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Rgheeb

Rgheeb is seeking a highly skilled and proactive Executive Secretary to support our executive team. In this pivotal role, you will be responsible for providing comprehensive administrative assistance to senior management, facilitating communication, and ensuring the seamless organization of executive schedules. The ideal candidate is detail-oriented, possesses excellent multitasking abilities, and is adept at managing confidential information with discretion. At Rgheeb, we value dedication and teamwork, and the Executive Secretary will play a crucial role in the success of our operations, allowing our executives to focus on strategic initiatives. If you are an organized professional with exceptional interpersonal skills, we invite you to become part of our dynamic team.
 
Responsibilities: 
<ul>
<li>Manage executive calendars, including scheduling appointments, meetings, and travel arrangements.</li>
<li>Prepare reports, presentations, and correspondence while ensuring accuracy and clarity.</li>
<li>Act as a liaison between executives and internal/external stakeholders, efficiently handling inquiries and communication.</li>
<li>Organize and coordinate meetings, including preparing agendas and taking minutes.</li>
<li>Maintain filing systems and manage confidential documents with discretion.</li>
<li>Assist with special projects and administrative tasks as needed to support the executive team.</li>
<li>Continuously improve administrative processes to enhance overall office productivity.</li>
</ul>
Requirements: 
<ul>
<li>Proven experience as an Executive Secretary or in a similar role supporting senior management.</li>
<li>Strong organizational and time management skills with a keen attention to detail.</li>
<li>Exceptional verbal and written communication skills.</li>
<li>Proficient in MS Office Suite and other office management software.</li>
<li>Able to handle sensitive information with confidentiality and professionalism.</li>
<li>Ability to prioritize tasks and work efficiently in a fast-paced environment.</li>
<li>High school diploma or equivalent; additional certification in office administration or a related field is a plus.</li>
<li>Saudi National</li>
<li>Resident of Riyadh</li>
</ul>

Executive Secretary

Esnad Contracting

<div>
 
 
 Esnad Contracting Company is seeking an Executive Secretary to support the Deputy Project Manager in administrative and secretarial tasks.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage calendars, appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prepare and draft correspondence, letters, and reports in Arabic and English, including communications with government authorities (e.g., Ministry of Transport).
 </li>
 <li>
 Receive, register, and distribute incoming and outgoing correspondence.
 </li>
 <li>
 Arrange meetings, prepare agendas, and take meeting minutes.
 </li>
 <li>
 Maintain organized filing systems (electronic and hard copy).
 </li>
 <li>
 Coordinate with project teams and departments.
 </li>
 <li>
 Handle confidential information professionally.
 </li>
 <li>
 Support the Deputy Project Manager in day-to-day administrative tasks.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Administration, Secretarial Studies, or related field.
 </li>
 <li>
 3&ndash;5 years of experience in a secretarial or administrative role, preferably in construction, engineering, or infrastructure projects.
 </li>
 <li>
 Above-average English proficiency
 </li>
 <li>
 Proficiency in Microsoft Office.
 </li>
 <li>
 Saudi nationality required.
 </li>
 </ul>
 
 
</div>

Executive Secretary - Saudi

WEbook.com

<div>Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?
If yes, then this is the job you're looking for,webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales.
Role Overview :
We are seeking a highly organized, proactive, and discreet Senior Executive Secretary to provide high-level administrative support to the Chief Executive Officer (CEO). This role is critical in enabling the CEO to focus on strategic priorities by managing the flow of information, optimizing time, and acting as a trusted liaison between the CEO and internal/external stakeholders.
As a key partner to the CEO, the ideal candidate will bring strong executive presence, exceptional judgment, and the ability to thrive in a fast-paced, high-growth environment that is transitioning toward international scale and more structured corporate governance.
Key Responsibilities
Executive Support<ul>
<li>
Manage and prioritize the CEO&rsquo;s complex calendar, including meetings, travel, and key deadlines.</li>
<li>Screen and respond to incoming communications, ensuring timely follow-ups and appropriate delegation.</li>
<li>Prepare agendas, briefing materials, and minutes for executive meetings and board interactions.</li>
<li>Coordinate travel arrangements, expense reporting, and logistical support for international engagements.</li>
</ul>
Stakeholder Management<ul>
<li>
Serve as a liaison between the CEO and senior leadership team, board members, investors, clients, and partners.</li>
<li>Maintain confidentiality and handle sensitive information with integrity and professionalism.</li>
<li>Draft high-quality correspondence, presentations, and internal communications on behalf of the CEO.</li>
</ul>
Operational Efficiency<ul>
<li>
Anticipate needs and proactively manage the CEO&rsquo;s priorities and workflow.</li>
<li>Drive accountability by following up on action items, ensuring alignment across stakeholders.</li>
<li>Support project management for executive-level initiatives as needed.</li>
</ul>
Governance and Compliance<ul>
<li>
Assist in preparing board materials, maintaining corporate records, and ensuring alignment with governance practices.</li>
<li>Coordinate with Legal, Finance, and HR on executive-level documentation and scheduling.</li>
</ul>
Requirements<ul>
<li>
Proven experience (5+ years) supporting C-level executives, preferably in a tech or high-growth company.</li>
<li>Exceptional organizational and time management skills; able to multitask and prioritize under pressure.</li>
<li>Strong written and verbal communication skills with attention to detail.</li>
<li>High level of discretion, professionalism, and emotional intelligence.</li>
<li>Tech-savvy; proficient in Microsoft 365, Google Workspace, and productivity tools (e.g., Slack, Notion, Zoom).</li>
<li>Familiarity with corporate governance, board processes, and investor communications is a strong plus.</li>
<li>Bachelor&rsquo;s degree preferred; equivalent work experience considered.</li></ul></div>

Senior Executive Secretary

Confidential

Executive Secretary to the CEO and Board Location: Riyadh, Saudi Arabia Employment Type: Full-time Job Overview Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. We achieve this by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly organised, proactive, and exceptionally professional Executive Secretary to provide comprehensive support to our Chief Executive Officer (CEO) and the Board of Directors. This pivotal role requires an individual with outstanding administrative skills, the ability to handle sensitive information with the utmost discretion, and the capacity to thrive in a fast-paced executive environment. The successful candidate will be instrumental in ensuring the seamless and efficient operation of the CEO's office. Responsibilities * Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors. * Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments, ensuring optimal use of their time. * Organise all aspects of Board and committee meetings, including the preparation and distribution of agendas, collation of board packs, and the accurate recording and circulation of minutes. * Act as the primary point of contact and gatekeeper, fielding calls, emails, and enquiries on behalf of the CEO, and responding or redirecting as appropriate. * Prepare, proofread, and format a wide range of documents, including correspondence, reports, presentations, and confidential materials. * Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries. * Liaise professionally with internal and external stakeholders, including senior management, clients, and partners. * Maintain an efficient and organised filing system for both electronic and paper-based documents, ensuring easy retrieval of information. * Handle confidential information with integrity and discretion. * Undertake ad-hoc projects and research as required by the CEO or the Board. Qualifications * Proven experience as an Executive Secretary, Executive Assistant, or a similar role supporting C-level executives and/or a Board of Directors. * Exceptional organisational and time-management skills with a demonstrated ability to prioritise a heavy workload and meet tight deadlines. * An impeccable level of discretion and a deep understanding of the importance of confidentiality. * Excellent written and verbal communication skills in both English and Arabic are essential. * Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Strong interpersonal skills with the ability to build professional relationships with stakeholders at all levels. * A proactive and resourceful approach to problem-solving. * A degree in Business Administration, Secretarial Studies, or a related field is highly desirable. * Previous experience working within a corporate environment in Saudi Arabia or the wider GCC region would be a significant advantage.

Executive Secretary to CEO/Board

PROGER

<div>Proger is a global reality that brings together the best of Italian management, engineering and security expertise. A unique partner for public and private clients, able to guarantee the sustainability, development and execution of large-scale multidisciplinary projects.
With more than 70 years' experience, the company is now the leading independent engineering firm in Italy and is firmly established in the world rankings of international companies in the sector, compiled by Engineering News Record.
In Italy, it is responsible for the safety checks of over 7,000 works on the motorway network and is involved in the design of many of the country's largest infrastructure projects. On a national and international level, it is a key player in major urban, social and health development projects and plays a leading role in the energy transition, building renewable energy power plants, hydrogen plants and electrical and thermal energy storage systems.
Proger is present in Europe, Central Asia, Africa and the Middle East with hundreds of professionals who work with sensitivity to the territory and the social fabric to face new and increasingly global challenges with the utmost respect for the local context.
Proger's selection process ensures equal opportunities for all candidates and the transparency and homogeneity of the assessment criteria. Proger is committed to attracting and recruiting people with diverse backgrounds and abilities, and to pursuing gender equality in selection and recruitment.
Experience, skills and competencies are the guidelines for selecting our best candidates. Would you like to join our team? 
 
<h2 class="jobSectionHeader">Position:
</h2>Proger is looking for a Saudi Executive Assistant to join its Regional Headquarters in Riyadh, Saudi Arabia.
About the Role
Reporting to the Regional Headquarters&rsquo; CEO, the Executive Assistant holds the responsibility for preparing and maintaining accurate records; planning and managing project administration related tasks; operating standard office equipment; and utilizing software applications.
Key Responsibilities
<ul><li>Serve as assistant of the Regional Headquarters&rsquo; CEO.</li><li>Organize and program CEO agenda.</li><li>Use a variety of software packages, such as Microsoft Word, Outlook, Power Point, Excel, etc., to produce correspondence, documents and presentations, and maintain records, spreadsheets and databases.</li><li>Liaise with colleagues and external contacts to book travel and accommodation.</li><li>Organize and store paperwork, documents and computer-based information.</li><li>Maintain office systems.</li><li>Book rooms and conference facilities.</li><li>Attend meetings, take minutes and keep notes.</li><li>Manage and maintain administrative budgets, as well as invoice.</li><li>Liaise with staff in other departments and with external contacts.</li><li>Order and maintain stationery and equipment.</li><li>Sort and distribute incoming post and organize and send outgoing posts.</li><li>Make translation from Arabic to English and vice-versa of all required communications.</li></ul><h2 class="jobSectionHeader"> 
Requirements:
</h2>Key Competencies and Skills
<ul><li>A minimum of a high school diploma is required. A Bachelor's degree or Diploma in Business Administration, Office Management, Executive Secretary or a related field, is preferred.</li><li>Strong organizational, communication and multitasking skills.</li><li>Attention to detail and ability to follow instructions accurately.</li><li>Willingness to learn and grow in administrative support functions.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Excellent level of English (written and spoken) is mandatory. Italian language is a plus.</li><li>Saudi National is a mandatory requirement.</li></ul>
Don't wait! Seize the opportunity to join Proger&mdash;apply now.</div>

EXECUTIVE ASSISTANT

Riyadh Development Company | شركة الرياض للتعمير

<div>
 
 Office Manager is responsible for efficiently managing the daily operations of the CEO's office, ensuring that all tasks, projects, and communication run smoothly and effectively, providing support in a dynamic and fast-paced business environment. The role may require adapting to changing priorities, handling multiple projects simultaneously, and interacting with individuals at all organizational levels.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Handle tasks and assignments provided by the CEO in a timely and accurate manner to support CEO&rsquo;s decision-making process.
 </li>
 <li>
 Plan and coordinate the CEO&rsquo;s agenda and calendar of events with respective internal and external parties.
 </li>
 <li>
 Organize and manage special events, meetings, and conferences hosted or attended by the CEO.
 </li>
 <li>
 Attend all committee meetings, and provide secretarial responsibilities to ensure the effective administration of these meetings.
 </li>
 <li>
 Manage end-to-end logistical coordination of the CEO&rsquo;s meetings, appointments, travel arrangements, accommodations and other business activities.
 </li>
 <li>
 Provide comprehensive administrative support to CEO, including office work, records, incoming and outgoing correspondence, and reports and documentations.
 </li>
 <li>
 Prepare, review, and edit reports, presentations, and other documents, ensuring accuracy and clarity.
 </li>
 <li>
 Develop and/or review high level and complex written correspondence, proposals, papers and presentations on behalf of the CEO.
 </li>
 <li>
 Oversee the Strategic Planning CEO in tracking and monitoring the division's budget, including preparing expense reports, processing invoices, and maintaining financial records.
 </li>
 <li>
 Act as main point of contact between ARDCO functions and CEO, supporting function leads with queries, documents, CEO availability, and other relevant requests and communication.
 </li>
 <li>
 Record and maintain accurate minutes of board meetings and manage board documents and records.
 </li>
 <li>
 Handle all incoming and outgoing communication on behalf of the CEO, ensuring prompt responses and maintaining confidentiality.
 </li>
 <li>
 Assess and advise on which issues/topics should be addressed by a particular committee to ensure appropriate actions are taken.
 </li>
 <li>
 Maintain confidential records, files, and databases while ensuring data security and integrity.
 </li>
 <li>
 Follow up on and coordinate the implementation of Board decisions to ensure that decisions are successfully communicated to all involved members and the implementation status are reported periodically to the Board.
 </li>
 <li>
 Maintain the CEO's workspace, including ordering supplies, managing files, and ensuring a clean and organized environment.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management or any other related field.
 </li>
 <li>
 5&ndash;7 years of progressive experience in an Executive Assistant or Executive Secretary role supporting C-level executives.
 </li>
 </ul>
 
 
 
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Exceptional organizational and time management skills.
 </li>
 <li>
 Strong communication and interpersonal abilities.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and office management software.
 </li>
 <li>
 Discretion and the ability to handle sensitive and confidential information.
 </li>
 <li>
 Adaptability and the ability to work under pressure.
 </li>
 <li>
 Strong problem-solving and decision-making skills.
 </li>
 </ul>
 
 
 
 
 
 Working at Riyadh Development Company
 
 
 
 Riyadh Development Company is committed to driving economic diversification and urban transformation in alignment with the Kingdom&rsquo;s strategic vision. Our people are central to our success, empowered by a leadership team that fosters transparency, trust, and accountability. We offer a dynamic environment where professionals contribute to pioneering projects that shape the future of real estate and infrastructure. Our focus is on enabling our people to thrive in an environment that encourages collaboration, innovation, and meaningful contributions to projects that shape the Kingdom&rsquo;s future.
 
</div>

Office Manager

Euro Group Engineering Consultancy

Position OverviewEuro Group Engineering Consultancy in Riyadh is seeking a professional, detail‑oriented Administrative Assistant / Secretary to support our team working on the operation and maintenance of municipal assets in Riyadh for the Riyadh Amanah. The ideal candidate will have strong administrative capabilities and solid experience handling municipal procedures, documentation, and coordination with local government authorities.Key ResponsibilitiesCorrespondence &amp; Documentation<ul><li>Prepare, format, and edit official letters, memos, and reports in Arabic and English, especially correspondence with Riyadh Amanah and municipal departments related to O&amp;M contracts.</li><li>Create and update PowerPoint presentations for project progress meetings, Amanah reviews, and internal briefings.</li><li>Organize, maintain, and update physical and electronic archiving systems for all O&amp;M project documents: contracts, work orders, permits, completion reports, approvals, inspections, and correspondence.</li><li>Maintain logs and registers for all correspondence, submittals, and O&amp;M documentation.</li></ul>Follow‑Up &amp; Coordination<ul><li>Track and follow up on submissions, approvals, renewals, and routine procedures related to municipal assets O&amp;M (facilities, infrastructure, public spaces, and related services).</li><li>Handle incoming and outgoing mail, emails, and calls with Amanah officials, contractors, and internal teams; ensure proper registration and distribution.</li><li>Coordinate appointments, meetings, and schedules with Riyadh Amanah representatives, municipal inspectors, and project staff.</li><li>Liaise with Riyadh Amanah and other relevant municipal entities to complete administrative procedures, obtain signatures/stamps, and follow up on project‑related matters.</li></ul>Confidentiality &amp; Support<ul><li>Ensure confidentiality and proper handling of company, project, and municipal documents.</li><li>Perform other administrative and secretarial duties to support the O&amp;M project as assigned.</li></ul>Requirements<ul><li>Experience: Minimum 5 years of administrative/secretarial experience with Saudi government entities, preferably municipalities or Amanah.</li><li>Experience in an engineering consultancy or in operation and maintenance / infrastructure / municipal services projects is a strong advantage.</li><li>Good knowledge of municipal procedures, documentation, and platforms used by Riyadh Amanah.</li><li>Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).</li><li>Excellent written and verbal communication skills in Arabic; good command of English preferred.</li><li>Strong organizational skills, accuracy, and attention to detail.</li><li>Ability to handle multiple tasks, work under pressure, and meet deadlines.</li><li>Professional appearance, strong sense of responsibility, and high level of discretion.</li></ul>Job Type: Contract Contract length: 36 months

Administrative Assistant / Secretary

Explore 172+ Executive secretary in Riyadh this February. Find roles across top companies and apply now to boost your career.