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administration coordinator, facility & administration

administrative assistant

executive assistant to president

Accenture

<div>
 
 Location: Cairo, Egypt
 
 
 
 Accenture is a leading global professional services company that helps the world&rsquo;s leading businesses, governments and other organizations build their digital core, optimize their operations, accelerate revenue growth and enhance citizen services&mdash;creating tangible value at speed and scale. We are a talent and innovation led company serving clients in more than 120 countries.
 
 
 Technology is at the core of change today, and we are one of the world&rsquo;s leaders in helping drive that change, with strong ecosystem relationships. We combine our strength in technology with unmatched industry experience, functional expertise and global delivery capability.
 
 
 We are uniquely able to deliver tangible outcomes because of our broad range of services, solutions and assets across Strategy &amp; Consulting, Technology, Operations, Industry X and Accenture Song. These capabilities, together with our culture of shared success and commitment to creating 360&deg; value, enable us to help our clients succeed and build trusted, lasting relationships.
 
 
 We measure our success by the 360&deg; value we create for our clients, each other, our shareholders, partners and communities.
 
 
 The role of an executive assistant is important to the success of the executive and, as a result, the company. An executive assistant helps the executive for whom they work with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job.
 
 
 Key responsibilities may include:
 
 
 
 <li>
 Manage scheduling for company executive(s)
 
 </li>
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 Draft, review and send communications on behalf of company executive(s)
 
 </li>
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 Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
 
 </li>
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 Office Administration
 
 </li>
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 Answer and respond to phone calls, communicate messages and information to the executive
 
 </li>
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 Prioritize emails and respond when necessary
 
 </li>
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 Coordinate travel arrangements
 
 </li>
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 Maintain various records and documents for company executive(s)
 
 </li>
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 Excellent written and verbal communication skills
 
 </li>
 <li>
 5 to 6 years of work experience within the executive support space
 
 </li>
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 Bachelors degree or equivalent
 
 </li>
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 Time-management skills
 
 </li>
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 Ability to pay attention to detail
 
 </li>
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 Organization skills
 
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 Ability to multitask
 
 </li>
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 Basic understanding of frequently used computer software and programs, such as Microsoft Office
 
 </li>
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 Interpersonal skills
 
 
 
 </li>
</div>

Executive Assistant

Azadea Group

<div>
 
 
 Job Description:
 
 
 
 The Executive Assistant is responsible for offering comprehensive assistance and support to the manager, including scheduling his/her appointments, handling documents and processing correspondence needs.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling.
 </li>
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 Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support.
 </li>
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 Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion.
 </li>
 <li>
 Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready.
 </li>
 <li>
 Maintain an organized filing system, ensuring accurate and accessible documentation.
 </li>
 <li>
 Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized.
 </li>
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 Participate in meetings, take minutes, and follow up on action items in coordination with the manager.
 </li>
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 Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality.
 </li>
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 Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees.
 </li>
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 Specific to Executive Assistant to the Country Manager: Maintain and update the country&rsquo;s real estate database, tracking mall maps, lease terms, competitors' expansions, and ensuring timely lease renewals.
 </li>
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 Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals&rsquo; visits, ensuring smooth execution of schedules.
 </li>
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 Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards.
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 Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped.
 </li>
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 Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with talent development team.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 3-5 Years in Executive Assistant position to GM or Country director.
 </li>
 <li>
 Multinational experience is a plus.
 </li>
 <li>
 Proficient English.
 </li>
 <li>
 Proficient Excel and PPT.
 </li>
 </ul>
 
 
</div>

Executive Assistant Vacancy

Classera

<div>
 
 Role Overview
 
 
 
 We are seeking a
 
 discreet, detail-driven, and highly organized Executive Assistant
 
 to support senior leadership in a fast-paced
 
 Venture Capital / Private Equity
 
 environment.
 
 
 This role requires strong business acumen, exceptional communication skills, and the ability to manage complex scheduling, investor relations coordination, and deal-related administrative processes with the utmost confidentiality and precision.
 
 
 You will serve as the
 
 operational right hand
 
 to the Managing Partner, ensuring efficient day-to-day management of time, meetings, communications, and follow-ups &mdash; while maintaining a clear understanding of the firm&rsquo;s portfolio, investments, and ecosystem.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Manage complex calendars, meeting schedules, investor calls, and travel logistics (domestic and international).
 </li>
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 Prepare agendas, briefing notes, and key talking points ahead of partner meetings and board discussions.
 </li>
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 Handle confidential correspondence, investor communication, and follow-ups with professionalism and discretion.
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 Draft, proofread, and format investment memos, presentations, and client communications.
 </li>
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 Maintain filing systems for NDAs, deal documents, and portfolio company updates.
 
 
 </li>
 </ul>
 
 Investor Relations &amp; Deal Coordination
 
 
 
 <ul>
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 Coordinate investor communications, quarterly reporting, and data room updates.
 </li>
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 Support due diligence processes &mdash; organizing materials, tracking submissions, and liaising with portfolio company contacts.
 </li>
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 Maintain contact databases (CRM) for investors, co-investors, and portfolio executives.
 </li>
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 Assist in scheduling and coordinating roadshows, pitch events, and industry conferences.
 
 
 </li>
 </ul>
 
 Operational &amp; Strategic Support
 
 
 
 <ul>
 <li>
 Act as a bridge between the leadership team and internal/external stakeholders, ensuring smooth information flow.
 </li>
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 Track key deadlines, action items, and deliverables across ongoing deals and firm initiatives.
 </li>
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 Support firm-wide initiatives such as annual general meetings, offsites, and investor networking events.
 </li>
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 Assist with expense tracking, vendor coordination, and basic finance or compliance documentation as needed.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Finance, or related field (Master&rsquo;s preferred).
 </li>
 <li>
 5+ years of experience as an Executive Assistant, ideally in a Venture Capital, Private Equity, Investment Banking, or Family Office environment.
 </li>
 <li>
 Strong understanding of financial and investment terminology.
 </li>
 <li>
 Excellent command of English (Arabic is an advantage).
 </li>
 <li>
 Advanced proficiency with MS Office Suite, Google Workspace, and CRM tools (Affinity, HubSpot, or Salesforce).
 </li>
 <li>
 Proven ability to handle confidential and sensitive information with integrity.
 </li>
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 Highly organized, proactive, and able to work under pressure in a dynamic setting.
 
 
 </li>
 </ul>
 
 Key Attributes
 
 
 
 <ul>
 <li>
 Exceptional attention to detail and time management.
 </li>
 <li>
 Emotionally intelligent communicator; professional yet approachable demeanor.
 </li>
 <li>
 Strong commercial awareness and understanding of investor dynamics.
 </li>
 <li>
 Able to anticipate needs, think ahead, and prioritize effectively.
 </li>
 <li>
 Comfortable interacting with high-net-worth individuals, investors, and executives.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive compensation package with performance-based bonus.
 </li>
 <li>
 Exposure to senior leadership, investors, and high-growth portfolio companies.
 </li>
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 A fast-moving, intellectually stimulating environment at the intersection of finance, innovation, and entrepreneurship.
 </li>
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 Opportunities for professional growth within the investment ecosystem.
 </li>
 </ul>
</div>

TATWEER MIDDLE EAST AND AFRICA L.L.C

<div>
 
 
 Role Description
 
 
 
 
 
 This is a full-time on-site role for an Executive Secretary based in Cairo, Egypt. The Executive Secretary will be responsible for providing executive administrative assistance, handling company secretarial work, and performing various clerical tasks. The role includes managing communication, coordinating meetings, handling correspondence, and providing excellent customer service to clients and stakeholders.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Clerical Skills, Executive Administrative Assistance, and Company Secretarial Work skills
 </li>
 <li>
 Excellent Communication skills
 </li>
 <li>
 Customer Service skills
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information
 </li>
 <li>
 Proficiency in Microsoft Office and other relevant software
 </li>
 <li>
 Experience in the engineering or technology sectors is a plus
 </li>
 <li>
 Bachelor's degree in business administration, Management, or related field
 </li>
 </ul>
 
 
</div>

PwC Middle East

<div>
 
 Line of Service
 
 
 
 Internal Firm Services
 
 
 
 Industry/Sector
 
 
 
 Not Applicable
 
 
 
 Specialism
 
 
 
 IFS - Internal Firm Services - Other
 
 
 
 Management Level
 
 
 
 Associate
 
 
 
 Job Description &amp; Summary
 
 
 
 To really stands out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.
 
 
 As an Associate, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution.
 
 
 PwC Professional skills and responsibilities for this management level include but are not limited to
 
 
 
 
 Financial
 
 
 
 
 <ul>
 <li>
 Adhere to budget
 
 
 </li>
 </ul>
 
 
 Customer
 
 
 
 
 <ul>
 <li>
 Diary management
 </li>
 <li>
 Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately
 </li>
 <li>
 Ensure Executive get to meetings on time with appropriate documentation
 </li>
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 Act as backup in managing other Executives&rsquo; diaries when their Assistants are not available
 </li>
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 Call management
 </li>
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 Handle and screen calls for Executive
 </li>
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 Take and pass messages to Executive in a timely manner
 </li>
 <li>
 Monitor Executives&rsquo; email inboxes when they are out of the office or at meetings and take action as necessary
 </li>
 <li>
 Assist other EAs during busy periods
 
 
 </li>
 </ul>
 
 
 Internal Process
 
 
 
 
 <ul>
 <li>
 Meetings
 </li>
 <li>
 Pro-active planning for meetings and follow up actions (documents, papers needed&hellip;)
 </li>
 <li>
 Organise local internal and external meetings, including organising catering, IT requirements etc
 </li>
 <li>
 Meet and greet visitors
 </li>
 <li>
 Partner and Executive general admin
 </li>
 <li>
 Develop understanding of PwC standards and formats
 </li>
 <li>
 Proofread and edit documents when required i.e. presentations, proposals, letters
 </li>
 <li>
 General filing
 </li>
 <li>
 Keeping Executive own contacts databases/business card storage up to date
 
 
 </li>
 </ul>
 
 
 Learning and Growth
 
 
 
 
 <ul>
 <li>
 Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
 </li>
 <li>
 Comply with PwC policies and procedures in all aspects of the role
 </li>
 <li>
 Build network of strong working relationships both internally and externally
 </li>
 <li>
 Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
 
 
 </li>
 </ul>
 
 
 Education
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 
 
 </li>
 </ul>
 
 
 Language
 
 
 
 
 <ul>
 <li>
 Proficiency in spoken and written English, Arabic is an advantage
 
 
 </li>
 </ul>
 
 
 Overall Experience
 
 
 
 
 <ul>
 <li>
 1-2+ years experience in an administrative role
 
 
 </li>
 </ul>
 
 
 Specific Experience
 
 
 
 
 <ul>
 <li>
 Experience with a professional services firm is an advantage
 
 
 </li>
 </ul>
 
 
 Knowledge and skills
 
 
 
 
 <ul>
 <li>
 Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
 </li>
 <li>
 Good oral and written communication skills
 </li>
 <li>
 Good interpersonal skills and intrapersonal skills
 </li>
 <li>
 Must possess a professional telephone manner
 </li>
 <li>
 Demonstrated ability to work under pressure
 </li>
 <li>
 Demonstrated team player and dedication to provide high level of service
 </li>
 <li>
 Must possess a warm, friendly and professional demeanor
 </li>
 <li>
 Knowledge of administrative systems and processes
 </li>
 <li>
 Ability to use Google including G suite
 </li>
 <li>
 Must possess good keyboard skills (at least 55wpm)
 
 
 </li>
 </ul>
 
 Education
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 
 Degrees/Field Of Study Required
 
 
 
 Degrees/Field of Study preferred:
 
 
 
 Certifications
 
 
 (if blank, certifications not specified)
 
 
 
 
 Required Skills
 
 
 
 
 Optional Skills
 
 
 
 
 Desired Languages
 
 
 (If blank, desired languages not specified)
 
 
 
 
 Travel Requirements
 
 
 
 
 Available for Work Visa Sponsorship?
 
 
 
 
 Government Clearance Required?
 
 
 
 
 Job Posting End Date
 
</div>

PepsiCo

<div>
 
 Overview
 
 
 
 
 We Are PepsiCo
 
 
 
 PepsiCo is a leading name in North Africa&rsquo;s food and beverage industry, where our products are enjoyed by consumers daily across the region. We offer a robust portfolio of beloved brands like PEPSI, SEVEN-UP, DORITOS, CHEETOS and CHIPSY, designed to cater to the tastes and preferences of consumers. With a focus on local sourcing, production, and distribution, PepsiCo provides essential support to local economies and partners closely with communities throughout the region.
 
 
 
 Guiding Vision and Regional Impact
 
 
 
 PepsiCo&rsquo;s vision aligns with our global goal to be the Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive (pep+). This strategic transformation is committed to sustainable growth by putting people and the planet at the heart of our operations. In North Africa, this includes initiatives in responsible sourcing, waste reduction, and water conservation. Our regional programs empower local talent, boost employment, and provide support for local agriculture, particularly through partnerships with farmers and suppliers.
 
 
 
 Empowering Our People and Communities
 
 
 
 Our dynamic teams drive the PepsiCo culture in North Africa, embracing diversity and collaboration to solve local challenges and create innovative products. We are dedicated to fostering an inclusive workplace, one where every individual feels valued and empowered to be themselves. This commitment extends beyond our employees to positively impact the communities we serve, striving for shared growth and a healthier, more sustainable future for all.
 
 
 
 Diversity and Inclusion Commitment
 
 
 
 PepsiCo stands firmly behind our global commitment to diversity, equality, and human rights. We are proud to be an equal opportunity employer, ensuring a fair and welcoming workplace for all, regardless of age, gender, religion, disability, or any other characteristic. Our dedication to inclusion strengthens our workforce and helps drive our business forward, enriching both PepsiCo and the communities in North Africa.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Attend with the GM all strategic meetings &amp; develop minutes of meeting (MOMs).
 </li>
 <li>
 Provide support on consolidating &amp; developing different presentations (Business Reviews, Annual Operating Plans, Strategy Plans, etc.)
 </li>
 <li>
 Follow-up on tasks &amp; requests as required.
 </li>
 <li>
 Handle internal &amp; external correspondents such as e-mails, mails, calls.
 </li>
 <li>
 Schedule and arrange all logistics for meetings/ conferences/ business trips such as hotels, air tickets and visas.
 </li>
 <li>
 Manage all aspects of Travel &amp; Entertainment process in compliance with T&amp;E policy.
 </li>
 <li>
 Coordinate with other functions and team members for projects and assignments.
 </li>
 <li>
 Work independently in routine matters, determine appropriate course of action, intervene where necessary and liaise between departments &amp; keep managers informed where appropriate.
 </li>
 <li>
 Provide support &amp; handle Executive visits.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 Minimum 3-5 years of secretarial experience.
 </li>
 <li>
 Very Good command of written and spoken English.
 </li>
 <li>
 High degree of skill on modern office equipment.
 </li>
 <li>
 Effective listening and good communication skills.
 </li>
 <li>
 Work experience in a multi-national companies or regional offices.
 </li>
 <li>
 Very good proficiency at Word, Excel, PowerPoint.
 </li>
 <li>
 Competent use of application functionality (Emails and Scheduling).
 </li>
 </ul>
</div>

The American University in Cairo

<div>
 
 
 Reports to:
 
 Vice President and General Counsel
 
 
 
 
 
 
 Purpose:
 
 
 
 The Associate University Counsel provides expert and strategic legal advice across all areas of the University&rsquo;s operations, ensuring legal compliance is integrated into institutional strategy. The role manages complex legal transactions, oversees other lawyers&rsquo; work, leads risk mitigation efforts, and advises on legislative and policy matters. The incumbent operates with a high degree of autonomy reporting to the Vice President and General Counsel.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Strategic Legal Counsel: Provide high-level legal advice on a broad range of issues, ensuring legal guidance aligns with the University&rsquo;s strategic direction
 </li>
 <li>
 Complex Transaction and Case Management: Lead and manage major legal transactions, contracts, and disputes, offering practical and strategic legal solutions
 </li>
 <li>
 Leadership and Oversight: Manage all activities and provide directions to other lawyers within the department
 </li>
 <li>
 Specialized Contract Management: Draft, negotiate, and manage specialized contracts, particularly construction contracts, including International Federation of Consulting Engineers
 
 
 FIDIC, and advise on related risk mitigation, claims management, and dispute resolution
 </li>
 <li>
 In-House Operations and External Relations: Manage and execute in-house legal service processes, contracts, and internal investigations, and act as the primary liaison with external legal counsel
 </li>
 <li>
 General Administrative Support: Perform other administrative duties as required
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Skills:
 
 
 
 
 Education and Experience:
 
 
 
 
 
 <ul>
 <li>
 Bachelor of Law
 </li>
 <li>
 Minimum of 12 years of significant legal experience, including effective collaboration at the Board or Executive level
 </li>
 <li>
 Extensive expertise in drafting, negotiating, and managing construction contracts, e.g., FIDIC is essential
 </li>
 </ul>
 
 
 
 
 
 Technical Skills:
 
 
 <ul>
 <li>
 Bilingual Legal Expertise: Excellent command of English and Arabic, both written and spoken
 </li>
 <li>
 Strategic and Analytical: Strong analytical, strategic, and innovative thinking to interpret law and identify key issues in complex problems
 </li>
 <li>
 Communication and Collaboration: Very good interpersonal and communication skills. Ability to work effectively within a multi-disciplinary environment and respond to competing priorities
 </li>
 <li>
 Professional Agility: Ability to identify key issues within complex problems and ensure effective use of time and resources
 </li>
 </ul>
 
 
 This position is open until November 4, 2025
 
 
 
 
 
 
 
 Placement is based on the candidate&rsquo;s experience and skills. Only candidates who make it to the short list will be contacted.
 
 
 
 
 
 
 "The American University in Cairo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities are encouraged to apply."
 
 
 
 
 
 
 &ldquo;We thank all individuals who have expressed interest in working at The American University in Cairo.&rdquo;
 
 
</div>

Associate University Counsel, Legal and Compliance

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Associate University Counsel, Legal and Compliance