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executive assistant

GigaBrands

<div>
 
 About GigaBrands
 
 
 
 GigaBrands is an innovative eCommerce solutions provider, dedicated to helping brands succeed across various digital marketplaces, particularly through optimized Amazon strategies. With a focus on empowering businesses through expert guidance and robust operational support, our team thrives in a dynamic environment that rewards ambition and creativity.
 
 
 
 About The Role
 
 
 
 We are seeking a dedicated
 
 Executive Assistant
 
 to join our team and support our executive leadership. The ideal candidate is driven, highly organized, and excels in multitasking while maintaining exceptional attention to detail. This role involves providing critical administrative support and managing various executive functions to enhance operational efficiency and ensure smooth communications.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Act as a point of contact between executives and internal/external stakeholders
 </li>
 <li>
 Coordinate executive meetings, travel arrangements, and schedules
 </li>
 <li>
 Assist in the preparation of meeting agendas, materials, and minutes
 </li>
 <li>
 Manage and prioritize executive communications, including emails and calls
 </li>
 <li>
 Support the execution of special projects and initiatives
 </li>
 <li>
 Maintain confidentiality and exercise discretion in handling sensitive information
 </li>
 <li>
 Perform additional administrative tasks as required to support executive leadership
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 At GigaBrands, we believe in fostering a collaborative and empowering work culture where every team member is encouraged to grow and contribute to our mission. Join us and play a key role in shaping the future of eCommerce success!
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience in an administrative support role, preferably in an executive setting
 </li>
 <li>
 Exceptional organizational skills with the ability to handle multiple priorities
 </li>
 <li>
 Strong communication skills, both verbal and written
 </li>
 <li>
 Ability to operate with discretion and maintain confidentiality
 </li>
 <li>
 Proficient in technology, including Google Workspace and other project management software
 </li>
 <li>
 Self-motivated and able to work independently in a fast-paced environment
 </li>
 <li>
 Demonstrates problem-solving capabilities and a proactive approach to tasks
 </li>
 <li>
 Professional demeanor with a focus on collaboration and teamwork
 </li>
 <li>
 Fluency in English is required; knowledge of other languages is a plus
 
 
 </li>
 </ul>
 
 Expectations:
 
 
 
 <ul>
 <li>
 Full-time commitment (40 hours/week)
 </li>
 <li>
 Ability to adapt to changing priorities and work schedules
 </li>
 <li>
 Willingness to engage in continued professional development and growth opportunities
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Benefits &amp; Working Conditions
 
 
 
 <ul>
 <li>
 Full-time employment (40 hours per week)
 </li>
 <li>
 Competitive salary package
 </li>
 <li>
 Opportunity to work directly with executive leadership
 </li>
 <li>
 Exposure to international operations and travel opportunities
 </li>
 <li>
 High-growth, performance-driven work environment
 </li>
 </ul>
</div>

Executive Assistant

Travel + Leisure Co.

<div>We Put the World on Vacation
Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
Join Travel + Leisure Co. and help us bring holiday dreams to life by supporting our Senior Vice President of Resort Operations. 
We&rsquo;re looking for someone who&rsquo;s proactive, trustworthy, and naturally organised the kind of person who stays one step ahead and keeps things running smoothly. In this role, you&rsquo;ll manage day-to-day priorities, communications, and logistics at an executive level with confidence and discretion. 
You&rsquo;ll work closely with our Administrative Assistant in Bundall, Queensland, and collaborate with the wider EA team to make sure everything is coordinated seamlessly and our executive support is second to none. 
How You'll Shine
<ul><li>Act as the primary liaison and gatekeeper for the Senior Vice President of Resort Operations</li>
<li>
Manage email inbox, complex calendar, and global travel logistics</li>
<li>
Draft, proofread, and format executive-level documents and communications</li>
<li>
Coordinate meetings, agendas, minutes, and follow-up actions</li>
<li>
Organise bi-annual Executive Offsites and company events</li>
<li>
Handle expense reports, approvals, and board communications</li>
<li>
Support VIP travel, guest logistics, and internal/external liaison</li>
<li>
Maintain organisational charts, passwords, and system access records</li>
<li>
Coordinate YPO-related communications and meetings</li>
<li>
Provide flexible support outside standard hours when required</li> 
</ul>
What You&rsquo;ll Bring<ul>
<li>
Proven experience supporting senior executives (C-suite or SVP level)</li>
<li>
Ability to manage sensitive, confidential matters with professionalism</li>
<li>
Strong time management, multitasking, and prioritisation skills</li>
<li>
Advanced MS Office skills; shorthand and minute-taking are essential</li>
<li>
Excellent interpersonal, written, and verbal communication skills</li>
<li>
A team player with a customer-first mindset and a strong work ethic</li>
<li>
Willingness to travel occasionally for events and executive support</li>
</ul>
How You'll be Rewarded
<ul><li>Professional development funding</li>
<li>
Discounted hotel stays across Australia, Fiji, and New Zealand</li>
<li>
Great career development opportunities</li>
<li>
Birthday Leave</li>
</ul>
Where Memories Start with You
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.</div>

redef9skiLLs

Executive Assistant to Founder Location: Dubai (Hybrid/Remote flexibility)Type: Full-timeReports to: Founder &ndash; Award-winning Blogger, Investor &amp; EntrepreneurAbout the Role You&rsquo;ll be working directly with a high-performing solopreneur who operates across multiple domains&mdash; digital media, investing, wellness, and real estate&mdash; while maintaining a grounded, mindful lifestyle.This is not a narrow desk job. You&rsquo;ll manage moving parts across business, travel, and personal life. The pace can be fast, the variety high, and the learning curve steep. Your north star: save time, reduce friction, and keep systems running smoothly.Key Responsibilities 1. Operations &amp; Coordination● Manage the founder&rsquo;s calendar, inbox, and daily priorities, ensuring clarity and flow across meetings and projects.● Coordinate with vendors, consultants, coaches, and trainers (finance, SEO, gym, yoga, etc.).● Handle bills, invoices, and expense tracking, maintaining accurate financial logs.● Maintain internal systems (Google Workspace, Notion, Slack, ChatGPT, etc.) to ensure all workflows stay in sync.2. Project &amp; Travel Management● Oversee project timelines, priorities, and deliverables across digital businesses, real estate ventures, and wellness projects.● Manage flight bookings, conference registrations, and visas for global travel.● Plan and Book hotels, restaurants, and experiences with attention to aesthetics, energy, and purpose of each trip.3. Lifestyle &amp; Family Support● Coordinate schedules for the founder&rsquo;s family, and home logistics.● Book appointments (doctors, therapists, spa, hair, wellness treatments).● Handle purchases, order tracking, and returns with accountability and simplicity.● Maintain lists of past family activities, preferences, and what worked well.4. Communication &amp; Research● Draft and manage emails, reports, SOPs, and affiliate communications with strong written English.● Conduct light research and synthesis &mdash; from investment data to travel options to affiliate trends.● Manage relationships via CRM tools (DEX, Notion) &mdash; maintaining contact notes and low-key outreach reminders.5. Systems &amp; Automation● Support process design, templates, and SOP documentation for recurring workflows.● Use AI and automation tools (ChatGPT, Zapier, Notion AI) to simplify repetitive work.● Track progress and build dashboards for recurring activities (finance, wellness, real estate).Who You Are● Organized operator: You find joy in turning chaos into flow.● Tech-comfortable: You navigate tools like Notion, Google Workspace, and AI apps with ease.● Discreet and grounded: You handle sensitive personal and business information with quiet confidence.● Emotionally intelligent: You can sync with different moods and contexts &mdash; business, family, and mindfulness alike.● Curious learner: You&rsquo;re proactive, adaptable, and excited by growth and variety.● Good communicator: You write with clarity and warmth, and speak with professionalism and tact.Preferred Background● 3&ndash;6 years of experience as an EA, Project Coordinator, or Operations Assistant.● Exposure to startup, creative, or digital business environments.● Experience managing multi-context work (professional + personal).● Strong written English and comfort with remote collaboration tools. Growth Path This role can evolve into Operations Partner for the right person &mdash; someone who not only executes but begins to think in systems, anticipate needs, and co-design better workflows.Job Type: Full-timePay: AED80,000.00 - AED120,000.00 per year

Trivium

Life Manager / Executive Operations Partner to Founder: 
Company: Giga Brands
 Founder: Hunter Harris
 Location: Primarily Dubai (hybrid, in-person expected)
 Travel: Frequent international travel (e.g., Lebanon, India and other locations)
 Employment Type: Full-time (contract)
 Compensation: $60,000–$70,000 + PTO + relocation support + long-term phantom equity potential
 
About the Company: 
Giga Brands is a fast-scaling, AI-forward company supporting modern digital businesses and brands. The team operates in a high-performance, execution-driven environment with approximately 25 team members globally.
 This role directly supports the founder and sits at the center of executive operations, logistics, and day-to-day execution.
 
The Role: 
We are hiring a highly proactive Life Manager / Executive Operations Partner to take full ownership of the founder’s day-to-day operational life.
 This is not a traditional administrative EA role. This position is designed for someone who operates independently, anticipates needs before they arise, and ensures everything — from calendar to logistics to execution — is fully dialed in.
 Success means the founder is fully focused on scaling the company while operational and executive tasks run seamlessly in the background.
 
Key Responsibilities: 
Executive & Calendar Ownership: 
<ul>
<li>Own and optimize the founder’s calendar and priorities</li>
<li>Anticipate needs and prepare proactively</li>
<li>Ensure all meetings, logistics, and preparation are handled</li>
<li>Manage communications and follow-through</li>
</ul>
Operational & Project Support: 
<ul>
<li>Track projects and deliverables across teams (light project management)</li>
<li>Pull performance metrics and support operational visibility</li>
<li>Coordinate across internal stakeholders and contractors</li>
<li>Execute quickly on priorities communicated throughout the day</li>
</ul>
Travel & Logistics: 
<ul>
<li>Plan and manage international travel end-to-end</li>
<li>Coordinate flights, accommodations, and schedules</li>
<li>Support in-person logistics across locations</li>
<li>Flexibility to travel with or support the founder as needed</li>
</ul>
Administrative & Execution Support: 
<ul>
<li>Manage expenses, documentation, and bookings</li>
<li>Coordinate vendors and operational needs</li>
<li>Maintain systems, organization, and structure</li>
<li>Ensure nothing falls through the cracks</li>
</ul>
AI-Enabled Productivity: 
<ul>
<li>Leverage AI tools to improve efficiency, workflows, and execution</li>
<li>Help implement systems that scale founder productivity</li>
</ul>
Requirements: 
Ideal Candidate Profile: 
Experience: 
<ul>
<li>4–6+ years supporting a founder, executive, or leadership team</li>
<li>Experience in fast-paced startup, agency, or high-growth environments</li>
<li>Proven ability to operate independently with minimal direction</li>
</ul>
Core Traits: 
<ul>
<li>Highly independent and proactive</li>
<li>Execution-focused and fast-moving</li>
<li>Detail-oriented and organized</li>
<li>Direct communicator who values efficiency over small talk</li>
<li>High ownership mindset</li>
<li>Adaptable to changing priorities</li>
</ul>
Skills: 
<ul>
<li>Advanced calendar and logistics management</li>
<li>Strong operational coordination and follow-through</li>
<li>Ability to manage high volumes of tasks and priorities</li>
<li>Comfortable working with performance metrics and dashboards</li>
</ul>
Tools & Tech: 
<ul>
<li>Google Workspace</li>
<li>Slack</li>
<li>Standard agency/startup tools</li>
<li>Comfort using AI tools for productivity and operations</li>
</ul>
Work Style & Expectations: 
<ul>
<li>Hybrid role based primarily in Dubai</li>
<li>3–6 days/week in-person depending on schedule and priorities</li>
<li>Flexible hours aligned with founder workflow</li>
<li>Fast-paced, high-output environment</li>
<li>Requires autonomy and decisiveness</li>
</ul>
Benefits: 
Compensation & Benefits: 
<ul>
<li>Salary: $60K–$70K</li>
<li>Phantom equity potential for long-term contribution</li>
<li>Paid travel</li>
<li>PTO</li>
<li>Relocation support</li>
<li>High-growth exposure working directly with founder</li>
</ul>

Vision Middle East

Role OverviewWe are seeking a reliable and organized Operations Assistant to support the day-to-day administrative and operational needs of the business. This is a hands-on, entry-level role, ideal for someone who is detail-oriented, eager to learn, and comfortable working in a small, fast-paced team.The role involves a mix of administrative support, travel coordination, payment processing, and general operational assistance, with opportunities to gain exposure to financial and business matters as experience grows.Key ResponsibilitiesAdministrative &amp; Operational Support<ul><li>Provide daily administrative support to the Family Office team and Principal</li><li>Act as a concierge for the Principal, coordinating travel (flights, hotels, visas, restaurants, itineraries)</li><li>Manage calendars, meetings, and scheduling</li><li>Maintain organized digital and physical filing systems</li><li>Coordinate household or lifestyle-related logistics for the Family Office Principal</li><li>Serve as the first point of contact for routine requests</li></ul>Payments &amp; Finance Support<ul><li>Assist with processing payments, invoices, and expenses (including personal expenses for the Principal)</li><li>Maintain accurate records of payments and supporting documentation</li><li>Liaise with banks, service providers, and vendors</li><li>Support basic financial administration under supervision</li></ul>Business &amp; Office Support<ul><li>Coordinate with internal stakeholders and external service providers</li><li>Support operational tasks related to projects and ongoing business activities</li><li>Handle ad hoc administrative and operational tasks as required</li></ul>Ideal Candidate Profile<ul><li>1&ndash;3 years of experience in an administrative, operations, or office support role</li><li>Strong organizational skills and attention to detail</li><li>Professional, discreet, and reliable</li><li>Comfortable handling confidential information and routine payments</li><li>Strong written and verbal communication skills</li><li>Proficient in Microsoft Office; interest in using technology to improve efficiency</li><li>Exposure to financial services, professional services, or corporate environments is a plus</li><li>Basic understanding of accounting, payments, or invoicing is an advantage</li><li>Willing to learn, take direction, and adapt in a small-team environment</li></ul>Role ProgressionThis role offers growth opportunities into a senior operations or finance-support position as experience and capabilities develop.Job Type: Full-timePay: AED4,500.00 - AED6,000.00 per month

Exante

<div><div>Company &amp; Culture

EXANTE is a pioneering wealth tech company that delivers cutting-edge centralized trading solutions and robust B2B financial infrastructure, driving value through innovative technology. Our proprietary trading platform provides seamless access to a diverse range of financial instruments, including stocks, ETFs, bonds, futures, and options, all within a single, multi-currency account.

As a rapidly expanding global firm with over 600 talented employees from 65 nationalities across 70 locations, we are a frontrunner in the financial sector. Our investment priorities are clear: We prioritize investing in our most valuable asset&mdash;our people. Join us in shaping the future of finance.</div>
About the Role
We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to the Executive Director across both business and personal matters. The role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will serve as a trusted partner to the Executive Director, ensuring seamless coordination of professional and personal commitments. 


Reporting Line: Executive Director

Worksite: On Site 


Responsibilities

Executive Support
<ul>
<li>Own and manage the business and private agenda of the Executive Director, ensuring all commitments and priorities are well-organized and executed efficiently. 
</li>
<li>Provide high-level executive assistance in a one-on-one working relationship, including managing calendars, scheduling meetings, taking notes, and following up on action items. 
</li>
<li>Serve as the primary point of contact for internal and external stakeholders, maintaining professional and timely communication.</li>
</ul>
Coordination &amp; Administration
<ul>
<li>Organize and coordinate executive outreach, external relations, and special projects, ensuring alignment with strategic objectives. 
</li>
<li>Manage all aspects of travel arrangements, including itineraries, logistics, and related documentation. 
</li>
<li>Handle correspondence, documentation, and reports with a high degree of accuracy and confidentiality.</li>
</ul>
Personal &amp; Household Management
<ul>
<li>Oversee household operations, including scheduling, vendor management, and supervision of household staff. 
</li>
<li>Coordinate personal appointments, errands, and family-related logistics as needed.</li>
</ul>
Confidentiality &amp; Professionalism
<ul>
<li>Maintain strict confidentiality and discretion in all matters related to the Executive Director's business and personal affairs. 
</li>
<li>Uphold the highest standards of professionalism, integrity, and trust in all interactions.</li>
</ul>
Qualifications
<ul>
<li>Bachelor's degree preferred.</li>
<li>Minimum 5+ years of experience in a similar Executive Assistant or Personal Assistant role, ideally supporting C-level executives.</li>
<li>Exceptional organizational and multitasking skills, with strong attention to detail.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to handle sensitive information with absolute discretion.</li>
<li>Proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools.</li>
<li>Demonstrated ability to work independently, anticipate needs, and exercise sound judgment.</li>
<li>Flexibility to manage occasional after-hours tasks or travel coordination.</li>
</ul>
Personality / Mindset
<ul>
<li>A natural organizer who hates loose ends and loves getting things done.</li>
<li>Someone who can think fast, prioritize hard, and still keep a smile when the pressure's on.</li>
<li>Confident communicator who's not afraid to speak up.</li>
<li>A decision-maker.</li>
<li>Resilient, adaptable, and comfortable working with management with high expectations.</li>
<li>Integrity &amp; loyalty.</li>
<li>Team player with advanced communication and collaboration skills.</li>
<li>A hands-on, &quot;can do&quot; attitude - always looking for solutions and thinking &quot;out of the box.&quot;</li>
<li>Overachiever mentality.</li>
<li>Capability to work and succeed in the fast pace and ever-changing environment.</li>
</ul>
We Offer*
<ul>
<li>Competitive salary &amp; performance-based bonus programs.</li>
<li>Corporate benefits (choose your preferred options).</li>
<li>Truly inspiring culture, pleasant and informal work environment.</li>
<li>Ongoing education &amp; training programs.</li>
<li>Opportunity to network and connect in the Corporate Events.</li>
<li>Global career opportunities.</li>
</ul>
<ul><li>Benefits/perks can vary depending on the nature of your employment with the company and the country where you work.
</li></ul><div>A group of disruptive technology experts created EXANTE. With an impressive track record in the industry and knowledge of the markets, our systems are built to democratize access to global financial instruments for professional traders and institutional investors.

Through our robust, cutting-edge trading platforms, you can offer clients access to comprehensive, global financial instruments and investment possibilities while keeping their data safe and private. 


EXANTE is a global prime broker backed by proprietary technology and dedicated service. All regulated group companies and fully controlled affiliates and subsidiaries are committed to compliance with data protection laws, including the GDPR. We process personal data in line with the GDPR principles of fairness, purpose limitation, transparency, data minimisation, storage limitation and deletion, accuracy, confidentiality and integrity, and accountability. We rely on legitimate interests to assess and manage your application, after determining that our interests are not overridden by your rights and interests. You have the rights of access, rectification, data portability, erasure, restriction of processing, and objection to processing. To exercise your rights or contact our Data Protection Officer, please see our GDPR policy at https://exante.eu/gdpr/.

We retain recruitment data only for as long as necessary for the purposes described above, after which it will be securely deleted unless we are required to keep it longer to comply with law or you consent to a longer retention.

Where personal data is transferred outside the EEA, it will be protected to a standard at least equivalent to that sought by the GDPR. Personal data is safeguarded by technical and organisational measures that are reviewed and updated regularly. This website is not intended for individuals under 18 and we do not knowingly collect data relating to children .</div></div>

Executive Assistant - Dubai

Major Best Real Estate

Key Responsibilities:<ul><li>Executive Support: Provide high-level administrative support, including complex calendar management, meeting coordination, and detailed travel arrangements.</li><li>Communication Management: Act as the primary point of contact for the executive, handling and prioritizing communication in Russian and English, including email correspondence, phone calls, and client interaction.</li><li>Project Coordination: Assist with project management tasks, including tracking deliverables, organizing documents, and maintaining project timelines.</li><li>Research &amp; Reporting: Conduct in-depth research, prepare executive summaries, and compile detailed reports to support decision-making processes.</li><li>Confidentiality &amp; Discretion: Handle sensitive and confidential information with the utmost discretion.</li><li>Event &amp; Meeting Preparation: Coordinate internal and external meetings, including preparing agendas, managing logistics, and documenting key takeaways and follow-up actions.</li><li>Personal Assistance: Oversee personal tasks, manage household arrangements, and assist with family and travel arrangements when needed.</li></ul>Qualifications:<ul><li>Experience: Minimum 2 years of experience as an Executive Assistant or Personal Assistant in a high-paced environment.</li><li>Skills:</li><li>Exceptional organizational and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and task/project management software.</li><li>Proactive approach with a high degree of flexibility and adaptability.</li><li>Attributes: Detail-oriented, trustworthy, able to work independently, and possess a strong sense of confidentiality.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian (Required)</li></ul>Work Location: In person

Executive Assistant (Russian Speaker)

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Executive Assistant - Dubai

Executive Assistant (Russian Speaker)