administrative assistant

office administrator

operations coordinator

fm coordinator

maintenance coordinator

admin coordinator

XYZ Cultural Technology

<p><b>Job Description:</b></p><p><b>Company Name: XYZ Technologies LLC</b></p><p><b>Position: Admin Coordinator</b></p><p><b>Number of Vacancies: 2</b></p><p><b>Location: Riyadh</b></p><p>&middot; Assist in document management and record-keeping to ensure all project documentation is organized and up to date.</p><p>&middot; Create purchase orders and process invoices accurately and promptly.</p><p>&middot; Operate on ZOHO for various project coordination tasks, ensuring data accuracy and efficiency.</p><p>&middot; Communicate with clients and suppliers professionally to build and maintain strong working relationships.</p><p>&middot; Assist the pre-sales team by creating accounts on tender platforms and managing related administrative tasks.</p><p>&middot; Support with prequalification preparations to ensure compliance and readiness for project bids.</p><p>&middot; Monitor stock levels to ensure that project resources are available as needed and manage inventory effectively.</p><p>&middot; Coordinate project logistics and scheduling to ensure timely delivery of materials and resources.</p><p>&middot; Assist project managers with various coordination tasks to ensure project timelines and objectives are met.</p><p>&middot; Support project managers in budgeting and financial tracking to maintain accurate financial records.</p><p>&middot; Provide support to clients by addressing inquiries and providing necessary project details in a timely and professional manner.</p><p>&middot; Manage the inbound and outbound of shipments to ensure timely and accurate delivery.</p><p>&middot; Familiarity with <b>Fasah</b> and <b>Saber</b> portals for handling import/export documentation and regulatory compliance.</p><p>Basic Requirements:</p><p>&middot; 3&ndash;5 years of experience in procurement, purchasing, or supply chain coordination</p><p>&middot; Familiarity with procurement systems, ERP platforms, and MS Office.</p><p>&middot; Education: Bachelor&rsquo;s degree in business administration and related field.</p><p>Job Types: Full-time, Permanent</p><p>Pay: ﷼5,000.00 - ﷼6,000.00 per month</p><p>Work Location: In person</p>

Admin Coordinator

IIQAFGROUP

<div>
 <strong>
  Company:
 </strong>
 IIQAF Group
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Riyadh, Saudi Arabia
 <br/>
 <br/>
 <strong>
  Industry:
 </strong>
 Hospital / Health Care
 <br/>
 <br/>
 <strong>
  Salary:
 </strong>
 SAR 6,500 &ndash; SAR 7,000 per month
 <br/>
 <br/>
 <strong>
  Job Type:
 </strong>
 Full-Time
 <br/>
 <br/>
 <strong>
  Job Overview
  <br/>
  <br/>
 </strong>
 IIQAF Group is seeking a highly organized and proactive
 <strong>
  Administrative Assistant in Riyadh
 </strong>
 to support our healthcare and hospital operations. The ideal candidate will have experience in
 <strong>
  office administration, scheduling, document management, data entry, and administrative coordination
 </strong>
 .
 <br/>
 <br/>
 This position is suitable for candidates searching for
 <strong>
  Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA
 </strong>
 .
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Provide daily administrative and office support to healthcare management
  </li>
  <li>
   Manage schedules, appointments, and meeting coordination
  </li>
  <li>
   Maintain accurate records, reports, and documentation
  </li>
  <li>
   Handle phone calls, emails, and internal communications
  </li>
  <li>
   Assist with data entry and database management
  </li>
  <li>
   Prepare reports, presentations, and administrative documents
  </li>
  <li>
   Coordinate with hospital departments and staff
  </li>
  <li>
   Maintain office supplies and administrative systems
  </li>
  <li>
   Ensure compliance with company policies and healthcare regulations
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree or diploma in Business Administration, Healthcare Administration, or related field
  </li>
  <li>
   Experience in hospital or healthcare environment preferred
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, Outlook)
  </li>
  <li>
   Strong organizational and multitasking skills
  </li>
  <li>
   Excellent communication and interpersonal abilities
  </li>
  <li>
   Ability to maintain confidentiality and handle sensitive information
  </li>
  <li>
   Immediate availability preferred
  </li>
 </ul>
</div>


Administrative Assistant

Naseej

<div></div><div><div><div><div><div><p>We usually respond within <b>a day</b>
</p></div></div></div></div><div></div><div><div><div><b>Company Description:</b></div><div>
Naseej is a leading technology company committed to harnessing the power of digital transformation in learning &amp; knowledge management by enabling our customers to provide rich experiences for their users and adapt to a dynamic technology landscape while reducing their technical burden enabling them to focus on achieving their strategic objectives. And for almost 36 years, Naseej with its branches all over the MENA region had made many contributions to be one of the market leaders in the fields of E-Learning, Edu-Tech &amp; Digital transformation. Naseej website: <b>https://www.naseej.com/</b></div><div><b>
Job Summary:</b></div><div>
The Coordinator &ndash; Medad Department is responsible for providing administrative and secretarial support to ensure the smooth day-to-day operations of the department. The role focuses on managing communications, coordinating schedules, organizing documentation, and supporting operational activities to enhance team efficiency and collaboration.</div><div><b>
Key Responsibilities:</b></div><ul><div><div>
Act as the first point of contact for the department, managing internal and external communications professionally.</div></div><div><div>
Coordinate calendars, meetings, appointments, and conference calls for the department team.</div></div><div><div>
Prepare meeting agendas, record detailed minutes, and distribute them to relevant stakeholders.</div></div><div><div>
Maintain organized departmental records, files, and documentation systems.</div></div><div><div>
Coordinate with cross-functional teams to support departmental initiatives and activities.</div></div><div><div>
Assist in monitoring departmental KPIs and prepare periodic progress and performance reports.</div></div><div><div>
Manage travel arrangements including booking flights, accommodations, and transportation when required.</div></div><div><div>
Draft, format, and proofread emails, letters, reports, and presentations.</div></div><div><div>
Handle incoming and outgoing correspondence while prioritizing tasks based on urgency.</div></div><div><div>
Support department budget tracking and expense documentation.</div></div></ul><div><b>
Requirements</b>:</div><ul><div><div>
Bachelor&rsquo;s degree in IT, Business Administration, Management, or a related field (preferred).</div></div><div><div>
Proven experience in an administrative, coordination, or secretarial role, preferably in a product or technology environment.</div></div><div><div>
Strong organizational and time-management skills with high attention to detail.</div></div><div><div>
Excellent communication skills in both Arabic and English (written and spoken).</div></div><div><div>
Proficiency in Microsoft Office Suite and common office productivity tools.</div></div><div><div>
Ability to manage confidential information with professionalism and discretion.</div></div><div><div>
Strong interpersonal skills and ability to work effectively with cross-functional teams.</div></div><div><div>
Flexible and adaptable to changing priorities and operational needs.</div></div></ul>
</div></div><div><div><div><div><b>Department</b></div>
<div>Medad management
</div><div><b>Locations</b></div>
<div>Riyadh
</div><div><b>Employment type</b></div>
<div>Full-time
</div></div></div></div><div></div><div><div><div><div><p><b>CONTACT
</b></p><div><b>Atheer Alnasser</b></div>
<div>Regional Talent Acquisition Specialist &ndash; Human Resources &amp; Admin Support
</div></div></div></div></div><p></p><div><div><div><div><div><div>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>About Naseej</b></h2>
<div><div>Bringing together the latest technological advancement and know-how to support organizations in their digital transformation journey, Naseej offers a comprehensive suite of platforms and services, to empower organizations and enable them to focus on achieving their strategic objectives, fostering innovation, and maximizing productivity in the digital era.</div>
</div></div><div><div><b>Founded in </b>1989
</div><div><b>Co-workers </b>500</div></div></div></div></div><p></p>

Department Coordinator

Zakat, Tax and Customs Authority

<div>
 Purpose of Job
 <br/>
 <br/>
 The job holder is responsible for managing the Admin and Correspondence function in line with policies and procedures ensuring timeliness and quality of services.
 <br/>
 <br/>
 Job Responsibilities
 <br/>
 <br/>
 Strategy and Planning
 <br/>
 <br/>
 <ul>
  <li>
   Contribute to the development of Documentation &amp; Administration business plan ensuring alignment with ZATCA strategy
   <br/>
  </li>
  <li>
   Develop the operational plan for Admin and Correspondence in line with Documentation &amp; Administration business plan and Finance and Administration strategic plan
   <br/>
  </li>
  <li>
   Implement plans and provide input to enable achievement of Admin and Correspondence goals that support ZATCA&rsquo;s overall strategic plans
   <br/>
   <br/>
  </li>
 </ul>
 Budget Management
 <br/>
 <br/>
 <ul>
  <li>
   Discuss Admin and Correspondence budgeting requirements with top management and provide input to the budgeting process
   <br/>
  </li>
  <li>
   Ensure effective utilization of Admin and Correspondence budget, and report accurately on progress made and challenges encountered
   <br/>
  </li>
  <li>
   Investigate and propose implementing initiatives that result in positive financial impact for Admin and Correspondence and mitigates financial and operational risks
   <br/>
   <br/>
  </li>
 </ul>
 Administration Services
 <br/>
 <br/>
 <ul>
  <li>
   Ensure that incoming calls are answered and transferred according to protocols
   <br/>
  </li>
  <li>
   Ensure all services and equipment and rooms are available for set meetings, conferences, workshops, and training
   <br/>
  </li>
  <li>
   Ensure reception area and offices are organized and clean at all times to leave a good impression on visitors and solidify ZATCA&rsquo;s professional reputation
   <br/>
  </li>
  <li>
   Manage supply of office equipment to ensure employees are well equipped to handle daily work
   <br/>
  </li>
  <li>
   Ensure space allocation needs for employees and new joiners are met
   <br/>
   <br/>
  </li>
 </ul>
 Correspondences Management
 <br/>
 <br/>
 <ul>
  <li>
   Manage ZATCA correspondences including the collection, organization, sorting, recording, dispatching, and delivery of incoming and outgoing correspondences to relevant stakeholders
   <br/>
  </li>
  <li>
   Manage digitization and archiving for incoming and outgoing correspondences for filing and tracking purposes
   <br/>
  </li>
  <li>
   Manage requests for emails services and ensure they are fulfilled on time and that all incoming emails are handled promptly and forwarded to concerned parties
   <br/>
   <br/>
  </li>
 </ul>
 Transportation Services
 <br/>
 <br/>
 <ul>
  <li>
   Manage transportation services including setting schedule of driver, transporting eligible employees, and delivering correspondences and documents ensuring adherence with KSA traffic and transportation laws and regulations
   <br/>
   <br/>
  </li>
 </ul>
 People Management
 <br/>
 <br/>
 <ul>
  <li>
   Participate in the identification and recruitment of key talent
   <br/>
  </li>
  <li>
   Guide, mentor and support direct reports in order to execute duties according to set policies and processes
   <br/>
  </li>
  <li>
   Develop individual performance objectives, provide necessary support, evaluate/appraise team and provide regular feedback on performance
   <br/>
  </li>
  <li>
   Establish a high-performance working environment and promote ZATCA values
   <br/>
   <br/>
  </li>
 </ul>
 Job Details
 <br/>
 <br/>
 Communication and Contacs
 <br/>
 <br/>
 Education
 <br/>
 <br/>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Public Administration, or equivalent is required
   <br/>
  </li>
  <li>
   Master&rsquo;s degree in Business Administration, Public Administration, or equivalent is preferred
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 An optimal of 7 years of relevant experience, with a preferred 2 years of experience in managerial level
 <br/>
 <br/>
 Competencies
 <br/>
 <br/>
 Events Management - Proficient
 <br/>
 <br/>
 Collaboration and Communication - Developing
 <br/>
 <br/>
 Professionalism - Proficient
 <br/>
 <br/>
 Organization and Planning - Advanced
 <br/>
 <br/>
 General Administration - Advanced
 <br/>
 <br/>
 Develop Teams - Developing
 <br/>
 <br/>
 Information Systems Knowledge - Advanced
 <br/>
 <br/>
 Leading by Example - Developing
 <br/>
 <br/>
 Strategic Thinking - Developing
 <br/>
 <br/>
 Operational Excellence - Developing
 <br/>
 <br/>
 Results Oriented - Proficient
 <br/>
 <br/>
 Customer Focus - Proficient
 <br/>
 <br/>
 Enablement of Change and Innovation - Developing
 <br/>
 <br/>
 Vendor Management - Proficient
</div>


Admin and Telecommunication Section Manager

SJ Group

<div>
 <ul>
  <li>
   <strong>
    A global multidisciplinary consultancy with 16,500+ professionals across 40+ countries
   </strong>
  </li>
  <li>
   <strong>
    Delivering world-class infrastructure, buildings, and environmental solutions
   </strong>
  </li>
  <li>
   <strong>
    Be a part of shaping our business and driving innovation initiatives.
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About SJ
  </strong>
  :
 </p>
 <p>
  Surbana Jurong (SJ Group) is a global urban, infrastructure, and engineering consultancy with 16,500+ employees in 40+ countries. Our Middle East studios deliver transformative projects across landscape architecture, buildings &amp; cities, infrastructure, and environmental planning.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Headquartered in Singapore, the group has a global talent pool of 16,000 in Surbana Jurong and its member companies AETOS, Atelier Ten, B+H, CHIL, KTP, Prostruct, Robert Bird Group, SAA, and SMEC, based in more than 120 offices in over 40 countries. They include architects, designers, planners, engineers, facilities managers, and other specialists driven by progressive thinking and creative ideas to shape a better future.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Purpose:
  </strong>
 </p>
 <p>
  The incumbent provides graphics design and admin support to the I+E BD/Proposals team, producing high-quality, brand-compliant visuals and documents for the preparation and submission of prequalification's, EOIs, and tenders across the Middle East.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The role supports end-to-end bid production, coordinating inputs, formatting, document control, and final compilation; ensuring submissions are accurate, consistent, and delivered on time.
 </p>
 <p>
  <br/>
 </p>
 <p>
  In addition, the incumbent supports marketing and business development activities by creating and maintaining capability materials (CVs, project sheets, brochures, presentations, and bid libraries), helping keep content current and market-ready.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Job Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Work on prequalification&rsquo;s, expression of interest for the relevant clients as assigned by the Line Manager.
  </li>
  <li>
   Support in coordinating tender proposals and bids together with the Proposal Coordinator / Proposal Manager / Opportunity Manager.
  </li>
  <li>
   Refine and produce a presentation for marketing documents of high quality that shows a high level of visual creativity.
  </li>
  <li>
   Organize and manage the library of relevant bid information.
  </li>
  <li>
   Maintain documentation and filing system of the prequalification, expression of interest, and tender bids.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Education &amp; Qualification Required:
  </strong>
 </p>
 <ul>
  <li>
   Degree in Engineering, Architecture, Science stream, or a related discipline (preferred)
  </li>
  <li>
   Graphics Design / Marketing / Administrative qualifications preferred (demonstrable equivalent experience considered)
  </li>
  <li>
   Other related qualification not essential but highly regarded.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience Required:
  </strong>
 </p>
 <ul>
  <li>
   Typically has 2-5 years&rsquo; relevant experience in a similar role within a corporate environment, preferably in a consulting firm.
  </li>
  <li>
   Has the demonstrated ability to:
  </li>
  <li>
   Produce quality outcomes within an environment with competing demands and tight deadlines;
  </li>
  <li>
   Work independently towards achieving objectives without supervision;
  </li>
  <li>
   Create winning proposals, presentations, and marketing materials;
  </li>
  <li>
   Identify clients&rsquo; key drivers and check that these are addressed in proposals and submissions.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join SJ
  </strong>
  ?
 </p>
 <p>
  Join a global, multidisciplinary consultancy shaping sustainable, people-centric environments across 40+ countries. Work with world-class teams and lead impactful landscape design across the region.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   All recruitment activities go through our internal Talent Acquisition Team, and currently, this role doesn't require agency input.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Please do not forward resumes directly to SJ employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   **Only shortlisted candidates will be notified**
  </strong>
 </p>
</div>


Graphic Designer

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 <strong>
  Office Operations Coordinator
 </strong>
 position is a unique career opportunity that could be your next step towards an exciting future.
 <br/>
 <br/>
 <strong>
  How you'll make an impact:
  <br/>
  <br/>
 </strong>
 Provide administrative support to assigned department, individual, and/or area.
 <br/>
 <br/>
 <ul>
  <li>
   Plan and execute meetings and events with some supervision.
  </li>
  <li>
   Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
  </li>
  <li>
   HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
  </li>
  <li>
   Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
  </li>
  <li>
   Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
  </li>
  <li>
   Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
  </li>
  <li>
   Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
  </li>
  <li>
   Assistance to the company employees with respect to various administrative tasks including:
  </li>
  <li>
   Travel arrangements i.e. flight, car rental, accommodation bookings
  </li>
  <li>
   Processing and preparation of travel expenses
  </li>
  <li>
   Tailoring/finalizing business presentations
  </li>
  <li>
   Prepare meeting minutes
  </li>
  <li>
   Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
  </li>
  <li>
   Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
  </li>
  <li>
   Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
  </li>
  <li>
   Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
  </li>
  <li>
   Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What you'll need:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s in business administration or any other related fields.
  </li>
  <li>
   6 years of experience in similar role including executive experience.
  </li>
  <li>
   Strong command of English, both written and verbal.
  </li>
  <li>
   Solid communication and interpersonal skills.
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  </li>
  <li>
   Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
  </li>
  <li>
   Previous experience in event coordination and booking management is preferred.
  </li>
  <li>
   Quick learner with the ability to adapt to new absorb information within new fields.
  </li>
  <li>
   Background in science or healthcare-related fields is a plus.
  </li>
  <li>
   Completes tasks in resourceful and effective ways.
  </li>
  <li>
   Ability to manage internal and external confidential information with utmost discretion.
  </li>
  <li>
   Works autonomously within established procedures and practices.
  </li>
  <li>
   Ability to work in a fast paced, dynamic work environment.
  </li>
  <li>
   Strict attention to detail.
  </li>
  <li>
   Ability to interact professionally with all organizational levels.
  </li>
  <li>
   Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
  </li>
  <li>
   Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
  </li>
  <li>
   Works well under pressure.
  </li>
 </ul>
</div>


Office Operations Coordinator

Land Laboratories

<p>We are looking for a reliable HR and Admin Assistant to support our HR operations in Saudi Arabia. The ideal candidate should be well-organized, fast in follow-up, and confident in using Saudi HR portals.</p><p><b>Key Responsibilities</b></p><ul><li>Manage all Saudi HR portals such as <b>Qiwa, Mudad, GOSI, Muqeem and Labour Office systems</b></li><li>Handle employee onboarding and offboarding</li><li>Prepare and maintain employee files and documents</li><li>Support visa processing, contract preparation and renewals</li><li>Managing vehicle registration and importation processes.</li><li>Update employee data and ensure accuracy in all systems</li><li>Manage attendance, leaves and daily HR transactions</li><li>Assist with general administration tasks and office coordination</li><li>Coordinate with internal teams and external government offices when required</li></ul><p><b>Skills</b></p><ul><li>Bachelor&rsquo;s degree in HR, Business or related field</li><li>Minimum 5+ years of experience in HR or admin roles</li><li>Strong working knowledge of Saudi HR portals (Qiwa, Mudad, GOSI, Muqeem)</li><li>Good communication skills in English</li><li>Attention to detail and strong follow-up</li><li>Ability to work independently and handle confidential information</li></ul><p>Job Type: Full-time</p><p>Experience:</p><ul><li>Managing  Qiwa, Mudad,etc..: 5 years (Required)</li><li>Managing vehicle registration and importation processes.: 1 year (Required)</li></ul><p>Work Location: In person</p>

HR and Admin Supervisor in Automotive industry – KSA, Riyadh (Saudi National)

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