executive assistant

administrative assistant

office administrator

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admin executive

executive secretary

ALJOMAIH BOTTLING PLANTS

<div>
 
 
 Role Information
 
 
 
 Organization: DIVISION | Business Transformation
 
 
 Location: Riyadh
 
 
 Reporting To: Business Transformation Director
 
 
 
 
 
 
 Accountabilities:
 
 
 
 Correspondences:
 
 
 &middot; Documents and follows up all incoming and outgoing correspondences with various stakeholders to ensure proper documentation while maintaining confidentiality.
 
 
 &middot; Prepares/ types of correspondences, forms, and reports required by the HOF to ensure all they are issued accurately and on time.
 
 
 &middot; Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to fulfill work requirements.
 
 
 Meetings:
 
 
 &middot; Organizes and provides data as needed for conferences, meetings, and appointments to ensure all information is accurate and relevant.
 
 
 &middot; Schedules, updates, and prepares agendas for meetings, meeting minutes and distributes to participants to ensure actions are properly recorded and circulated.
 
 
 Data Collection:
 
 
 &middot; Monitors and collects information &amp; data required by the HOF or the Department and coordinates with the respective team to ensure all relative information are accurate as per the requirement.
 
 
 Calendar Management:
 
 
 Arranges and schedules appointments, itineraries, travel plans for the HOF with internal and external stakeholders under his/ her supervision for effective calendar management.
 
 
 Archiving &amp; Maintaining effective records:
 
 
 Sets up, organizes, and maintains the HOF&rsquo;s both electronic/ physical files including references and subjects for easy tracking.
 
 
 Work assignments:
 
 
 Prepares presentations, business reviews, reports, and all other assignments requested by the manager to ensure smooth business running.
 
 
 Business Support:
 
 
 Provides support to the Function and the team by completing routine processes such as expense claims, leave plans, and system requests to facilitate the business transactions.
 
 
 Office Supplies:
 
 
 Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
 
 
 Visitors:
 
 
 Receives phone calls, meets and greets internal/ external visitors, points them in the right direction, and answers inquiries to support a welcoming environment.
 
 
 Legal Documents &amp; References:
 
 
 Keeps copies of legal documents, reference files, department policies and procedure up to date by adding current and deleting obsolete information.
 
 
 
 
 
 
 
 
 
 Skills:
 
 
 
 Data accuracy and confidentiality
 
 
 Proper correspondence and arrangement of meetings
 
 
 Proper handle of administrative and secretarial issue
 
 
 Effective communication
 
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 2+ years executive Secretary/assistant experience
 
 
 Able to handle sensitive business communications, data and other information with professionalism, confidentiality and discretion, both internally with employees and externally with clients and candidates
 
 
 Exceptional organizational and multi-tasking skills
 
 
 Outstanding verbal, written and interpersonal communication skills
 
 
 Maturity, solid judgment and the ability to interact with confidence with executive management
 
 
 Excellent working knowledge of Microsoft Office suite
 
 
 
 
 
 
 Selection Process:
 
 
 
 1. Application: Apply directly by clicking the 'APPLY' button
 
 
 2. Filtering: The Recruitment Department will filter the application based on the above requirements and criteria.
 
 
 3. Assessment: Relevant assessment(s) will be conducted to assess the target skills.
 
 
 4. Appointment: Best candidate will be selected, and all candidates will receive feedback.
 
 
 5. Deadline for application: 20, Nov. 2025
 
 
 
 
 
 To apply to this role, click on the 'APPLY' button
 
</div>

Executive Secretary

FAISAL ABDULHAMID ALSAADAWY TRADING COMPANY

We are a private museum, art gallery, and antiques house dedicated to cultural heritage, fine arts, and rare collectibles. Our institution works closely with VIP clients, collectors, and cultural organizations to promote art, history, and appreciation of unique pieces in Saudi Arabia and abroadAbout the RoleWe are seeking a highly organized and bilingual Executive Secretary to directly support our CEO. This is a dynamic role that combines administrative support with elements of sales coordination and financial follow-up, requiring adaptability, confidentiality, and the ability to handle tasks under pressure and urgency when needed.Key Responsibilities<ul><li>Prepare and deliver polished client presentations (PowerPoint/Keynote)</li><li>Manage CEO&rsquo;s calendar, emails, and meeting logistics</li><li>Maintain inventory records and update basic databases</li><li>Draft, file, and track documents, correspondence, and contracts</li><li>Coordinate website updates (content, images, announcements)</li><li>Use Saudi government portals for basic tasks (Nafath, Absher, Qiwa, etc.)</li><li>Follow up on promotional activities and assist in sales tracking</li><li>Monitor online banking: follow up bill payments, check client payments, and handle transfers to suppliers</li><li>Organize physical files and maintain filing systems</li><li>Provide general office and administrative support to ensure smooth operations</li></ul>Requirements<ul><li>Languages: Advanced English &amp; Arabic (spoken and written)</li><li>IT Skills: Strong Microsoft Office (Word, Excel, PowerPoint)</li><li>Competencies: Excellent organizational skills, financial awareness, ability to work under pressure, and reliability</li><li>Hotel and Airline Booking Skills</li><li>Professional communication skills with clients and stakeholders</li><li>Strong sense of discretion and confidentiality</li></ul>Preferred Qualifications<ul><li>Previous experience as a secretary or executive assistant</li><li>Familiarity with the cultural, museum, antiques, or art sector</li><li>Valid driving license (advantage, not required)</li><li>Single (bachelor) male or female candidates preferred</li></ul>Working Conditions &amp; Benefits<ul><li>Working hours: Saturday to Thursday</li><li>Morning: 10:00 am &ndash; 1:00 pm</li><li>Evening: 4:30 pm &ndash; 9:30 pm</li><li>Salary: basic salary based on qualifications + bonus percentage on gross sales</li><li>Accommodation provided: studio apartment on the premises</li><li>Opportunities for growth within a unique cultural, artistic, and antiques environment</li><li>Exposure to high-level cultural projects and private collections</li></ul>Job Type: Full-timePay: From &#65020;3,500.00 per month

Executive Secretary to the CEO (Museum / Art Gallery & Antiques)

Bdjobs.com

<div>
 
 
 Career Overseas Consultants Limited
 
 is looking for
 
 Executive Secretary cum Office Manager
 
 
 
 
 
 
 
 Job Description / Responsibility
 
 
 <ul>
 <li>
 Provide executive-level secretarial and administrative support to partners, lawyers, and senior management.
 </li>
 <li>
 Manage calendars, appointments, meetings, and correspondence effectively.
 </li>
 <li>
 Draft, prepare, and format legal documents, contracts, and official letters with accuracy and professionalism.
 </li>
 <li>
 Handle document management, including filing, scanning, and maintaining digital and physical legal records.
 </li>
 <li>
 Manage client communications, including emails, phone calls, and meeting coordination with utmost confidentiality.
 </li>
 <li>
 Organize and maintain office records, reports, and filing systems (physical and digital).
 </li>
 <li>
 Coordinate office operations and administrative activities to ensure efficiency across departments.
 </li>
 <li>
 Oversee IT-related tasks, including installation, configuration, and maintenance of computer systems, software, and hardware.
 </li>
 <li>
 Manage cloud-based storage systems (e.g., Microsoft 365, Google Workspace) for secure document and data management.
 </li>
 <li>
 Ensure data backup, cybersecurity, and confidentiality of all firm-related and client information.
 </li>
 <li>
 Liaise with IT vendors and service providers for system maintenance and technical support.
 </li>
 <li>
 Support management in preparing presentations, reports, and documentation for client meetings and internal use.
 </li>
 </ul>
 
 
 
 
 
 Educational Requirements
 
 
 <ul>
 <li>
 Bachelor of Law (LLB)
 </li>
 <li>
 Master of Law (LLM)
 </li>
 <li>
 Additional training or certification in Office Administration, IT, or Business Management will be an advantage.
 </li>
 </ul>
 
 
 
 
 
 Experience Requirements
 
 
 <ul>
 <li>
 At least 4 year(s)
 </li>
 <li>
 The applicants should have experience in the following business area(s):
 </li>
 <li>
 Law Firm
 </li>
 </ul>
 
 
 
 
 
 Additional Requirements
 
 
 <ul>
 <li>
 Strong command of English (written and verbal); Arabic proficiency is an advantage.
 </li>
 <li>
 Excellent document drafting, formatting, and typing skills.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint) and cloud platforms (Microsoft 365, Google Workspace, or similar).
 </li>
 <li>
 Basic understanding of networking, data security, and backup systems.
 </li>
 <li>
 Exceptional organizational, time management, and multitasking abilities.
 </li>
 <li>
 High level of confidentiality, professionalism, and attention to detail when handling legal matters.
 </li>
 <li>
 Ability to work independently and manage multiple priorities efficiently.
 </li>
 </ul>
 
 
 
 
 
 Job Location
 
 
 
 Saudi Arabia
 
</div>

Executive Secretary cum Office Manager (For Career Overseas Consultants Limited)-Job ID: 1424528

Gumaco KSA

Job Title: Female Executive SecretaryLocation: [Exit 18, Riyadh, Saudi Arabia] Employment Type: Full-TimeAbout the Role: We are seeking an experienced and highly organized Female Executive Secretary to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.Key Responsibilities:<ul><li>Manage and maintain schedules, appointments, and correspondence for executives or departments.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Answer phone calls and emails, directing inquiries to the appropriate parties.</li><li>Assist in the planning and coordination of meetings, including logistics and materials.</li><li>Maintain filing systems, both electronic and paper, ensuring information is easily accessible.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform general office duties, including data entry and record keeping.</li><li>Support team members with various administrative tasks as needed.</li><li>Monitor and order office supplies, ensuring inventory levels are maintained.</li><li>Prepare and distribute meeting agendas and minutes.</li><li>Coordinate travel arrangements, including flights, accommodations, and transportation.</li><li>Develop and implement office procedures to improve efficiency.</li><li>Assist with budgeting and expense tracking for departmental activities.</li><li>Liaise with external vendors and service providers to facilitate office needs.</li><li>Maintain office equipment and coordinate repairs as necessary.</li><li>Support event planning and coordination for company functions or team-building activities.</li><li>Create and maintain databases and spreadsheets for tracking important information.</li><li>Conduct research and compile data as requested by team members.</li><li>Train and onboard new administrative staff as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.</li><li>Proven experience as a secretary or in a similar administrative role (minimum 5 years).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent command of the English language is required.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and strong problem-solving skills.</li><li>Experience with scheduling software and CRM systems is a plus.</li><li>Strong interpersonal skills with the ability to interact professionally with clients and colleagues.</li><li>Ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Flexibility to adapt to changing priorities and projects.</li><li>Experience in handling travel arrangements and itineraries is a plus.</li><li>Basic knowledge of social media and marketing tools is beneficial.</li><li>Preferably residing near the company&rsquo;s location.</li></ul>Benefits:<ul><li>Eligible to get 30 days paid vacation every year.</li><li>Providing health insurance</li></ul>How to Apply: Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].Job Type: Full-timeJob Type: Full-timePay: &#65020;4,000.00 - &#65020;6,000.00 per month

Female Secretary

Umq Design

<div>
 
 
 Job Description:
 
 
 
 
 
 
 1.
 
 Calendar Management
 
 : Organizing and managing the executive's
 
 
 schedule, including arranging appointments, meetings, and conference calls.
 
 
 They must prioritize tasks and anticipate potential conflicts to ensure the
 
 
 executive's time is used effectively.
 
 
 2.
 
 Communication:
 
 Acting as the primary point of contact
 
 
 for the executive, screening and managing incoming calls, emails, and other
 
 
 forms of communication. Drafting and responding to correspondence on behalf of
 
 
 the executive.
 
 
 3.
 
 Travel Arrangements:
 
 Handling travel logistics, including
 
 
 booking flights, accommodations, transportation, and preparing travel
 
 
 itineraries. Ensuring that the executive's travel plans align with their
 
 
 schedule and business needs.
 
 
 4.
 
 Meeting Support:
 
 Coordinating and preparing materials for
 
 
 meetings, including agendas, presentations, and meeting minutes. They may also
 
 
 attend meetings with the executive to take notes and follow up on action items.
 
 
 5.
 
 Document Preparation:
 
 Drafting, formatting, and proofreading
 
 
 reports, memos, and other documents as needed. Ensuring that all documents are
 
 
 accurate and meet the executive's standards.
 
 
 6.
 
 Database Management:
 
 Maintaining and organizing files,
 
 
 records, and databases, both physical and electronic, to ensure easy access to
 
 
 information when needed.
 
 
 7.
 
 Confidentiality and Discretion:
 
 Handling sensitive and confidential
 
 
 information with the utmost care and discretion. Executives often entrust their
 
 
 Executive Secretary with confidential matters that require strict
 
 
 confidentiality.
 
 
 8.
 
 Office Administration:
 
 Overseeing general office operations,
 
 
 including ordering supplies, managing office equipment, and handling incoming
 
 
 and outgoing mail.
 
 
 9.
 
 Relationship Management:
 
 Building and maintaining positive
 
 
 relationships with key stakeholders, both internally and externally, on behalf
 
 
 of the executive.
 
 
 10.
 
 Problem Solving:
 
 Anticipating and addressing challenges
 
 
 that may arise in the executive's absence or in the course of their
 
 
 responsibilities, making independent decisions when necessary.
 
 
 11.
 
 Special Projects
 
 : Assisting the executive with special
 
 
 projects, research, and other tasks that contribute to the achievement of
 
 
 organizational goals.
 
 
 12.
 
 Time and Expense Management:
 
 Tracking and managing the executive's
 
 
 expenses, ensuring they adhere to company policies and procedures.
 
 
 
 
 
 
 Qualifications and Skills:
 
 
 
 
 
 <ul>
 <li>
 (FLUENT) English Communication Skills Riding, Writing and Speaking.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities (ENGLISH &amp; ARABIC).
 </li>
 <li>
 Proficiency in office software (e.g., Microsoft Office Suite).
 </li>
 <li>
 High level of professionalism and adaptability.
 </li>
 <li>
 Ability to handle multiple tasks and prioritize effectively.
 </li>
 <li>
 Discretion and ability to handle confidential information.
 </li>
 <li>
 Strong problem-solving and decision-making skills.
 </li>
 <li>
 Experience in a similar administrative role is typically required.
 </li>
 </ul>
 
 
</div>

Executive Assistant

Al Foadia Company Limited

We are seeking an experienced and dependable secretary to support one of our esteemed clients in Riyadh. The ideal candidate will possess exceptional organizational abilities, attention to detail, and professionalism in managing daily administrative functions.Key Responsibilities: Manage a wide range of office administration tasks with high accuracy Prepare professional reports, presentations, and dashboards as needed Efficiently manage calendars, appointments, and meeting schedules Coordinate internal and external communications and documentation Uphold confidentiality and ensure smooth office operations at all timesQualifications: Strong skills in office administration and coordination Excellent command of MS Office and Windows-based applications Demonstrated ability to prepare detailed reports and dashboards Exceptional communication and interpersonal skills Ability to manage time and priorities effectively in a dynamic environment Currently in Riyadh with a transferable IqamaLocation: Riyadh, Kingdom of Saudi ArabiaIf you are passionate about administrative excellence and enjoy supporting leadership teams, we invite you to apply and be part of a professional, collaborative work environment.How to Apply: Send your resume with the subject line &quot;Secretary&mdash;Riyadh&quot; to jobs@alfoadia.com.saJob Type: Full-time

Secretary

Huda Vision

Job Description: Board Secretary (Female Only) - Law Firm, RiyadhWe are seeking a highly organized, professional, and experienced Female Board Secretary to join our prestigious law firm in Riyadh. This pivotal role requires an individual with exceptional corporate governance knowledge, impeccable communication skills, and the ability to maintain the highest level of confidentiality and discretion. The successful candidate will be responsible for ensuring the smooth and effective operation of the Board of Directors and its committees, upholding all regulatory and legal requirements.Key ResponsibilitiesBoard and Committee Support<ul><li>Organize and schedule all Board, Committee, and General Assembly meetings, including preparing annual calendars and managing logistics.</li><li>Prepare and circulate comprehensive meeting agendas, Board packs, and supporting materials well in advance.</li><li>Attend all Board and Committee meetings and accurately record, draft, and finalize minutes, ensuring timely distribution and approval.</li><li>Follow up on action items and resolutions from meetings, ensuring they are executed and reported back to the Board.</li><li>Maintain the official records, minute books, and statutory registers of the firm and its associated entities.</li></ul>Corporate Governance and Compliance<ul><li>Advise the Board and its members on corporate governance best practices, relevant laws, regulations, and internal policies, particularly those specific to Saudi Arabia.</li><li>Ensure the firm&rsquo;s compliance with all relevant regulatory bodies, including the Ministry of Commerce (MOC) and any specific legal sector requirements.</li><li>Oversee and manage the firm&rsquo;s corporate seal, legal documents, and official correspondence with external regulatory bodies.</li><li>Manage director inductions, continuous professional development for the Board, and performance evaluations.</li></ul>Communication and Administration<ul><li>Act as the primary point of communication between the Board, senior management, shareholders, and external stakeholders.</li><li>Handle sensitive and confidential information with absolute discretion and integrity.</li><li>Assist with the preparation and filing of annual reports, corporate disclosures, and other statutory documents.</li><li>Support the Chairman and Board members with administrative tasks, scheduling, and travel arrangements as needed.</li></ul>Required Qualifications and Skills<ul><li>Gender: Female (Mandatory requirement)</li><li>Education: Bachelor&rsquo;s degree in Law, Business Administration, Corporate Governance, or a related field. A recognized professional certification (e.g., ICSA, Chartered Secretary) is highly desirable.</li><li>Experience: A minimum of 5 years of experience as a Board Secretary, Corporate Secretary, or similar senior governance role, preferably within a law firm or professional services environment.</li><li>Legal Knowledge: Strong understanding of Saudi Arabian corporate law, regulatory frameworks (especially MOC regulations), and corporate governance principles.</li><li>Language: Fluency in both Arabic and English (written and spoken) is essential.</li><li>Skills:</li><li>Exceptional organizational, planning, and time-management abilities.</li><li>Impeccable communication and interpersonal skills, with the ability to interact professionally at all executive levels.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Proven ability to work independently, exercise excellent judgment, and prioritize tasks effectively</li></ul>connect on Linkedin and send CVs : https://www.linkedin.com/in/navid-nadiaksa/Email: hnavid.ng@gmail.comJob Type: Full-timePay: &#65020;5,500.00 - &#65020;8,500.00 per month

Board Secretary (Female Only) - Law Firm, Riyadh

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