administrative assistant

administrative & office manager / lead coordinator Jobs in San Francisco

administrative assistant iii Jobs in San Francisco

administrative assistant iii

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executive administrative assistant

administrative office manager lead coordinator

Astra Inc.

Job Overview Astra Inc., a leading US-based fintech infrastructure company, is seeking a motivated and highly organised Program Coordinator to join our team. We provide cutting-edge payment APIs and money movement solutions that empower fintechs, financial institutions, and software platforms to build secure and scalable payment experiences. This is a Full-Time position based in our San Francisco, California, United States office. The successful candidate will play a pivotal role in supporting the planning, execution, and monitoring of key company programmes, ensuring they are delivered efficiently and effectively. This is an excellent opportunity for an individual with a passion for technology and a talent for coordination to contribute to a dynamic and growing company at the forefront of the fintech industry. Responsibilities * Support the planning and coordination of company programmes and their activities. * Monitor programme implementation and progress to ensure deadlines and objectives are met. * Act as a central point of contact for internal stakeholders, facilitating clear and consistent communication across teams. * Prepare and maintain comprehensive programme documentation, including project plans, reports, and presentations. * Organise and participate in stakeholder meetings, responsible for taking minutes and tracking action items. * Assist in managing programme budgets and tracking expenditures. * Help identify potential risks and issues, and collaborate with the team to develop mitigation strategies. * Ensure all programme activities operate within company policies and procedures. Qualifications * Proven experience as a Program Coordinator, Project Coordinator, or in a similar administrative role. * Exceptional organisational skills, with a keen eye for detail and the ability to manage multiple tasks simultaneously. * Strong written and verbal communication skills. * Proficient in using Microsoft Office Suite and familiar with project management software. * A proactive problem-solver with the ability to work independently and as part of a collaborative team. Benefits * A competitive hourly salary of $32 - $45 USD. * The opportunity to be part of an innovative and fast-growing company shaping the future of finance. * A collaborative and supportive work environment that encourages professional growth and development. * A comprehensive benefits package designed to support your health and well-being.

Program Coordinator

NUTRIMED INTERNATIONAL LLC

Location: United States Job Type: Full-Time / Part-Time Work Arrangement: Fully Remote<h2>Position Overview</h2>We are seeking a highly organized and detail-oriented Remote Administrative Coordinator to provide administrative support and coordinate daily business operations in a virtual environment. This position plays an important role in maintaining efficient workflows, managing schedules, organizing documentation, and supporting communication between internal teams and external partners.The ideal candidate is proactive, dependable, and capable of managing multiple priorities independently while maintaining professionalism, accuracy, and strong organizational standards in a remote setting.<h2>Key Responsibilities</h2><ul><li>Coordinate daily administrative activities and support business operations remotely.</li><li>Manage calendars, meetings, appointments, and scheduling requirements.</li><li>Prepare, organize, and maintain digital documents, reports, and records.</li><li>Monitor emails, respond to inquiries, and support internal communications.</li><li>Coordinate projects, track assignments, and follow up on deadlines.</li><li>Maintain accurate databases, spreadsheets, and electronic filing systems.</li><li>Assist with preparing reports, presentations, and operational documentation.</li><li>Process administrative requests, invoices, expense documentation, and related records.</li><li>Support virtual meetings by preparing materials and documenting action items.</li><li>Collaborate with departments to improve administrative processes and workflow efficiency.</li><li>Assist with employee onboarding coordination and team support activities.</li><li>Maintain confidentiality of company information and sensitive documents.</li></ul><h2>Qualifications</h2><ul><li>High school diploma or equivalent required; associate or bachelor’s degree preferred.</li><li>2+ years of experience in administrative support, office coordination, operations, or a related field.</li><li>Strong organizational and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Strong attention to detail and ability to maintain accuracy.</li><li>Ability to prioritize tasks and meet deadlines with minimal supervision.</li><li>Proficiency with Microsoft Office Suite, Google Workspace, and online collaboration tools.</li><li>Comfortable working independently in a fully remote environment.</li></ul><h2>Preferred Qualifications</h2><ul><li>Previous remote administrative experience.</li><li>Experience supporting managers, executives, or cross-functional teams.</li><li>Familiarity with project management tools and digital workflow platforms.</li><li>Strong problem-solving skills and ability to take initiative.</li><li>Experience managing confidential business information.</li></ul><h2>Required Skills</h2><ul><li>Remote Administrative Support</li><li>Calendar &amp; Schedule Management</li><li>Document Management</li><li>Data Entry &amp; Reporting</li><li>Digital Communication</li><li>Task Coordination</li><li>Organization &amp; Time Management</li><li>Microsoft Office &amp; Online Collaboration Tools</li><li>Attention to Detail</li></ul><h2>Remote Work Requirements</h2><ul><li>Reliable high-speed internet connection.</li><li>Dedicated professional workspace.</li><li>Computer/laptop capable of supporting business applications.</li><li>Ability to communicate effectively through email, messaging platforms, and video meetings.</li><li>Ability to manage workload independently and maintain productivity remotely.</li></ul><h2>Why Join Us</h2><ul><li>Fully remote work environment.</li><li>Flexible full-time and part-time scheduling options.</li><li>Professional development and career growth opportunities.</li><li>Supportive and collaborative virtual team culture.</li><li>Opportunity to contribute to efficient business operations from anywhere in the United States.</li></ul>

Remote Administrative Coordinator

Episcopal Community Services of San Francisco

<div><div>POSITION SUMMARY</div>
The HR Compliance and Safe Workplace Coordinator ensures the organization maintains a safe, fair, and legally compliant workplace. This position implements, and monitors HR compliance initiatives, updates safety protocols and manuals, and risk mitigation initiatives to promote a safe, equitable, and legally compliant workplace. The Coordinator serves as a subject-matter expert in HR legal compliance, OSHA requirements, and HR policy administration.
This job description may be adjusted both before and after hire as we continue to define it.
PRIMARY DUTIES
HR Compliance<ul><li>
Plan and execute internal audits of HR processes (e.g., I-9s, personnel files, leave management, training compliance, and other annual and bi-annual compliance requirements).
</li><li>Support external audits by providing accurate and organized employee records and documentation.</li><li>
Conduct bi-weekly payroll audits, ensuring compliance with labor laws, and reporting results up to ECS Executives.</li><li>
Monitor, track, follow up, and help close out corrective actions related to payroll audits.</li><li>
Monitor and promote compliance with federal, state, and local employment laws and regulations (e.g., FLSA, FMLA, ADA, EEO, OSHA, Cal/OSHA, and state specific wage and hour requirements).</li><li>
Maintain awareness of regulatory changes and participate in updating policies, procedures, forms, personnel files, job descriptions and other documents.</li><li>
Process monthly credit card reconciliation, ensuring proper allocations and cost transfers.</li><li>
Accept, track, forward and respond, as requested, to legal documents, including subpoenas.
</li></ul>Safe Workplace and OSHA Compliance<ul><li>
In collaboration with the Safety Manager, coordinate workplace safety programs to ensure compliance with OSHA, Cal/OSHA, and other applicable safety standards.</li><li>
Maintain and update the Injury and Illness Prevention Program (IIPP), Workplace Violence Prevention Plan (WVPP), and Emergency Response Plan (ERP).
</li><li>Participate in bi-weekly New Hire Orientation to train on De-escalation techniques and other safety practices.</li><li>
Participates in and takes notes during Safety Meetings and Health and Safety Committee Meetings and ensures follow-up on next step actions. Back-up as lead in meetings during Safety Manager&rsquo;s absence.
</li><li>Support training programs related to workplace safety, emergency response, and ergonomics.</li></ul>
<h4 class="jobSectionHeader">Reporting and Risk Management</h4><ul><li>
Prepare reports for HR leaders on compliance metrics, training completion, and audit findings.
</li><li>Track, report, and analyze trends in injuries, workers&rsquo; compensation claims, and safety incidents to identify prevention opportunities.</li><li>
Support the Director of Human Resources Compliance and Analytics in preparing and submitting required regulatory filings (e.g., EEO-1 report, OSHA 300 logs, annual summaries, and other required filings).
</li><li>Support the Safety Manager in preparing and tracking drills, safety inspections, hazard assessments, and incident investigations.
</li></ul>REQUIREMENTS<ul><li>
Minimum five (5) years of experience in HR compliance, risk management, or workplace safety coordination.</li><li>
Experience interpreting and applying OSHA/Cal/OSHA, FLSA, ADA, FMLA, or other state, federal labor laws required.</li><li>
Professional certification preferred (e.g., SHRM-CP/SCP, PHR/SPHR).</li><li>
Prior experience conducting HR audits and maintaining employee files or coordinating safety programs is preferred.</li></ul>
KNOWLEDGE SKILLS AND ABILITIES<ul><li>
In-depth knowledge of employment law, HR regulations, compliance standards, and workplace safety requirements.</li><li>
Strong analytical and reporting skills with attention to detail.</li><li>
Excellent communication and interpersonal skills; able to interact and partner across departments and all levels of the organization.</li><li>
Proficient in Microsoft Office Suite and HRIS systems (e.g., ADP, Paycom or similar)</li><li>
Ability to manage multiple projects and deadlines in a fast-paced environment.</li><li>
Ability to handle sensitive and confidential information with discretion, professionalism, and integrity.
</li></ul>PHYSICAL REQUIREMENTS<ul><li>
Requires the ability to walk throughout interior and exterior areas of organizational properties to conduct safety inspections, assess work environments, and respond to potential hazards.
</li><li>Requires the ability to stand, sit, bend, and move intermittently throughout the day; occasionally lift or move up to 30 pounds.</li><li>
Requires the ability to navigate a variety of indoor and outdoor environments, including stairs and uneven surfaces.</li><li>
Reasonable accommodations may be made to enable individual&rsquo;s disabilities to perform the essential functions of this position.</li></ul>
WORKING CONDITIONS<ul><li>
Regularly performs duties in a variety of settings, including office and residential environments.</li><li>
May involve exposure to varying weather conditions, moderate noise levels, and maintenance or construction work being performed at sites.</li><li>
Will require close travel between multiple locations to conduct inspections, attend meetings, and respond to incidents.
</li><li>Must be able to use standard office equipment and personal protective equipment (PPE) as required for specific site conditions.</li></ul>
MISSION ESSENTIAL<ul><li>
Demonstrate behavior that supports the organization&rsquo;s mission, vision, and values.</li><li>
Promote open communication and help create an environment where doing the right thing is expected and supported, not feared.
</li><li>Adhere to all company and department best practices, policies and procedures.</li><li>
Communicate effectively and model integrity, fairness, and ethical business practices.</li></ul>
ECS offers industry leading healthcare benefits to support your
physical and mental well-being.
ECS will consider for employment qualified applicants with arrest and conviction records as consistent with San Francisco's Fair Chance Ordinance.
ECS values a workplace where every individual is respected, supported, and given equal opportunity to thrive. We are an equal opportunity employer dedicated to creating a welcoming and inclusive environment for all.</div>

HR Compliance & Safe Workplace Coordinator

Instabase

<div><div>At Instabase, we're passionate about democratizing access to cutting-edge AI innovation to enable any organization to solve previously unsolvable unstructured data problems in their industry. With customers representing some of the largest and most complex organizations in the world, and investors like Greylock, Andreessen Horowitz, and Index Ventures, our market opportunity is near infinite.

Instabase offers a consumption-based pricing model where customers can pay only for what they use, aligning directly with the value our products deliver. It empowers our clients to explore our AI Hub platform features extensively, enabling them to uncover crucial business insights. This customer-centric model allows Instabase to glean insights from diverse use cases and behaviors, ensuring we deliver top-tier solutions that provide unmatched advantages for everyday business operations.

With offices in San Francisco and Bengaluru, Instabase is a truly global company. We are people-first, and we've built a fearlessly experimental, endlessly curious, customer obsessed team who work together and help organizations around the world turn their unstructured data into insights instantly.</div><h1 class="jobSectionHeader">
Technical Lead Manager (TLM) &mdash; AI Systems &amp; Agents</h1>
<h2 class="jobSectionHeader">About Instabase and the Evolution of Our Business Model</h2>

Instabase is the pioneer in helping the world's largest enterprises&mdash;including global banks, insurance leaders, and healthcare giants&mdash;unlock and automate value from unstructured data. Our core platform is the industry standard for reading, understanding, and processing complex, unstructured documents at massive scale.

As a strategic addition to our current business model, we are building SuperApp, our natively multimodal, stateful AI assistant and autonomous agent platform. SuperApp represents the next evolution of Instabase: moving from passive document extraction to active, self-correcting agentic execution. By combining our enterprise-grade document understanding with secure, real-time sandboxed code execution, SuperApp enables users to not only parse unstructured data but programmatically act on it, write and run execution scripts, orchestrate complex software tools over Model Context Protocol (MCP), and complete open-ended reasoning tasks in a secure environment.

To lead the engineering team behind this next-generation capability, we are seeking an elite, hands-on Technical Lead Manager (TLM) &mdash; AI Systems &amp; Agents.
<h2 class="jobSectionHeader">
The Role: Player-Coach Leadership</h2>

This is an high-impact, low-bureaucracy role designed for a world-class systems engineer and builder. We keep our teams intentionally lean and fast. You will serve as a Player-Coach leading a tight, elite squad of 3 to 5 AI systems engineers.

At Instabase, we believe managers of small teams should stay close to the metal. Your time will be split:
<ul>
<li>60% to 70% Hands-on Engineering: Actively designing multi-turn agent loops, writing production code, building secure sandboxing environments, and architecting systems.</li>
<li>30% to 40% Leadership &amp; Mentorship: Recruiting top-tier talent, mentoring engineers, reviewing PRs, and aligning product roadmaps with technical execution.</li>
</ul><h2 class="jobSectionHeader">What You Will Do</h2>
<ul><li>Architect Stateful Agent Loops: Design and implement highly reliable, multi-turn agentic planning and execution state machines capable of self-correction, tool orchestration, and long-context memory persistence.</li>
<li>Build Secure Execution Sandboxes: Own the runtime execution layer where model-generated code (such as Python data-analysis scripts) is safely isolated, monitored, and run in real-time without compromising enterprise security boundaries.</li>
<li>Pioneer Tool Orchestration &amp; MCP: Expand our agent capabilities by designing composable tool-calling integrations using Model Context Protocol (MCP) and custom API interfaces.</li>
<li>Build Evaluation &amp; Trajectory Testing Harnesses: Establish programmatic frameworks (using LLM-as-a-judge and trajectory evaluations) to test if agent loops, tool-calling selections, and error recoveries behave safely and deterministically.</li>
<li>Scale High-Performance Systems: Work on deep systems problems including latency optimization, semantic caching, speculative execution, and streaming intermediate agent states for a responsive user experience.</li>
<li>Scale the Team: Bootstrap, hire, and mentor a small, elite, high-velocity team of software and AI engineers.</li>
</ul><h2 class="jobSectionHeader">Our Technical Stack</h2>
<ul><li>Orchestration &amp; Frameworks: LangGraph, LangChain, Go/Python, React, Node, Next.js.</li>
<li>Infrastructure &amp; Security: Secure sandboxed runtimes (Docker, gVisor, WebAssembly), GCP, AWS, Kubernetes, Cloud SQL (PostgreSQL, TimescaleDB), Redis, Pub/Sub.</li>
<li>AI &amp; Models: Integration with advanced reasoning models (GPT-4o, o3, Claude 3.5 Sonnet, DeepSeek) across custom function-calling, LLM fine-tuning, and hybrid vector-search RAG pipelines.</li>
<li>Standards: Model Context Protocol (MCP) tool schemas and APIs.</li>
</ul><h2 class="jobSectionHeader">About You</h2>
<ul><li>8+ Years of Professional Engineering Experience: A strong, proven background in software engineering, with significant tenure building and scaling backend systems, infrastructure, or platform services.</li>
<li>Active LLM &amp; Agentic Engineering Experience: Practical, hands-on experience building production-grade LLM applications, multi-agent workflows (using DAGs or state machines), or tool-calling executors.</li>
<li>Systems &amp; Infrastructure Rigor: Deep familiarity with building secure sandboxed runtimes, container isolation, API platforms, caching strategies, or high-throughput real-time data streaming.</li>
<li>Small-Team Leadership Experience: Proven track record of mentoring senior engineers, driving technical design reviews, and leading high-velocity squads as a Tech Lead, TLM, or hands-on EM.</li>
<li>An Active Builder: You love writing code. You are excited about the prospect of coding daily and staying out of the meetings and administrative bloat of traditional big-tech management.</li>
<li>Educational Background: BS, MS, or Ph.D. in Computer Science, Computer Engineering, or a highly quantitative field.</li>
</ul>
Compensation: The base salary range for this role is $230,00 to $270,000 + bonus, equity, and benefits. The actual pay may vary based on factors such as location, experience, and skills.
<div>
<div>US Benefits:</div>
<ul><li>Flexible PTO: Because life is better when you actually live it!</li>
<li>Comprehensive Coverage: Top-notch medical, dental, and vision insurance.</li>
<li>401(k) with Matching: We've got your back for a secure future.</li>
<li>Parental Leave &amp; Fertility Benefits: Supporting you in growing your family, your way.</li>
<li>Therapy Sessions Covered: Mental health matters&mdash; 10 free sessions through Samata Health.</li>
<li>Wellness Stipend: For gym memberships, fitness tech, or whatever keeps you thriving.</li>
<li>Lunch on Us: Enjoy a lunch credit when you're in the office.</li>
</ul>
#Li-Hybrid</div><div> 

</div><div>Instabase is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Research shows that in order to apply for a job, women feel they need to meet 100% of the criteria while men usually apply after meeting about 60%. Regardless of how you identify, if you believe you can do the job and are a good match, we encourage you to apply.</div></div>

Technical Lead Manager

Airport Express Shuttle, Inc.

Job Overview Airport Express Shuttle, Inc. is seeking a diligent and professional Virtual Assistant to join our team on a full-time, remote basis. At Airport Express Shuttle, Inc., we provide friendly, affordable, and convenient shared-ride airport shuttle services, making travel easier for our customers. The successful candidate will play a crucial role in supporting our daily operations by providing outstanding administrative and customer service support from a remote location. This role is ideal for a self-motivated individual with excellent organisational skills and a commitment to customer satisfaction. Please note that while this is a remote position, the role requires working hours aligned with our core operations in the Pacific Time Zone (San Francisco). Responsibilities * Provide first-class customer support by responding to enquiries via email, phone, and online chat in a timely and professional manner. * Manage all aspects of the booking process, including new reservations, modifications, and cancellations. * Coordinate with our team of drivers to ensure schedules are accurate and that pickups and drop-offs are seamless. * Maintain and update customer information accurately within our company database. * Perform general administrative duties, such as data entry, report generation, and supporting the management team as required. * Handle customer feedback and resolve any issues or complaints with empathy and efficiency to ensure a positive outcome. * Assist with the processing of payments and the management of invoices. Qualifications * Proven experience as a Virtual Assistant, Customer Service Representative, or in a similar administrative role. * Exceptional written and verbal communication skills. * Strong organisational, multitasking, and time-management abilities. * Proficiency in using Microsoft Office Suite and other common remote working tools. * The ability to work independently and take initiative in a remote environment. * A customer-focused attitude with a high degree of professionalism and reliability. * Access to a quiet, dedicated workspace and a stable, high-speed internet connection. * Previous experience in the transport or travel industry is advantageous but not essential.

Virtual Assistant

MERCOR

<div><h2 class="jobSectionHeader">About Mercor</h2>
Mercor's mission is to organize human intelligence to power the AI economy. We partner with leading AI labs and enterprises to provide the human intelligence essential to AI development. Our vast talent network trains frontier AI models in the same way teachers teach students: by sharing knowledge, experience, and context that can't be captured in code alone. Today, more than 30,000 experts in our network collectively earn over $3 million a day.
Mercor is creating a new category of work where expertise powers AI advancement. Achieving this requires an ambitious, fast-paced and deeply committed team. You&rsquo;ll work alongside researchers, operators, and AI companies at the forefront of shaping the systems that are redefining society. Mercor is a profitable Series C company valued at $10 billion. We work in-person five days a week in our San Francisco, NYC, or London offices.
About the Role:
Mercor&rsquo;s Data team is looking for a Project Manager to own the end-to-end execution of data initiatives, from intake and scoping through delivery and post-launch handoff. You&rsquo;ll be the connective tissue across data engineering, analytics, and cross-functional stakeholders, ensuring every project is delivered on time, within budget, and at the level of quality our clients and internal teams expect.
What You&rsquo;ll Do:<ul><li>
Own end-to-end project management for data initiatives, including intake and scoping, requirements gathering, readiness reviews, cross-functional approvals, and launch/post-launch handoff.</li><li>
Take direct responsibility for the successful execution of projects, including meeting project goals, client/stakeholder service, quality of work, resource utilization, and profitability.</li><li>
Lead, motivate, and build a strong team environment for project contributors, inspiring a shared vision, enabling others to act, and taking ownership of team outcomes.</li><li>
Partner with team leads to vet, scope, and kick off assignments, and own all due dates and milestones.</li><li>
Develop and maintain accurate project documentation, including timelines, budgets, and scoping documents.</li><li>
Lead communications and change management across the project lifecycle, from kickoff briefings for stakeholders through end-user notifications ahead of launches, ensuring the right people have the right information at the right time.</li><li>
Serve as the primary coordination point across functional teams (Data Engineering, Analytics, Legal, Finance, etc.), aligning workstreams and driving decisions and accountability against timelines.</li><li>
Anticipate and manage the downstream implications of project decisions before they create risk; proactively surface dependencies, resolve blockers, and escalate when needed.</li><li>
Build and continuously improve the infrastructure that makes data project delivery scalable: intake forms, templates, checklists, SOPs/playbooks, and retrospectives that feed into process improvement.</li><li>
Manage relationships with key stakeholders to promote trust and future opportunities.</li></ul>
Knowledge, Skills, &amp; Abilities:<ul><li>
Excellent leadership, communication, and stakeholder management skills.</li><li>
Ability to work collaboratively across departments (engineering, data science, leadership, legal, finance).</li><li>
Superb attention to detail, sound judgment, and strong listening skills.</li><li>
Comfortable driving process improvement and proposing more efficient ways of working.</li><li>
Passion for data-driven products and cross-functional collaboration.</li></ul>
Minimum Qualifications:<ul><li>
3-5+ years of project management experience or related experience.</li><li>
Bachelor&rsquo;s degree or equivalent experience in a related field.</li></ul>
Preferred Qualifications:<ul><li>
Proven track record managing large, cross-functional data or technical projects.</li><li>
Experience managing a high volume of projects in parallel.</li><li>
Experience with data, engineering, or analytics project types.Benefits</li></ul><ul><li>
Bi-annual performance bonus structure</li><li>
Generous equity grant vested over 4 years</li><li>
Up to $15k Relocation bonus</li><li>
$10K housing bonus (if you live within 0.5 miles of our office)</li><li>
$1.5K monthly stipend for meals</li><li>
Free Equinox membership</li><li>
$200 monthly laundry reimbursement</li><li>
$200 monthly personal wellness reimbursement</li><li>
Health, Dental, Vision insurance</li></ul>
Compensation Range: $130K - $180K</div>

Project Manager, Data Team

Homebase

<div>Hi, Future Homie!
At Homebase, you&rsquo;ll join a team that&rsquo;s bold, fast-moving, and obsessed with helping small businesses thrive. We build with empathy, act with urgency, and take big swings that drive real-world impact. Here, every Homie shows up to raise the bar, support one another, and celebrate wins as a team.
We&rsquo;re not just building an app&mdash;we&rsquo;re building unstoppable teams. So what do you say, are you in? 
 Your Impact Starts Here
We're seeking a hands-on, creative Social Media Manager to build Homebase's organic social presence from the ground up. You'll own our content calendar, create native content on Instagram and TikTok, manage influencer and customer relationships, and coordinate across teams to keep our social channels moving at pace. This is a builder role &mdash; you'll be expanding on our foundations and building the systems to scale.<h2 class="jobSectionHeader">
These are the key ways you'll contribute and create impact in this role:</h2><ul><li>
Content Planning &amp; Publishing: Own the content calendar end-to-end, coordinating content development across internal and external teams, plus developing content yourself. Ensure all content is briefed, scheduled, and published on time.</li><li>
Content Creation: Develop native content for Instagram and TikTok &mdash; from concept through posting. Stay ahead of platform trends and publish content that resonates with small business owners and their teams.</li><li>
Customer &amp; Influencer Outreach: Build and manage relationships with customers and creators to generate authentic content for Homebase. Lead outreach and ongoing communications &mdash; from first contact through content delivery.</li><li>
Community Management: Be the voice of Homebase in the comments. Monitor and respond to comments, DMs, and mentions across platforms to drive two-way engagement and build a loyal, active community.</li><li>
Performance Reporting: Track and report on engagement metrics regularly, surfacing insights that inform content decisions and demonstrate impact against business and campaign goals.</li><li>
Team Coordination: Work closely with the Creative team on quality content and share best-performing content with the Growth team to support paid social campaigns.</li></ul>
The Foundation for Success - These are the experiences and strengths that will set you up for success in this role:<ul><li>
Social Media Experience: 3-5 years managing organic social media for a consumer or SMB brand, with a portfolio that demonstrates creative content and measurable engagement growth.</li><li>
Native Content Creator: Comfortable producing your own Instagram and TikTok content &mdash; shooting/designing, editing, and publishing &mdash; and staying current on what's performing on each platform.</li><li>
Customer &amp; Influencer Outreach: Experience managing creator or customer relationships end-to-end, from outreach and contracting through content delivery. Familiarity with tools like Aspire or similar influencer management platforms is a plus.</li><li>
Organizational skills: Experience managing a high-volume content calendar across multiple contributors, content streams, and deadlines.</li><li>
Analytical Mindset: Comfortable pulling reports from social analytics tools and translating engagement metrics into clear, actionable recommendations for the team.</li><li>
Embraces AI: Expected to continuously experiment with AI tools to improve workflows and scale impact.</li><li>
Builder Mentality: Energized by building systems and workflows from scratch, not just maintaining them. You're comfortable with ambiguity, operate well without heavy infrastructure, and move fast once you have direction.</li><li>
Team Player: Proven ability to work cross-functionally and communicate clearly with creative, organic, and freelance partners. Strong at managing up and keeping stakeholders aligned without being asked twice.</li></ul>
 The Homie Way - These principles guide everything we do&mdash;from how we work and make decisions to how we show up for each other.<ul><li>
Be Customer Obsessed &ndash; Solve problems with empathy and creativity.</li><li>
Move Fast, Learn Fast &ndash; Experiment, take action, and grow every day.</li><li>
Own Your Impact &ndash; Think big, focus on what matters, and make decisions you stand behind.</li><li>
Master Your Craft &ndash; Excellence fuels impact&mdash;show up, step up, and make your mark.</li><li>
Win Together &ndash; Put goals over roles, lead with trust, and connect to our mission and each other.</li></ul>
What We Offer (United States)<ul><li>
Ownership &amp; Financial Security: Stock options + 401(k) with 4% match</li><li>
Comprehensive Healthcare: Medical, dental, and vision coverage + FSA options</li><li>
Flexible Time: Unlimited PTO (salaried) + company holidays</li><li>
AI access, for real: We invest in builders and believe that curiosity shouldn't have a paywall. That means you'll have access to paid AI tools with minimal restrictions, so you can build, experiment, and level up your craft.</li><li>
Family Support: Up to 12 weeks of paid parental leave (after 6 months of service)</li><li>
Protection Plans: Life insurance + short/long-term disability coverage</li><li>
Work Your Way: Work From Anywhere Month + meeting-free weeks yearly</li><li>
Workspace Perks: Meals provided, commuter benefits, team offsites, and Customer Days</li><li>
Our Hybrid Rhythm: We believe collaboration drives impact. That&rsquo;s why Tuesday and Wednesday are our required in-office days&mdash;a time to move faster as a team, build deeper connections, make better decisions, and build together.</li></ul>
What We Offer (Canada)<ul><li>
Ownership &amp; Savings: Stock options + TFSA/RRSP with 4% company match</li><li>
Health &amp; Wellness: Comprehensive medical, dental, and vision for you and your dependents</li><li>
Time Flexibility: Flex time off + company holidays + designated focus periods</li><li>
AI access, for real: We invest in builders and believe that curiosity shouldn't have a paywall. That means you'll have access to paid AI tools with minimal restrictions, so you can build, experiment, and level up your craft.</li><li>
Family Support: Maternity/Parental Leave EI top-up support offered (after 6 months of service)</li><li>
Work Your Way: Work From Anywhere Month + meeting-free weeks yearly</li><li>
Protection Plans: Life insurance + short/long-term disability coverage</li><li>
Workspace Perks: Meals provided, team offsites, and Customer Days
</li><li>Our Hybrid Rhythm: We believe collaboration drives impact. That&rsquo;s why Tuesday and Wednesday are our required in-office days&mdash;a time to move faster as a team, build deeper connections, make better decisions, and build together.</li></ul>
What to Expect During the Interview Process
<ul><li>Meet the Talent Acquisition team, Rachel U.</li><li>
Meet the Hiring Manager, Katie D.</li><li>
Participate in a Case Study &amp; Presentation</li><li>
Meet with Cross-functional Partners, Chy S. &amp; Paxton M.</li><li>
Meet the Head of Growth Marketing, Jenna B.</li><li>
Background Check + Offer Stage</li><li>
Welcome to the team, Homie 
 
</li></ul>Belonging at Homebase - We're committed to fostering a welcoming space where every Homie can be their full self. Experience comes in many forms&mdash;so if you're excited about this role, even if you don&rsquo;t meet 100% of the qualifications, we encourage you to apply!
Homebase will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.
Hey, We&rsquo;re Homebase
Homebase is the everything app for hourly teams&mdash;built to simplify the day-to-day and superpower local businesses. With tools for scheduling, time clocks, payroll, communication, HR, and more, we help teams stay connected and in control. Today, over 150,000 small (but mighty) businesses rely on us to make work radically easier. Together, we&rsquo;ve tracked over a billion hours for 2M+ workers&mdash;and we&rsquo;re just getting started.
At Homebase, we celebrate diversity and are proud to be an equal opportunity employer. We welcome all candidates and do not discriminate based on any legally protected status. If you need accommodations during the hiring process, please let us know&mdash;we&rsquo;re committed to ensuring fair and equitable access for all.
Compensation Range: $75K - $120K</div>

Social Media Manager (Hybrid)

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