hr officer

receptionist

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operations manager

administration officer Jobs in Doha Qatar

administration officer

office administrator

HIGHRISE QATAR

Job Title: Office AdministratorEmployment Type: Full-timeReporting to: Managing Director Secretarial Responsibilities&middot; Act as the first point of contact for internal and external communications, including phone calls, emails, and in-person visits.&middot; Prepare and distribute meeting agendas, minutes, and follow-up actions.&middot; Maintain organized filing systems for physical and electronic documents.&middot; Draft correspondence, reports, and presentations as required.&middot; Handle confidential and sensitive information with discretion.&middot; Monitor and order office supplies to ensure smooth operation.&middot; Manage incoming and outgoing mail and packages.&middot; Liaise with vendors, service providers, and building management.Administrative Responsibilities&middot; Oversee day-to-day office operations to ensure efficiency and productivity.&middot; Opening of Job files and coordinating with the respective sales staff for relevant document preparations.&middot; Coordinate office maintenance and repairs, including liaising with service providers.&middot; Maintain office equipment and manage relationships with IT support.&middot; Support finance department with petty cash handling, invoice tracking, and expense reporting.&middot; Monitor and maintain office budget and expenditures under supervision.&middot; Assist in implementing and updating office policies and procedures.&middot; Maintain records and databases including company logs, licenses, vendor contracts, and insurance documents.&middot; Assist in logistics for company events, trainings, and meetings.&middot; Track inventory and manage stock of stationery, kitchen supplies, and company assets.HR Responsibilities&middot; Assist with recruitment efforts: post job ads, schedule interviews, coordinate candidate communication, candidate screening, generating relevant reports.&middot; Schedule and coordinate meetings, appointments, and travel arrangements for all staff on an annual basis so as to not overlap leaves.&middot; Maintain employee records (both digital and hard copy).&middot; Support onboarding and orientation processes for new hires.&middot; Assist with attendance and leave tracking, timesheet collection, and compliance with company policies.&middot; Prepare HR-related documents such as employment letters, ID cards, and forms.&middot; Coordinate staff training sessions and performance review schedules.&middot; Support in maintaining a positive workplace environment and enforcing workplace policies.&middot; Help manage internal communications and employee engagement activities.&middot; Assist with payroll preparation and submission by collecting and verifying timesheets and leave records.Qualifications &amp; Skills Required:&middot; Proven experience in a similar administrative or secretarial role.&middot; Excellent communication and interpersonal skills.&middot; Strong organizational and multitasking abilities.&middot; Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).&middot; Ability to work independently and as part of a team.&middot; High level of discretion, integrity, and confidentiality.&middot; Familiarity with HR practices and office management procedures.Job Type: Full-timePay: QAR4,000.00 - QAR5,000.00 per monthApplication Question(s):<ul><li>What kind of Sponsorship status do you hold currently? </li><li>How many years have you been in Qatar? </li><li>Have you worked in Qatar before? </li></ul>Experience:<ul><li>Office administrator/Secretary: 3 years (Required)</li></ul>

Office Administrator

ALIDA GLOBAL COMMERCIAL TRADING AND CONTRACTING

We are seeking a highly organized and detail-oriented Office Administrator to support our Exhibition Stand and Interior Fit-Out operations. The successful candidate will be responsible for preparing project quotations, managing purchase orders, and coordinating tender submissions while ensuring accuracy, compliance, and timely execution in line with project deadlines.Key ResponsibilitiesQuotation &amp; Costing Support<ul><li>Prepare accurate and detailed project quotations based on BOQs, drawings, and specifications</li><li>Coordinate with design, estimation, and project teams to obtain pricing and material details</li><li>Maintain updated pricing records and documentation</li><li>Follow up on submitted quotations with clients when required</li></ul>Purchase Order Management<ul><li>Prepare and issue purchase orders to suppliers and subcontractors</li><li>Coordinate with vendors for materials, fabrication, graphics, and site-related works</li><li>Monitor order status to ensure timely delivery aligned with project schedules</li><li>Maintain organized records of procurement documentation</li></ul>Tender Submission<ul><li>Compile and prepare technical and commercial tender documents</li><li>Ensure all required documentation is complete and submitted within deadlines</li><li>Coordinate internally for approvals and supporting documents</li><li>Maintain proper records of submitted tenders and correspondence</li></ul>Administrative Support<ul><li>Maintain structured filing systems for project documents and contracts</li><li>Manage office correspondence and documentation</li><li>Provide administrative support to project managers and senior management</li></ul>Requirements<ul><li>Proven experience in office administration within exhibition, events, construction, or interior fit-out industry</li><li>Strong understanding of BOQs, project documentation, and procurement processes</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Experience with ERP or accounting systems is an advantage</li><li>Excellent organizational and time-management skills</li><li>Ability to work under pressure and meet tight deadlines</li><li>Strong communication and coordination abilities</li><li>High level of accuracy and attention to detail</li></ul>Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field</li><li>Minimum 3 years of relevant experience preferred</li></ul>Job Type: Full-time

COZMALABS

We are seeking a proactive and organized Administrator with 3&ndash;4 years of experience to support daily administrative operations and ensure smooth office functioning. The ideal candidate will be detail-oriented, efficient, and capable of managing multiple responsibilities in a structured and professional environment.Key Responsibilities<ul><li>Manage day-to-day administrative and office operations</li><li>Coordinate meetings, prepare agendas, and record minutes</li><li>Maintain documentation, filing systems, and company records</li><li>Handle vendor coordination, office supplies, and procurement activities</li><li>Support HR and Finance teams with administrative documentation</li><li>Prepare reports, presentations, and official correspondence</li><li>Assist management with scheduling and travel arrangements</li><li>Ensure compliance with company policies and administrative procedures</li><li>Maintain confidentiality of company and employee information</li></ul>Required Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>3&ndash;4 years of relevant administrative experience</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational and multitasking abilities</li><li>Excellent written and verbal communication skills</li><li>Ability to work independently with minimal supervision</li><li>Strong attention to detail and problem-solving skills</li></ul>Job Type: Full-time

Administrator

Little Academy Nursery

Mind Institute is a leading multidisciplinary therapy clinic in Qatar, dedicated to providing high-quality, evidence-based therapeutic services for individuals and families. Our licensed clinicians deliver psychology, speech and language therapy, occupational therapy, physiotherapy, and ABA therapy within a supportive and professional environment.We are seeking a skilled Clinic Administrator and Front Desk Coordinator to support our therapy services. This role is essential to the smooth daily operation of the clinic and to ensuring a positive, organized experience for our clients and clinical team.Key Responsibilities<ul><li>Manage appointment scheduling, rescheduling, confirmations, and therapist diaries</li><li>Support the daily administrative operations of the clinic</li><li>Maintain accurate and confidential client records</li><li>Coordinate client communications, inquiries, and follow-ups professionally</li><li>Provide administrative support to therapists and management</li><li>Ensure a welcoming and organized front desk environment</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Administration, Business, or a related field</li><li>Previous administrative or front desk experience (healthcare experience is an advantage)</li><li>Strong organizational and communication skills</li><li>Ability to manage multiple tasks in a structured and calm manner</li><li>Proficiency in MS Office and scheduling systems</li><li>Bilingual in Arabic and English</li><li>Professional attitude with a willingness to learn and grow</li></ul>I would also like to add a section about our offerings to attract the right talent:What We Offer<ul><li>Structured and professional clinical environment</li><li>Growth opportunities within a multidisciplinary team</li><li>Supportive leadership and clear operational systems</li></ul>If you are organized, proactive, and committed to delivering excellent client service in a healthcare setting, we would like to hear from you.Job Type: Full-time

Clinic Administrator & Front Desk Coordinator

Unilink General Trading & Contracting Co.

We are looking for a detail-oriented Accountant cum Admin to manage day-to-day accounting functions and provide administrative support to ensure smooth office operations.Key Responsibilities:Accounting Duties:<ul><li>Maintain books of accounts using Tally</li><li>Handle day-to-day accounting entries, vouchers, and reconciliations</li><li>Prepare monthly, quarterly, and annual financial reports</li><li>Manage accounts payable and receivable</li><li>Bank reconciliation statements</li><li>Assist in budgeting, audits, and statutory compliance</li><li>Maintain proper documentation of financial records</li></ul>Administrative Duties:<ul><li>Handle office administration and coordination</li><li>Maintain records, files, and documentation</li><li>Manage vendor bills, invoices, and payments</li><li>Assist in HR-related administrative tasks (attendance, leave records, payroll support)</li><li>Coordinate with vendors, clients, and internal departments</li><li>Ensure smooth day-to-day office operations</li></ul>Required Skills &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or Commerce</li><li>Proficiency in Tally (must)</li><li>Good knowledge of MS Excel and MS Office</li><li>Strong organizational and multitasking skills</li><li>Attention to detail and accuracy</li><li>Good communication skills</li></ul>Preferred Candidate:<ul><li>Experience in handling both accounting and admin responsibilities</li><li>Ability to work independently</li><li>Immediate joiners preferred</li></ul>Job Type: Full-time

Accountant cum Administrator

Elegant Kitchen Trading

Key Responsibilities:<ul><li>Manage daily administrative operations and office procedures.</li><li>Prepare, organize, and maintain accurate records and documentation.</li><li>Coordinate meetings, schedules, and internal communications.</li><li>Handle correspondence, reports, and data entry tasks.</li><li>Support HR, finance, and other departments with administrative needs.</li><li>Monitor office supplies and coordinate procurement.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements:<ul><li>Minimum 5 years of experience in an administrative role.</li><li>Proficient in MS Office and office management software.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to multitask and work under pressure.</li><li>Detail-oriented with strong problem-solving abilities.</li></ul>Job Type: Full-time

ADMIN

Chef Middle East

<div>
 
 Receptionist will be responsible for serving as the first point of contact for visitors, ensuring a warm and professional welcome. This includes greeting guests, managing inbound and outbound mail, handling phone calls and inquiries, providing general administrative and clerical support, and assisting with scheduling and other office tasks as needed.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
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 Coordinate and oversee the day-to-day management of the office, ensuring smooth operations, maintenance, and cleanliness.
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 Monitor office supplies and provisions, prepare and process Purchase Orders (POs) and Local Purchase Orders (LPOs), and manage inventory efficiently.
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 Receive, verify, and process invoices, bills, and other office documents.
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 Arrange couriers and manage timely dispatch of documents as needed.
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 Handle incoming calls from customers, suppliers, and internal staff professionally and promptly.
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 Manage office space arrangements, including seating, facilities, and equipment.
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 Perform general administrative tasks including filing, data entry, record-keeping, document management, and report preparation.
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 Maintain office calendars, schedule meetings, and coordinate appointments for management.
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 Support Engagement Committee activities and contribute to employee engagement initiatives.
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 Perform miscellaneous job-related duties as assigned to ensure seamless office operations.
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 </ul>
 
 
 
 
 
 Qualifications
 
 
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 Bachelor&rsquo;s degree or equivalent with 1 year of experience in similar role is preferred
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 Must be familiar with current software packages such as Microsoft Office
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 Ability to maintain a positive attitude
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 Excellent communication skills
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 </ul>
 
 
</div>

Receptionist

Explore 412+ Office administrator in Doha Qatar this March. Find roles across top companies and apply now to boost your career.

412 office administrator jobs In Doha Qatar

Office Administrator

Office Administrator

Administrator

Clinic Administrator & Front Desk Coordinator

Accountant cum Administrator

ADMIN

Receptionist