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administrative assistant Jobs in Doha Qatar

administrative assistant

coordinator-admin

executive secretary

office administrator

taswiq

Full job descriptionJob SummaryThe Administrator / Receptionist is responsible for providing front-desk support, maintaining a professional office environment, and delivering high-quality administrative assistance to employees and visitors. This role will handle daily office operations, manage communication channels, coordinate meetings, and ensure the smooth functioning of administrative tasks. The ideal candidate is organized, customer-focused, and able to multitask in a fast-paced environment.Key Responsibilities: Reception &amp; Front Desk Management<ul><li>Greet and welcome visitors in a professional and courteous manner.</li><li>Answer, screen and forward phone calls; respond to emails and messages promptly.</li><li>Maintain a tidy and organized reception area, ensuring a positive first impression.</li><li>Manage visitor logs, ID verification, and visitor access procedures.</li></ul>Administrative Support<ul><li>Provide general administrative and clerical support to the office.</li><li>Prepare correspondence, memos, reports, and other documents as required.</li><li>Coordinate appointments, meetings, and conference room bookings.</li><li>Manage incoming and outgoing mail, courier services, and office deliveries.</li><li>Maintain office supplies, equipment, and inventory records.</li></ul>Office Coordination<ul><li>Assist with onboarding new employees by preparing desk setups, issuing access cards, and sharing office guidelines.</li><li>Support HR and Admin functions in filing, documentation, and record management.</li><li>Coordinate with maintenance and facility teams to resolve office issues quickly.</li><li>Assist in organizing company events, meetings, or staff activities as needed.</li></ul>Customer Service &amp; Communication<ul><li>Act as a point of contact for internal and external inquiries.</li><li>Uphold a high standard of customer service in all interactions.</li><li>Ensure communication flows smoothly between departments and stakeholders.</li></ul>Qualifications &amp; Requirements<ul><li>Must be locally available in Qatar.</li><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field (preferred).</li><li>Minimum 2&ndash;4 years of experience in reception, administration, or customer service roles.</li><li>Excellent communication skills in English; Arabic is an advantage.</li><li>Strong organizational skills and attention to detail.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Professional appearance, positive attitude, and strong interpersonal skills.</li><li>Ability to multitask, prioritize workload, and work with minimal supervision.</li></ul>Key Competencies<ul><li>Professional communication</li><li>Customer service excellence</li><li>Time management</li><li>Problem-solving</li><li>Confidentiality and discretion</li><li>Teamwork and collaboration</li></ul>Job Type: Full-timePay: QAR2,500.00 - QAR3,600.00 per monthJob Type: Full-timePay: QAR2,000.00 - QAR3,000.00 per month

Office Administrator

Al Hadhri & Partners Law Firm

<div>
 
 
 Description
 
 
 
 We are looking for a proactive and organized Office Administrator (Male- Female ) to support our law firm&rsquo;s operations, HR functions, and business development initiatives. This role is essential to ensuring office efficiency, maintaining strong internal systems, and contributing to the firm's growth.
 
 
 Key Responsibilities
 
 
 Oversee day-to-day office operations and maintain efficient office systems and procedures.
 
 
 Supervise administrative staff and coordinate schedules, tasks, and performance follow-up.
 
 
 Recruit, train, and support office staff; maintain employee records and HR documentation.
 
 
 Develop and implement office policies and standards to ensure smooth workflow and compliance.
 
 
 Assist in business development by identifying opportunities, supporting client outreach, and conducting market research.
 
 
 Manage social media accounts by creating content, posting updates, and analyzing engagement metrics.
 
 
 Ensure timely procurement of office supplies and equipment while optimizing space and layout.
 
 
 Provide regular updates to management through reporting and analysis of operational trends.
 
 
 Qualifications:
 
 
 Bachelor&rsquo;s degree in Business Administration or related field.
 
 
 Fluent in English and Arabic.
 
 
 Experience in office management, HR, or business development.
 
 
 Strong organizational and communication skills.
 
 
 Proficient in MS Office and social media platforms.
 
</div>

Office Adminstrator

MSSH

Job SummaryThe Administrator / Receptionist is responsible for providing front-desk support, maintaining a professional office environment, and delivering high-quality administrative assistance to employees and visitors. This role will handle daily office operations, manage communication channels, coordinate meetings, and ensure the smooth functioning of administrative tasks. The ideal candidate is organized, customer-focused, and able to multitask in a fast-paced environment.Key ResponsibilitiesReception &amp; Front Desk Management<ul><li>Greet and welcome visitors in a professional and courteous manner.</li><li>Answer, screen, and forward phone calls; respond to emails and messages promptly.</li><li>Maintain a tidy and organized reception area, ensuring a positive first impression.</li><li>Manage visitor logs, ID verification, and visitor access procedures.</li></ul>Administrative Support<ul><li>Provide general administrative and clerical support to the office.</li><li>Prepare correspondence, memos, reports, and other documents as required.</li><li>Coordinate appointments, meetings, and conference room bookings.</li><li>Manage incoming and outgoing mail, courier services, and office deliveries.</li><li>Maintain office supplies, equipment, and inventory records.</li></ul>Office Coordination<ul><li>Assist with onboarding new employees by preparing desk setups, issuing access cards, and sharing office guidelines.</li><li>Support HR and Admin functions in filing, documentation, and record management.</li><li>Coordinate with maintenance and facility teams to resolve office issues quickly.</li><li>Assist in organizing company events, meetings, or staff activities as needed.</li></ul>Customer Service &amp; Communication<ul><li>Act as a point of contact for internal and external inquiries.</li><li>Uphold a high standard of customer service in all interactions.</li><li>Ensure communication flows smoothly between departments and stakeholders.</li></ul>Qualifications &amp; Requirements<ul><li>Must be locally available in Qatar.</li><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field (preferred).</li><li>Minimum 2&ndash;4 years of experience in reception, administration, or customer service roles.</li><li>Excellent communication skills in English; Arabic is an advantage.</li><li>Strong organizational skills and attention to detail.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Professional appearance, positive attitude, and strong interpersonal skills.</li><li>Ability to multitask, prioritize workload, and work with minimal supervision.</li></ul>Key Competencies<ul><li>Professional communication</li><li>Customer service excellence</li><li>Time management</li><li>Problem-solving</li><li>Confidentiality and discretion</li><li>Teamwork and collaboration</li></ul>Job Type: Full-timePay: QAR2,500.00 - QAR3,600.00 per month

Administrator / Receptionist (Female)

Indochyne Trading and Hospitality Services Wll

Job Title : Admin AssistantWe are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will handle administrative tasks, coordinate schedules, manage communications, and ensure the office runs smoothly and efficiently.Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare, edit, and organize documents, reports, and presentations</li><li>Maintain filing systems (physical and digital)</li><li>Order office supplies and manage inventory</li><li>Assist with data entry, record-keeping, and basic bookkeeping</li><li>Support management and staff with administrative tasks</li><li>Greet visitors and provide general office support</li><li>Coordinate travel arrangements and meeting logistics</li></ul>Required Skills &amp; Qualifications<ul><li>High school diploma or equivalent</li><li>Proven experience as an administrative assistant or in a similar role</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to multitask and prioritize workload</li><li>Attention to detail and problem-solving skills</li></ul>Job Type: Full-time

Admin Assistant

Alaska Cleaning Center

We are looking for a responsible Executive Secretary to perform a variety of administrative, clerical tasks and providing support to our GM and Sales Team.Roles and Responsibilities:-<ul><li>As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.</li><li>Handling confidential information with discretion</li><li>Attend meetings and keep minutes</li><li>Generate regular reports and update databases</li><li>Prepare Packing List, LPO, Quotations, Contracts as and when required</li><li>You will be the point of reference for all queries, requests or issues and will be an integral part of the company&rsquo;s workforce.</li><li>Assist colleagues and executives by supporting them with planning and distributing information</li><li>Answering phone calls and redirect them when necessary</li></ul>Requirements:-<ul><li>Degree in Business Management or Diploma at least</li><li>Proven work experience as a Executive Secretary least 2-5 years</li><li>Familiarity with office organization and optimization techniques</li><li>High degree of multi-tasking and time management capability</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office</li><li>Can be male.</li><li>Must be locally available and ready to join immediately.</li><li>Must have valid NOC.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Executive Secretary

Jascon Engineering WLL

Job Summary: Jascon Engineering W.L.L. is seeking a motivated and results-driven Admin Officer to join our dynamic team. The ideal candidate will be responsible for providing administrative and clerical support to ensure efficient office operations and smooth coordination between departments.Key Responsibilities:<ul><li>Handle day-to-day administrative and office support activities.</li><li>Maintain and organize company records, files, and documentation.</li><li>Coordinate with HR, Finance, and Project teams for administrative requirements.</li><li>Prepare correspondence, reports, and official documents as required.</li><li>Manage incoming and outgoing emails, calls, and office communication.</li><li>Assist with employee documentation, gate passes, and project-related paperwork.</li><li>Coordinate with suppliers, clients, and external stakeholders when required.</li><li>Ensure compliance with company policies and procedures.</li><li>Support management with administrative tasks and reporting.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>Minimum 5&ndash;7 years of administrative experience (construction or engineering industry preferred).</li><li>Good communication skills in English (Arabic is an advantage).</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Strong organizational and multitasking skills.</li><li>Ability to work independently and meet deadlines.</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional and supportive work environment</li><li>Opportunities for growth and career development</li></ul>Job Type: Full-timePay: QAR3,000.00 - QAR3,500.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Civil Construction Sector: 5 years (Preferred)</li></ul>Language:<ul><li>English, Urdu, Hindi (Preferred)</li></ul>

Administration Officer

ALAKHARIA TRADING AND CONTRACTING WLL

1. Secretary (Steel Structure)<ul><li>Provide administrative support to the steel structure department.</li><li>Prepare correspondence, reports, and meeting minutes.</li><li>Maintain project documentation, drawings, and records.</li><li>Coordinate with site, workshop, and procurement teams.</li><li>Track material delivery notes, approvals, and certifications.</li><li>Handle filing, data entry, and general office administration.</li></ul>2. Secretary (Joinery)<ul><li>Provide administrative and clerical support to the joinery department.</li><li>Manage documentation related to shop drawings, materials, and approvals.</li><li>Coordinate between workshop, site, and design teams.</li><li>Prepare reports, material logs, and production records.</li><li>Maintain filing systems and ensure document control compliance.</li><li>Support day-to-day office and departmental activities.</li></ul>Job Type: Full-timePay: QAR4,000.00 - QAR5,000.00 per month

Secretary

Explore 550+ Office administrator in Doha Qatar this January. Find roles across top companies and apply now to boost your career.