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executive assistant

Modon

<div>
 
 
 Job Purpose:
 
 
 
 We are seeking an experienced
 
 Executive Assistant
 
 to provide comprehensive support to senior leadership within the Digital &amp; Technology leadership team of Modon Holding. This role will play a vital part in ensuring smooth operations, effective communication, and efficient coordination across the department and with key stakeholders.
 
 
 
 Key Responsibilities:
 
 
 
 
 Calendar &amp; Schedule Management
 
 
 <ul>
 <li>
 Manage complex schedules, prioritizing meetings, events, and travel arrangements.
 </li>
 <li>
 Coordinate with internal and external stakeholders to arrange appointments and ensure timely responses.
 </li>
 <li>
 Anticipate and adjust schedules as necessary to accommodate changing priorities and urgent matters.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Correspondence
 
 
 <ul>
 <li>
 Act as the liaison by managing emails, calls, and other communications, ensuring prompt responses.
 </li>
 <li>
 Draft, proofread, and distribute high-level correspondence, presentations, and reports.
 </li>
 </ul>
 
 
 
 
 
 Meeting Preparation &amp; Documentation
 
 
 <ul>
 <li>
 Prepare agendas, presentations, and briefing materials for meetings.
 </li>
 <li>
 Attend key meetings, take detailed minutes, and track action items.
 </li>
 <li>
 Follow up with relevant stakeholders to ensure timely completion of post-meeting tasks.
 </li>
 </ul>
 
 
 
 
 
 Travel Planning &amp; Coordination
 
 
 <ul>
 <li>
 Organize and manage domestic and international travel, including flights, accommodations, and itineraries.
 </li>
 <li>
 Coordinate with third parties for visas, transportation, and other travel-related logistics.
 </li>
 <li>
 Ensure all travel plans are aligned with the schedule and business priorities.
 </li>
 </ul>
 
 
 
 
 
 Project &amp; Task Management
 
 
 <ul>
 <li>
 Support in managing special projects, coordinating with different departments to ensure progress.
 </li>
 <li>
 Track deadlines and milestones, providing updates on key initiatives.
 </li>
 <li>
 Collaborate with the executive team to ensure tasks delegated are executed effectively.
 </li>
 </ul>
 
 
 
 
 
 Confidential Support &amp; Relationship Management
 
 
 <ul>
 <li>
 Handle sensitive and confidential information with the utmost discretion and professionalism.
 </li>
 <li>
 Build strong relationships with board members, clients, and key stakeholders, acting as a trusted point of contact.
 </li>
 <li>
 Represent the Group Digital &amp; Technology &lsquo;s office in interactions with internal teams and external partners, ensuring a professional image.
 </li>
 </ul>
 
 
 Expense &amp; Budget Administration
 
 
 <ul>
 <li>
 Prepare, submit, and reconcile expense reports for the CTO office and direct reports.
 </li>
 <li>
 Track and monitor budget allocations, ensuring adherence with approved spending limits.
 </li>
 <li>
 Support budget planning, reporting, and forecasting activities as required.
 </li>
 <li>
 Liaise with the Finance and Procurement departments to ensure timely processing of purchases and payments.
 </li>
 </ul>
 
 
 Tasks &amp; Special Projects
 
 
 <ul>
 <li>
 Support the CTO and direct reports on special projects, including research, analysis, and preparation of briefing materials or reports.
 </li>
 <li>
 Assist with urgent and unplanned tasks, demonstrating flexibility and initiative.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, communications, or a related field.
 </li>
 <li>
 At least 4+ years of experience in an executive assistant or similar role, with at least 3 years supporting C-level executives.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
 </li>
 <li>
 Experience in calendar management, travel coordination, and preparing professional reports/presentations.
 </li>
 </ul>
 
 
</div>

Executive Assistant

Abu Dhabi Manpower

Job Title: Executive Assistant to the Chairman &amp; Senior ManagementJob PurposeThe Executive Assistant provides high‑level administrative, organizational, and personal support to the Chairman and senior management team. This role ensures smooth coordination of executive activities, handles sensitive information with discretion, and manages both professional and personal tasks for executives and their families. The ideal candidate must demonstrate exceptional confidence, judgment, and problem‑solving ability.Key Responsibilities:<ul><li>Manage executive calendars, meetings, appointments, and travel schedules.</li><li>Prepare meeting agendas, briefs, presentations, and minutes.</li><li>Ensure timely follow‑up on action items and correspondence.</li><li>Filter and prioritize emails, calls, and requests on behalf of executives.</li><li>Coordinate with internal departments to support executive-level decisions.</li><li>Handle confidential documents, reports, and sensitive information with full discretion.</li><li>Draft and review correspondence, official letters, and reports.</li><li>Maintain organized filing systems (digital &amp; physical).</li><li>Arrange personal travel, reservations, events, appointments, and errands.</li><li>Support family administrative needs (schools, medical appointments, home services, etc.).</li><li>Coordinate household or personal service providers as requested.</li><li>Assist with personal shopping, gift arrangements, and special occasions.</li><li>Organize corporate and private events as required.</li><li>Manage travel itineraries, visas, hotel bookings, and transportation.</li><li>Liaise with service providers, suppliers, and external stakeholders.</li><li>Handle ad-hoc tasks and urgent requests efficiently.</li><li>Anticipate needs and proactively propose solutions.</li><li>Resolve scheduling conflicts and operational challenges.</li><li>Take initiative to handle issues with minimal supervision.</li><li>Provide sound judgment when making decisions on behalf of executives.</li></ul>Qualifications &amp; RequirementsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration or related field preferred.</li><li>Minimum 5&ndash;8 years of experience supporting C‑level executives (UAE experience is an advantage).</li><li>Experience handling personal tasks for senior leaders is highly desirable.</li></ul>Skills &amp; Competencies<ul><li>Exceptional organizational and multitasking skills.</li><li>High level of confidence, professionalism, and polished communication skills.</li><li>Strong problem‑solving abilities and proactive mindset.</li><li>Ability to work under pressure with tight deadlines.</li><li>Discretion and confidentiality at all times.</li><li>Strong interpersonal skills and emotional intelligence.</li><li>Excellent command of English.</li><li>Proficiency in MS Office (Outlook, Word, PowerPoint, Excel).</li></ul>Personal Characteristics<ul><li>Trustworthy and reliable.</li><li>Calm, composed, and adaptable.</li><li>Discreet and respectful of privacy.</li><li>Highly presentable and professional.</li><li>Positive attitude with a service-oriented approach.</li></ul>Working Conditions<ul><li>Flexibility to work extended hours when required.</li><li>Availability during weekends or holidays for urgent matters (rare but possible).</li></ul>Job Type: Full-timePay: From AED6,000.00 per monthApplication Question(s):<ul><li>Have you previously managed both professional and personal tasks for executives or their families?</li><li>How much is your current salary?</li><li>How old are you?</li><li>What are your salary expectations?</li><li>What is your notice period?</li><li>What is your nationality?</li></ul>Experience:<ul><li>supporting C‑level executives: 5 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Confidential

<div>
 
 
 JOB OBJECTIVE:
 
 
 <ul>
 <li>
 Provides support to including diary management, travel arrangement, telephone calls, correspondence, information updates, and records management.
 </li>
 <li>
 Act as the focal point for the Department in terms of internal/external communications. Performs various activities related to the companies requirements for managing records, and issuing requisitions as per the SAP Account allocation.
 </li>
 </ul>
 
 
 Secretarial Support
 
 :
 
 <ul>
 <li>
 Provide a complete secretarial and administrative service to departmental head to facilitate company processes and allow him to concentrate on mainstream activities.
 </li>
 </ul>
 
 
 Correspondence:
 
 
 <ul>
 <li>
 Provide a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
 </li>
 </ul>
 
 
 Diary Management:
 
 
 <ul>
 <li>
 Provide time management/diary service for the line manager to ensure he is able to attend all key meetings at the appointed times with all relevant document needed for the meeting.
 </li>
 </ul>
 
 
 Department Communications:
 
 
 <ul>
 <li>
 Screen and respond to incoming calls and take appropriate action to handle the situation.
 </li>
 <li>
 Make routine telephone calls to follow up actions on behalf of the department.
 </li>
 </ul>
 
 
 Records Management
 
 :
 
 <ul>
 <li>
 Establish and maintain records and filing systems and arrange for the efficient operation of office equipment to ensure the department or manager can function effectively and efficiently.
 </li>
 </ul>
 
 
 Administration:
 
 
 <ul>
 <li>
 Receives, evaluates the requisition receives from different departments for office services and materials. Insure appropriate authorizations are received (subject to SAP account allocation as per approved by the line manager).
 </li>
 <li>
 Reports to manager and follows up with suppliers with clarification. Checking all received invoices.
 </li>
 </ul>
 
 
 JOB REQUIREMENTS
 
 :
 
 
 
 Minimum Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Administration / Business Management
 </li>
 </ul>
 
 
 Minimum Experience:
 
 
 <ul>
 <li>
 Minimum of 5 yrs. experience in a similar role in a medium to large organization
 </li>
 </ul>
 
 
</div>

First Abu Dhabi Bank (FAB)

<div>
 
 Job Purpose
 
 
 
 <ul>
 <li>
 Provide full secretarial and administrative support to Head of function in order to facilitate effective and smooth operations whilst maintaining confidentiality at all times and in accordance with organizational policies and procedures.
 </li>
 </ul>
</div>

PROMPT Holding

About the RoleWe are seeking a proactive, detail-oriented Executive Assistant &amp; Accounts Officer to support senior management in a fast-paced construction environment. This role requires ownership, confidence, and strong follow-through &mdash; not passive task execution.The successful candidate will act as a key support to the Managing Director, ensuring timely approvals, financial accuracy, and operational efficiency.Key Responsibilities<ul><li>Prepare and review financial reports, analyses, and summaries with full understanding of content</li><li>Proactively follow up on pending approvals and ensure no operational delays</li><li>Escalate discrepancies or unclear instructions before execution</li><li>Support accounts functions including reconciliations, documentation control, and reporting</li><li>Anticipate management queries and come prepared with clear explanations</li><li>Coordinate across departments to ensure smooth execution</li></ul>What We&rsquo;re Looking For<ul><li>Strong sense of ownership and accountability</li><li>Confident communicator who can respond clearly under pressure</li><li>Ability to challenge respectfully and seek clarification when needed</li><li>Fast-paced, solution-oriented mindset</li><li>Minimum 3&ndash;5 years' experience in accounts and executive support</li><li>Experience in construction industry preferred</li></ul>This Role Is Not Suitable For<ul><li>Candidates who prefer purely administrative task execution</li><li>Individuals uncomfortable with proactive follow-up and escalation</li><li>Those who require constant direction without independent judgment</li></ul>What We Offer<ul><li>Direct exposure to senior leadership</li><li>Growth in a structured, performance-driven environment</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your notice period?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Executive Assistant &amp; Accounts Officer: 3 years (Preferred)</li></ul>

Executive Assistant & Accounts Officer (High-Performance Environment)

Hanson Search

<div>
 
 
 Job Description:
 
 
 
 We are seeking a highly organised and proactive Executive Assistant (EA) to support the Head of the Office in Abu Dhabi. The company is a well-established global brand expanding in the region. This is a fast-paced and demanding role that requires someone who thrives in a dynamic environment. The successful candidate will manage a broad range of tasks, including managing diaries, coordinating travel, and overseeing the planning of roadshows and fundraising events. A high level of organisation, attention to detail, and the ability to handle competing priorities with discretion are essential for success in this position.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the Head of the Office &amp; team&rsquo;s diaries and schedules, ensuring all appointments and meetings are organised efficiently
 </li>
 <li>
 Coordinate travel arrangements, including flights, accommodation, and itineraries
 </li>
 <li>
 Plan and organise roadshows, events, and meetings with key stakeholders
 </li>
 <li>
 Provide general administrative support, including preparing reports, presentations, and correspondence
 </li>
 <li>
 Handle confidential information with discretion and professionalism
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Personal Assistant, or similar role
 </li>
 <li>
 Strong organisational skills with the ability to manage multiple tasks simultaneously
 </li>
 <li>
 Excellent communication skills in English
 </li>
 <li>
 Experience in event management and travel coordination
 </li>
 <li>
 Proactive and adaptable to changing priorities
 </li>
 <li>
 Experience working within the fundraising, non-profit, or corporate sectors is a plus
 </li>
 </ul>
 
 
 
 
 This is an exciting opportunity to join a renowned global organisation as it builds its presence in the region. It&rsquo;s a highly demanding role, and the successful candidate will be key in ensuring the smooth operation of the teams busy schedule. If you're ready to take on a challenge and contribute to the growth of a leading brand, we&rsquo;d love to hear from you.
 
</div>

Executive Assistant to the Head of the Office

AD Ports Group

<div>
 
 The ideal candidate will provide top-level assistance for high level executives. Provide support in the day-to-day administrative operations including managing the Manager&rsquo;s calendar, scheduling meetings, preparing presentations, handling correspondence and facilitating communication among other Departments, Units, or Clusters.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Carry out the administrative tasks such as managing calendars, organizing meetings, taking minutes, arranging visits and handling correspondence on behalf of the Manager.
 </li>
 <li>
 Ensure the office runs smoothly and efficiently by maintaining office supplies, managing office spaces, and coordinating repairs and maintenance work.
 </li>
 <li>
 Facilitate internal communication between the Unit and other departments within the same Unit.
 </li>
 <li>
 Prepare and disseminate communications such as memos, letters, and official correspondence among the Unit Office and other Units/Clusters.
 </li>
 <li>
 Responsible for all the external communications with external stakeholders.
 </li>
 <li>
 Assist in the execution of corporate events and meetings.
 </li>
 <li>
 Ensure company policies, procedures, and standards are adhered to within the office, and in the development and implementation of new policies and procedures as needed.
 </li>
 <li>
 Track the budget in the Unit and highlight any issue for further consideration.
 </li>
 <li>
 Prepare presentations and reports to AD Ports Group management, committee team and external stakeholders wherever required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field.
 </li>
 <li>
 Excellent English and Arabic Languages
 </li>
 <li>
 UAE National
 </li>
 <li>
 A minimum of 6-8 years of experience in a similar role
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Ability to handle confidential information.
 </li>
 <li>
 Detail-oriented and organized, with the ability to maintain accurate office records and documentation.
 </li>
 <li>
 Demonstrated ability to prioritize and manage multiple tasks simultaneously.
 </li>
 <li>
 Good skills in time management, planning schedule and meeting deadlines.
 </li>
 </ul>
</div>

Executive Assistant (UAE National)

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Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant & Accounts Officer (High-Performance Environment)

Executive Assistant to the Head of the Office

Executive Assistant (UAE National)