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ceo assistant / office manager (fluent speaker) Jobs in Cairo

executive assistant

Signify

<div>
 
 About Signify
 
 
 
 Through bold discovery and cutting-edge innovation, we lead an industry that is vital for the future of our planet: lighting. Through our leadership in connected lighting and the Internet of Things, we're breaking new ground in data analytics, AI, and smart solutions for homes, offices, cities, and beyond.
 
 
 At Signify, you can shape tomorrow by building on our incredible 125+ year legacy while working toward even bolder sustainability goals. Our culture of continuous learning, creativity, and commitment to diversity and inclusion empowers you to grow your skills and career.
 
 
 Join us, and together, we&rsquo;ll transform our industry, making a lasting difference for brighter lives and a better world.
 
 
 
 Job Summary
 
 
 
 
 More about the role
 
 
 
 Performs and coordinates administrative tasks to support management and teams with efficient office operations. Manages communication and schedules to facilitate organizational workflow.
 
 
 Key Areas of Responsibility
 
 
 <ul>
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 This role is responsible to support a team and/or senior leader with all administrative, organizational and operational matters in a timely manner.
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 Support and organize own projects and events
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 Data Management (including data storing and archive maintenance)
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 Assist with On and Off boarding
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 Provide travel booking and expense reporting support
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 Process purchase orders
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 Takes initiative and identifies problems in actual way of working, formulates alternatives and recommendations; develops and introduces new supporting sub-processes and improves existing processes
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 Communication management (distribution lists, announcements, Microsoft Teams)
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 Maintains confidential files and records with discretion.
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 Facilitates communication between teams to enhance collaboration.
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 Organizes and maintains office files and records to ensure easy access and retrieval.
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 Schedules appointments and meetings to optimize time management for executives.
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 Prepares and edits correspondence, reports, and presentations to support management.
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 Handles incoming calls and inquiries to provide timely information and assistance.
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 Coordinates travel arrangements and itineraries for staff and management.
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 Assists in managing budgets and expense reports to maintain financial control.
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 Supports project coordination by tracking deadlines and deliverables to ensure timely completion.
 
 
 </li>
 </ul>
 Critical Experiences
 
 
 <ul>
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 Bachelor's degree in Business Administration, Management, or a related field to ensure foundational knowledge in organizational and administrative functions.
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 Minimum of 7 years experience in executive support or administrative roles involving calendar management, travel coordination, and confidential communication handling.
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 No specific licenses required; however, proficiency certifications in Microsoft Office Suite and communication tools like Microsoft Teams are essential.
 
 
 </li>
 </ul>
 
 Everything we&rsquo;ll do for you
 
 
 
 You can grow a lasting career here. We&rsquo;ll encourage you, support you, and challenge you. We&rsquo;ll help you learn and progress in a way that&rsquo;s right for you, with coaching and mentoring along the way. We&rsquo;ll listen to you too, because we see and value every one of our 27,000+ people. We believe that a diverse and inclusive workplace fosters creativity, innovation, and a full spectrum of bright ideas. With a global workforce present in 70+ countries, we are dedicated to creating an inclusive environment where every voice is heard and valued, helping us all achieve more together.
 
 
 Come join us, and together we can light up the future.
</div>

Executive Assistant

Talent 360 ME

<div>
 We are seeking a highly organized, proactive, and professional CEO Assistant / Office Manager to support top management and ensure smooth daily operations.
 
 
 Location: Masr El Gededa
 
 
 Working Hours: Sunday to Thursday (10:00 AM - 6:00 PM)
 
 
 Key Responsibilities:
 
 
 <ul>
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 Provide comprehensive administrative support to the CEO and management
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 Manage calendars, meetings, and appointments efficiently
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 Organize meetings, take minutes, and follow up on action points
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 Handle confidential documents with a high level of discretion
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 Coordinate with internal teams and external clients when needed
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 Prepare reports, presentations, and Excel sheets
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 Maintain organized filing systems and office operations
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 Support ongoing projects and ensure timely follow-ups
 
 
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 </ul>
 
 Requirements
 
 
 
 <ul>
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 Bachelor's degree in Business Administration or a related field
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 Minimum 1 year of experience in a similar role (Executive Assistant / Office Manager)
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 Previous experience in Real Estate or Banking is a plus
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 Fluent in English &amp; Arabic (written and spoken)
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 Excellent communication and organizational skills
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 Strong proficiency in MS Office (Excel, Word, Outlook, PowerPoint)
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 High level of professionalism, confidentiality, and attention to detail
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 Willingness and ability to travel outside Egypt when required (especially dubai)
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
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 Social Insurance
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 Medical Insurance
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 Laptop provided
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 </ul>
</div>

CEO Assistant / Office Manager (Fluent Speaker)

DISK - Deutsche Internationale Schule in Kairo

<div>
 
 Position Summary:
 
 
 The Admin Assistant provides high-level administrative, organizational, and communication support to the school principals. This role requires exceptional professionalism, discretion, and the ability to manage sensitive information.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive &amp; Administrative Support
 
 
 
 &bull; Manage the Principals&rsquo; calendar, schedule meetings, and coordinate appointments.
 
 
 &bull; Prepare agendas, presentations, reports, and briefing documents.
 
 
 &bull; Handle confidential and sensitive information with the highest level of discretion.
 
 
 &bull; Draft, translate, and review correspondence in German and English.
 
 
 
 Communication &amp; Coordination
 
 
 
 &bull; Attend meetings as required, take accurate minutes, and follow up on action items.
 
 
 &bull; Support coordination with the Board, educational authorities, and partner organizations.
 
 
 
 Operational &amp; Organizational Support
 
 
 
 &bull; Track deadlines, commitments, and strategic initiatives led by the principals.
 
 
 &bull; Support planning and execution of school events, official visits, and high-level meetings.
 
 
 &bull; Assist in preparing documentation for inspections, audits, or official submissions.
 
 
 &bull; Maintain organized filing systems (digital and physical).
 
 
 
 
 
 
 
 Required Qualifications:
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, Education, Languages, or a related field.
 
 
 &bull; Fluent German (spoken and written) &ndash; mandatory
 
 
 &bull; Fluent English (spoken and written).
 
 
 &bull; Minimum 3&ndash;5 years of experience in an executive assistant, administrative, or similar role.
 
 
 &bull; Experience in a school or educational institution is a strong advantage.
 
 
 
</div>

Administrative Assistant

PentaValue

<div>
 
 Company Description
 
 
 
 PentaValue is a rising global Software and digital solutions organization based in Cairo, Egypt founded in 2015. The firm offers your business the best technology, consultation, digital marketing service, security system service and security system.
 
 
 We believe that quality and client satisfaction are our priority, We are focused on engrossing ourselves in your business by creating a long-lasting partnership with our partners. Moreover, one of our major business goals is to enhance the use of technology in every aspect of our life and coming up with intelligent solutions that make our daily activities easier and simpler.
 
 
 We never stop striving, researching, and trying to find out new techniques and formulas in every service and product that we provide which would make us grow fast and reach the peak of the digital industry.
 
 
 
 Overview
 
 
 
 Job Description
 
 
 We are looking for a
 
 reliable and organized Administrative Assistant
 
 to support daily operations and ensure smooth workflow across the company.
 
 
 This role focuses on
 
 administrative coordination, data accuracy, and follow-up
 
 , helping management stay organized and efficient.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 System &amp; Data Management
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 Enter and update data on internal systems (CRM / ERP / Excel)
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 Ensure accuracy and consistency of company data (projects, clients, expenses)
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 Monitor that all departments are properly updating their data
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 Generate basic reports for management
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 Administrative Follow-up
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 Follow up with team members on tasks and deadlines
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 Track daily to-do lists and ensure completion
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 Coordinate between different departments (Business &ndash; Marketing &ndash; Operations)
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 Basic Finance Support
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 Record expenses and revenues
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 Assist in tracking cash flow
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 Organize invoices and financial documents
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 Prepare simple financial summaries when needed
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 Executive Support
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 Prepare reports, presentations, and required documents
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 Handle administrative requests from management
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 Assist in organizing internal processes and workflows
 
 
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 </ul>
 
 Reporting
 
 
 
 <ul>
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 Reports directly to top management
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 May support other C-level members regarding system data and reporting
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Requirements
 
 
 
 Experience:
 
 
 <ul>
 <li>
 0&ndash;2 years of experience (Junior level)
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 Fresh graduates are welcome
 
 
 </li>
 </ul>
 Skills:
 
 
 <ul>
 <li>
 Strong organizational skills
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 Good knowledge of Microsoft Office (Excel, Word, PowerPoint)
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 Ability to create presentations
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 Good data entry and attention to detail
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 <li>
 Basic understanding of systems (CRM / ERP is a plus)
 
 
 </li>
 </ul>
 Language:
 
 
 <ul>
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 Good command of English
 
 
 </li>
 </ul>
 Personal Traits:
 
 
 <ul>
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 Responsible and committed
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 Strong follow-up skills
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 Fast learner
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 Able to handle multiple tasks efficiently
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
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 Preferably a graduate (or current student) in Business Administration, Computer Science, or a related field
 
 
 </li>
 </ul>
 ⚡
 
 Nice to Have
 
 
 
 <ul>
 <li>
 Experience with ERP systems (e.g., Odoo)
 </li>
 <li>
 Basic understanding of business operations
 
 
 </li>
 </ul>
 Additional Information
 
 
 
 Dear candidate,
 
 
 
 
 Thank you very much for sharing your profile with us, Our team takes due care of every CV,
 
</div>

Admin Assistant

SSC HR Solutions

<div>
 We are seeking a highly organized and proactive Executive Secretary to support the Managing Director in daily operations, communication, and executive tasks. The ideal candidate will be discreet, efficient, and capable of handling dynamic business needs professionally.
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage and organize the MD's calendar, meetings, and appointments
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 Prepare reports, presentations, and internal communications
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 Coordinate between departments and follow up on key projects
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 Liaise with communication, marketing, and social media agencies on behalf of the MD
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 Handle confidential information with discretion
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 Organize travel, meetings, and events
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 Draft emails, memos, and official documents
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 Support document filing, office organization, and record keeping
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 Act as a point of contact for internal and external stakeholders
 
 
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 </ul>
 
 Requirements
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 3-5 years of experience in executive support roles
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 Strong organizational, communication, and coordination skills
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 Fluent in English professional language
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 Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
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 Experience working with marketing or PR teams is a plus
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 Professional appearance and ability to multitask
 </li>
 </ul>
</div>

Managing Director Executive Secretary

<div>
 
 
 
 Company Overview
 
 :
 
 
 
 
 
 
 Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.
 
 
 
 
 
 
 Our Vision and Values:
 
 
 
 
 
 
 We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:
 
 
 
 
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 Excellence
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 Responsibility
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 Empowerment
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 Connectivity
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 Courage
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 </ul>
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 
 We are looking for a detail-oriented and proactive Department Assistant with 3 to 8 years of relevant experience to support our department&rsquo;s administrative and operational functions. The ideal candidate will possess strong organizational skills, the ability to multitask effectively, and excellent communication abilities, including a good command of the English language. This role is essential to ensuring the smooth day-to-day operations of the department and contributing to the achievement of its objectives.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the department head and team.
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 Manage daily administrative tasks and maintain organized filing and documentation systems.
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 Formatting reports, presentations, excel sheets and all projects documentation in alignment with the Organization Standard and Quality Procedures.
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 Preparing professional reports using Adobe InDesign
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 Formal and prepare minutes of meeting, work instruction, and other quality paper.
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 Support onboarding of new staff members including access requests, workspace setup and orientation coordination.
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 Coordinate with the IT Department concerning all technical issues and requests.
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 Maintain and update departmental records, files, and databases.
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 Manage and maintain the department&rsquo;s store, equipment, and inventory.
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 Handle internal communication professionally and promptly.
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 Manage calendars, schedule meetings, and coordinate appointments.
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 Prepare and distribute internal and external correspondence, including reports and presentations.
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 Maintain and organize department records, files, and databases.
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 Assist with budget tracking, expense reporting, and invoice processing.
 </li>
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 Arrange travel and logistics for department staff.
 </li>
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 Handle incoming calls and inquiries, directing them as necessary.
 </li>
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 Support planning and execution of department events and projects.
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 Monitor and maintain office supplies, ensuring uninterrupted department operations.
 </li>
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 Assist in the preparation of materials for meetings and presentations.
 </li>
 </ul>
 
 
 
 
 
 
 Requirements
 
 
 
 :
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience.
 </li>
 <li>
 Very good command of the English language (both written and verbal communication).
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access).
 </li>
 <li>
 Proficiency in InDesign is an advantage.
 </li>
 <li>
 Detail-oriented, with the ability to work independently and within a team.
 </li>
 <li>
 Strong problem-solving skills with a proactive approach to tasks.
 </li>
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 Ability to manage multiple priorities while maintaining accuracy under pressure.
 </li>
 <li>
 Discretion in handling confidential information.
 </li>
 <li>
 From 3 to 8 years of administrative or assistant experience, preferably in a corporate environment.
 </li>
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 Experience supporting senior management or large teams is preferred.
 </li>
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 Familiarity with project management tools and software is an advantage.
 </li>
 <li>
 Knowledge of budget management and financial tracking processes is a plus.
 </li>
 </ul>
 
 
 
 
 
 
 Kind Note
 
 :
 
 
 
 
 
 
 
 * While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.
 
 
 
 
</div>

Department Assistant

Emirates NBD

<div>
 <ul>
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 Provide support to COO related to assigned tasks
 </li>
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 Manage and maintain COO schedule
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 Create and maintain filing systems, keeping dairies, arranging meetings/ appointments
 </li>
 <li>
 Prepare agendas and arrange for committees and other meetings
 </li>
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 Perform general office duties such as ordering supplies, maintaining records management systems.
 </li>
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 Handle tasks assigned by the COO related to Projects follow ups, preparing committee documents and reports, or any other requested task.
 </li>
 <li>
 Compile, transcribe and distribute minutes of meetings.
 </li>
 <li>
 Conduct research, compile data, and prepare papers for consideration and presentation by executives.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 1 to 5 years of experience in relevant field.
 </li>
 <li>
 Expert knowledge of MS Applications.
 </li>
 </ul>
 
 
</div>

COO Admin Assistant

Explore 49+ Executive assistant in Cairo this April. Find roles across top companies and apply now to boost your career.