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administration executive

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administrative assistant

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administrative assistant (front-office)

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executive secretary Jobs in Arabic Jobs In Physics Jobs In Chemistry Jobs In Physics Jobs In Chemistry Jobs In Arabic Jobs In Sharjah United Arab Emirates

executive secretary

executive assistant to managing director

Tabasco

Hiring Now &ndash; Executive Assistant to Managing Director Location: Sharjah, UAEWe are looking for a proactive and well-organized Executive Assistant to support our Managing Director with day-to-day administrative, operational, and coordination activities. The ideal candidate should have 2&ndash;3 years of experience in a similar role and the ability to communicate professionally across departments and with external stakeholders.Key Responsibilities:<ul><li>Provide executive-level administrative support to the Managing Director</li><li>Manage calendars, schedule meetings, and handle coordination tasks</li><li>Draft and manage official correspondence, documents, and reports</li><li>Maintain confidential records and business files</li><li>Assist in preparing presentations, proposals, and business documentation</li><li>Coordinate with internal teams and external clients professionally</li><li>Support basic accounting functions (invoice follow-up, expense tracking, data entries)</li><li>Follow up on assigned tasks and ensure timely closure</li><li>Assist with travel, logistics, and general operational support</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree or equivalent qualification</li><li>2&ndash;3 years of experience as Executive Assistant / Personal Assistant / Office Coordinator</li><li>Basic knowledge of accounting and invoicing is required</li><li>Strong communication skills in English, Hindi/Urdu, and Malayalam are mandatory</li><li>Excellent drafting, follow-up, and coordination abilities</li><li>Proficient in MS Office (Word, Excel, PowerPoint)</li><li>Professional, disciplined, and able to maintain confidentiality</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per month

Executive Assistant to Managing Director

Al Muqarram

<div>Company 
AL MUQARRAM INDUSTRY, U.A.E. based manufacturer with over 25 years of expertise, specializes in Sealants, Tapes &amp; Aerosols for the construction industry in the Middle East &amp; Africa.Being at the forefront of innovation in various verticals, has helped us 
solidify our brands across 35 countries in the MEA region. The founda-tion of AL MUQARRAM INDUSTRY is built on the trust, goodwill and loyalty of our customers, partners and suppliers who believe in us and are associated with our business through long term relationships, since last two decades.We are dedicated to being a reliable partner for our customers, suppliers, and employees by delivering innovative solutions in sealing, bonding, maintenance, and decoration.Our Vision is to BUILD TRUST and reliability through our brand by delivering high-quality products &amp; solutions that meet global standards. 

Job description 
<ul>
<li>Provide administrative and operational support to the Export executive.</li>
<li>Prepare, review, and manage export documentation, including invoices, packing lists, shipping instructions, and certificates of origin.</li>
<li>Coordinate logistics and shipments with freight forwarders</li>
<li>Ensure compliance with export laws, trade regulations, and company policies.</li>
<li>Maintain accurate records of all export activities and documentation for audit purposes.</li>
<li>Assist in managing export orders and monitoring delivery schedules.</li>
<li>Support financial processes related to exports, including payment follow-ups and documentation for letters of credit.</li>
<li>Prepare reports and summaries for management review.</li>
</ul>
 
Profile 
The Export Executive Assistant provides high-level administrative and operational support to the Export Department. This role involves coordinating international shipments, preparing export documentation, and ensuring compliance with global trade regulations. The Export Executive Assistant also assists in report preparation, data management, and day-to-day administrative tasks to ensure efficient export operations and executive decision-making. 

We offer 
 
We offer a competitive remuneration package within an international, dynamic environment. 
Contact 
Would you like to be part of our passionate team with short communication lines, a no-nonsense mentality and numerous opportunities to grow? Quickly apply for the job of your dreams!</div>

Export Executive Assistant-Emirati

Tmak

The Executive Secretary to the Board of Directors will serve as a strategic enabler and administrative partner to the Directors of Technomak Group. This high-impact role goes beyond traditional executive support to include active coordination of board-level initiatives, project follow-ups, cross-functional liaison, and confidential assignment management.Minimum Qualifications: Bachelor&rsquo;s Degree in Business Administration, Management, or any related field. (Master&rsquo;s Degree is an advantage.)Minimum Experience: 10+ years of experience in Executive Assistant or Personal Assistant roles, preferably in a corporate or multinational environment. Experience supporting senior leadership, board members, or C-suite executives is essential.Job-Specific Skills: &middot; Calendar and schedule management&middot; Travel planning (domestic and international)&middot; Drafting reports, minutes, and professional correspondence&middot; Event and meeting coordination&middot; Document and file management&middot; Executive communication and liaison handling&middot; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (Zoom, MS Teams)Roles and Responsibilities 1. Executive &amp; Administrative Support<ul><li>Manage and coordinate complex calendars, prioritize appointments, and schedule meetings across time zones</li><li>Handle all travel arrangements including visas, bookings, itineraries, and reimbursements</li><li>Prepare, review, and organize briefing materials, reports, agendas, and board documents for meetings</li><li>Draft professional correspondence, presentations, and internal communications on behalf of the BODs</li></ul>2. Strategic Task Delegation &amp; Project Tracking<ul><li>Act as a central coordinator for follow-up and execution of decisions made by the Board</li><li>Maintain trackers for key board-level initiatives, ensuring visibility and progress reporting</li><li>Coordinate with departments to gather updates, compile reports, and escalate delays</li><li>Assist in light project management tasks such as timelines, document consolidation, and stakeholder reminders</li></ul>3. Cross-functional Liaison &amp; Internal Communication<ul><li>Serve as the single point of contact for inter-departmental communication routed through the BODs</li><li>Ensure information flows accurately and on time from the board to senior leadership and vice versa</li><li>Coordinate follow-ups with Leadership Team and department heads on behalf of BODs</li><li>Join select internal meetings to record actions, capture insights, and ensure accountability tracking</li></ul>4. Confidentiality, Governance &amp; Documentation<ul><li>Maintain utmost confidentiality regarding executive discussions, financials, HR matters, and strategy</li><li>Archive board meeting minutes, resolutions, and sensitive documents in a secure system</li><li>Support in managing board governance documentation and ensuring proper version control</li><li>Handle legal and compliance-related documents where executive signatures or oversight are needed</li></ul>5. Meeting &amp; Event Management<ul><li>Organize and support internal events, leadership offsites, and VIP client meetings as directed</li><li>Ensure seamless logistical planning including AV setup, catering, guest coordination, and feedback collection</li><li>Take accurate minutes of meetings and ensure follow-through on key action items</li></ul>6. Insight Gathering &amp; Decision Support<ul><li>Conduct light research, benchmarking, or background checks to support board-level decisions</li><li>Assist in preparing dashboards or executive summaries for review using inputs from various departments</li><li>Monitor key deadlines, external reports, regulatory filings, or industry updates relevant to the BODs</li></ul>7. External Stakeholder Coordination<ul><li>Coordinate with external clients, partners, legal advisors, auditors, and consultants as per board direction</li><li>Arrange high-level external meetings, visits, or presentations with meticulous attention to detail</li><li>Maintain contact lists and relationship tracking for strategic external stakeholders</li></ul>8. Special Assignments &amp; Delegated Projects<ul><li>Take ownership of special assignments such as office protocol improvements, internal surveys, or policy tracking</li><li>Represent the BODs in internal task forces, committees, or process reviews when delegated</li><li>Lead confidential projects and provide regular status updates to the BODs</li></ul>Job Type: Full-time

Executive Secretary

TEKMEEN TECH CONTRACTING LLC

Job summary:The Personal Assistant provides high-level administrative and personal support to ensure the smooth running of daily operations and the efficient management of the executive&rsquo;s schedule, communications, and tasks. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key responsibilities:<ul><li>Manage and maintain schedules, appointments, and travel arrangements.</li><li>Handle correspondence, phone calls, and emails-responding on behalf of the executive when appropriate.</li><li>Organize meetings, prepare agendas, take minutes and follow up on action items.</li><li>Coordinate logistics for business and personal travel, events, and engagements.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Manage personal errands, reservations, and household or lifestyle tasks as needed.</li><li>Liaise with clients, staff, and external partners professionally.</li><li>Track expenses, prepare reimbursements, and assist with budgeting or financial records.</li><li>Anticipate the needs of the executive and proactively offer support.</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.</li><li>Ability to work independently and manage time effectively.</li><li>Flexibility to adapt to changing priorities and work outside normal hours when needed</li></ul>Education &amp; Experience:<ul><li>Bachelor&rsquo;s degree preferred (or equivalent work experience).</li><li>Minimum 2 to 5 years of relevant experience in administrative or executive support.</li><li>Female candidates are preferred</li></ul>Job Type: Full-time

Personal Assistant

Star Gallery Mart

Customer Service &amp; Social Media AssistantJob PurposeAssist the 360&deg; Marketing Executive in managing social media, supporting content creation, collecting data, handling online ads, and providing excellent Arabic&ndash;English customer service to increase brand awareness and sales.Key Responsibilities<ul><li>Schedule and publish posts on Instagram, TikTok, Snapchat, Facebook, and YouTube.</li><li>Monitor and reply to comments, DMs, and mentions daily.</li><li>Support in planning and creating weekly photo and video content.</li><li>Coordinate with designers and photographers for marketing materials.</li><li>Write captions, hashtags, and short ad texts in both Arabic and English.</li><li>Respond to customer messages on social media, WhatsApp, and email.</li><li>Assist customers in placing online orders via the website, app, or WhatsApp.</li><li>Handle inquiries, product information, pricing, and after-sales support professionally.</li><li>Collect and record customer feedback, reviews, and ratings.</li><li>Track engagement and prepare weekly performance reports.</li><li>Maintain and update a customer database (emails, phone numbers, interests).</li><li>Assist in managing Meta (Facebook/Instagram) and Google Ads campaigns.</li><li>Monitor ad performance (CTR, CPC, conversions) and report results.</li><li>Coordinate with the delivery/logistics team to ensure smooth operations.</li></ul>Requirements<ul><li>Must be able to speak and write Arabic and English fluently.</li><li>1&ndash;2 years of experience in social media, digital marketing, or customer service.</li><li>Strong understanding of Instagram, TikTok, and Snapchat.</li><li>Basic skills in Canva, CapCut, or similar tools.</li><li>Familiarity with Meta Ads Manager and Google Ads platforms.</li><li>Good computer and smartphone skills (posting, replying, reporting).</li><li>Creative, organized, and proactive attitude.</li><li>Able to work from the store environment to film, post, and engage customers.</li></ul>Salary &amp; Benefits<ul><li>AED 3,000 + Commission (based on performance).</li><li>Career growth opportunities in a leading UAE electronics and e-commerce brand.</li><li>Work in a creative, supportive, and fast-paced environment.</li></ul>Job Type: Full-timePay: From AED2,800.00 per month

Customer Service & Social Media Assistant

al khadlaj perfumes

Job Title: Social Media Executive Work Location: Industrial Area 11, Sharjah Reports To: Marketing DirectorThe Social Media Executive is responsible for managing the brand&rsquo;s presence across all social media platforms, driving engagement, and strengthening brand visibility. This role involves developing creative content, executing social media campaigns, tracking performance, and staying ahead of trends to ensure a strong and consistent online identity.Key Responsibilities:<ul><li>Develop and implement social media strategies aligned with brand objectives.</li><li>Create, curate, and publish engaging content (images, videos, reels, captions, stories, etc.) across all social media platforms.</li><li>Manage daily posting and community engagement on platforms such as Instagram, TikTok, Snapchat, Facebook, X, YouTube, and LinkedIn.</li><li>Coordinate with the design and content teams to maintain consistent brand voice and visual identity.</li><li>Monitor trends, competitor activity, and social media conversations to identify opportunities for innovation.</li><li>Analyze performance metrics and prepare weekly/monthly reports to measure engagement, reach, and ROI.</li><li>Respond to customer comments, DMs, and brand mentions in a timely and professional manner.</li><li>Support paid ad campaigns by coordinating with the marketing team.</li><li>Stay up-to-date with social media tools, best practices, and emerging trends.</li></ul>Qualifications<ul><li>2 to 4 years of experience in social media management, preferably in beauty, fashion, or lifestyle sectors.</li><li>Strong understanding of digital marketing, analytics, and social media algorithms.</li><li>Proficiency in tools such as Meta Business Suite, Canva, Capcut Video Editing.</li><li>Excellent communication, writing, and visual storytelling skills.</li><li>Ability to manage multiple projects and deadlines in a fast-paced environment.</li><li>Creative, trend-savvy, and detail-oriented with a strong sense of aesthetics.</li></ul>Compensation based on experience and expertise.Kindly share your cv on hr@khadlaj-perfumes.com along with your portfolio.Job Type: Full-timePay: AED3,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>Do you have experience in Fashion, Cosmetics or FMCG Social Media Marketing?</li><li>This position requires you to work between 8 AM and 6 PM (UAE time). Are you comfortable working in these hours?</li><li>Reason for Job Change and Notice Period?</li></ul>

Social Media Executive

Americana Restaurants

A leading restaurant group in Sharjah Emirate is seeking an Assistant Manager for lease administration. The role focuses on managing lease agreements, compliance, and supporting the Real Estate team. Ideal candidates will have 5-7 years of experience in lease administration, strong organizational skills, and fluency in Arabic and English. This position offers an opportunity to oversee a dynamic portfolio and drive efficiency within the service line.

Lease Administration Manager - Retail Real Estate

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