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executive assistant

Ethara

<div>
 
 
 Executive Assistant to the Chief Digital &amp; Technology Officer
 
 
 
 Digital &amp; Technology
 
 
 Abu Dhabi, UAE
 
 
 
 
 
 
 Job Overview:
 
 
 <ul>
 <li>
 The Executive Assistant to the Chief Digital &amp; Technology Officer (CDTO) will provide comprehensive executive and operational support to enable the smooth delivery of Ethara&rsquo;s digital transformation and technology strategy.
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 This role requires a highly organized, tech-savvy, and proactive professional who can manage executive priorities, coordinate projects, and act as a trusted liaison across stakeholders.
 </li>
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 The Executive Assistant will play a pivotal role in ensuring that the CDTO&rsquo;s office operates efficiently and effectively.
 </li>
 </ul>
 
 
 
 
 
 Duties &amp; Responsibilities:
 
 
 
 
 
 Executive &amp; Operational Support
 
 
 
 <ul>
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 Manage the CDTO&rsquo;s calendar, travel, and scheduling with precision, ensuring optimal time management.
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 Organize and prepare for meetings (internal/external), including agendas, materials, presentations, and action points.
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 Track and follow up on key deliverables from meetings, ensuring accountability and timely completion.
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 Act as the primary liaison between the CDTO and internal/external stakeholders, ensuring smooth communication flow.
 </li>
 </ul>
 
 
 
 Project &amp; Delivery Coordination
 
 
 
 <ul>
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 Support the execution of digital transformation and innovation projects by tracking tasks, aligning owners, and monitoring deadlines.
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 Maintain dashboards, trackers, and reports to provide visibility into project status, risks, and dependencies.
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 Assist in documenting business processes, SOPs, and workflows.
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 Coordinate across cross-functional teams and business units to ensure alignment with CDTO priorities.
 </li>
 </ul>
 
 
 
 Technology &amp; Data Support
 
 
 
 <ul>
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 Utilize productivity and collaboration tools (MS Office, Google Workspace, Asana, Jira, Trello, or similar) to manage projects and communications effectively.
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 Conduct research and prepare high-quality, data-driven presentations, briefs, and reports.
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 Provide light technical support (e.g., system onboarding, digital tool setup) to improve team efficiency and adoption of digital platforms
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Job Specifications:
 
 </li>
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 Minimum 5+ years of experience as an Executive Assistant, Project Coordinator, or similar role supporting senior or C-level executives.
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 Strong background in technology, digital transformation, live entertainment, sports, or related industries.
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 Proven track record in managing complex schedules, executive priorities, and multi-stakeholder coordination.
 </li>
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 Familiarity with digital transformation initiatives, IT systems, or tech operations is highly desirable.
 </li>
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 Bachelor&rsquo;s degree in Business Administration, Information Technology, or related field
 </li>
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 Master&rsquo;s degree preferred
 </li>
 <li>
 Project management certifications (PMP, Prince2, Agile/Scrum) are an advantage.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Required Skills:
 
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 Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and Google Workspace.
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 Skilled in project management and collaboration tools (Asana, Jira, Trello, Monday.com, MS Teams, SharePoint, Confluence, etc.).
 </li>
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 Ability to create dashboards, trackers, and executive reports with strong data visualization skills.
 </li>
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 Strong presentation and report design capability.
 </li>
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 Comfortable providing light IT support for digital tools (system setup, onboarding, troubleshooting).
 </li>
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 Familiarity with enterprise systems (ERP, HRIS, or ITSM platforms) is an advantage.
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 Communication: Exceptional written and verbal communication with the ability to engage confidently at all organizational levels.
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 Organization &amp; Prioritization: Excellent time management skills with the ability to handle multiple priorities and deadlines.
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 Confidentiality &amp; Integrity: Trusted to handle sensitive and confidential information with discretion.
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 Interpersonal Skills: Professional demeanor with strong relationship-building capabilities.
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 Adaptability: Resilient and flexible in responding to shifting priorities in a fast-paced environment.
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 Problem-solving: Proactive, resourceful, and solutions-oriented.
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 Attention to Detail: High accuracy in documentation, reporting, and follow-up.
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 Collaboration: Effective team player who facilitates coordination across diverse teams.
 </li>
 </ul>
</div>

Executive Assistant

YS Capital

<div>
 
 We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.
 
 
 Tasks
 
 <ul>
 
 <li>
 Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
 </li>
 
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 Prepare and edit correspondence, reports, presentations, and other documents as needed.Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
 </li>
 
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 Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
 </li>
 
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 Handle confidential information with the utmost discretion and professionalism.Assist with special projects and events, ensuring all logistics are handled efficiently.
 </li>
 
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 Maintain and update filing systems, databases, and records, both electronic and physical.Liaise with internal and external stakeholders, building and maintaining positive relationships.
 </li>
 
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 Perform other administrative duties as assigned to support the executive team.
 </li>
 
 </ul>
 
 Requirements
 
 <ul>
 
 <li>
 Bachelor&rsquo;s degree or equivalent experience in business administration or a related field.
 </li>
 
 <li>
 Proven experience as an executive assistant or in a similar administrative role.
 </li>
 
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 Excellent written and verbal communication skills in English (Arabic 0r German is a plus).
 </li>
 
 <li>
 Strong organizational and time management skills, with the ability to prioritize tasks effectively.
 </li>
 
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and as part of a team, demonstrating initiative and reliability.
 </li>
 
 <li>
 High level of professionalism, discretion, and confidentiality.Flexibility and adaptability to changing priorities and demands.
 </li>
 </ul>
</div>

Big Fish Recruitment

The Role
 <ul>
<li>Provide high-level administrative and operational support to the Executive Director • Manage complex calendars, schedule meetings, and coordinate travel and logistics • Prepare professional presentations, reports, and departmental documents with accuracy and attention to detail • Handle confidential information with discretion and professionalism • Support operational processes, ensuring timely follow-up and coordination across departments • Utilize advanced Excel functions for data tracking, reporting, and analysis • Assist in organizing department-wide activities and communications • Serve as a liaison between the Executive Director and internal/external stakeholders</li>
</ul>
Requirements
 <ul>
<li>Proven experience as an Executive Assistant or Administrative Assistant • Strong verbal and written communication skills in both English and Arabic • Proficiency in Microsoft Excel (including formulas and data management) • Skilled in preparing presentations and reports • Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.</li>
</ul>
About the company
 Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.

The Citco Group Limited

<div>
 
 Job Description
 
 
 
 
 
 
 About Citco:
 
 
 
 Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1.8 trillion in assets under administration (AuA), we deliver end-to-end solutions and exceptional service to meet our clients&rsquo; needs.
 
 
 For more information about Citco, please visit www.citco.com
 
 
 
 
 
 
 About the Team &amp; Business Line:
 
 
 
 We&rsquo;re a family-owned business, not a faceless corporation. This personal approach informs every aspect of our customer service, where we develop long-lasting relationships with our clients. But we don&rsquo;t stop there: we also build these same bonds among our own teams, too. Here, we&rsquo;ve created a community where colleagues support one another and different departments help others succeed. And here, we&rsquo;ve cultivated a culture where employees care about our company values and live them in their work. At Citco, this people-centric philosophy is the core of who we are&mdash;and it shines through in everything we do, every day.
 
 
 
 
 
 Responsibilities for Candidates
 
 
 
 
 
 
 Your Role:
 
 
 
 
 Executive Assistant Duties:
 
 
 <ul>
 <li>
 Calendar Management:
 </li>
 </ul>
 
 Proactively manage the MD's schedule, including scheduling meetings, prioritizing requests,
 
 <ul>
 <li>
 Travel Coordination:
 </li>
 </ul>
 
 Arrange complex travel bookings, including flights, hotels, and visa requirements.
 
 <ul>
 <li>
 Meeting Management:
 </li>
 </ul>
 
 Plan and coordinate meetings for the MD, leadership teams, and board committees, including booking rooms, preparing agendas, and circulating relevant papers.
 
 <ul>
 <li>
 Communication &amp; Correspondence:
 </li>
 </ul>
 
 Manage all incoming and outgoing correspondence, filter emails, and highlight critical communications requiring the MD's attention.
 
 <ul>
 <li>
 Document Preparation:
 </li>
 </ul>
 
 Draft, edit, and format reports, presentations, and other documents on behalf of the MD.
 
 <ul>
 <li>
 Stakeholder Liaison:
 </li>
 </ul>
 
 Act as a point of contact for internal and external stakeholders, ensuring effective communication and representing the MD when necessary.
 
 <ul>
 <li>
 Information Management:
 </li>
 </ul>
 
 Maintain confidential information with discretion and manage contact databases.
 
 <ul>
 <li>
 Special Projects / Event Coordination:
 </li>
 </ul>
 
 Provide support for special projects as required, or assisting with administrative tasks related to strategic initiatives.
 
 
 Key Skills &amp; Qualities
 
 <ul>
 <li>
 Organizational Skills:
 </li>
 </ul>
 
 The ability to organize and prioritize tasks efficiently is crucial in a fast-paced environment.
 
 <ul>
 <li>
 Communication Skills:
 </li>
 </ul>
 
 Excellent written and verbal communication skills are needed to liaise with stakeholders and draft professional correspondence.
 
 <ul>
 <li>
 Discretion and Confidentiality:
 </li>
 </ul>
 
 The role involves handling sensitive information, requiring absolute discretion and trustworthiness.
 
 <ul>
 <li>
 Attention to Detail:
 </li>
 </ul>
 
 Meticulous attention to detail is necessary for managing complex schedules and preparing error-free documents.
 
 <ul>
 <li>
 Problem-Solving:
 </li>
 </ul>
 
 The ability to anticipate needs and solve problems independently is highly valued.
 
 <ul>
 <li>
 Proficiency with Office Software:
 </li>
 </ul>
 
 Competency in using standard office software (e.g., Microsoft Outlook, Teams, Powerpoint) for calendar management and document creation.
 
 
 
 
 
 
 Office Management Duties
 
 
 <ul>
 <li>
 Office Operations: Oversee the day-to-day running of the office, ensuring a professional and efficient working environment.
 </li>
 <li>
 Suppliers &amp; Vendors: Manage relationships with suppliers and service providers, including procurement of office supplies and equipment.
 </li>
 <li>
 Facilities Management: Ensure office facilities are well maintained and meet staff requirements.
 </li>
 <li>
 Process Improvement: Develop and implement office policies, systems, and procedures to streamline operations.
 </li>
 <li>
 Event Support: Coordinate company events, team activities, and meetings as required.
 </li>
 </ul>
 
 
 
 
 Qualifications for Candidates
 
 
 
 
 
 
 About You:
 
 
 <ul>
 <li>
 Well-presented with a professional manner and 1-2 years' experience in a similar corporate front of house role.
 </li>
 <li>
 Polite, friendly and approachable with excellent communication and interpersonal skills.
 </li>
 <li>
 Strong administration and organizational skills with a can-do attitude to work.
 </li>
 <li>
 Consider yourself to be a confident self-starter who is happy to work in a fast-moving, entrepreneurial environment, and take responsibility for getting things done.
 </li>
 </ul>
 
 
 
 
 
 Our Benefits
 
 
 
 Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.
 
 
 We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.
 
 
 Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.
 
</div>

HIRES IMG HUMAN RESOURCES CONSULTANCY - L.L.C - S.P.C

Job Title: Administrative Secretary (With Catering Experience)Job Summary: The Administrative Secretary provides essential administrative and clerical support to ensure smooth and efficient office operations. This role involves managing schedules, coordinating meetings, handling correspondence, maintaining records, and assisting management and staff with day-to-day administrative tasks. The Administrative Secretary acts as a key point of contact within the organization, supporting communication, organization, and operational efficiency.Key Responsibilities:<ul><li>Manage and organize schedules, appointments, and meetings for management and team members.</li><li>Prepare, edit, and format documents, reports, correspondence, and presentations.</li><li>Handle incoming and outgoing communications, including phone calls, emails, and letters.</li><li>Maintain accurate records, files, and databases for easy retrieval and reference.</li><li>Coordinate office activities, events, and logistics to ensure smooth operations.</li><li>Assist with preparation of reports, proposals, and other administrative tasks as required.</li><li>Support HR, finance, or other departments with administrative and clerical tasks as needed.</li><li>Greet visitors, answer queries, and act as a liaison between management, staff, and external stakeholders.</li><li>Ensure office supplies and resources are adequately stocked and managed.</li><li>Maintain confidentiality and exercise discretion in handling sensitive information.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or diploma in Office Administration, Business Administration, or related field.</li><li>Proven experience as an administrative secretary, executive assistant, or similar role.</li><li>Excellent organizational, time-management, and multitasking skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Attention to detail and accuracy in documentation and correspondence.</li><li>Professionalism, discretion, and strong interpersonal skills.</li><li>Ability to work independently and as part of a team.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED8,000.00 per month

Administration Secretary

AtkinsRéalis

<div>AtkinsR&eacute;alis are looking for a Senior Quantity Surveyor in Abu Dhabi, UAE.
About AtkinsR&eacute;alis
Created by the integration of long-standing organizations dating back to 1911, AtkinsR&eacute;alis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory &amp; environmental services, intelligent networks &amp; cybersecurity, design &amp; engineering, procurement, project &amp; construction management, operations &amp; maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in strategic sectors such as Engineering Services, Nuclear and Capital. News and information are available at www.atkinsrealis.com or follow us on LinkedIn.
Learn more about our career opportunities at: https://careers.atkinsrealis.com
Responsibilities:<ul><li>
Administrative tasks: maintaining the organization charts, coordinating recruitment activities, organizing Crew meetings and Team events, maintain and update employee registers, schedule meetings, drafting memos/communications, greet and assist visitors/new employees warmly, etc,</li><li>
Project coordination tasks: prepare department weekly/monthly reports, develop and update Policy/Plans/Procedures/Forms/Process Maps, prepare presentations, analyze data and prepare associated reports, take minutes of meetings and monitor tasks progress as well as projects' progress, etc.</li><li>
The candidate shall handle sensitive information with the utmost discretion and confidentiality.</li></ul>
Qualifications:<ul><li>
Bachelor's degree in related field.</li><li>
A minimum of 4 years&rsquo; experience as an Executive Assistant or similar administrative role.</li><li>
Very good verbal and written communication skills in English.</li><li>
Excellent verbal and written communication skills in Arabic.</li><li>
Good command of Excel</li><li>
Proficient with Powerpoint.</li></ul>
Rewards and Benefits
We offer an excellent package which includes:<ul><li>
A competitive salary</li><li>
Medical and life insurance cover.</li><li>
Company gratuity scheme.</li><li>
Discretionary bonus scheme.</li><li>
Annual flight allowance to point of origin.</li><li>
Employee Wellbeing Programme</li></ul>
Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.
Thrive with us. When you join us, your wellbeing, health and safety become our top priority.
Engineering the future with digital. From design and engineering to project management, digital is fundamental to our way of working.
Champion lasting change. We build sustainability into everything we do.
AtkinsR&eacute;alis is committed to eliminating discrimination and encouraging diversity amongst our workforce. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction or disablement. We oppose all forms of unlawful treatment and discrimination.
Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.
We pursue this commitment by:<ul><li>
Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented;</li><li>
Complying with the relevant employment legislation and codes of practice;</li><li>
Ensuring that all existing employees, potential employees, colleagues and customers are treated equally and with respect;</li><li>
Ensuring that the workplace is an environment free from discrimination, harassment, victimisation and bullying regardless of an individual&rsquo;s gender, marital status, age, race, ethnic origin, religious conviction or disablement;</li><li>
Making all decisions relating to recruitment, selection or promotion according to the employees&rsquo; ability.</li></ul></div>

Senior Quantity Surveyor

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Administration Secretary

Senior Quantity Surveyor