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administrative & office manager / lead coordinator Jobs in San Francisco

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office administrative assistant

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administrative office manager lead coordinator

Edri Construction San Francisco

<div>
 
 
 **Administrative &amp; Office Manager / Lead Coordinator**
 
 
 
 
 
 
 Construction Company | Hiring Now
 
 
 
 
 
 We are an established and growing construction company seeking an experienced **Administrative &amp; Office Manager / Lead Coordinator** to join our team.
 
 
 This is a key role for someone who is highly organized, proactive, and experienced in construction office operations. You will be at the center of our daily workflow&mdash;supporting client communication, scheduling, and lead management while helping streamline operations.
 
 
 
 
 
 
 **Key Responsibilities**
 
 
 
 
 
 
 &bull; Professionally answer incoming calls and assist clients
 
 
 &bull; Schedule leads, appointments, and follow-ups
 
 
 &bull; Coordinate calendars, job schedules, permits, and city inspections
 
 
 &bull; Track and manage marketing lead sources and follow-ups
 
 
 &bull; Maintain CRM systems for project tracking and client communication
 
 
 &bull; Support social media and online presence
 
 
 &bull; Assist with overall office operations and team coordination
 
 
 &bull; Manage compliance platforms (e.g., Green Halo for waste tracking/reporting)
 
 
 &bull; Utilize AI tools to improve workflow and efficiency
 
 
 &bull; Dispatch and coordinate job schedules as needed
 
 
 
 
 
 
 **Qualifications**
 
 
 
 
 
 
 &bull; Prior experience in a construction office required
 
 
 &bull; Strong communication and customer service skills
 
 
 &bull; Experience with scheduling, dispatching, and lead coordination
 
 
 &bull; Familiarity with permits and inspection processes
 
 
 &bull; Highly organized with strong multitasking ability
 
 
 &bull; Comfortable using CRM systems
 
 
 &bull; Knowledge of marketing lead sources and lead management
 
 
 &bull; Social media experience is a plus
 
 
 &bull; Ability to work independently in a fast-paced environment
 
 
 &bull; Spanish-speaking is preferred
 
 
 &bull; AI tools experience is a plus
 
 
 &bull; Experience with Green Halo is a plus
 
 
 
 
 
 
 **Compensation**
 
 
 
 
 
 
 Compensation is competitive and based on experience.
 
 
 📩 **How to Apply*
 
 
 
 
 
 Please send your resume and cover letter to:
 
 
 edriconstruction@gmail.com
 
 
 
 
 
 
 
 
 
 Prepared fro
 
 
 
 
 
</div>

Administrative & Office Manager / Lead Coordinator

Addison Group

<div>
 
 
 Job Title:
 
 Administrative Assistant / Office Coordinator
 
 
 
 Location (city, state):
 
 San Francisco, CA (100% onsite)
 
 
 
 Industry:
 
 Professional Services / Consulting
 
 
 
 Pay:
 
 $85,000 &ndash; $97,000 annually + overtime eligibility + bonus potential
 
 
 
 Benefits:
 
 This position is eligible for medical, dental, vision, and 401(k).
 
 
 
 
 
 
 About our client:
 
 
 
 Addison Group is partnering with a well-established professional services firm to hire an Administrative Assistant / Office Coordinator for their San Francisco office. This is a highly interactive, visible role that supports both daily office operations and leadership team needs. The organization fosters a collaborative, feedback-driven environment with strong opportunities for long-term growth, including advancement into an Executive Assistant role.
 
 
 
 
 
 
 Job Description:
 
 
 
 This position combines administrative support with office coordination responsibilities, serving as a key resource for both employees and visitors. The ideal candidate is organized, personable, and energized by working in a fast-paced, team-oriented, fully onsite environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Act as the primary point of contact for the office, greeting guests and maintaining a professional environment
 </li>
 <li>
 Coordinate office operations including supplies, vendor relationships, and general workplace organization
 </li>
 <li>
 Provide administrative support such as scheduling meetings, managing calendars, and coordinating travel logistics
 </li>
 <li>
 Process expense reports and assist with routine administrative tasks
 </li>
 <li>
 Support planning and execution of office events and team activities
 </li>
 <li>
 Assist with onboarding new hires and general HR/administrative projects
 </li>
 <li>
 Partner with internal stakeholders to ensure smooth day-to-day operations
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 2&ndash;4+ years of administrative, office support, or similar experience
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities
 </li>
 <li>
 Excellent communication skills, both written and verbal
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
 </li>
 <li>
 High level of professionalism with a proactive, &ldquo;can-do&rdquo; attitude
 </li>
 <li>
 Comfortable working onsite five days per week
 </li>
 <li>
 Local to the San Francisco area with a reasonable commute
 </li>
 </ul>
 
 
 
 
 
 Preferred:
 
 
 <ul>
 <li>
 Experience supporting executives or senior leaders
 </li>
 <li>
 Exposure to office management or operations responsibilities
 </li>
 <li>
 Familiarity with collaboration tools such as Teams or Zoom
 </li>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 </ul>
 
 
 
 
 
 Additional Details:
 
 
 <ul>
 <li>
 Schedule: Monday&ndash;Friday, standard business hours (8:00 AM &ndash; 5:00 PM)
 </li>
 <li>
 Flexibility required for occasional early or late hours (overtime paid at 1.5x)
 </li>
 <li>
 Fully onsite role with no current hybrid option
 </li>
 <li>
 Interview process includes multiple rounds (virtual and onsite)
 </li>
 <li>
 Background check required
 </li>
 <li>
 Professional references will be requested
 </li>
 </ul>
 
 
 
 
 
 Perks:
 
 
 <ul>
 <li>
 High-visibility role with direct interaction with leadership
 </li>
 <li>
 Opportunity for career growth into an Executive Assistant position
 </li>
 <li>
 Dynamic, people-facing work environment
 </li>
 <li>
 Collaborative and team-oriented office culture
 </li>
 <li>
 Overtime earning potential and bonus opportunity
 </li>
 </ul>
 
 
</div>

Office Administrative Assistant

Giga

<div>
 
 This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
 
 
 
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 
 
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 
 
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 
 
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 
 
 <ul>
 <li>
 Voice AI startup Giga raises $61M Series A
 </li>
 <li>
 DoorDash and Giga Partnership
 
 
 </li>
 </ul>
 If being a part of this resonates with you, please apply!
 
 
 
 About The Role
 
 
 
 You'll operate as the executive's day-to-day execution partner&mdash;owning time, information flow, and logistics so the most important work moves forward.
 
 
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: mastering calendar/inbox/travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 
 
 
 Who You Are
 
 
 
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 
 
 You have exceptional organization, crisp writing, and dependable follow-through.
 
 
 You feel comfortable representing the executive office with confidence internally and externally.
 
 
 You may come from the following backgrounds:
 
 
 <ul>
 <li>
 Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
 </li>
 <li>
 Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
 </li>
 <li>
 Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
 
 
 </li>
 </ul>
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Catered lunch daily
 </li>
 <li>
 Dinner stipend
 </li>
 <li>
 $150/month wellness benefit (gym, fitness classes, mental health)
 </li>
 <li>
 401(k) plan
 </li>
 <li>
 Paid parental leave (12 weeks maternal, 6 weeks paternal)
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Medical, dental, and vision coverage
 
 
 </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 
 
</div>

Executive Assistant

<div>
 
 This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
 
 
 
 
 We are in-person, in-office 5 days a week (no hybrid, no remote.)
 
 
 
 
 For the general Executive Assistant role, please apply
 
 
 here
 
 
 .
 
 
 
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 
 
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 
 
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 
 
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 
 
 <ul>
 <li>
 Voice AI startup Giga raises $61M Series A
 </li>
 <li>
 DoorDash and Giga Partnership
 
 
 </li>
 </ul>
 If being a part of this resonates with you, please apply!
 
 
 
 About The Role
 
 
 
 You'll operate as the executive's day-to-day execution partner. The Head of Strategy &amp; Operations at Giga manages Product Operations, Business Operations, People, Finance, and Legal. You'll need to be well organized and comfortable with context switching.
 
 
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: project management, mastering calendar/inbox/occasional travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 
 
 
 Who You Are
 
 
 
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 
 
 You have mastery over tools like Linear (or equivalents like Asana or Monday.com) for project management.
 
 
 You have exceptional organization, crisp writing, and dependable follow-through.
 
 
 You feel comfortable representing the executive office with confidence internally and externally.
 
 
 You may come from the following backgrounds:
 
 
 <ul>
 <li>
 Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
 </li>
 <li>
 Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
 </li>
 <li>
 Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
 
 
 </li>
 </ul>
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Catered lunch daily
 </li>
 <li>
 Dinner stipend
 </li>
 <li>
 $150/month wellness benefit (gym, fitness classes, mental health)
 </li>
 <li>
 401(k) plan
 </li>
 <li>
 Paid parental leave (12 weeks maternal, 6 weeks paternal)
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Medical, dental, and vision coverage
 
 
 </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 
 
</div>

Executive Assistant to Head of Strategy & Operations

Health Link Home Health Agency

<div>Description:

Due to the in-person nature of this role, only candidates currently residing within San Francisco will be considered. This is not a remote role.

At Health Link Home Health Agency, we are committed to delivering high-quality, compassionate care to patients in the comfort of their homes. Based in San Francisco, CA, our interdisciplinary team works closely with physicians, patients, and families to create individualized care plans that promote recovery, independence, and optimal health outcomes.

We are seeking a highly organized and detail-oriented Orders Management Coordinator to join our in-office team in San Francisco, CA. In this critical administrative role, you will be responsible for managing the end-to-end process of physician orders to support timely, compliant, and efficient home health care delivery. Your work ensures the accuracy of clinical documentation and plays a key role in Health Link's operational excellence and patient care standards.

Key Responsibilities:
<ul><li>Track, process, and manage all physician orders related to home health episodes (e.g., Start of Care, Recertifications, Resumptions, Discharges).</li><li>Communicate with physician offices to obtain signatures, request corrections, and resolve missing or incomplete orders.</li><li>Review and verify orders for accuracy and compliance before submitting to providers.</li><li>Maintain thorough records in the EMR system and internal logs to ensure accurate documentation and tracking of outstanding orders.</li><li>Collaborate with clinical and field staff to ensure timely documentation and plan of care updates.</li><li>Monitor aging orders and follow up regularly to minimize billing delays and ensure compliance.</li><li>Support audits and internal reviews by organizing and supplying order documentation as needed.</li><li>Assist with onboarding and training related to order management procedures and workflows.</li></ul>
<div>
Qualifications: 
<ul><li>High school diploma or equivalent required; Associate's degree or relevant healthcare certification preferred.</li><li>Minimum of 2 years of experience in a healthcare administrative role; prior home health experience strongly preferred.</li><li>Familiarity with EMR systems such as WellSky, or equivalent platforms.</li><li>Knowledge of Medicare/Medicaid regulations and home health compliance standards.</li><li>Strong attention to detail, time management, and multitasking skills.</li><li>Excellent communication and interpersonal skills to professionally interact with physicians and internal teams.</li></ul></div>
<div>
Working Conditions: 
<ul><li>This is a Monday&ndash;Friday, in-office position located at our San Francisco location.</li><li>Standard office environment with regular computer and phone use.</li><li>Occasional extended hours may be required based on workload or urgent documentation needs.</li></ul></div>

Job Type: Full Time

Pay: Starting at $27 - 30 DOE
<div>
Benefits: 
Health Link Home Health Agency offers a competitive compensation and benefits package, including: 
<ul><li>Medical, dental, and vision insurance</li><li>Paid time off and holidays</li><li>401(k) retirement plan</li><li>Training and development opportunities</li><li>Supportive, team-oriented work environment</li></ul></div></div>

Orders Management Coordinator – Home Health

ALFATECH

<div>About Us

At AlfaTech we believe in more than just engineering solutions; we believe in promoting a culture of agility, collaboration, and inclusion. As a leading consulting engineering firm, we provide thoughtful engineering design that is technologically forward thinking, innovative, and environmentally conscious, ensuring that our contribution to our built environment is flexible, sustainable, and lasting across all the market segments we serve. 


If you're driven by a passion for engineering, innovation, and making a difference, if you thrive on challenges and adapt quickly to change, and if you are looking to be part of a dynamic team of empowered, smart, energized, professionals, then AlfaTech is the place for you. 
Job Summary

In this role, you will be responsible for providing general project management, organizational, and administrative support to the Project Manager (PM) and Project Team. A successful candidate will be self-motivated, organized, creative, and can multi-task. This individual must have the ability to work independently and as an effective and engaged team member in a fast-past environment. Strong initiative and follow-through is essential for this job. 


It is expected that the majority of your time be billable to projects. The Project Administrator will provide backup to other Project Administrators (PA) and/or Document Controllers in the group, as the project workload and schedules dictate. 


Core Responsibilities

General
<ul>
<li>May work directly with the Client, Contractors and external team members.</li>
<li>Build and maintain collaborative relationships with internal and external stakeholders.</li>
<li>May work directly with project engineers to produce reports, logs or other project materials, as assigned by the Project Manager.</li>
<li>Works with Project Managers to resolve priorities.</li>
<li>Meets schedules. Advises project team members and Project Managers when there may be a problem in meeting an upcoming deadline.</li>
<li>Coordinate project meetings and project deliverables.</li>
<li>Attends all project meetings, records meeting minutes, and distributes them to the project team. May present on project administration processes if required.</li>
<li>May lead design team calls in Project Manager&rsquo;s absence if required.</li>
<li>Assists the Project Manager in preparation of materials for meetings.</li>
<li>Assists Project Managers with the preparation and development of project planning and monitoring tools.</li>
<li>Maintain the team calendar and advise project team of upcoming deadlines.</li>
<li>Available during regular business hours to meet and respond to the needs of clients and to be available to AT staff, and as needed beyond regular business hours when necessary.</li></ul> 


Construction Administration (CA)
<ul>
<li>Assists in producing site Observation Reports for AT team members.</li>
<li>Assists Project Manager in scheduling and coordinating project Construction Administration meetings.</li>
<li>Processes all RFIs, and Submittals and maintains Construction Administration database and/or logs daily.</li>
<li>Coordinates and facilitates production of multi-author RFI responses to ensure consistency, cohesion, and timeliness of response.</li>
<li>Generates regular reports on CA documents response times and lateness.</li>
<li>Maintains project-filing systems and keeps all Project CA Records current and in order:</li>
<li>Files Submittals and RFIs on a timely basis.</li>
<li>Files meeting minutes of CA phase project meetings.</li>
<li>Coordinates and processes outgoing reviewed Submittal Packages.</li>
<li>Contacts Owner, Architect, GC or Subs to help resolve confusion and obtain additional information, as needed, to help process RFI&rsquo;s or submittals.</li>
<li>Issues weekly &ldquo;Open Items&rdquo; emails to each team member, by discipline.</li>
<li>Proactively follows up with all team members on open RFIs and Submittals or other action items on a weekly or even daily basis as needed.</li>
<li>Attends and is an active participant in Project Construction Administration Meetings, including but not limited to weekly OAEC meetings, weekly CA Log review meetings and weekly design team meetings during the CA phase and other meetings as appropriate.</li>
<li>Assist the PM in coordination of team site visits with the GC/Architect/Owner and internally with the AT Travel Agent.</li>
<li>Assists the PM in the planning and execution of any large Owner/GC Design Review meetings held on site, as well as attend these meetings.</li></ul> 


Quality Management, Change Management, Document Production and Control
<ul>
<li>Familiar with Document Control and Change Management.</li>
<li>May lead weekly Change Management calls with the Client and GC.</li>
<li>May lead Change Management and Document Control activities within the design team.</li>
<li>Assists Project Manager in coordinating Project Output, including reports and formal design package issuances such as Design Milestone Issuances and Bulletins.</li>
<li>Coordinate and facilitate production of multi-author documents to ensure consistency, cohesion, and timeliness.</li>
<li>Project Word Processing: Specifications, correspondence, memos, meeting minutes, and many other forms of Project Documentation.</li>
<li>Knows and uses the format and style that the firm wishes to use in the preparation of contract documents and correspondence.</li>
<li>Knows all the commands in the word processing software package and how to produce contract documents using the word processor and the printer.</li>
<li>Proofreads own work. May proofread others&rsquo; work as requested.</li>
<li>Knows where to locate examples of common contract language (boilerplate) and how to insert this language into the reports at the proper place.</li>
<li>Assemble and format Documents to conform to project or business requirements.</li>
<li>Work with management to develop Word, Excel, and PowerPoint templates for Documents to provide consistency and to improve efficiency and accuracy.</li>
<li>Maintains project-filing systems and keeps all Project Records current and in order:</li>
<li>Files Project Records on a timely basis.</li>
<li>Files the master copy of a Project Document.</li>
<li>Act as Project Quality Control Monitor:</li>
<li>Identifies and holds any Project Output that has not been verified at the point of issue by required Project QC methods.</li>
<li>Reviews with Project Manager any required action for Project Output that has not been verified.</li></ul> 


This is meant to summarize the role&rsquo;s responsibilities and provide some information and structure. At AlfaTech we encourage our staff to think outside the box and explore opportunities beyond the confines of one&rsquo;s stated responsibilities to bring new thoughts, ideas, and innovations to our company. 


Ideal Candidate
<ul>
<li>Must have 3-5 years of construction administrative or clerical experience. Previous project coordination experience and familiarity with construction is a plus.</li>
<li>Associates degree related to Business Administration, Construction, or Project Management required or the equivalent work experience.</li>
<li>Ability to maintain confidentiality and exercise extreme discretion.</li>
<li>Proficiency in spreadsheet/database software, MS Office Suite and Bluebeam.</li>
<li>Excellent proofreading skills.</li>
<li>Procore, ACC, Bluebeam and PlanGrid experience preferred.</li></ul> 


Essential Requirements
<ul><li>Proficiency in spreadsheet and database software.</li>
<li>Proficiency in Newforma</li>
<li>Basic Proficiency in MS Word</li>
<li>Basic Proficiency in MS Excel</li>
<li>Highly organized, good time management skills</li>
<li>Excellent communication skills</li>
<li>Meets Deadlines</li></ul> 


Salary Range

This is a hybrid role. It is anticipated that the working days in the office will be done at our San Francisco, CA office. The expected salary range for candidates who will work in San Francisco, CA is $35 - $40 per hour. The final offer to our new team member will be dependent on several factors that may include but are not limited to the length, breadth, and depth of experience within the job and the industry, education, etc. ATCE is a multi-state employer, and this salary range may not reflect positions that work in other states. 
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</div>

Project Administrator

Donum Dei Classical Academy

<div><h1 class="jobSectionHeader">About Donum Dei Classical Academy</h1>
Donum Dei Classical Academy founded in 2019 in San Francisco, equips students to become virtuous scholars and servant-leaders who are known, loved, and formed through a rigorous classical and Christ-centered education grounded in biblical truth. Rooted in the liberal arts tradition, we seek the peace and prosperity of our city by cultivating spiritually rooted and classically formed students who, alongside their families, serve and live redemptively for the glory of God. 
School Information
Address: 1560 Treat Avenue, San Francisco CA 94116 
Phone: (415) 874-9631 
School Hours: Monday&ndash;Thursday, 8:00 a.m.&ndash;3:15 p.m. Friday 8:00 a.m.&ndash;1:30 p.m. Extended Care until 5:30p.m. 
Communications &amp; Marketing Coordinator
2026&ndash;2027 School Year<div><div><div> 
DEPARTMENT
Advancement</div><div> 
REPORTS TO
Advancement Director</div><div> 
EMPLOYMENT
Full-time Exempt</div><div> 
LOCATION
On-site &middot; San Francisco, CA</div></div> 
</div>
ABOUT DONUM DEI CLASSICAL ACADEMY
Donum Dei Classical Academy opened in August 2019 in the Bernal Heights neighborhood of San Francisco. Our mission is to impart a rich classical Christian curriculum full of Scriptural truth and life-giving experiences &mdash; nourishing students&rsquo; hearts, souls, minds, and bodies to grow in knowledge, wisdom, good character, and Christ-like virtue worthy of bringing glory to God. We serve preschool through 8th grade through our Academy program and The Nest.
HOW THIS ROLE FITS THE TEAM
Each member of our team is essential to building a thriving culture that sees and calls out the image of God in our students and in one another. As we invite students to step into everything they are designed to be and do, our faculty and staff must also reflect and invest in our daily work of responding to God&rsquo;s calling through an inner posture of discipline, diligence, and dedication. 
The Communications &amp; Marketing Coordinator is a full-time Advancement team member and the communications and brand engine for DDCA. This is a practitioner role &mdash; the person we hire will be the primary creator, writer, photographer, and digital marketer for Donum Dei, with work seen by current families, prospective families, donors, and the broader San Francisco community every week. They work in close daily partnership with the Advancement Director, Admissions Coordinator, Events Manager, and Registrar. 
WHO WE&rsquo;RE LOOKING FOR<div></div><div><div><div><ul><li>A gifted writer who leverages all channels toward strategic goals &mdash; moves easily between a parent newsletter, a fundraising appeal, and a Google Ad caption</li></ul><ul><li>A social media practitioner who understands platform rhythms, can build an audience, and has the creative eye to produce content worth sharing</li></ul><ul><li>Someone energized by a school environment &mdash; who wants to be on campus, in the hallways, capturing the real life of the school</li></ul><ul><li>A self-starter who manages a content calendar independently, hits recurring deadlines, and flags issues before they become problems</li></ul><ul><li>Someone who shares DDCA&rsquo;s classical Christian values and can communicate our mission authentically to families searching for exactly what we offer</li></ul></div></div></div> 
ROLES &amp; RESPONSIBILITIES<div><div> 
CommunicationsStrategy &amp; Planning 
<ul><li>
Build and maintain an annual communications plan aligned to the enrollment, fundraising, and events calendar; update each trimester</li><li>
Establish communications as a proactive institutional discipline &mdash; not reactive and ad hoc</li><li>
Coordinate outbound communications from the Head of School, Advancement Director, and program areas (Musical Conservatory, Liberal Arts, Student Activities, Athletics)</li><li>
Track and report key metrics monthly: email open rates, social engagement, web traffic, lead inquiry volume</li></ul></div></div><div><div> 
Content Creation &amp; Internal Communications 
<ul><li>
Draft, design, and distribute Academy News on even weeks of each session (14&ndash;16 issues/year)</li><li>
Draft monthly Head of School letter to all families; write ad hoc all-school notices and announcements</li><li>
Develop all communications for Spring Gala, Giving Tuesday, year-end appeal, and annual fund campaigns</li><li>
Create event-specific communications for Back-to-School Night, PENs, Grandparents&rsquo; Day, Convocation, Greatest Gift, Holy Week, and others</li><li>
Draft and distribute weekly internal staff communication during the school year</li></ul></div></div><div><div> 
Digital Marketing &amp; Social Media 
<ul><li>
Own and grow DDCA&rsquo;s Instagram, Facebook, and Google Business Profile; 3&ndash;5 posts/week with a 4-week forward content calendar</li><li>
Serve as primary photographer and videographer for campus life and events; produce short-form video reels; deliver edited content within 48 hrs</li><li>
Manage DDCA website (Webflow): content updates, blog posts, SEO (title tags, meta, alt text); minimum one post/month</li><li>
Manage Google Ads campaigns during enrollment recruitment seasons (Sep&ndash;Oct, Jan&ndash;Mar); monitor NICHE, Google Business, Yelp, and directories</li><li>
Operate HubSpot nurture sequences; serve as first point of contact for web inquiries (acknowledge 24 hrs, route 48 hrs); report monthly on ad spend, cost per lead, and conversion rates</li></ul></div></div><div><div> 
Brand, Editorial &amp; Collateral 
<ul><li>
Serve as Chief Editor on all website content; interface with external marketing firm (Houston) on design, development, and content</li><li>
Review and approve all external communications before publication &mdash; no family-facing content goes out without this role</li><li>
Maintain DDCA brand standards across all channels; build and steward a brand guide for faculty and staff</li><li>
Produce and maintain all admissions and fundraising collateral: brochures, one-pagers, packets, event flyers, signage, and digital versions</li><li>
Co-lead annual Yearbook as Content Manager; manage editorial calendar, ordering, and distribution</li></ul></div></div><div><div> 
Admissions &amp; Fundraising Communications 
<ul><li>
Produce and send monthly admissions e-newsletter (Sep&ndash;Mar); maintain HubSpot nurture sequences for each funnel stage</li><li>
Develop admissions social content during recruitment seasons: testimonials, program spotlights, campus life, and day-in-the-life content</li><li>
Support the Advancement Director with donor-facing communications: campaigns, appeals, impact stories, and stewardship updates</li><li>
Create all promotional materials for Fall and Spring Info Sessions; write post-event follow-up emails for attendees, tour visitors, and Visit Day families</li></ul></div></div> 
REQUIREMENTS &amp; PREFERRED QUALIFICATIONS<div><div><div> 
Required 
Preferred</div><div> 
<ul><li>
Agree with Donum Dei&rsquo;s Statement of Faith; be in good standing with a Christian church</li><li>
Genuine love for children and a commitment to cultivating a love for learning</li><li>
Attend Morning Assembly (M/W/F 8am) and Friday Staff Meetings (1:45&ndash;2:45pm)</li><li>
Participate in school activities: Parent Orientation, Back-to-School Night, Greatest Gift, equipping events, and fundraisers</li><li>
3+ years in communications, marketing, social media, or a related field</li><li>
Exceptional writing ability across audiences: parents, donors, prospective families, faculty</li><li>
Demonstrated social media management: content creation, scheduling, engagement, and analytics</li><li>
Email marketing platform experience (HubSpot, Mailchimp, or similar) and CRM workflows</li><li>
Website CMS proficiency; ability to publish content and implement basic SEO</li><li>
Photography skills: strong eye for composition and visual storytelling</li><li>
Ability to manage multiple projects and recurring deadlines independently</li></ul><ul><li>
Bachelor&rsquo;s degree in Communications, Marketing, Journalism, or related field</li><li>
Experience in a school, nonprofit, or mission-driven organization</li><li>
Google Ads, Google Analytics 4, and Search Console</li><li>
Video production and editing (Reels, short-form social video)</li><li>
Graphic design proficiency (Canva, Adobe Creative Suite, or equivalent)</li><li>
Experience with Webflow, FACTS, Bloomerang, or similar platforms</li><li>
Fluency in a second language (Spanish especially valued in our SF community)</li></ul></div></div></div> 
SCHEDULE &amp; COMPENSATION<div></div><div><div><div>
Salary Range 
Type 
Schedule 
Location</div><div> 
$55,000 &ndash; $65,000 DOE 
Full-time Exempt 
M&ndash;Th 8am&ndash;4pm &middot; Fri 8am&ndash;2:30pm 
On-site &middot; 1560 Treat Ave, SF</div></div></div><div><div><div> 
Health Insurance
100% employer-paid medical, dental &amp; vision</div><div> 
401(k) Match
3% of salary</div><div> 
Tuition Remission
Tax-advantaged credit for enrolled children</div><div> 
PTO &amp; Sick Leave
Academic calendar PTO + 5 sick days</div></div></div> 
Presence at major school events is expected (evenings and occasional weekends). The working schedule aligns with the school calendar including trimesters, required in-service days, and professional development days. 
The pay range for this role is: 
55,000 - 65,000 USD per year(Campus)</div>

Communications & Marketing Coordinator

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