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administrative assistant

executive assistant

GigaBrands

<div>
 
 About GigaBrands
 
 
 
 GigaBrands is an innovative eCommerce solutions provider, dedicated to helping brands succeed across various digital marketplaces, particularly through optimized Amazon strategies. With a focus on empowering businesses through expert guidance and robust operational support, our team thrives in a dynamic environment that rewards ambition and creativity.
 
 
 
 About The Role
 
 
 
 We are seeking a dedicated
 
 Executive Assistant
 
 to join our team and support our executive leadership. The ideal candidate is driven, highly organized, and excels in multitasking while maintaining exceptional attention to detail. This role involves providing critical administrative support and managing various executive functions to enhance operational efficiency and ensure smooth communications.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Act as a point of contact between executives and internal/external stakeholders
 </li>
 <li>
 Coordinate executive meetings, travel arrangements, and schedules
 </li>
 <li>
 Assist in the preparation of meeting agendas, materials, and minutes
 </li>
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 Manage and prioritize executive communications, including emails and calls
 </li>
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 Support the execution of special projects and initiatives
 </li>
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 Maintain confidentiality and exercise discretion in handling sensitive information
 </li>
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 Perform additional administrative tasks as required to support executive leadership
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 At GigaBrands, we believe in fostering a collaborative and empowering work culture where every team member is encouraged to grow and contribute to our mission. Join us and play a key role in shaping the future of eCommerce success!
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience in an administrative support role, preferably in an executive setting
 </li>
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 Exceptional organizational skills with the ability to handle multiple priorities
 </li>
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 Strong communication skills, both verbal and written
 </li>
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 Ability to operate with discretion and maintain confidentiality
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 Proficient in technology, including Google Workspace and other project management software
 </li>
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 Self-motivated and able to work independently in a fast-paced environment
 </li>
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 Demonstrates problem-solving capabilities and a proactive approach to tasks
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 Professional demeanor with a focus on collaboration and teamwork
 </li>
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 Fluency in English is required; knowledge of other languages is a plus
 
 
 </li>
 </ul>
 
 Expectations:
 
 
 
 <ul>
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 Full-time commitment (40 hours/week)
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 Ability to adapt to changing priorities and work schedules
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 Willingness to engage in continued professional development and growth opportunities
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Benefits &amp; Working Conditions
 
 
 
 <ul>
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 Full-time employment (40 hours per week)
 </li>
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 Competitive salary package
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 Opportunity to work directly with executive leadership
 </li>
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 Exposure to international operations and travel opportunities
 </li>
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 High-growth, performance-driven work environment
 </li>
 </ul>
</div>

Executive Assistant

redef9skiLLs

Executive Assistant to Founder Location: Dubai (Hybrid/Remote flexibility)Type: Full-timeReports to: Founder &ndash; Award-winning Blogger, Investor &amp; EntrepreneurAbout the Role You&rsquo;ll be working directly with a high-performing solopreneur who operates across multiple domains&mdash; digital media, investing, wellness, and real estate&mdash; while maintaining a grounded, mindful lifestyle.This is not a narrow desk job. You&rsquo;ll manage moving parts across business, travel, and personal life. The pace can be fast, the variety high, and the learning curve steep. Your north star: save time, reduce friction, and keep systems running smoothly.Key Responsibilities 1. Operations &amp; Coordination● Manage the founder&rsquo;s calendar, inbox, and daily priorities, ensuring clarity and flow across meetings and projects.● Coordinate with vendors, consultants, coaches, and trainers (finance, SEO, gym, yoga, etc.).● Handle bills, invoices, and expense tracking, maintaining accurate financial logs.● Maintain internal systems (Google Workspace, Notion, Slack, ChatGPT, etc.) to ensure all workflows stay in sync.2. Project &amp; Travel Management● Oversee project timelines, priorities, and deliverables across digital businesses, real estate ventures, and wellness projects.● Manage flight bookings, conference registrations, and visas for global travel.● Plan and Book hotels, restaurants, and experiences with attention to aesthetics, energy, and purpose of each trip.3. Lifestyle &amp; Family Support● Coordinate schedules for the founder&rsquo;s family, and home logistics.● Book appointments (doctors, therapists, spa, hair, wellness treatments).● Handle purchases, order tracking, and returns with accountability and simplicity.● Maintain lists of past family activities, preferences, and what worked well.4. Communication &amp; Research● Draft and manage emails, reports, SOPs, and affiliate communications with strong written English.● Conduct light research and synthesis &mdash; from investment data to travel options to affiliate trends.● Manage relationships via CRM tools (DEX, Notion) &mdash; maintaining contact notes and low-key outreach reminders.5. Systems &amp; Automation● Support process design, templates, and SOP documentation for recurring workflows.● Use AI and automation tools (ChatGPT, Zapier, Notion AI) to simplify repetitive work.● Track progress and build dashboards for recurring activities (finance, wellness, real estate).Who You Are● Organized operator: You find joy in turning chaos into flow.● Tech-comfortable: You navigate tools like Notion, Google Workspace, and AI apps with ease.● Discreet and grounded: You handle sensitive personal and business information with quiet confidence.● Emotionally intelligent: You can sync with different moods and contexts &mdash; business, family, and mindfulness alike.● Curious learner: You&rsquo;re proactive, adaptable, and excited by growth and variety.● Good communicator: You write with clarity and warmth, and speak with professionalism and tact.Preferred Background● 3&ndash;6 years of experience as an EA, Project Coordinator, or Operations Assistant.● Exposure to startup, creative, or digital business environments.● Experience managing multi-context work (professional + personal).● Strong written English and comfort with remote collaboration tools. Growth Path This role can evolve into Operations Partner for the right person &mdash; someone who not only executes but begins to think in systems, anticipate needs, and co-design better workflows.Job Type: Full-timePay: AED80,000.00 - AED120,000.00 per year

Travel + Leisure Co.

<div>We Put the World on Vacation
Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
Join Travel + Leisure Co. and help us bring holiday dreams to life by supporting our Senior Vice President of Resort Operations. 
We&rsquo;re looking for someone who&rsquo;s proactive, trustworthy, and naturally organised the kind of person who stays one step ahead and keeps things running smoothly. In this role, you&rsquo;ll manage day-to-day priorities, communications, and logistics at an executive level with confidence and discretion. 
You&rsquo;ll work closely with our Administrative Assistant in Bundall, Queensland, and collaborate with the wider EA team to make sure everything is coordinated seamlessly and our executive support is second to none. 
How You'll Shine
<ul><li>Act as the primary liaison and gatekeeper for the Senior Vice President of Resort Operations</li>
<li>
Manage email inbox, complex calendar, and global travel logistics</li>
<li>
Draft, proofread, and format executive-level documents and communications</li>
<li>
Coordinate meetings, agendas, minutes, and follow-up actions</li>
<li>
Organise bi-annual Executive Offsites and company events</li>
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Handle expense reports, approvals, and board communications</li>
<li>
Support VIP travel, guest logistics, and internal/external liaison</li>
<li>
Maintain organisational charts, passwords, and system access records</li>
<li>
Coordinate YPO-related communications and meetings</li>
<li>
Provide flexible support outside standard hours when required</li> 
</ul>
What You&rsquo;ll Bring<ul>
<li>
Proven experience supporting senior executives (C-suite or SVP level)</li>
<li>
Ability to manage sensitive, confidential matters with professionalism</li>
<li>
Strong time management, multitasking, and prioritisation skills</li>
<li>
Advanced MS Office skills; shorthand and minute-taking are essential</li>
<li>
Excellent interpersonal, written, and verbal communication skills</li>
<li>
A team player with a customer-first mindset and a strong work ethic</li>
<li>
Willingness to travel occasionally for events and executive support</li>
</ul>
How You'll be Rewarded
<ul><li>Professional development funding</li>
<li>
Discounted hotel stays across Australia, Fiji, and New Zealand</li>
<li>
Great career development opportunities</li>
<li>
Birthday Leave</li>
</ul>
Where Memories Start with You
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.</div>

Vision Middle East

Role OverviewWe are seeking a reliable and organized Operations Assistant to support the day-to-day administrative and operational needs of the business. This is a hands-on, entry-level role, ideal for someone who is detail-oriented, eager to learn, and comfortable working in a small, fast-paced team.The role involves a mix of administrative support, travel coordination, payment processing, and general operational assistance, with opportunities to gain exposure to financial and business matters as experience grows.Key ResponsibilitiesAdministrative &amp; Operational Support<ul><li>Provide daily administrative support to the Family Office team and Principal</li><li>Act as a concierge for the Principal, coordinating travel (flights, hotels, visas, restaurants, itineraries)</li><li>Manage calendars, meetings, and scheduling</li><li>Maintain organized digital and physical filing systems</li><li>Coordinate household or lifestyle-related logistics for the Family Office Principal</li><li>Serve as the first point of contact for routine requests</li></ul>Payments &amp; Finance Support<ul><li>Assist with processing payments, invoices, and expenses (including personal expenses for the Principal)</li><li>Maintain accurate records of payments and supporting documentation</li><li>Liaise with banks, service providers, and vendors</li><li>Support basic financial administration under supervision</li></ul>Business &amp; Office Support<ul><li>Coordinate with internal stakeholders and external service providers</li><li>Support operational tasks related to projects and ongoing business activities</li><li>Handle ad hoc administrative and operational tasks as required</li></ul>Ideal Candidate Profile<ul><li>1&ndash;3 years of experience in an administrative, operations, or office support role</li><li>Strong organizational skills and attention to detail</li><li>Professional, discreet, and reliable</li><li>Comfortable handling confidential information and routine payments</li><li>Strong written and verbal communication skills</li><li>Proficient in Microsoft Office; interest in using technology to improve efficiency</li><li>Exposure to financial services, professional services, or corporate environments is a plus</li><li>Basic understanding of accounting, payments, or invoicing is an advantage</li><li>Willing to learn, take direction, and adapt in a small-team environment</li></ul>Role ProgressionThis role offers growth opportunities into a senior operations or finance-support position as experience and capabilities develop.Job Type: Full-timePay: AED4,500.00 - AED6,000.00 per month

Homework Cleaning Service LLC

We are looking for a proactive and highly organized Executive Assistant to the CEO who can maintain a positive atmosphere, communicate effectively, and support CEO with professionalism and efficiency.Key Responsibilities* Provide executive support to the CEO in daily operations* Maintain a positive, professional, and motivating office environment* Handle internal and external communication with clarity and confidence* Analyze financial reports and prepare clear summaries for the CEO* Assist with basic marketing activities (preferred, not mandatory)* Coordinate schedules, meetings, follow‑ups, and documentation* Prepare reports, presentations, and business correspondenceQualifications* M.Com / B.Com or any degree with a strong accounting background* Solid understanding of financial statements and reporting* Strong communication and interpersonal skills* Ability to multitask and stay organized under pressure* Basic marketing knowledge (preferred not mandatory)* Positive attitude and team‑oriented mindsetPosition: Executive Assistant to CEOLocation: Dubai(Should be in Dubai)Salary: AED 3,000 &ndash; 4,000Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per month

Executive Assistant to CEO

Major Best Real Estate

Key Responsibilities:<ul><li>Executive Support: Provide high-level administrative support, including complex calendar management, meeting coordination, and detailed travel arrangements.</li><li>Communication Management: Act as the primary point of contact for the executive, handling and prioritizing communication in Russian and English, including email correspondence, phone calls, and client interaction.</li><li>Project Coordination: Assist with project management tasks, including tracking deliverables, organizing documents, and maintaining project timelines.</li><li>Research &amp; Reporting: Conduct in-depth research, prepare executive summaries, and compile detailed reports to support decision-making processes.</li><li>Confidentiality &amp; Discretion: Handle sensitive and confidential information with the utmost discretion.</li><li>Event &amp; Meeting Preparation: Coordinate internal and external meetings, including preparing agendas, managing logistics, and documenting key takeaways and follow-up actions.</li><li>Personal Assistance: Oversee personal tasks, manage household arrangements, and assist with family and travel arrangements when needed.</li></ul>Qualifications:<ul><li>Experience: Minimum 2 years of experience as an Executive Assistant or Personal Assistant in a high-paced environment.</li><li>Skills:</li><li>Exceptional organizational and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and task/project management software.</li><li>Proactive approach with a high degree of flexibility and adaptability.</li><li>Attributes: Detail-oriented, trustworthy, able to work independently, and possess a strong sense of confidentiality.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian (Required)</li></ul>Work Location: In person

Executive Assistant (Russian Speaker)

MILELE

<div><h3 class="jobSectionHeader">Job Summary</h3><div>
We are seeking a highly organized, detail-oriented Executive Assistant to the CFO to provide high-level administrative, financial, and coordination support. The ideal candidate will be ACCA-qualified (or pursuing ACCA), commercially aware, discreet, and capable of handling sensitive financial and strategic information with professionalism.</div><div>
This role requires strong financial understanding, excellent communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment.</div><h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Provide direct executive support to the CFO, including calendar management, meeting coordination, and travel arrangements</li><li>
Prepare, review, and organize financial reports, presentations, and board materials</li><li>
Assist with budgeting, forecasts, financial analysis, and management reports</li><li>
Act as a liaison between the CFO and internal/external stakeholders (Finance, Audit, Legal, Banks, Consultants)</li><li>
Track action items, deadlines, and follow-ups from executive and board meetings</li><li>
Maintain strict confidentiality of financial and strategic information</li><li>
Support audits, compliance requirements, and regulatory filings when required</li><li>
Handle correspondence, documentation, and records related to finance and corporate governance</li></ul><h3 class="jobSectionHeader">
Qualifications &amp; Requirements</h3><ul><li>
ACCA qualification (completed or in progress) &ndash; mandatory</li><li>
Bachelor&rsquo;s degree in Finance, Accounting, Business Administration, or related field</li><li>
3&ndash;6 years of experience as an Executive Assistant, Finance Assistant, or similar role supporting senior management</li><li>
Strong understanding of financial statements, reporting, and accounting concepts</li><li>
Advanced proficiency in MS Excel, PowerPoint, and Word</li><li>
Excellent written and verbal communication skills</li><li>
Strong organizational skills with exceptional attention to detail</li><li>
Ability to work independently, prioritize effectively, and meet tight deadlines</li></ul><h3 class="jobSectionHeader">
Preferred Skills</h3><ul><li>
Experience working with CFOs, CEOs, or Board-level executives</li><li>
Exposure to audits, budgeting cycles, or corporate finance processes</li><li>
Experience in large corporate groups or multi-entity organizations</li><li>
Familiarity with ERP systems (SAP, Oracle, or similar)</li></ul></div><div></div>

Executive Assistant to CFO

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Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant to CEO

Executive Assistant (Russian Speaker)

Executive Assistant to CFO