event logistics manager

arya consultancy

Job Summary:The Event Operations Executive will be responsible for planning, coordinating, and executing all event logistics and operations. This includes vendor management, on-site coordination, budgeting, and ensuring seamless execution of events from start to finish. The role demands strong organizational skills, multitasking ability, and attention to detail.Key Responsibilities:1. Event Planning &amp; Coordination<ul><li>Assist in the planning and execution of corporate, social, and promotional events.</li><li>Prepare event timelines, checklists, and task allocations.</li><li>Coordinate with internal teams (marketing, production, sales, etc.) for event requirements.</li></ul>2. Vendor &amp; Client Management<ul><li>Identify and manage vendors for logistics, catering, d&eacute;cor, audio-visual, printing, etc.</li><li>Negotiate contracts and ensure timely deliveries.</li><li>Maintain strong relationships with clients, ensuring smooth communication before, during, and after the event.</li></ul>3. On-site Event Execution<ul><li>Oversee event setup, registrations, guest management, and technical arrangements.</li><li>Ensure all event elements (lighting, sound, signage, seating, etc.) are executed as planned.</li><li>Handle last-minute changes or issues efficiently.</li></ul>&middot; Supervise daily operations of the venue including event setup, logistics, maintenance, and cleanliness.&middot; Ensure all areas (halls, meeting rooms, parking, restrooms, etc.) are event-ready at all times.&middot; Manage event layouts, seating arrangements, lighting, and sound coordination as per event requirements.4. Budget &amp; Reporting<ul><li>Assist in preparing event budgets and monitor expenses to ensure cost efficiency.</li><li>Maintain accurate records of payments, invoices, and reports.</li><li>Prepare post-event evaluation reports including feedback, learnings, and ROI analysis.</li></ul>5. Compliance &amp; Safety<ul><li>Ensure all necessary permits, safety standards, and compliance requirements are met.</li><li>Coordinate with venue authorities and ensure adherence to company policies.</li></ul>Required Skills &amp; Competencies:<ul><li>Excellent organizational and multitasking skills.</li><li>Strong communication and negotiation abilities.</li><li>Attention to detail and ability to work under pressure.</li><li>Good understanding of event logistics and production.</li><li>Proficient in MS Office (Excel, PowerPoint, Word).</li><li>Flexibility to work evenings, weekends, and travel as needed.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Event Management, Hospitality, Marketing, or related field.</li><li>2&ndash;5 years of experience in event operations or coordination (for Executive level).</li></ul>Preferred Attributes:<ul><li>Experience in handling large-scale events .</li><li>Creative problem solver with a positive attitude.</li><li>Ability to lead teams and manage multiple projects simultaneously.</li></ul>Job Type: PermanentPay: &#8377;13,153.03 - &#8377;40,000.00 per monthWork Location: In person

Event Operations Manager

Brandwise Marketing Solutions

JOB ROLES &amp; RESPONSIBILITIES FOR EVENT OPERATIONS:-We are looking for Male Candidates with Event Background Experience employees only.<ul><li>Work with different departments &amp; external stakeholders to ensure that their needs and expectations are met</li><li>Develop final event logistics plans to support project plans.</li><li>Ensure event follow local security, Workplace Safety, and Health regulations.</li><li>Coordinate with vendors and suppliers to ensure that all necessary materials and services are secured on time and within budget</li><li>Manage adjustments to event programs to counter environmental issues and threats.</li><li>Manage escalated on-site issues.</li><li>Manage execution of event logistics plans to support project plans.</li><li>Manage security during events.</li><li>Recee and handover of venues.</li><li>Resolve escalated participants' inquiries regarding the events.</li><li>Review incident summary reports to determine areas of improvement for event safety and security.</li><li>Supervise volunteer deployment at the events.</li><li>Collaborate with the internal team to develop event strategies</li></ul>Job Types: Full-time, PermanentPay: &#8377;15,000.00 - &#8377;25,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Flexible schedule</li><li>Health insurance</li><li>Internet reimbursement</li><li>Leave encashment</li><li>Life insurance</li><li>Paid time off</li></ul>Ability to commute/relocate:<ul><li>Defence Colony, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Higher Secondary(12th Pass) (Required)</li></ul>Experience:<ul><li>Events management: 1 year (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>Work Location: In person

Event Operation Executive

UnivAssist Inc

ABOUT THE IC3 MOVEMENTWith its mission to bring counseling in every school, the IC3 Movement, at its core, is dedicated to helping young people across the globe find career paths through education that will lead to fulfilled, happy and productive lives. Community-driven events including the Annual IC3 Conference , support the IC3 Movement to empower every school to run a robust, fully functioning, career and college counseling department.Inclusion and access are at the very heart of IC3. Propelled by a volunteer-based leadership community consisting of 1,400+ leaders from education and industry, IC3 is dedicated to support counseling in every school through research, free education, and training for teachers, counselors, and principals.The IC3 Movement engages educators and leaders across 90+ countries.Learn more at ic3movement.comROLE OVERVIEWHead Events and Operations is a leadership role within the IC3 Movement responsible for overseeing the operations and execution of IC3&rsquo;s global events. This role involves managing a diverse portfolio of events, ensuring smooth logistics and operations from start to finish. The ideal candidate will be a highly organized, proactive, and experienced manager, able to juggle multiple tasks in a fast-paced environment while maintaining a high standard of quality and professionalism.RESPONSIBILITIES:1. Event Planning and Execution:&#9675; Lead the planning, execution, and oversight of all IC3 Movement events, including the Annual IC3 Conference and all IC3 Regional Forums.&#9675; Manage all logistics for the events, coordinating with external vendors, venues, and internal teams.&#9675; Ensure seamless integration of event elements by collaborating closely with communications, partnerships, and host Institutions.2. Team and Stakeholder Collaboration:&#9675; Directly manage event coordination across multiple internal teams and external vendors.&#9675; Assign and track roles and responsibilities to team members to ensure smooth execution.&#9675; Interface with IC3 Leadership and external stakeholders to maintain relationships and ensure alignment with event objectives.3. Logistics and Operations Management:&#9675; Oversee venue selection, logistics, event scheduling, and day-to-day coordination.&#9675; Ensure accurate materials management, signage requirements, and physical deliveries.&#9675; Conduct post-event evaluations and reporting on key outcomes and success metrics.4. Event Technology and Platform Management:&#9675; Design and manage technical workflows for events, ensuring smooth transitions and event management.&#9675; Troubleshoot and resolve technical issues related to event platforms (e.g., Cvent, Zoom, etc.).&#9675; Document and train internal teams on vendor applications and technical tools.5. Volunteer and Staff Management:&#9675; Recruit, train, and manage volunteers from IC3&rsquo;s global network to support event operations.&#9675; Provide leadership during events, ensuring all logistical elements run efficiently.6. Project and Time Management:&#9675; Develop comprehensive event timelines and micro plans, detailing each stage of event preparation and delivery.&#9675; Coordinate all pre- and post-event activities to ensure consistent success across all initiatives.7. Operations Efficiency:&#9675; Define project scope, objectives, and deliverables.&#9675; Monitor project progress and adapt as needed to ensure success. &#9675; Ensure projects are completed on time and within budget.&#9675; Identify potential risks in project plans and implement mitigation strategies to minimize disruptions.&#9675; Skilled at managing change initiatives and guiding teams through transitions effectively.&#9675; Optimize processes and identify new project opportunities.&#9675; Implementing new and necessary technologies.&#9675; Setting and monitoring work plans and performance metrics.8. Customer and Vendor Relations:&#9675; Maintain excellent working relationships with external vendors, partners, and clients, ensuring professional service and high-quality results.&#9675; Deliver outstanding customer service during events, resolving any challenges promptly.QUALIFICATIONS EDUCATION:Bachelor&rsquo;s degree or equivalent in Events Management, Project Management, or a related field.WORK EXPERIENCE:6-7 years of experience in end-to-end event planning and logistics, with a strong focus on hybrid events and global event management. At least 2-3 years experience in managing a team.SKILLS:&#9679; Expertise in event logistics, project management, and operations with a strong attention to detail.&#9679; Excellent communication skills, both written and oral, with the ability to liaise across teams and stakeholders.&#9679; Ability to manage multiple projects simultaneously in a fast-paced environment.&#9679; Strong vendor management and negotiation skills.&#9679; Proficiency in Microsoft Office; experience with event management software (Cvent, Zoom, etc.) is a plus.&#9679; Exceptional problem-solving ability and proactive thinking.&#9679; Flexibility and adaptability to handle diverse tasks and dynamic situations.&#9679; Global mindset, with experience working on international platforms.Travel: Ability and willingness to travel to events both domestically and internationally as required.Additional Attributes:&#9679; Strong leadership and team management abilities.&#9679; Self-starter with a passion for innovation and continuous improvement in event execution. &#9679; Professional, polished demeanor with an ability to represent IC3 in global forums and professional networks.Note: This role will require both domestic and international travel, as well as the ability to work flexible hours based on event schedules across multiple time zones. This position offers an exciting opportunity to contribute to the growth of the IC3 Movement and make a tangible impact in global education.The successful candidate will play a pivotal role in the success of IC3's events and initiatives, driving both operational excellence and meaningful connections within the global educational community.Job Type: Full-timePay: &#8377;1,266,833.31 - &#8377;2,090,265.01 per yearWork Location: In person

Head - Events and Operation

Linkviva

Be at the heart of the action manage the backbone of event operations (staff) during build, events &amp; live days
Blend coordination, people management &amp; logistics your operational skills will shine
Cross team collaboration work with agencies, internal teams &amp; onsite leads to deliver excellence
Make a visible impact your work directly affects guest experience &amp; smooth event delivery
Role Purpose
You ll lead all event support staff ushers, promoters &amp; volunteers sourced via third party agencies. You ll be the bridge between agencies, internal teams &amp; onsite management, ensuring seamless onboarding, training, scheduling &amp; performance during events
Key Responsibilities
<ul>
<li>Manage Event Workforce Deploy ushers, promoters &amp; volunteers across zones to maintain smooth operations</li>
<li>Agency Coordination Be the main point of contact for staffing agencies (requests, confirmations, updates)</li>
<li>Onboarding &amp; Briefing Run orientation sessions, hand out uniforms, badges &amp; event guidelines</li>
<li>Scheduling &amp; Attendance Create rosters, track attendance, manage shifts &amp; cover gaps</li>
<li>Performance Monitoring Supervise staff on ground, resolve issues, uphold service standards</li>
<li>Documentation &amp; Compliance Maintain records: staff lists, IDs, timesheets for billing &amp; internal use</li>
<li>Post Event Reporting Compile feedback, staffing metrics &amp; insights for improvement</li>
</ul>
Required Skills &amp; Experience
<ul>
<li>Experience managing event support staff (ushers, promoters, volunteers)</li>
<li>Strong coordination &amp; communication with agencies &amp; internal teams</li>
<li>Exceptional organization, detail focus &amp; logistics strength</li>
<li>Problem solving under pressure, quick decision making</li>
<li>Familiarity with compliance, documentation &amp; reporting</li>
</ul>
Bonus: Experience in UAE/GCC events &amp; Arabic speaking

Staffing Manager

Dubai Department of Economy and Tourism

<div>
 
 Responsible for supporting the planning and execution of Dubai Shopping Festival (DSF), ensuring strategic alignment with the DFRE and DET's goals. This role involves close coordination with various internal and external stakeholders, managing budgets and enhancing event experiences. Key duties include overseeing event logistics, ensuring compliance with regulations, and implementing innovative and creative event strategies throughout the lifecycle.
 
 
 
 
 
 
 Core Functional Responsibilities &amp; Subject Matter Expertise
 
 
 <ul>
 <li>
 Assist in the development and management of DSF event plans, including the allocation of resources, budgeting, and adherence to timelines linked to project milestones.
 </li>
 <li>
 Support the Festival Strategy and Planning team in the creation of event budgets, implementing financial management controls, and establishing metrics for measuring spending and performance during DSF.
 </li>
 <li>
 Oversee on-ground event/project delivery, coordinating with all relevant internal and external stakeholders.
 </li>
 <li>
 Support in classifying DSF events based on scope, attendance, audience profiles, duration, location, budget, and resource requirements.
 </li>
 <li>
 Contribute to the creation of project one-pagers, defining budgets, objectives, and content elements, and providing examples from the industry or benchmarks from similar festivals.
 </li>
 <li>
 Collaborate with the procurement team on drafting RFPs/RFIs, managing supplier selection, and overseeing contract processes. Maintain relationships with agencies post-award.
 </li>
 <li>
 Serve as the primary point of contact for DSF stakeholders, managing queries, resolving issues, and ensuring stakeholder satisfaction throughout the event lifecycle.
 </li>
 <li>
 Suggest and integrate creative content elements and activations to keep DSF engaging and aligned with global event management best practices.
 </li>
 <li>
 Collaborate with team members to develop and manage risk mitigation and contingency plans for DSF, addressing potential issues such as delays, budget overruns, or other unforeseen challenges.
 </li>
 <li>
 Coordinate with the Health, Safety, and Environment (HSE) team to ensure robust safety protocols are in place and adhered to during all events.
 </li>
 </ul>
 
 
</div>

Senior Associate Events - National Talent

Campaign Scout Network (CSN) India

This is a full-time on-site role for a Manager &ndash; Event Operations in Bhubaneswar. The Manager &ndash; Event Operations will be responsible for overseeing the planning and execution of events, managing event logistics, coordinating with vendors and teams, and ensuring seamless event delivery. The role involves managing budgets, timelines, and resources, as well as addressing client needs and ensuring high-quality service delivery.Qualifications<ul><li>Proficiency in event planning, logistics management, and coordination</li><li>Strong budget management, vendor management, and resource allocation skills</li><li>Ability to handle multiple projects simultaneously and work under pressure</li><li>Excellent communication, organizational, and problem-solving skills</li><li>Experience in managing on-site event operations and client relationships</li><li>Previous experience in event management is preferred</li></ul>Job Type: Full-timePay: &#8377;25,000.00 - &#8377;32,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Food provided</li><li>Internet reimbursement</li><li>Provident Fund</li></ul>Work Location: In person

Crawl With US

Apply Via Our Website for Consideration!&gt;&gt;&gt; https://www.crawlwith.us/eventstaff &lt;&lt;&lt;Crawl With US is hiring an Assistant Event Manager! Job Type: ContractHours: 2 PM &ndash; 8 PM on Friday, October 31st &amp; Saturday, November 1stJob Overview:We&rsquo;re looking for a detail-oriented and proactive Assistant Event Manager to help ensure a smooth and successful Halloween Bar Crawl! This role is essential for setting up our check-in location, assisting with staff coordination, and supporting overall event logistics. This could also lead to the opportunity to work at other events in the future!Responsibilities:Event Setup &amp; Check-In:<ul><li>Arrive early to set up check-in stations with event supplies and swag items</li><li>Ensure all necessary supplies are in place and ready for participant arrival</li><li>Check in participants, scanning their tickets and passing out supplies</li></ul>Event Support:<ul><li>Help answer any questions that come up throughout the event</li><li>Help troubleshoot any issues that arise during check-in and throughout the event</li><li>Provide support to the Event Manager in maintaining event flow and customer experience</li></ul>Requirements:<ul><li>Event or hospitality experience &ndash; Prior experience in event management, customer service, or nightlife is preferred</li><li>Quick problem solver &ndash; Ability to troubleshoot and adapt in a fast-paced setting</li><li>Professional &amp; reliable &ndash; Maintains a positive attitude while managing event operations</li><li>Basic tech skills &ndash; Comfortable using a ticket-scanning app on a smartphone or tablet</li></ul>Why Join Us?<ul><li>Be part of an exciting nightlife event with a fun and energetic team</li><li>Gain valuable experience in event management and logistics</li><li>Competitive contract pay for a one-day event</li></ul>Interested? Apply today and help make this bar crawl an unforgettable experience! Apply Via Our Website for Consideration!&gt;&gt;&gt; https://www.crawlwith.us/eventstaff &lt;&lt;&lt;Job Types: Part-time, ContractPay: $20.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li></ul>Work Location: In person

Assistant Event Manager

Search 10000+ Event logistics manager jobs near you this October. New roles added regularly across leading industries. Apply today.

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