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receptionist cum admin assistant

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administrative assistant

Top Events Organization

<p>Administrative Assistant &ndash; Duties &amp; Responsibilities (Brief)</p><ul><li>Manage phone calls, emails, and visitor inquiries</li><li>Schedule meetings and maintain calendars</li><li>Assist the CEO with daily tasks, correspondence, and meeting coordination</li><li>Prepare and organize documents, reports, quotations, and tender submissions</li><li>Maintain filing systems and confidential records</li><li>Support procurement and follow-ups with suppliers/clients</li><li>Manage office supplies and general administrative tasks</li><li>Provide customer service and internal team support</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: QAR2,000.00 - QAR4,000.00 per month</p>

Administrative Assistant

Nakilat

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</div></li></ul></div></div></div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Administrative Assistant (QFAB)
</b></h1></div></div></div></div><div><div><div><div>Job Requisition No.: 22335
</div></div></div></div><div><div><div><div>Category: Shipyard
</div></div></div></div><div></div><div><div><div><div><p><b>Reports To:</b> HSE Manager</p>
<p><b>
Company</b> : Qatar Fabrication Company</p>
<p><b>
Location</b> : Ras Laffan / Qatar</p><br>
<p></p>
<p><b>
**PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES**</b></p><br>
<p></p>
<p><b>
Primary Functions</b></p>
<ul>
<li>Responsible for maintaining and organizing HSES documentation, including incident reports, safety audits, training records, and compliance documentation, ensuring all necessary records are up to date and accessible for inspections and audits.</li>
<li>Assist in coordinating HSE sessions and workshops, scheduling HSE meetings, and facilitating communication between HSE teams and other departments.</li>
<li>Assist in monitoring regulatory changes, assisting in the preparation of compliance reports, and supporting the implementation of safety policies and procedures throughout the organization.</li></ul><br>
<p></p>
<p><b>
Tasks and Responsibilities</b></p>
<ul>
<li>Organize and maintain HSE-related documents, records, and files (both electronic and physical).</li>
<li>Input HSE data into databases, spreadsheets, and management systems.</li>
<li>Assist in developing, revising, and implementing HSE policies and procedures.</li>
<li>Analyze incident data to identify trends and recommend corrective actions.</li>
<li>Maintain accurate records of safety inspections, audits, incidents, and follow-up with HSE officers for pending records.</li>
<li>Ensure that appropriate safety equipment and gear for HSE team are available and maintained.</li>
<li>Maintain up-to-date HSES folders and follow-up reports from HSE personnel.</li>
<li>Manage and maintain Intelex Incident Management System.</li>
<li>Perform an audit on the quality of HSE inspection and incident data.</li>
<li>Assist the HSES Manager in day-to-day HSE activities.</li>
<li>Seek guidance from the Principal HSE Advisor as appropriate for tasks and decisions.</li>
<li>Monitor the HSES Activity plan and ensure activities are completed as scheduled.</li>
<li>Assist in the preparation of HSE reports, presentations, and summaries for management and stakeholders.</li>
<li>Act as a point of contact between HSE teams and other departments, clients, and external partners.</li>
<li>Arrange and coordinate HSE meetings, training sessions, and workshops.</li>
<li>Disseminate HSE policies, procedures, and updates to staff.</li>
<li>Help with the tracking and documenting of incidents, near misses, and accidents, ensuring proper reporting protocols are followed.</li>
<li>Prepare materials for HSE audits and reviews, ensuring documentation is in order.</li>
<li>Monitor and manage the inventory of HSE supplies (e.g., personal protective equipment, safety materials) and place orders as needed.</li>
<li>Maintain records of HSE equipment and ensure proper maintenance and calibration where necessary.</li>
<li>Conduct research on new HSE regulations, trends, and best practices to support the HSE team in staying updated.</li>
<li>Manage travel arrangements for HSE staff attending training, conferences, or site visits.</li>
<li>Help track HSE budgets and expenditures, providing administrative support for financial processes.</li></ul><br>
<p></p>
<p><b>
Qualifications, Experience and Skills</b></p>
<p><b>
Qualifications:</b></p>
<ul>
<li>Preferred Diploma/Degree in Business Administration or a related field is preferred.</li>
<li>Relevant certifications such IOSH Managing Safely may be preferred</li></ul><br>
<p></p>
<p><b>
Experience:</b></p>
<ul>
<li><p>Required 2 years of experience as an administrative role or similar</p>
</li>
</ul></div></div></div></div><div></div><div><div><div><div><h1 class="jobSectionHeader"><b>Administrative Assistant (QFAB)
</b></h1></div></div></div></div><div></div><div><div><div><div>Department:
</div></div></div></div><div><div><div><div>City:<br>
</div></div></div></div><div></div><p><br>
<b>Job Segment: </b>Secretary, Administrative Assistant, Inspector, QA, Quality Assurance, Administrative, Quality, Technology
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Administrative Assistant (QFAB)

JAH & CO. IP

<p>Professional &amp; Formal email related work ( 5 days a week from 8 - 5:30 ).</p><p>Primarily a clerical job which requires good attention and presence of mind.</p><p>Requires maintenance of physical and electronic filing systems</p><p>Assisting the clerical department.</p><p>Play a fundamental role in keeping track of upcoming deadlines.</p><p>Job Requirements:</p><p>&middot; Good command of written and spoken English</p><p>&middot; Strong knowledge and experience in Microsoft Word, Excel and Outlook.</p><p>&middot; * Philippines nationals in Doha with QID are encouraged to apply</p><p><i>Freshers with no experience will be preferred!</i></p><p>Job Types: Full-time, Permanent, New grad</p><p>Pay: QAR4,000.00 per month</p><p>Application Question(s):</p><ul><li>What is your nationality?</li></ul><p>License/Certification:</p><ul><li>QID (Required)</li></ul>

DesignedByMBS

<p>Job Title: Dual-Role Administrative Assistant (Feora &amp; Designed by MBS)</p><p>Location</p><p>Doha, Qatar (In-Person, Full-Time)</p><p>About the Companies</p><p>This unique full-time position offers the opportunity to support the operations of two distinct and dynamic companies:</p><p>Feora: A company specializing in sanitary pads and feminine products, focused on e-commerce and logistics.</p><p>Designed by MBS: An interior design and fit-out company, focused on corporate scheduling and client relations.</p><p>The Role: Administrative Assistant</p><p>We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to manage the day-to-day administrative and operational needs of both Feora and Designed by MBS. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and be adept at managing diverse responsibilities across two different industries.</p><p>This is a full-time, in-person position based in Doha, Qatar.</p><p>Key Responsibilities</p><p>The responsibilities are divided to clearly outline the support required for each company:</p><p>I. Feora (Sanitary Pads &amp; Feminine Products - E-commerce/Logistics Focus)</p><p>The primary focus for Feora is on order fulfillment, logistics, and customer communication.</p><p>Order Preparation &amp; Fulfillment: Accurately prepare, package, and coordinate the dispatch of customer orders.</p><p>Logistics Coordination: Liaise with shipping providers and internal teams to ensure timely and cost-effective delivery of products.</p><p>Client Communication: Handle customer inquiries, order tracking, and post-sale support via email, phone, and social media channels.</p><p>Inventory Tracking: Assist with basic data entry for inventory levels and sales records.</p><p>II. Designed by MBS (Interior Design &amp; Fit-Out - Corporate/Client Focus)</p><p>The primary focus for Designed by MBS is on corporate organization, scheduling, and professional communication.</p><p>Meeting Scheduling &amp; Management: Efficiently manage the calendars of key personnel, scheduling internal and external client meetings, site visits, and vendor appointments.</p><p>Professional Communication: Draft, proofread, and manage professional correspondence, including emails and official letters to clients, partners, and suppliers.</p><p>Data Entry &amp; Documentation: Maintain and organize digital and physical filing systems for project documentation, contracts, and client records.</p><p>III. Shared Responsibilities (Applicable to Both Companies)</p><p>Communication Management: Serve as the primary point of contact, screening and directing phone calls and managing general email inboxes for both companies.</p><p>Social Media Management: Assist in scheduling and posting content across various social media platforms, monitoring engagement, and responding to basic inquiries.</p><p>General Administrative Support: Perform routine office tasks, including purchasing supplies, organizing the workspace, and running necessary errands.</p><p>Qualifications and Skills</p><p>Required Skills</p><p>Excellent Communication Skills: Fluent in English (written and spoken) with a professional and articulate demeanor. Arabic proficiency is a significant advantage.</p><p>Organizational Prowess: Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a dual-role capacity.</p><p>Data Entry &amp; Accuracy: High level of accuracy and attention to detail for order processing, inventory tracking, and financial data entry.</p><p>Social Media Proficiency: Experience with managing and engaging on major social media platforms (e.g., Instagram, Facebook).</p><p>Technical Proficiency: Competency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace equivalents.</p><p>Preferred Qualifications</p><p>Previous experience in an administrative, executive assistant, or office management role.</p><p>Experience in e-commerce logistics or a similar fast-paced operational environment.</p><p>Familiarity with the interior design or construction industry is a plus.</p><p>Job Type: Full-time</p><p>Pay: From QAR3,000.00 per month</p>

Dual-Role Administrative Assistant

Color Lab Salon

<p>*URGENT HIRING*<br/>*Only apply if you can join immediately (LADIES ONLY)*</p><p>As the Administrative Assistant, you will play a pivotal role in managing the salon's finances, HR tasks, inventory, purchasing, and other administrative duties. The successful candidate will demonstrate strong organizational skills, an understanding of accounting, and a proactive approach to problem-solving.</p><p><b>Key Responsibilities:</b></p><p><b>Finances/Accounting:</b></p><ul><li>Process and request all payments, including utilities and vendor invoices.</li><li>Record all expenses in the accounting sheet accurately and timely.</li><li>Manage cash flow and handle daily cash transactions.</li><li>Request invoices and create receipts for all expenses, maintaining organized monthly files.</li><li>Support payroll processing, ensuring timely and accurate payments to staff.</li></ul><p><b>HR/Admin:</b></p><ul><li>Regularly update and maintain staff files and records.</li><li>Draft various internal documents including warning letters, offer letters, end-of-service letters, salary certificates, etc...</li><li>Monitor the operations email daily, promptly forwarding and addressing emails.</li><li>Track staff leave and manage leave records.</li><li>Apply for Medical Commission appointments, government contracts, visas, ID renewals, and other government-related tasks.</li><li>Update staff schedules monthly</li><li>Add new services and retail products to the Salon System</li></ul><p><b>Inventory/Purchasing:</b></p><ul><li>Handle inquiries from suppliers and maintain strong vendor relationships.</li><li>Create purchase orders based on management-approved requisitions.</li><li>Update the inventory sheet regularly</li><li>Input any new retail products into the Salon's System</li></ul><p><b>Other Duties:</b></p><ul><li>Coordinate with maintenance personnel for necessary repairs and oversee work when required.</li><li>Prepare accommodation for new team members.</li><li>Collaborate with marketing personnel to post on Instagram, Tik Tok, Facebook, etc...</li><li>Support the reception team whenever needed.</li></ul><p><b>Qualifications:</b></p><ul><li>Previous experience as an Administrative Assistant or in a similar role</li><li>Strong organizational and multitasking abilities with a keen attention to detail.</li><li>Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).</li><li>Excellent communication skills, both written and verbal.</li><li>Ability to work independently while being part of a team-focused environment.</li></ul><p>Job Type: Full-time</p><p>Pay: From QAR3,000.00 per month</p><p>Language:</p><ul><li>English (Required)</li></ul>

Administrative Assistant (LADIES ONLY)

HS Global Consultants

<p>Are you organized, detail-oriented, and great at multitasking? We&rsquo;re looking for a reliable Administrative Assistant to join our team and help keep operations running smoothly!</p><p>Responsibilities:</p><p>Manage schedules, emails, and correspondence</p><p>Handle data entry and basic record-keeping</p><p>Assist with office coordination and communication</p><p>Support management with day-to-day administrative tasks</p><p>Requirements:</p><p>Strong communication and organizational skills</p><p>Proficiency in MS Office / Google Workspace</p><p>Prior experience in admin or support role preferred</p><p>Job Type: Full-time</p><p>Pay: QAR2,000.00 - QAR2,500.00 per month</p><p>Language:</p><ul><li>English (Preferred)</li></ul>

Filiphino Male Admin Assistant

Inspire Management Training Center

<p>Seeking an Admin Assistant (Civil) for a short-term project in Qatar to provide administrative support to the civil engineering team. Responsibilities include maintaining project records, preparing reports, coordinating with internal and external stakeholders, and assisting engineers with documentation and follow-ups. Requires a diploma or degree in Civil Engineering or related field, 3+ years of administrative experience in construction or engineering projects, strong English communication skills, and proficiency in MS Office.</p><p><b>Nature and Scope of Position / Responsibilities:</b></p><ul><li>Maintain and organize project files, drawings, and documentation.</li><li>Assist engineers with correspondence, reports, and documentation follow-ups.</li><li>Coordinate with internal departments, contractors, and external stakeholders.</li><li>Prepare reports, presentations, and project-related documents with proper formatting.</li><li>Track project progress, work orders, and maintenance requests as required.</li><li>Ensure confidentiality of all information and compliance with company guidelines.</li><li>Perform other administrative duties as assigned by the civil engineering team or project manager.</li></ul><p><b>Experience and Education:</b></p><ul><li>Diploma or degree in Civil Engineering or related field.</li><li>Minimum 3 years of administrative experience in construction or engineering projects.</li><li>Fluency in written and spoken English.</li><li>Excellent computer skills: MS Word, Excel, internet research, and professional report preparation.</li><li>Must be locally available in Qatar with a valid visa/QID.</li></ul><p>Job Types: Full-time, Temporary<br/>Contract length: 1 month</p><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>Admin Assistant (Construction Projects): 3 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul><p>Location:</p><ul><li>Doha (Required)</li></ul>

Admin Assistant (Civil)

Explore 365+ Administrative assistant in Doha Qatar this December. Find roles across top companies and apply now to boost your career.

365 administrative assistant jobs IN Doha Qatar

Administrative Assistant

Administrative Assistant (QFAB)

Administrative Assistant

Dual-Role Administrative Assistant

Administrative Assistant (LADIES ONLY)

Filiphino Male Admin Assistant

Admin Assistant (Civil)