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administrative affairs manager

administrative assistant - saudi Jobs in Riyadh

administrative assistant - saudi

administrative assistant

IIQAF

<div><p><b>Company:</b> IIQAF Group<br>
<b>Location:</b> Riyadh, Saudi Arabia<br>
<b>Industry:</b> Hospital / Health Care<br>
<b>Salary:</b> SAR 6,500 &ndash; SAR 7,000 per month<br>
<b>Job Type:</b> Full-Time</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>IIQAF Group is seeking a highly organized and proactive <b>Administrative Assistant in Riyadh</b> to support our healthcare and hospital operations. The ideal candidate will have experience in <b>office administration, scheduling, document management, data entry, and administrative coordination</b>.</p>
<p>This position is suitable for candidates searching for <b>Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA</b>.</p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<ul><li>Provide daily <b>administrative and office support</b> to healthcare management</li><li>
Manage schedules, appointments, and meeting coordination</li><li>
Maintain accurate <b>records, reports, and documentation</b></li><li>
Handle phone calls, emails, and internal communications</li><li>
Assist with <b>data entry and database management</b></li><li>
Prepare reports, presentations, and administrative documents</li><li>
Coordinate with hospital departments and staff</li><li>
Maintain office supplies and administrative systems</li><li>
Ensure compliance with company policies and healthcare regulations</li></ul>
<h2 class="jobSectionHeader"><b>Requirements</b></h2>
<ul><li>Bachelor&rsquo;s degree or diploma in <b>Business Administration, Healthcare Administration, or related field</b></li><li>
Experience in hospital or healthcare environment preferred</li><li>
Proficiency in <b>Microsoft Office (Word, Excel, Outlook)</b></li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Immediate availability preferred</li></ul></div>

Administrative Assistant

Moelis & Company

<div>
 <em>
  We are passionate about our business and our culture, and are seeking individuals with that same drive.
  <br/>
  <br/>
 </em>
 <strong>
  Reception Duties:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   To meet and greet clients and visitors in a friendly and courteous manner
  </li>
  <li>
   Keeps reception area clean and tidy
  </li>
  <li>
   Prepares refreshments for Guests
  </li>
  <li>
   Collects mail from the P.O. Box and distributes mail to the relevant people
  </li>
  <li>
   Answers calls and directs to the concerned person or takes a message and relays to the relevant person
  </li>
  <li>
   Monitoring and ordering of pantry and office supplies
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  General Administrative Duties:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events.
  </li>
  <li>
   To pro-actively manage diaries, co-ordinate and schedule meetings, reserve conference rooms, and set up conference calls.
  </li>
  <li>
   Manage client contacts, inbox for Bankers.
  </li>
  <li>
   Photocopy and scan documents
  </li>
  <li>
   To make travel arrangements; book flights, ground transportation, lodging and entertainment for business travel (domestic &amp; international), prepare itineraries for business travel, visas etc.
  </li>
  <li>
   Using Concur, to process and monitor expenses to ensure prompt payment and reconcile with AMEX statement.
  </li>
  <li>
   Any other duties or special projects as requested by Office Manager, and/or Bankers.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Skills &amp; Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proficient in all software packages (Word, Excel, PowerPoint)
  </li>
  <li>
   Previous professional services sector experience / background
  </li>
  <li>
   High level organisational skills
  </li>
  <li>
   Excellent communicate skills, both written and verbal
  </li>
  <li>
   Previous experience working in a fast-paced environment
  </li>
  <li>
   Strong attention to detail
   <br/>
   <br/>
  </li>
 </ul>
 We are an equal opportunity employer and are committed to promoting diversity, preventing discrimination and providing a supportive and inclusive working environment. We seek to ensure that we recruit from a diverse talent pool and that all applicants are treated fairly at each stage of the recruitment process. Applicants are considered for employment opportunities without regard to any characteristic or status protected under any applicable law in the location of the role.
</div>


Administrative Assistant - Saudi

PulseMediaNL (MENA REGION)

<div>
 Position Overview
 <br/>
 <br/>
 We are seeking a highly organized, dependable, and detail-oriented
 <strong>
  Administrative Assistant
 </strong>
 to join our growing remote operations team. This position plays a critical role in supporting administrative workflows and operational processes across regional teams serving the
 <strong>
  MENA region
 </strong>
 , including the
 <strong>
  UAE, Qatar, and Saudi Arabia
 </strong>
 .
 <br/>
 <br/>
 This is an excellent opportunity for individuals looking to build a strong foundation in
 <strong>
  administrative support, operations coordination, remote data management, and workflow optimization
 </strong>
 . The role is ideal for candidates who thrive in structured environments, enjoy organizing information, value accuracy, and take pride in maintaining clean, reliable systems.
 <br/>
 <br/>
 As a Remote Administrative Assistant, you will contribute to the efficiency of day-to-day business operations by maintaining organized records, updating internal trackers, monitoring workflow progress, and ensuring documentation standards are consistently met. You will help create clarity, reduce operational friction, and support teams by ensuring information is complete, accurate, and accessible.
 <br/>
 <br/>
 No extensive prior professional experience is required. This is a true entry-level opportunity with structured guidance and training. Success in this role depends on strong attention to detail, consistency, organizational discipline, accountability, and clear written communication&mdash;especially when identifying missing or unclear information.
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 Administrative Data Management &amp; Record Keeping
 <br/>
 <br/>
 You will play a central role in maintaining clean, structured, and reliable administrative datasets that support internal reporting and operational decision-making.
 <br/>
 <br/>
 <strong>
  Your Responsibilities Will Include:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Updating and maintaining spreadsheets and internal databases on a daily basis using Google Sheets or Microsoft Excel
  </li>
  <li>
   Reviewing data entries for completeness, formatting consistency, and accuracy
  </li>
  <li>
   Standardizing information across records (names, phone numbers, email formats, region identifiers, internal notes)
  </li>
  <li>
   Identifying duplicate records, obvious errors, inconsistencies, or missing fields
  </li>
  <li>
   Flagging incomplete or unclear data for clarification and follow-up
  </li>
  <li>
   Ensuring structured file naming conventions and folder organization
  </li>
  <li>
   Supporting reporting functions by maintaining reliable and well-organized datasets
  </li>
  <li>
   Maintaining accurate logs of updates made and corrections implemented
   <br/>
   <br/>
  </li>
 </ul>
 This role requires strong
 <strong>
  data accuracy, file hygiene, and administrative quality control skills
 </strong>
 .
 <br/>
 <br/>
 Task &amp; Administrative Request Coordination
 <br/>
 <br/>
 You will support workflow organization and ensure administrative requests are handled efficiently and on time.
 <br/>
 <br/>
 <strong>
  Responsibilities Include:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Reviewing incoming administrative requests and categorizing them according to established workflows
  </li>
  <li>
   Assigning or routing tasks to the appropriate team members
  </li>
  <li>
   Tracking task progress from initial assignment through final completion
  </li>
  <li>
   Following up on overdue, stalled, or incomplete items
  </li>
  <li>
   Maintaining clear documentation of task status and updates
  </li>
  <li>
   Communicating clearly when information is missing or when clarification is required
   <br/>
   <br/>
  </li>
 </ul>
 Your ability to manage structured task workflows and maintain visibility across moving parts will directly support operational efficiency.
 <br/>
 <br/>
 Tracking Systems, Logs &amp; Reporting
 <br/>
 <br/>
 Accurate tracking is essential for operational clarity. You will help maintain transparency across teams through detailed monitoring and reporting.
 <br/>
 <br/>
 <strong>
  Key Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Updating operational trackers for completed, pending, and in-progress work
  </li>
  <li>
   Logging daily activities including changes made, issues identified, and follow-up items
  </li>
  <li>
   Preparing brief daily or periodic progress summaries
  </li>
  <li>
   Monitoring recurring data issues or process gaps
  </li>
  <li>
   Escalating patterns that indicate workflow inefficiencies
  </li>
  <li>
   Supporting internal reporting processes with organized, up-to-date documentation
   <br/>
   <br/>
  </li>
 </ul>
 This aspect of the role strengthens internal visibility, accountability, and performance measurement.
 <br/>
 <br/>
 Scheduling &amp; Coordination Support
 <br/>
 <br/>
 When required, you will provide light coordination support to help ensure timelines and administrative milestones are met.
 <br/>
 <br/>
 <strong>
  Tasks May Include:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Confirming availability across teams
  </li>
  <li>
   Updating calendars based on provided instructions
  </li>
  <li>
   Sending reminders for deadlines or required steps
  </li>
  <li>
   Tracking onboarding progress, checklist completion, or milestone achievement
  </li>
  <li>
   Supporting internal coordination efforts to prevent missed steps
   <br/>
   <br/>
  </li>
 </ul>
 This requires reliability, responsiveness, and attention to deadlines.
 <br/>
 <br/>
 Quality Assurance &amp; Documentation Standards
 <br/>
 <br/>
 Maintaining clean systems is central to this position. You will support operational reliability by ensuring all records meet documentation standards.
 <br/>
 <br/>
 <strong>
  Responsibilities Include:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Reviewing work prior to submission for compliance and formatting consistency
  </li>
  <li>
   Maintaining standardized folder structures and naming conventions
  </li>
  <li>
   Ensuring documents remain accessible, organized, and easy to locate
  </li>
  <li>
   Supporting internal process documentation updates when necessary
  </li>
  <li>
   Helping maintain SOP (Standard Operating Procedure) compliance
   <br/>
   <br/>
  </li>
 </ul>
 Strong quality control habits are essential to success in this role.
 <br/>
 <br/>
 Performance Expectations
 <br/>
 <br/>
 We are looking for consistent, dependable performance. Successful candidates will demonstrate:
 <br/>
 <br/>
 <ul>
  <li>
   High level of accuracy with minimal data-entry errors
  </li>
  <li>
   Strong attention to detail and consistency in repetitive tasks
  </li>
  <li>
   Reliable daily output and task completion
  </li>
  <li>
   Clear, professional communication when blocked
  </li>
  <li>
   Proactive follow-up on missing or unclear information
  </li>
  <li>
   Strong organizational habits and digital file management discipline
  </li>
  <li>
   Ability to follow structured SOPs precisely
  </li>
  <li>
   Accountability in a fully remote work environment
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Comfortable working with Google Sheets or Microsoft Excel
  </li>
  <li>
   Strong written communication skills
  </li>
  <li>
   Ability to follow written instructions carefully
  </li>
  <li>
   Detail-oriented mindset with strong organizational habits
  </li>
  <li>
   Comfortable performing repetitive administrative tasks with consistency
  </li>
  <li>
   Ability to work independently in a remote, work-from-home environment
  </li>
  <li>
   Reliable high-speed internet connection
  </li>
  <li>
   Access to a computer suitable for remote administrative work
  </li>
  <li>
   Entry-level candidates welcome &mdash; training and onboarding support provided
   <br/>
   <br/>
  </li>
 </ul>
 No advanced technical background required. This role focuses on reliability, structure, and accuracy.
 <br/>
 <br/>
 Work Details
 <br/>
 <br/>
 <ul>
  <li>
   Location: Fully Remote / Work From Home
  </li>
  <li>
   Region Supported: MENA (UAE, Qatar, Saudi Arabia)
  </li>
  <li>
   Schedule: Flexible scheduling windows with consistent availability required
  </li>
  <li>
   Hours: Full-time or part-time depending on workload and project scope
  </li>
  <li>
   Compensation: Based on experience and engagement level
   <br/>
   <br/>
  </li>
 </ul>
 Ideal Candidate Profile
 <br/>
 <br/>
 <strong>
  This Position Is Ideal For Individuals Who:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Are beginning a career in administration, operations support, or remote coordination
  </li>
  <li>
   Prefer structured, process-driven environments
  </li>
  <li>
   Take pride in clean spreadsheets and organized systems
  </li>
  <li>
   Enjoy improving workflow clarity
  </li>
  <li>
   Thrive on consistency and predictable responsibilities
  </li>
  <li>
   Want a long-term remote administrative career path
   <br/>
   <br/>
  </li>
 </ul>
 Growth &amp; Career Development
 <br/>
 <br/>
 <strong>
  This Role Provides Hands-on Exposure To:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Remote operations management
  </li>
  <li>
   Administrative workflow coordination
  </li>
  <li>
   Data management systems
  </li>
  <li>
   Task tracking platforms
  </li>
  <li>
   Internal reporting structures
  </li>
  <li>
   Process documentation standards
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Strong Performance May Lead To Advancement Opportunities Such As:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Senior Administrative Assistant
  </li>
  <li>
   Operations Coordinator
  </li>
  <li>
   Quality Assurance Support Specialist
  </li>
  <li>
   Workflow Analyst
  </li>
  <li>
   Team Lead
  </li>
  <li>
   Operations Supervisor
   <br/>
   <br/>
  </li>
 </ul>
 We prioritize internal growth and structured skill development. Reliable team members who demonstrate consistency, initiative, and ownership will have clear opportunities for progression.
 <br/>
 <br/>
 Why Join Us?
 <br/>
 <br/>
 <ul>
  <li>
   100% remote opportunity
  </li>
  <li>
   Entry-level friendly with training provided
  </li>
  <li>
   Clear performance expectations
  </li>
  <li>
   Structured workflows and guidance
  </li>
  <li>
   Growth-focused operational environment
  </li>
  <li>
   Exposure to regional operations in UAE, Qatar, and Saudi Arabia
  </li>
  <li>
   Long-term career development potential
   <br/>
   <br/>
  </li>
 </ul>
 If you are detail-driven, organized, and looking for a stable remote administrative opportunity with long-term growth potential, we encourage you to apply.
</div>


Administrative Professional - Operations & Office Support (Remote)

KPMG Saudi Arabia

<div>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Assistant (EA) at KPMG will provide high-level administrative and business support to our Partners. This role requires excellent organizational and interpersonal skills to effectively manage schedules, coordinate communications, and support daily operations. The EA acts as a key point of contact and ensures the efficient handling of confidential information and priorities across two dynamic leadership functions.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Organizing, arranging, and prioritizing meetings to ensure efficient scheduling
  </li>
  <li>
   Booking international and domestic flights, hotels, and transportation
  </li>
  <li>
   Preparing and submitting visa applications and required travel documents
  </li>
  <li>
   Processing and claiming business expenses in a timely manner
  </li>
  <li>
   Completing and maintaining accurate timesheets
  </li>
  <li>
   Managing and optimizing the executive&rsquo;s calendar and daily agenda
  </li>
  <li>
   Handling signature requests and approvals to ensure smooth workflow operations
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor's degree or equivalent experience
  </li>
  <li>
   Proficient in Microsoft Office suite
  </li>
  <li>
   Experience in managing multiple priorities, administrative coordination, and logistics
  </li>
  <li>
   Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant

Bausch + Lomb

<div>
 <p>
  <strong>
   Bausch + Lomb
  </strong>
  is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Objectives / Purpose of the Job:
  </strong>
 </p>
 <p>
  Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Oversee and support all administrative duties to ensure smooth day-to-day office operations.
  </li>
  <li>
   Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
  </li>
  <li>
   Purchase office supplies and equipment, maintaining proper stock levels.
  </li>
  <li>
   Supervise general office functions and report regularly to management.
  </li>
  <li>
   Provide progress updates to senior management and collaborate on improving office operations.
  </li>
  <li>
   Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
  </li>
  <li>
   Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
  </li>
  <li>
   Provide comprehensive administrative support across departments.
  </li>
  <li>
   Follow up on administrative invoice payments for accurate financial reporting.
  </li>
  <li>
   Track employee movements, including vacation schedules, ADM requests, and social security updates.
  </li>
  <li>
   Ensure timely processing and follow-up on administrative purchase orders.
  </li>
  <li>
   Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
  </li>
  <li>
   Organize events across the Middle East, including hotel bookings and visa processing.
  </li>
  <li>
   Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
  </li>
  <li>
   Manage contract approvals and signatures using the Evisort platform.
  </li>
  <li>
   Prepare monthly administrative provisions with full justification of related expenses.
  </li>
  <li>
   Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
  </li>
  <li>
   Ensure a safe, clean, and compliant working environment.
  </li>
  <li>
   Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
  </li>
  <li>
   Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
  </li>
  <li>
   Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
  </li>
  <li>
   Maintain custody and availability of all original and copy legal and contractual documents.
  </li>
  <li>
   Assist with Evisort preparation and approvals for the Saudi Arabia team.
  </li>
  <li>
   Lead and track contract approval workflows for Saudi Arabia.
  </li>
  <li>
   Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
  </li>
  <li>
   Validate and proofread contract content to ensure compliance with internal SOPs.
  </li>
  <li>
   Manage contract databases (hard and soft copies) for the region via Evisort.
  </li>
  <li>
   Lead the regional contract database project as a centralized data source.
  </li>
  <li>
   Maintain and update best practices, templates, and contract management guidelines.
  </li>
  <li>
   Ensure proper filing and quick retrieval of all original contracts.
  </li>
  <li>
   Validate distributor signatures on finalized contracts.
  </li>
  <li>
   Liaise with the PRO for all legalizations and departmental document processing.
  </li>
  <li>
   Coordinate with the PRO for the renewal of licenses for Saudi entities.
  </li>
  <li>
   Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
  </li>
  <li>
   Participate in preparing the annual administrative budget and monitoring related expenses.
  </li>
  <li>
   Conduct training on legal contract management and the corporate documentation system.
  </li>
  <li>
   Ensure documentation and contract databases are updated with relevant teams.
  </li>
  <li>
   Administer corporate GEMS system uploads for the TMEA region.
  </li>
  <li>
   Provide audit support through documentation, retrieval, and system compliance.
  </li>
  <li>
   Serve as a Securitate user supporting due diligence processes.
  </li>
  <li>
   Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Education &amp; Skills:
  </strong>
 </p>
 <ul>
  <li>
   Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
  </li>
  <li>
   Advanced computing skills including Word, Excel, Outlook email and Power point.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience:
  </strong>
 </p>
 <ul>
  <li>
   Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
  </li>
  <li>
   Knowledge of office management responsibilities, systems, and procedures.
  </li>
  <li>
   Experience in different field is advantageous.
  </li>
  <li>
   Experience of dealing with people at different levels throughout the organization and across the regions.
  </li>
  <li>
   Experience of dealing and price negotiation with vendors/suppliers.
  </li>
  <li>
   Ability to deal with strictly confidential information in a professional manner.
  </li>
 </ul>
 <p>
 </p>
</div>


Office Administrator

Emerald Cleaning Services

<p><b>Job Summary:</b><br/>Emerald Middle East Company is seeking a competent and detail-oriented Accountant Cum Admin to manage financial operations and administrative functions. The ideal candidate will play a key role in maintaining accurate financial records, ensuring compliance with company policies, and supporting daily office administration within a fast-paced cleaning services environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle day-to-day accounting activities including invoicing, payments, receivables, and reconciliations</li><li>Maintain accurate financial records and prepare periodic financial reports</li><li>Manage payroll processing and staff records</li><li>Coordinate with procurement and operations for cost tracking and budgeting</li><li>Handle administrative tasks including documentation, filing, and correspondence</li><li>Assist in preparing quotations, LPOs, and contracts</li><li>Liaise with banks, auditors, and external stakeholders as required</li><li>Ensure compliance with local financial regulations and company policies</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or related field</li><li>Minimum 2 years of experience in accounting and administrative roles</li><li>Experience in service industry (preferably cleaning or facilities management) is an advantage</li><li>Proficiency in accounting software and MS Office (especially Excel)</li><li>Strong organizational and multitasking skills</li><li>Good communication and interpersonal abilities</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Experience in GCC countries (Saudi Arabia/Qatar)</li><li>Knowledge of VAT regulations and financial compliance in Saudi Arabia</li><li>Ability to handle both finance and administrative responsibilities independently</li></ul><p>Job Type: Full-time</p><p>Pay: From ﷼3,500.00 per month</p><p>Work Location: In person</p>

Accountant Cum Admin

Mott MacDonald

<div><div><div><div><div><div><div><b>Location</b></div>
<div>Riyadh, Saudi Arabia</div>
</div><div><div><b>Country</b></div>
<div>Saudi Arabia</div>
</div><div><div><b>Contract type</b></div>
<div>Permanent</div>
</div><div><div><b>Work pattern</b></div>
<div>Full Time</div>
</div><div><div><b>Market</b></div>
<div>Various</div>
</div><div><div><b>Discipline</b></div>
<div>Administration</div>
</div><div><div><b>Job ref</b></div>
<div>14050</div>
</div><div><div><b>Recruiter contact</b></div>
<div>Salem alnahdi</div>
</div></div><p></p><div>
</div></div></div></div><div><div><div><div><div><h3 class="jobSectionHeader"><b>About the role</b></h3><p><b>
Mott MacDonald</b> is a global engineering, management, and development consultancy committed to delivering impactful work that shapes the future.</p><p><br>
We are a team of over 20,000 experts working across the world in more than 50 countries.<br>
We are proud to be part of an ever-changing global industry, delivering transformative work that&rsquo;s defining our future. It&rsquo;s our people who power that performance. As an employee-owned business, we invest in creating a space for everyone to feel safe and valued and empowered with the right tools and support.</p><p><br>
Whether you want to pursue excellence in your specialism or broaden your experience with flexible roles across our business, you&rsquo;ll be connected to a community of global experts championing you to be your best. Join us and shape your story with Mott MacDonald, where everyone has the opportunity to be <b>brilliant</b>.</p><p>
We are seeking a professional and service‑driven <b>Front Office Receptionist </b>to be the welcoming face of our Riyadh office. This role is critical in creating a positive first impression for visitors, clients and colleagues, while ensuring the smooth, secure and efficient operation of all reception and front‑of‑house services.</p><p></p><p><br>
As the first point of contact for the business, you will represent Mott MacDonald&rsquo;s values, professionalism and commitment to excellence. You will take ownership of reception services in Riyadh, working closely with the KSA Administration and WIN teams, and forming part of the <b>MME Central Services Administration Team</b>, reporting to the <b>Office Facilities Manager &ndash; KSA</b>.</p><p></p><p><br>
This is a role for someone who takes pride in delivering a first‑class experience, builds strong working relationships and thrives in a collaborative, fast‑paced professional environment.</p><p></p><p><b><br>
Key responsibilities but not limited to:</b></p><p>
You will be responsible for delivering a comprehensive front‑of‑house and administrative service, including but not limited to:</p><p></p><p><b><br>
Reception and visitor experience</b></p><ul><li>
Managing the front reception desk and providing a professional, welcoming and efficient service to all visitors and callers</li><li>
Greeting, welcoming and announcing visitors, ensuring a consistently positive and professional first impression</li><li>
Acting as the first point of contact for incoming calls, screening and directing calls appropriately and providing basic information where required</li><li>
Ensuring all visitors receive a verbal safety briefing covering office safety and emergency procedures</li><li>
Maintaining office security by following company procedures, managing visitor logs and issuing visitor access badges</li></ul><p></p><p><b><br>
Facilities and office environment</b></p><ul><li>
Ensuring the reception area, lobby and meeting/conference rooms are clean, safe and presentable at all times</li><li>
Proactively identifying and addressing any issues that may affect safety, comfort or presentation, coordinating with the Office Assistant or escalating to the Assistant Office Services Manager as appropriate</li><li>
Booking meeting and conference rooms and arranging catering and refreshments as required</li></ul><p></p><p><b><br>
Administrative and operational support</b></p><ul><li>
Managing incoming and outgoing mail, courier services and deliveries</li><li>
Coordinating hotel bookings in Riyadh for visiting staff and managers, including liaising with hotel representatives and conducting hotel inspections</li><li>
Managing the driver schedule, allocating journeys and maintaining accurate daily journey logs</li><li>
Preparing Local Purchase Orders (LPOs) for office goods and services, including stationery, cleaning and pantry supplies, in line with preferred suppliers</li></ul><p></p><p><b><br>
Business support and coordination</b></p><ul><li>
Providing administrative support to the Riyadh administration team, including CV formatting and timesheet‑related tasks</li><li>
Managing and updating office Compass pages</li><li>
Monitoring the KSA administration email inbox and distributing correspondence to relevant stakeholders</li><li>
Downloading Requests for Proposals (RFPs) and related documentation from client portals</li><li>
Uploading Mott MacDonald technical and financial proposals to client portals</li><li>
Drafting professional correspondence and letters</li><li>
Formatting Word documents and PowerPoint presentations in line with Mott MacDonald brand and quality standards</li></ul><p></p><p><b><br>
General</b></p><ul><li>
Supporting ad‑hoc tasks, initiatives and projects as required to support the wider business</li></ul><h3 class="jobSectionHeader"><b>
</b></h3><h3 class="jobSectionHeader"><b>
Candidate specification</b></h3><p>
We are looking for someone who brings professionalism, attention to detail and a strong service mindset. The ideal candidate will demonstrate:</p><ul><li>
Diploma level education or equivalent</li><li>
Proven experience in a similar front‑office, reception or administrative role within a professional environment</li><li>
Excellent written and spoken English communication skills</li><li>
Strong interpersonal skills with the ability to build effective working relationships at all levels</li><li>
High levels of organisation, forward planning and time management, with the ability to prioritise a varied workload</li><li>
Excellent attention to detail and accuracy</li><li>
Ability to multitask and work calmly under pressure</li><li>
Proactive, resourceful and able to resolve issues independently</li><li>
Confidence to work on own initiative with minimal supervision</li><li>
Strong customer focus and commitment to service excellence</li><li>
Proficiency in Microsoft Word, Excel, PowerPoint and Outlook</li><li>
Experience using InDesign is highly desirable</li><li>
Professional appearance and conduct</li><li>
Enthusiastic, conscientious and reliable with a strong work ethic</li><li>
Positive, flexible and collaborative approach with a &ldquo;can‑do&rdquo; attitude</li><li>
Verbal ability in Arabic or additional languages is an advantage</li></ul><h3 class="jobSectionHeader"><b>
</b></h3><h3 class="jobSectionHeader"><b>
Why join Mott MacDonald?</b></h3><p>
We are an employee‑owned business where people are at the heart of everything we do. We offer:</p><ul><li>
A supportive, inclusive and collaborative working culture</li><li>
Opportunities to grow, learn and develop your career</li><li>
The chance to contribute to projects that make a meaningful difference to society</li></ul><p>
At Mott MacDonald, you will be valued for who you are, supported to perform at your best and encouraged to shape your own career journey. #LI-SA2</p>
<p><b>Our Purpose</b><br>
At Mott MacDonald, our purpose is to improve society by considering social outcomes in everything we do; relentlessly focusing on excellence and digital innovation, transforming our clients&rsquo; businesses, our communities and employee opportunities.<br>
<br>
<b>Equality, Diversity and Inclusion</b><br>
Equality, diversity and inclusion (EDI) is at the heart of our organisation. We are an equal opportunity employer and do not discriminate, rather take positive steps towards creating a diverse and inclusive working environment.<br>
<br>
<b>Flexible Working</b><br>
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.<br>
<br>
<b>We can offer:</b></p><ul><li>
90 calendar days&rsquo; paid maternity leave</li><li>
Competitive annual leave</li><li>
An annual professional institution subscription</li><li>
Annual company performance bonus scheme &ndash; Subject to company performance</li></ul></div></div></div></div></div></div>

Front Office Receptionist

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