executive assistant

Emirates Talent Solution

Position Title: Executive Assistant / Secretary &ndash; Signage &amp; Outdoor Media Industry: Signage &amp; Outdoor Media Location: Sharjah, UAE Employment Type: Full-TimeJob Overview:Emirates Talent Solution is seeking a highly organized and proactive Executive Assistant / Secretary for a leading signage and outdoor media company based in Sharjah, UAE. The ideal candidate will be responsible for providing comprehensive administrative support to senior leadership, ensuring smooth communication, scheduling, and office operations in a fast-paced environment.Key Responsibilities:Executive &amp; Administrative Support<ul><li>Manage calendars, appointments, and daily schedules for senior management</li><li>Prepare and format business documents, presentations, and internal reports</li><li>Maintain organized and confidential filing systems for executive-level correspondence</li></ul>Communication &amp; Coordination<ul><li>Act as a liaison between executives and internal/external stakeholders</li><li>Arrange travel logistics including visa processing, flight bookings, and hotel reservations</li><li>Ensure efficient communication across departments and business units</li></ul>Meeting &amp; Event Coordination<ul><li>Organize and coordinate internal meetings, exhibitions, and corporate events</li><li>Draft agendas, record minutes, and monitor follow-ups on action items</li><li>Prepare event materials and manage meeting logistics</li></ul>Confidentiality &amp; Professional Conduct<ul><li>Handle sensitive information with discretion and professionalism</li><li>Ensure proper storage and control of confidential documentation</li></ul>Office &amp; HR Support<ul><li>Support day-to-day office administration and procurement of office supplies</li><li>Assist HR with onboarding, documentation, and employee coordination tasks</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or a related discipline</li><li>5&ndash;7 years of relevant experience in an executive support role, preferably in the signage or media industry</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Excellent English communication skills (Arabic is a plus)</li><li>Strong organizational skills and ability to multitask under pressure</li><li>High level of discretion, attention to detail, and time management skills</li><li>Prior experience in the signage or outdoor advertising industry is an added advantage</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Signage &amp; Outdoor Media: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Urdu/Hindi (Required)</li></ul>

Executive Secretary - Signage & Oudoor Media

ST STYLE

Job descriptionPersonal Assistant to Managing DirectorWe are seeking a proactive and organized Personal Assistant to support the Managing Director in the daily operations of our building material supply business. The ideal candidate will be responsible for managing schedules, handling correspondence, and providing administrative support to ensure smooth business operations. The role also involves liaising with suppliers, managing orders, and helping with customer communications related to the supply of building materials.Key Responsibilities- Manage the Managing Director&rsquo;s calendar, appointments, and meetings.- Handle incoming calls, emails, and other correspondence on behalf of the Managing Director.- Prepare reports, presentations, and other business-related documents.- Organize travel arrangements, including transportation and accommodations.- Assist in managing and tracking orders from suppliers and ensuring timely deliveries.- Coordinate with warehouse and logistics teams to monitor stock levels and replenishment schedules.- Liaise with clients, suppliers, and contractors to resolve any order-related issues.- Conduct market research and assist in supplier negotiations.- Maintain an organized filing system for both physical and digital documents.- Track and follow up on tasks and projects assigned to team members by the Managing Director.- Handle ad hoc assignments such as event planning, personal errands, and team support.Skills and Qualifications- Proven experience as a Personal Assistant or Executive Assistant (experience in the building material supply industry is a plus).- Excellent organizational and time management skills.- Strong verbal and written communication skills.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools.- Ability to manage multiple tasks and priorities in a fast-paced environment.- Knowledge of building materials, construction terms, or supply chain management is an advantage.- Attention to detail, problem-solving skills, and discretion when handling confidential information.Education- A bachelor&rsquo;s degree in business administration, management, or a related field is preferred.Job Types: Full-time, Permanent, Contract

Personal Assistant to Managing Director

BLUE WORLD

An admin (administrator) ensures an office or system runs smoothly by handling clerical tasks, managing communications, organizing schedules, maintaining records, overseeing supplies, and providing support to staff, acting as a central point of contact and often using various software for data entry, scheduling, and reporting. The role is diverse, ranging from basic reception duties (calls, visitors) to more complex functions like budgeting, IT support, or strategic planning, requiring strong organization, communication, and problem-solving skills. Core Responsibilities<ul><li>Office Management: Greeting visitors, managing mail/deliveries, handling phone calls, ensuring supplies are stocked, and troubleshooting basic equipment.</li><li>Scheduling &amp; Logistics: Organizing meetings, events, travel, and managing calendars for individuals or teams.</li><li>Record Keeping: Maintaining databases, filing, data entry, and managing financial/personnel records.</li><li>Communication: Acting as a liaison between staff, clients, and other departments.</li><li>Technical Support: Basic IT troubleshooting and proficiency with office software (MS Office, G-Suite, databases).</li><li>Financial Support: Processing expenses, invoices, and basic bookkeeping.</li></ul>Key Skills<ul><li>Technical: MS Office, Google Workspace, database/CRM software, calendar tools.</li><li>Soft Skills: Organization, time management, multitasking, communication, problem-solving, adaptability, attention to detail, and confidentiality.</li></ul>Types of Admins<ul><li>General/Office Admin: Broad support for daily office functions.</li><li>Executive Assistant: Supports high-level management with strategic tasks and itineraries.</li><li>System Admin: Manages computer networks, websites, or user groups (e.g., network admin, web admin).</li></ul>Job Type: Full-timePay: AED1,800.00 - AED2,500.00 per month

Female Admin Assistant

Engineering Services International FZE LLC

Job Title: Secretary to the General Manager (Lady)Job Summary:The Secretary to the General Manager will provide high-level administrative and secretarial support to ensure the efficient functioning of the GM&rsquo;s office. The role requires excellent organizational, communication, and coordination skills, along with discretion and professionalism in handling confidential matters.Key Responsibilities:<ul><li>Provide complete secretarial and administrative support to the General Manager</li><li>Manage the GM&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Prepare, draft, and format correspondence, emails, reports, and presentations</li><li>Coordinate internal and external meetings, including preparing agendas and taking minutes</li><li>Act as a point of contact between the GM and internal departments, clients, and external stakeholders</li><li>Handle confidential and sensitive information with integrity and discretion</li><li>Maintain organized filing systems (both physical and digital)</li><li>Monitor deadlines, follow up on action items, and ensure timely completion of tasks</li><li>Assist in organizing company events, meetings, and official functions as required</li><li>Screen and prioritize incoming calls, emails, and visitors</li><li>Support the GM with day-to-day operational coordination when required</li></ul>Required Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or equivalent qualification preferred</li><li>Proven experience as a Secretary, Executive Assistant, or similar role (Min 2-3 years)</li><li>Excellent verbal and written communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Professional demeanor with strong interpersonal skills</li><li>Ability to multitask and work under pressure</li><li>High level of confidentiality, discretion, and reliability</li></ul>Preferred Attributes:<ul><li>Experience working with senior management</li><li>Knowledge of office administration procedures</li><li>Pleasant personality with a proactive and professional attitude</li></ul>Working Conditions:<ul><li>Full-time position</li><li>Office-based role</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Personal Assistant/Secretary

Dison Tec LLC

We&rsquo;re Hiring: Secretary / Administrative AssistantLocation: Industrial Area 13 Company: Dison Tec LLCJob OverviewWe are looking for a dependable and organized Secretary / Administrative Assistant to support daily office operations. The ideal candidate is professional, detail-oriented, and able to manage multiple administrative tasks efficiently.Key Responsibilities<ul><li>Provide administrative and clerical support to management and staff</li><li>Answer and manage phone calls, emails, and inquiries</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare and organize documents, reports, and correspondence</li><li>Maintain filing systems (physical and digital)</li><li>Greet visitors and assist them professionally</li><li>Handle data entry and maintain accurate records</li><li>Order office supplies and assist with inventory management</li></ul>Qualifications<ul><li>Must have 1-2 years experience in a secretary or administrative role</li><li>Strong organizational and communication skills</li><li>Proficient in computer and office applications</li><li>Ability to maintain confidentiality and professionalism</li></ul>Interested candidates should send their CV to phoenixv@eim.aeJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Secretary/Admin

Al Qalamoon Garden Designers

Job descriptionOur company is looking for Female Executive SecretaryFull-time role with at least 2-5 years experience in same position, in Landscaping/Construction field is advantage, must be residing in United Arab EmiratesThe individual in this position will handle daily responsibilities, including managing schedules, coordinating appointments, organizing meetings, preparing reports, and maintaining confidential documents. They will serve as a key point of contact, facilitating communication within and outside the organization while providing high-level administrative support to executive leadership. The role also involves ensuring tasks and projects are efficiently completed within specified timelines.Qualifications<ul><li>Strong clerical skills and the ability to handle documentation and organizational tasks</li><li>Excellent written and verbal communication skills for effectively interacting with internal stakeholders and external contacts</li><li>Proficiency in company secretarial work and managing meeting agendas and formal documentation</li><li>Experience in executive administrative assistance, including supporting high-level executives</li><li>Exceptional customer service skills to ensure professional interactions and address inquiries effectively</li><li>Proficiency in office software tools, including word processing, spreadsheets, and scheduling applications</li><li>Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment</li><li>Bachelor's degree in Business Administration or a related field is preferred</li></ul>For interested applicant, kindly send your cv at qgd@alqalamoongarden.comEmployment TypeFJob Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

Executive Secretary

AL ASIFAH COMPUTER TR LLC

Full job descriptionWe are hiring an office assistant with basic digital marketing skills for an entry-level position. This role is suitable for freshers and candidates starting their careers. Training will be provided.Key Responsibilities:<ul><li>Support daily office operations</li><li>Prepare emails, documents, quotations, and reports</li><li>Prepare BOQs as per drawings</li><li>Maintain office files and records</li><li>Assist with coordination between internal teams</li></ul>Requirements:<ul><li>This is an entry-level opening&mdash;freshers can apply</li><li>Basic computer knowledge (MS Office, Email)</li><li>Interest in Digital Marketing &amp; social media</li><li>Good communication skills in English</li><li>Willingness to learn and grow</li></ul>What We Offer:<ul><li>Salary: AED-1800</li><li>Visa &amp; benefits as per UAE labor law</li><li>Training and career growth opportunities</li></ul>Apply Now by sending your CV to contact@actaplus.ae or Contact :- +971 52 370 2205Job Types: Full-time, PermanentPay: From AED1,800.00 per month

Office Assistant cum Digital Marketing Executive

Explore 92+ Executive assistant in Sharjah United Arab Emirates this January. Find roles across top companies and apply now to boost your career.