executive administrative assistant

Trellix

<p></p><div><div><div><div><p><b>About Trellix</b><br>
Trellix is a global company redefining the future of cybersecurity. The company&rsquo;s comprehensive, open, and native cybersecurity platform helps organizations confronted by today&rsquo;s most advanced threats gain confidence in the protection and resilience of their operations. Trellix, along with an extensive partner ecosystem, accelerates technology innovation through artificial intelligence, automation, and analytics to empower over 50,000 business and government customers with responsibly architected security. More at https://trellix.com.</p>
<p>
</p><p><b><i>Role Overview:</i></b></p>
<p>
The Executive Assistant will provide high-level, administrative support to senior executives. Duties include administrative, travel and meetings preparing presentations and reports. This position requires a high level of diplomacy, confidentiality and discretion.
</p><p>The Executive Assistant must have the ability to exercise sound judgment in a variety of situations and requires strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The person will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure.</p>
<p>
</p><p></p><p><b>About the Role:</b></p>
<p></p>
<p><b>Calendar Management:</b></p>
<ul>
<li><p>Manage and coordinate complex schedules for executives, including meetings, travel, and conferences.</p>
</li>
<li><p>Prioritize and manage multiple tasks and projects simultaneously, and follow through on issues in a timely manner.</p>
</li>
</ul><p><b>Communication:</b></p>
<ul>
<li><p>Serve as the primary point of contact between executives and internal/external stakeholders.</p>
</li>
<li><p>Handle confidential information with discretion.</p>
</li>
</ul><p><b>Travel Coordination:</b></p>
<ul>
<li><p>Organize detailed travel plans, itineraries, and agendas.</p>
</li>
<li> <p>Coordinate travel arrangements, including flights, accommodations, and ground transportation<b>.</b></p>
</li>
</ul> <p><b>Meeting and Event Planning:</b></p>
<ul>
<li> <p>Plan and coordinate executive meetings, including agenda preparation, logistics, and follow-up.</p>
</li>
<li> <p>Organize corporate events, retreats, and off-site meetings.</p>
</li>
</ul><p><b>Administrative Support:</b></p>
<ul>
<li><p>Prepare and edit correspondence, reports, presentations, and other documents.</p>
</li>
<li><p>Maintain comprehensive and accurate records, including expense reports.</p>
</li>
<li><p>Assist in the execution of ad-hoc projects as approved by the manager, ensuring bandwidth.</p>
</li>
<li><p>Collaborate with various departments to support cross-functional initiatives.</p>
</li>
</ul><p><b>Document Management:</b></p>
<ul>
<li><p>Maintain and organize important documents, ensuring they are accessible and up-to-date.</p>
</li>
<li><p>Plan, coordinate and ensure the Executive&rsquo;s schedule is up to date and accurate.</p>
</li>
<li><p>Maintain comprehensive and accurate records, including expense reports.</p>
</li>
<li><p>Assist in the execution of ad-hoc projects as approved by the manager, ensuring bandwidth.</p>
</li>
<li><p>Collaborate with various departments to support cross-functional initiatives..</p>
</li>
<li><p>Acts as a &quot;barometer,&quot; having a sense for the issues taking place in the environment and keeping the President updated.</p>
</li>
<li><p>Act as Gatekeeper / Gateway role, creating win-win situations for direct access to Executive's time and office</p>
</li>
<li><p>Provide a bridge for smooth communication between the Executive's office and internal departments.</p>
</li>
<li><p>Serve as the Executive&rsquo;s administrative liaison to the Senior Management Team including coordinating meetings, arrange travel, process travel reimbursement requests, and prepare and distribute Board meeting materials.</p>
</li>
<li><p>Schedule and coordinate management meetings prepare materials for review prior to the meetings, and take and distribute notes.</p>
</li>
<li><p>Prioritize conflicting needs, manage matters expeditiously, proactively, and follow-through on projects to successful completion within deadlines.</p>
</li>
<li><p>Successfully complete critical deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the Executive&rsquo;s ability to effectively lead the company.</p>
</li>
<li><p>Assist in coordinating the agenda of senior management team meetings.</p>
</li>
<li><p>Prepare an account of meetings and follow up on assigned action items.</p>
</li>
<li><p>Maintain high standards of personal integrity and performance.</p>
</li>
<li><p>Perform a variety of special projects as requested by the Executive and Senior Executive Team members.</p>
</li>
</ul><p><b>About You</b></p>
<ul>
<li><p>Languages; Fluent English and Arabic (reading, writing and speaking) required</p>
</li>
<li><p>5-10 years of experience as an Executive Assistant to C-Level Executives within the technology industry with a Global or multinational company..</p>
</li>
<li><p>Requires strong project management experience; PMI preferred.</p>
</li>
<li><p>Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and high level of professionalism and discretion.</p>
</li>
<li><p>Very strong interpersonal skills with the ability to build relationships with stakeholders including staff, Board members and external partners; including excellent attention to details.</p>
</li>
<li><p>Proven experience in managing complex schedules and coordinating international travel.</p>
</li>
<li><p>Proficiency in (Word, Excel, PowerPoint, Google).</p>
</li>
<li><p>Exceptional organizational and time-management skills.</p>
</li>
<li><p>Strong written and verbal communication abilities.</p>
</li>
<li><p>High level of discretion and confidentiality.</p>
</li>
<li><p>Excellent interpersonal skills and the ability to build relationships with stakeholders.</p>
</li>
<li><p>Proactive: Anticipates needs and takes initiative without being prompted.</p>
</li>
<li><p>Adaptability to a fast-paced and changing environment.</p>
</li>
<li><p>Expert level writing, editing, grammatical, organizational and research skills.</p>
</li>
<li><p>Positive 'Can-Do' attitude; ready, available and willing to get the job done. Ex</p>
</li>
<li><p>Demonstrate a proactive approach to problem-solving with strong decision-making capability.</p>
</li>
<li><p>Consistently meets deadlines and takes responsibility.</p>
</li>
<li><p>Highly resourceful team-player.</p>
</li>
<li><p>Proven ability to handle confidential information with discretion.</p>
</li>
<li><p>Adaptable to various competing demands and demonstrated the highest level of client service.</p>
</li>
<li><p>Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.</p>
</li>
<li><p>Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors</p>
</li>
<li><p>Expert level written and verbal communication skills. Foreign languages are a Plus.</p>
</li>
<li><p>Resourceful: Finds creative solutions to problems and obstacles.</p>
</li>
<li><p>Dependable: Reliable and trustworthy in managing sensitive information.</p>
</li>
<li><p>Culturally Aware: Sensitive to cultural differences and skilled at working with a diverse, global team.</p>
</li>
<li><p>Emotional maturity</p>
</li>
<li><p>Forward thinker who actively seeks opportunities and proposes solutions.</p>
</li>
<li><p>Prior experience in booking complex international travel itineraries.</p>
</li>
<li><p>Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).</p>
</li>
<li><p>Bachelor&rsquo;s degree preferred or associate degree with equivalent work experience.</p>
</li>
</ul><p></p><p><b>Work Environment:</b></p>
<ul>
<li><p>Work Hours &ndash; this role requires the Flexibility to accommodate different time zones and urgent tasks outside of regular business hours.</p>
</li>
<li><p>Primarily in-office as required. Ability to travel regionally occasionally for business needs.</p>
</li>
</ul><p></p><p><b><i>Company Benefits and Perks:</i></b></p>
<p></p>
<p>We believe that the best solutions are developed by teams who embrace each other's unique experiences, skills, and abilities. We work hard to create a dynamic workforce where we encourage everyone to bring their authentic selves to work every day. We offer a variety of social programs, flexible work hours and family-friendly benefits to all of our employees.</p>
<ul>
<li><p>Retirement Plans</p>
</li>
<li><p>Medical, Dental and Vision Coverage</p>
</li>
<li><p>Paid Time Off</p>
</li>
<li><p>Paid Parental Leave</p>
</li>
<li><p>Support for Community Involvement</p>
</li>
</ul><p>We're serious about our commitment to a workplace where everyone can thrive and contribute to our industry-leading products and customer support, which is why we prohibit discrimination and harassment based on race, color, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.</p>
<p></p>
</div></div></div><div><div><div><p>Apply Now
</p></div></div></div><div><div><div>Share This Job
</div></div></div><div></div><div><div><div><div><div><div><div><div><div>Share on Facebook</div>
  
</div></div></div></div><div></div><div><div><div><div><div>Share on X</div>
</div></div></div></div><div></div><div><div><div><div><div>Share on Linkedin</div>
</div></div></div></div><div></div><div><div><div><div><div>Share on Email</div></div></div></div></div></div></div></div></div></div>

Executive Assistant (on site)

Mustadem

<p><b>Executive Assistant (EA) to Executive</b></p><p><b>About the role</b></p><p>We are hiring a high-caliber Executive Assistant to support the Founder/Executive in international business activity. The executive regularly meets <b>investors, family offices, and high-net-worth individuals (HNWIs)</b>, so this role requires exceptional professionalism, discretion, social intelligence, and strong execution. The EA will manage schedules, communications, travel, and meeting coordination &mdash; and represent the executive and company with a polished, confident presence.</p><p><b>Key responsibilities</b></p><ul><li>Own the executive&rsquo;s calendar and day planning: priorities, scheduling, reminders, and conflict resolution</li><li>Coordinate investor meetings: confirmations, agendas, attendee details, locations, and follow-ups</li><li>Handle communications professionally (email/WhatsApp/calls) with strict confidentiality</li><li>Prepare meeting briefs: background research, notes, documents, and talking points support</li><li>Manage travel logistics (local &amp; international): flights, hotels, transport, itineraries, and last-minute changes</li><li><b>Travel with the executive when required</b>, including short-notice trips</li><li>Maintain clean records of contacts, commitments, and action items; follow up until completion</li></ul><p><b>Requirements (must-have)</b></p><ul><li>Proven experience as an Executive Assistant / Personal Assistant supporting senior executives</li><li><b>Professional presence and communication skills suitable for investor / family office environments</b></li><li>High discretion and confidentiality (comfortable handling sensitive information)</li><li>Strong organization, fast execution, and calm under pressure</li><li><b>Willing and able to travel internationally</b> (often) and on short notice</li><li><b>Must have a personal car and valid driving license</b></li><li>Arabic required; English preferred (strong English is a plus)</li></ul><p><b>Preferred profile</b></p><ul><li>Prior exposure to investors, private wealth, banking, consulting, or executive-level environments</li><li>Strong negotiation/coordination skills with premium service providers (hotels, drivers, venues)</li><li>Excellent writing skills for professional emails and summaries</li><li>Familiarity with Google Workspace / Microsoft Office; task tools (Notion/Trello/Asana) is a plus</li></ul><p>Job Type: Full-time</p><p>Language:</p><ul><li>English (Required)</li></ul><p>Willingness to travel:</p><ul><li>25% (Required)</li></ul><p>Expected Start Date: 01/02/2026</p>

Executive Assistant

ALPHA PLUS

<p><b>Executive Administrative &amp; HR Coordinator</b></p><p><b>Location:</b> Riyadh, Saudi Arabia<br/><b>Job Type:</b> Full-Time</p><p><b>Job Overview:</b><br/>We are seeking a <b>female expatriate Executive Administrative &amp; HR Coordinator</b> to handle daily administrative operations, HR support, sales coordination, and inter-department communication. This role works closely with the CEO, HR, Finance, Sales, and Production teams.</p><p><b>Key Responsibilities:</b></p><ul><li>Daily attendance, overtime records, and payroll preparation support</li><li>HR coordination, job offer preparation, and JISR system handling</li><li>Quotation preparation and enquiry follow-ups</li><li>Email management (Sales, Management, Hiring &amp; PR)</li><li>Job order issuing and tracking for production</li><li>Coordination between CEO, HR, Finance, and other departments</li></ul><p><b>Requirements:</b></p><ul><li>Female candidates preferred</li><li>Strong MS Excel and email communication skills</li><li>HRMS / payroll system experience (JISR preferred)</li><li>Highly organized and able to multitask</li></ul><p><b>Salary:</b><br/>Competitive, based on experience</p><p><b>How to Apply:</b><br/>Apply via Indeed with your updated CV.</p><p>Job Types: Full-time, Permanent</p><p>Pay: ﷼2,500.00 - ﷼4,000.00 per month</p>

Executive Administrative & HR Coordinator

Recutify Inc.

<div><p>We are seeking a highly organized and detail-oriented <b>Executive Assistant to the CEO</b> to support day-to-day administrative, operational, and executive tasks. This role requires strong analytical skills, professionalism, and the ability to handle confidential information with discretion. The ideal candidate will have a solid background in <b>finance and mathematics</b>, excellent communication abilities, and the confidence to manage executive-level responsibilities in a fast-paced environment.</p>
<p><b>Key Responsibilities:</b></p>
<ul><li>Provide administrative and executive support directly to the CEO.</li>
<li>Prepare reports, financial summaries, and documentation as required.</li>
<li>Manage calendars, schedule meetings, and organize travel arrangements.</li>
<li>Assist with data analysis, budgeting, and basic financial tasks.</li>
<li>Draft emails, presentations, and official documents with accuracy.</li>
<li>Coordinate with internal departments on behalf of the CEO.</li>
<li>Maintain a high level of confidentiality and professionalism.</li>
<li>Handle daily office operations and ensure smooth workflow.</li>
</ul><p><b>Requirements:</b></p>
<ul><li>Proven experience as an Executive Assistant, Administrative Assistant, or similar role.</li>
<li>Strong proficiency in <b>finance and mathematics</b>.</li>
<li>Excellent written and spoken <b>English and arabic</b></li>
<li>Strong organizational, communication, and time-management skills.</li>
<li>Ability to work independently and handle multiple tasks.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li></ul></div>

Executive Assistant to the CEO

<div><div><b>We help the world run better</b><br>
At SAP, we keep it simple: you bring your best to us, and we'll bring out the best in you. We're builders touching over 20 industries and 80% of global commerce, and we need your unique talents to help shape what's next. The work is challenging &ndash; but it matters. You'll find a place where you can be yourself, prioritize your wellbeing, and truly belong. What's in it for you? Constant learning, skill growth, great benefits, and a team that wants you to grow and succeed.</div><div></div><p><b><br>
Bring it.</b><br>
We&rsquo;re looking for a proactive and resourceful individual who brings:</p><ul><li>
Exceptional organizational and time management skills.</li><li>
Strong communication abilities, both written and verbal, in English (additional languages are a plus).</li><li>
Proficiency in Microsoft Office Suite and other productivity tools.</li><li>
A collaborative mindset with the ability to adapt to dynamic environments.</li><li>
High attention to detail and problem-solving capabilities.</li><li>
A commitment to confidentiality and discretion in handling sensitive information.</li></ul><p></p><p><b><br>
Build it.</b><br>
As an Executive Assistant, you will:</p><ul><li>
Manage and optimize the manager&rsquo;s calendar, ensuring seamless scheduling and prioritization.</li><li>
Coordinate meetings, events, and travel arrangements, ensuring all logistics are handled efficiently.</li><li>
Prepare reports, presentations, and correspondence to support decision-making processes.</li><li>
Act as a liaison between the manager and internal/external stakeholders, fostering clear communication.</li><li>
Support project management tasks, tracking progress and ensuring deadlines are met.</li><li>
Identify opportunities to streamline administrative processes and implement improvements.</li></ul><p></p><p><b><br>
Belong.</b><br>
At SAP, you&rsquo;ll belong to a diverse and inclusive team that values your unique skills and perspectives. You&rsquo;ll have the opportunity to grow, contribute, and thrive in a supportive environment where your ideas matter.</p><p></p><p><b><br>
Join us and make an impact. #JouleJD</b></p><p></p><div><b><br>
Bring out your best</b><br>
SAP innovations help more than four hundred thousand customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with two hundred million users and more than one hundred thousand employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, you can bring out your best.
<br>
<br>
<b>We win with inclusion</b><br>
SAP&rsquo;s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone &ndash; regardless of background &ndash; feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better world.<br>
<br>
SAP is committed to the values of Equal Employment Opportunity and provides accessibility accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team: Careers@sap.com.<br>
<br>
For SAP employees: Only permanent roles are eligible for the SAP Employee Referral Program, according to the eligibility rules set in the SAP Referral Policy. Specific conditions may apply for roles in Vocational Training.<br>
<br>
Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability, in compliance with applicable federal, state, and local legal requirements.<br>
<br>
Successful candidates might be required to undergo a background verification with an external vendor.</div><div></div><div><b><br>
AI Usage in the Recruitment Process</b></div><div>
For information on the responsible use of AI in our recruitment process, please refer to our Guidelines for Ethical Usage of AI in the Recruiting Process.
</div><p>Please note that any violation of these guidelines may result in disqualification from the hiring process.<br>
<br>
Requisition ID: 443038 | Work Area: Administration | Expected Travel: 0 - 10% | Career Status: Graduate | Employment Type: Limited Full Time | Additional Locations: #LI-Hybrid</p></div>

Executive Assistant (One-Year Fixed-Term contract)

Trivers

<div>
 JOB PURPOSE
 <br/>
 The Architectural Executive Assistant provides direct administrative and technical support to the Chairman. This rolebridges executive coordination and architectural insight&mdash;assisting in reviewing project proposals, following up with design and project management teams, and ensuring smooth communication between the Chairman&rsquo;s office and all departments.
 <br/>
 KEY RESPONSIBILITIES
 <br/>
 &bull;Provide comprehensive administrative support to the Chairman, including calendar management, correspondence, and meeting preparation.&bull;Assist in reviewing architectural and project-related reports, drawings, and proposals before Chairman review.&bull;Coordinate between the Chairman and the Design, Projects, and Strategy departments to ensure project timelines and quality standards are met.&bull;Prepare executive summaries, minutes of meetings, and follow-up action plans for ongoing projects.&bull;Support in research, data collection, and preparation of presentations and reports related to development projects.&bull;Maintain confidentiality of sensitive business and project information.&bull;Represent the Chairman&rsquo;s office professionally in internal and external communications.
 <br/>
 COMPETENCIES/SKILL SETS
 <br/>
 &bull;Strong organizational and multitasking skills.&bull;High attention to detail and quality.&bull;Excellent communication and coordination abilities.&bull;Professionalism, discretion, and initiative.&bull;Ability to work under pressure and meet deadlines.QualificationsBachelor&rsquo;s degree in Architecture or related field.2&ndash;3 years of experience as an Executive Assistant, preferably within real estate development or architecture firms.Strong knowledge of architectural terminology, project documentation, and design coordination.Excellent command of English and Arabic (spoken and written).Proficient in MS Office and design tools (AutoCAD, SketchUp, or similar software preferred).
</div>


Executive & Architectural Coordinator

Huda Vision

<p><b>Job Description: Administrative Assistant - Saudi only </b></p><p><b>Location: Riyadh, Saudi Arabia</b></p><p>Salary Range: SAR 6,000 - SAR 7,000 per month</p><p><b>About the Role</b></p><p>We are seeking a highly organized, proactive, and detail-oriented <b>Administrative Assistant</b> to join our team in Riyadh. The successful candidate will be the backbone of our office operations, providing comprehensive administrative and clerical support to ensure the efficient running of the office. This role requires strong proficiency in <b>Microsoft Office, excellent communication skills in English and Arabic</b>, and a <b>professional demeanor</b>.</p><p><b>Key Responsibilities</b></p><ul><li><b>Office Management:</b></li><li>Maintain and organize office filing systems, both physical and electronic.</li><li>Manage and procure office supplies, ensuring adequate stock levels and cost-effective purchasing.</li><li>Handle incoming and outgoing mail, couriers, and deliveries.</li><li>Ensure the office common areas are tidy, professional, and well-maintained.</li><li><b>Administrative Support:</b></li><li>Answer and direct phone calls and manage professional correspondence (emails, letters, memos).</li><li>Schedule and coordinate meetings, appointments, and conferences, including booking rooms and preparing materials.</li><li>Manage and maintain executive calendars.</li><li>Assist in the preparation of regularly scheduled reports, presentations, and documents.</li><li><b>Financial/HR Support (as needed):</b></li><li>Process and track expense reports, invoices, and basic bookkeeping tasks.</li><li>Assist with onboarding paperwork for new employees and maintaining employee records.</li><li>Coordinate travel arrangements, including flight, accommodation, and visa processing.</li><li><b>Documentation and Data:</b></li><li>Maintain confidential company and client records with the utmost discretion.</li><li>Create and update databases and spreadsheets with accuracy.</li></ul><p><b>Qualifications &amp; SkillsRequired</b></p><ul><li><b>Education:</b> High school diploma or equivalent; a Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field is a plus.</li><li><b>Experience:</b> Minimum of 2-3 years of proven experience as an Administrative Assistant, Virtual Assistant, or in a similar clerical role.</li><li><b>Language:</b> <b>Fluent in both English and Arabic</b> (written and spoken) is mandatory.</li><li><b>Technical:</b> Expert-level proficiency in <b>Microsoft Office Suite</b> (Word, Excel, PowerPoint, Outlook).</li><li><b>Residency:</b> <b>preferred for Saudis </b>.</li></ul><p><b>Preferred</b></p><ul><li>Prior experience working in a fast-paced corporate environment in Riyadh.</li><li>Familiarity with office equipment (e.g., printers, scanners, video conferencing systems).</li></ul><p>Send your Cv to hnavid.ng@gmail.com</p><p>Linkedin: https://www.linkedin.com/in/navid-nadiaksa/</p><p>Job Type: Full-time</p><p>Pay: ﷼5,500.00 - ﷼6,000.00 per month</p><p>Language:</p><ul><li>English (Required)</li></ul><p>Work Location: Remote</p>

Administrative Assistant - Female

Explore 341+ Executive administrative assistant in Riyadh Saudi Arabia this January. Find roles across top companies and apply now to boost your career.