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workforce management assistant Jobs in Riyadh

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administrative assistant

IIQAFGROUP

<div>
 <strong>
  Company:
 </strong>
 IIQAF Group
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Riyadh, Saudi Arabia
 <br/>
 <br/>
 <strong>
  Industry:
 </strong>
 Hospital / Health Care
 <br/>
 <br/>
 <strong>
  Salary:
 </strong>
 SAR 6,500 &ndash; SAR 7,000 per month
 <br/>
 <br/>
 <strong>
  Job Type:
 </strong>
 Full-Time
 <br/>
 <br/>
 <strong>
  Job Overview
  <br/>
  <br/>
 </strong>
 IIQAF Group is seeking a highly organized and proactive
 <strong>
  Administrative Assistant in Riyadh
 </strong>
 to support our healthcare and hospital operations. The ideal candidate will have experience in
 <strong>
  office administration, scheduling, document management, data entry, and administrative coordination
 </strong>
 .
 <br/>
 <br/>
 This position is suitable for candidates searching for
 <strong>
  Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA
 </strong>
 .
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Provide daily administrative and office support to healthcare management
  </li>
  <li>
   Manage schedules, appointments, and meeting coordination
  </li>
  <li>
   Maintain accurate records, reports, and documentation
  </li>
  <li>
   Handle phone calls, emails, and internal communications
  </li>
  <li>
   Assist with data entry and database management
  </li>
  <li>
   Prepare reports, presentations, and administrative documents
  </li>
  <li>
   Coordinate with hospital departments and staff
  </li>
  <li>
   Maintain office supplies and administrative systems
  </li>
  <li>
   Ensure compliance with company policies and healthcare regulations
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree or diploma in Business Administration, Healthcare Administration, or related field
  </li>
  <li>
   Experience in hospital or healthcare environment preferred
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, Outlook)
  </li>
  <li>
   Strong organizational and multitasking skills
  </li>
  <li>
   Excellent communication and interpersonal abilities
  </li>
  <li>
   Ability to maintain confidentiality and handle sensitive information
  </li>
  <li>
   Immediate availability preferred
  </li>
 </ul>
</div>


Administrative Assistant

Center for National Health Insurance (CNHI)

<div>
 <p>
  We are looking for a motivated
  <strong>
   Administrative Assistant Trainee
  </strong>
  to join our team through the
  <strong>
   Tamheer Program
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Assist in daily administrative tasks and office coordination.
  </li>
  <li>
   Prepare and organize documents, reports, and files.
  </li>
  <li>
   Schedule meetings and handle correspondence.
  </li>
  <li>
   Support the team with communication and follow-ups.
  </li>
  <li>
   Help in arranging events or internal activities when needed.
  </li>
  <li>
   Perform any other administrative duties assigned by the supervisor.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Minimum Diploma degree.
  </li>
  <li>
   Eligible for the Tamheer program (through HRDF).
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills:
  </strong>
 </p>
 <ul>
  <li>
   Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Good command of written and spoken English.
  </li>
  <li>
   Strong communication and interpersonal skills.
  </li>
  <li>
   Excellent time management and organization.
  </li>
  <li>
   Positive attitude and attention to detail.
  </li>
 </ul>
 <p>
 </p>
</div>


Tamheer Opportunity – Administrative Assistant

Moelis & Company

<div>
 <em>
  We are passionate about our business and our culture, and are seeking individuals with that same drive.
  <br/>
  <br/>
 </em>
 <strong>
  Reception Duties:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   To meet and greet clients and visitors in a friendly and courteous manner
  </li>
  <li>
   Keeps reception area clean and tidy
  </li>
  <li>
   Prepares refreshments for Guests
  </li>
  <li>
   Collects mail from the P.O. Box and distributes mail to the relevant people
  </li>
  <li>
   Answers calls and directs to the concerned person or takes a message and relays to the relevant person
  </li>
  <li>
   Monitoring and ordering of pantry and office supplies
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  General Administrative Duties:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events.
  </li>
  <li>
   To pro-actively manage diaries, co-ordinate and schedule meetings, reserve conference rooms, and set up conference calls.
  </li>
  <li>
   Manage client contacts, inbox for Bankers.
  </li>
  <li>
   Photocopy and scan documents
  </li>
  <li>
   To make travel arrangements; book flights, ground transportation, lodging and entertainment for business travel (domestic &amp; international), prepare itineraries for business travel, visas etc.
  </li>
  <li>
   Using Concur, to process and monitor expenses to ensure prompt payment and reconcile with AMEX statement.
  </li>
  <li>
   Any other duties or special projects as requested by Office Manager, and/or Bankers.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Skills &amp; Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proficient in all software packages (Word, Excel, PowerPoint)
  </li>
  <li>
   Previous professional services sector experience / background
  </li>
  <li>
   High level organisational skills
  </li>
  <li>
   Excellent communicate skills, both written and verbal
  </li>
  <li>
   Previous experience working in a fast-paced environment
  </li>
  <li>
   Strong attention to detail
   <br/>
   <br/>
  </li>
 </ul>
 We are an equal opportunity employer and are committed to promoting diversity, preventing discrimination and providing a supportive and inclusive working environment. We seek to ensure that we recruit from a diverse talent pool and that all applicants are treated fairly at each stage of the recruitment process. Applicants are considered for employment opportunities without regard to any characteristic or status protected under any applicable law in the location of the role.
</div>


Administrative Assistant - Saudi

Confidential Government

<div>
 <p>
  A leading
  <strong>
   semi-government entity
  </strong>
  in Saudi Arabia&rsquo;s is looking for skilled professionals to join its growing team. Headquartered in
  <strong>
   Riyadh
  </strong>
  , the organization plays a strategic role in supporting economic development initiatives and driving long-term impact across key sectors.
 </p>
 <p>
 </p>
 <p>
  If you are looking for a meaningful career with an organization committed to
  <strong>
   sustainability, innovation, and industry excellence
  </strong>
  , this is your opportunity to be part of something impactful.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Apply now and be part of a future-focused organization shaping tomorrow&rsquo;s success.
  </strong>
 </p>
 <p>
 </p>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  The Administrative Assistant provides essential administrative and clerical support to ensure the efficient day-to-day operations of the department. The role is responsible for managing schedules, coordinating communications, preparing documents, and supporting internal processes to enable smooth workflow and timely execution of tasks.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Accountabilities:
  </strong>
 </p>
 <ul>
  <li>
   Manage daily administrative tasks, including correspondence, document preparation, and filing to support smooth departmental operations.
  </li>
  <li>
   Coordinate schedules, arrange meetings, and prepare agendas, minutes, and follow-up actions as required.
  </li>
  <li>
   Maintain organized records, databases, and shared folders to ensure accurate and timely information retrieval.
  </li>
  <li>
   Handle incoming and outgoing communication, including emails, phone calls, and internal requests.
  </li>
  <li>
   Support logistics coordination such as room bookings, travel arrangements, and event preparation.
  </li>
  <li>
   Prepare and format reports, presentations, and official documents in line with company standards.
  </li>
  <li>
   Assist in procurement requests, invoice processing, and basic data entry as needed.
  </li>
  <li>
   Ensure confidentiality and proper handling of sensitive information and documents.
  </li>
  <li>
   Provide support to team members and contribute to improving administrative processes and efficiency.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Minimum Qualifications &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, Management, or a related field (preferred).
  </li>
  <li>
   Minimum 4 years of experience in similar position.
  </li>
 </ul>
</div>


Executive Assistant

Manpower Middle East

<div>
 <p>
  <strong>
   Contract:
  </strong>
  12 months (renewable and extendable)
 </p>
 <p>
  <strong>
   Employment:
  </strong>
  Outsourced through Manpower
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  We are seeking an experienced and proactive Administrative Assistant to provide comprehensive support to 2-3 leadership team members. The role requires exceptional organizational skills, professionalism, and the ability to handle sensitive information with discretion.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Executive Support:
  </strong>
 </p>
 <ul>
  <li>
   Provide day-to-day administrative support to assigned leadership members, including managing schedules, coordinating meetings, and preparing agendas.
  </li>
  <li>
   Act as a liaison between leadership and internal/external stakeholders, ensuring clear and timely communication.
  </li>
  <li>
   Handle confidential and time-sensitive materials and information appropriately.
  </li>
  <li>
   Coordinate projects in terms of timelines, updates, communication and documentation
  </li>
 </ul>
 <p>
  <strong>
   Calendar and Travel Management:
  </strong>
 </p>
 <ul>
  <li>
   Coordinate complex calendars, ensuring efficient scheduling across time zones.
  </li>
  <li>
   Arrange and manage travel plans, accommodations, and itineraries for leadership team members.
  </li>
 </ul>
 <p>
  <strong>
   Document Management:
  </strong>
 </p>
 <ul>
  <li>
   Prepare, edit, and distribute correspondence, reports, presentations, and other documents.
  </li>
  <li>
   Maintain organized records, filing systems, and shared documents to ensure accessibility.
  </li>
 </ul>
 <p>
  <strong>
   Meeting Coordination:
  </strong>
 </p>
 <ul>
  <li>
   Plan and coordinate meetings, including booking rooms, setting up conference calls, and preparing required materials.
  </li>
  <li>
   Take minutes during meetings and follow up on action items as needed.
  </li>
 </ul>
 <p>
  <strong>
   Office Operations Support:
  </strong>
 </p>
 <ul>
  <li>
   Manage office supplies and liaise with vendors as required.
  </li>
  <li>
   Support event planning and logistics for team functions, training sessions, and workshops.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Nationality:
   </strong>
   Saudi local (Saudinization)
  </li>
  <li>
   <strong>
    Experience:
   </strong>
   5-6 years of experience in administrative roles
  </li>
  <li>
   Proven experience supporting multiple leadership members is highly preferred.
  </li>
  <li>
   <strong>
    Education:
   </strong>
   Diploma or Bachelor&rsquo;s degree in Business Administration or a related field is preferred.
  </li>
  <li>
   Project management/coordination exposure or experience will be a plus
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills:
  </strong>
 </p>
 <ul>
  <li>
   Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Excellent communication skills in Arabic and English, both written and verbal.
  </li>
  <li>
   Highly organized with the ability to manage multiple tasks and priorities.
  </li>
  <li>
   Strong problem-solving skills and attention to detail.
  </li>
  <li>
   Professional demeanor and ability to maintain confidentiality.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistants - Saudi National

<div><div><div>Now<p>
</p></div></div><div><div><div>Job ID</div>
<div>R-543346</div>
</div><div><div>Category</div>
<div>Administrative Services &amp; Transportation</div>
</div><div><div>Location</div>
<div>Saudi Arabia</div>
</div><div><div>Region</div>
<div>EMEA</div></div></div></div>
<br><div><p><b>We are the people who give possibilities purpose</b></p><p></p><p>
BD is one of the largest global medical technology companies in the world. Advancing the world of health&trade; is our Purpose, and it&rsquo;s no small feat. It takes the imagination and passion of all of us&mdash;from design and engineering to the manufacturing and marketing of our billions of MedTech products per year&mdash;to look at the impossible and find transformative solutions that turn dreams into possibilities.
</p><h1 class="jobSectionHeader"><b>Job Description</b></h1><h2 class="jobSectionHeader"><b>
About the role
</b></h2><p>The Executive Assistant will be supporting the Vice Presidents with their day-to-day administrative needs and organizational duties.</p><h2 class="jobSectionHeader"><b>
Main responsibilities will include:</b></h2><ul><li>
Support with overall supervision of office environment and the VP&rsquo;s with communication and establishing standards and procedures.</li><li>
Responsible for the effective coordination and follow-through of the activities and commitments of the VP&rsquo;s by producing and managing an integrated master calendar of key events, dates, and deadlines that are critical to the conduct of the BD business.</li><li>
Manages the flow of information and compliance tracking, including a sensitive material and highly confidential in nature, with a high degree of discretion, via phone, email, to the leadership team, internal associates, and external organizations.</li><li>
Coordinates the meetings and agendas for VP&rsquo;s Meetings, as well as the BDX Annual events. Records the minutes of the meetings and the executive sessions. Assists with the development and implementation of the business reports.</li><li>
Ensuring smooth and successful meetings that are associated with the responsibilities of the VP&rsquo;s. This includes the overall arrangements and details of scheduling meeting rooms, preparing agendas, catering menus, room set-up, and equipment needs.</li><li>
Functions as the executive assistant to the VP&rsquo;s creating correspondence, reports, tracking sheets, and other materials; coordinating travel arrangements, assisting with projects, ability to manage all aspects of communication, etc. This will require involvement in preparation of presentations, involvement in meetings, assistance in project plan development, budget and spend control.</li><li>
Assists with document preparation and electronic and hard copy archiving. Provides historical reference by developing and using filing and retrieval systems and recording meeting discussions. Maintains records as advised.</li><li>
Arranges travel and process country related invoices. Maintains executive&rsquo;s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.</li><li>
Facilitates regularly scheduled meetings with team members throughout the organization in order to foster administrative support efficiency and effectiveness.</li><li>
Conserves executive&rsquo;s time by reading, researching, and routing correspondence; drafting letters and documents/reports; collecting and analyzing information; and initiating telecommunications. Secures information by completing database backups.</li><li>
Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.</li><li>
Completes projects by assigning work to clerical staff and following up on results.</li></ul><h2 class="jobSectionHeader"><b>
About you</b></h2><ul><li>
Bachelor&rsquo;s degree in business administration or management.</li><li>
5 years of experience as an executive assistant and knowledge of executive level.</li><li>
Excellent interpersonal and communication skills.</li><li>
Ability to work independently with little supervision &amp; with a diverse group of individuals.</li><li>
Ability to plan, coordinate and prioritize work.</li><li>
High personal integrity and ethical standards.</li><li>
Proficiency with Microsoft Office Suite. Experience with Microsoft SharePoint &amp; Microsoft Teams/ Word/Excel/PowerPoint. Project coordination is a plus.</li><li>
Able to demonstrate reporting, time management and strong presentation skills.</li><li>
Proficiency in English &amp; Arabic</li><li>
Mastering official communication and letters in both Arabic and English.</li><li>
Willingness to travel.</li></ul><p></p><h1 class="jobSectionHeader"><b>
Why Join Us?</b></h1><p>
To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of healthcare. At BD, you&rsquo;ll discover a culture in which you can learn, grow and thrive.
</p><p></p><p>We believe that when people connect in person, we learn faster, collaborate more deeply, and build a stronger culture. Join us and enjoy a culture where face-to-face collaboration supports your learning, your progress, and your success.
</p><p></p><p><b>To learn more about BD visit</b>https://bd.com/careers.</p><p></p><p>
Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally protected characteristics.</p><p>
Required Skills</p><p>
Optional Skills</p><p></p><p>
.</p><h1 class="jobSectionHeader"><b>
Primary Work Location</b></h1>
SAU Riyadh - Centria Office Building<p></p><h1 class="jobSectionHeader"><b>
Additional Locations</b></h1><p></p><h1 class="jobSectionHeader"><b>
Work Shift</b></h1></div>

StepStone Group LP

<div><div><p>We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world's investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.</p></div><p><b>
POSITION OVERVIEW</b></p>
<p>
The Executive Assistant of StepStone Group will provide high-level administrative support to four senior-level executives. To be successful in this role, the Executive Assistant will need to work proactively and with minimal guidance, displaying excellent time-management and communication skills, while understanding the needs and characteristics of the people with whom they work. Though the Executive Assistant will primarily work with appointed (Executives) Partners or Managing Directors, they will also be required to assist the General Administrative Team and Manager from time to time, on an as needed basis.</p>
<p><b>
ESSENTIAL JOB FUNCTIONS:</b></p>
<ul>
<li>Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication.</li>
<li>Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.</li>
<li>Screen all calls for executive and handle all inquiries within capacity.</li>
<li>Track Executives' meetings, as well as necessary follow ups</li>
<li>Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives.</li>
<li>Plan and coordinate monthly and weekly team meetings as requested.</li>
<li>Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention.</li>
<li>Handle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials.</li>
<li>Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy.</li>
<li>Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately.</li>
<li>Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner.</li>
<li>Liaise with clients, investors, guests, and all StepStone Group personnel in professional and courteous manner adhering to StepStone Groups culture and values statements.</li>
<li>Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group.</li>
<li>Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due.</li>
<li>Contribute your talents and efforts to a productive, pleasant, and safe working environment.</li>
<li>Assist and provide phone coverage for additional executives when necessary.</li>
<li>Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.).</li>
</ul>
<p><b>EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS:</b></p>
<ul>
<li>A minimum of five years' experience providing administrative support in a financial institution. College degree preferred</li>
</ul>
<p><b>REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:</b></p>
<ul>
<li>Ability to manage highly sensitive, confidential information with complete discretion.</li>
<li>Demonstrates sound judgment; skilled in developing and maintaining professional relationships that reflect positively on StepStone Group.</li>
<li>Ability to manage a high volume of work and prioritize tasks/projects based on urgency.</li>
<li>Strong focus on attention to detail, accuracy, and thoroughness.</li>
<li>Excellent verbal and written communication skills; able to present ideas clearly and facilitate open, multi-directional information flow.</li>
<li>Effective team player who can collaborate or make independent decisions as needed.</li>
<li>Technically proficient; Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook; able to quickly and accurately produce/edit spreadsheets and presentations.</li>
<li>Ability to perform general office duties including the creation of presentation materials including decks and iPads.</li>
</ul>
<p><b>OTHER ATTRIBUTES:</b></p>
<ul>
<li>Demonstrates a sense of urgency and adaptability. Thrives in a fast-paced, dynamic environment; flexible and responsive to change.</li>
<li>Self-motivated; proactively identifies areas for improvement and suggests creative solutions to streamline workflows.</li>
<li>Demonstrates behaviors and work ethic that reflect the Firm's core values and principles.</li>
</ul>
<p>#LI-Hybrid</p><p></p><div><div><br>
<p><i>
At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all.
</i></p><p><i>As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.</i></p>
<p><i>
Candidates must be at least 18 years old to apply.</i></p>
</div>
<div><p>Developing People at StepStone</p></div></div></div><p></p>

Explore 162+ Administrative assistant in Riyadh this May. Find roles across top companies and apply now to boost your career.

162 administrative assistant jobs In Riyadh

Administrative Assistant

Tamheer Opportunity – Administrative Assistant

Administrative Assistant - Saudi

Executive Assistant

Executive Assistants - Saudi National

Executive Assistant

Executive Assistant