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executive assistant

Al-Wafiq Global Pvt Ltd

Location: Saudi Arabia Gender Requirement: Male Salary: Based on experience Education: Bachelor&rsquo;s Degree preferred (not mandatory if substantial experience exists) Language Requirement: Proficient in English; knowledge of Arabic is a plusJob SummaryWe are seeking a highly organized, responsible, and proactive Executive Assistant who will play a vital role in supporting the daily activities of the company&rsquo;s top executive. The Executive Assistant will act as the right-hand person to the Boss, ensuring seamless daily operations, handling sensitive matters with discretion, and maintaining a professional working relationship at all times.Key ResponsibilitiesAdministrative Support<ul><li>Manage and maintain the Boss&rsquo;s calendar, including scheduling meetings, appointments, and travel.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Organize and maintain files, records, and important documents.</li><li>Handle confidential and sensitive information with the utmost discretion.</li><li>Draft emails, letters, memos, and reports in English (and Arabic if required).</li></ul>Communication Management<ul><li>Act as the point of contact between the Boss and internal/external stakeholders.</li><li>Screen calls, emails, and messages; respond when appropriate and escalate when necessary.</li><li>Coordinate with departments and keep the Boss updated on key matters.</li></ul>Travel &amp; Logistics<ul><li>Arrange flights, hotels, transportation, and visas as needed.</li><li>Prepare travel itineraries and ensure smooth execution of travel plans.</li></ul>Office &amp; Personal Tasks<ul><li>Assist with professional and occasional personal tasks.</li><li>Keep the Boss&rsquo;s office organized, equipped, and well-maintained.</li><li>Handle errands and special requests with flexibility.</li></ul>Reporting &amp; Documentation<ul><li>Assist in preparing presentations, reports, and data analysis.</li><li>Monitor deadlines and ensure timely submission of reports/documents.</li></ul>Professional Conduct<ul><li>Maintain a polished, professional appearance and demeanor.</li><li>Ensure punctuality, reliability, and confidentiality at all times.</li><li>Adapt to the Boss&rsquo;s working style and preferences for maximum efficiency.</li></ul>Requirements<ul><li>Experience: Minimum 2&ndash;5 years as an Executive Assistant or Personal Assistant ( Only candidates with Executive Assistant experience will be accepted. Any other field experience = CV Rejected).</li><li>Education: Bachelor&rsquo;s Degree preferred, not mandatory if strong experience exists.</li><li>Language: Proficient in English; Arabic knowledge is a plus.</li><li>Tech Skills: Strong expertise in Microsoft Office (Word, Excel, PowerPoint), Outlook, IT knowledge, AnyDesk, calendar apps.</li><li>System Skills: Comfortable with laptop &amp; desktop usage.</li><li>Soft Skills: Organization, strong follow-ups, discretion, problem-solving, communication, and time management.</li><li>Nationality: Open to all nationalities &ndash; must already be in Saudi Arabia or willing to relocate.</li></ul>Additional Notes<ul><li>Only candidates with Executive Assistant experience will be considered. Others will be rejected automatically.</li><li>Strong skills in MS Office, IT systems, Outlook, AnyDesk, Laptop/Desktop handling, organization, and follow-ups are mandatory.</li><li>Flexibility in working hours may be required.</li><li>Must handle pressure and maintain composure in a fast-paced environment.</li><li>A professional, respectful, and trustworthy attitude is essential.</li></ul>How to Apply: Submit your CV in PDF format only via our website: https://piece-of-fabric1.odoo.com/jobs/executive-assistant-31CVs without Executive Assistant experience will be Rejected.Job Type: Full-timeApplication Question(s):<ul><li>Strong skills in MS Office, IT systems, Outlook, AnyDesk, Laptop/Desktop handling, organization, and follow-ups are mandatory.</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Assisant: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Location:<ul><li>Jeddah (Required)</li></ul>

Executive Assistant

Sealy Mattress Middle East

<div>Sealy Mattress Middle East is seeking a proactive and highly organized Executive Assistant to support our executive team in Jeddah. As a pivotal member of our organization, you will provide comprehensive administrative support, ensuring smooth operations and effective communication across various departments. Your role will involve managing schedules, coordinating meetings, and assisting in project management while maintaining the highest level of professionalism and confidentiality. If you are detail-oriented, adaptable and thrive in a fast-paced environment, we invite you to join our dynamic team.<h3 class="jobSectionHeader"> 
Responsibilities</h3><ul>
<li>Manage executives' schedules, including appointments, meetings, and travel arrangements.</li>
<li>Prepare reports, presentations, and correspondence as required.</li>
<li>Coordinate internal and external meetings, ensuring all necessary materials are prepared in advance.</li>
<li>Assist in project management by tracking deadlines and progress on various initiatives.</li>
<li>Maintain organized filing systems and databases for easy access to information.</li>
<li>Act as a liaison between executives and various departments to facilitate communication.</li>
<li>Handle confidential information with discretion and professionalism.</li>
</ul>Requirements<ul>
<li>Bachelor's degree in Business Administration, Management, or a related field.</li>
<li>3-5 years of experience as an Executive Assistant or in a similar administrative role.</li>
<li>Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Excellent organizational and time management skills.</li>
<li>Strong written and verbal communication skills in both Arabic and English.</li>
<li>Ability to work independently and prioritize tasks effectively.</li>
<li>High level of attention to detail and problem-solving abilities.</li>
<li>25 to 35 years old.</li>
<li>Female</li>
<li>Saudi national.</li>
</ul>Benefits<ul>
<li>Private Health Insurance</li>
<li>Pension Plan</li>
<li>Training &amp; Development</li>
<li>Performance Bonus</li></ul></div>

Astek Middle East

<div>
 
 
 Job Title:
 
 Executive Assistant
 
 
 
 Location:
 
 Riyadh, KSA (Onsite)
 
 
 
 Contract:
 
 1 Year (Extendable)
 
 
 
 Position Overview:
 
 
 
 We are looking for a dynamic and proactive
 
 Assistant Coordinator
 
 to support our client&rsquo;s CTO and enhance the overall operational efficiency of the team. The ideal candidate will be highly organized, possess excellent English communication skills, and demonstrate a social and approachable personality. This role requires someone who can manage multiple responsibilities with a hands-on approach and a can-do attitude.
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Provide support to employees by addressing concerns and ensuring a positive work environment
 
 
 &bull; Review and verify invoices for accuracy and completeness
 
 
 &bull; Coordinate internally to follow up on tasks and ensure timely execution
 
 
 &bull; Manage the CTO&rsquo;s calendar, schedule meetings, and arrange events
 
 
 &bull; Maintain strong relationships with vendors and ensure effective communication and follow-up
 
 
 
 Qualifications:
 
 
 
 &bull; Minimum 1 year of experience in a similar administrative or coordination role
 
 
 &bull; Excellent command of English (written and verbal)
 
 
 &bull; Strong interpersonal and communication skills
 
 
 &bull; Demonstrated ability to take initiative and work effectively in a fast-paced environment
 
 
 &bull; Proficient in handling multiple tasks and setting priorities
 
 
 
 Soft Skills:
 
 
 
 &bull; Outgoing and confident personality
 
 
 &bull; Ability to engage and collaborate with cross-functional teams
 
 
 &bull; Professional, proactive, and detail-oriented
 
</div>

Infinite pl

<div><div>Infinite pl, is a digital led tech firm driven to become a digital logistics pioneer by harnessing the power of people, data, and platforms. We are enabled through inhouse, external, network, &amp; other investment capabilities which we utilize to orchestrate &amp; build innovative platforms that tackle complex problems within logistics &amp; adjacent sectors.</div><div>
</div><div>
Infinite pl&rsquo;s mission is nothing short of a logistics revolution! We're here to enrich the experiences of governments, businesses, and residents around the world through cutting-edge digital solutions. &quot;We're not just players; we're game-changers.&quot;</div><div>
</div><div>
Infinite pl &#65039; - where innovation meets logistics, and the journey is Infinitely boundless!</div><div>
</div><div>
Let's disrupt logistics together and explore infinite opportunities!</div>
<div>Key Responsibilities:</div><ul><li>Calendar Management: Plan, coordinate, and manage complex calendars, including scheduling internal/external meetings, avoiding conflicts, and prioritizing requests.</li><li>Travel Coordination: Arrange and manage business trips, including flights, accommodations, visas, transportation, and detailed itineraries.</li><li>Communication Support: Draft, proofread, and manage professional correspondence in English and Arabic (if applicable).</li><li>Meeting Support: Prepare agendas, take minutes, track action items, and follow up to ensure completion.</li><li>Document &amp; File Management: Organize and maintain digital and physical records for easy retrieval.</li><li>Task Prioritization: Anticipate needs, identify priorities, and ensure deadlines are met.</li><li>Confidentiality: Handle sensitive information with the highest level of discretion.</li></ul><div></div><div> 
Qualifications:</div><ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>Proven experience as an Executive Assistant or similar role (minimum 3&ndash;5 years).</li><li>Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in Microsoft Office Suite and other productivity tools.</li><li>High level of professionalism, discretion, and reliability.</li></ul><div></div><div> 
Preferred Skills:</div><ul><li>Experience supporting C-level executives.</li><li>Ability to work under pressure and adapt to changing priorities.</li><li>Strong interpersonal skills and a service-oriented mindset.</li></ul></div>

<div>
 
 Infinite pl
 
 , is a digital led tech firm driven to become a digital logistics pioneer by harnessing the power of people, data, and platforms. We are enabled through inhouse, external, network, &amp; other investment capabilities which we utilize to orchestrate &amp; build innovative platforms that tackle complex problems within logistics &amp; adjacent sectors.
 
 
 Infinite pl&rsquo;s mission is nothing short of a logistics revolution! We're here to enrich the experiences of governments, businesses, and residents around the world through cutting-edge digital solutions. "We're not just players; we're game-changers."
 
 
 Infinite pl ♾️ - where innovation meets logistics, and the journey is Infinitely boundless!
 
 
 Let's disrupt logistics together and explore infinite opportunities!
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Calendar Management: Plan, coordinate, and manage complex calendars, including scheduling internal/external meetings, avoiding conflicts, and prioritizing requests
 </li>
 <li>
 Travel Coordination: Arrange and manage business trips, including flights, accommodations, visas, transportation, and detailed itineraries
 </li>
 <li>
 Communication Support: Draft, proofread, and manage professional correspondence in English and Arabic (if applicable)
 </li>
 <li>
 Meeting Support: Prepare agendas, take minutes, track action items, and follow up to ensure completion
 </li>
 <li>
 Document &amp; File Management: Organize and maintain digital and physical records for easy retrieval
 </li>
 <li>
 Task Prioritization: Anticipate needs, identify priorities, and ensure deadlines are met
 </li>
 <li>
 Confidentiality: Handle sensitive information with the highest level of discretion
 
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field (preferred)
 </li>
 <li>
 Proven experience as an Executive Assistant or similar role (minimum 3&ndash;5 years)
 </li>
 <li>
 Excellent written and verbal communication skills in English (Arabic is a plus)
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other productivity tools
 </li>
 <li>
 High level of professionalism, discretion, and reliability
 
 
 
 
 </li>
 </ul>
 
 Preferred Skills:
 
 
 
 
 <ul>
 <li>
 Experience supporting C-level executives
 </li>
 <li>
 Ability to work under pressure and adapt to changing priorities
 </li>
 <li>
 Strong interpersonal skills and a service-oriented mindset
 
 
 </li>
 </ul>
</div>

Umq Design

<div>
 
 
 Job Description:
 
 
 
 
 
 
 1.
 
 Calendar Management
 
 : Organizing and managing the executive's
 
 
 schedule, including arranging appointments, meetings, and conference calls.
 
 
 They must prioritize tasks and anticipate potential conflicts to ensure the
 
 
 executive's time is used effectively.
 
 
 2.
 
 Communication:
 
 Acting as the primary point of contact
 
 
 for the executive, screening and managing incoming calls, emails, and other
 
 
 forms of communication. Drafting and responding to correspondence on behalf of
 
 
 the executive.
 
 
 3.
 
 Travel Arrangements:
 
 Handling travel logistics, including
 
 
 booking flights, accommodations, transportation, and preparing travel
 
 
 itineraries. Ensuring that the executive's travel plans align with their
 
 
 schedule and business needs.
 
 
 4.
 
 Meeting Support:
 
 Coordinating and preparing materials for
 
 
 meetings, including agendas, presentations, and meeting minutes. They may also
 
 
 attend meetings with the executive to take notes and follow up on action items.
 
 
 5.
 
 Document Preparation:
 
 Drafting, formatting, and proofreading
 
 
 reports, memos, and other documents as needed. Ensuring that all documents are
 
 
 accurate and meet the executive's standards.
 
 
 6.
 
 Database Management:
 
 Maintaining and organizing files,
 
 
 records, and databases, both physical and electronic, to ensure easy access to
 
 
 information when needed.
 
 
 7.
 
 Confidentiality and Discretion:
 
 Handling sensitive and confidential
 
 
 information with the utmost care and discretion. Executives often entrust their
 
 
 Executive Secretary with confidential matters that require strict
 
 
 confidentiality.
 
 
 8.
 
 Office Administration:
 
 Overseeing general office operations,
 
 
 including ordering supplies, managing office equipment, and handling incoming
 
 
 and outgoing mail.
 
 
 9.
 
 Relationship Management:
 
 Building and maintaining positive
 
 
 relationships with key stakeholders, both internally and externally, on behalf
 
 
 of the executive.
 
 
 10.
 
 Problem Solving:
 
 Anticipating and addressing challenges
 
 
 that may arise in the executive's absence or in the course of their
 
 
 responsibilities, making independent decisions when necessary.
 
 
 11.
 
 Special Projects
 
 : Assisting the executive with special
 
 
 projects, research, and other tasks that contribute to the achievement of
 
 
 organizational goals.
 
 
 12.
 
 Time and Expense Management:
 
 Tracking and managing the executive's
 
 
 expenses, ensuring they adhere to company policies and procedures.
 
 
 
 
 
 
 Qualifications and Skills:
 
 
 
 
 
 <ul>
 <li>
 (FLUENT) English Communication Skills Riding, Writing and Speaking.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities (ENGLISH &amp; ARABIC).
 </li>
 <li>
 Proficiency in office software (e.g., Microsoft Office Suite).
 </li>
 <li>
 High level of professionalism and adaptability.
 </li>
 <li>
 Ability to handle multiple tasks and prioritize effectively.
 </li>
 <li>
 Discretion and ability to handle confidential information.
 </li>
 <li>
 Strong problem-solving and decision-making skills.
 </li>
 <li>
 Experience in a similar administrative role is typically required.
 </li>
 </ul>
 
 
</div>

Big Fish Recruitment

The Role
 Job Title: Executive Assistant to CEO (Male) Location: Dammam, Saudi Arabia Position Overview: We are seeking an experienced Executive Assistant to provide high-level administrative and executive support to the CEO. The ideal candidate will be a proactive professional with a proven track record of supporting C-level executives, handling confidential information, and managing complex schedules in a fast-paced environment. Key Responsibilities: • Provide comprehensive executive support to the CEO, including calendar management, travel arrangements, and meeting coordination. • Act as the primary point of contact between the CEO and internal/external stakeholders. • Prepare correspondence, presentations, and reports on behalf of the CEO. • Maintain strict confidentiality of sensitive information and documents. • Manage and prioritize incoming communications, ensuring timely responses and follow-ups. • Coordinate executive meetings, including preparing agendas, minutes, and action item tracking. • Support the CEO in strategic initiatives, project follow-ups, and operational requirements. • Handle ad hoc administrative tasks as required.
 
Requirements
 <ul>
<li>Bachelor’s degree in Business Administration or related field (preferred). • Minimum 10 years’ experience in an Executive Assistant role supporting C-level executives. • Strong organizational, time management, and multitasking skills. • Excellent written and verbal communication skills in English. • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). • High level of discretion, integrity, and professionalism. • Ability to thrive in a dynamic and demanding environment. Preferred Candidate Profile: • MALE; Based in or willing to relocate to Dammam, Saudi Arabia. • Experienced in healthcare or corporate environments (preferred).</li>
</ul>
About the company
 Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.

Executive Assistant to CEO

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