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administrative assistant

NUCORP

<p><b>Company Description</b></p><p>Confidential specializes in recruiting top mid-to-senior-level talent through customized recruitment solutions, including market mapping, personality assessments, and expert coaching. With years of experience in executive search within engineering-based public-listed and multinational companies, Confidential stands out for its proprietary methodologies and extensive network. Our team of highly skilled consultants provides insightful recruitment services to identify candidates that align with organizational needs and culture. We are committed to delivering exceptional, tailor-made recruitment solutions on time, helping organizations address industry-specific challenges effectively.</p><p><b>Role Description</b></p><p>This is a full-time on-site role for an Administrative Assistant, located in Riyadh. The Administrative Assistant will handle daily administrative tasks, including managing schedules, maintaining office organization, and providing clerical support to streamline office operations. The role further involves drafting correspondence, effective internal and external communication, managing phone calls, and providing executive-level assistance. Collaboration with team members and maintaining professionalism in handling documents and communications is essential.</p><p><b>Qualifications</b></p><ul><li>Strong Administrative Assistance and Clerical Skills to efficiently organize, schedule, and manage office operations.</li><li>Excellent Phone Etiquette and Communication skills for managing calls and ensuring clear, professional interactions.</li><li>Experience with Executive Administrative Assistance to provide high-level support by preparing documents, scheduling, and maintaining confidentiality.</li><li>Ability to work efficiently in a professional office setting with strong attention to detail and time management.</li><li>Proficiency in standard office software and tools.</li><li>Bachelor&rsquo;s degree in Business Administration or a related field is preferred.</li><li>Prior experience in a similar role and fluency in English; proficiency in Arabic is an advantage.</li></ul><p>Job Type: Full-time</p>

Administrative Assistant

Confidential Jobs

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 <p>
  Company Description
 </p>
 <p>
  Confidential specializes in recruiting top mid-to-senior-level talent through customized recruitment solutions, including market mapping, personality assessments, and expert coaching. With years of experience in executive search within engineering-based public-listed and multinational companies, Confidential stands out for its proprietary methodologies and extensive network. Our team of highly skilled consultants provides insightful recruitment services to identify candidates that align with organizational needs and culture. We are committed to delivering exceptional, tailor-made recruitment solutions on time, helping organizations address industry-specific challenges effectively.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Role Description
 </p>
 <p>
  This is a full-time on-site role for an Administrative Assistant, located in Riyadh. The Administrative Assistant will handle daily administrative tasks, including managing schedules, maintaining office organization, and providing clerical support to streamline office operations. The role further involves drafting correspondence, effective internal and external communication, managing phone calls, and providing executive-level assistance. Collaboration with team members and maintaining professionalism in handling documents and communications is essential.
 </p>
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  <br/>
 </p>
 <p>
  Qualifications
 </p>
 <p>
  Strong Administrative Assistance and Clerical Skills to efficiently organize, schedule, and manage office operations.
 </p>
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  Excellent Phone Etiquette and Communication skills for managing calls and ensuring clear, professional interactions.
 </p>
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  Experience with Executive Administrative Assistance to provide high-level support by preparing documents, scheduling, and maintaining confidentiality.
 </p>
 <p>
  Ability to work efficiently in a professional office setting with strong attention to detail and time management.
 </p>
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  Proficiency in standard office software and tools.
 </p>
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  Bachelor&rsquo;s degree in Business Administration or a related field is preferred.
 </p>
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  Prior experience in a similar role and fluency in English; proficiency in Arabic is an advantage.
 </p>
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KEO International Consultants

<div>Overview:
<div>
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration &ndash; through conceptualization &ndash; to realization of planning, design or project delivery in the built and natural environments. For over 60 years we&rsquo;ve led with vision, contributing to many of the world&rsquo;s most ambitious projects, iconic places, remarkable experiences and prosperous communities.</div><div></div><div><br>
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.</div><div></div><div><br>
We invite you to join us. Why?</div><div></div><div><br>
When you join KEO, you&rsquo;ll discover more than just a job &ndash; you&rsquo;ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.</div>
Responsibilities:
<div>
We envisage success in this role to include;</div><ul><li>
Greeting clients and visitors with a positive, helpful attitude.</li><li>
Ensuring reception and meeting room areas are clean, safe, presentable and that all necessary materials are available.</li><li>
Helping maintain office security by issuing, checking, and collecting ID badges as necessary and updating the access control system.</li><li>
Maintaining FM&amp;A registers and logs.</li><li>
Answering phones in a professional manner, screening and forwarding calls to the relevant party.</li><li>
Managing the meeting room schedule to avoid conflicts and prepare visitor refreshments.</li><li>
Checking, refilling and ordering stationery and pantry consumables when required.</li><li>
Providing general administrative and clerical support by performing tasks such as filing, photocopying, faxing, etc.</li><li>
Booking and managing travel arrangements.</li><li>
Adhering to all KEO policies and procedures.</li><li>
May perform administrative duties specific to a department such as conducting research, updating databases and general administrative support.</li><li>
Coordinating catering for meeting and events.</li><li>
Performing general clerical duties associated with distributing office communications, documents, packages, and mail as required. Using tracking systems to record inbound and outbound courier, freight, and mail.</li><li>
Ordering office supplies and other common use items for the location.</li><li>
Maintaining records and logs of service requests and tracks status.</li><li>
Dealing with ad hoc requests and routine administrative tasks using the appropriate tools, being involved with KEO CSR initiatives.</li><li>
Performing other duties as assigned.</li></ul>
Qualifications:
<div>
To be successful in this dynamic opportunity, we envision that you will have a Diploma in Business Administration.</div><div></div><div><br>
KEO&rsquo;s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its&rsquo; contribution to client success wherever we work.</div><div></div><div><br>
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.</div></div>

<div>
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  The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
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  <strong>
   Responsibilities
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   Handle and coordinate active calendars
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   Schedule and confirm meetings
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   Ensure file organization based on office protocol
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   Provide ad hoc support around office as needed
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 </ul>
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 </p>
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  <strong>
   Qualifications
  </strong>
 </p>
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  <br/>
 </p>
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   Diploma or equivalent experience
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   Strong interpersonal, customer service and communication skills
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   Ability to multitask
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   Proficient in Microsoft Office suite
  </li>
 </ul>
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  <br/>
 </p>
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Gumaco KSA

<p><b>Location:</b> [Exit 18, Riyadh, Saudi Arabia]<br/><b>Employment Type:</b> Full-Time</p><p><b>About the Role:</b><br/>We are seeking an experienced and highly organized <b>Executive Secretary and Administrative Assistant</b> to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and maintain schedules, appointments, and correspondence for executives or departments.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Answer phone calls and emails, directing inquiries to the appropriate parties.</li><li>Assist in the planning and coordination of meetings, including logistics and materials.</li><li>Maintain filing systems, both electronic and paper, ensuring information is easily accessible.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform general office duties, including data entry and record keeping.</li><li>Support team members with various administrative tasks as needed.</li><li>Monitor and order office supplies, ensuring inventory levels are maintained.</li><li>Prepare and distribute meeting agendas and minutes.</li><li>Coordinate travel arrangements, including flights, accommodations, and transportation.</li><li>Develop and implement office procedures to improve efficiency.</li><li>Assist with budgeting and expense tracking for departmental activities.</li><li>Liaise with external vendors and service providers to facilitate office needs.</li><li>Maintain office equipment and coordinate repairs as necessary.</li><li>Support event planning and coordination for company functions or team-building activities.</li><li>Create and maintain databases and spreadsheets for tracking important information.</li><li>Conduct research and compile data as requested by team members.</li><li>Train and onboard new administrative staff as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.</li><li>Proven experience as a secretary or in a similar administrative role (minimum 5 years).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent command of the English language is required.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and strong problem-solving skills.</li><li>Experience with scheduling software and CRM systems is a plus.</li><li>Strong interpersonal skills with the ability to interact professionally with clients and colleagues.</li><li>Ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Flexibility to adapt to changing priorities and projects.</li><li>Experience in handling travel arrangements and itineraries is a plus.</li><li>Basic knowledge of social media and marketing tools is beneficial.</li><li>Preferably residing near the company&rsquo;s location.</li></ul><p><b>Benefits:</b></p><ul><li>Eligible to get 30 days paid vacation every year.</li><li>Flight ticket</li><li>Providing health insurance</li></ul><p><b>How to Apply:</b><br/>Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].</p><p>Job Type: Full-time</p><p>Pay: ﷼4,000.00 - ﷼6,000.00 per month</p>

Executive Secretary and Administrative Assistant

Realiste

<p><b>Job Description</b></p><p>We are looking for a <b>Local Operations Assistant</b> to support our projects in <b>Riyadh, Saudi Arabia</b>. The role requires on-site presence and close coordination with local authorities, banks, consultants, and business partners.</p><p><b>Responsibilities:</b></p><ul><li>Provide administrative and operational support for local projects in Saudi Arabia</li><li>Communicate with government authorities, banks, consultants, and notaries</li><li>Assist with company setup for land and real estate-related activities</li><li>Handle local documentation, approvals, and permits</li><li>Support supply-side partners including landowners and developers</li><li>Coordinate payments and transaction-related processes</li><li>Manage day-to-day operational and administrative tasks</li><li>Support negotiations and local business processes</li></ul><p><b>Requirements:</b></p><ul><li>Arabic language &ndash; native or fluent (mandatory)</li><li>English or Russian &ndash; conversational level</li><li>Minimum 3 years of experience in operations, administration,</li><li>Strong understanding of Saudi local business practices and procedures</li><li>Ability to work with documentation and government processes</li><li>Reliable, proactive, and detail-oriented</li></ul><p><b>Nice to have:</b></p><ul><li>Experience in real estate or land-related transactions</li><li>Company formation experience in Saudi Arabia</li><li>Existing local professional network (banks, legal advisors, )</li></ul><p>Job Type: Full-time</p><p>Pay: ﷼8,000.00 - ﷼14,000.00 per month</p>

Operations Assistant (Saudi Arabia)

<p>Reports To</p><p>Chief Executive Officer / Senior Management</p><p>Job Summary</p><p>The Executive Assistant / Secretary provides high-level administrative and organizational support to senior executives. The role requires professionalism, discretion, strong communication skills, and the ability to manage multiple priorities efficiently while ensuring smooth daily operations of the executive office.</p><p>Key ResponsibilitiesAdministrative &amp; Executive Support</p><ul><li>Manage executive calendars, appointments, meetings, and travel arrangements</li><li>Act as the primary point of contact between executives and internal/external stakeholders</li><li>Prepare, review, and manage correspondence, reports, presentations, and official documents</li><li>Screen calls, emails, and requests, prioritizing urgent matters</li></ul><p>Meeting &amp; Coordination</p><ul><li>Organize meetings, prepare agendas, take minutes, and follow up on action items</li><li>Coordinate with departments to ensure timely completion of executive tasks</li><li>Arrange conferences, events, and executive visits when required</li></ul><p>Documentation &amp; Records</p><ul><li>Maintain organized filing systems (electronic and physical)</li><li>Handle confidential information with the highest level of discretion</li><li>Draft letters, memos, contracts, and official communications as required</li></ul><p>Office &amp; Operational Support</p><ul><li>Support day-to-day office operations related to executive management</li><li>Monitor deadlines, commitments, and key deliverables</li><li>Assist in special projects and assignments as directed by management</li></ul><p>Qualifications &amp; Requirements</p><ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field (preferred)</li><li>Proven experience as an Executive Assistant, Secretary, or similar role</li><li>Excellent written and verbal communication skills (English required; Arabic is a plus)</li><li>Strong organizational and time-management skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to work under pressure and manage multiple tasks</li><li>High level of professionalism, confidentiality, and attention to detail</li></ul><p>Key Competencies</p><ul><li>Communication &amp; interpersonal skills</li><li>Problem-solving and initiative</li><li>Attention to detail</li><li>Confidentiality and integrity</li><li>Time management and multitasking</li></ul><p>Job Type: Full-time</p>

CEO Executive Assistant / Secretary

Explore 149+ Administrative assistant in Riyadh this January. Find roles across top companies and apply now to boost your career.

149 administrative assistant jobs IN Riyadh

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Executive Secretary and Administrative Assistant

Operations Assistant (Saudi Arabia)

CEO Executive Assistant / Secretary