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Exante

<div><div>Company &amp; Culture

EXANTE is a pioneering wealth tech company that delivers cutting-edge centralized trading solutions and robust B2B financial infrastructure, driving value through innovative technology. Our proprietary trading platform provides seamless access to a diverse range of financial instruments, including stocks, ETFs, bonds, futures, and options, all within a single, multi-currency account.

As a rapidly expanding global firm with over 600 talented employees from 65 nationalities across 70 locations, we are a frontrunner in the financial sector. Our investment priorities are clear: We prioritize investing in our most valuable asset&mdash;our people. Join us in shaping the future of finance.</div>
About the Role
We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to the Executive Director across both business and personal matters. The role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will serve as a trusted partner to the Executive Director, ensuring seamless coordination of professional and personal commitments. 


Reporting Line: Executive Director

Worksite: On Site 


Responsibilities

Executive Support
<ul>
<li>Own and manage the business and private agenda of the Executive Director, ensuring all commitments and priorities are well-organized and executed efficiently. 
</li>
<li>Provide high-level executive assistance in a one-on-one working relationship, including managing calendars, scheduling meetings, taking notes, and following up on action items. 
</li>
<li>Serve as the primary point of contact for internal and external stakeholders, maintaining professional and timely communication.</li>
</ul>
Coordination &amp; Administration
<ul>
<li>Organize and coordinate executive outreach, external relations, and special projects, ensuring alignment with strategic objectives. 
</li>
<li>Manage all aspects of travel arrangements, including itineraries, logistics, and related documentation. 
</li>
<li>Handle correspondence, documentation, and reports with a high degree of accuracy and confidentiality.</li>
</ul>
Personal &amp; Household Management
<ul>
<li>Oversee household operations, including scheduling, vendor management, and supervision of household staff. 
</li>
<li>Coordinate personal appointments, errands, and family-related logistics as needed.</li>
</ul>
Confidentiality &amp; Professionalism
<ul>
<li>Maintain strict confidentiality and discretion in all matters related to the Executive Director's business and personal affairs. 
</li>
<li>Uphold the highest standards of professionalism, integrity, and trust in all interactions.</li>
</ul>
Qualifications
<ul>
<li>Bachelor's degree preferred.</li>
<li>Minimum 5+ years of experience in a similar Executive Assistant or Personal Assistant role, ideally supporting C-level executives.</li>
<li>Exceptional organizational and multitasking skills, with strong attention to detail.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to handle sensitive information with absolute discretion.</li>
<li>Proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools.</li>
<li>Demonstrated ability to work independently, anticipate needs, and exercise sound judgment.</li>
<li>Flexibility to manage occasional after-hours tasks or travel coordination.</li>
</ul>
Personality / Mindset
<ul>
<li>A natural organizer who hates loose ends and loves getting things done.</li>
<li>Someone who can think fast, prioritize hard, and still keep a smile when the pressure's on.</li>
<li>Confident communicator who's not afraid to speak up.</li>
<li>A decision-maker.</li>
<li>Resilient, adaptable, and comfortable working with management with high expectations.</li>
<li>Integrity &amp; loyalty.</li>
<li>Team player with advanced communication and collaboration skills.</li>
<li>A hands-on, &quot;can do&quot; attitude - always looking for solutions and thinking &quot;out of the box.&quot;</li>
<li>Overachiever mentality.</li>
<li>Capability to work and succeed in the fast pace and ever-changing environment.</li>
</ul>
We Offer*
<ul>
<li>Competitive salary &amp; performance-based bonus programs.</li>
<li>Corporate benefits (choose your preferred options).</li>
<li>Truly inspiring culture, pleasant and informal work environment.</li>
<li>Ongoing education &amp; training programs.</li>
<li>Opportunity to network and connect in the Corporate Events.</li>
<li>Global career opportunities.</li>
</ul>
<ul><li>Benefits/perks can vary depending on the nature of your employment with the company and the country where you work.
</li></ul><div>A group of disruptive technology experts created EXANTE. With an impressive track record in the industry and knowledge of the markets, our systems are built to democratize access to global financial instruments for professional traders and institutional investors.

Through our robust, cutting-edge trading platforms, you can offer clients access to comprehensive, global financial instruments and investment possibilities while keeping their data safe and private. 


EXANTE is a global prime broker backed by proprietary technology and dedicated service. All regulated group companies and fully controlled affiliates and subsidiaries are committed to compliance with data protection laws, including the GDPR. We process personal data in line with the GDPR principles of fairness, purpose limitation, transparency, data minimisation, storage limitation and deletion, accuracy, confidentiality and integrity, and accountability. We rely on legitimate interests to assess and manage your application, after determining that our interests are not overridden by your rights and interests. You have the rights of access, rectification, data portability, erasure, restriction of processing, and objection to processing. To exercise your rights or contact our Data Protection Officer, please see our GDPR policy at https://exante.eu/gdpr/.

We retain recruitment data only for as long as necessary for the purposes described above, after which it will be securely deleted unless we are required to keep it longer to comply with law or you consent to a longer retention.

Where personal data is transferred outside the EEA, it will be protected to a standard at least equivalent to that sought by the GDPR. Personal data is safeguarded by technical and organisational measures that are reviewed and updated regularly. This website is not intended for individuals under 18 and we do not knowingly collect data relating to children .</div></div>

Executive Assistant - Dubai

EXANTE

<div>
 
 Company &amp; Culture
 
 
 
 EXANTE is a pioneering wealth tech company that delivers cutting-edge centralized trading solutions and robust B2B financial infrastructure, driving value through innovative technology. Our proprietary trading platform provides seamless access to a diverse range of financial instruments, including stocks, ETFs, bonds, futures, and options, all within a single, multi-currency account.
 
 
 As a rapidly expanding global firm with over 600 talented employees from 65 nationalities across 70 locations, we are a frontrunner in the financial sector. Our investment priorities are clear: We prioritize investing in our most valuable asset&mdash;our people. Join us in shaping the future of finance.
 
 
 
 About the Role
 
 
 
 We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to the Executive Director across both business and personal matters. The role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will serve as a trusted partner to the Executive Director, ensuring seamless coordination of professional and personal commitments.
 
 
 
 Reporting Line
 
 
 :
 
 Executive Director
 
 
 
 Worksite
 
 : On Site
 
 
 
 Responsibilities
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Own and manage the business and private agenda of the Executive Director, ensuring all commitments and priorities are well-organized and executed efficiently.
 </li>
 <li>
 Provide high-level executive assistance in a one-on-one working relationship, including managing calendars, scheduling meetings, taking notes, and following up on action items.
 </li>
 <li>
 Serve as the primary point of contact for internal and external stakeholders, maintaining professional and timely communication.
 
 
 </li>
 </ul>
 
 Coordination &amp; Administration
 
 
 
 <ul>
 <li>
 Organize and coordinate executive outreach, external relations, and special projects, ensuring alignment with strategic objectives.
 </li>
 <li>
 Manage all aspects of travel arrangements, including itineraries, logistics, and related documentation.
 </li>
 <li>
 Handle correspondence, documentation, and reports with a high degree of accuracy and confidentiality.
 
 
 </li>
 </ul>
 
 Personal &amp; Household Management
 
 
 
 <ul>
 <li>
 Oversee household operations, including scheduling, vendor management, and supervision of household staff.
 </li>
 <li>
 Coordinate personal appointments, errands, and family-related logistics as needed.
 
 
 </li>
 </ul>
 
 Confidentiality &amp; Professionalism
 
 
 
 <ul>
 <li>
 Maintain strict confidentiality and discretion in all matters related to the Executive Director's business and personal affairs.
 </li>
 <li>
 Uphold the highest standards of professionalism, integrity, and trust in all interactions.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree preferred.
 </li>
 <li>
 Minimum 5+ years of experience in a similar Executive Assistant or Personal Assistant role, ideally supporting C-level executives.
 </li>
 <li>
 Exceptional organizational and multitasking skills, with strong attention to detail.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Ability to handle sensitive information with absolute discretion.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools.
 </li>
 <li>
 Demonstrated ability to work independently, anticipate needs, and exercise sound judgment.
 </li>
 <li>
 Flexibility to manage occasional after-hours tasks or travel coordination.
 
 
 </li>
 </ul>
 
 Personality / Mindset
 
 
 
 <ul>
 <li>
 A natural organizer who hates loose ends and loves getting things done.
 </li>
 <li>
 Someone who can think fast, prioritize hard, and still keep a smile when the pressure's on.
 </li>
 <li>
 Confident communicator who's not afraid to speak up.
 </li>
 <li>
 A decision-maker.
 </li>
 <li>
 Resilient, adaptable, and comfortable working with management with high expectations.
 </li>
 <li>
 Integrity &amp; loyalty.
 </li>
 <li>
 Team player with advanced communication and collaboration skills.
 </li>
 <li>
 A hands-on, "can do" attitude - always looking for solutions and thinking "out of the box."
 </li>
 <li>
 Overachiever mentality.
 </li>
 <li>
 Capability to work and succeed in the fast pace and ever-changing environment.
 
 
 </li>
 </ul>
 
 We Offer*
 
 
 
 <ul>
 <li>
 Competitive salary &amp; performance-based bonus programs.
 </li>
 <li>
 Corporate benefits (choose your preferred options).
 </li>
 <li>
 Truly inspiring culture, pleasant and informal work environment.
 </li>
 <li>
 Ongoing education &amp; training programs.
 </li>
 <li>
 Opportunity to network and connect in the Corporate Events.
 </li>
 <li>
 Global career opportunities.
 </li>
 <li>
 Benefits/perks can vary depending on the nature of your employment with the company and the country where you work.
 
 
 </li>
 </ul>
 
 A group of disruptive technology experts created EXANTE. With an impressive track record in the industry and knowledge of the markets, our systems are built to democratize access to global financial instruments for professional traders and institutional investors.
 
 
 
 
 Through our robust, cutting-edge trading platforms, you can offer clients access to comprehensive, global financial instruments and investment possibilities while keeping their data safe and private.
 
 
 
 
 EXANTE is a global prime broker backed by proprietary technology and dedicated service. All regulated group companies and fully controlled affiliates and subsidiaries are committed to compliance with data protection laws, including the GDPR. We process personal data in line with the GDPR principles of fairness, purpose limitation, transparency, data minimisation, storage limitation and deletion, accuracy, confidentiality and integrity, and accountability. We rely on legitimate interests to assess and manage your application, after determining that our interests are not overridden by your rights and interests. You have the rights of access, rectification, data portability, erasure, restriction of processing, and objection to processing. To exercise your rights or contact our Data Protection Officer, please see our GDPR policy at https://exante.eu/gdpr/.
 
 
 
 
 We retain recruitment data only for as long as necessary for the purposes described above, after which it will be securely deleted unless we are required to keep it longer to comply with law or you consent to a longer retention.
 
 
 
 
 Where personal data is transferred outside the EEA, it will be protected to a standard at least equivalent to that sought by the GDPR. Personal data is safeguarded by technical and organisational measures that are reviewed and updated regularly. This website is not intended for individuals under 18 and we do not knowingly collect data relating to children .
 
</div>

Oliver Wyman

<div>
 
 Oliver Wyman is now looking to recruit an Executive Assistant to join our Middle East office and be part of our IMEA (India Middle East Africa) team!
 
 
 
 
 The role will be based out of our Dubai office.
 
 
 
 
 Job Overview:
 
 
 
 The provision of a bilingual (English/Arabic) executive level administrative support to 1-3 Partner level consultants.
 
 
 
 Key Responsibilities:
 
 
 
 
 Business Development:
 
 
 
 <ul>
 <li>
 Build relationships with clients and clients EAs
 </li>
 <li>
 Understand the business goals and objectives of each supported Partner and help to push them forward proactively
 </li>
 <li>
 Lead the administrative support of RFPs/tender responses
 </li>
 <li>
 Maintain and update current list of contacts and business activities in CRM database
 </li>
 <li>
 Track and maintain sales activity/pipeline with each Partner
 </li>
 <li>
 Proactively spot clients that haven&rsquo;t been called upon and/or who need follow up
 </li>
 <li>
 Execute requested follow-up calls for client mailings
 </li>
 <li>
 Assist the Marketing Department with the co-ordination of customized mailings
 </li>
 <li>
 Prepare letters, proposals and other documents using Oliver Wyman formatting styles
 
 
 </li>
 </ul>
 
 Calendaring:
 
 
 
 <ul>
 <li>
 Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate
 </li>
 <li>
 Proactively spot opportunities to add internal and external meetings; interviews, staff meetings, follow up
 </li>
 <li>
 Assist with scheduling for complex projects as requested by the Partner and/or project team
 
 
 </li>
 </ul>
 
 Travel Arrangement:
 
 
 
 <ul>
 <li>
 Coordinate travel and accommodation, book cars, rail tickets, etc.
 </li>
 <li>
 Coordinate with mobility and HC to obtain relevant business visas/work permits
 </li>
 <li>
 Develop understanding of Partner scheduling and travel preferences
 </li>
 <li>
 Coordinate travel efficiently by grouping client meetings where possible ("you're in Paris to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months")
 
 
 </li>
 </ul>
 
 Daily administration:
 
 
 
 <ul>
 <li>
 Manage documents and project deliverables when requested
 </li>
 <li>
 Notify staffing and Practice EAs of extensions/re-negotiations
 </li>
 <li>
 Manage storage or disposal of confidential client information
 </li>
 <li>
 Act as central point of contact for all assigned Partner administrative needs, liaise with other support departments as necessary
 
 
 </li>
 </ul>
 
 Timesheet and Expense Reporting:
 
 
 
 <ul>
 <li>
 Prepare monthly timesheets for each assigned Partners
 </li>
 <li>
 Prepare all expense reports and/or delegate to a team assistant when necessary
 </li>
 <li>
 Request Purchase Orders (POs) as needed for relevant project teams
 
 
 </li>
 </ul>
 
 Team Support:
 
 
 
 <ul>
 <li>
 Provide coverage for EAs who are out of the office to ensure seamless support to Principals/Partners
 </li>
 <li>
 Provide short-term coverage for Principals/Partners who may be in the midst of an EA assignment transition or who are new to the Firm
 </li>
 <li>
 Provide training and support to new EAs
 </li>
 <li>
 Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team
 
 
 </li>
 </ul>
 
 Experience Required:
 
 
 
 <ul>
 <li>
 At least three years&rsquo; experience at working in a similar role.
 </li>
 <li>
 Experience in financial services, management consultancy and/or a professional services environment a plus
 
 
 </li>
 </ul>
 
 Technical Skills:
 
 
 
 <ul>
 <li>
 Advanced Word, PowerPoint, and Outlook skills, comfortable Excel skills
 </li>
 <li>
 Creative problem solving
 </li>
 <li>
 Knowledge of CRM systems (Microsoft Dynamics), Google Drive and SharePoint, a plus but not necessary
 </li>
 <li>
 English and Arabic &ndash; required
 
 
 </li>
 </ul>
 
 Skills and Attributes:
 
 
 
 <ul>
 <li>
 Positive and proactive while still be collaborative
 </li>
 <li>
 Highly organized and detail-oriented, yet operates well within a team, as well as independently
 </li>
 <li>
 Professional, tactful and able to engage with colleagues at all levels in the firm
 </li>
 <li>
 Problem solver &ndash; able to work with other teams and staff members effectively to reach a viable solution and goal
 </li>
 <li>
 Strong service focus &ndash; dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
 </li>
 <li>
 Excellent communicator and negotiator &ndash; able to deal effectively with people at all levels across a multicultural environment
 </li>
 <li>
 Maturity, poise and judgment
 </li>
 <li>
 Ability to maintain and respect confidentiality
 </li>
 <li>
 Ability to think strategically and contribute to development of departmental model
 </li>
 <li>
 One who takes constructive feedback in stride and incorporates feedback quickly
 </li>
 <li>
 Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
 </li>
 <li>
 Ability to undertake projects and produce quality and timely results
 </li>
 <li>
 Self-starter, strong initiative, confidence and ability to work with little guidance
 </li>
 <li>
 Collaborative team player
 </li>
 <li>
 Positive attitude, sense of fun is collegial and friendly
 </li>
 <li>
 Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description
 </li>
 <li>
 Methodical, organized and excellent attention to detail
 </li>
 <li>
 Flexible attitude: embraces change, hard-working, cost conscious and results driven
 </li>
 <li>
 Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman.
 
 
 </li>
 </ul>
 Oliver Wyman is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow us on LinkedIn and X.
 
 
 Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, skin color, or any other characteristic protected by applicable law.
 
 
 Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one &ldquo;anchor day&rdquo; per week on which their full team will be together in person.
 
 
 
 R_339537
 
</div>

Oliver Wyman - Executive Assistant - Dubai

Homework Cleaning Service LLC

We are looking for a proactive and highly organized Executive Assistant to the CEO who can maintain a positive atmosphere, communicate effectively, and support CEO with professionalism and efficiency.Key Responsibilities* Provide executive support to the CEO in daily operations* Maintain a positive, professional, and motivating office environment* Handle internal and external communication with clarity and confidence* Analyze financial reports and prepare clear summaries for the CEO* Assist with basic marketing activities (preferred, not mandatory)* Coordinate schedules, meetings, follow‑ups, and documentation* Prepare reports, presentations, and business correspondenceQualifications* M.Com / B.Com or any degree with a strong accounting background* Solid understanding of financial statements and reporting* Strong communication and interpersonal skills* Ability to multitask and stay organized under pressure* Basic marketing knowledge (preferred not mandatory)* Positive attitude and team‑oriented mindsetPosition: Executive Assistant to CEOLocation: Dubai(Should be in Dubai)Salary: AED 3,000 &ndash; 4,000Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per month

Executive Assistant to CEO

Zul Energy DMCC

We are looking for a reliable and professional Executive Driver cum Admin Assistant to join our team in Dubai.Key Responsibilities:<ul><li>Provide safe and timely transportation for management</li><li>Ensure vehicle cleanliness, maintenance, and timely servicing</li><li>Handle document deliveries and government-related tasks</li><li>Support administrative duties (document filing, office coordination, basic HR/Admin support)</li><li>Assist with visa processing, bank visits, and other official errands</li></ul>Requirements:<ul><li>Minimum 3 years of experience in Dubai as an Executive or Personal Driver</li><li>Valid UAE driving license with clean record</li><li>Good knowledge of Dubai roads and traffic regulations</li><li>Basic computer knowledge (MS Office)</li><li>Well-groomed, trustworthy, and flexible with working hours</li></ul>Salary: AED 3,000 &ndash; 3,500 (Depending on experience)Interested candidates may share their CV via email or apply here (info@zulenergy.com) Only shortlisted candidates will be contacted.Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Executive Driver cum Admin

Yoland Specialist Polyclinic

Job Title: Executive Secretary to General ManagerLocation: Nad Al Hamar, Dubai Employment Type: Full-Time Industry: Healthcare / Medical CenterJob SummaryWe are looking for a professional Female Executive and Administrative Support (Arabic speaker) to provide high-level administrative and executive support to the General Manager of a reputable medical center in Dubai. The ideal candidate must be fluent in Arabic, well-organized, presentable, and able to handle confidential matters with discretion.Key Responsibilities<ul><li>Manage the General Manager&rsquo;s schedule, meetings, and appointments</li><li>Prepare professional emails, letters, reports, and meeting minutes</li><li>Coordinate communication between management, doctors, departments, and external stakeholders</li><li>Monitoring &amp; follow up on tasks, approvals, and management instructions</li><li>Maintain organized files and confidential records</li><li>Support daily administrative and executive operations</li></ul>Requirements<ul><li>Female candidate (preferred)</li><li>Fluent in Arabic (spoken &amp; written) and strong English communication</li><li>Bachelor&rsquo;s degree in business administration or related field</li><li>2&ndash;4 years' experience as Executive Secretary / Personal Assistant / Admin Executive in Healthcare Industry</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Strong organizational, communication, and follow-up skills</li><li>Ability to handle confidential matters professionally</li><li>Professional appearance and attitude</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,500.00 per monthApplication Question(s):<ul><li>Have you directly supported a General Manager, CEO, or Director before?</li><li>This role requires handling confidential management information. Are you comfortable working with sensitive data?</li><li>How do you normally handle urgent tasks given directly by senior management? </li><li>Rate your proficiency in MS Office (Word, Excel, PowerPoint, Outlook):</li><li>Have you prepared official emails or letters on behalf of management before?</li><li>What is your availability to join?</li><li>Are you able to handle Multiple Tasks?</li><li>Have you ever worked in a Clinic, Medical Center or Hospital? If Yes, where? and what was your role?</li></ul>Experience:<ul><li>Executive Secretary &amp; Administrative Support: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Executive Secretary to the General Manager

Novanos

**Only Female applicants** will be consideredJob Title: Executive cum Personal Assistant (PA)Reports To: Chief Executive OfficerJob PurposeTo provide comprehensive administrative, secretarial, and personal support to senior management by managing schedules, communications, documentation, travel arrangements and coordination tasks, ensuring efficient daily operations while maintaining strict confidentiality and professionalism.Key Duties and Responsibilities1. Executive &amp; Administrative Support<ul><li>Manage the executive&rsquo;s daily calendar, appointments, meetings, and reminders to ensure optimal time management</li><li>Coordinate domestic and international travel arrangements including flights, hotel bookings, visas, and itineraries</li><li>Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate</li><li>Draft, edit, format, and proofread correspondence, reports, presentations, and official documents</li><li>Prepare briefing notes, reports, and background materials for meetings and business engagements</li><li>Maintain accurate records of executive decisions, approvals, and follow-up action.</li></ul>2. Secretarial &amp; Documentation Management<ul><li>Maintain organized physical and electronic filing systems for confidential and official documents</li><li>Prepare, update, and manage contracts, agreements, letters, memos, and corporate records</li><li>Ensure proper documentation control, version management, and archiving in line with company policies</li><li>Handle document submissions, approvals, signatures, and distribution in a timely manner</li><li>Assist in preparing board meeting documents, agendas, minutes, and resolutions</li></ul>3. Meeting, Event &amp; Coordination Support<ul><li>Arrange and coordinate internal and external meetings, conferences, and business events</li><li>Prepare meeting rooms, presentations, materials, and refreshments when required</li><li>Record accurate minutes of meetings and ensure timely circulation and follow-up on action items</li><li>Liaise with internal departments, clients, suppliers, government entities, and external partners</li><li>Coordinate schedules between executives, departments, and external stakeholders</li></ul>4. Personal Assistant Responsibilities<ul><li>Act as a trusted liaison between the executive and internal/external parties</li><li>Manage personal schedules, reminders, and priority tasks for the executive</li><li>Assist with personal errands, travel arrangements, and confidential matters as assigned</li><li>Anticipate executive needs and proactively resolve issues to ensure smooth workflow</li><li>Maintain strict confidentiality of personal, financial, and business-related information</li></ul>5. Office Administration &amp; Support<ul><li>Monitor office supplies, stationery, and equipment; coordinate procurement and vendors</li><li>Assist in maintaining office systems, policies, and administrative procedures</li><li>Support HR and finance departments with documentation, approvals, and coordination when required</li><li>Track and follow up on invoices, expense claims, reimbursements, and petty cash related to executive activities</li><li>Ensure compliance with company policies, labor regulations, and administrative standards</li></ul>6. Compliance, Confidentiality &amp; Professional Conduct<ul><li>Handle sensitive company and executive information with discretion and integrity</li><li>Ensure adherence to company policies, corporate governance standards, and confidentiality agreements</li><li>Maintain professional conduct, appearance, and communication at all times</li><li>Support audits, inspections, and regulatory requirements by providing accurate documentation</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or related field</li><li>Minimum 2 year&rsquo;s experience as a Secretary, Executive Secretary, or Personal Assistant</li><li>Experience supporting senior management or C-level executives required</li></ul>Skills &amp; Competencies<ul><li>Excellent organizational, multitasking, and time-management skills</li><li>Strong written and verbal communication skills in English</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to prioritize tasks and work under pressure with minimal supervision</li><li>Strong interpersonal skills and professional judgment</li><li>High attention to detail and accuracy</li><li>Discretion, integrity, and trustworthiness</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Have you arranged travel itineraries for C-Suite employees? </li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Secretary/Personal Assistant: 2 years (Required)</li><li>Travel Arrangements for C-Suite: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Executive cum Personal Assistant

Explore 1944+ Executive assistant dubai in Uae Jobs In Dubai this March. Find roles across top companies and apply now to boost your career.

1944 executive assistant dubai jobs In Uae Jobs In Dubai

Executive Assistant - Dubai

Executive Assistant - Dubai

Oliver Wyman - Executive Assistant - Dubai

Executive Assistant to CEO

Executive Driver cum Admin

Executive Secretary to the General Manager

Executive cum Personal Assistant