executive secretary

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asstmgr-front office

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executive assistant

Astek Middle East

<div>
 
 
 Job Title:
 
 Executive Assistant
 
 
 
 Location:
 
 Riyadh, KSA (Onsite)
 
 
 
 Contract:
 
 1 Year (Extendable)
 
 
 
 Position Overview:
 
 
 
 We are looking for a dynamic and proactive
 
 Assistant Coordinator
 
 to support our client&rsquo;s CTO and enhance the overall operational efficiency of the team. The ideal candidate will be highly organized, possess excellent English communication skills, and demonstrate a social and approachable personality. This role requires someone who can manage multiple responsibilities with a hands-on approach and a can-do attitude.
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Provide support to employees by addressing concerns and ensuring a positive work environment
 
 
 &bull; Review and verify invoices for accuracy and completeness
 
 
 &bull; Coordinate internally to follow up on tasks and ensure timely execution
 
 
 &bull; Manage the CTO&rsquo;s calendar, schedule meetings, and arrange events
 
 
 &bull; Maintain strong relationships with vendors and ensure effective communication and follow-up
 
 
 
 Qualifications:
 
 
 
 &bull; Minimum 1 year of experience in a similar administrative or coordination role
 
 
 &bull; Excellent command of English (written and verbal)
 
 
 &bull; Strong interpersonal and communication skills
 
 
 &bull; Demonstrated ability to take initiative and work effectively in a fast-paced environment
 
 
 &bull; Proficient in handling multiple tasks and setting priorities
 
 
 
 Soft Skills:
 
 
 
 &bull; Outgoing and confident personality
 
 
 &bull; Ability to engage and collaborate with cross-functional teams
 
 
 &bull; Professional, proactive, and detail-oriented
 
</div>

Executive Assistant

Boehringer Ingelheim

<div>We are IMETA
ROPU IMETA is a Regional Operating Unit consisting of 6 mid-sized Operating Units: India, Turkey, Southern Africa (South Africa &amp; Sub Sahara Africa) Northeast &amp; West Africa, Near East &amp; UAE, Saudi Arabia, Gulf &amp; East Africa (SAGEA).
 
IMETA is home to more than 47 nationalities. We are a myriad of color and culture and embracing this diversity is one of our greatest opportunities.
 
We are a powerhouse of talent, and we work together to ensure that we grow, nurture, and retain our talent. Uniting and working together is the key to our success.
The Opportunity
We are seeking a highly organized and proactive Executive Assistant to support our General Manager and Leadership Team. This role is ideal for one who thrives in a dynamic environment, excels at multitasking, and brings a professional touch to every interaction.
 
The position is based at Riyadh, KSA.
Role &amp; Responsibilities
<ul><li>Provide personal assistance to the General Manager and support to the Leadership Team.
</li><li>Coordinate meetings, travel arrangements, and day-to-day executive support.
</li><li>Plan, document, and follow up on management meetings.
</li><li>Organize team activities and coach team members to ensure smooth execution across business functions.
</li><li>Lead and support internal events and cross-functional initiatives.
</li></ul>Requirements
<ul><li>Bachelor&rsquo;s degree.
</li><li>Minimum 2 years of experience in a similar role.
</li><li>Business fluent in English &amp; Arabic
</li><li>Strong business acumen with a people-first mindset.
</li><li>Agile and adaptable to organizational change.
</li><li>Proficient in MS Office and open to using online tools.
</li><li>Results-driven with project leadership capabilities.
</li><li>Excellent interpersonal and communication skills.
</li></ul>What&rsquo;s Next?
We are looking forward to receiving your application! We will then have a look at your profile. If we see a match, we will invite you for a screening interview.
Screening:
In order to comply with applicable export control laws, Boehringer Ingelheim periodically screens business relations (including job applicants) against sanctioned party lists (&ldquo;SPL&rdquo;). These checks may be performed by Boehringer Ingelheim or by any of its Affiliates. You acknowledge that Boehringer Ingelheim and/or its Affiliates will screen you against SPL and that for this purpose your personal data may be processed in relevant databases, including databases of third-party vendors that perform SPL screening for or on behalf of Boehringer Ingelheim or its Affiliates which may be located or accessible outside the EU. Boehringer Ingelheim is committed to ensuring an adequate level of protection of your personal data.</div>

Infinite pl

<div>
 
 Infinite pl
 
 , is a digital led tech firm driven to become a digital logistics pioneer by harnessing the power of people, data, and platforms. We are enabled through inhouse, external, network, &amp; other investment capabilities which we utilize to orchestrate &amp; build innovative platforms that tackle complex problems within logistics &amp; adjacent sectors.
 
 
 Infinite pl&rsquo;s mission is nothing short of a logistics revolution! We're here to enrich the experiences of governments, businesses, and residents around the world through cutting-edge digital solutions. "We're not just players; we're game-changers."
 
 
 Infinite pl ♾️ - where innovation meets logistics, and the journey is Infinitely boundless!
 
 
 Let's disrupt logistics together and explore infinite opportunities!
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Calendar Management: Plan, coordinate, and manage complex calendars, including scheduling internal/external meetings, avoiding conflicts, and prioritizing requests
 </li>
 <li>
 Travel Coordination: Arrange and manage business trips, including flights, accommodations, visas, transportation, and detailed itineraries
 </li>
 <li>
 Communication Support: Draft, proofread, and manage professional correspondence in English and Arabic (if applicable)
 </li>
 <li>
 Meeting Support: Prepare agendas, take minutes, track action items, and follow up to ensure completion
 </li>
 <li>
 Document &amp; File Management: Organize and maintain digital and physical records for easy retrieval
 </li>
 <li>
 Task Prioritization: Anticipate needs, identify priorities, and ensure deadlines are met
 </li>
 <li>
 Confidentiality: Handle sensitive information with the highest level of discretion
 
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field (preferred)
 </li>
 <li>
 Proven experience as an Executive Assistant or similar role (minimum 3&ndash;5 years)
 </li>
 <li>
 Excellent written and verbal communication skills in English (Arabic is a plus)
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other productivity tools
 </li>
 <li>
 High level of professionalism, discretion, and reliability
 
 
 
 
 </li>
 </ul>
 
 Preferred Skills:
 
 
 
 
 <ul>
 <li>
 Experience supporting C-level executives
 </li>
 <li>
 Ability to work under pressure and adapt to changing priorities
 </li>
 <li>
 Strong interpersonal skills and a service-oriented mindset
 
 
 </li>
 </ul>
</div>

<div><div>Infinite pl, is a digital led tech firm driven to become a digital logistics pioneer by harnessing the power of people, data, and platforms. We are enabled through inhouse, external, network, &amp; other investment capabilities which we utilize to orchestrate &amp; build innovative platforms that tackle complex problems within logistics &amp; adjacent sectors.</div><div>
</div><div>
Infinite pl&rsquo;s mission is nothing short of a logistics revolution! We're here to enrich the experiences of governments, businesses, and residents around the world through cutting-edge digital solutions. &quot;We're not just players; we're game-changers.&quot;</div><div>
</div><div>
Infinite pl &#65039; - where innovation meets logistics, and the journey is Infinitely boundless!</div><div>
</div><div>
Let's disrupt logistics together and explore infinite opportunities!</div>
<div>Key Responsibilities:</div><ul><li>Calendar Management: Plan, coordinate, and manage complex calendars, including scheduling internal/external meetings, avoiding conflicts, and prioritizing requests.</li><li>Travel Coordination: Arrange and manage business trips, including flights, accommodations, visas, transportation, and detailed itineraries.</li><li>Communication Support: Draft, proofread, and manage professional correspondence in English and Arabic (if applicable).</li><li>Meeting Support: Prepare agendas, take minutes, track action items, and follow up to ensure completion.</li><li>Document &amp; File Management: Organize and maintain digital and physical records for easy retrieval.</li><li>Task Prioritization: Anticipate needs, identify priorities, and ensure deadlines are met.</li><li>Confidentiality: Handle sensitive information with the highest level of discretion.</li></ul><div></div><div> 
Qualifications:</div><ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>Proven experience as an Executive Assistant or similar role (minimum 3&ndash;5 years).</li><li>Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in Microsoft Office Suite and other productivity tools.</li><li>High level of professionalism, discretion, and reliability.</li></ul><div></div><div> 
Preferred Skills:</div><ul><li>Experience supporting C-level executives.</li><li>Ability to work under pressure and adapt to changing priorities.</li><li>Strong interpersonal skills and a service-oriented mindset.</li></ul></div>

PwC Middle East

<div>
 
 Line of Service
 
 
 
 Internal Firm Services
 
 
 
 Industry/Sector
 
 
 
 Not Applicable
 
 
 
 Specialism
 
 
 
 IFS - Internal Firm Services - Other
 
 
 
 Management Level
 
 
 
 Senior Associate
 
 
 
 Job Description &amp; Summary
 
 
 
 A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You&rsquo;ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.
 
 
 To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.
 
 
 
 Responsibilities
 
 
 
 As a Senior Associate, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:
 
 
 <ul>
 <li>
 Use feedback and reflection to develop self awareness, personal strengths and address development areas.
 </li>
 <li>
 Delegate to others to provide stretch opportunities, coaching them to deliver results.
 </li>
 <li>
 Demonstrate critical thinking and the ability to bring order to unstructured problems.
 </li>
 <li>
 Use a broad range of tools and techniques to extract insights from current industry or sector trends.
 </li>
 <li>
 Review your work and that of others for quality, accuracy and relevance.
 </li>
 <li>
 Know how and when to use tools available for a given situation and can explain the reasons for this choice.
 </li>
 <li>
 Seek and embrace opportunities which give exposure to different situations, environments and perspectives.
 </li>
 <li>
 Use straightforward communication, in a structured way, when influencing and connecting with others.
 </li>
 <li>
 Able to read situations and modify behavior to build quality relationships.
 </li>
 <li>
 Uphold the firm's code of ethics and business conduct.
 
 
 </li>
 </ul>
 
 Education
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 
 Degrees/Field Of Study Required
 
 
 
 Degrees/Field of Study preferred:
 
 
 
 Certifications
 
 
 (if blank, certifications not specified)
 
 
 
 
 Required Skills
 
 
 
 
 Optional Skills
 
 
 
 
 Desired Languages
 
 
 (If blank, desired languages not specified)
 
 
 
 
 Travel Requirements
 
 
 
 0%
 
 
 
 Available for Work Visa Sponsorship?
 
 
 
 No
 
 
 
 Government Clearance Required?
 
 
 
 No
 
 
 
 Job Posting End Date
 
</div>

NextEra

<div>
 
 
 NextEra is seeking a dynamic Executive Assistant to support our Chief Executive Officer and drive strategic coordination across the organization.
 
 
 
 
 
 
 This pivotal role enhances executive productivity, strengthens stakeholder communication, and ensures seamless execution of high-priority initiatives.
 
 
 
 
 
 
 Position Objective
 
 
 
 
 
 
 To provide high-level administrative, strategic, and operational support to the Chief Executive Officer, enabling optimal use of the CEO&rsquo;s time and focus on organizational priorities. The Executive Assistant serves as a trusted partner, ensuring seamless coordination of executive activities, effective communication with stakeholders, and efficient execution of key initiatives. This role is critical in enhancing the CEO&rsquo;s productivity, decision-making, and leadership impact across the organization.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Schedule Management
 
 : Organize and coordinate the CEO&rsquo;s daily calendar including meetings, appointments, and travel.
 </li>
 <li>
 
 Communication Handling
 
 : Manage internal and external communications, respond to correspondence on behalf of the CEO.
 </li>
 <li>
 
 Document Preparation
 
 : Draft and distribute reports, memos, letters, and other documents.
 </li>
 <li>
 
 File Maintenance
 
 : Maintain both electronic and paper records for the Executive team.
 </li>
 <li>
 
 Confidentiality
 
 : Handle sensitive information with discretion and professionalism.
 </li>
 <li>
 
 Stakeholder Coordination
 
 : Communicate effectively with internal departments and external partners.
 </li>
 <li>
 
 Event Planning
 
 : Organize events and conferences as needed.
 </li>
 <li>
 
 Administrative Support
 
 : Answer calls, manage inquiries, and provide general support to the CEO.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Communications, or a related field.
 </li>
 <li>
 Minimum 7+ years of experience supporting C-level executives.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and collaboration tools.
 </li>
 <li>
 Arabic language proficiency preferred (for KSA-based roles).
 </li>
 <li>
 Experience working in fast-paced, multinational environments.
 </li>
 </ul>
 
 
 
 
 
 Why Join NextEra?
 
 
 
 
 
 
 At NextEra, we embrace diversity, inclusion, and innovation. We&rsquo;re proud to be an Equal Opportunity Employer, committed to fair and respectful hiring practices aligned with the values of the Kingdom of Saudi Arabia.
 
 
 We offer:
 
 <ul>
 <li>
 A culture of integrity and creativity
 </li>
 <li>
 Support for personal and professional growth
 </li>
 </ul>
 
 Join us to explore bold possibilities, thrive in a dynamic environment, and reach new heights in your career.
 
</div>

Executive Assistant to Chief Executive Officer

Ibix Global Tech

About the RoleWe are seeking a proactive, confident, and detail-oriented Executive Assistant to the CEO to join our Operations Department. This role offers a unique opportunity to grow in business operations, strategy, and executive leadership support within a fast-paced global IT company.Key Responsibilities<ul><li>Provide direct executive support to the CEO, including managing calendars, travel, meetings, and follow-ups.</li><li>Attend internal and external meetings, take minutes, track action items, and ensure timely completion.</li><li>Coordinate with cross-functional teams to monitor deliverables, projects, and KPIs.</li><li>Prepare POS proposals, invoices, presentations, reports, and formal business documentation.</li><li>Support internal communications and act as a bridge between the CEO and team members.</li><li>Communicate with clients confidently, understanding their technical requirements.</li><li>Represent the company by attending client meetings, workshops, and business events globally.</li><li>Participate in strategy discussions, assist in business planning, and contribute to performance reporting.</li><li>Understand IT-related requirements and prepare proper documentation (infrastructure, networking, or software development).</li></ul>Requirements<ul><li>1&ndash;2 years of experience in executive support, operations, or administration (fresh graduates with strong potential may also apply).</li><li>Bachelor&rsquo;s degree in Information Technology (or a related technical field).</li><li>Solid understanding of IT concepts, infrastructure, networking, and software development basics to effectively communicate with clients.</li><li>Excellent command of English (Arabic language skills are a plus).</li><li>Proficiency in Microsoft Office, Google Workspace, and project management tools (Trello, Notion, or similar).</li><li>Strong organizational, communication, and multitasking abilities.</li><li>Professional, confident personality with a can-do attitude.</li><li>Must be open to international travel for meetings, workshops, and business events.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Current and expected salary package ?</li><li>How soon will you join us? Can you join immediately?</li><li>Ibix Global provides IT services, and this role involves working on POS proposals along with other technical responsibilities. Do you have prior work experience or an educational background in IT, and are you confident that you can work on these responsibilities?</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Preferred)</li></ul>Location:<ul><li>Riyadh (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>

Executive Assistant to CEO - IT Operations (Females)

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Executive Assistant to CEO - IT Operations (Females)