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administrative affairs specialist Jobs in Riyadh

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operations coordinator

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 <strong>
  Office Operations Coordinator
 </strong>
 position is a unique career opportunity that could be your next step towards an exciting future.
 <br/>
 <br/>
 <strong>
  How you'll make an impact:
  <br/>
  <br/>
 </strong>
 Provide administrative support to assigned department, individual, and/or area.
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 <br/>
 <ul>
  <li>
   Plan and execute meetings and events with some supervision.
  </li>
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   Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
  </li>
  <li>
   HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
  </li>
  <li>
   Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
  </li>
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   Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
  </li>
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   Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
  </li>
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   Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
  </li>
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   Assistance to the company employees with respect to various administrative tasks including:
  </li>
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   Travel arrangements i.e. flight, car rental, accommodation bookings
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   Processing and preparation of travel expenses
  </li>
  <li>
   Tailoring/finalizing business presentations
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   Prepare meeting minutes
  </li>
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   Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
  </li>
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   Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
  </li>
  <li>
   Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
  </li>
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   Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
  </li>
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   Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
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   <br/>
  </li>
 </ul>
 <strong>
  What you'll need:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s in business administration or any other related fields.
  </li>
  <li>
   6 years of experience in similar role including executive experience.
  </li>
  <li>
   Strong command of English, both written and verbal.
  </li>
  <li>
   Solid communication and interpersonal skills.
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  </li>
  <li>
   Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
  </li>
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   Previous experience in event coordination and booking management is preferred.
  </li>
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   Quick learner with the ability to adapt to new absorb information within new fields.
  </li>
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   Background in science or healthcare-related fields is a plus.
  </li>
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   Completes tasks in resourceful and effective ways.
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   Ability to manage internal and external confidential information with utmost discretion.
  </li>
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   Works autonomously within established procedures and practices.
  </li>
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   Ability to work in a fast paced, dynamic work environment.
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   Strict attention to detail.
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   Ability to interact professionally with all organizational levels.
  </li>
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   Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
  </li>
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   Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
  </li>
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   Works well under pressure.
  </li>
 </ul>
</div>


Office Operations Coordinator

Sweater

<div><p>The <b>Operations Quality Coordinator</b> plays a pivotal role in ensuring the quality and efficiency of operational processes across the organization. This role is responsible for monitoring the implementation of approved policies and procedures, assessing compliance with quality standards, and coordinating cross-functional efforts to enhance operational performance.</p><p>
The position focuses on analyzing performance indicators, documenting operational procedures, supporting continuous improvement initiatives, and addressing non-conformities to ensure operational sustainability and improved service outcomes.</p><p></p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><h3 class="jobSectionHeader"><b>
Strategic Planning &amp; Management</b></h3><ul>
<li>Develop operational plans and departmental strategies aligned with company objectives.
</li><li>Set work priorities and define performance indicators to measure progress and achievement.
</li><li>Develop and enhance operational policies and procedures to ensure sustainable quality standards.
</li></ul><h3 class="jobSectionHeader"><b>Oversight &amp; Governance</b></h3><ul>
<li>Supervise team leaders and monitor their performance to ensure smooth daily operations.
</li><li>Ensure service quality and compliance with established standards.
</li><li>Review performance reports and recommend necessary improvements.
</li></ul><h3 class="jobSectionHeader"><b>Team &amp; Resource Management</b></h3><ul>
<li>Lead, motivate, and develop team leaders and specialists.
</li><li>Allocate resources effectively to achieve operational goals.
</li><li>Address departmental challenges and provide root-cause solutions.
</li></ul><h3 class="jobSectionHeader"><b>Process Development &amp; Continuous Improvement</b></h3><ul>
<li>Analyze operational data to identify improvement opportunities.
</li><li>Implement modern tools and technologies to enhance efficiency and streamline processes.
</li><li>Lead customer experience improvement initiatives and monitor satisfaction metrics.
</li><li>Identify and manage non-conformities and corrective actions.
</li></ul><h3 class="jobSectionHeader"><b>Communication &amp; Coordination</b></h3><ul>
<li>Coordinate with other departments to ensure operational alignment and integration.
</li><li>Represent the department before senior management and relevant external stakeholders.
</li><li>Prepare and present periodic performance reports highlighting achievements, challenges, and improvement plans.
</li></ul><p></p><h3 class="jobSectionHeader"><b>Qualifications &amp; Requirements</b></h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Quality Management, Operations Management, or a related field.
</li><li>Proven experience in operations quality, process improvement, or a similar role.
</li><li>Strong knowledge of quality standards, internal audit processes, and compliance frameworks.</li>
</ul><p><b>
Requirements</b></p><ul>
<li>
Strong communication skills with the ability to collaborate effectively across multidisciplinary teams.
</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
</li><li>Professional-level English proficiency (written and spoken).
</li><li>Ability to adapt to evolving work environments and effectively utilize digital tools.
</li><li>Strong understanding of quality auditing tools and procedures.
</li><li>Experience in designing and implementing quality KPIs and measuring customer satisfaction metrics.
</li><li>Analytical mindset with strong problem-solving capabilities.</li></ul></div>

Operations Quality Coordinator

Cognition AI

<div><div><p>Location</p><div>
Riyadh</div></div><div><p>
Employment Type</p><div>
Contract</div></div><div><p>
Location Type</p><div>
Remote</div></div><div><p>
Department</p><div>
General &amp; Administrative</div></div></div>
<br><div><div><div><b>About Cognition</b></div><p>
Cognition is a global AI company building foundational products that are redefining how software is created and maintained. Our flagship products, Devin and Windsurf, are used by engineering teams and technology leaders worldwide. As we scale internationally, Riyadh plays a strategic role as a hub supporting talent operations across MENA and APAC.</p><p>
This role is a key part of Cognition&rsquo;s international People Operations function, supporting hiring and employee lifecycle activities across multiple regions, time zones, and cultures.</p><p><b>
The Role</b></p><p>
We are seeking a highly organised, internationally minded HR and Recruiting Coordinator to support recruiting and people operations across <b>MENA and APAC markets</b>. Based in Riyadh, this role will work closely with recruiters, hiring managers, and People teams globally to deliver a consistent, high quality candidate and employee experience. We are initially hiring on contract with the chance to go permanent after 6 months.</p><p>
This is an excellent opportunity for a Saudi national looking to build an international HR or talent career within a high growth technology company, with exposure far beyond a single market.</p><p><b>
Key Responsibilities</b></p><p><b>
International Recruiting Coordination</b></p><ul><li><div>
Coordinate and schedule interviews across MENA, APAC, Europe, and the US, managing multiple time zones with accuracy and urgency</div></li><li><div>
Serve as a primary point of contact for candidates across international markets</div></li><li><div>
Ensure a consistent and high quality candidate experience from initial contact through offer stage</div></li><li><div>
Track candidate progress in the ATS, ensuring data accuracy and timely updates</div></li><li><div>
Support recruiters with interview logistics, feedback collection, and offer coordination for international hires</div></li></ul><p><b>
International HR and People Operations</b></p><ul><li><div>
Support onboarding for new hires across MENA and APAC, working closely with local partners and international People Ops teams</div></li><li><div>
Assist with offboarding processes and employee lifecycle updates across regions</div></li><li><div>
Maintain accurate employee data across HR systems for international populations</div></li><li><div>
Support compliance tracking in partnership with local advisors and internal stakeholders</div></li><li><div>
Help operationalise global people policies while respecting local market requirements</div></li></ul><p><b>
Operational Excellence and Scale</b></p><ul><li><div>
Partner with the International People team to standardise and improve global recruiting and HR workflows</div></li><li><div>
Support reporting on international hiring activity, time to hire, and operational metrics</div></li><li><div>
Identify process gaps across regions and contribute to scalable, repeatable solutions</div></li><li><div>
Assist with cross regional people initiatives as Cognition expands globally</div></li></ul><p><b>
Requirements</b></p><ul><li><div>
Saudi national (required)</div></li><li><div>
Bachelor&rsquo;s degree in HR, Business Administration, or a related discipline</div></li><li><div>
1&ndash;3 years of experience in recruiting coordination, HR operations, or international people support</div></li><li><div>
Experience supporting multiple regions or working across time zones is highly desirable</div></li><li><div>
Strong organisational skills with exceptional attention to detail</div></li><li><div>
Comfortable working with ATS and HRIS platforms (Lever, Greenhouse, Workday, or similar preferred)</div></li><li><div>
Excellent written and verbal communication skills in English and Arabic</div></li><li><div>
Professional, discreet, and confident working with confidential information</div></li><li><div>
Adaptable, proactive, and comfortable operating in a fast paced, global environment</div></li></ul><p><b>
Why Join Cognition</b></p><ul><li><div>
International exposure across MENA and APAC markets</div></li><li><div>
Direct partnership with global People and Talent leadership</div></li><li><div>
Opportunity to build a long term international HR career from Riyadh</div></li><li><div>
Involvement in scaling a world class AI company globally</div></li><li><div>
Strong scope for role expansion as international operations grow</div></li></ul></div></div><p></p>

HR Operations & Recruiting Coordinator - Contract

Faena

<div><b>Company Description</b><p><b><br>
About Faena</b></p><p>
Faena creates cultural epicenters&mdash;living stages where art, design, and warm, attentive hospitality convene to craft a feast for the senses. We are a Cultural Embassy that invites guests to <b>seek the extraordinary</b>, shaping worlds that feel profoundly personal, welcoming, and alive.</p><p>
&ldquo;At Wadi Safar, we are shaping a new world where art, architecture, and nature live in harmony. Guided by a shared respect for culture and craft, this collaboration with Diriyah Company reflects our belief that beauty can elevate everyday life and inspire a new way of living.&rdquo;</p><p>
&mdash; Alan Faena</p><b><br>
Job Description</b><p><b><br>
The Role</b></p><p>
As <b>Engineering Coordinator</b>, you will be the heartbeat of Faena Wadi Safar&rsquo;s technical operations&mdash;ensuring that systems, infrastructure, and spaces function seamlessly while supporting the property&rsquo;s aesthetic, safety, and operational ambitions.</p><p>
You will work closely with the Director and Manager of Engineering to coordinate projects, track progress, and maintain operational rhythm&mdash;transforming technical complexity into clarity and efficiency.</p><p><b>
What You Will Create</b></p><p><b>
Operational Harmony</b></p><ul><li>
Coordinate daily engineering activities, preventive maintenance schedules, and technical requests&mdash;ensuring that every system hums with precision and reliability.</li></ul><p><b>
Pre-Opening Readiness</b></p><ul><li>
Support pre-opening projects by tracking timelines, liaising with contractors, and monitoring installation of mechanical, electrical, and plumbing systems&mdash;helping the opening unfold with confidence and grace.</li></ul><p><b>
A Bridge Between Teams</b></p><ul><li>
Serve as the central point of communication between Engineering, Operations, Procurement, and other departments&mdash;ensuring alignment, accountability, and clarity.</li></ul><p><b>
Attention to Detail as Ritual</b></p><ul><li>
Maintain records, documentation, and reporting with meticulous care&mdash;turning compliance, logs, and checklists into trusted tools rather than burdens.</li></ul><p><b>
Learning and Growth</b></p><ul><li>
Develop technical knowledge, operational understanding, and leadership presence&mdash;supporting the growth of Saudi National talent within the engineering division.</li></ul><p><b>
Performance with Presence</b></p><ul><li>
Ensure that technical excellence supports Faena&rsquo;s guest experience, operational rhythm, and safety standards without ever overshadowing the artistry, warmth, or human dimension of the hotel.</li></ul><br>
<b>
Qualifications</b><p><b><br>
Who You Are</b></p><ul><li><p>
A <b>Saudi National</b> with experience in engineering coordination, facilities, or technical operations&mdash;ideally within luxury hospitality or large-scale mixed-use developments.</p></li><li><p>
Highly organized, precise, and process-oriented, with strong problem-solving and multitasking skills.</p></li><li><p>
Comfortable collaborating across multiple stakeholders, balancing operational demands with technical clarity.</p></li><li><p>
Fluent in Arabic and English, with strong written and verbal communication skills.</p></li><li><p>
Passionate about operational excellence and committed to delivering reliability, safety, and quality with discretion and care.</p></li></ul><b><br>
Additional Information</b><p><b><br>
What&rsquo;s in it for you...</b></p><ul><li>
Lots of opportunity to progress and switch it up as part of a global family of brands.</li><li>
Great healthcare, competitive salary, and some nice extra perks across the Ennismore family of brands!</li><li>
Learning opportunities to broaden your skillset and development that helps you think, make, and thrive at work</li><li>
The opportunity to be yourself and collaborate with other bright minds in a relaxed, innovative culture</li></ul></div>

Engineering Coordinator (Saudi National)

brilliant mind events

<p><b>Job Title:</b> Female Sales Coordinator &ndash; IT Sector (Only Saudi Citizen)<br/><b>Location:</b> Riyadh, Saudi Arabia<br/><b>Contract Type:</b> Permanent<br/><b>Salary:</b> 7,000 SAR per month</p><p><b>Job Overview:</b><br/>We are seeking a motivated Sales Coordinator to support our growing IT/software sales operations in Riyadh. The ideal candidate will assist in managing sales processes, preparing proposals, maintaining client relationships, and ensuring smooth coordination between customers and internal teams.</p><p><b>Key Responsibilities:</b></p><ul><li>Coordinate sales activities within the software/IT sector</li><li>Prepare sales proposals, quotations, and presentations</li><li>Manage client inquiries, orders, and follow-ups</li><li>Maintain strong client relationships and provide post-sales support</li><li>Track sales performance and support achievement of sales targets</li><li>Collaborate with internal departments to ensure customer satisfaction</li></ul><p><b>Requirements:</b></p><ul><li>Must Saudi Citizen (in line with local employment regulations)</li><li>Previous experience in IT sales or a related field is preferred</li><li>Strong communication and organizational skills</li><li>Ability to work independently and within a team</li><li>Proficiency in MS Office and CRM software</li><li>Fluency in Arabic and good command of English preferred</li></ul><p><b>Work Environment:</b></p><ul><li>On-site role based in Riyadh</li></ul><p>We welcome applications from qualified candidates who meet the above criteria. All applications will be considered based on experience and skills.</p><p>Job Types: Full-time, Part-time, Permanent, Temporary, Contract</p><p>Pay: ﷼7,000.00 per month</p><p>Application Question(s):</p><ul><li>Are You Saudi National?</li><li>How many years of Experience as a Sales Coordinator in IT Sectors</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul>

Sales Coordinator – IT Sector (Only Saudi Citizen)

Beckman Coulter Diagnostics

<div><ul><li>Receives pick slips from Oracle (Non-MOH)</li><li>Check/review Pick-slip and assign labor for each pick-slip for each step of the operations including Picking, checking, Sticker Pasting, Packing, palletizing and loading of goods against RDD/Delivery schedule:</li></ul><p>
Picking &amp; Checking: Supervise picking and activity and ensure all orders are accurately picked and checked by the staff responsible</p><p>
Packing: Ensure the correct use of packing materials (ie: cartons, gell ice, iceblock, dry ice or other packing materials) to avoid damages or temperature excursions during the operations or in-transit</p><p>
Labeling: Assign staff for labeling and document preparation of prepared orders and ensure readiness for handling and dispatch</p><ul><li>Close all physically completed orders in Oracle</li><li>Troubleshoot problems during picking and escalate to supervisor for inventory discrepancy, damage or shortage during picking</li><li>Report and update in case of damages or losses during order preparation and dispatching</li><li>Report &amp; update temperature excursions during picking and packing process</li><li>Train and coach new and existing staff on procedures, standards and Work instructions</li><li>Record and maintain Productivity sheet for each activity including picking, Packing, staging, loading and other movement across the warehouse</li><li>Ensuring Safety &amp; 5S standards are followed on shop floor</li></ul><p>
Join our winning team today. Together, we&rsquo;ll accelerate the real-life impact of tomorrow&rsquo;s science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life.</p><p></p><p>
For more information, visit www.danaher.com.</p></div>

Operation Coordinator

Madi International

<div>
 <strong>
  We're Hiring: HR Coordinator (Saudization) &ndash; Riyadh, KSA
  <br/>
  <br/>
 </strong>
 <strong>
  Company:
 </strong>
 Madi International
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Riyadh, Saudi Arabia
 <br/>
 <br/>
 We are looking for a proactive and knowledgeable
 <strong>
  HR Coordinator (Generalist)
 </strong>
 to join our team in Riyadh. This role is ideal for a Saudi HR professional who has solid experience handling day-to-day HR operations across multiple regions in KSA and possesses strong knowledge of Saudi Labor Law and local regulations.
 <br/>
 <br/>
 As part of our HR team, you will play a key role in supporting all HR functions, ensuring compliance, and maintaining smooth HR operations across the business.
 <br/>
 <br/>
 ✨
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage day-to-day HR operations across different regions within KSA
  </li>
  <li>
   Ensure full compliance with Saudi Labor Law and company policies
  </li>
  <li>
   Handle employee relations, contracts, onboarding, offboarding, and HR documentation
  </li>
  <li>
   Coordinate with GRO/PRO for government portals (Qiwa, GOSI, Muqeem, Mudad, etc.)
  </li>
  <li>
   Support recruitment activities, interviews, and onboarding processes
  </li>
  <li>
   Maintain employee records, attendance, leaves, and payroll coordination
  </li>
  <li>
   Address employee inquiries and provide HR guidance and support
  </li>
  <li>
   Assist in performance management and disciplinary procedures
  </li>
  <li>
   Prepare HR reports and support management with HR insights
   <br/>
   <br/>
  </li>
 </ul>
 🔎
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Human Resources, Business Administration, or related field
  </li>
  <li>
   2&ndash;5 years of experience in HR Operations / HR Generalist role
  </li>
  <li>
   Strong knowledge of Saudi Labor Law and government systems (Qiwa, GOSI, Muqeem, etc.)
  </li>
  <li>
   Experience handling multi-location HR support is preferred
  </li>
  <li>
   Strong communication and problem-solving skills
  </li>
  <li>
   Organized, detail-oriented, and able to handle confidential information
  </li>
  <li>
   Proficient in MS Office
   <br/>
   <br/>
  </li>
 </ul>
 If you're an HR professional who enjoys working across multiple HR functions and wants to grow your career with a dynamic and fast-growing organization, we'd love to hear from you!
 <br/>
 <br/>
 📩
 <strong>
  Apply now and join the Madi International family!
 </strong>
</div>


HR Coordinator

Explore 506+ Operations coordinator in Riyadh this February. Find roles across top companies and apply now to boost your career.