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finance manager

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administrative assistant Jobs in Doha Qatar

administrative assistant

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front office receptionist

office manager

Premium Limited Group

Job Summary:The Office Manager is responsible for overseeing the daily operations of the office, ensuring an efficient, organized, and productive work environment. This role involves coordinating administrative tasks, supporting management and staff, and maintaining smooth communication between departments and external partners.Key Responsibilities:-Supervise and coordinate daily office activities and operations.-Manage office supplies inventory and place orders as needed.-Organize and schedule meetings, appointments, and travel arrangements.-Prepare reports, presentations, and correspondence as required.-Handle incoming and outgoing communications (emails, calls, letters).Implement and maintain office policies and procedures.Requirements:Proven experience as an Office Manager, Administrative Officer, or similar role.Strong organizational and time-management skills.Excellent written and verbal communication skills (English and Arabic preferred).Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).Ability to handle multiple tasks and prioritize effectively.Strong problem-solving skills and attention to detail.Personal Attributes:Professional appearance and demeanor.Leadership and team coordination abilities.High level of confidentiality and integrity.Positive attitude and flexibility.Job Type: Full-time

Confidential Careers

<div>
 
 
 Job Summary
 
 
 
 The Office Manager ensures the smooth and efficient operation of the office by overseeing administrative systems, supervising staff, and coordinating daily activities. This role is critical in maintaining organizational effectiveness, supporting cross-departmental collaboration, and providing accurate reporting to assist top management in decision-making.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Office Management
 
 
 <ul>
 <li>
 Maintain office efficiency through strategic planning, system implementation, and workspace organization.
 </li>
 <li>
 Allocate resources effectively to support operational needs.
 </li>
 <li>
 Supervise and coordinate office staff to ensure high productivity.
 </li>
 <li>
 Facilitate seamless communication and coordination across departments.
 </li>
 <li>
 Develop, implement, and monitor office procedures and standards.
 </li>
 <li>
 Manage executive calendars, appointments, and meeting logistics.
 </li>
 <li>
 Promote a positive and collaborative office environment.
 </li>
 </ul>
 
 
 
 
 
 2. Correspondence &amp; Information Management
 
 
 <ul>
 <li>
 Ensure the confidentiality, integrity, and security of all office correspondence and sensitive information.
 </li>
 <li>
 Establish and maintain organized, up-to-date filing and documentation systems.
 </li>
 <li>
 Oversee scheduling and reminders for executive appointments and critical meetings.
 </li>
 </ul>
 
 
 
 
 
 3. Reporting &amp; Documentation
 
 
 <ul>
 <li>
 Prepare professional, accurate reports, memos, and presentations within set deadlines.
 </li>
 <li>
 Ensure timely submission of documents for review and signature (within one business day of instruction).
 </li>
 <li>
 Maintain high standards of accuracy, quality, and presentation in all documentation.
 </li>
 </ul>
 
 
 
 
 
 Job Knowledge &amp; Skills
 
 
 <ul>
 <li>
 Strong knowledge of office management practices and administrative procedures.
 </li>
 <li>
 Proven experience in staff supervision and delegation.
 </li>
 <li>
 Proficiency in data collection, monitoring, and reporting.
 </li>
 <li>
 Excellent command of English (written and spoken).
 </li>
 <li>
 High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 </li>
 <li>
 Knowledge of Arabic is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 
 Total Experience:
 
 Minimum 9 years
 </li>
 <li>
 
 In-role Experience:
 
 Minimum 5 years in office management
 </li>
 <li>
 
 GCC Experience:
 
 Minimum 4 years
 </li>
 </ul>
 
 
 
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration or a related field.
 </li>
 </ul>
</div>

Office Manager

Alhamal Trading & Contracting W.L.L.

We are seeking a highly skilled executive office manager to join our team immediately.Key Requirements:<ul><li>Nationality: Preferred Arabic nationality.</li><li>Experience: Proven track record of working with high-level management&mdash;a financial</li><li>Skills:</li><li>Exceptional proficiency in secretarial tasks.</li><li>Advanced knowledge of Microsoft Office Professional.</li><li>Availability: Immediate joining with transferable sponsorship.</li></ul>Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage and maintain executives&rsquo; schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.</li><li>Communication:</li><li>Act as the primary point of contact between executives and internal/external stakeholders.</li><li>Handle correspondence, emails, and calls on behalf of the management.</li><li>Document Management:</li><li>Draft, format, and proofread reports, presentations, and other documents.</li><li>Maintain accurate records and ensure proper filing of documents, both electronically and physically.</li><li>Office Coordination:</li><li>Ensure office supplies and resources are well-stocked and functioning efficiently.</li><li>Coordinate with departments to assist in the implementation of company policies and procedures.</li><li>Confidentiality &amp; Professionalism:</li><li>Handle sensitive information with utmost discretion and maintain confidentiality.</li><li>Represent the company and its management professionally at all times.</li><li>Technical Expertise:</li><li>Utilize Microsoft Office (Word, Excel, PowerPoint, Outlook) to prepare professional documents, presentations, and reports.</li></ul>Job Type: Full-time

Executive Office Manager

Moonlight Hospitality and Hotel Operation Management

Job Title: Front Office ManagerLocation: Doha, QatarCompany: Moonlight Hospitality and Hotel Operation ManagementEmployment Type: Full-TimeAbout the RoleWe are looking for an experienced and service-oriented Front Office Manager to lead our front office operations and ensure exceptional guest experiences. The ideal candidate will have a strong background in hospitality, excellent leadership skills, and the ability to maintain high service standards while managing the day-to-day activities of the front office team.Key Responsibilities<ul><li>Supervise and oversee all front office functions including reception, guest relations, reservations, and concierge services.</li><li>Ensure smooth daily operations, effective room allocation, and accurate guest billing.</li><li>Lead and motivate the front office team to deliver outstanding guest service at all times.</li><li>Handle guest complaints and requests promptly, professionally, and efficiently.</li><li>Coordinate with other hotel departments (Housekeeping, Maintenance, F&amp;B) to ensure seamless guest experiences.</li><li>Develop and implement front office procedures and service standards.</li><li>Monitor staff performance, conduct training, and ensure adherence to company policies.</li><li>Prepare daily reports, occupancy forecasts, and performance summaries for management review.</li><li>Support revenue management and upselling initiatives to maximize occupancy and profitability.</li><li>Maintain compliance with hotel brand standards and local regulations.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Hospitality Management or a related field.</li><li>Minimum 3 years of front office experience, with at least 1 year in a supervisory or managerial role.</li><li>Strong knowledge of hotel front office operations, online booking platforms policies, PMS systems (Opera or equivalent), and reservation processes.</li><li>Excellent communication, leadership, and problem-solving skills.</li><li>High attention to detail and a passion for guest satisfaction.</li><li>Ability to manage a team in a fast-paced environment with professionalism and composure.</li><li>Fluency in English; knowledge of Arabic or other languages is an advantage.</li></ul>What We Offer<ul><li>Competitive salary and benefits package</li><li>Accommodation and meals (if applicable)</li><li>Health insurance and paid annual leave</li><li>Professional development and career advancement opportunities</li></ul>To Apply: Please send your updated CV and a brief cover letter explaining your experience and suitability for the role to maria@wonderpalace.com.qaJob Types: Full-time, Permanent

Front Office Manager

Modular Construction & Electromechanical

We Are Hiring &ndash; Executive Admin/ Office Manager (Local Hire Only) Location: Qatar Company: [Your Company Name]We are a reputable Contracting Company in Qatar looking for an experienced Executive Admin/ Office Managerial position to join our team.The ideal candidate must be currently in Qatar, available to join immediately, and have at least 5 years of relevant experience in a similar field.Position: Key Responsibilities:1. Executive Assistant to the General Manager<ul><li>Manage daily schedules, meetings, and correspondence for the General Manager.</li><li>Prepare reports, letters, and presentations as required.</li><li>Handle confidential and sensitive company information with professionalism.</li><li>Coordinate internal and external communications on behalf of management.</li></ul>2. HR Works<ul><li>Assist in employee recruitment, onboarding, and record management.</li><li>Maintain and update staff files, attendance, and leave records.</li><li>Support HR policies, procedures, and employee relations activities.</li><li>Coordinate with PRO for visa renewals, QID, and other HR-related tasks.</li></ul>3. Project Coordination<ul><li>Support project teams with documentation, scheduling, and progress tracking.</li><li>Coordinate with site engineers and procurement for project requirements.</li><li>Prepare project-related reports and maintain communication between departments.</li></ul>4. Cost Control &amp; Documentation<ul><li>Assist in monitoring project costs, budget updates, and expense tracking.</li><li>Ensure all project documentation is properly filed, updated, and accessible.</li><li>Prepare purchase requests, quotations, and other cost-related documents.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree</li><li>Minimum 5 years of experience in administration within a construction or contracting company.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Proficient in MS Office and document control systems.</li><li>Must be locally available in Qatar and ready to join immediately.</li></ul>Job Type: Full-time

Executive Admin/ Office Manager

Candidzone

Office Manager and Office SecretaryDuration: 3 months and renewableNationality: AnyLanguage: English, (Arabic is an added advantage)Location: Lusail, Qatar Nearest Transport: Marina South Tram Station Working Hours: 8 hours per day + break Work Days: 5 days a weekJob Summary: We are seeking a professional and highly organized Office Manager / Secretary to oversee office operations and provide administrative support. The ideal candidate will ensure smooth daily workflow, assist management, and maintain a well-structured office environment.Key Responsibilities:<ul><li>Preferably with experience in e-publishing or e-design.</li><li>Prepare reports, presentations, and documents as required.</li><li>Manage daily office operations and maintain efficiency.</li><li>Act as the main point of contact for internal staff, clients, and visitors.</li><li>Handle phone calls, emails, and correspondence professionally.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain electronic and paper filing systems.</li><li>Manage office supplies and place orders as necessary.</li><li>Assist in budget tracking, invoices, and expense reports.</li><li>Ensure adherence to company policies and maintain confidentiality.</li><li>Support HR functions including onboarding, leave management, and employee records.</li><li>Coordinate special projects and office events.</li><li>Communicate with the landlord regarding any office issues or small inconveniences.</li><li>Communicate with suppliers when necessary to ensure smooth office operations.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field preferred.</li><li>Proven experience as an Office Manager, Secretary, or in an administrative role.</li><li>Proficient in Microsoft Office Suite and office management software.</li><li>Excellent organizational, multitasking, and communication skills.</li><li>Professional demeanor with strong interpersonal abilities.</li></ul>Desired Attributes:<ul><li>Detail-oriented, proactive, and adaptable.</li><li>Problem-solving mindset with ability to anticipate needs.</li><li>Discreet, trustworthy, and customer-service oriented.</li><li>Friendly, approachable, and professional.</li><li>Must have valid qatar id</li></ul>Apply now :- Send CV to WhatsApp +97430662111Job Types: Full-time, Temporary Contract length: 3 months

Hiring Now: Office Manager / Office Secretary

Qatar Care

Our company is looking for a highly organized and detail-oriented Office Administrator with a solid background in Human Resources to support daily administrative operations and HR functions.Key Responsibilities:<ul><li>Manage day-to-day office operations and ensure smooth workflow</li><li>Handle documentation, correspondence, and filing systems (both digital and physical)</li><li>Assist with HR functions, including recruitment, onboarding, employee records, and leave management</li><li>Support payroll preparation and track attendance records</li><li>Ensure compliance with company policies and Qatar labor laws</li><li>Organize meetings, prepare agendas, and take minutes as required</li><li>Liaise with internal departments and external stakeholders</li></ul>Requirements:<ul><li>Proven experience as an Office Administrator, Office Manager, or similar role</li><li>Minimum 2&ndash;4 years of HR-related experience</li><li>Excellent written and verbal communication skills in English (Arabic is a plus)</li><li>Strong knowledge of MS Office</li><li>Familiarity with Qatar labor laws and HR best practices</li><li>Ability to multitask, prioritize, and work independently</li><li>Transferable visa with NOC is a must</li></ul>Job Types: Full-time, Permanent

Office Administrator (with HR Experience)

Explore 1419+ Office manager in Doha Qatar this November. Find roles across top companies and apply now to boost your career.