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administrative coordinator - female

executive assistant pro coordinator

Casa Bravo Furniture

Key Responsibilities<ul><li>Handle company and employee documents (licenses, contracts, renewals, MOHRE, Immigration, DED, Municipality, Civil Defense, etc.)</li><li>Liaise with government &amp; semi-government entities for submissions, updates, and follow-ups</li><li>Maintain and organize company files (hard copy + digital)</li><li>Track payments, renewals, and deadlines</li><li>Prepare simple reports, letters, and forms</li><li>Assist with supplier coordination and basic procurement tasks</li><li>Run errands when needed</li><li>Perform all general support tasks required by the owner</li></ul>Requirements<ul><li>UAE experience</li><li>Strong communication skills (English; Arabic is a plus)</li><li>Organized, dependable, and proactive</li><li>Good knowledge of UAE government portals is a big advantage (MOHRE, ICP, DED, Tasheel, etc.)</li><li>Valid UAE driving license is a Must</li><li>Ability to work independently and handle multiple tasks</li><li>Trustworthy and discreet with documents</li></ul>Job Type: Full-timePay: AED1.00 - AED11.00 per monthWork Location: On the road

Executive Assistant & PRO Coordinator

BLACKSTONE MACHINERY TRADING LLC

LOGISTICS cum PRO Assistant - UAEhttps://bit.ly/LogisticscumPROAssistantJob Title: Logistics cum PRO AssistantLocation: Sharjah UAEDepartment: Logistics / Human ResourcesReports To: Logistics &amp; HR ExecutivePosition Type: Full-TimeJob Summary:We are looking for a Logistics cum PRO assistant to support documentation for daily operations with logistics and Public Relations Tasks. The logistics cum PRO assistant ensure timely shipment handling, compliance with local regulations, and coordination with government authorities. The role involves documentation, tracking, and administrative support for logistics and government-related processes.Key Responsibilities:Logistics Support<ul><li>Assist in coordinating inbound and outbound shipments (air, sea, and land).</li><li>Prepare and organize logistics documents such as invoices, packing lists, delivery notes, and shipment trackers.</li><li>Follow up with freight forwarders, couriers, suppliers, and internal departments.</li><li>Support customs clearance documentation and submission as instructed.</li><li>Maintain accurate logistics records and filing systems.</li><li>Assist in inventory movement tracking and delivery scheduling.</li></ul>PRO &amp; Government Liaison Support<ul><li>Assist in processing visa applications, renewals, cancellations, and status changes.</li><li>Support labor and immigration-related documentation (MOHRE, Immigration, Free Zone, etc.).</li><li>Coordinate document attestation, typing center submissions, and government form processing.</li><li>Track employee documents such as passports, visas, Emirates IDs, and labor cards.</li><li>Collect, submit, and follow up on approvals from relevant authorities.</li><li>Perform other administrative tasks as assigned by the management</li></ul>QUALIFICATIONS:<ul><li>Diploma or Bachelor&rsquo;s degree in Logistics, Business Administration, or related field.1&ndash;3 years of experience in logistics, PRO support, or administrative roles (UAE experience preferred).</li><li>Basic knowledge of UAE labor, immigration, and customs procedures.</li><li>Proficiency in MS Office (Excel, Word).</li><li>Good communication and coordination skills.</li><li>Ability to manage multiple tasks and meet deadlines.</li></ul>HOW TO APPLY:EMAIL ADDRESS: Jobs@technpower.comWHATSAPP NO.: +971564468685WEBSITE: www.technopowergroup.comInterested candidates are encouraged to send their CV, cover letter detailing your suitability for the role, to / +971564468685. Please include in the subject line &ldquo;Application for Logistics cum PRO Assistant - Your name&rdquo;. STRICTLY NO CALLING.#Wearehiring #TechnopowerGenerators #PowerEnergy #EnergyIndustry #MechanicalEngineers #ElectricalEngineers #Adminjobs #Accountingjobs #SalesJobs #TechnidcalSalesJobs #SalesExecutivejobs #SalesCoordinatorJobs #officeworks #UAEJobHiring #QatarJobHiring #KSAJobHiring #UrgentHiringJob Type: Full-timePay: AED1,500.00 - AED2,500.00 per monthApplication Question(s):<ul><li>Are you in UAE Now?</li><li>Are you willing to work in Sharjah UAE?</li><li>What is your Visa Status?</li><li>Are you available immediately?</li><li>Do you accept the salary budget for this role?</li></ul>

Logistics cum PRO Assistant

Gdm interiors

The role of a Senior Project Coordinator involves in a variety of tasks ranging from managing a team of Project Coordinators, Project follow ups, business scheduling and correspondence to personal errands. The ideal candidate should be trustworthy, flexible, detail-oriented, and thrives in a fast-paced, professional environment.Key Responsibilities:Professional Support:<ul><li>Daily follow ups on the project status with all the stake holders.</li><li>Management of Project Coordinators</li><li>Manage CEO&rsquo;s calendar and appointments</li><li>Manage the subcontractors.</li><li>Screen calls, emails, and correspondence; draft responses as needed</li><li>Coordinate travel arrangements, itineraries, and accommodations</li><li>Prepare documents, reports, and presentations</li><li>Liaise with internal staff, clients, and vendors on behalf of the CEO</li><li>Assist in managing confidential business information and projects</li><li>Run errands and manage household-related scheduling</li><li>Coordinate family events, reservations, and special occasions</li><li>Occasionally assist with personal travel, gift purchasing, and other tasks</li></ul>Qualifications:<ul><li>Bachelors in Civil Engineering, Architecture or any related field.</li><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Excellent organizational and time-management skills</li><li>Strong written and verbal communication skills</li><li>Proficient with Microsoft Office Suite, Google Workspace, and scheduling tools</li><li>Discretion and confidentiality are a must</li><li>Ability to multitask, prioritize, and anticipate needs</li><li>Positive, can-do attitude with a willingness to help wherever needed</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you willing to work 6 days a week?</li><li>Are you willing to commute to SAIF Zone to work?</li><li>Do you have experience managing a team?</li></ul>License/Certification:<ul><li>Driving license? (Required)</li></ul>

Senior Project Coordinator- Fit Out

EV HUB AUTO HAVE GARAGE

Job OverviewWe are looking for a smart, technical, and data-driven Assistant Coordinator to support our operations and handle delegated tasks effectively. The ideal candidate is an analytical thinker who excels at Excel/Google Sheets, has hands-on experience managing Amazon/Noon seller accounts, and possesses a strong learning mindset.You will work closely with the Coordinator to streamline daily operations, generate reports, and manage e-commerce platforms.Key Responsibilities<ul><li>Operational Support: Handle all tasks delegated by the Coordinator efficiently and accurately.</li><li>Data Analysis &amp; Reporting: Analyze sales and operational data to generate detailed daily/weekly reports using Microsoft Excel and Google Sheets (Pivot tables, VLOOKUP, formulas).</li><li>E-commerce Management: Manage seller accounts on Amazon and Noon, including listing optimization, inventory health, and order processing.</li><li>Performance Monitoring: Track store performance metrics and suggest data-backed improvements.</li><li>Coordination: ensure smooth communication between departments and assist in logistical planning.</li></ul>Requirements<ul><li>Experience: Proven experience in E-commerce Account Management (Amazon &amp; Noon experience is mandatory).</li><li>Technical Skills: Advanced proficiency in Microsoft Excel and Google Sheets is required. You must be comfortable handling large datasets.</li><li>Language: Strong command of English (written and verbal).</li><li>Visa: Candidate must provide their own visa (spouse/parent/freelance).</li><li>Location: Must be able to reliably commute to Sajja Industrial Area, Sharjah daily.</li><li>Soft Skills: High emotional intelligence and a professional attitude.</li><li>A proactive learning mindset&mdash;willing to learn new systems and adapt quickly.</li></ul>Strong organizational and time-management skillsJob Type: Full-timeWork Location: In personJob Type: Full-timeJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

E.COMMERCE ASSISTANT OWN VISA (PREFERABLY MALE)

AFAQ AL KHALEEJ MANAGEMENT CONSULTANTS

Job SummaryWe are looking for a dynamic and experienced PRO &amp; Marketing Executive who can manage government-related processes and support business growth through marketing initiatives. The ideal candidate must have strong knowledge of UAE PRO procedures along with marketing and client coordination skills.Key ResponsibilitiesPRO Services Responsibilities:<ul><li>Handle all government-related documentation and approvals (visa processing, labor cards, Emirates ID, trade license renewals, etc.)</li><li>Coordinate with MOHRE, Immigration, Free Zone authorities, and other government departments</li><li>Process employment visas, cancellations, renewals, and amendments</li><li>Maintain records of company licenses, permits, and legal documents</li><li>Ensure compliance with UAE laws and regulations</li><li>Manage document submissions and follow-ups in a timely manner</li></ul>Marketing Responsibilities:<ul><li>Develop and execute marketing strategies to promote company services</li><li>Generate leads and support business development activities</li><li>Coordinate marketing campaigns (digital &amp; offline)</li><li>Handle social media platforms and promotional content</li><li>Build and maintain client relationships</li><li>Support event promotions and brand visibility</li><li>Conduct market research to identify new opportunities</li></ul>Requirements:<ul><li>Proven experience as a PRO in the UAE (mandatory)</li><li>Knowledge of UAE labor law and immigration procedures</li><li>Marketing background or experience in business development</li><li>Strong communication and negotiation skills</li><li>Good networking ability</li><li>Valid UAE driving license (preferred)</li><li>Proficiency in MS Office</li><li>Arabic speaking is an advantage</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

PRO & Marketing Executive

PulseMediaNL (APAC REGION)

<div>
 Position Overview
 
 
 We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant to support remote operational activities across teams serving the MENA region and broader markets, including the UAE, Qatar, and Saudi Arabia. This fully remote opportunity is ideal for individuals who thrive in structured environments, value organization, and are comfortable managing responsibilities independently while maintaining high standards of accuracy.
 
 
 In this role, you will contribute directly to the efficiency of daily business operations by ensuring administrative systems remain organized, updated, and aligned with established internal procedures. Your work will support cross-regional coordination by maintaining accurate records, tracking workflows, and preserving documentation standards. Strong organizational habits, consistency, and reliability are essential for success.
 
 
 This position is well suited for candidates beginning their professional journey in administrative support, remote coordination, or operational assistance. Prior experience is welcomed but not required. Comprehensive onboarding and clear process documentation will be provided to ensure you understand expectations, tools, and workflow standards. Success in this role depends primarily on dependability, attention to detail, and the ability to carefully follow structured procedures.
 
 
 
 Primary Responsibilities
 
 
 
 Administrative Record Maintenance
 
 
 You will manage and update structured administrative records that support reporting and internal operations. This includes working daily with spreadsheets in Google Sheets or Microsoft Excel, reviewing entries for completeness and formatting consistency, and correcting obvious discrepancies. Standardizing naming conventions, regional identifiers, and folder structures will be part of your routine responsibilities. You will also identify missing or unclear data and flag it appropriately for follow-up. Maintaining clean, accurate datasets is critical to supporting reliable reporting and operational decision-making.
 
 
 Workflow Coordination Support
 
 
 You will assist in organizing incoming requests and ensuring tasks are properly categorized within established internal systems. Responsibilities include routing assignments to appropriate team members, tracking task progress, and following up on incomplete or delayed items. Clear written communication will be necessary when clarifying instructions or requesting additional information. Your coordination efforts will help maintain transparency and accountability across distributed teams.
 
 
 Operational Tracking and Reporting
 
 
 Maintaining accurate trackers that reflect ongoing, completed, and pending work will be part of your daily workflow. You will log updates, document issues, and record items requiring further attention. Periodically, you may prepare brief summaries outlining task progress and outstanding items. Identifying recurring data inconsistencies or workflow inefficiencies and escalating them appropriately will contribute to continuous operational improvement.
 
 
 Scheduling and Administrative Coordination
 
 
 When required, you will provide light coordination support such as updating shared calendars, confirming availability, sending deadline reminders, and tracking onboarding steps or project milestones. Ensuring administrative timelines move forward smoothly will require careful organization and consistent follow-through.
 
 
 Documentation and Quality Standards
 
 
 A core component of this role is maintaining documentation integrity. You will review your work prior to submission to ensure alignment with internal formatting standards and procedural guidelines. Keeping shared folders organized and ensuring documentation remains accessible and consistently structured will help preserve operational efficiency. Adherence to standard operating procedures is expected at all times.
 
 
 Performance Expectations
 
 
 Successful candidates demonstrate high accuracy with minimal errors, steady daily productivity, and dependable task completion. You should be comfortable working independently in a remote setting while maintaining accountability. Clear written communication when encountering obstacles is essential. The ability to execute repetitive administrative processes with precision and consistency is critical to long-term success in this role.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Basic proficiency in Google Sheets or Microsoft Excel
 </li>
 <li>
 Strong written communication skills
 </li>
 <li>
 High attention to detail and organizational discipline
 </li>
 <li>
 Ability to carefully follow structured written instructions
 </li>
 <li>
 Comfortable working independently in a remote environment
 </li>
 <li>
 Reliable internet connection and appropriate home workspace setup
 
 
 </li>
 </ul>
 This is an entry-level role, and structured training will be provided.
 
 
 Work Structure
 
 
 This is a fully remote position supporting regional teams across the MENA region, including the UAE, Qatar, and Saudi Arabia. Flexible scheduling options may be available; however, consistency and reliability are required. Both full-time and part-time arrangements may be considered based on operational needs.
 
 
 Growth Opportunities
 
 
 This role provides hands-on exposure to administrative systems, workflow coordination, operational tracking, and remote collaboration. High-performing team members may progress into advanced positions such as Senior Administrative Assistant, Operations Coordinator, Quality Support Specialist, Workflow Analyst, Team Lead, or Operations Supervisor. We prioritize internal development and recognize individuals who demonstrate initiative, consistency, and strong organizational capabilities.
 
 
 Ideal Candidate
 
 
 You prefer structured environments and take pride in maintaining organized systems. You enjoy working with data, tracking progress, and ensuring tasks are completed accurately and on schedule. You value reliability and contribute effectively behind the scenes to enhance team efficiency. If you are seeking a long-term remote administrative career path with advancement potential, this role offers a strong foundation.
 
 
 Core Skills
 
 
 Entry-Level Administrative Assistant, Remote Operations Support, Work-from-Home Administrative Role, Data Entry, Spreadsheet Management, Task Tracking, Workflow Coordination, Business Operations Support, Virtual Administrative Assistant, Remote Entry-Level Opportunity
 
 
 If you are dependable, detail-oriented, and eager to build a career in remote administrative operations, we encourage you to apply.
</div>

Entry-Level Remote Operations & Office Support

INTERCARE LIMITED

&middot; Territory and time management for the assigned customers/area;&middot; Listening to customer requirements and presenting appropriately to make a sale;&middot; Maintaining and developing relationships with existing customers in person and via telephone calls and emails;&middot; Cold calling to arrange meetings with potential customers to prospect for new business;&middot; Responding to incoming email and phone enquiries;&middot; Acting as a contact between a company and its existing and potential markets;&middot; Negotiating the terms of an agreement and closing sales;&middot; Gathering market and customer information;&middot; Representing the organization at trade exhibitions, events and demonstrations;&middot; Overcoming any objections with a view to getting the customer to buy;&middot; Advising on forthcoming product developments and discussing special promotions ideas;&middot; Assist in creating detailed proposal documents, often as part of a formal bidding process that is at times dictated by the prospective customer;&middot; Making accurate, rapid cost calculations and assist in providing customers with quotations on time;&middot; Liaising with sales coordinator to check the progress &amp; monitor existing/pending orders;&middot; Ensure outstanding collections are made on time with an aim at achieving zero bad debts for assigned customers;&middot; Reviewing your own sales performance, aiming to meet or exceed targets;&middot; Gaining a clear understanding of customers' businesses and requirements;&middot; Feeding current/future trends back to the division/sales manager;&middot; Attending team meeting and sharing best practice with colleagues.&middot; Emphasis on ensuring that all sales order are initiated and actioned out within the defined stipulated time.&middot; Ensuring regular and complete follow up on all Rental Agreements and LPOs.&middot; With at least 3 &ndash; 5 years sales and marketing experience in UAE preferably from cleaning and hygiene industry&middot; Possesses an active network with different companies, hotels, consultant, developers, facility management, contractors, etc.&middot; Bachelors / Master&rsquo;s degree in business related course&middot; With UAE driving license&middot; Comprehensive knowledge in MS Office, especially Excel &amp; Outlook&middot; Positive, confident and determined approach&middot; Excellent negotiation, selling skills&middot; Good time management and organization skills&middot; Excellent verbal and written communication skillsJob Type: Full-timePay: AED6,000.00 - AED7,500.00 per monthApplication Question(s):<ul><li>MANDATORY TO ANSWER: Could you share your line of sales experience?</li><li>MANDATORY TO ANSWER: What is your salary expectation for the Sales Executive position?</li></ul>

Outside Sales Executive

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