executive assistant

administrative assistant

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executive assistant /receptionist Jobs in Riyadh

executive assistant /receptionist

executive office manager

executive secretary

2P Perfect Presentation

<div>
 
 Since 2004, 2P has been at the forefront of Saudi Arabia&rsquo;s ICT landscape, delivering integrated technology solutions that help organizations accelerate digital transformation and enhance operational efficiency. With a strong foundation in innovation and service excellence, 2P continues to provide end-to-end solutions through its specialized business units and trusted market expertise. We are always looking to connect with talented professionals who are passionate about making an impact and growing within a dynamic, forward-looking environment.
 
 
 
 
 
 We are seeking a motivated and detail-oriented
 
 Assistant Executive Secretary
 
 to support administrative and coordination tasks and ensure smooth daily operations. The ideal candidate will assist in managing schedules, preparing documents, and supporting executive-level activities.
 
 
 This role is ideal for someone looking to grow within administrative and executive support functions while contributing to efficient operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 Assist in managing schedules, meetings, and appointments.
 
 
 Prepare documents, reports, and correspondence.
 
 
 Coordinate meetings and maintain proper records.
 
 
 Handle administrative and clerical tasks efficiently.
 
 
 Maintain filing systems and documentation.
 
 
 Follow up on tasks and internal communications.
 
 
 Support travel arrangements and logistics.
 
 
 
 
 
 
 Qualifications &amp; Requirements:
 
 
 
 Bachelor&rsquo;s degree or Diploma in a related field.
 
 
 1&ndash;3 years of experience in administrative roles.
 
 
 Good communication and organizational skills.
 
 
 Ability to multitask and work under pressure.
 
 
 
 
 
 
 Key Skills:
 
 
 
 Administrative Support
 
 
 Document Management
 
 
 Coordination &amp; Scheduling
 
 
 Communication Skills
 
 
 Attention to Detail
 
 
 Time Management
 
</div>

Executive Assistant Secretary

Creative Hospitality

<div>
 
 
 
 Company Description:
 
 
 
 
 
 
 
 Creative Hospitality Services, based in the Kingdom of Saudi Arabia (KSA), is a leading Hospitality Management Company, dedicated to setting new standards of service excellence in the region. Guided by the ambitions of Vision 2030, the company strives to shape and develop the next generation of hospitality leaders. With a commitment to quality and innovation, Creative Hospitality Services plays a pivotal role in transforming the hospitality landscape in KSA.
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 
 The Executive Assistant provides high-level administrative, HR, and executive support to senior leadership, ensuring smooth daily operations, effective coordination, and timely follow-up on business priorities. This role requires a proactive, detail-oriented professional capable of managing multiple tasks, supporting communication across teams, and contributing to strategic initiatives.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 The role involves managing executive calendars, meetings, travel arrangements, and correspondence, as well as preparing reports, presentations, and tracking action items. The Executive Assistant supports HR processes including onboarding, employee records, and recruitment coordination, while maintaining organized documentation and office operations. The position also requires close collaboration with internal teams, handling sensitive information with confidentiality, supporting events, and contributing to process improvements and strategic activities.
 
 
 
 
 
 
 
 Knowledge &amp; Experience:
 
 
 
 
 
 
 
 The ideal candidate has strong knowledge of executive office operations, administration, and HR processes, with proven experience supporting senior leadership. Proficiency in Microsoft Office and experience managing schedules, documentation, and cross-functional coordination are essential.
 
 
 
 
 
 
 
 Skills &amp; Education :
 
 
 
 
 
 
 
 Excellent communication, organization, and multitasking skills are required, along with strong attention to detail, professionalism, discretion, and the ability to work in a fast-paced environment. A proactive and solution-oriented mindset is key.
 
 A Bachelor&rsquo;s degree in Business Administration or a related field is preferred.
 
 
 
 
 
 
 
 
 Working Hours:
 
 
 
 
 
 
 <ul>
 <li>
 This is a full-time role (8 hours per day, 5 days per week), with flexibility required based on business needs.
 </li>
 </ul>
</div>

Executive Assistant ( Local Talent)

Confidential

<div>
 
 
 Job Title
 
 
 
 
 
 
 
 Chairman Office Manager
 
 
 
 
 
 
 
 Overview
 
 
 
 
 
 
 We are seeking a highly organized and professional Chairman Office Manager to handle the daily operations of the Chairman's office and ensure a smooth administrative workflow.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Complex Calendar Management:
 
 Lead and orchestrate the Chairman&rsquo;s daily schedule, including high-level board meetings and international conferences.
 </li>
 <li>
 
 Strategic Communication:
 
 Act as the primary gatekeeper and liaison between the Chairman and VIP clients, board members, and senior executives.
 </li>
 <li>
 
 Information &amp; Document Control:
 
 Review, prioritize, and summarize incoming reports, memos, and sensitive documents before they reach the Chairman.
 </li>
 <li>
 
 Global Travel Logistics:
 
 Plan and execute comprehensive, multi-destination travel itineraries, including private aviation, ground transport, and accommodation.
 </li>
 <li>
 
 Meeting Preparation:
 
 Prepare agendas, presentations, and briefing materials for the Chairman's daily meetings and record official minutes.
 </li>
 <li>
 
 Office Operations &amp; Protocol:
 
 Oversee the daily operations of the executive floor, manage support staff, and ensure strict adherence to executive protocols.
 </li>
 <li>
 
 Confidential Project Tracking:
 
 Follow up on the status of ongoing projects and decisions made by the Chairman with various department heads.
 </li>
 </ul>
 <li>
 </li>
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 Experience: 7+ years of proven experience in office management or executive assistance to top-tier management.
 </li>
 <li>
 Languages: Fluent in both Arabic and English (verbal and written).
 </li>
 <li>
 Skills: Strong command of Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Traits: High level of confidentiality, strong multitasking abilities, and professional communication.
 </li>
 </ul>
 
 
</div>

Chairman Office Manager

<div>
 
 
 Job Summary:
 
 
 
 
 
 
 The Executive Assistant provides high-level administrative support to senior executives, ensuring smooth operations and efficient time management. This role requires exceptional organizational skills, discretion, and the ability to handle confidential information. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage executives&rsquo; calendars, schedule meetings, and coordinate travel arrangements.
 </li>
 <li>
 Prepare and edit correspondence, reports, and presentations.
 </li>
 <li>
 Organize and maintain files, records, and databases.
 </li>
 <li>
 Serve as the primary point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Screen and direct phone calls, emails, and other communications.
 </li>
 <li>
 Draft and proofread business documents, memos, and emails.
 </li>
 <li>
 Arrange and prepare materials for meetings, including agendas and minutes.
 </li>
 <li>
 Coordinate logistics for executive meetings, conferences, and corporate events.
 </li>
 <li>
 Assist in special projects, research, and data analysis as needed.
 </li>
 <li>
 Track deadlines, follow up on action items, and ensure timely completion of tasks.
 </li>
 <li>
 Handle sensitive information with professionalism and confidentiality.
 </li>
 <li>
 Maintain a high level of integrity in all interactions.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 
 
 
 <ul>
 <li>
 5+ years as an Executive Assistant, Administrative Assistant, or similar role supporting C-level executives.
 </li>
 <li>
 Ability to prioritize tasks, meet deadlines, and manage multiple projects efficiently.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, Slack, Teams).
 </li>
 <li>
 High level of confidentiality and sound judgment.
 </li>
 <li>
 Proactive mindset with the ability to anticipate needs and resolve issues independently.
 </li>
 </ul>
 
 
 
 
 
 Benefits:
 
 
 
 
 
 <ul>
 <li>
 Opportunity to work closely with top executives and contribute to key business decisions.
 </li>
 <li>
 Dynamic, fast-paced work environment with growth potential.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 </ul>
 
 
</div>

Executive Assistant

<div><div><div>Now
</div></div><div><div><div>Job ID</div>
<div>R-543346</div>
</div><div><div>Category</div>
<div>Administrative Services &amp; Transportation</div>
</div><div><div>Location</div>
<div>Saudi Arabia</div>
</div><div><div>Region</div>
<div>EMEA</div></div></div></div>
 <div>We are the people who give possibilities purpose
BD is one of the largest global medical technology companies in the world. Advancing the world of health&trade; is our Purpose, and it&rsquo;s no small feat. It takes the imagination and passion of all of us&mdash;from design and engineering to the manufacturing and marketing of our billions of MedTech products per year&mdash;to look at the impossible and find transformative solutions that turn dreams into possibilities.
<h1 class="jobSectionHeader">Job Description</h1><h2 class="jobSectionHeader">
About the role
</h2>The Executive Assistant will be supporting the Vice Presidents with their day-to-day administrative needs and organizational duties.<h2 class="jobSectionHeader">
Main responsibilities will include:</h2><ul><li>
Support with overall supervision of office environment and the VP&rsquo;s with communication and establishing standards and procedures.</li><li>
Responsible for the effective coordination and follow-through of the activities and commitments of the VP&rsquo;s by producing and managing an integrated master calendar of key events, dates, and deadlines that are critical to the conduct of the BD business.</li><li>
Manages the flow of information and compliance tracking, including a sensitive material and highly confidential in nature, with a high degree of discretion, via phone, email, to the leadership team, internal associates, and external organizations.</li><li>
Coordinates the meetings and agendas for VP&rsquo;s Meetings, as well as the BDX Annual events. Records the minutes of the meetings and the executive sessions. Assists with the development and implementation of the business reports.</li><li>
Ensuring smooth and successful meetings that are associated with the responsibilities of the VP&rsquo;s. This includes the overall arrangements and details of scheduling meeting rooms, preparing agendas, catering menus, room set-up, and equipment needs.</li><li>
Functions as the executive assistant to the VP&rsquo;s creating correspondence, reports, tracking sheets, and other materials; coordinating travel arrangements, assisting with projects, ability to manage all aspects of communication, etc. This will require involvement in preparation of presentations, involvement in meetings, assistance in project plan development, budget and spend control.</li><li>
Assists with document preparation and electronic and hard copy archiving. Provides historical reference by developing and using filing and retrieval systems and recording meeting discussions. Maintains records as advised.</li><li>
Arranges travel and process country related invoices. Maintains executive&rsquo;s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.</li><li>
Facilitates regularly scheduled meetings with team members throughout the organization in order to foster administrative support efficiency and effectiveness.</li><li>
Conserves executive&rsquo;s time by reading, researching, and routing correspondence; drafting letters and documents/reports; collecting and analyzing information; and initiating telecommunications. Secures information by completing database backups.</li><li>
Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.</li><li>
Completes projects by assigning work to clerical staff and following up on results.</li></ul><h2 class="jobSectionHeader">
About you</h2><ul><li>
Bachelor&rsquo;s degree in business administration or management.</li><li>
5 years of experience as an executive assistant and knowledge of executive level.</li><li>
Excellent interpersonal and communication skills.</li><li>
Ability to work independently with little supervision &amp; with a diverse group of individuals.</li><li>
Ability to plan, coordinate and prioritize work.</li><li>
High personal integrity and ethical standards.</li><li>
Proficiency with Microsoft Office Suite. Experience with Microsoft SharePoint &amp; Microsoft Teams/ Word/Excel/PowerPoint. Project coordination is a plus.</li><li>
Able to demonstrate reporting, time management and strong presentation skills.</li><li>
Proficiency in English &amp; Arabic</li><li>
Mastering official communication and letters in both Arabic and English.</li><li>
Willingness to travel.</li></ul><h1 class="jobSectionHeader">
Why Join Us?</h1>
To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of healthcare. At BD, you&rsquo;ll discover a culture in which you can learn, grow and thrive.
We believe that when people connect in person, we learn faster, collaborate more deeply, and build a stronger culture. Join us and enjoy a culture where face-to-face collaboration supports your learning, your progress, and your success.
To learn more about BD visithttps://bd.com/careers.
Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally protected characteristics.
Required Skills
Optional Skills
.<h1 class="jobSectionHeader">
Primary Work Location</h1>
SAU Riyadh - Centria Office Building<h1 class="jobSectionHeader">
Additional Locations</h1><h1 class="jobSectionHeader">
Work Shift</h1></div>

Esports Foundation

<div>
 Team: Chief of Staff
 
 
 Activity: Full-time
 
 
 Role grade: Director [8]
 
 
 Direct reports: 3
 
 
 Indirect reports: 0
 
 
 Reporting to: Chief of Staff
 
 
 Role location: Riyadh, Saudi Arabia
 
 
 
 Job Purpose:
 
 As the Director Board of Trustees Secretariat, you will be responsible for the overall effectiveness, integrity, and smooth operation of the Board of Trustees (BoT) and its committees. The role oversees all governance secretariat activities, ensures adherence to legal and governance frameworks, and enables the Secretary General, Board members, and committees to operate efficiently, compliantly, and with high-quality decision-making support.
 
 
 This role combines governance leadership, operational excellence, and people management, ensuring that board and committee processes are structured, timely, confidential, and fit for a complex, fast-moving organization.
 
 
 
 Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Own and continuously improve the Board and Committee governance framework in line with applicable laws, regulations, and best practices.
 </li>
 <li>
 Develop and maintain the annual Board and Committee calendar, including meeting cadence, key milestones, and expected outputs aligned with committee charters.
 </li>
 <li>
 Ensure effective follow-up on Board and Committee decisions, resolutions, and delegated actions.
 </li>
 <li>
 Oversee the maintenance of accurate records of Board and Committee members, roles, mandates, and terms.
 </li>
 <li>
 Commission, review, and present governance, legal, and regulatory analyses or studies related to matters escalated to the Board or committees.
 </li>
 <li>
 Oversee the end-to-end operation of Board and Committee meetings, including agenda planning, documentation, approvals, and logistics.
 </li>
 <li>
 Ensure accurate, timely, and high-quality preparation of meeting minutes, resolutions, and action trackers.
 </li>
 <li>
 Ensure all delegations, directives, and decisions from the Secretary General and committees are properly documented, communicated, and tracked.
 </li>
 <li>
 Owns the end-to-end development of Board materials &mdash; including co-creation and drafting of content with stakeholders &mdash; and has authority to return submissions that do not meet decision-readiness standards.
 </li>
 <li>
 Establish and enforce standards for confidentiality, document control, and information security across all Board-related materials.
 </li>
 <li>
 Act as the primary governance liaison for the Secretary General, Board members, Committee Chairs, CEO, and senior leadership.
 </li>
 <li>
 Coordinate closely with the Secretary General to schedule meetings, manage priorities, and ensure readiness for all Board and Committee engagements.
 </li>
 <li>
 Ensure clear, professional, and timely communication between the Board, committees, and executive management.
 </li>
 <li>
 Ensure full readiness of systems, tools, and devices used for Board and Committee meetings (e.g., board portals, secure document platforms, meeting technology).
 </li>
 <li>
 Oversee the secure receipt, logging, archiving, and dispatch of confidential correspondence to and from the Board, committees, and CEO.
 </li>
 <li>
 Continuously improve secretariat tools, templates, and workflows to increase efficiency and reduce risk.
 </li>
 <li>
 Lead, coach, and develop a team of three Secretariat / Governance Officers.
 </li>
 <li>
 Set clear objectives, performance standards, and development plans for the team.
 </li>
 <li>
 Ensure consistent quality, accountability, and resilience across all secretariat activities.
 </li>
 <li>
 Act as an escalation point for complex, sensitive, or high-risk governance matters.
 
 
 
 </li>
 </ul>
 
 Education And Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law a related field.
 </li>
 <li>
 10+ years of experience in board secretariat, corporate governance, legal operations, or executive office roles within Saudi Arabia.
 
 
 
 </li>
 </ul>
 
 Knowledge, Skills, and Abilities
 
 
 
 <ul>
 <li>
 Proven experience supporting Boards of Directors or Boards of Trustees and multiple committees.
 </li>
 <li>
 Demonstrated leadership experience managing and developing teams.
 </li>
 <li>
 Strong exposure to governance frameworks, delegation of authority models, and board best practices
 </li>
 <li>
 Exceptional attention to detail and judgment in handling confidential information.
 </li>
 <li>
 Strong stakeholder management skills, including interaction with senior executives and board members.
 </li>
 <li>
 Background in legal functions.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High level of organization, prioritization, and follow-through.
 </li>
 <li>
 Ability to operate calmly and effectively in high-pressure, time-sensitive environments.
 </li>
 <li>
 Fluent in English and Arabic.
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Relocation support
 </li>
 <li>
 Transportation allowance
 </li>
 <li>
 Competitive compensation
 </li>
 <li>
 Housing allowance
 </li>
 <li>
 VIP medical insurance
 </li>
 <li>
 Opportunity to work on a new exciting project with a group of passionate professionals. You will get the freedom to excel and make a real impact
 
 
 
 </li>
 </ul>
 
 Diversity disclaimer
 
 
 
 Our mission is to build a diverse organization where our members, regardless of background or identity, have a sense of belonging. We genuinely believe that thanks to creating a collaborative environment where different perspectives are valued, we can achieve more. Together, we want to reshape the boundaries of what is achievable in the esports domain.
</div>

Director Board of Trustees Secretariat

Tilke Focus Design

The Role
 We are looking for a reliable and organized Office Secretary to join our team at our Riyadh head office. The successful candidate will be the first point of contact for visitors and callers, and will provide essential administrative and secretarial support to ensure smooth day-to-day office operations. Key Responsibilities: - Manage the reception desk and greet visitors in a professional manner - Answer and direct phone calls, emails, and correspondence - Schedule and coordinate meetings, appointments, and travel arrangements - Maintain and organize office files, records, and documentation - Prepare letters, memos, reports, and other documents as required - Handle incoming and outgoing mail and courier services - Monitor and order office supplies as needed - Support various departments with general administrative tasks - Ensure the reception area is tidy and presentable at all times
 
Requirements
 Requirements: - 0 to 2 years of experience in an administrative, secretarial, or receptionist role - Strong communication and interpersonal skills - Proficiency in Microsoft Office (Word, Excel, Outlook) - Well-organized with attention to detail - Ability to multitask and work in a fast-paced environment - Fluency in English
 
About the company
 Tilke Focus Design (TFD) is a multidisciplinary architecture and engineering consultancy headquartered in Riyadh, KSA formed through a strategic partnership between Tilke Engineers & Architects (Germany) and Focus Design Partners (Qatar). From high-performance racetracks to visionary urban planning and iconic hospitality projects, TFD brings together world-class precision and regional insight to deliver innovative, integrated design solutions.

Office Secretary

Explore 387+ Executive secretary in Riyadh this May. Find roles across top companies and apply now to boost your career.

387 executive secretary jobs In Riyadh

Executive Assistant Secretary

Executive Assistant ( Local Talent)

Chairman Office Manager

Executive Assistant

Executive Assistant

Director Board of Trustees Secretariat

Office Secretary