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executive secretary

Confidential

<div>
 <p>
  <strong>
   Job Title
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Chairman Office Manager
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Overview
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking a highly organized and professional Chairman Office Manager to handle the daily operations of the Chairman's office and ensure a smooth administrative workflow.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   <strong>
    Complex Calendar Management:
   </strong>
   Lead and orchestrate the Chairman&rsquo;s daily schedule, including high-level board meetings and international conferences.
  </li>
  <li>
   <strong>
    Strategic Communication:
   </strong>
   Act as the primary gatekeeper and liaison between the Chairman and VIP clients, board members, and senior executives.
  </li>
  <li>
   <strong>
    Information &amp; Document Control:
   </strong>
   Review, prioritize, and summarize incoming reports, memos, and sensitive documents before they reach the Chairman.
  </li>
  <li>
   <strong>
    Global Travel Logistics:
   </strong>
   Plan and execute comprehensive, multi-destination travel itineraries, including private aviation, ground transport, and accommodation.
  </li>
  <li>
   <strong>
    Meeting Preparation:
   </strong>
   Prepare agendas, presentations, and briefing materials for the Chairman's daily meetings and record official minutes.
  </li>
  <li>
   <strong>
    Office Operations &amp; Protocol:
   </strong>
   Oversee the daily operations of the executive floor, manage support staff, and ensure strict adherence to executive protocols.
  </li>
  <li>
   <strong>
    Confidential Project Tracking:
   </strong>
   Follow up on the status of ongoing projects and decisions made by the Chairman with various department heads.
  </li>
 </ul>
 <li>
 </li>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Experience: 7+ years of proven experience in office management or executive assistance to top-tier management.
  </li>
  <li>
   Languages: Fluent in both Arabic and English (verbal and written).
  </li>
  <li>
   Skills: Strong command of Microsoft Office Suite (Word, Excel, PowerPoint).
  </li>
  <li>
   Traits: High level of confidentiality, strong multitasking abilities, and professional communication.
  </li>
 </ul>
 <p>
 </p>
</div>


Chairman Office Manager

Confidential Careers

<div>
 <p>
  The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Calendar management for executives
  </li>
  <li>
   Aid executive in preparing for meetings
  </li>
  <li>
   Responding to emails and document requests on behalf of executives
  </li>
  <li>
   Draft slides, meeting notes and documents for executives
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor's degree or equivalent experience
  </li>
  <li>
   Proficient in Microsoft Office suite
  </li>
  <li>
   Experience in managing multiple priorities, administrative coordination, and logistics
  </li>
  <li>
   Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant

<div><div><div>Now<p>
</p></div></div><div><div><div>Job ID</div>
<div>R-543346</div>
</div><div><div>Category</div>
<div>Administrative Services &amp; Transportation</div>
</div><div><div>Location</div>
<div>Saudi Arabia</div>
</div><div><div>Region</div>
<div>EMEA</div></div></div></div>
<br><div><p><b>We are the people who give possibilities purpose</b></p><p></p><p>
BD is one of the largest global medical technology companies in the world. Advancing the world of health&trade; is our Purpose, and it&rsquo;s no small feat. It takes the imagination and passion of all of us&mdash;from design and engineering to the manufacturing and marketing of our billions of MedTech products per year&mdash;to look at the impossible and find transformative solutions that turn dreams into possibilities.
</p><h1 class="jobSectionHeader"><b>Job Description</b></h1><h2 class="jobSectionHeader"><b>
About the role
</b></h2><p>The Executive Assistant will be supporting the Vice Presidents with their day-to-day administrative needs and organizational duties.</p><h2 class="jobSectionHeader"><b>
Main responsibilities will include:</b></h2><ul><li>
Support with overall supervision of office environment and the VP&rsquo;s with communication and establishing standards and procedures.</li><li>
Responsible for the effective coordination and follow-through of the activities and commitments of the VP&rsquo;s by producing and managing an integrated master calendar of key events, dates, and deadlines that are critical to the conduct of the BD business.</li><li>
Manages the flow of information and compliance tracking, including a sensitive material and highly confidential in nature, with a high degree of discretion, via phone, email, to the leadership team, internal associates, and external organizations.</li><li>
Coordinates the meetings and agendas for VP&rsquo;s Meetings, as well as the BDX Annual events. Records the minutes of the meetings and the executive sessions. Assists with the development and implementation of the business reports.</li><li>
Ensuring smooth and successful meetings that are associated with the responsibilities of the VP&rsquo;s. This includes the overall arrangements and details of scheduling meeting rooms, preparing agendas, catering menus, room set-up, and equipment needs.</li><li>
Functions as the executive assistant to the VP&rsquo;s creating correspondence, reports, tracking sheets, and other materials; coordinating travel arrangements, assisting with projects, ability to manage all aspects of communication, etc. This will require involvement in preparation of presentations, involvement in meetings, assistance in project plan development, budget and spend control.</li><li>
Assists with document preparation and electronic and hard copy archiving. Provides historical reference by developing and using filing and retrieval systems and recording meeting discussions. Maintains records as advised.</li><li>
Arranges travel and process country related invoices. Maintains executive&rsquo;s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.</li><li>
Facilitates regularly scheduled meetings with team members throughout the organization in order to foster administrative support efficiency and effectiveness.</li><li>
Conserves executive&rsquo;s time by reading, researching, and routing correspondence; drafting letters and documents/reports; collecting and analyzing information; and initiating telecommunications. Secures information by completing database backups.</li><li>
Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.</li><li>
Completes projects by assigning work to clerical staff and following up on results.</li></ul><h2 class="jobSectionHeader"><b>
About you</b></h2><ul><li>
Bachelor&rsquo;s degree in business administration or management.</li><li>
5 years of experience as an executive assistant and knowledge of executive level.</li><li>
Excellent interpersonal and communication skills.</li><li>
Ability to work independently with little supervision &amp; with a diverse group of individuals.</li><li>
Ability to plan, coordinate and prioritize work.</li><li>
High personal integrity and ethical standards.</li><li>
Proficiency with Microsoft Office Suite. Experience with Microsoft SharePoint &amp; Microsoft Teams/ Word/Excel/PowerPoint. Project coordination is a plus.</li><li>
Able to demonstrate reporting, time management and strong presentation skills.</li><li>
Proficiency in English &amp; Arabic</li><li>
Mastering official communication and letters in both Arabic and English.</li><li>
Willingness to travel.</li></ul><p></p><h1 class="jobSectionHeader"><b>
Why Join Us?</b></h1><p>
To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of healthcare. At BD, you&rsquo;ll discover a culture in which you can learn, grow and thrive.
</p><p></p><p>We believe that when people connect in person, we learn faster, collaborate more deeply, and build a stronger culture. Join us and enjoy a culture where face-to-face collaboration supports your learning, your progress, and your success.
</p><p></p><p><b>To learn more about BD visit</b>https://bd.com/careers.</p><p></p><p>
Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally protected characteristics.</p><p>
Required Skills</p><p>
Optional Skills</p><p></p><p>
.</p><h1 class="jobSectionHeader"><b>
Primary Work Location</b></h1>
SAU Riyadh - Centria Office Building<p></p><h1 class="jobSectionHeader"><b>
Additional Locations</b></h1><p></p><h1 class="jobSectionHeader"><b>
Work Shift</b></h1></div>

Esports Foundation

<div>
 Team: Chief of Staff
 <br/>
 <br/>
 Activity: Full-time
 <br/>
 <br/>
 Role grade: Director [8]
 <br/>
 <br/>
 Direct reports: 3
 <br/>
 <br/>
 Indirect reports: 0
 <br/>
 <br/>
 Reporting to: Chief of Staff
 <br/>
 <br/>
 Role location: Riyadh, Saudi Arabia
 <br/>
 <br/>
 <strong>
  Job Purpose:
 </strong>
 As the Director Board of Trustees Secretariat, you will be responsible for the overall effectiveness, integrity, and smooth operation of the Board of Trustees (BoT) and its committees. The role oversees all governance secretariat activities, ensures adherence to legal and governance frameworks, and enables the Secretary General, Board members, and committees to operate efficiently, compliantly, and with high-quality decision-making support.
 <br/>
 <br/>
 This role combines governance leadership, operational excellence, and people management, ensuring that board and committee processes are structured, timely, confidential, and fit for a complex, fast-moving organization.
 <br/>
 <br/>
 <strong>
  Duties And Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Own and continuously improve the Board and Committee governance framework in line with applicable laws, regulations, and best practices.
  </li>
  <li>
   Develop and maintain the annual Board and Committee calendar, including meeting cadence, key milestones, and expected outputs aligned with committee charters.
  </li>
  <li>
   Ensure effective follow-up on Board and Committee decisions, resolutions, and delegated actions.
  </li>
  <li>
   Oversee the maintenance of accurate records of Board and Committee members, roles, mandates, and terms.
  </li>
  <li>
   Commission, review, and present governance, legal, and regulatory analyses or studies related to matters escalated to the Board or committees.
  </li>
  <li>
   Oversee the end-to-end operation of Board and Committee meetings, including agenda planning, documentation, approvals, and logistics.
  </li>
  <li>
   Ensure accurate, timely, and high-quality preparation of meeting minutes, resolutions, and action trackers.
  </li>
  <li>
   Ensure all delegations, directives, and decisions from the Secretary General and committees are properly documented, communicated, and tracked.
  </li>
  <li>
   Owns the end-to-end development of Board materials &mdash; including co-creation and drafting of content with stakeholders &mdash; and has authority to return submissions that do not meet decision-readiness standards.
  </li>
  <li>
   Establish and enforce standards for confidentiality, document control, and information security across all Board-related materials.
  </li>
  <li>
   Act as the primary governance liaison for the Secretary General, Board members, Committee Chairs, CEO, and senior leadership.
  </li>
  <li>
   Coordinate closely with the Secretary General to schedule meetings, manage priorities, and ensure readiness for all Board and Committee engagements.
  </li>
  <li>
   Ensure clear, professional, and timely communication between the Board, committees, and executive management.
  </li>
  <li>
   Ensure full readiness of systems, tools, and devices used for Board and Committee meetings (e.g., board portals, secure document platforms, meeting technology).
  </li>
  <li>
   Oversee the secure receipt, logging, archiving, and dispatch of confidential correspondence to and from the Board, committees, and CEO.
  </li>
  <li>
   Continuously improve secretariat tools, templates, and workflows to increase efficiency and reduce risk.
  </li>
  <li>
   Lead, coach, and develop a team of three Secretariat / Governance Officers.
  </li>
  <li>
   Set clear objectives, performance standards, and development plans for the team.
  </li>
  <li>
   Ensure consistent quality, accountability, and resilience across all secretariat activities.
  </li>
  <li>
   Act as an escalation point for complex, sensitive, or high-risk governance matters.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education And Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Law a related field.
  </li>
  <li>
   10+ years of experience in board secretariat, corporate governance, legal operations, or executive office roles within Saudi Arabia.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Knowledge, Skills, and Abilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience supporting Boards of Directors or Boards of Trustees and multiple committees.
  </li>
  <li>
   Demonstrated leadership experience managing and developing teams.
  </li>
  <li>
   Strong exposure to governance frameworks, delegation of authority models, and board best practices
  </li>
  <li>
   Exceptional attention to detail and judgment in handling confidential information.
  </li>
  <li>
   Strong stakeholder management skills, including interaction with senior executives and board members.
  </li>
  <li>
   Background in legal functions.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   High level of organization, prioritization, and follow-through.
  </li>
  <li>
   Ability to operate calmly and effectively in high-pressure, time-sensitive environments.
  </li>
  <li>
   Fluent in English and Arabic.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Relocation support
  </li>
  <li>
   Transportation allowance
  </li>
  <li>
   Competitive compensation
  </li>
  <li>
   Housing allowance
  </li>
  <li>
   VIP medical insurance
  </li>
  <li>
   Opportunity to work on a new exciting project with a group of passionate professionals. You will get the freedom to excel and make a real impact
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Diversity disclaimer
  <br/>
  <br/>
 </strong>
 Our mission is to build a diverse organization where our members, regardless of background or identity, have a sense of belonging. We genuinely believe that thanks to creating a collaborative environment where different perspectives are valued, we can achieve more. Together, we want to reshape the boundaries of what is achievable in the esports domain.
</div>


Director Board of Trustees Secretariat

Tilke Focus Design

The Role
<br>We are looking for a reliable and organized Office Secretary to join our team at our Riyadh head office. The successful candidate will be the first point of contact for visitors and callers, and will provide essential administrative and secretarial support to ensure smooth day-to-day office operations. Key Responsibilities: - Manage the reception desk and greet visitors in a professional manner - Answer and direct phone calls, emails, and correspondence - Schedule and coordinate meetings, appointments, and travel arrangements - Maintain and organize office files, records, and documentation - Prepare letters, memos, reports, and other documents as required - Handle incoming and outgoing mail and courier services - Monitor and order office supplies as needed - Support various departments with general administrative tasks - Ensure the reception area is tidy and presentable at all times
<br><br>
Requirements
<br><b>Requirements:</b> - 0 to 2 years of experience in an administrative, secretarial, or receptionist role - Strong communication and interpersonal skills - Proficiency in Microsoft Office (Word, Excel, Outlook) - Well-organized with attention to detail - Ability to multitask and work in a fast-paced environment - Fluency in English
<br><br>
About the company
<br>Tilke Focus Design (TFD) is a multidisciplinary architecture and engineering consultancy headquartered in Riyadh, KSA formed through a strategic partnership between Tilke Engineers & Architects (Germany) and Focus Design Partners (Qatar). From high-performance racetracks to visionary urban planning and iconic hospitality projects, TFD brings together world-class precision and regional insight to deliver innovative, integrated design solutions.

Office Secretary

Rawaj - Human Capital Management

<div><p>Leverage your abilities and join the dynamic team of a leading company specializing in <b>Retail</b> <b>.</b>
</p><p>The Executive office manager will be responsible for directly support the CEO and oversee executive office operations. The role requires strong leadership, strategic coordination, and the ability to represent the CEO professionally in meetings and business communications when needed.</p><p></p><p><br>
Key Accountabilities</p><ul><li>
Manage and oversee the CEO&rsquo;s office operations, daily priorities, and executive schedule.</li><li>
Coordinate strategic meetings, executive communications, and follow-up actions on behalf of the CEO.</li><li>
Represent the CEO in internal and external meetings when required, ensuring effective communication and alignment.</li><li>
Prepare executive reports, presentations, business summaries, and meeting materials.</li><li>
Follow up with departments and stakeholders to ensure timely execution of strategic initiatives and decisions.</li><li>
Act as the main liaison between the CEO, senior management, and external stakeholders.</li><li>
Handle confidential matters with the highest level of professionalism, discretion, and business awareness.</li><li>
Monitor strategic projects, executive commitments, and leadership engagements to ensure smooth progress and operational efficiency.</li></ul><p></p><p><br>
Knowledge, Skills, and Experience</p><ul><li>
Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>
10+ years of experience in Executive Office Management, CEO Office, or senior executive support roles.</li><li>
Strong business acumen and ability to represent executive leadership professionally.</li><li>
Excellent communication, negotiation, and stakeholder management skills.</li><li>
Proven ability to handle sensitive and confidential information.</li><li>
Strong leadership presence and ability to manage high-level interactions confidently.</li><li>
Exceptional organizational, follow-up, and multitasking skills.</li><li>
Advanced proficiency in Microsoft Office and executive reporting tools.</li><li>
Experience working closely with C-level executives is highly preferred.</li><li>
Ability to work under pressure and manage shifting priorities effectively.</li></ul></div>

Executive Office Manager - Retail sector | Saudi Arabia

United Nations

<div><div><div><div>Result of Service
</div><div>Analysis of the current country context regarding violence against women and girls, with recommended policy and advocacy actions and M&amp;E plans.
</div></div><div><div>Work Location
</div><div>Remote
</div></div><div><div>Expected duration
</div><div>3 months
</div></div><div><div>Duties and Responsibilities
</div><div>Background: The UN Secretary-General's Development System reform, launched on 1 January 2019 in response to General Assembly resolution 71/243, repositions the UN Development System to deliver on the 2030 Agenda for dignity, prosperity and peace on a healthy planet. Central to this process, and as further mandated by General Assembly resolution 72/279, a new generation of UN Resident Coordinator Offices across the world are being strengthened under the leadership of an empowered UN Resident Coordinator, the highest-ranking representative of the UN Development System at country level. To effectively support the work of UN Country Team and the Government of Saudi Arabia, in support of national aspirations, the Resident Coordinators&rsquo; Office (RCO) seeks to develop an analytical paper to frame the context and status of Special Procedures Issues related to Violence Against Women and Girls, using key UN policy frameworks and international treaties and conventions, and published reports and documents, to frame the current country context and develop a set of policy and advocacy actions and an M&amp;E plan. Duties and Responsibilities: Under the direct supervision of the Head of RC Office and the RCO Economist, the Consultant (C) will: 1. Undertake a desk review of key UN policy frameworks, treaties and conventions and published reports and documents (UN 2030 and the SDGs, Special Rapporteurs reports, reports on UN Treaties and Conventions, etc.) and prepare a matrix relevant points and actions, including analysis of comparative good practices. 2. Develop an annotated outline for the research paper. 3. Prepare an initial draft for consultation with UN KSA, particularly with OHCHR. 4. Revise and finalize report based on feedback from consultations. 5. Develop a set of policy and advocacy actions based on the final analysis. 6. Develop an M&amp;E plan for tracking implementation 7. Related ad-hoc work
</div></div><div><div>Qualifications/special skills
</div><div>A bachelors degree n social sciences, economics, public health, law or related area is required. A Masters (Ongoing) or Higher (Ongoing) degree in social sciences, economics, public health, law or related area is desirable. All candidates must submit a copy of the required educational degree. Incomplete applications will not be reviewed. A minimum of 3 years of professional work experience in relevant research is required. Enrolled in or graduated from a Masters or Higher Level Programme is desirable High proficiency in academic writing in English is required
</div></div><div><div>Languages
</div><div>English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required and knowledge of Arabic is desirable. Note: &ldquo;Fluency&rdquo; equals a rating of &lsquo;fluent&rsquo; in all four areas (speak, read, write, and understand) and &ldquo;Knowledge of&rdquo; equals a rating of &lsquo;confident&rsquo; in two of the four areas.
</div></div><div><div>Additional Information
</div><div>Not available.
</div></div><div><div>No Fee
</div><div>THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS&rsquo; BANK ACCOUNTS.</div></div></div></div>

Consultant, Research on the status of the Disability Inclusion in Saudi Arabia

Explore 264+ Executive secretary in Riyadh this May. Find roles across top companies and apply now to boost your career.

264 executive secretary jobs In Riyadh

Chairman Office Manager

Executive Assistant

Executive Assistant

Director Board of Trustees Secretariat

Office Secretary

Executive Office Manager - Retail sector | Saudi Arabia

Consultant, Research on the status of the Disability Inclusion in Saudi Arabia