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executive assistant

Al-Wafiq Global Pvt Ltd

Location: Saudi Arabia Gender Requirement: Male Salary: Based on experience Education: Bachelor&rsquo;s Degree preferred (not mandatory if substantial experience exists) Language Requirement: Proficient in English; knowledge of Arabic is a plusJob SummaryWe are seeking a highly organized, responsible, and proactive Executive Assistant who will play a vital role in supporting the daily activities of the company&rsquo;s top executive. The Executive Assistant will act as the right-hand person to the Boss, ensuring seamless daily operations, handling sensitive matters with discretion, and maintaining a professional working relationship at all times.Key ResponsibilitiesAdministrative Support<ul><li>Manage and maintain the Boss&rsquo;s calendar, including scheduling meetings, appointments, and travel.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Organize and maintain files, records, and important documents.</li><li>Handle confidential and sensitive information with the utmost discretion.</li><li>Draft emails, letters, memos, and reports in English (and Arabic if required).</li></ul>Communication Management<ul><li>Act as the point of contact between the Boss and internal/external stakeholders.</li><li>Screen calls, emails, and messages; respond when appropriate and escalate when necessary.</li><li>Coordinate with departments and keep the Boss updated on key matters.</li></ul>Travel &amp; Logistics<ul><li>Arrange flights, hotels, transportation, and visas as needed.</li><li>Prepare travel itineraries and ensure smooth execution of travel plans.</li></ul>Office &amp; Personal Tasks<ul><li>Assist with professional and occasional personal tasks.</li><li>Keep the Boss&rsquo;s office organized, equipped, and well-maintained.</li><li>Handle errands and special requests with flexibility.</li></ul>Reporting &amp; Documentation<ul><li>Assist in preparing presentations, reports, and data analysis.</li><li>Monitor deadlines and ensure timely submission of reports/documents.</li></ul>Professional Conduct<ul><li>Maintain a polished, professional appearance and demeanor.</li><li>Ensure punctuality, reliability, and confidentiality at all times.</li><li>Adapt to the Boss&rsquo;s working style and preferences for maximum efficiency.</li></ul>Requirements<ul><li>Experience: Minimum 2&ndash;5 years as an Executive Assistant or Personal Assistant ( Only candidates with Executive Assistant experience will be accepted. Any other field experience = CV Rejected).</li><li>Education: Bachelor&rsquo;s Degree preferred, not mandatory if strong experience exists.</li><li>Language: Proficient in English; Arabic knowledge is a plus.</li><li>Tech Skills: Strong expertise in Microsoft Office (Word, Excel, PowerPoint), Outlook, IT knowledge, AnyDesk, calendar apps.</li><li>System Skills: Comfortable with laptop &amp; desktop usage.</li><li>Soft Skills: Organization, strong follow-ups, discretion, problem-solving, communication, and time management.</li><li>Nationality: Open to all nationalities &ndash; must already be in Saudi Arabia or willing to relocate.</li></ul>Additional Notes<ul><li>Only candidates with Executive Assistant experience will be considered. Others will be rejected automatically.</li><li>Strong skills in MS Office, IT systems, Outlook, AnyDesk, Laptop/Desktop handling, organization, and follow-ups are mandatory.</li><li>Flexibility in working hours may be required.</li><li>Must handle pressure and maintain composure in a fast-paced environment.</li><li>A professional, respectful, and trustworthy attitude is essential.</li></ul>How to Apply: Submit your CV in PDF format only via our website: https://piece-of-fabric1.odoo.com/jobs/executive-assistant-31CVs without Executive Assistant experience will be Rejected.Job Type: Full-timeApplication Question(s):<ul><li>Strong skills in MS Office, IT systems, Outlook, AnyDesk, Laptop/Desktop handling, organization, and follow-ups are mandatory.</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Assisant: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Location:<ul><li>Jeddah (Required)</li></ul>

Executive Assistant

Career Maker

Job SummaryWe are seeking a highly organized and proactive Executive Assistant (EA) to provide comprehensive support to senior leadership. The EA will act as the right hand to the executive team, ensuring smooth day-to-day operations, managing schedules, coordinating communication, and handling confidential matters with discretion. This role requires exceptional organizational skills, strong business acumen, and the ability to anticipate needs in a fast-paced environment.Key Responsibilities<ul><li>Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones.</li><li>Organize and prepare materials for meetings, presentations, and reports.</li><li>Act as the first point of contact, handling correspondence, calls, and inquiries with professionalism.</li><li>Coordinate travel arrangements, including flights, accommodation, visas, and itineraries.</li><li>Draft, review, and manage documents, memos, and communications on behalf of the executive.</li><li>Maintain strict confidentiality of sensitive company and personal information.</li><li>Track deadlines, follow up on action items, and ensure executive priorities are met.</li><li>Support the executive in project management, research, and data analysis when required.</li><li>Liaise with internal teams, clients, and external stakeholders to facilitate smooth communication.</li><li>Organize company events, board meetings, and off-site gatherings, including logistics.</li><li>Prepare expense reports, manage budgets, and oversee vendor relationships as needed.</li><li>Identify opportunities to improve processes, enhance efficiency, and optimize executive workflows.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Communications, or related field (preferred).</li><li>5+ years of experience as an Executive Assistant or in a senior administrative support role.</li><li>Proven ability to support C-level executives in a fast-paced environment.</li><li>Excellent communication skills (written and verbal) in English [and Arabic/French if required].</li><li>Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, etc.).</li><li>Strong organizational, problem-solving, and time management skills.</li><li>Ability to work independently, manage multiple priorities, and adapt to shifting demands.</li><li>High level of professionalism, discretion, and confidentiality.</li><li>Strong interpersonal skills and ability to build relationships at all levels.</li></ul>Job Type: Full-time

Sealy Mattress Middle East

<div>Sealy Mattress Middle East is seeking a proactive and highly organized Executive Assistant to support our executive team in Jeddah. As a pivotal member of our organization, you will provide comprehensive administrative support, ensuring smooth operations and effective communication across various departments. Your role will involve managing schedules, coordinating meetings, and assisting in project management while maintaining the highest level of professionalism and confidentiality. If you are detail-oriented, adaptable and thrive in a fast-paced environment, we invite you to join our dynamic team.<h3 class="jobSectionHeader"> 
Responsibilities</h3><ul>
<li>Manage executives' schedules, including appointments, meetings, and travel arrangements.</li>
<li>Prepare reports, presentations, and correspondence as required.</li>
<li>Coordinate internal and external meetings, ensuring all necessary materials are prepared in advance.</li>
<li>Assist in project management by tracking deadlines and progress on various initiatives.</li>
<li>Maintain organized filing systems and databases for easy access to information.</li>
<li>Act as a liaison between executives and various departments to facilitate communication.</li>
<li>Handle confidential information with discretion and professionalism.</li>
</ul>Requirements<ul>
<li>Bachelor's degree in Business Administration, Management, or a related field.</li>
<li>3-5 years of experience as an Executive Assistant or in a similar administrative role.</li>
<li>Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Excellent organizational and time management skills.</li>
<li>Strong written and verbal communication skills in both Arabic and English.</li>
<li>Ability to work independently and prioritize tasks effectively.</li>
<li>High level of attention to detail and problem-solving abilities.</li>
<li>25 to 35 years old.</li>
<li>Female</li>
<li>Saudi national.</li>
</ul>Benefits<ul>
<li>Private Health Insurance</li>
<li>Pension Plan</li>
<li>Training &amp; Development</li>
<li>Performance Bonus</li></ul></div>

Astek Middle East

<div>
 
 
 Job Title:
 
 Executive Assistant
 
 
 
 Location:
 
 Riyadh, KSA (Onsite)
 
 
 
 Contract:
 
 1 Year (Extendable)
 
 
 
 Position Overview:
 
 
 
 We are looking for a dynamic and proactive
 
 Assistant Coordinator
 
 to support our client&rsquo;s CTO and enhance the overall operational efficiency of the team. The ideal candidate will be highly organized, possess excellent English communication skills, and demonstrate a social and approachable personality. This role requires someone who can manage multiple responsibilities with a hands-on approach and a can-do attitude.
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Provide support to employees by addressing concerns and ensuring a positive work environment
 
 
 &bull; Review and verify invoices for accuracy and completeness
 
 
 &bull; Coordinate internally to follow up on tasks and ensure timely execution
 
 
 &bull; Manage the CTO&rsquo;s calendar, schedule meetings, and arrange events
 
 
 &bull; Maintain strong relationships with vendors and ensure effective communication and follow-up
 
 
 
 Qualifications:
 
 
 
 &bull; Minimum 1 year of experience in a similar administrative or coordination role
 
 
 &bull; Excellent command of English (written and verbal)
 
 
 &bull; Strong interpersonal and communication skills
 
 
 &bull; Demonstrated ability to take initiative and work effectively in a fast-paced environment
 
 
 &bull; Proficient in handling multiple tasks and setting priorities
 
 
 
 Soft Skills:
 
 
 
 &bull; Outgoing and confident personality
 
 
 &bull; Ability to engage and collaborate with cross-functional teams
 
 
 &bull; Professional, proactive, and detail-oriented
 
</div>

Hapag-Lloyd AG

<div>
 
 Reports to the Managing Director and administratively to Business Administration Manager
 
 
 
 
 Overall Job Purpose
 
 
 
 The Executive Assistant to the Managing Director of Area Saudi Arabia is an experienced, organized, detail-oriented, self-starter with a great attitude. You are the right-hand to the Managing Director, managing and supporting the daily workflow to increase the effectiveness and efficiency of the office. You are enthusiastic, flexible, well-organized, and a team player with strong interpersonal, oral, and written communication skills. You thrive in a fast-paced, ever-changing environment with the ability to switch priorities in a given moment, while maintaining grace under pressure.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 - Executive Support
 </li>
 <li>
 Serves as a trusted partner, maintaining confidentiality and professionalism in all situations.
 </li>
 <li>
 Effective calendar management - coordinates internal and external meetings, including but not limited to team meetings, full staff meetings, off-site meetings, one-on-one meetings, etc.
 </li>
 <li>
 First point of contact for internal and external stakeholders. This includes screening calls and emails, drafting responses, and ensuring timely and professional communication on behalf of the Managing Director.
 </li>
 <li>
 Prepare reports, presentations, and briefing materials on various performance indicators before the MD&rsquo;s meetings and trips.
 </li>
 <li>
 Arranging MD&rsquo;s travel and logistics, including flights, visa requirements, hotel accommodation, transport, meeting schedules while travelling, and completing expenses.
 </li>
 <li>
 Organizing internal &amp; external meetings, ensuring all requirements are met, e.g., meeting venue, equipment, presentations, and preparing agendas.
 </li>
 <li>
 Providing secretarial support for meetings as &amp; when required, including distributing agendas, attending the meetings, writing &amp; distributing the meeting agendas &amp; following up on action points.
 </li>
 <li>
 Coordinating initiatives, and communication with senior internal and external stakeholders.
 </li>
 <li>
 Support MD in external commitments.
 </li>
 <li>
 Administration
 </li>
 <li>
 Responsible for office administration matters.
 </li>
 <li>
 Arranging travel and hotel accommodation
 </li>
 <li>
 Arranging package and other deliveries, and greeting and signing in visitors/guests.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree
 </li>
 <li>
 Experience of 5+ years as Executive Assistant, PA, or similar role. Alternatively, 3+ years in a commercial role in Shipping or Logistics and looking for next level exposure.
 </li>
 <li>
 Fluency in English is required (written and spoken).
 </li>
 <li>
 Advanced Skills in PowerPoint and Excel.
 
 
 
 </li>
 </ul>
 
 Soft Skills
 
 
 
 <ul>
 <li>
 High Organizational and Time Management Skills: The ability to manage multiple tasks simultaneously, prioritize effectively, and meet deadlines is crucial.
 </li>
 <li>
 Excellent Communication Skills (Written and Verbal): Clear, concise, and professional communication is essential for interacting with different stakeholders.
 </li>
 <li>
 Strong interpersonal skills and the ability to build relationships with internal &amp; external stakeholders is key.
 </li>
 <li>
 Proactive and Problem-Solving Abilities: Anticipating needs, identifying potential issues, and taking the initiative to find solutions are highly valued.
 </li>
 <li>
 Attention to Detail and Accuracy: Ensuring all documents, schedules, and communications are error-free is critical.
 </li>
 <li>
 Confidentiality and Trustworthiness: Handling sensitive information with the utmost discretion.
 </li>
 <li>
 Adaptability and Flexibility: The ability to adapt to changing priorities and handle unexpected situations calmly and efficiently is important.
 </li>
 <li>
 Disclaimer - Recruitment Fraud Alert 2025
 
 
 
 </li>
 </ul>
 Caring for People We have recently become aware of fraudulent recruitment activities in which individuals or entities misrepresent themselves as Hapag-Lloyd Middle East Shipping LLC or Hapag-Lloyd Saudi LTD or UASC Limited. They offer fake job opportunities and demand payment for handling recruitment fees, certifications, travel expenses, or visa applications. Please note that Hapag-Lloyd Middle East Shipping LLC or Hapag-Lloyd Saudi LTD or UASC Limited does not charge any fees during the recruitment process, and all communications regarding job offers will come from official company channels. Do not respond to such fraudulent solicitations. You will only be contacted by Hapag-Lloyd HR if you have applied for an open position on our
 
 website
 
</div>

Confidential

<div>
 
 
 Job Overview:
 
 
 
 We are seeking an organized, resourceful, and detail-oriented Executive Assistant to provide high-level administrative support. The ideal candidate will be a proactive and strategic thinker, skilled in managing multiple priorities in a fast-paced environment, with a strong understanding of business operations and executive needs. This role requires exceptional communication, problem-solving, and project management skills to help the division achieve its goals efficiently and effectively.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate and facilitate internal and external meetings for the C-suite, ensuring agendas are set, materials are prepared, and follow-up actions are tracked.
 </li>
 <li>
 Act as the primary liaison between the C-suite and internal/external stakeholders, ensuring clear, accurate, and timely information flow.
 </li>
 <li>
 Anticipate the C-suite&rsquo;s needs, adjusting schedules as necessary and proactively resolving any conflicts or issues.
 </li>
 <li>
 Oversee the execution of corporate projects and initiatives, ensuring timelines, deliverables, and resources are properly coordinated.
 </li>
 <li>
 Prepare detailed reports, presentations, and other materials for C-suite meetings, ensuring they are well-researched, professional, and relevant.
 </li>
 <li>
 Draft, edit, and manage all correspondence (emails, letters, reports, etc.) on behalf of the C-suite, ensuring clarity and professionalism.
 </li>
 <li>
 Handle confidential and sensitive information with discretion, adhering to organizational policies and maintaining confidentiality.
 </li>
 <li>
 Proactively identify opportunities to improve business processes and contribute to the implementation of corporate initiatives.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 Minimum of 2-4 years in a senior administrative role, preferably supporting C-suite executives.
 </li>
 <li>
 Proficiency in Microsoft Office Suite Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Exceptional written and verbal communication skills in both English and Arabic.
 </li>
 </ul>
</div>

SAUR

<div>
 
 SAUR is as a pure player in water and essential services, working to protect the environment in the heart of the territories it serves.
 
 
 Further details on our web site: http://www.saur.com/.
 
 
 
 
 
 Currently we are looking for an
 
 Executive Assistant
 
 
 
 ,
 
 
 for our office in Riyadh, KSA.
 
 
 
 
 
 
 Mission
 
 :
 
 
 Maintaining official departmental records and executing administrative and not administrative responsibilities in line with the organizational operating policies and procedures in an effort to attain corporate goals and objectives; by performing the following duties.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 Reporting to the GCC Chief Executive Officer, and works in close cooperation with the General Manager of Saudi Arabia and the HR Director of Saudi Arabia, Being based at Riyadh. The responsibilities of the role will be:
 
 <ul>
 <li>
 Ensures all administrative activities are handled efficiently, including but not limited to: calls screened and re-directed where necessary in an effective and efficient manner to help maximise productivity (e.g. correspondence, communications, appointments, weekly schedules, itineraries.. etc
 </li>
 <li>
 Co-ordinating complex travel and accommodation arrangements for all GCC team.
 </li>
 <li>
 Co-ordinating logistics and on-boardings including medical insurance enrollments, access Door Key, Office Desk, Business cards, Office orientation, travel and accommodation arrangements for all employees.
 </li>
 <li>
 Performs all other business related tasks as assigned by the CEO, the Managing Director &amp; the HR Director
 </li>
 <li>
 Support to onboarding &amp; Employee Integration: design, lead and maintain the key processus which are important for any new employee (find a house, school subcriptions, etc.. IQAMA process, etc.
 </li>
 <li>
 Support to onboarding &amp; Employee Integration.
 </li>
 <li>
 External Partnerships &amp; Vendor Management: Lead and manage initiatives involving negotiations with service providers that support employee and office daily needs, such as real estate contracts, travel agencies, hotels, and other partners within the GCC region.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Experience Background: minimum 5 years in a similar position
 </li>
 <li>
 Educational background: University Degree or equivalent
 </li>
 <li>
 Certifications: Bachelor Degree
 </li>
 <li>
 Location: Riyadh
 </li>
 <li>
 Geographic scope: Saudi Arabia and GCC
 </li>
 <li>
 Languages: Arabic, English
 </li>
 <li>
 Travel requirements: sometimes
 </li>
 <li>
 Saudi citizenship
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Benefits:
 
 
 <ul>
 <li>
 Competitive salary package.
 </li>
 <li>
 Opportunities for career advancement within the company.
 </li>
 <li>
 Friendly and dynamic work environment.
 </li>
 </ul>
 
 
 
 
 
 &ldquo;SAUR is a company committed to diversity and equal opportunities. In this way, the selection process ensures that all candidates have an equal opportunity to apply without distinction as to race, colour, religion, sex, national origin, age, sexual orientation, gender identity or any other characteristic protected by law".
 
 
</div>

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634 executive assistant jobs IN Saudi Arabia

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