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executive assistant pro coordinator

Casa Bravo Furniture

Key Responsibilities<ul><li>Handle company and employee documents (licenses, contracts, renewals, MOHRE, Immigration, DED, Municipality, Civil Defense, etc.)</li><li>Liaise with government &amp; semi-government entities for submissions, updates, and follow-ups</li><li>Maintain and organize company files (hard copy + digital)</li><li>Track payments, renewals, and deadlines</li><li>Prepare simple reports, letters, and forms</li><li>Assist with supplier coordination and basic procurement tasks</li><li>Run errands when needed</li><li>Perform all general support tasks required by the owner</li></ul>Requirements<ul><li>UAE experience</li><li>Strong communication skills (English; Arabic is a plus)</li><li>Organized, dependable, and proactive</li><li>Good knowledge of UAE government portals is a big advantage (MOHRE, ICP, DED, Tasheel, etc.)</li><li>Valid UAE driving license is a Must</li><li>Ability to work independently and handle multiple tasks</li><li>Trustworthy and discreet with documents</li></ul>Job Type: Full-timePay: AED1.00 - AED11.00 per monthWork Location: On the road

Executive Assistant & PRO Coordinator

ADEAREST

Position Summary: 
The Administrative Assistant Training & Development provides administrative and
 
logistical support to the Training & Development function. This role assists in
 
coordinating training activities, maintaining training records, and ensuring the efficient
 
delivery of learning programs.
 
Key Responsibilities: 
Coordinate schedules, logistics, and communications for training sessions and
 
meetings.
 
Prepare and organize training materials, documents, and reports.
 
Maintain training calendars and update records.
 
Track attendance, course completions, and compliance training requirements.
 
Assist with vendor coordination and departmental correspondence.
 
Any duty assigned by T&D coordinator.
 
Qualifications: 
High school diploma required; post-secondary education preferred.
 
12 years of administrative experience, preferably within HR or Training.
 
Proficiency in Microsoft Office Suite and strong organizational skills.
 
Excellent communication, attention to detail, and ability to manage multiple
 
tasks.

Admin Assistant - Training & Development Part Time - UAEN

Clixer Middle East FZC

Job Title: Sales Executive &ndash; Company Formation (SAIF Zone Experienced)Location: SAIF Zone, Sharjah, UAEEmployment Type: Full-TimeCompany Overview:Helen and Sons Consultancy FZE is a well-established UAE-based consultancy operating since 2007. We specialize in company formation, PRO services, visa processing, and corporate solutions across Free Zones and Mainland jurisdictions.Job Overview:We are hiring an experienced Sales Executive who has minimum 1 year of experience in company formation and SAIF Zone procedures. The ideal candidate must be confident in dealing with clients, knowledgeable about Free Zone structures, and able to handle SAIF Zone documentation and processes with ease.Key Responsibilities:<ul><li>Guide clients through company formation processes, specifically in SAIF Zone</li><li>Explain licensing structures, visa packages, and business activities</li><li>Generate leads and convert inquiries into confirmed clients</li><li>Follow up with prospects via phone, WhatsApp, and email</li><li>Coordinate with operations and PRO teams for document submissions</li><li>Maintain accurate records of leads, opportunities, and conversions in CRM</li><li>Ensure monthly sales targets and KPIs are achieved</li></ul>Requirements:<ul><li>Minimum 1 year of experience in UAE company formation, specifically SAIF Zone</li><li>Strong understanding of Free Zone procedures, documentation, and business activities Fluent in English (Hindi or other languages is a plus)</li><li>Excellent communication, negotiation, and client-handling skills</li><li>Knowledge of CRM systems and MS Office</li><li>Must be available to work from SAIF Zone, Sharjah</li></ul>What We Offer:<ul><li>Salary: Base Salary</li><li>Incentives: Attractive performance-based commissions</li><li>Professional training and mentorship</li><li>Long-term growth opportunities in a reputed consultancy</li><li>Supportive and structured work environment</li></ul>To Apply: Email: hr@helensons.aeWhatsApp: +971 52 346 5398Subject: Sales Executive &ndash; SAIF Zone ExperienceJob Type: Full-timePay: From AED2,500.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Sales Executive

Vogue International Agencies FZE

Position: Personal Assistant to CEO/Chairman Location: Sharjah Start Date: ImmediateWe are seeking a highly organized, proactive, and resourceful female personal assistant with a minimum of 5 years of experience supporting high-level executives (CEO, Chairman). The ideal candidate will excel in managing complex schedules, handling confidential information, and ensuring smooth day-to-day operations in a fast-paced and dynamic environment.Key Responsibilities:<ul><li>Executive and calendar management</li><li>Travel and logistics coordination</li><li>Handling confidential correspondence</li><li>Meeting and document preparation</li></ul>Requirements:<ul><li>Minimum 5 years of experience supporting senior executives</li><li>Strong organisational and multitasking skills</li><li>High level of discretion and professionalism</li><li>Immediate availability</li></ul>Benefits:<ul><li>Competitive salary</li><li>Health insurance</li><li>Transportation across Sharjah</li></ul>Preferred Nationality: Europe or USIf you are detail-oriented, resourceful, and thrive in a fast-paced environment, we&rsquo;d love to hear from you..Please send your CV at cv@vogue-intl.comJob Type: Full-time

Personal Assistant to Chairman

Want More

Overview Logistics Coordinator (Indian/Malayalee)We are seeking an experienced Logistics Coordinator to join our team in Sharjah, UAE. In this role, you will be responsible for coordinating and managing the logistics operations of our company. The ideal candidate will be an Indian or Malayalee national with excellent communication skills in English. Responsibilities <ul><li>Plan and coordinate transportation of goods from suppliers to customers</li><li>Ensure timely delivery of goods by monitoring shipment schedules</li><li>Negotiate rates with carriers and logistics providers</li><li>Maintain accurate records of all shipments and tracking information</li><li>Monitor inventory levels and coordinate with suppliers for timely replenishment</li><li>Communicate with internal teams to ensure smooth logistics processes</li><li>Handle any issues or delays that may arise during transportation</li></ul> Requirements <ul><li>Indian or Malayalee national preferred</li><li>Proficient in English, both written and verbal</li><li>Proven experience as a Logistics Coordinator or similar role</li><li>Knowledge of supply chain management and logistics principles</li><li>Experience negotiating rates with carriers and logistics providers</li><li>Familiarity with biometric passport requirements is a plus</li><li>Ability to work in a fast-paced environment and handle multiple tasks simultaneously</li><li>Strong organizational and problem-solving skills</li></ul>Additional details: This is a full-time position without accommodation. If you have a passion for logistics and are looking for an exciting opportunity in Sharjah, we encourage you to apply now!

Logistics coordinator

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Senior Multimedia Designer and Producer leads the planning, production, and delivery of high-quality multimedia content to support the School of Business Administration&rsquo;s instructional, promotional, and strategic initiatives for online education. This role combines creative direction with hands-on production expertise, ensuring that video, audio, and digital media projects are executed to educational standards. The position also provides technical leadership in studio and field production, mentors faculty and staff on production techniques, and contributes to advancing SBA&rsquo;s digital presence by producing content that related to online courses and contributing to digital promotions.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Plan, direct, film, and produce multimedia content for instructional materials, faculty presentations, online modules, promotional campaigns, and major school events.
 </li>
 <li>
 Manage the entire production cycle, from concept development and pre-production planning to filming, editing, and final delivery.
 </li>
 <li>
 Direct and oversee multi-camera productions, ensuring technical precision, creative storytelling, and strong production value.
 </li>
 <li>
 Edit and finalize video, audio, and graphic elements to meet institutional standards for quality, accessibility, and brand consistency.
 </li>
 <li>
 Collaborate with instructional designers, faculty, and administrators to transform academic content into engaging, audience-focused multimedia presentations.
 </li>
 <li>
 Provide creative input on scripts, storyboards, and visual treatments to enhance clarity and impact.
 </li>
 <li>
 Operate, maintain, and troubleshoot professional video, audio, lighting, and editing systems in both studio and field environments.
 </li>
 <li>
 Calibrate and manage multi-camera setups, ensuring image quality, consistent color, and seamless transitions during live and recorded sessions.
 </li>
 <li>
 Research, evaluate, and recommend new technologies, workflows, and equipment to expand SBA&rsquo;s multimedia production capabilities.
 </li>
 <li>
 Provide mentorship and training to faculty, staff, and junior technicians on production techniques, equipment usage, and best practices.
 </li>
 <li>
 Establish and document production workflows, technical guidelines, and quality control processes to enhance efficiency and consistency.
 </li>
 <li>
 Produce short form, engaging content (videos, reels, motion graphics) tailored for SBA&rsquo;s social media platforms.
 </li>
 <li>
 Collaborate with the social media &amp; Event Coordinator to integrate multimedia content into broader campaigns without overlapping responsibilities.
 </li>
 <li>
 Attend online classes as needed for the trouble shooting purposes.
 
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Multimedia, Digital Media, Film Production, or a related field.
 </li>
 <li>
 Proven experience in digital media production within higher education or corporate environments.
 </li>
 <li>
 Familiarity with e-learning platforms and integrating multimedia content into Learning Management Systems (LMS).
 </li>
 <li>
 Advanced proficiency in industry-standard editing and design tools, including Adobe Creative Suite (Premiere Pro, After Effects, Audition, Photoshop) or equivalent software.
 </li>
 <li>
 Experience in creating and optimizing content for social media platforms such as LinkedIn, Instagram, YouTube, and TikTok.
 </li>
 <li>
 Minimum of 5 years of hands-on experience in video production, editing, and managing studio operations.
 </li>
 <li>
 Strong technical expertise in video and audio production systems, including operation of digital cameras, switchers, graphics systems, signal routing, encoding, embedding, and compression workflows.
 </li>
 <li>
 Demonstrated ability to troubleshoot and resolve technical challenges in fast-paced production environments.
 </li>
 <li>
 Exceptional organizational and time management skills, with the capacity to handle multiple projects and meet tight deadlines.
 </li>
 <li>
 Strong interpersonal skills with a collaborative mindset, excellent communication abilities, and a creative approach to problem-solving.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Senior Multimedia Designer and Producer | School of Business Administration

Al Ahli Group

Public Relations Officer (PRO)-ONLY EMIRATI NATIONALS (Preferably Male)Note: This is a full-time office-based position. Remote or online work is not available. Only applicants who are based in DUBAI/SHARJAH those who are closer to DUBAI, will be considered.Role Summary: The Public Relations Officer (PRO) is responsible for managing all official documentation and procedures related to government, labor, immigration, and personal family matters as required. This role ensures that the company and its key personnel remain fully compliant with all legal and regulatory requirements, including visa processing, labor permits, trade licenses, family sponsorships, and any other government-related affairs. The PRO plays a vital role in maintaining positive relationships with relevant government bodies and ensuring that all processes are completed accurately and on time.Key Responsibilities:<ul><li>Handle all company and personal PRO documentation, applications, renewals, and approvals related to government authorities.</li><li>Process and monitor visas, work permits, labor cards, and other immigration requirements for employees and family sponsorships where needed.</li><li>Coordinate with government departments to ensure compliance with labor and immigration laws and regulations.</li><li>Manage all required government procedures for personal family matters (e.g., family visas, dependents&rsquo; residency renewals, attestations, etc.).</li><li>Renew, update, and maintain all company trade licenses and other legal documents. Complete any government-related tasks as needed for the company and designated individuals.</li><li>Build and maintain strong relationships with key personnel in relevant government departments. Keep up to date with any changes in relevant laws and regulations and communicate these effectively to management.</li><li>Prepare and submit reports related to government procedures and compliance. Required Skills and Qualifications: Excellent organizational and time-management skills.</li><li>Strong interpersonal and negotiation abilities.</li><li>High attention to detail and accuracy in documentation.</li><li>In-depth knowledge of local labor, immigration, and family sponsorship laws and procedures.</li><li>Proven ability to build and maintain relationships with government personnel.</li><li>Relevant experience as a PRO or in a similar role is preferred.</li><li>Proficiency in relevant languages as required (e.g., Arabic and English).</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Are you an Emirati National?</li><li>Do you live in Dubai or Sharjah Area, preferably on the side closer to Dubai?</li><li>This is a full-time office-based role with an 8-hour shift, from Saturday to Thursday. Are you able to commit to this schedule?</li><li>Do you have UAE DRIVING LICENSE (Required)</li></ul>Language:<ul><li>English - Arabic - Urdu (Preferred)</li></ul>

Public Relation Officer (PRO) Emirati National Only

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