executive assistant

Confidential Careers

<div>
 
 Overview:
 
 
 We are seeking a highly organized and detail-oriented Legal Executive / Paralegal to provide comprehensive support to our General Legal Counsel. This role combines the responsibilities of a paralegal with those of a personal assistant, requiring a candidate who is adept in legal administration, possesses strong interpersonal skills, and can manage multiple tasks efficiently.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Legal Support:
 
 
 &bull; Assist the General Legal Counsel in preparing legal documents, including contracts, briefs, and other legal correspondence.
 
 
 &bull; Conduct legal research and summarize findings to aid in case preparation and strategy development.
 
 
 &bull; Maintain and organize the digital and physical legal filing system.
 
 
 &bull; Monitor legal regulations and ensure compliance with laws and corporate policies.
 
 
 
 
 
 Administrative Duties:
 
 
 &bull; Manage the General Legal Counsel&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
 
 
 &bull; Handle confidential information with discretion and integrity.
 
 
 &bull; Prepare and edit documents, presentation materials, and correspondence.
 
 
 &bull; Serve as a liaison between the Legal Department and other departments, external counsel, and stakeholders.
 
 
 
 
 
 Project Management:
 
 
 &bull; Coordinate and track the progress of ongoing legal cases contracts and agreements.
 
 
 &bull; Prepare reports and updates for senior management.
 
 
 &bull; Organize and archive all legal documents and files related to completed and ongoing projects.
 
 
 
 
 
 Qualifications:
 
 
 &bull; Bachelor&rsquo;s degree in law, Paralegal Studies, or related field.
 
 
 &bull; Proven experience as a paralegal or legal assistant; experience as a personal assistant is a plus.
 
 
 &bull; Strong understanding of legal terminology, documentation, and the legal process.
 
 
 &bull; Excellent organizational skills with the ability to handle multiple tasks and prioritize effectively.
 
 
 &bull; High level of proficiency in Microsoft Office Suite and legal research software.
 
 
 &bull; Exceptional communication skills, both written and verbal.
 
 
 &bull; Ability to work under pressure and meet tight deadlines.
 
 
 
 
 
 Skills:
 
 
 &bull; Detail-oriented with strong analytical skills.
 
 
 &bull; Discretion and confidentiality in handling sensitive information.
 
 
 &bull; Strong interpersonal skills for interacting with various levels of management and external contacts.
 
 
 &bull; Proactive and self-motivated with a strong sense of responsibility.
 
 
 
</div>

Legal Executive/Paralegal and PA to General Legal Counsel

Inspire Management Training Center

We are looking for a highly professional and experienced Executive Secretary to support the General Manager. The ideal candidate will have prior experience working directly with senior or top management, excellent organizational and communication skills, and a good understanding of government processes related to construction project approvals.Key Responsibilities:<ul><li>Provide high-level administrative support to the General Manager</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, and correspondence as required</li><li>Handle confidential documents and maintain strict confidentiality</li><li>Liaise with internal departments, clients, and external stakeholders</li><li>Assist in coordinating tasks related to project documentation and approvals</li><li>Communicate with government departments for approvals or related processes</li><li>Track deadlines, follow up on pending actions, and ensure timely completion of tasks</li></ul>Requirements:<ul><li>Proven experience as an Executive Secretary to senior/top-level management</li><li>Strong understanding or experience with government approvals and construction project approval processes is highly preferred</li><li>Excellent verbal and written communication skills in English and Arabic (advantage)</li><li>Highly organized, detail-oriented, and proactive</li><li>Ability to handle multiple tasks with discretion and professionalism</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>Preferred Qualifications:<ul><li>Previous experience in the construction or engineering industry is an advantage</li><li>Knowledge of local government regulations and approval procedures</li></ul>Job Type: Full-timePay: QAR7,000.00 - QAR10,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>executive assistant: 5 years (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

itialuS Doha

We are seeking a highly organized, discreet, and proactive Executive Secretary &amp; Personal Assistant to provide comprehensive administrative and personal support to senior management. The ideal candidate will be detail-oriented, capable of managing multiple priorities, and able to maintain strict confidentiality while ensuring smooth day-to-day operations.Key Responsibilities&Oslash; Maintain accurate records, files, and confidential information.&Oslash; Coordinate travel arrangements and itineraries, visa applications, restaurant/hotel/ticket bookings.&Oslash; Manage calendars, schedule meetings, and coordinate appointments.&Oslash; Assist with personal tasks as required.&Oslash; Monitoring and requesting office supplies.&Oslash; Handle correspondence, emails, phone calls, and document preparation.&Oslash; Assisting HR department for all matters related to operations of the employee.&Oslash; Overseeing the maintenance of the office facilities and equipment. Performing other relevant duties when needed.&Oslash; Monitor deadlines and follow up on action items.&Oslash; Perform general office administration and support tasks&Oslash; Payroll processing, compensation and benefits.&Oslash; Household recruitment (onboarding &amp; offboarding)&Oslash; Employee relations and focal contact for employees.Requirements &amp; Qualifications<ul><li>Proven experience as a Secretary, Personal Assistant, or similar role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>High level of professionalism, discretion, and confidentiality</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Access and ERP)</li><li>Ability to multitask and work under minimal supervision</li><li>Strong problem-solving and interpersonal skills</li></ul>Preferred Qualifications<ul><li>Bachelor&rsquo;s degree in business administration or related field</li><li>Experience supporting senior executives</li><li>Familiarity with office management systems and procedures</li><li>HR/Admin/Secretarial experience.</li></ul>Job Types: Full-time, PermanentWork Location: In person

Executive Secretary/Personal Assistant

Puffy

<div>
 
 
 Position:
 
 Personal Assistant (to CEO)
 
 
 
 Compensation:
 
 AED 12,000 - AED 15,000 per month + Up to 10% Performance Bonus
 
 
 
 Total Annual Package:
 
 Up to AED 216,000 (Tax-Free)
 
 
 
 Required Experience:
 
 Personal lifestyle coordination background essential
 
 
 
 The Reality:
 
 Dubai = 0% personal income tax. Your offer is your take-home.
 
 
 (In most major markets, 30-50% goes to taxes. Here, 100% of what we offer is what you keep)
 
 
 
 Location:
 
 Dubai, UAE (On-site)
 
 
 
 
 
 
 Role Overview
 
 
 
 We're seeking a highly resourceful and meticulous Executive Personal Assistant to serve as the CEO's single point of contact for all personal and lifestyle operations.
 
 
 
 
 
 You'll be the connection point between vision and reality, orchestrating flawless execution and transforming requests into exceptional outcomes. You'll proactively manage the CEO's personal life, build an elite network of service providers, and create systems that ensure their world runs effortlessly. This role is built on complete confidence and trust, empowering the CEO to focus on their primary business objectives.
 
 
 
 
 
 
 What Is In It For You:
 
 
 
 
 1. Direct CEO Access with Real Responsibility
 
 
 
 You won't be managing someone else's calendar or fielding requests through layers. You're the single point of contact for the CEO's entire personal life. You'll secure coveted reservations, coordinate exclusive event access, design personalized experiences, and build relationships with elite service providers. Your judgment matters. Your network becomes invaluable. Your execution creates impact daily.
 
 
 
 
 
 
 2. Partner with the 1%:
 
 
 <ul>
 <li>
 🏆 Top 5 Mattress Brand in the USA with Over
 
 $1 Billion USD
 
 in Sales
 </li>
 <li>
 🌍 Great Place to Work Certified
 </li>
 <li>
 💡 Work with Forbes Council Member CEO
 </li>
 </ul>
 
 Gain firsthand exposure to strategic decisions and high-velocity execution that drives a global brand.
 
 
 
 
 
 
 
 
 
 3. Experience Dubai's Lifestyle Ecosystem
 
 
 
 Live in one of the world's most dynamic cities with zero income tax. Your AED 216,000 package is what you actually keep&mdash;no tax deductions. Build connections with Dubai's premium service providers across lifestyle, wellness, automotive, and home services. Access world-class healthcare, annual flights home, and international team collaboration.
 
 
 
 
 
 
 4. Build a Premium Network That Compounds
 
 
 
 You'll cultivate relationships with Dubai's top-tier service providers&mdash;luxury hospitality, exclusive venues, premium wellness, elite automotive services. This network becomes your professional asset. The connections you build, the standards you uphold, and the execution excellence you demonstrate will define your reputation in Dubai's lifestyle management space.
 
 
 
 
 
 
 What You'll Need:
 
 
 <ul>
 <li>
 2-3 years of experience in concierge services, lifestyle management, hospitality, or an executive/personal assistant role with a focus on exceptional execution
 </li>
 <li>
 Proven expertise as a master researcher, able to quickly identify and vet high-quality providers, products, and solutions
 </li>
 <li>
 A resourceful problem-solver who thrives on challenges and finds solutions where others see obstacles
 </li>
 <li>
 Exceptional communication skills with the polish to represent a CEO in all interactions with premium service providers
 </li>
 <li>
 Meticulous attention to detail with zero tolerance for errors or missed follow-ups
 </li>
 <li>
 Strong network-building skills and comfort interfacing with luxury and high-end service environments
 </li>
 <li>
 Tech-savvy with proficiency in G-Suite and the ability to learn new systems quickly
 </li>
 <li>
 Based in Dubai with a deep knowledge of the city's lifestyle ecosystem
 </li>
 <li>
 Flexible mindset with availability for occasional evening/weekend coordination
 </li>
 </ul>
 
 
 
 
 
 Good-to-Have:
 
 
 <ul>
 <li>
 An established network of trusted premium service providers in Dubai
 </li>
 <li>
 Experience with Asana or similar project management tools
 </li>
 <li>
 A background in luxury hospitality, lifestyle management, or family office environments
 </li>
 <li>
 Fluency in additional languages is a plus
 </li>
 </ul>
 
 
 
 
 
 The Puffy DNA
 
 
 
 We're restless, perpetually hungry, and fast-paced, driven by an unwavering belief that we can outperform any competitor &mdash; regardless of their size.
 
 <ul>
 <li>
 
 Be the Owner:
 
 We don't hire employees; we welcome owners. You're accountable for results, not activity.
 </li>
 <li>
 
 Execute with Urgency:
 
 We thrive in high-stakes environments by making thoughtful decisions quickly and acting decisively.
 </li>
 <li>
 
 Demand Excellence:
 
 We solve the hard problems that others can't, pushing the boundaries of our craft.
 </li>
 <li>
 
 Be AI-First:
 
 Daily multi-turn AI conversations challenge your assumptions.
 </li>
 <li>
 
 Go All-In:
 
 When the mission demands it, we rally as one team to cross the finish line.
 </li>
 </ul>
 
 
 
 
 ✨ Your Total Compensation &amp; Benefits
 
 
 
 
 
 💰
 
 Compensation:
 
 
 <ul>
 <li>
 Monthly performance bonuses (up to 10%)
 </li>
 <li>
 Tax-free income
 </li>
 <li>
 Annual return flight allowance to your home country
 </li>
 <li>
 Parking allowance (up to AED 7,800 annually)
 </li>
 </ul>
 
 
 
 
 
 
 
 🏆
 
 Rewards &amp; Recognition:
 
 
 <ul>
 <li>
 The Leaders Club: Opportunity for selection to an elite lifestyle transforming recognition program featuring premium wellness memberships, exclusive professional networking events, and annual leadership retreats
 </li>
 <li>
 'We Are' Champion: Monthly recognition program with gift vouchers and company-wide celebration for exceptional contributions
 </li>
 </ul>
 
 
 
 
 
 
 
 🏥
 
 Health &amp; Protection:
 
 
 <ul>
 <li>
 Premium worldwide health coverage (AED 1Million limit)
 </li>
 <li>
 Life insurance &amp; Personal Accident Insurance (24x monthly salary)
 </li>
 </ul>
 
 
 
 
 🌴
 
 Time Off:
 
 
 <ul>
 <li>
 22 working days annual leave + UAE public holidays
 </li>
 </ul>
 
 
 
 
 🌍
 
 Relocation Support (International Hires):
 
 
 <ul>
 <li>
 UAE work visa sponsorship
 </li>
 <li>
 International flights &amp; airport transfers
 </li>
 <li>
 14-day 4-star hotel accommodation
 </li>
 </ul>
 
 
 
 
 💼
 
 Work Environment:
 
 
 <ul>
 <li>
 AI First organization with access to AI-native tool stack
 </li>
 <li>
 Premium office environment in Dubai Internet City
 </li>
 <li>
 Learning &amp; development opportunities
 </li>
 <li>
 International team collaboration (14+ nationalities)
 </li>
 </ul>
 
 
 
 
 ✅
 
 Other Benefits:
 
 
 <ul>
 <li>
 End of Service Gratuity per UAE law
 </li>
 </ul>
 
 
 
 
 
 Ready to Shape Your Story?
 
 
 
 
 
 
 The alternative is another year in a role where your resourcefulness isn't valued and your network doesn't matter.
 
 
 
 
 
 
 Click "Apply" to start your application today.
 
 
</div>

Personal Assistant (On-site in Dubai)

Hilton

<div>Assistant Executive Housekeeper/ Manager Housekeeping
An Assistant Executive Housekeeper will support all Housekeeping and Laundry operations including the development of the Team Members with in the group so to provide an exceptional experience for our Guests. 
 
 
What will I be doing? 
As an Assistant Executive Housekeeper, you will be responsible for assisting with overseeing housekeeping operations to deliver an excellent Guest and Member experience. An Assistant Executive Housekeeper will also be required to assist the Executive Housekeeper/Housekeeping Manager and monitor standards. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul>
<li>Assist with overseeing Housekeeping/Laundry operations</li>
<li>Operate within departmental budgets through effective stock and cost controls and well managed schedules</li>
<li>Support departmental targets and objectives, work schedules, budgets, and policies and procedures</li>
<li>Ensure consistently high operating standards in every area of Housekeeping and Laundry, as identified by the hotel brand standards</li>
<li>Perform routine inspections of all Housekeeping areas and report any issues to the Executive Housekeeper</li>
<li>Implement, effectively, all Housekeeping policies and procedures including Health and Safety and security</li>
<li>Monitor the appearance, standards, and performance of all Housekeeping Team Members with an emphasis on training and team work</li>
<li>Ensure team members have an up-to-date knowledge of all room categories and amenities</li>
<li>Assist the Executive Housekeeper to maintain good communication and work relationships in all hotel areas and with external customers and suppliers</li>
<li>Ensure staffing levels cover business demands</li>
<li>Ensure ongoing training to support the Executive Housekeeper</li>
<li>Ensure communication meetings are conducted</li>
<li>Manage staff performance issues in compliance with company policies and procedures</li>
<li>Support managing, training and developing the team</li>
<li>Deputise in absence of the Executive Housekeeper</li>
<li>Provide excellent guest service</li>
<li>Assist other departments wherever necessary</li></ul>
What are we looking for? 
An Assistant Executive Housekeeper serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Housekeeping/laundry experience in the hotel/leisure/retail sector in a managerial or supervisory capacity</li>
<li>A high school certificate or equivalent</li>
<li>High level of commercial awareness and cost control capabilities</li>
<li>Proficiency, at a basic level, with computers and computer programs, including Microsoft Office</li>
<li>Excellent leadership, interpersonal and communication skills</li>
<li>Committed to delivering high levels of customer service</li>
<li>Ability to work under pressure</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a range of different work situations</li>
<li>Knowledge of Workplace, Health, Safety and Hygiene is essential</li>
<li>Strong communication skills</li>
<li>A passion for delivering exceptional levels of guest service</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Familiar with Property Management Systems</li>
<li>Experience managing a department and Profit and Loss account</li>
<li>High level of IT proficiency</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Executive Housekeeper/ Manager Housekeeping

Qatar Factory (NAFFCO)

Job Posting: SecretaryLocation: Doha Employment Type: Full-TimeAbout the RoleWe are seeking a highly organized and proactive Secretary to join our team. The ideal candidate will provide administrative support, manage office communications, and ensure smooth day-to-day operations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities<ul><li>Manage schedules, appointments, and meetings for executives and staff</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Prepare and organize documents, reports, and presentations</li><li>Maintain filing systems (digital and physical)</li><li>Assist with travel arrangements and expense reports</li><li>Support office operations and coordinate with other departments</li></ul>Qualifications<ul><li>Proven experience as a secretary, administrative assistant, or similar role</li><li>Strong organizational and time-management skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Excellent written and verbal communication skills</li><li>Ability to handle confidential information with discretion</li><li>Must have a valid QID and NOC</li></ul>Job Type: Full-time

Secretary

Alaska Cleaning Center

We are looking for a responsible Executive Secretary to perform a variety of administrative, clerical tasks and providing support to our GM and Sales Team.Roles and Responsibilities:-<ul><li>As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.</li><li>Handling confidential information with discretion</li><li>Attend meetings and keep minutes</li><li>Generate regular reports and update databases</li><li>Prepare Packing List, LPO, Quotations, Contracts as and when required</li><li>You will be the point of reference for all queries, requests or issues and will be an integral part of the company&rsquo;s workforce.</li><li>Assist colleagues and executives by supporting them with planning and distributing information</li><li>Answering phone calls and redirect them when necessary</li></ul>Requirements:-<ul><li>Degree in Business Management or Diploma at least</li><li>Proven work experience as a Executive Secretary least 2-5 years</li><li>Familiarity with office organization and optimization techniques</li><li>High degree of multi-tasking and time management capability</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office</li><li>Can be male.</li><li>Must be locally available and ready to join immediately.</li><li>Must have valid NOC.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Executive Secretary

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