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administrative assistant

ceo assistant / office manager (fluent speaker) Jobs in Cairo

corporate quality assistant Jobs in Cairo

corporate quality assistant

executive assistant - governance, risk, compliance & property Jobs in Cairo

executive assistant

MAGRABi Retail Group

<div>
 
 
 Job Purpose
 
 
 
 Provide administrative support and coordination for direct manager travel plans, meetings, conferences, and correspondences in addition to managing the executive&rsquo;s personal and business calendar, including making appointments and prioritizing the most sensitive matters, and any other special projects to enable the direct manager to properly manage their time and achieve their targets, along with maintaining comprehensive and accurate records and performing minor accounting duties.
 
 
 
 
 
 
 Qualifications and Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree of business administration &ndash; preferably business or finance major.
 </li>
 <li>
 Communication and relationship management skills
 </li>
 <li>
 Strong PR and interpersonal skills
 </li>
 </ul>
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 8 - 10 years&rsquo; experience in the field of office management with at least 5 years working with executives&rsquo; representative
 </li>
 </ul>
 
 
 
 
 
 
 
 
 JOB RESPONSIBILITIES
 
 
 <ul>
 <li>
 Plan for the whole year, in conjunction with the Executive, calendar based on set targets and activities to ensure proper settings of travel, meetings, conferences, strategic meetings, and committees.
 </li>
 <li>
 Handle and coordinate all travel logistics for all business and personal trips requested by the Executive in alignment with the set travel budget, to ensure all trips are successful.
 </li>
 <li>
 Plan and schedule for all internal and external meetings and coordinate with all attendees to effectively manage the Executive time and ensure sustainability of all department operations.
 </li>
 <li>
 Attend all meetings to collect, analyze and communicate all meeting minutes with all stakeholders and follow up on assignments to maintain all meetings effectiveness.
 </li>
 <li>
 Act as the Executive delegate, to attend meetings on his/her behalf with internal and external parties to maximize the Executive ability to multitask and manage their priorities.
 </li>
 <li>
 Handle VIP meetings logistics whether held at the company premises or externally and represent the Executive with guests and visitors to maintain the company image.
 </li>
 <li>
 Control the Executive budget in terms of travel, stationary, meetings and any other miscellaneous expenses and ensure it doesn&rsquo;t exceed the set limits.
 </li>
 <li>
 Build and sustain positive strong relationships with internal co-workers and managers and external parties, such as: vendors, banks, suppliers, hotels, and travel agencies to facilitate the Executive job responsibilities.
 </li>
 <li>
 Handle all Executive&rsquo;s personal and business bills payment and issuance on time to avoid delays and penalties.
 </li>
 <li>
 Handle Executive&rsquo;s personal and business PR to ensure their connectivity and update with all business-related news and communities to enable effective relationship management.
 </li>
 <li>
 Filter and review the Executive&rsquo;s e-mails, reply to inquiries and business e-mails, and prepare business briefings and reporting to support the Executive in managing their time more effectively.
 </li>
 <li>
 Follow up on projects with stakeholders and subordinates to ensure getting all the work done on time.
 </li>
 <li>
 Plan and coordinate direct reports vacations and leaves plans on calendar and on system to maintain availability of required authorizations in order not to hinder operations.
 </li>
 <li>
 Act as gate keeper for all issues, requests and conflicts that may arise and need the Executive&rsquo;s input to limit or diminish any sort of disturbance or waste of time for the Executive to facilitate accomplishing their job effectively.
 </li>
 <li>
 File and archive all important files and documents and maintain their confidentiality to enable ease of access and information retrieval.
 </li>
 <li>
 Take part and handle company special projects and events as requested in coordination with other Assistants and Executives and ensure those projects are completed successfully.
 </li>
 </ul>
</div>

Executive Assistant - Governance, Risk, Compliance & Property

Talent 360 ME

<div>
 We are seeking a highly organized, proactive, and professional CEO Assistant / Office Manager to support top management and ensure smooth daily operations.
 
 
 Location: Masr El Gededa
 
 
 Working Hours: Sunday to Thursday (10:00 AM - 6:00 PM)
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO and management
 </li>
 <li>
 Manage calendars, meetings, and appointments efficiently
 </li>
 <li>
 Organize meetings, take minutes, and follow up on action points
 </li>
 <li>
 Handle confidential documents with a high level of discretion
 </li>
 <li>
 Coordinate with internal teams and external clients when needed
 </li>
 <li>
 Prepare reports, presentations, and Excel sheets
 </li>
 <li>
 Maintain organized filing systems and office operations
 </li>
 <li>
 Support ongoing projects and ensure timely follow-ups
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field
 </li>
 <li>
 Minimum 1 year of experience in a similar role (Executive Assistant / Office Manager)
 </li>
 <li>
 Previous experience in Real Estate or Banking is a plus
 </li>
 <li>
 Fluent in English &amp; Arabic (written and spoken)
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Strong proficiency in MS Office (Excel, Word, Outlook, PowerPoint)
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail
 </li>
 <li>
 Willingness and ability to travel outside Egypt when required (especially dubai)
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Social Insurance
 </li>
 <li>
 Medical Insurance
 </li>
 <li>
 Laptop provided
 </li>
 </ul>
</div>

CEO Assistant / Office Manager (Fluent Speaker)

<div>
 We are seeking a highly organized, proactive, and professional CEO Assistant / Office Manager to support top management and ensure smooth daily operations.
 
 
 Location: Masr El Gededa
 
 
 Working Hours: Sunday to Thursday (10:00 AM - 6:00 PM)
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO and management
 </li>
 <li>
 Manage calendars, meetings, and appointments efficiently
 </li>
 <li>
 Organize meetings, take minutes, and follow up on action points
 </li>
 <li>
 Handle confidential documents with a high level of discretion
 </li>
 <li>
 Coordinate with internal teams and external clients when needed
 </li>
 <li>
 Prepare reports, presentations, and Excel sheets
 </li>
 <li>
 Maintain organized filing systems and office operations
 </li>
 <li>
 Support ongoing projects and ensure timely follow-ups
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field
 </li>
 <li>
 Minimum 2 year of experience in a similar role (Executive Assistant / Office Manager)
 </li>
 <li>
 Previous experience in Real Estate or Banking is a plus
 </li>
 <li>
 Fluent in English &amp; Arabic (written and spoken)
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Strong proficiency in MS Office (Excel, Word, Outlook, PowerPoint)
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail
 </li>
 <li>
 Willingness and ability to travel outside Egypt when required (especially dubai)
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Social Insurance
 </li>
 <li>
 Medical Insurance
 </li>
 <li>
 Laptop provided
 </li>
 </ul>
</div>

Personal Assistant to CEO (Fluent English Speaker)

DISK - Deutsche Internationale Schule in Kairo

<div>
 
 Position Summary:
 
 
 The Admin Assistant provides high-level administrative, organizational, and communication support to the school principals. This role requires exceptional professionalism, discretion, and the ability to manage sensitive information.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive &amp; Administrative Support
 
 
 
 &bull; Manage the Principals&rsquo; calendar, schedule meetings, and coordinate appointments.
 
 
 &bull; Prepare agendas, presentations, reports, and briefing documents.
 
 
 &bull; Handle confidential and sensitive information with the highest level of discretion.
 
 
 &bull; Draft, translate, and review correspondence in German and English.
 
 
 
 Communication &amp; Coordination
 
 
 
 &bull; Attend meetings as required, take accurate minutes, and follow up on action items.
 
 
 &bull; Support coordination with the Board, educational authorities, and partner organizations.
 
 
 
 Operational &amp; Organizational Support
 
 
 
 &bull; Track deadlines, commitments, and strategic initiatives led by the principals.
 
 
 &bull; Support planning and execution of school events, official visits, and high-level meetings.
 
 
 &bull; Assist in preparing documentation for inspections, audits, or official submissions.
 
 
 &bull; Maintain organized filing systems (digital and physical).
 
 
 
 
 
 
 
 Required Qualifications:
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, Education, Languages, or a related field.
 
 
 &bull; Fluent German (spoken and written) &ndash; mandatory
 
 
 &bull; Fluent English (spoken and written).
 
 
 &bull; Minimum 3&ndash;5 years of experience in an executive assistant, administrative, or similar role.
 
 
 &bull; Experience in a school or educational institution is a strong advantage.
 
 
 
</div>

Administrative Assistant

PentaValue

<div>
 
 Company Description
 
 
 
 PentaValue is a rising global Software and digital solutions organization based in Cairo, Egypt founded in 2015. The firm offers your business the best technology, consultation, digital marketing service, security system service and security system.
 
 
 We believe that quality and client satisfaction are our priority, We are focused on engrossing ourselves in your business by creating a long-lasting partnership with our partners. Moreover, one of our major business goals is to enhance the use of technology in every aspect of our life and coming up with intelligent solutions that make our daily activities easier and simpler.
 
 
 We never stop striving, researching, and trying to find out new techniques and formulas in every service and product that we provide which would make us grow fast and reach the peak of the digital industry.
 
 
 
 Overview
 
 
 
 Job Description
 
 
 We are looking for a
 
 reliable and organized Administrative Assistant
 
 to support daily operations and ensure smooth workflow across the company.
 
 
 This role focuses on
 
 administrative coordination, data accuracy, and follow-up
 
 , helping management stay organized and efficient.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 System &amp; Data Management
 </li>
 <li>
 Enter and update data on internal systems (CRM / ERP / Excel)
 </li>
 <li>
 Ensure accuracy and consistency of company data (projects, clients, expenses)
 </li>
 <li>
 Monitor that all departments are properly updating their data
 </li>
 <li>
 Generate basic reports for management
 </li>
 <li>
 Administrative Follow-up
 </li>
 <li>
 Follow up with team members on tasks and deadlines
 </li>
 <li>
 Track daily to-do lists and ensure completion
 </li>
 <li>
 Coordinate between different departments (Business &ndash; Marketing &ndash; Operations)
 </li>
 <li>
 Basic Finance Support
 </li>
 <li>
 Record expenses and revenues
 </li>
 <li>
 Assist in tracking cash flow
 </li>
 <li>
 Organize invoices and financial documents
 </li>
 <li>
 Prepare simple financial summaries when needed
 </li>
 <li>
 Executive Support
 </li>
 <li>
 Prepare reports, presentations, and required documents
 </li>
 <li>
 Handle administrative requests from management
 </li>
 <li>
 Assist in organizing internal processes and workflows
 
 
 </li>
 </ul>
 
 Reporting
 
 
 
 <ul>
 <li>
 Reports directly to top management
 </li>
 <li>
 May support other C-level members regarding system data and reporting
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Requirements
 
 
 
 Experience:
 
 
 <ul>
 <li>
 0&ndash;2 years of experience (Junior level)
 </li>
 <li>
 Fresh graduates are welcome
 
 
 </li>
 </ul>
 Skills:
 
 
 <ul>
 <li>
 Strong organizational skills
 </li>
 <li>
 Good knowledge of Microsoft Office (Excel, Word, PowerPoint)
 </li>
 <li>
 Ability to create presentations
 </li>
 <li>
 Good data entry and attention to detail
 </li>
 <li>
 Basic understanding of systems (CRM / ERP is a plus)
 
 
 </li>
 </ul>
 Language:
 
 
 <ul>
 <li>
 Good command of English
 
 
 </li>
 </ul>
 Personal Traits:
 
 
 <ul>
 <li>
 Responsible and committed
 </li>
 <li>
 Strong follow-up skills
 </li>
 <li>
 Fast learner
 </li>
 <li>
 Able to handle multiple tasks efficiently
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
 <li>
 Preferably a graduate (or current student) in Business Administration, Computer Science, or a related field
 
 
 </li>
 </ul>
 ⚡
 
 Nice to Have
 
 
 
 <ul>
 <li>
 Experience with ERP systems (e.g., Odoo)
 </li>
 <li>
 Basic understanding of business operations
 
 
 </li>
 </ul>
 Additional Information
 
 
 
 Dear candidate,
 
 
 
 
 Thank you very much for sharing your profile with us, Our team takes due care of every CV,
 
</div>

Admin Assistant

AtkinsRéalis

<div>
 
 Overview
 
 
 
 Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You've come to the right place!
 
 
 Come join us in reshaping the future with AtkinsR&eacute;alis. AtkinsR&eacute;alis is dedicated in engineering a better future for our planet and its people.
 
 
 AtkinsR&eacute;alis is truly a global leader in its field and has been chosen to design and build some of the most prestigious projects in the world. We are hiring an Administrative Assistant to join our growing team! This full time position is based in our Cairo Office and requires office presence 5 days a week.
 
 
 
 Your role
 
 
 
 <ul>
 <li>
 Draft, edit, format, and distribute correspondence, reports, proposals, and other documents in accordance with company templates and standards.
 </li>
 <li>
 Prepare and share meeting agendas, notes, PowerPoint presentations, and other materials; take and distribute meeting minutes.
 </li>
 <li>
 Compile data and statistics for research and analysis purposes.
 </li>
 <li>
 Organize and maintain various administrative documents (corporate CVs, project fact sheets, etc.).
 </li>
 <li>
 Manage incoming mail (both physical and electronic), ensuring timely filing and distribution to relevant teams.
 </li>
 <li>
 Coordinate logistics for meetings and events, including calls, video conferences, invitations, and catering.
 </li>
 <li>
 Respond to email and phone inquiries, directing clients to the appropriate contact when necessary.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 Minimum 3 years of previous related experience working in a large office or project environment.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite including Excel, Word, PowerPoint and Adobe Acrobat; along with excellent formatting experience.
 </li>
 <li>
 Previous work experience in an engineering environment is an asset.
 </li>
 <li>
 Ability to balance priorities while meeting deadlines and remaining detail oriented ensuring accuracy.
 </li>
 <li>
 Self started with excellent time management and organizational skills.
 </li>
 <li>
 Strong oral and written English language communication skills, bilingualism in French is an asset but not required.
 
 
 </li>
 </ul>
 
 Reward &amp; Benefits
 
 
 
 Explore the rewards and benefits that help you thrive &ndash; at every stage of your life and your career.
 
 
 
 This Includes
 
 
 
 <ul>
 <li>
 Comprehensive life insurance coverage
 </li>
 <li>
 Medical insurance for you and your dependents
 </li>
 <li>
 Annual leave balance in accordance with local labour law
 </li>
 <li>
 Flexible and hybrid work solutions
 </li>
 <li>
 Opportunity for local and global internal transfers
 </li>
 <li>
 Company gratuity scheme
 </li>
 <li>
 Discretionary bonus program
 </li>
 <li>
 Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition
 
 
 </li>
 </ul>
 Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.
 
 
 
 About AtkinsR&eacute;alis
 
 
 
 We're AtkinsR&eacute;alis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.
 
 
 Find out more.
</div>

Executive Business Support/Admin (French Speaking)

Grifols Egypt for Plasma Derivatives (GEPD)

<div>
 Detail-oriented Administrative Assistant seeking to support daily operations by providing efficient administrative, organizational, and communication skills to enhance team productivity and office workflow.
 
 
 Environment
 
 
 Internal and external interactions i.e.: with other departments/divisions, international scope, providers, customers)
 
 
 Internal: Corporate Quality Team, and internal cross functional teams.
 
 
 External: Visitors, and stakeholders.
 
 
 Key responsibility
 
 
 Organize and schedule appointments.
 
 
 Coordinate and schedule calls and meetings, ensuring accurate minutes are documented and promptly shared with all participants.
 
 
 Write and distribute email, correspondence memos, letters, and forms.
 
 
 Assist in the preparation of reports.
 
 
 Oversee inventory and coordinate procurement of office supplies.
 
 
 Maintain confidential records and proper electronic and paper filing system.
 
 
 Ensure all assigned tasks are executed by coordinating follow-up with concerned personnel.
 
 
 Provide general support to internal / external personnel.
 
 
 Other duties as assigned.
 
 
 
 Academic Experience Required
 
 
 
 Bachelor degree in Business Management, Administration.
 
 
 
 Professional Experience Required
 
 
 
 Minimum of 5 years of secretarial experience.
 
 
 Computing Skills
 
 
 Proficiency in MS Office (MS Excel and MS PowerPoint, MS Word).
 
 
 Personal Skills
 
 
 Knowledge of office management systems and procedures.
 
 
 Working knowledge of office equipment.
 
 
 Ability to prioritize work.
 
 
 Attention to detail and problem-solving skills.
 
 
 Strong organizational skills with the ability to multi-task.
 
 
 Self-driven who can work with minimum supervision.
 
 
 Flexible multitasker who can work under pressure.
 
 
 Strong time Management and interpersonal Skills.
 
 
 Languages
 
 
 Excellent written and verbal English skills.
 
 
 Fluent in Arabic.
</div>

Corporate Quality Assistant

Explore 44+ Executive assistant in Cairo this May. Find roles across top companies and apply now to boost your career.