sales coordinator

administrative assistant

office manager

project coordinator

marketing coordinator

admin coordinator

Madi International

<div>
 
 Job Description
 
 
 
 We are looking for a detail-oriented and proactive
 
 Admin Coordinator
 
 to join our team in
 
 Riyadh
 
 . This role is ideal for someone with strong administrative skills and a passion for organization, efficiency, and team support. You will play a key role in ensuring smooth office operations and supporting cross-functional teams in a dynamic work environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate daily administrative tasks to ensure efficient office operations.
 </li>
 <li>
 Support department managers and team members with scheduling, documentation, and reporting.
 </li>
 <li>
 Manage office supplies, equipment, and maintenance needs.
 </li>
 <li>
 Assist in organizing meetings, preparing agendas, and taking minutes.
 </li>
 <li>
 Liaise with internal departments and external vendors as needed.
 </li>
 <li>
 Maintain accurate records and handle confidential information responsibly.
 </li>
 <li>
 Support onboarding processes for new employees and assist HR with admin tasks.
 </li>
 <li>
 Ensure compliance with company policies and procedures.
 
 
 </li>
 </ul>
 
 Qualifications And Experience
 
 
 
 <ul>
 <li>
 Minimum 2-4 years of experience in an administrative or coordinator role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent verbal and written communication skills in English (Arabic is a plus).
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Based in Jeddah or willing to relocate.
 </li>
 <li>
 Bachelors degree in business administration or related field is preferred.
 </li>
 </ul>
</div>

Admin Coordinator

HungerStation | هنقرستيشن

<div>
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 1. Rider Administration
 
 
 <ul>
 <li>
 Manage the end-to-end onboarding and offboarding process for riders.
 </li>
 <li>
 Collect, verify, and upload necessary documents (IDs, contracts, license copies, etc.).
 </li>
 <li>
 Coordinate with vendors and internal teams for rider replacements or updates.
 </li>
 </ul>
 
 
 2. Asset Handling
 
 
 <ul>
 <li>
 Issue, track, and recover rider assets such as delivery devices, uniforms, fuel cards, and car keys.
 </li>
 <li>
 Update asset records and report discrepancies to the Asset Control Associate and Regional Supervisor.
 </li>
 </ul>
 
 
 3. Petty Cash and Financial Admin
 
 
 <ul>
 <li>
 Handle and record petty cash usage for site-level rider needs (fuel, repairs, emergencies).
 </li>
 <li>
 Submit expense reports with supporting documents and ensure compliance with cash handling policies.
 </li>
 </ul>
 
 
 4. Car and Rider Coordination
 
 
 <ul>
 <li>
 Support onboarding of leased vehicles, coordinate with drivers, and report vehicle-related issues.
 </li>
 <li>
 Log vehicle usage, accident reports, and transfer activities in alignment with SOPs.
 </li>
 </ul>
 
 
 5. Compliance and Reporting
 
 
 <ul>
 <li>
 Ensure riders are briefed on policy updates and compliance requirements.
 </li>
 <li>
 Prepare and submit daily reports on onboarding status, asset movements, petty cash usage, and incidents.
 </li>
 </ul>
 
 
 6. Support Site Operations
 
 
 <ul>
 <li>
 Act as the point of contact for rider admin support during assigned shifts.
 </li>
 <li>
 Coordinate with Safety, Facility, and P&amp;L teams for escalated issues or cross-functional needs.
 </li>
 <li>
 Support replacement coverage during officer leave or peak times.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 
 
 
 <ul>
 <li>
 2+ years of experience in fleet admin, HR support, or operations coordination roles.
 </li>
 <li>
 Familiarity with onboarding processes, documentation handling, and petty cash procedures.
 </li>
 <li>
 Strong attention to detail, documentation, and accuracy.
 </li>
 <li>
 Good communication and coordination abilities.
 </li>
 <li>
 Proficient in Microsoft Office and reporting tools.
 </li>
 <li>
 High Diploma in Logistics, Business, or any other related field.
 </li>
 </ul>
 
 
</div>

Last Mile Support Officer

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
 <ul>
 <li>
 Plan and execute meetings and events with some supervision.
 </li>
 <li>
 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
 </li>
 <li>
 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
 </li>
 <li>
 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
 </li>
 <li>
 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
 </li>
 <li>
 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
 </li>
 <li>
 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
 </li>
 <li>
 Assistance to the company employees with respect to various administrative tasks including:
 </li>
 <li>
 Travel arrangements i.e. flight, car rental, accommodation bookings
 </li>
 <li>
 Processing and preparation of travel expenses
 </li>
 <li>
 Tailoring/finalizing business presentations
 </li>
 <li>
 Prepare meeting minutes
 </li>
 <li>
 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
 </li>
 <li>
 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
 </li>
 <li>
 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
 </li>
 <li>
 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
 </li>
 <li>
 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in business administration or any other related fields.
 </li>
 <li>
 6 years of experience in similar role including executive experience.
 </li>
 <li>
 Strong command of English, both written and verbal.
 </li>
 <li>
 Solid communication and interpersonal skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Previous experience in event coordination and booking management is preferred.
 </li>
 <li>
 Quick learner with the ability to adapt to new absorb information within new fields.
 </li>
 <li>
 Background in science or healthcare-related fields is a plus.
 </li>
 <li>
 Completes tasks in resourceful and effective ways.
 </li>
 <li>
 Ability to manage internal and external confidential information with utmost discretion.
 </li>
 <li>
 Works autonomously within established procedures and practices.
 </li>
 <li>
 Ability to work in a fast paced, dynamic work environment.
 </li>
 <li>
 Strict attention to detail.
 </li>
 <li>
 Ability to interact professionally with all organizational levels.
 </li>
 <li>
 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
 </li>
 <li>
 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
 </li>
 <li>
 Works well under pressure.
 </li>
 </ul>
</div>

Office Operations Coordinator

Compass Logistics International

Job Title: Admin OfficerDepartment: Administration &amp; HR Location: Saudi Arabia Reporting To: Country Manager / Regional Admin &amp; HR DirectorPosition Overview:The Admin Officer will oversee day-to-day administrative operations in the Saudi branch, ensuring efficient office management, documentation, and compliance with Compass Ocean Logistics&rsquo; corporate standards. The role requires excellent organizational and communication skills to support management, employees, and visiting teams in all administrative matters.Key Responsibilities:1. Office Administration &amp; Coordination<ul><li>Supervise daily office operations, ensuring smooth functioning of facilities and supplies.</li><li>Manage maintenance, housekeeping, utilities, and vendor coordination.</li><li>Handle travel arrangements, hotel bookings, and logistics for local and international staff visits.</li></ul>2. HR &amp; Employee Support<ul><li>Maintain employee attendance, leave, and visa documentation in coordination with HR.</li><li>Support onboarding and exit formalities as per company policy.</li><li>Ensure compliance with Saudi labor and immigration regulations, including coordination with PRO or local authorities when required.</li></ul>3. Documentation &amp; Compliance<ul><li>Maintain updated records of trade licenses, lease agreements, insurance policies, and company assets.</li><li>Assist in renewals, registration updates, and government portal submissions.</li><li>Ensure confidentiality and secure filing of company records.</li></ul>4. Communication &amp; Reporting<ul><li>Prepare correspondence, reports, and administrative memos as needed.</li><li>Liaise with head office departments to align processes and reporting standards.</li><li>Support management in audits, renewals, and inspections.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 3&ndash;5 years of administrative experience, preferably in logistics, shipping, or corporate settings.</li><li>Strong command of MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Good understanding of local regulatory requirements and government portals (Qiwa, Muqeem, GOSI, Mudad).</li><li>Excellent written and verbal communication skills in English and Arabic.</li><li>High level of discretion, reliability, and organizational discipline.</li></ul>Key Attributes:<ul><li>Proactive and service-oriented approach.</li><li>Strong coordination and multitasking abilities.</li><li>Professional presentation and attention to detail.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you a Saudi National?</li></ul>

Admin Executive/ Jeddah, Dammam, Riyadh (KSA)

GymLab

Job Position: Warehouse &amp; Logistics CoordinatorLocation: Riyadh, KSAType: Full Time- Manage inventory, packing, and dispatch.- Coordinate with couriers and freight partners.- Track shipments and update clients.Requirements:- Organizational and problem-solving skills.- Experience in logistics or warehouse management.- Familiarity with stock systems.To apply, please do so online at the following link:https://gymlab.me/jobs/warehouse-logistics-coordinator/&#1575;&#1604;&#1605;&#1587;&#1605;&#1609; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1610;: &#1605;&#1606;&#1587;&#1602; &#1575;&#1604;&#1605;&#1587;&#1578;&#1608;&#1583;&#1593; &#1608;&#1575;&#1604;&#1582;&#1583;&#1605;&#1575;&#1578; &#1575;&#1604;&#1604;&#1608;&#1580;&#1587;&#1578;&#1610;&#1577;&#1575;&#1604;&#1605;&#1608;&#1602;&#1593;: &#1575;&#1604;&#1585;&#1610;&#1575;&#1590;&#1548; &#1575;&#1604;&#1605;&#1605;&#1604;&#1603;&#1577; &#1575;&#1604;&#1593;&#1585;&#1576;&#1610;&#1577; &#1575;&#1604;&#1587;&#1593;&#1608;&#1583;&#1610;&#1577;&#1575;&#1604;&#1606;&#1608;&#1593;: &#1583;&#1608;&#1575;&#1605; &#1603;&#1575;&#1605;&#1604;- &#1573;&#1583;&#1575;&#1585;&#1577; &#1575;&#1604;&#1605;&#1582;&#1586;&#1608;&#1606; &#1608;&#1575;&#1604;&#1578;&#1593;&#1576;&#1574;&#1577; &#1608;&#1575;&#1604;&#1588;&#1581;&#1606;.- &#1575;&#1604;&#1578;&#1606;&#1587;&#1610;&#1602; &#1605;&#1593; &#1588;&#1585;&#1603;&#1575;&#1578; &#1575;&#1604;&#1606;&#1602;&#1604; &#1608;&#1575;&#1604;&#1588;&#1581;&#1606;.- &#1578;&#1578;&#1576;&#1593; &#1575;&#1604;&#1588;&#1581;&#1606;&#1575;&#1578; &#1608;&#1578;&#1581;&#1583;&#1610;&#1579; &#1575;&#1604;&#1593;&#1605;&#1604;&#1575;&#1569;.&#1575;&#1604;&#1605;&#1578;&#1591;&#1604;&#1576;&#1575;&#1578;:- &#1605;&#1607;&#1575;&#1585;&#1575;&#1578; &#1578;&#1606;&#1592;&#1610;&#1605;&#1610;&#1577; &#1608;&#1581;&#1604; &#1575;&#1604;&#1605;&#1588;&#1603;&#1604;&#1575;&#1578;.- &#1582;&#1576;&#1585;&#1577; &#1601;&#1610; &#1605;&#1580;&#1575;&#1604; &#1575;&#1604;&#1582;&#1583;&#1605;&#1575;&#1578; &#1575;&#1604;&#1604;&#1608;&#1580;&#1587;&#1578;&#1610;&#1577; &#1571;&#1608; &#1573;&#1583;&#1575;&#1585;&#1577; &#1575;&#1604;&#1605;&#1587;&#1578;&#1608;&#1583;&#1593;&#1575;&#1578;.- &#1575;&#1604;&#1573;&#1604;&#1605;&#1575;&#1605; &#1576;&#1571;&#1606;&#1592;&#1605;&#1577; &#1575;&#1604;&#1605;&#1582;&#1586;&#1608;&#1606;.&#1604;&#1604;&#1578;&#1602;&#1583;&#1610;&#1605;&#1548; &#1610;&#1585;&#1580;&#1609; &#1575;&#1604;&#1602;&#1610;&#1575;&#1605; &#1576;&#1584;&#1604;&#1603; &#1593;&#1576;&#1585; &#1575;&#1604;&#1585;&#1575;&#1576;&#1591; &#1575;&#1604;&#1578;&#1575;&#1604;&#1610;:https://gymlab.me/jobs/warehouse-logistics-coordinator/Job Types: Full-time, Contract Contract length: 12 monthsAbility to commute/relocate:<ul><li>Riyadh: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Warehouse & Logistics Coordinator - GymLab

Zenith UK

<div>
 
 Company Description
 
 
 
 Zenith is the ROI Agency. Our more than 6,000 specialists across 95 markets offer unparalleled capabilities in Media, Data, Technology, Commerce and Content. We put effectiveness at the heart of our work to solve complex challenges, drive successful business outcomes, and grow our clients&rsquo; businesses. Zenith is part of Publicis Media, the media arm of Publicis Groupe
 
 
 
 Overview
 
 
 
 We are seeking a highly organized and client-focused Account Manager to join our team. The ideal candidate will have a background in performance and serve as the primary liaison between the agency and our clients, ensuring that all projects are delivered on time, within budget, and to the highest standards. This role requires excellent communication skills, strong project management abilities, and a deep understanding of marketing strategies and client needs.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Lead the development and execution of media plans for clients across a variety of industries.
 </li>
 <li>
 Work along with reporting manager taking into account both the client's and the agency's key performance indicators.
 </li>
 <li>
 Ability to effectively manage multiple projects simultaneously, including setting priorities, meeting deadlines, translating strategies into innovative media, and working well under pressure.
 </li>
 <li>
 Collaborating with cross-functional teams to develop and execute effective media strategies.
 </li>
 <li>
 Manage day-to-day client relationships and communications.
 </li>
 <li>
 Build a strong rapport with clients and business partners.
 </li>
 <li>
 Mentor and guide junior planning team members.
 </li>
 <li>
 Quality control for all media planning.
 </li>
 <li>
 Overseeing team on day-to-day projects.
 </li>
 <li>
 To develop sound channel strategy and activation in line with the communication plan
 </li>
 <li>
 To develop and own the projects related to: Media Strategy, Consumer Insights Analysis, Identification of business challenges facing the client, Competitive Landscape Analysis, Media selection, Maximizing cost-efficiency, Timing and laydown, Budget levels by market etc.
 </li>
 <li>
 To own and oversee all output from the executives/admin to ensure accuracy of the documents shared internally and externally
 </li>
 <li>
 To be responsible for efficient/accurate admin for the group
 </li>
 <li>
 Ability to comprehend a client's requirements, pose appropriate inquiries, and devise a plan for utilizing media outlets (including creating a media plan and offering suggestions) in accordance with the client's goals.
 </li>
 <li>
 Strong analytical skills and ability to interpret data and market research
 </li>
 <li>
 Strong grasp of industry trends and best practices
 </li>
 <li>
 Ability to work on MS Office 365 software suite (Word, Excel, PowerPoint, Teams, etc..)
 </li>
 <li>
 In-depth knowledge of and experience with various media planning and buying tools and platforms, such as Z/X Plan, Statex, Global web Index(GWI), Euromonitor, World Advertising Research Center (WARC), Similar Web, etc..
 </li>
 <li>
 In-depth knowledge of various industry digital planning tools such as DV360, Google Ads, Meta Business Manager, Snap Chat Ads Manager, Twitter Ads Manager, TikTok Ads Manager
 </li>
 <li>
 Familiar with and able to describe the characteristics and advantages of the Group's various products and services.
 </li>
 <li>
 Knowledge of digital media and emerging technologies
 </li>
 <li>
 Good commercial acumen, able to understand the importance of driving ROI for both business partners and agency whilst being both efficient and effective
 </li>
 <li>
 Development of sound channel strategy and activation in line with the communication plan
 </li>
 <li>
 Development and ownership of projects related to: Media Strategy, Consumer Insights Analysis, Identification of business challenges facing the client, Competitive Landscape Analysis, Media selection, Maximizing cost-efficiency, Timing and laydown, Budget levels by market etc.
 </li>
 <li>
 Ownership and oversight of all output from the executives/admin to ensure accuracy of the documents shared internally and externally
 </li>
 <li>
 Responsible for efficient/accurate admin for the group.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 BS/MS degree in marketing or a related field.
 
 
 5 to 7 years of media planning and/or buying experience - with at least three years of online experience.
 
 
 Proven ability to mentor and lead a team of planning executives.
 
 
 Strong organizational skills, team player, ability to multitask, and work under pressure.
 
 
 Digital Certifications across the major platforms, including Meta (FB &amp; IG), Google, Snapchat, LinkedIn, Twitter, etc.
 
 
 
 Additional Information
 
 
 
 R-2414P-2706
</div>

Manager - Media

Job Title: Document Controller / Reporter / AdminDepartment: Project Management / Administration Reporting To: Project Director / Project ManagerJob Purpose: The DC/Reporter/Admin is responsible for managing all project documentation, maintaining records, preparing reports, and supporting project administration functions. The role ensures accurate documentation control, timely reporting, and efficient coordination between project teams, consultants, and clients.Key Responsibilities:<ul><li>Maintain and control all incoming and outgoing project documents, drawings, correspondence, and records.</li><li>Ensure proper filing, version control, and easy retrieval of all project-related documents in both electronic and hard copy formats.</li><li>Prepare daily, weekly, and monthly progress reports as per project requirements.</li><li>Coordinate with site engineers and departments to collect data for reports and documentation.</li><li>Update logs for transmittals, submittals, RFIs, and other project correspondences.</li><li>Review documents for accuracy and completeness before submission to clients or consultants.</li><li>Maintain confidentiality and proper handling of sensitive information.</li><li>Support the Project Director and project team in administrative tasks such as scheduling meetings, preparing minutes, and maintaining attendance and manpower records.</li><li>Track document approvals, rejections, and pending submissions to ensure smooth project workflow.</li><li>Ensure compliance with company documentation standards and project procedures.</li><li>Act as a central point of communication for project document circulation and updates.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or related field.</li><li>Minimum 5&ndash;8 years of experience in document control and project administration (construction or engineering preferred).</li><li>Proficiency in MS Office (Excel, Word, PowerPoint) and document management systems (e.g., Aconex, EDMS, SharePoint).</li><li>Strong attention to detail, organization, and time management.</li><li>Excellent written and verbal communication skills.</li><li>Ability to handle multiple tasks and work under tight deadlines.</li><li>Good coordination and reporting skills.</li></ul>Job Types: Full-time, Permanent

DC/Reporter/Admin

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