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executive assistant

Big Fish Recruitment

The Role
 <ul>
<li>Provide high-level administrative and operational support to the Executive Director • Manage complex calendars, schedule meetings, and coordinate travel and logistics • Prepare professional presentations, reports, and departmental documents with accuracy and attention to detail • Handle confidential information with discretion and professionalism • Support operational processes, ensuring timely follow-up and coordination across departments • Utilize advanced Excel functions for data tracking, reporting, and analysis • Assist in organizing department-wide activities and communications • Serve as a liaison between the Executive Director and internal/external stakeholders</li>
</ul>
Requirements
 <ul>
<li>Proven experience as an Executive Assistant or Administrative Assistant • Strong verbal and written communication skills in both English and Arabic • Proficiency in Microsoft Excel (including formulas and data management) • Skilled in preparing presentations and reports • Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.</li>
</ul>
About the company
 Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.

Executive Assistant

Offset8 Capital

<div>
 
 Offset8 is an emissions investment and management group headquartered in Abu Dhabi, United Arab Emirates. Offset8 seeks to finance nature-based solutions and carbon market infrastructure in Africa and Southeast Asia.
 
 
 As the Middle East&rsquo;s first dedicated carbon market investment group, we are building a leading global institution in voluntary and compliance carbon markets. We seek to unlock financing for natural capital by acting as a global decarbonization partner for corporates and as a local steward for nature and communities.
 
 
 
 
 
 We are seeking a&nbsp;
 
 full-time Executive Assistant
 
 &nbsp;to join Offset8&rsquo;s Abu Dhabi office. This role will provide direct administrative support to the co-founders, ensuring the smooth coordination of day-to-day operations and efficient internal communication.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage calendars, schedule internal and external meetings.
 </li>
 <li>
 Coordinate complex travel arrangements and conferences.
 </li>
 <li>
 Support HR, finance, and general office functions with administrative tasks as needed.
 </li>
 <li>
 Handle incoming correspondence, phone calls, and office supply management.
 </li>
 <li>
 Coordinate with vendors, service providers, and external partners for administrative support.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 2&ndash;5 years of experience in administrative, secretarial, or executive assistant roles.
 </li>
 <li>
 Experience supporting senior executives or international teams.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and deadlines.
 </li>
 <li>
 Strong communication skills, both written and verbal.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, Gmail/Outlook, and scheduling tools.
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail.
 </li>
 <li>
 Fluent in English; additional languages are a plus.
 </li>
 </ul>
 
 
 
 
 
 Why Join Offset8
 
 
 
 Offset8 offers the opportunity to join a fast-growing, entrepreneurial institution at the forefront of global carbon markets. You will work alongside a multi-disciplinary team with deep expertise across trading, project finance, investment management, and climate policy. As part of Offset8, you will have exposure to international markets, direct impact on scaling climate solutions, and significant opportunities for personal and professional growth.
 
 
 
 
 
 
 Legal &amp; Recruitment Disclaimers
 
 
 
 Offset8 is an equal opportunity employer and is committed to building a diverse and inclusive team. We encourage applications from all qualified candidates regardless of race, color, national origin, gender, age, religion, disability, or any other legally protected status.
 
 
 Recruitment agencies: Offset8 does not accept unsolicited resumes or candidate submissions from third-party recruiters or employment agencies. Any unsolicited resumes sent to Offset8 or its employees will be considered property of Offset8 and no fees will be paid in the event a candidate is hired as a result of such submission.
 
 
 By submitting your application, you consent to the processing of your personal data by Offset8 for the purposes of recruitment and employment.
 
</div>

Offset8 Capital Limited

<div>Offset8 is an emissions investment and management group headquartered in Abu Dhabi, United Arab Emirates. Offset8 seeks to finance nature-based solutions and carbon market infrastructure in Africa and Southeast Asia.
As the Middle East&rsquo;s first dedicated carbon market investment group, we are building a leading global institution in voluntary and compliance carbon markets. We seek to unlock financing for natural capital by acting as a global decarbonization partner for corporates and as a local steward for nature and communities.
We are seeking a full-time Executive Assistant to join Offset8&rsquo;s Abu Dhabi office. This role will provide direct administrative support to the co-founders, ensuring the smooth coordination of day-to-day operations and efficient internal communication.
Responsibilities:<ul><li>
Manage calendars, schedule internal and external meetings.</li><li>
Coordinate complex travel arrangements and conferences.</li><li>
Support HR, finance, and general office functions with administrative tasks as needed.</li><li>
Handle incoming correspondence, phone calls, and office supply management.</li><li>
Coordinate with vendors, service providers, and external partners for administrative support.</li></ul>
Experience:<ul><li>
2&ndash;5 years of experience in administrative, secretarial, or executive assistant roles.</li><li>
Experience supporting senior executives or international teams.</li><li>
Excellent organizational skills with the ability to manage multiple tasks and deadlines.</li><li>
Strong communication skills, both written and verbal.</li><li>
Proficiency in Microsoft Office Suite, Gmail/Outlook, and scheduling tools.</li><li>
High level of professionalism, discretion, and attention to detail.</li><li>
Fluent in English; additional languages are a plus.</li></ul>
Why Join Offset8
Offset8 offers the opportunity to join a fast-growing, entrepreneurial institution at the forefront of global carbon markets. You will work alongside a multi-disciplinary team with deep expertise across trading, project finance, investment management, and climate policy. As part of Offset8, you will have exposure to international markets, direct impact on scaling climate solutions, and significant opportunities for personal and professional growth.
Legal &amp; Recruitment Disclaimers
Offset8 is an equal opportunity employer and is committed to building a diverse and inclusive team. We encourage applications from all qualified candidates regardless of race, color, national origin, gender, age, religion, disability, or any other legally protected status.
Recruitment agencies: Offset8 does not accept unsolicited resumes or candidate submissions from third-party recruiters or employment agencies. Any unsolicited resumes sent to Offset8 or its employees will be considered property of Offset8 and no fees will be paid in the event a candidate is hired as a result of such submission.
By submitting your application, you consent to the processing of your personal data by Offset8 for the purposes of recruitment and employment.</div>

The Citco Group Limited

<div>
 
 Job Description
 
 
 
 
 
 
 About Citco:
 
 
 
 Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1.8 trillion in assets under administration (AuA), we deliver end-to-end solutions and exceptional service to meet our clients&rsquo; needs.
 
 
 For more information about Citco, please visit www.citco.com
 
 
 
 
 
 
 About the Team &amp; Business Line:
 
 
 
 We&rsquo;re a family-owned business, not a faceless corporation. This personal approach informs every aspect of our customer service, where we develop long-lasting relationships with our clients. But we don&rsquo;t stop there: we also build these same bonds among our own teams, too. Here, we&rsquo;ve created a community where colleagues support one another and different departments help others succeed. And here, we&rsquo;ve cultivated a culture where employees care about our company values and live them in their work. At Citco, this people-centric philosophy is the core of who we are&mdash;and it shines through in everything we do, every day.
 
 
 
 
 
 Responsibilities for Candidates
 
 
 
 
 
 
 Your Role:
 
 
 
 
 Executive Assistant Duties:
 
 
 <ul>
 <li>
 Welcome and greet corporate clients and visitors to the office.
 </li>
 <li>
 Efficiently manage a busy Telephone switchboard (Avaya), including call screening, forwarding and message taking.
 </li>
 <li>
 Manage meeting room bookings and diary maintenance, manage car parking space.
 </li>
 <li>
 Co-coordinate the setting-up of refreshments for meeting rooms and staff events
 </li>
 <li>
 Receiving and dispatching couriers (local and international); receive, sort and distribute mail.
 </li>
 <li>
 Involved in dispatching of all faxes.
 </li>
 <li>
 Carry out any other clerical administrative duties as required.
 </li>
 </ul>
 
 
 Office Management Duties
 
 
 <ul>
 <li>
 Office Operations: Oversee the day-to-day running of the office, ensuring a professional and efficient working environment.
 </li>
 <li>
 Suppliers &amp; Vendors: Manage relationships with suppliers and service providers, including procurement of office supplies and equipment.
 </li>
 <li>
 Facilities Management: Ensure office facilities are well maintained and meet staff requirements.
 </li>
 <li>
 Process Improvement: Develop and implement office policies, systems, and procedures to streamline operations.
 </li>
 <li>
 Event Support: Coordinate company events, team activities, and meetings as required.
 </li>
 </ul>
 
 
 
 
 Qualifications for Candidates
 
 
 
 
 
 
 About You:
 
 
 <ul>
 <li>
 Well-presented with a professional manner and 1-2 years' experience in a similar corporate front of house role.
 </li>
 <li>
 Polite, friendly and approachable with excellent communication and interpersonal skills.
 </li>
 <li>
 Strong administration and organizational skills with a can-do attitude to work.
 </li>
 <li>
 Consider yourself to be a confident self-starter who is happy to work in a fast-moving, entrepreneurial environment, and take responsibility for getting things done.
 </li>
 </ul>
 
 
 
 
 
 Our Benefits
 
 
 
 Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.
 
 
 We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.
 
 
 Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.
 
</div>

Property Shop Investment LLC

The Executive Assistant will provide high-level administrative support to the Chairman, ensuring efficient operations and acting as the primary point of contact for internal and external stakeholders. This role requires exceptional organizational skills, discretion, and professionalism to handle sensitive information and manage a dynamic schedule.Key ResponsibilitiesAdministrative Support<ul><li>Manage the Chairman's calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, presentations, and reports on behalf of the Chairman.</li><li>Maintain and organize confidential files, ensuring proper documentation and easy retrieval.</li><li>Coordinate with other departments to ensure smooth communication and task execution.</li></ul>Meeting and Event Coordination<ul><li>Organize and prepare materials for board meetings, executive presentations, and other key events.</li><li>Record meeting minutes and follow up on action items to ensure timely completion.</li><li>Manage logistics for conferences, business trips, and high-profile events involving the Chairman.</li></ul>Stakeholder Engagement<ul><li>Act as a liaison between the Chairman and internal/external stakeholders, maintaining professional and effective communication.</li><li>Handle inquiries, requests, and concerns with discretion and a customer-centric approach.</li><li>Represent the Chairman in interactions when required, ensuring alignment with PSI&rsquo;s values and image.</li></ul>Project Management<ul><li>Assist in tracking and managing projects under the Chairman&rsquo;s purview.</li><li>Conduct research, analyze data, and provide actionable insights for strategic decision-making.</li><li>Monitor the progress of initiatives and provide periodic updates to the Chairman.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>3+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or corporate environments.</li><li>Exceptional organizational, time-management, and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Flexibility to work beyond regular hours and adapt to dynamic priorities.</li></ul>Preferred Attributes<ul><li>Experience in high-pressure environments supporting C-level executives.</li><li>Familiarity with real estate industry operations in the UAE.</li><li>Multilingual proficiency, especially Arabic, is a plus.</li></ul>Benefits<ul><li>Competitive salary and performance bonuses.</li><li>Comprehensive health insurance.</li><li>Opportunities for professional development and career growth.</li><li>Access to a vibrant and collaborative work environment.</li></ul>Interested and can start immediately? Send your CV + 2x2 photo to austine.anzaldo@psinv.net.Job Type: Full-time

Female Executive Assistant

Shine Master Car Wash LLC

Job Title: Executive Assistant &amp; Office Manager (Female Only)Location: Abu Dhabi Department: Executive Office Reports To: CEORole OverviewWe are seeking a highly organized and proactive Executive Assistant &amp; Office Manager (Female) to support the CEO in overseeing multiple group companies, including a mobile car wash business, a general maintenance company, and an accounting firm. This role requires a professional who can manage daily office operations, coordinate directly with the CEO, and act as a trusted right hand in ensuring smooth business operations. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities simultaneously.Key Responsibilities<ul><li>Act as the primary point of contact and coordinator for the CEO across all business activities.</li><li>Manage day-to-day office operations and ensure efficient workflows across all group companies.</li><li>Schedule and organize meetings, travel, and appointments for the CEO.</li><li>Draft, review, and manage emails, reports, and correspondence on behalf of the CEO.</li><li>Support business operations by coordinating between teams (car wash, maintenance, and accounting).</li><li>Handle social media management and support marketing-related activities when required.</li><li>Maintain confidentiality and handle sensitive business information with discretion.</li><li>Track deadlines, follow-ups, and ensure the CEO is always prepared and informed.</li><li>Assist in special projects and ensure seamless execution of CEO&rsquo;s priorities.</li></ul>Qualifications &amp; Skills<ul><li>Minimum 4 years of experience as an Executive Assistant, Office Manager, or in a similar role.</li><li>Excellent English communication skills (verbal and written).</li><li>Arabic proficiency is an advantage.</li><li>Strong organizational skills with the ability to multi-task and prioritize effectively.</li><li>High attention to detail, proactive, and solution-oriented.</li><li>Proficiency in MS Office, scheduling tools, and social media platforms.</li><li>Professional demeanor, strong interpersonal skills, and the ability to work independently.</li></ul>What We Offer<ul><li>Competitive salary package.</li><li>Opportunity to work directly with the CEO and gain exposure to multiple industries.</li><li>A supportive and dynamic work environment.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Executive Assistant/Office Manager

The Executive Assistant will provide high-level administrative support to the Chairman, ensuring efficient operations and acting as the primary point of contact for internal and external stakeholders. This role requires exceptional organizational skills, discretion, and professionalism to handle sensitive information and manage a dynamic schedule.Key ResponsibilitiesAdministrative Support<ul><li>Manage the Chairman's calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, presentations, and reports on behalf of the Chairman.</li><li>Maintain and organize confidential files, ensuring proper documentation and easy retrieval.</li><li>Coordinate with other departments to ensure smooth communication and task execution.</li></ul>Meeting and Event Coordination<ul><li>Organize and prepare materials for board meetings, executive presentations, and other key events.</li><li>Record meeting minutes and follow up on action items to ensure timely completion.</li><li>Manage logistics for conferences, business trips, and high-profile events involving the Chairman.</li></ul>Stakeholder Engagement<ul><li>Act as a liaison between the Chairman and internal/external stakeholders, maintaining professional and effective communication.</li><li>Handle inquiries, requests, and concerns with discretion and a customer-centric approach.</li><li>Represent the Chairman in interactions when required, ensuring alignment with PSI&rsquo;s values and image.</li></ul>Project Management<ul><li>Assist in tracking and managing projects under the Chairman&rsquo;s purview.</li><li>Conduct research, analyze data, and provide actionable insights for strategic decision-making.</li><li>Monitor the progress of initiatives and provide periodic updates to the Chairman.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>3+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or corporate environments.</li><li>Exceptional organizational, time-management, and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Flexibility to work beyond regular hours and adapt to dynamic priorities.</li></ul>Preferred Attributes<ul><li>Experience in high-pressure environments supporting C-level executives.</li><li>Familiarity with real estate industry operations in the UAE.</li><li>Multilingual proficiency, especially Arabic, is a plus.</li></ul>Benefits<ul><li>Competitive salary and performance bonuses.</li><li>Comprehensive health insurance.</li><li>Opportunities for professional development and career growth.</li><li>Access to a vibrant and collaborative work environment.</li></ul>Interested and can start immediately? Send your CV + 2x2 photo to austine.anzaldo@psinv.netJob Type: Full-time

Senior/C‑Level Executive Assistant

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Executive Assistant

Executive Assistant

Executive Assistant

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Executive Assistant/Office Manager

Senior/C‑Level Executive Assistant