executive assistant Jobs in Dubai United Arab Emirates

executive assistant

administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

hr executive Jobs in Dubai United Arab Emirates

hr executive

office administrator Jobs in Dubai United Arab Emirates

office administrator

executive secretary Jobs in Dubai United Arab Emirates

executive secretary

executive admin

System8Group

Overview Location: Dubai, UAE Job Type: Full-Time Experience: 2-3 years in Freight/Admin OperationsWe are hiring an Operations Executive to manage administrative aspects of freight operations. Responsibilities <ul><li>Support operations team with admin tasks.</li><li>Handle coordination of freight files and documents.</li><li>Maintain communication with customers and partners.</li><li>Assist with compliance and reporting requirements.</li></ul> Qualifications <ul><li>Experience in freight forwarding administration.</li><li>Strong MS Office and organizational skills.</li><li>Ability to multitask in a fast-paced environment.</li></ul> Why Join Us? <ul><li>Core role supporting operations efficiency.</li><li>Growth opportunities within logistics.</li><li>Dynamic and collaborative workplace.</li></ul>

Operations Executive - Admin

GREEN TARA INTERNATIONAL HR CONSULTANCY

Location: Dubai Employment Type: Full-time (with 3-months probation period)Start Date: ImmediateWe are looking for an enthusiastic and organized Female HR Executive to join our growing team. This role involves managing various HR functions including recruitment, documentation, employee relations, and HR compliance. The successful candidate will be responsible for supporting the smooth and efficient operation of the HR department and ensuring alignment with company standardsKey Responsibilities of an HR Executive/Admin:<ul><li>Draft and send job requirement requests to recruitment agencies based on client needs, ensuring clarity in role expectations and qualifications for effective sourcing.</li><li>Ensure job descriptions are clear, accurate, and aligned with hiring requirements.</li><li>Follow up with recruitment agencies and internal sources to ensure timely submission of candidate profiles.</li><li>Screen received CVs to assess qualifications, experience, and suitability for the role.</li><li>Schedule and coordinate preliminary and final interviews with candidates and interview panels.</li><li>Collect, organize, and upload candidate documents and coordinate with the team to upload in the system.</li><li>Maintain accurate applicant records and recruitment trackers.</li><li>Schedule and confirm interviews with shortlisted candidates.</li><li>Follow up with candidates regarding application status and feedback</li><li>Support onboarding processes by preparing joining documents Maintain and update employee records in digital and physical formats.</li><li>Assist in drafting standard HR letters (offer letters, confirmation letters, etc.).</li></ul>

HR Executive/Admin

Reportage Real Estate

The HR Executive cum Admin Assistant plays an integral role in supporting HR and administrative functions across all departments within the real estate business. The role ensures that departmental requirements are aligned with organizational priorities, policies, and manpower planning frameworks. It contributes to both HR operations and administrative excellence by facilitating smooth processes, maintaining accurate documentation, and enabling efficient communication between teams and leadership. Responsibilities & Duties:Office Administration & Operations:<ul><li>Manage all day-to-day administrative tasks for the Dubai office, ensuring a professional and efficient work environment.</li><li>Act as the primary point of contact for office management, including supplies, maintenance, and vendor relationships.</li><li>Provide comprehensive support to the Finance, IT, PR, Marketing, and Sales departments by addressing their operational issues and facilitating their requirements.</li></ul>Human Resources Management:<ul><li>Oversee all HR functions for the Dubai office, including but not limited to employee records, onboarding, and offboarding.</li><li>Serve as the first point of contact for employee queries and support line managers with HR processes.</li><li>Assist in the implementation of company policies and ensure local compliance.</li></ul>Customer Service & Client Relations<ul><li>Act as a key liaison for clients, resolving queries promptly and effectively to ensure high levels of client satisfaction.</li><li>Coordinate with CRM representatives to maintain accurate client records and follow up on service issues.</li></ul>Collections & Financial Coordination:<ul><li>Support the collections process by assisting clients with payment inquiries and procedures (cash or checks).</li><li>Work closely with the collection officer to confirm payment details and ensure accurate financial records.</li></ul>Reporting & Performance Monitoring<ul><li>Prepare consolidated HR and admin reports for management review.</li><li>Maintain HR trackers, dashboards, and manpower planning records using reporting tools and software.</li><li>Provide timely insights and recommendations on HR operational efficiency.</li></ul>

HR Executive cum Admin Assistant

SULITER INTERNATIONAL BUILDING MATERIALS TRADING LLC

Company: Suliter International Building Materials Trading L.L.C. Location: Dubai Position: Admin Executive (Front Desk &amp; Administration) Employment Type: Full-timeAbout Us:Suliter International Building Materials Trading L.L.C. is a well-established company catering to the construction sector, providing high-quality building materials. We are seeking a highly skilled and efficient Admin Executive to join our team immediately.Job Overview:We are looking for a dedicated and detail-oriented Admin Executive who can multitask efficiently and manage both administrative and front desk responsibilities. The ideal candidate must be punctual, highly organized, and proficient in Microsoft Office Suite. This role is crucial in ensuring the smooth operation of our office and supporting various departments.Key Responsibilities:<ul><li>Handle front desk duties, including answering calls, replying to emails, greeting visitors, and managing correspondence.</li><li>Assist with daily administrative tasks such as data entry, document preparation, and filing.</li><li>Support the sales and operations team with delivery tasks, reports and documentation.</li><li>Ensure accuracy, efficiency, and professionalism in all tasks.</li><li>Maintain a well-organized and professional office environment.</li></ul>Requirements:<ul><li>Proven experience in an administrative or IT role.</li><li>Strong multitasking abilities and attention to detail.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Excellent communication and organizational skills.</li><li>Punctual, efficient, and mindful in work execution.</li><li>Prefers male candidates</li><li>Must be available to join immediately (no notice period).</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you available to join immediately?</li><li>What is your expected salary for this role?</li><li>What's your visa status at present?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Admin/IT: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Willingness to travel:<ul><li>50% (Preferred)</li></ul>

Admin Executive

About this role AFO Group is seeking a skilled, highly motivated professional to join the team as an Admin Executive. Responsibilities: The role holder will work closely with the team to provide administrative help and facilitate a range of day-to-day functions, such as composing and editing emails, preparing meeting agendas, and other communications. There will be a strong requirement for administrative support on various tasks: Maintaining an organized filing system of paper and electronic documents Attend meetings and take notes Handling travel, reservation, and meeting requests Basic HR Functions, including PTO management Assist on Ad hoc projects Compensation and Benefits Information: 30 Calendar Day Leave 15 Days Sick Leave

Client of Weekday AI

We are seeking an Admin Executive with at least 1 year of experience in administrative operations within the UAE. This role is ideal for someone who is highly organized, detail-oriented, and capable of managing multiple administrative functions efficiently. You ll be responsible for supporting smooth office operations, managing documentation, and ensuring professional communication across departments.
Key Responsibilities
<ul>
 <li>Manage front-desk activities, handle incoming calls, greet visitors, and ensure a welcoming office environment.</li>
 <li>Prepare, process, and maintain invoices, courier records, and essential office documentation.</li>
 <li>Coordinate with banks for deposits, cheque handling, and other routine financial tasks.</li>
 <li>Maintain and organize office supplies, files, and records for easy accessibility.</li>
 <li>Assist senior management with scheduling, travel coordination, and correspondence.</li>
 <li>Support day-to-day office operations, ensuring efficiency and compliance with internal procedures.</li>
</ul>

Kayana

Admin – Operations & Sales Support (Car Rentals)

Location: Dubai (On-site Mon–Fri; WFH Saturday)
Schedule: 6 days/week · 9:00 AM – 6:00 PM (DXB)
Compensation: AED 6,000/month + commission potential (on qualified sales conversions)
Reports to: Head of HR (Dubai) with day-to-day alignment to the UK Team

About Kayana

Kayana builds ordering and payment solutions for SMEs across the UK, Europe, Middle East, and beyond. We’re growing fast and are hiring a self-sufficient, proactive Admin to keep our Dubai office running smoothly while supporting the UK car-rental workflow (admin + light outbound/email sales support).

Role Purpose

Own day-to-day administration and coordination for our car rental stream and general office needs. You’ll handle bookings, documentation, invoicing, customer emails, and basic sales outreach. This role suits someone goal-driven who needs minimal supervision, communicates clearly, and reliably supports stakeholders in a different time zone.

What You’ll Do

Car Rentals – Admin & Coordination

Manage end-to-end rental admin: availability checks, quotations, bookings, extensions, returns, and closure.

Liaise with suppliers/fleet partners for rates, availability, maintenance, and replacements.

Raise invoices/receipts, track payments & deposits, reconcile simple line items with Finance.

Maintain trackers/Sheets, ensure accurate data entry in CRM/records, and keep files organized.

Outbound & Client Emails (Commission-eligible)

Email potential clients with approved templates; qualify interest and hand off warm leads.

Follow up on quotes; log all activity in CRM/Sheets.

Earn commissions on eligible conversions (per policy/targets).

General Admin & UK Team Support

Calendar/scheduling support, basic travel/hotel bookings, courier coordination.

Office admin: supplies, petty cash logs, vendor coordination.

Prepare simple weekly reports (pipeline, bookings, collections, issues, SLAs).

What You’ll Bring

2–4+ years in administration, coordination, or sales support (car rentals/automotive/hospitality/logistics is a plus).

Excellent English (clear email writing; professional tone).

Strong Google Workspace (Gmail, Docs, Sheets) and basic CRM familiarity.

Highly organized, detail-accurate, and able to prioritize in a fast-moving environment.

Proactive communicator; comfortable working with limited supervision and with UK stakeholders.

Customer-service mindset; problem solver who closes loops.

(Nice to have) Basic knowledge of UAE/RTA norms for rentals; UAE driving license.

Work Pattern & Compensation

Mon–Fri: On-site (Dubai office), 9:00 AM – 6:00 PM

Saturday: Work from home, 9:00 AM – 6:00 PM

Salary: AED 6,000/month

Commission: Eligible for commissions on approved, converted leads per company policy (shared during onboarding).

Standard probation and performance evaluation apply.

Key Metrics (your success will be measured by)

Response time to client/vendor emails

Booking accuracy & on-time documentation

Data integrity in Sheets/CRM

Number of qualified outreaches and conversion contribution

SLA adherence with UK team & internal stakeholders

How to Apply

Send your CV to mark@kayanaforbusiness,com with subject: Admin – Car Rentals&nbsp;(Dubai).

Administration Executive

Explore 1877+ Executive admin in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

1877 executive admin jobs IN Dubai United Arab Emirates

Operations Executive - Admin

HR Executive/Admin

HR Executive cum Admin Assistant

Admin Executive

Admin Executive

Admin Executive

Administration Executive