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executive assistant corporate administrator

Canonical

<div>
 Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.
 
 
 The company is founder led, profitable and growing. We are hiring
 
 Executive Assistants and Corporate Administrators
 
 to join our Corporate Operations team. We ensure that the business runs smoothly and that travel, expenses and events are efficiently and correctly managed.
 
 
 We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement.
 
 
 This team plays a crucial role in the overall operation of the business. They run significant business operations and processes, supporting the respective department leads but also taking central responsibility for logistics, expenses, travel and scheduling. They are the secret to our success! We look for confident and effective people who have good judgment and the self-assurance to hold firm on a point of policy regardless of the seniority of people on the other side of a discussion. If you like to take responsibility and you like to ensure that things are done properly and efficiently then you will enjoy the role tremendously.
 
 
 
 Location:
 
 This is a global operation, we have open roles in teams in all time zones.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Support operations for one or more departments in the company
 </li>
 <li>
 Coordinate monthly reports and schedule meetings and interviews
 </li>
 <li>
 Organise and run international company events including logistics
 </li>
 <li>
 Manage quarterly and annual executive meetings
 </li>
 <li>
 Collaborate across teams on activities and initiatives
 </li>
 <li>
 Manage suppliers and stakeholders
 
 
 </li>
 </ul>
 What we are looking for in you
 
 
 <ul>
 <li>
 Excellent academic results at school and university
 </li>
 <li>
 A degree in a business or technical subject
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Responsibility, integrity and accountability
 </li>
 <li>
 Self-awareness and thoughtfulness
 </li>
 <li>
 Ability to travel up to four times a year for company events of up to two weeks duration
 </li>
 <li>
 Ability to learn new technology and software quickly
 
 
 </li>
 </ul>
 
 Additional Skills We Value
 
 
 
 <ul>
 <li>
 Experience in operations and executive support
 </li>
 <li>
 Project management experience
 </li>
 <li>
 Event related experience
 </li>
 <li>
 Travel industry experience
 
 
 </li>
 </ul>
 What we offer you
 
 
 We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.
 
 
 <ul>
 <li>
 Distributed work environment with twice-yearly team sprints in person
 </li>
 <li>
 Personal learning and development budget of USD 2,000 per year
 </li>
 <li>
 Annual compensation review
 </li>
 <li>
 Recognition rewards
 </li>
 <li>
 Annual holiday leave
 </li>
 <li>
 Maternity and paternity leave
 </li>
 <li>
 Employee Assistance Programme
 </li>
 <li>
 Opportunity to travel to new locations to meet colleagues
 </li>
 <li>
 Priority Pass, and travel upgrades for long haul company events
 
 
 </li>
 </ul>
 
 About Canonical
 
 
 
 Canonical is a pioneering tech firm that is at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world on a daily basis. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence - in order to succeed, we need to be the best at what we do.
 
 
 Canonical has been a remote-first company since its inception in 2004. Work at Canonical is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical provides a unique window into the world of 21st-century digital business.
 
 
 Canonical is an equal opportunity employer
 
 
 We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. Whatever your identity, we will give your application fair consideration.
 
 
</div>

Executive Assistant / Corporate Administrator

Infoline

<div>
 
 
 Job Title
 
 : System Administrator and Network Administrator
 
 
 
 Contract Duration:
 
 One Year Extendable
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 We are seeking a skilled and dedicated System and Network Administrator to manage, maintain, and support our organization's IT infrastructure. The ideal candidate will ensure the reliability, performance, and security of systems, servers, and network components while providing technical support to end-users.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 System Administration:
 
 
 
 Install, configure, and maintain operating systems (Windows, Linux, etc.) and server hardware.
 
 
 Manage user accounts, permissions, and access rights in Active Directory or equivalent systems.
 
 
 Monitor and maintain system performance, ensuring high availability and reliability.
 
 
 Implement and manage backup and recovery solutions.
 
 
 
 Network Administration:
 
 
 
 Design, configure, and manage local area networks (LAN), wide area networks (WAN), and virtual private networks (VPN).
 
 
 Monitor network performance and troubleshoot issues to ensure optimal operation.
 
 
 Install and configure network devices, including routers, switches, firewalls, and access points.
 
 
 Ensure network security by implementing firewalls, intrusion detection systems (IDS), and other security measures.
 
 
 
 IT Security and Compliance
 
 :
 
 
 Perform regular security assessments and patch management to safeguard systems and networks.
 
 
 Enforce compliance with company policies, industry standards, and regulatory requirements.
 
 
 Respond to and mitigate cybersecurity incidents.
 
 
 
 Support and Troubleshooting:
 
 
 
 Provide technical support to resolve system and network-related issues.
 
 
 Collaborate with vendors and service providers for hardware/software issues and upgrades.
 
 
 Maintain detailed documentation of system configurations, procedures, and policies.
 
 
 
 Upgrades and Optimization:
 
 
 
 Plan and execute system and network upgrades to improve efficiency and scalability.
 
 
 Evaluate emerging technologies and recommend improvements to IT infrastructure.
 
 
 
 Qualifications:
 
 
 
 Bachelor&rsquo;s degree in computer science, Information Technology, or a related field (or equivalent experience).
 
 
 Proven experience as a System Administrator and/or Network Administrator.
 
 
 Proficiency in managing Windows and Linux servers.
 
 
 Hands-on experience with networking protocols (e.g., TCP/IP, DNS, DHCP) and tools.
 
 
 Knowledge of virtualization platforms (e.g., VMware, Hyper-V) and cloud services (e.g., AWS, Azure).
 
 
 Strong troubleshooting and problem-solving skills.
 
 
 Familiarity with cybersecurity principles and best practices.
 
 
 Relevant certifications such as CCNA, MCSA, CompTIA Network+, or equivalent are a plus.
 
 
 
 Key Competencies:
 
 
 
 Excellent communication and teamwork skills.
 
 
 Strong attention to detail and the ability to prioritize tasks effectively.
 
 
 Adaptability to work in a fast-paced and dynamic environment.
 
</div>

System Network Administrator

Renaissance Corporate Services

Shangri-La Barr Al Jissah Muscat, Sultanate of Oman
 
Nestled in between the dramatic backdrop of rugged mountains and the pristine waters of the Sea of Oman, Shangri-La’s Barr Al Jissah Resort and Spa is set on 124 acres of stunning scenery and home to three spectacular hotels: the family orientated Al Waha comprises 262 rooms, the diverse Al Bandar comprises 198 deluxe rooms and the luxurious and most exclusive Al Husn has 180 elegantly appointed guestrooms and suites. The resort also features 22 Food and Beverage outlets, 1,056 sqm ballroom with 8 breakout rooms, wide variety of recreational facilities, and a spa with 12 treatment villas.
 
Sales Executive (Local Corporate Accounts & Government)
 
The Sales Executive (Local Corporate Accounts & Government) is responsible for developing and maintaining strong relationships with local corporate clients, government entities, and semi-government institutions. This role focuses on maximizing revenue from room sales, meetings, conferences, and banqueting business while ensuring seamless service delivery. The incumbent will actively engage with key stakeholders, negotiate contracts, and collaborate with internal departments to achieve sales targets and strengthen Shangri-La’s position as the preferred partner for local business and government hospitality needs.
 
Key Responsibilities
 
Sales & Business Development
 
Actively source and secure business from local corporate accounts and government organizations.
 Conduct regular sales calls, client visits, and networking activities to maintain strong visibility in the market.
 Prepare and present proposals, contracts, and rate agreements that align with business requirements and profitability goals.
 Identify and develop new opportunities to increase market share in the government and corporate segments.
 
Client Relationship Management
 
Build long-term partnerships with decision-makers in ministries, government offices, and corporate companies.
 Provide personalized service and act as the main point of contact for assigned accounts.
 Organize site inspections, familiarization visits, and corporate hospitality events to showcase hotel facilities.
 Ensure professional follow-up and service recovery to secure repeat and referral business.
 
Market Intelligence & Reporting
 
Monitor competitor activities, government policies, and business trends that may affect demand.
 Provide regular updates and recommendations to the Director of Sales & Marketing on account performance and opportunities.
 Maintain accurate records of all sales activities and client communications in the CRM system.
 Prepare weekly and monthly sales reports highlighting pipeline status and conversion ratios.
 
Contracting & Negotiations
 
Negotiate local corporate and government rate agreements within company guidelines.
 Ensure contracts are accurate, up-to-date, and aligned with budgeted revenue goals.
 Monitor account performance and ensure production commitments are achieved.
 
Event & Group Coordination
 
Work closely with Groups & Events and F&B teams to coordinate corporate and government meetings, banquets, and conferences.
 Attend pre-event meetings to ensure client expectations are clearly communicated to operations.
 Support execution and follow-up for large-scale government and corporate functions.
 
Financial Accountability
 
Achieve and exceed assigned revenue targets from local corporate and government accounts.
 Optimize account contribution by increasing room nights, banquet covers, and F&B spend.
 Monitor outstanding payments and support Finance in timely collection.
 
Teamwork & Collaboration
 
Collaborate with Marketing to create targeted campaigns and promotions for corporate and government sectors.
 Coordinate with Reservations and Front Office to ensure smooth booking processes and guest handling.
 Support cross-departmental initiatives to strengthen overall guest satisfaction.
 
Key Competencies
 
Proven sales experience in hospitality, preferably with focus on corporate and government segments.
 Strong networking and relationship-building skills with local business communities.
 Excellent communication, negotiation, and presentation abilities.
 Cultural awareness and knowledge of government protocols and procedures.
 Proficiency in Microsoft Office, CRM, and hotel sales systems.

Sales Executive (Local Corporate Accounts & Government) (173308)

Confidential

<div>
 
 
 A leading logistics and freight forwarding company in Oman
 
 with established operations spanning warehousing, transportation, customs clearance, and international freight services. The client proudly serves key sectors including oil &amp; gas, retail, manufacturing, and government entities. We are seeking a visionary
 
 Omani Chief Executive Officer (CEO)
 
 to lead the company&rsquo;s strategic direction and operational performance. The CEO will be responsible for driving sustainable growth, making high-level corporate decisions, managing overall resources and operations, and serving as the primary link between the Board of Directors and the company&rsquo;s functions. Additionally, the CEO will act as the public representative of the organization and oversee department heads to ensure performance targets and organizational objectives are consistently met.
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Develop and execute the company&rsquo;s overall strategy and growth plans.
 </li>
 <li>
 Oversee logistics operations including freight, warehousing, customs clearance, and distribution.
 </li>
 <li>
 Lead financial performance management including budgeting, P&amp;L, and margin improvement.
 </li>
 <li>
 Drive digital transformation and enhance operational efficiency.
 </li>
 <li>
 Ensure compliance with regulations, ESG standards, Omanization policies, and Quality Management Systems (QMS).
 </li>
 <li>
 Build and maintain strong relationships with clients, ports, and government entities.
 </li>
 <li>
 Appoint and guide senior leadership; effectively allocate resources across departments.
 </li>
 <li>
 Provide regular performance and strategic reports to the Board of Directors.
 </li>
 <li>
 Represent the company in negotiations and at regional industry events.
 </li>
 <li>
 Uphold corporate governance, ethical standards, and foster a strong organizational culture.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Omani national with 12&ndash;15 years of experience in logistics, supply chain, or freight forwarding.
 </li>
 <li>
 Minimum of 3 years in a senior executive leadership role.
 </li>
 <li>
 Proven leadership experience in Oman or GCC, with strong market understanding.
 </li>
 <li>
 Bachelor&rsquo;s degree in Business, Logistics, or related field (required).
 </li>
 <li>
 Master&rsquo;s/MBA or specialized training in Corporate Leadership, Finance, or Law (preferred).
 </li>
 <li>
 Background in freight forwarding, 3PL, warehousing, customs, and port operations.
 </li>
 <li>
 Strong strategic planning and business execution skills.
 </li>
 <li>
 Excellent team leadership and performance management capabilities.
 </li>
 <li>
 Skilled in client relations, negotiation, and stakeholder engagement.
 </li>
 <li>
 Experience with corporate governance, ESG compliance, and quality management systems.
 </li>
 <li>
 Strong communication skills; fluency in English (Arabic is a plus).
 </li>
 <li>
 Ability to represent the company publicly and drive a performance-driven culture.
 </li>
 </ul>
 
 
</div>

Chief Executive Officer

Real Visions Interiors LLC

We are seeking a proactive and creative Assistant Design Manager to lead and inspire our design team across multiple interior design and fit-out projects. The ideal candidate will bring a balance of strong leadership, technical expertise, and design creativity, with proven experience in hospitality, corporate offices, and luxury villa projects.Key Responsibilities<ul><li>Manage day-to-day operations of the design studio and oversee all design deliverables.</li><li>Lead concept development, providing creative direction aligned with project vision and client expectations.</li><li>Review and approve technical drawings, BOQs, and material specifications.</li><li>Coordinate closely with project managers to ensure design intent is delivered during fit-out execution.</li><li>Oversee resource planning, team performance, and workflow efficiency.</li><li>Ensure compliance with codes, budgets, and company standards.</li><li>Support tender submissions and design-related bid documents.</li><li>Monitor and report on team KPIs and project progress.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Interior Design or Architecture.</li><li>5&ndash;8 years of experience in interior design/fit-out, with at least 2&ndash;3 years in a leadership role.</li><li>Strong portfolio covering hospitality, corporate, and luxury residential projects.</li><li>Excellent technical knowledge of drawings, detailing, BOQs, and execution.</li><li>Proficiency in AutoCAD, SketchUp, Adobe Suite, MS Office (Revit/3D Max a plus).</li><li>Strong leadership, organizational, and communication skills.</li><li>Detail-oriented, proactive, and solution-focused mindset.</li></ul>Preferred Attributes<ul><li>Ability to coach and inspire creative teams.</li><li>Strong coordination across departments and with clients.</li><li>Knowledge of local materials, suppliers, and codes.</li><li>Commercial awareness, particularly in tender and bid processes.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your nationality?</li><li>What is your current notice period (in months)?</li><li>Do you have any previous experience in the fit-out field?</li></ul>

Assistant Design Manager

Shangri-La Barr Al Jissah Muscat, Sultanate of Oman
 
Nestled in between the dramatic backdrop of rugged mountains and the pristine waters of the Sea of Oman, Shangri-La’s Barr Al Jissah Resort and Spa is set on 124 acres of stunning scenery and home to three spectacular hotels: the family orientated Al Waha comprises 262 rooms, the diverse Al Bandar comprises 198 deluxe rooms and the luxurious and most exclusive Al Husn has 180 elegantly appointed guestrooms and suites. The resort also features 22 Food and Beverage outlets, 1,056 sqm ballroom with 8 breakout rooms, wide variety of recreational facilities, and a spa with 12 treatment villas.
 
Sales Executive (Russian Speaking)
 
The Sales Executive (Russian Speaking) is responsible for driving sales and revenue growth from the Russian-speaking market segment. This role focuses on developing strong relationships with Russian-speaking clients, travel agents, and corporate partners, ensuring seamless communication and exceptional service. The incumbent will work closely with the Sales & Marketing team and other operational departments to maximize market share, achieve revenue targets, and position Shangri-La as the preferred choice for leisure and business travelers.
 
Key Responsibilities
 
Sales & Business Development
 
Proactively source new business from the Russian-speaking leisure, corporate, and MICE segments.
 Conduct sales calls, client visits, and participate in trade shows and roadshows targeting Russian-speaking markets.
 Prepare proposals, quotations, and contracts in Russian and English to meet client requirements.
 Identify opportunities to upsell rooms, suites, and F&B packages to maximize revenue.
 
Client Relationship Management
 
Build and maintain strong relationships with Russian-speaking clients, tour operators, and travel agencies.
 Conduct site inspections and FAM trips for potential clients from the Russian market.
 Ensure all communication and service delivery are culturally adapted and language-appropriate.
 Provide post-stay follow-ups to maintain loyalty and secure repeat business.
 
Market Intelligence & Reporting
 
Monitor competitor activities and market trends in the Russian-speaking market.
 Share regular market updates and business intelligence with the Director of Sales & Marketing.
 Maintain accurate records of accounts, leads, and activities in the CRM system.
 Prepare weekly and monthly reports on performance, pipeline, and conversion rates.
 
Event & Group Coordination
 
Support Russian-speaking groups and events, ensuring smooth communication between clients and operational teams.
 Translate and clarify client requirements for Banqueting, Rooms, and F&B teams.
 Attend pre-conference and post-event meetings when required to ensure guest satisfaction.
 
Financial Accountability
 
Achieve assigned sales and revenue targets from the Russian-speaking segment.
 Ensure pricing and contract negotiations meet profitability guidelines.
 Track account production and contribution to overall hotel revenue.
 
Teamwork & Collaboration
 
Work closely with Reservations, Front Office, and Guest Relations to ensure seamless handling of Russian-speaking guests.
 Collaborate with Marketing to design campaigns, brochures, and online content tailored for Russian markets.
 Support cross-department initiatives to enhance service for Russian-speaking guests.
 
Key Competencies
 
Native or fluent proficiency in Russian (spoken and written) and strong command of English.
 Proven sales experience in hospitality, preferably in leisure or corporate markets.
 Strong communication and negotiation skills with cultural sensitivity.
 Ability to manage multiple accounts and projects simultaneously.
 Proficiency in Microsoft Office and CRM/sales systems.

Sales Executive (Russian Speaking) (173307)

Energy Development Oman

<div>
 
 
 Job Purpose
 
 
 
 
 
 
 Provide professional and proactive support in the development and execution of EDO&rsquo;s communications strategy. Contribute to the planning and delivery of PR campaigns, media engagement, content creation, and event management, ensuring alignment with organizational goals and values. Strengthening collaboration among internal and external stakeholders, while enhancing EDO&rsquo;s visibility and reputation in the energy sector.
 
 
 
 
 
 
 Responsibilities &amp; Accountabilities
 
 
 
 
 
 
 
 Corporate Communication Strategy
 
 
 <ul>
 <li>
 Execute a comprehensive communications strategy that aligns with EDO&rsquo;s vision, mission and strategic objectives.
 </li>
 <li>
 Lead all internal and external communications, ensuring consistency in messaging and brand positioning across all platforms, including media, social media, and corporate publications.
 </li>
 <li>
 Partner with the focal point for all corporate affairs related matters ensuring accurate and effective communication of key messages to the media, industry stakeholders and the public.
 </li>
 </ul>
 
 
 
 
 
 Public Relations and Media Engagement Management
 
 
 <ul>
 <li>
 Build and maintain strong relationships with media outlets and journalists to secure positive media coverage and manage EDO&rsquo;s reputation.
 </li>
 <li>
 Implement crisis communication strategies and lead the company&rsquo;s response to media inquiries during incidents or emergencies.
 </li>
 <li>
 Monitor media trends and public sentiments, providing insight and recommendations to the executive team on managing the company&rsquo;s reputation a public perception
 </li>
 <li>
 Manage the end-to-end execution of communication activities and events, including overseeing media outreach, coordinating logistics, and handling agency and vendor relationships &mdash; from contract negotiation to deliverable management &mdash; ensuring alignment with brand and communication goals.
 </li>
 </ul>
 
 
 
 
 
 Government and Regulatory Relations
 
 
 <ul>
 <li>
 Implement strategies for engaging with government bodies, regulatory agencies and industry associations to advance EDO&rsquo;s interest and influence public policy.
 </li>
 <li>
 Monitor regulatory developments and legislative changes that could impact the company&rsquo;s operations, providing guidance and strategic advice to senior leadership.
 </li>
 <li>
 Support EDO&rsquo;s efforts in industry forums, regulatory hearings, and government meetings to advocate for policies and regulations that support EDO&rsquo;s objectives.
 </li>
 </ul>
 
 
 
 
 
 Event Management:
 
 
 <ul>
 <li>
 Manage event logistics from concept to completion, including venue selection, vendor coordination, guest communications, and post-event follow-up.
 </li>
 <li>
 Ensure brand consistency and strategic alignment across all event-related activities and communications
 </li>
 </ul>
 
 
 
 
 
 Stakeholder Management
 
 
 <ul>
 <li>
 Liaise and build relationships with all related media, including press, broadcasting, television, and electronic media to strengthen EDO&rsquo;s footprints in relation to its initiatives and achievements.
 </li>
 <li>
 Organize and host press conferences on relevant topics, strategic initiatives, plans, and manage interviews to widen reach to relevant stakeholders.
 </li>
 <li>
 Build and maintain strong relationships with external service providers, contractors, and suppliers to ensure the timely and efficient delivery of services.
 </li>
 <li>
 Conduct regular performance reviews of vendors and contractors, ensuring adherence to agree upon SLA&rsquo;s.
 </li>
 <li>
 Manage contracts, including service agreements and ensure that all terms and conditions are met.
 </li>
 </ul>
 
 
 
 
 
 Education and Experience
 
 
 <ul>
 <li>
 Minimum 7 years&rsquo; experience in a similar role.
 </li>
 <li>
 Bachelor&rsquo;s degree in Media and Communication, Business Administration, or related field (Master&rsquo;s or MBA preferred)
 </li>
 <li>
 Experience in implementing corporate communications strategies.
 </li>
 <li>
 Demonstrate mastery in corporate communication.
 </li>
 <li>
 Demonstrated experience in corporate branding, including the development and execution of brand positioning, messaging frameworks, and visual identity guidelines.
 </li>
 <li>
 Strong networking abilities with a well-established network of media contacts, industry professionals, and relevant stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Soft Skills
 
 
 <ul>
 <li>
 Multi-tasking
 </li>
 <li>
 Commercial Acumen
 </li>
 <li>
 Analytical thinking
 </li>
 <li>
 Stakeholder management
 </li>
 <li>
 Problem solving
 </li>
 <li>
 Business partnering
 </li>
 </ul>
</div>

Corporate Communication Lead

Explore 155+ Executive assistant corporate administrator in Oman this September. Find roles across top companies and apply now to boost your career.