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administrative assistant

executive assistant

Saleh Al Hamad Al Mana Co.

<div>
 
 We are looking for a highly organized and proactive Executive Assistant to support a senior official in Finance division. The role requires someone with a strong administrative background along with sound financial understanding to assist in reviewing payment requests, coordinating financial documentation, and managing daily schedule.
 
 
 
 
 
 The ideal candidate should be detail-oriented, trustworthy, and capable of handling sensitive financial information while ensuring smooth coordination between the finance team and senior management.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Executive Support
 
 <ul>
 <li>
 Manage and maintain the calendar, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Coordinate internal and external meetings, prepare agendas, and ensure all required documents are available in advance.
 </li>
 <li>
 Handle confidential correspondence, reports, and communications on behalf of the Senior official.
 </li>
 <li>
 Act as a point of coordination between the Senior official and internal departments.
 </li>
 </ul>
 
 
 
 
 Financial Coordination
 
 <ul>
 <li>
 Review and verify payment requests, invoices, and financial documentation before submission to the Senior official for approval.
 </li>
 <li>
 Ensure all supporting documents and approvals are in place prior to financial authorization.
 </li>
 <li>
 Assist in tracking payment approvals and maintaining proper documentation records.
 </li>
 <li>
 Coordinate with the finance team regarding financial submissions, vendor payments, and related documentation.
 </li>
 <li>
 Support the Senior Official with preparation of financial reports, summaries, and presentations when required.
 </li>
 </ul>
 
 
 
 
 Administrative Support
 
 <ul>
 <li>
 Maintain organized records of financial and administrative documents.
 </li>
 <li>
 Assist with preparing reports, presentations, and briefing materials for meetings.
 </li>
 <li>
 Monitor follow-ups on key actions, approvals, and deadlines.
 </li>
 <li>
 Support special projects and tasks assigned by the Senior official.
 </li>
 </ul>
 
 
 
 
 Requirements
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Finance, Accounting, Business Administration, or a related field.
 </li>
 <li>
 Minimum 5+ years of experience as an Executive Assistant or Personal Assistant in a corporate environment, preferably supporting senior leadership.
 </li>
 <li>
 Prior exposure to finance-related documentation, payment verification, or accounting processes is essential.
 </li>
 <li>
 Strong organizational skills with high attention to detail.
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent communication and coordination skills.
 </li>
 </ul>
 
 
 
 
 Preferred Profile
 
 <ul>
 <li>
 Experience supporting C-level executives in a corporate environment.
 </li>
 <li>
 Familiarity with finance workflows, payment approvals, and vendor documentation.
 </li>
 <li>
 Strong ability to manage multiple priorities in a fast-paced environment.
 </li>
 </ul>
 
 
</div>

Executive Assistant

TRANSIND HOLDING

Please share your CV to careertran@gmail.com Job Description: The Executive Assistant is responsible for providing high-level administrative and coordination support to the Executive Director. This role ensures efficient management of the Executive Director&rsquo;s schedule, meetings, communications, and follow-ups with various divisions and departments. The Executive Assistant acts as a liaison between the Executive Director and internal departments to ensure timely execution of directives, smooth coordination of daily transactions, and monitoring of assigned tasks and initiatives.Responsibilities:1. Executive Schedule Management<ul><li>Manage and maintain the Executive Director&rsquo;s daily calendar including meetings, appointments, and internal discussions.</li><li>Coordinate meeting schedules with department heads, managers, and external stakeholders.</li><li>Ensure meeting invitations, agendas, and supporting documents are prepared and circulated in advance.</li><li>Arrange and confirm meeting venues, logistics, and required resources.</li></ul>2. Meeting Coordination &amp; Documentation<ul><li>Prepare meeting agendas in coordination with the Executive Director.</li><li>Attend meetings when required and record minutes of meetings (MoM).</li><li>Distribute MoM to relevant departments and follow up on action points.</li><li>Track progress of assigned tasks and update the Executive Director regularly.</li></ul>3. Coordination with Divisions / Departments<ul><li>Act as a bridge between the Executive Director and all divisions and departments.</li><li>Communicate the Executive Director&rsquo;s instructions, directives, and decisions to relevant teams.</li><li>Monitor and follow up on tasks assigned by the Executive Director to ensure timely completion.</li><li>Collect updates, reports, and feedback from departments for review by the Executive Director.</li></ul>4. Executive Communication Management<ul><li>Manage incoming and outgoing communications on behalf of the Executive Director.</li><li>Draft professional emails, memos, and internal communications as required.</li><li>Ensure proper documentation and filing of correspondence.</li><li>Handle confidential information with discretion and professionalism.</li></ul>5. Follow-up &amp; Task Monitoring<ul><li>Maintain a tracker of tasks and initiatives assigned by the Executive Director.</li><li>Follow up with responsible departments on progress updates.</li><li>Prepare periodic status reports on pending and completed tasks.</li><li>Ensure deadlines and commitments are met across departments.</li></ul>6. Reporting &amp; Documentation Support<ul><li>Compile reports, presentations, and summaries for review by the Executive Director.</li><li>Collect operational updates and performance information from departments.</li><li>Maintain organized documentation of reports, meeting records, and executive directives.</li></ul>7. Administrative Support<ul><li>Coordinate travel arrangements, accommodation, and logistics for the Executive Director when required.</li><li>Organize internal executive meetings, leadership discussions, and strategic sessions.</li><li>Manage documentation, filing systems, and executive records.</li></ul>8. Confidential &amp; Strategic Support<ul><li>Handle sensitive and confidential matters with high integrity.</li><li>Support the Executive Director in coordinating strategic initiatives and special projects.</li><li>Assist in preparing presentations and documents for executive or board-level meetings.</li></ul>9. Miscellaneous Tasks<ul><li>Support administrative and coordination activities of the Executive Office.</li><li>Assist in organizing corporate meetings, executive visits, or internal events as directed.</li><li>Perform other duties as assigned by the Executive Director.</li></ul>Job Types: Full-time, PermanentPay: QAR3,000.00 - QAR4,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>ADMIN: 3 years (Required)</li></ul>Language:<ul><li>ENGLISH (Required)</li></ul>

EXECUTIVE ASSISTANT

مدير أعمالي PA

<div>
 
 
 Chief Executive Officer (CEO) &amp; General Manager Mudir Amali P A
 
 
 
 
 Company Overview
 
 
 
 Mudir Amali ("PA") is a pioneering technology start-up based in Doha, Qatar. We offer a smart personal-assistant platform that combines advanced artificial intelligence with a network of trained human delegates to manage customers&rsquo; day-to-day tasks.
 
 
 
 
 
 Users interact with our service through natural-language chat (via our App) and can request anything from document delivery and food &amp; coffee delivery to rides, shopping, luggage/cargo delivery, medicine delivery, security &amp; safety equipment, flowers &amp; chocolate, and other errands.
 
 
 
 
 
 The platform integrates modern AI to understand requests, assigns a real assistant to execute the task, and provides real-time order tracking and fast execution.
 
 
 
 
 
 Our vision is to be the first choice for daily personal assistance, enabling users to reclaim their time and focus on what matters. Our mission is to connect users with reliable human assistants who provide diverse services and fast delivery to improve quality of life.
 
 
 
 
 
 Mudir Amali offers:
 
 <ul>
 <li>
 24/7 technical support
 </li>
 <li>
 Secure payment options (Visa, MasterCard, Apple Pay, bank transfer)
 </li>
 <li>
 Flexible subscription packages with discounts and VIP support
 </li>
 </ul>
 
 
 
 
 We serve all major areas in Qatar, including Doha, Al Rayyan, Al Wakrah, Lusail, and The Pearl, and have tens of thousands of active users and 150+ partners.
 
 
 🌐 https://www.mudiramali-pa.com
 
 
 
 
 
 
 
 
 
 Role Summary
 
 
 
 We are seeking a
 
 Chief Executive Officer (CEO) &amp; General Manager
 
 to lead Mudir Amali into its next phase of growth.
 
 
 The CEO will report to the board of directors and will have full P&amp;L responsibility. This role will shape strategy, oversee operations, lead product execution, manage AI-driven systems and human operations, and drive expansion beyond Qatar.
 
 
 
 
 
 We are looking for a visionary leader with strong operational excellence, entrepreneurial mindset, and deep understanding of scaling technology-enabled services in the Middle East.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Strategic Leadership
 
 
 <ul>
 <li>
 Develop and execute long-term strategy aligned with company vision
 </li>
 <li>
 Identify new markets, partnerships, and revenue streams
 </li>
 <li>
 Lead expansion across GCC and beyond
 </li>
 <li>
 Leverage AI insights and data for strategic decision-making
 </li>
 </ul>
 
 
 Operational Management
 
 
 <ul>
 <li>
 Oversee daily operations of the AI-powered platform
 </li>
 <li>
 Ensure fast execution, real-time tracking, and high service quality
 </li>
 <li>
 Lead cross-functional teams (product, engineering, logistics, support, marketing)
 </li>
 <li>
 Manage and optimize the human assistant network
 </li>
 </ul>
 
 
 Technology &amp; Innovation
 
 
 <ul>
 <li>
 Drive innovation in AI, Natural Language Processing (NLP), and automation
 </li>
 <li>
 Adopt emerging technologies (AI, predictive analytics, etc.)
 </li>
 <li>
 Ensure strong data security and compliance
 </li>
 </ul>
 
 
 Financial &amp; Administrative Leadership
 
 
 <ul>
 <li>
 Manage budgets, forecasts, and financial performance
 </li>
 <li>
 Optimize pricing and subscription strategies
 </li>
 <li>
 Lead fundraising, investor relations, and board reporting
 </li>
 </ul>
 
 
 Partnerships &amp; Stakeholders
 
 
 <ul>
 <li>
 Build relationships with corporate clients and government entities
 </li>
 <li>
 Expand B2B services and recurring operations
 </li>
 <li>
 Represent the company publicly and strategically
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Candidate Qualifications
 
 
 <ul>
 <li>
 
 Experience:
 
 15+ years in executive leadership, operations, or general management
 </li>
 <li>
 
 Tech Exposure:
 
 Experience with AI-driven products, apps, or tech platforms
 </li>
 <li>
 
 Operational Strength:
 
 Proven ability to scale operations across multiple services
 </li>
 <li>
 
 Leadership:
 
 Strong track record building high-performing teams
 </li>
 <li>
 
 Strategy:
 
 Experience in market expansion and partnerships
 </li>
 <li>
 
 Finance:
 
 Strong financial and analytical capabilities
 </li>
 <li>
 
 Communication:
 
 Fluent Arabic &amp; English (Arabic is a MUST)
 </li>
 <li>
 
 Education:
 
 Bachelor&rsquo;s required; MBA preferred
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Benefits &amp; Opportunities
 
 
 <ul>
 <li>
 Lead a
 
 high-impact, mission-driven company
 
 </li>
 <li>
 Work on
 
 cutting-edge AI and digital assistant technology
 
 </li>
 <li>
 Scale a platform with
 
 strong traction in the Middle East
 
 </li>
 <li>
 Competitive compensation + incentives + potential equity
 </li>
 <li>
 Fast-paced, creative, and ambitious environment
 </li>
 </ul>
 
 
 
 
 
 
 
 
 How to Apply
 
 
 
 Apply directly on LinkedIn.
 
 
 Qualified candidates will be contacted.
 
 
 
 
 
 _________________________________
 
 
 
 
 
 
 فرصة عمل: الرئيس التنفيذي (CEO) والمدير العام &ndash; مدير أعمالي P A
 
 
 
 
 نبذة عن الشركة
 
 
 
 شركة
 
 مدير أعمالي (PA)
 
 هي شركة تقنية ناشئة رائدة مقرها الدوحة، قطر. نقدم منصة مساعد شخصي ذكية تجمع بين
 
 الذكاء الاصطناعي المتقدم
 
 وشبكة من المساعدين البشريين لتنفيذ المهام اليومية للعملاء.
 
 
 يمكن للمستخدمين التفاعل معنا عبر التطبيق أو واتساب باستخدام اللغة الطبيعية، وطلب خدمات مثل:
 
 
 توصيل المستندات، توصيل الطعام والقهوة، المشاوير، التسوق، نقل الأغراض، توصيل الأدوية، معدات السلامة، الهدايا، وغيرها من المهام اليومية.
 
 
 
 
 
 تعتمد المنصة على الذكاء الاصطناعي لفهم الطلبات، ثم تعيين مساعد حقيقي لتنفيذها، مع تتبع مباشر وسرعة في التنفيذ.
 
 
 رؤيتنا أن نكون الخيار الأول للمساعدة الشخصية اليومية، ونمكن المستخدمين من استعادة وقتهم والتركيز على ما يهمهم.
 
 
 مهمتنا هي ربط المستخدمين بمساعدين موثوقين يقدمون خدمات متنوعة بسرعة وكفاءة.
 
 
 نقدم:
 
 <ul>
 <li>
 دعم فني 24/7
 </li>
 <li>
 وسائل دفع آمنة (بطاقات، Apple Pay، تحويل بنكي)
 </li>
 <li>
 اشتراكات مرنة مع مزايا VIP
 </li>
 </ul>
 
 نغطي جميع مناطق قطر ولدينا عشرات الآلاف من المستخدمين وأكثر من 150 شريك.
 
 
 🌐 https://www.mudiramali-pa.com
 
 
 
 
 
 
 
 
 
 
 
 
 ملخص الدور
 
 
 
 نبحث عن
 
 رئيس تنفيذي (CEO) ومدير عام
 
 لقيادة الشركة في مرحلة النمو القادمة.
 
 
 سيكون المسؤول عن:
 
 <ul>
 <li>
 وضع الاستراتيجية
 </li>
 <li>
 إدارة العمليات اليومية
 </li>
 <li>
 قيادة تطوير المنتج
 </li>
 <li>
 إدارة الأنظمة المعتمدة على الذكاء الاصطناعي
 </li>
 <li>
 التوسع داخل وخارج قطر
 </li>
 </ul>
 
 نبحث عن قائد صاحب رؤية، يجمع بين الخبرة التشغيلية والعقلية الريادية.
 
 
 
 
 
 
 
 
 
 المسؤوليات الرئيسية
 
 
 
 
 القيادة الاستراتيجية
 
 
 <ul>
 <li>
 وضع وتنفيذ استراتيجية طويلة المدى
 </li>
 <li>
 استكشاف أسواق وفرص جديدة
 </li>
 <li>
 قيادة التوسع في الخليج والمنطقة
 </li>
 <li>
 استخدام بيانات الذكاء الاصطناعي في اتخاذ القرار
 </li>
 </ul>
 
 
 الإدارة التشغيلية
 
 
 <ul>
 <li>
 إدارة العمليات اليومية للمنصة
 </li>
 <li>
 ضمان سرعة التنفيذ وجودة الخدمة
 </li>
 <li>
 قيادة الفرق المختلفة
 </li>
 <li>
 إدارة شبكة المساعدين
 </li>
 </ul>
 
 
 التقنية والابتكار
 
 
 <ul>
 <li>
 تطوير استخدام الذكاء الاصطناعي والتقنيات الحديثة
 </li>
 <li>
 تبني تقنيات جديدة لتحسين الأداء
 </li>
 <li>
 ضمان أمن البيانات والامتثال
 </li>
 </ul>
 
 
 الإدارة المالية
 
 
 <ul>
 <li>
 إدارة الميزانيات والتكاليف
 </li>
 <li>
 تطوير استراتيجيات التسعير والاشتراكات
 </li>
 <li>
 إدارة المستثمرين وجمع التمويل
 </li>
 </ul>
 
 
 الشراكات
 
 
 <ul>
 <li>
 بناء علاقات مع الشركات والجهات الحكومية
 </li>
 <li>
 تطوير خدمات B2B
 </li>
 <li>
 تمثيل الشركة أمام الشركاء والإعلام
 </li>
 </ul>
 
 
 
 
 
 
 
 
 المؤهلات المطلوبة
 
 
 <ul>
 <li>
 خبرة لا تقل عن
 
 15 سنة
 
 في الإدارة أو القيادة التنفيذية
 </li>
 <li>
 خبرة في تطبيقات تقنية أو منتجات تعتمد على الذكاء الاصطناعي
 </li>
 <li>
 قدرة عالية على إدارة العمليات وتوسيعها
 </li>
 <li>
 مهارات قيادية قوية
 </li>
 <li>
 خبرة في التوسع وبناء الشراكات
 </li>
 <li>
 مهارات مالية وتحليلية ممتازة
 </li>
 <li>
 إتقان اللغة العربية واللغة الإنجليزية (اللغة العربية إلزامية)
 </li>
 <li>
 بكالوريوس كحد أدنى، ويفضل MBA
 </li>
 </ul>
 
 
 
 
 
 
 
 
 المزايا
 
 
 <ul>
 <li>
 قيادة شركة ذات تأثير حقيقي
 </li>
 <li>
 العمل على تقنيات حديثة ومتقدمة
 </li>
 <li>
 فرصة للنمو والتوسع في السوق
 </li>
 <li>
 راتب تنافسي + حوافز + إمكانية أسهم
 </li>
 <li>
 بيئة عمل سريعة ومبتكرة
 </li>
 </ul>
 
 
 
 
 
 
 
 
 طريقة التقديم
 
 
 
 التقديم مباشرة عبر موقع LinkedIn
 
 
 سيتم التواصل مع المرشحين المؤهلين.
 
</div>

Chief Executive Officer

ENERGYX

The Role
 Corporate Communication & Investor Relations Associate Role Overview EnergyX is seeking a highly skilled Corporate Communications & Investor Relations Associate with strong presentation and PowerPoint expertise to support executive leadership, strategy, and commercial teams in the creation of high-impact, visually compelling presentations. Key Responsibilities Executive & Strategic Presentations: • Design and develop high-quality presentations for board, investor, and executive audiences, including investor decks, fundraising materials, M&A and strategy presentations, IPO and capital markets materials, and client or partner pitch decks. Visual Design, Storytelling & Presentation Standards: • Create clean, professional presentations aligned with EnergyX’s brand, including charts, diagrams, and infographics to clearly explain technical concepts, financial models, and operational processes. • Collaborate with executive, strategy, and legal teams while maintaining PowerPoint templates, master slides, and presentation standards to ensure consistency, and executive-level readability.
 
Requirements
 Educational Qualifications: • Bachelor’s degree in any discipline. Experience: • 5+ years of professional experience as a PowerPoint Specialist, Presentation Designer, or similar role. • Experience working with Excel models and technical inputs. Preferred Qualifications: • Advanced mastery of Microsoft PowerPoint (expert-level). • Knowledge of Adobe Creative Suite (Illustrator, InDesign) is a plus. • Qatari nationals preferred. Key Skills: • Excellent time management and ability to perform under pressure. • Proactive, responsive, and service-oriented mindset.
 
About the company
 EnergyX is a fully verticalized deep-tech company operating the industrys first integrated platform for building energy outcomes. At its core are three tightly integrated pillars: EnergyX Intelligence, the computational and geospatial AI layer that models and optimizes building performance from design through operation; EnergyX Foundry, the industrial deep-tech layer combining advanced materials, energy-generating building envelopes, and DFMA manufacturing at scale; and EnergyX Operations, the commercial layer supporting stakeholders through management platforms, facility services, and ongoing performance optimization. With growing channels across Asia, Europe, MENA, and North America, and a sovereign-backed industrial hub in Qatar, EnergyX is scaling a model that makes sustainability a measurable and monetizable advantage for both new builds and retrofits.

Corporate Communication & Investor Relations Associate

Director Corporate Finance

Job SummaryThe Director &ndash; Corporate Finance is responsible for leading the organization&rsquo;s corporate finance strategy, financial planning, capital structuring, and investment analysis. This role plays a key part in supporting executive leadership with financial insights, managing financial risks, and driving strategic financial initiatives that enhance business growth and shareholder value.The position requires strong expertise in financial modeling, mergers &amp; acquisitions, capital raising, budgeting, and corporate financial strategy within a dynamic corporate environment in Qatar or the GCC region.Key ResponsibilitiesCorporate Finance Strategy<ul><li>Develop and implement corporate finance strategies aligned with the organization&rsquo;s long-term business objectives.</li><li>Provide strategic financial advice to the executive leadership team on investments, funding structures, and financial growth opportunities.</li><li>Evaluate capital structure and optimize debt and equity financing strategies.</li></ul>Financial Planning &amp; Analysis<ul><li>Lead long-term financial planning, forecasting, and budgeting processes.</li><li>Build and maintain complex financial models for business planning and investment decisions.</li><li>Provide financial insights, performance analysis, and strategic recommendations to senior management.</li></ul>Investment &amp; M&amp;A Activities<ul><li>Lead financial due diligence, valuation, and analysis for mergers, acquisitions, joint ventures, and strategic partnerships.</li><li>Assess investment opportunities and prepare business cases for executive decision-making.</li><li>Oversee post-investment performance monitoring and integration activities.</li></ul>Capital Management<ul><li>Manage relationships with banks, financial institutions, and investors.</li><li>Support capital raising activities including debt financing, refinancing, and equity transactions.</li><li>Optimize liquidity management and working capital strategies.</li></ul>Risk Management<ul><li>Identify financial risks related to investments, financing structures, and market conditions.</li><li>Develop risk mitigation strategies and ensure compliance with financial regulations and corporate governance standards.</li></ul>Stakeholder &amp; Leadership Management<ul><li>Collaborate with internal departments including strategy, legal, and operations.</li><li>Prepare and present financial reports and investment proposals to executive management and the board.</li><li>Lead and mentor finance team members to enhance financial capabilities and performance.</li></ul>Requirements:Qualifications<ul><li>Bachelor&rsquo;s degree in Finance, Accounting, Economics, or a related field.</li><li>Professional certifications such as CFA, CPA, ACCA, or CA are highly desirable.</li><li>12&ndash;15+ years of experience in corporate finance, investment banking, financial advisory, or strategic finance.</li><li>Experience in large corporations, consulting firms, private equity, or financial institutions.</li><li>GCC or Middle East experience preferred.</li><li>Proven experience in financial modeling, financial due diligence, capital raising, investment evaluation, and M&amp;A transactions.</li></ul>Key Skills<ul><li>Corporate finance strategy and capital structuring</li><li>Advanced financial modeling and valuation</li><li>Mergers &amp; acquisitions (M&amp;A) and investment analysis</li><li>Budgeting, forecasting, and financial planning</li><li>Risk management and regulatory compliance</li><li>Stakeholder and executive-level communication</li><li>Strong leadership and team management abilities</li></ul>Job Type: Full-timePay: Up to QAR1.00 per monthWork Location: In person

Supplies and Services Group W.L.L

Job description:Business Development Executive / B2B SalesWe are looking for BDE / Salesman or BDE / Sales Women for Electro-Mechanical Sales , B2B Business Dealings. If you are passionate about Sales and Business Development,Kindly drop your CV through Indeed or you can email us at hr@ssgqatar.comLocation: Al-Wukair Employer: A Trading House dealing in FM Supplies. Position: Sales Executive Salary Range: QAR 3,000 to 4,500 per month (based on experience)Criteria : Fresher to 2-3 years of Experience MaximumLanguage :English (Compulsory)Job Types: Full-time, PermanentLanguage:<ul><li>English (Preferred)</li></ul>Job Types: Full-time, Commission, PermanentJob Types: Full-time, Commission, PermanentPay: QAR3,000.00 - QAR4,500.00 per month

Business Developement Executive

Explore 41+ Executive assistant in Doha Qatar this April. Find roles across top companies and apply now to boost your career.

41 executive assistant jobs In Doha Qatar

Executive Assistant

EXECUTIVE ASSISTANT

Chief Executive Officer

Corporate Communication & Investor Relations Associate

Director Corporate Finance

Director Corporate Finance

Business Developement Executive