 
 
 Global Relay has just opened a state-of-the-art office in the financial district of San Francisco. Located over 15,000 sq ft, with an amazing fit out and the highest quality furniture and fittings. Our office is equipped with desking for around 40 staff members, with event space to host our clients and partners.
 
 
 Global Relay is seeking a proactive and highly organized
 
 Office Manager
 
 to support our San Francisco office. This role is central to creating a welcoming, efficient, and engaging workplace while coordinating internal and external events. You will be the go-to person for day-to-day office operations, vendor coordination, employee support, and event execution.
 
 
 
 Your Responsibilities
 
 
 
 Office Operations
 
 
 <ul>
 <li>
 Own the day-to-day operations of the SF office, ensuring it is always organized, functional, and welcoming
 </li>
 <li>
 Manage office supplies and equipment, including inventory tracking, ordering, distribution, and invoice reconciliation
 </li>
 <li>
 Maintain overall office appearance and cleanliness, coordinating cleaning, repairs, and maintenance
 </li>
 <li>
 Partner with building management, contractors, and vendors to resolve issues quickly and cost-effectively
 </li>
 <li>
 Greet visitors, manage check-ins, and ensure office security procedures are followed
 </li>
 <li>
 Handle phone operations, incoming calls, messages, mail, courier deliveries, and collections
 
 
 </li>
 </ul>
 Administrative and Cross-functional Support
 
 
 <ul>
 <li>
 Create and maintain vendor records, administrative templates, and office documentation
 </li>
 <li>
 Support HR and Business Operations teams with new-hire onboarding (office tours, access card setup, background screening coordination)
 </li>
 <li>
 Ensure compliance with local Health &amp; Safety regulations
 </li>
 <li>
 Provide ad hoc administrative and project support to executive management and other teams as needed
 
 
 </li>
 </ul>
 Events &amp; Hospitality
 
 
 <ul>
 <li>
 Coordinate and support in-house events, including client, partner, and internal team events
 </li>
 <li>
 Arrange catering and on-site event logistics, ensuring a polished and professional experience
 </li>
 <li>
 Support internal social events that help build community and connection within the office
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 3+ years of administrative experience in a fast-paced environment
 </li>
 <li>
 Post-secondary education preferred
 </li>
 <li>
 Excellent organizational, time-management, and prioritization skills with strong attention to detail
 </li>
 <li>
 Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook)
 </li>
 <li>
 Demonstrated good judgment with the ability to proactively and independently solve problems and make decisions
 </li>
 <li>
 A self-starter mindset with a strong work ethic and appetite for continuous learning
 </li>
 <li>
 Ability to exercise tact and discretion and be trusted with confidential information
 </li>
 <li>
 Goal-oriented self-starter who can work independently and reliably with minimal supervision, and who has an appetite for continuous learning
 </li>
 <li>
 Friendly, "can-do" attitude with a customer-focused approach
 
 
 </li>
 </ul>
 Compensation: Global Relay advertises the pay range for this role in accordance with the pay transparency laws of the state of California. In addition to the annual base salary (range listed below), compensation for this role also includes commissions, extended health benefits, and 401k contributions.
 
 
 San Francisco - Base salary range: $85,000 USD - $110,000 USD
 
 
 
 What you can expect:
 
 
 
 At Global Relay, there&rsquo;s no ceiling to what you can achieve. It&rsquo;s the land of opportunity for the energetic, the intelligent, the driven. You&rsquo;ll receive the mentoring, coaching, and support you need to reach your career goals. You&rsquo;ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you&rsquo;ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.
 
 
 Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.
 
 
 We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.
 
 
 To learn more about our business, culture, and community involvement, visit www.globalrelay.com.
</div>

Office Manager

Bloom Talent

<div>
 
 AI-focused venture firm building and operating startups is looking for an Executive Personal Assistant to support their Founder. This is an opportunity to be a strategic partner to a dynamic founder! In this role, you'll be overseeing a team of virtual admins and household staff to provide 24/7 coverage for the Executive. You'll act as the strategic brain directing the admin team while they handle execution on travel planning, calendar management, and inbox management, while being the on-the-ground support to handle ad hoc tasks, errands, and oversee the new office space. You will also manage the household staff, book personal appointments, and ensure the Executive's personal life is running smoothly. Someone who is adaptable, willing to wear multiple hats, and has a startup mentality, while also being comfortable working with ambiguity, and can translate direction into execution while keeping stakeholders informed. This is a hybrid role based in San Francisco&mdash;working between the CEO's residence and office downtown. Must be responsive and available outside traditional hours. Travel approximately 25% (roughly 1 week/month). 140-170K DOE + benefits, bonus eligible, and flexible PTO.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Provide both professional and personal support to the Founder, acting as a strategic partner who understands nuances, context, and priorities.
 </li>
 <li>
 Lead and coordinate a team of four virtual Executive Assistants by providing direction, delegating tasks, and ensuring administrative requests and priorities are executed efficiently.
 </li>
 <li>
 Oversee travel and transportation planning by outlining logistics, reviewing options, coordinating with vendors or charter services when needed, and guiding the team responsible for booking arrangements.
 </li>
 <li>
 Handle inbox management, triaging priorities, and responding on behalf of the Founder.
 </li>
 <li>
 Think several steps ahead and anticipate problems before they arise with creative, strategic problem-solving.
 </li>
 <li>
 Coordinate personal logistics such as managing household staff and service providers, scheduling appointments, handling deliveries or errands, and ensuring day-to-day matters are organized.
 </li>
 <li>
 Support office operations as needed, including assisting with office setup, ordering supplies, and helping maintain an organized and functional workspace.
 </li>
 <li>
 Manage ad hoc projects and urgent requests while maintaining clear communication and follow-through on progress and outcomes.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Experience providing high-level executive support in a fast-paced environment with the ability to manage both professional and personal priorities.
 </li>
 <li>
 Strong leadership and coordination skills with experience guiding or collaborating with administrative teams to ensure efficient execution.
 </li>
 <li>
 Highly organized with exceptional attention to detail and the ability to manage multiple schedules, priorities, and moving pieces simultaneously.
 </li>
 <li>
 High EQ with the ability to communicate thoughtfully and navigate interactions with a wide range of stakeholders and personalities.
 </li>
 <li>
 Resourceful and proactive professional with a startup mindset who is comfortable wearing multiple hats and taking ownership of responsibilities.
 </li>
 <li>
 Comfortable working with ambiguity and translating high-level direction into clear action while keeping leadership informed on progress.
 </li>
 <li>
 Quick learner who thrives in a fast-paced environment and can adapt quickly as priorities evolve.
 </li>
 <li>
 Open to traveling approximately 25% of the time (roughly 1 week per month).
 </li>
 <li>
 Comfortable with non-traditional availability&mdash;responsive and communicative outside core hours when needs arise.
 </li>
 </ul>
 
 
 
</div>

Executive Personal Assistant to Founder at AI-focused Venture Firm

Discovery Mood & Anxiety Program

Discovery Mood & Anxiety
 Discovery Mood and Anxiety Program is a national leader in behavioral healthcare and one of the fastest growing companies in the field. DBH offers world-class treatment for those struggling with mental health and places a high priority on seeking employees who share our passion for improving the lives we serve.
 Since 1997, Discovery Mood and Anxiety Programs, DBH’s Mental Health Disorder Division, has helped thousands of patients discover their path to the full and rewarding lives they deserve with evidence-based and inclusive treatment options.
 
This position requires a clinical license in the state of California
 
Position Summary: 
The Clinical Coordinator is responsible for coordinating admissions with the admissions’ department and the facility. They also will support the patient and their support system through the onsite assessment and admission process.
 
Essential Job Functions: 
<ul>
<li>Works closely with the admissions’ department to schedule admission times, schedule tours and assessments, and coordinate the intake process with the program.</li>
<li>Oversee the patient intake process, complete initial assessments with the patient and support system, complete related paperwork, and send all necessary information to the home office.</li>
<li>Guide patients through the pre-admission medical standard procedure, as needed.</li>
<li>Based on the initial assessment, provide a preliminary diagnosis and communicate this to the patient’s assigned therapist and registered dietitian for each patient.</li>
<li>Support the patient and support system during their first week in the program to ensure a smooth transition and answer any questions. Call individuals and support systems (if they have releases of information) during the first week for a check-in.</li>
<li>Call referring treatment team and outpatient treatment team members (with releases of information) upon admission.</li>
<li>Provide in person pre-admission assessments and recommend level of care, based on the APA Guidelines and Discovery admissions criteria.</li>
<li>Conduct program tours as needed to prospective patients and/or support systems.</li>
<li>Facilitate groups and provide meal support, as needed or assigned by the Program Director or Facility Coordinator.</li>
<li>Support in managing the milieu and oversee patient activities and interactions.</li>
<li>Build rapport with patients through education on the admission processes and need for treatment. Review patient rights and expectations within the Welcome Packet with each admission.</li>
<li>Serve as a positive role model to staff, patients, employees, and guests through a positive, caring and professional attitude.</li>
<li>Complete tasks in a timely and accurate manner.</li>
<li>Establish and achieve realistic goals within the position.</li>
<li>Maintain the confidential nature of Outpatient Programming and related activities.</li>
<li>When needed, travel to other facilities to attend trainings or provide assistance.</li>
<li>Support at local programs, as requested by leadership.</li>
<li>Demonstrate tact, initiative, resourcefulness, professional manner, enthusiasm, and non-judgmental attitude.</li>
<li>Perform any requested task and accept responsibilities as requested by the Program Director or Milieu Manager.</li>
</ul>
Core Competencies: 
<ul>
<li>Ability to assess residents upon admission and formulate a plan for treatment.</li>
<li>Possesses knowledge of DSM diagnostic criteria for adolescents and adults.</li>
<li>Able to demonstrate an understanding of mental health, the recovery process and the requirements for sustained recovery.</li>
<li>Ability to manage crises and utilize crisis interventions.</li>
<li>Able to present and manage cases in a knowledgeable and professional manner to obtain a length of stay that allows enough time for patients to make sufficient gains so that sustained post-discharge progress can occur.</li>
<li>Ability to conduct individual, family and group therapy.</li>
<li>Documents clearly and efficiently.</li>
</ul>
Knowledge, Education, Experience: 
<ul>
<li>Bachelor's or Masters Degree from an accredited college or university in Psychology, Social Work, or health-related field preffered.</li>
<li>Licensed or license eligible in related field preferred</li>
<li>Prefer three-years’ experience working in mental health, counseling, or eating disorders field.</li>
</ul>
Employment Status: Part Time
 Schedule: TBD likely Monday-Friday 2:00 pm PST - 7:00 pm PST
 Work Location: Virtual
 Compensation: Pay Range: $33.00 - $43.00 per hour
 
Discovery Behavioral Health seeks to build a diverse staff that is reflective of the patients we serve and the communities where we work. DBH encourages multiple perspectives, experiences, and strives to hire and retain a diverse workforce.
 We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, or national origin.

California Licensed Virtual Clinical Coordinator (Part-Time)

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