executive assistant - governance, risk, compliance & property

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admin assistant

ceo personal assistant

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executive assistant - governance, risk, compliance & property Jobs in Cairo

executive assistant

Signify

<div>
 
 About Signify
 
 
 
 Through bold discovery and cutting-edge innovation, we lead an industry that is vital for the future of our planet: lighting. Through our leadership in connected lighting and the Internet of Things, we're breaking new ground in data analytics, AI, and smart solutions for homes, offices, cities, and beyond.
 
 
 At Signify, you can shape tomorrow by building on our incredible 125+ year legacy while working toward even bolder sustainability goals. Our culture of continuous learning, creativity, and commitment to diversity and inclusion empowers you to grow your skills and career.
 
 
 Join us, and together, we&rsquo;ll transform our industry, making a lasting difference for brighter lives and a better world.
 
 
 
 Job Summary
 
 
 
 
 More about the role
 
 
 
 Performs and coordinates administrative tasks to support management and teams with efficient office operations. Manages communication and schedules to facilitate organizational workflow.
 
 
 Key Areas of Responsibility
 
 
 <ul>
 <li>
 This role is responsible to support a team and/or senior leader with all administrative, organizational and operational matters in a timely manner.
 </li>
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 Support and organize own projects and events
 </li>
 <li>
 Data Management (including data storing and archive maintenance)
 </li>
 <li>
 Assist with On and Off boarding
 </li>
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 Provide travel booking and expense reporting support
 </li>
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 Process purchase orders
 </li>
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 Takes initiative and identifies problems in actual way of working, formulates alternatives and recommendations; develops and introduces new supporting sub-processes and improves existing processes
 </li>
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 Communication management (distribution lists, announcements, Microsoft Teams)
 </li>
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 Maintains confidential files and records with discretion.
 </li>
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 Facilitates communication between teams to enhance collaboration.
 </li>
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 Organizes and maintains office files and records to ensure easy access and retrieval.
 </li>
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 Schedules appointments and meetings to optimize time management for executives.
 </li>
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 Prepares and edits correspondence, reports, and presentations to support management.
 </li>
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 Handles incoming calls and inquiries to provide timely information and assistance.
 </li>
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 Coordinates travel arrangements and itineraries for staff and management.
 </li>
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 Assists in managing budgets and expense reports to maintain financial control.
 </li>
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 Supports project coordination by tracking deadlines and deliverables to ensure timely completion.
 
 
 </li>
 </ul>
 Critical Experiences
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field to ensure foundational knowledge in organizational and administrative functions.
 </li>
 <li>
 Minimum of 7 years experience in executive support or administrative roles involving calendar management, travel coordination, and confidential communication handling.
 </li>
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 No specific licenses required; however, proficiency certifications in Microsoft Office Suite and communication tools like Microsoft Teams are essential.
 
 
 </li>
 </ul>
 
 Everything we&rsquo;ll do for you
 
 
 
 You can grow a lasting career here. We&rsquo;ll encourage you, support you, and challenge you. We&rsquo;ll help you learn and progress in a way that&rsquo;s right for you, with coaching and mentoring along the way. We&rsquo;ll listen to you too, because we see and value every one of our 27,000+ people. We believe that a diverse and inclusive workplace fosters creativity, innovation, and a full spectrum of bright ideas. With a global workforce present in 70+ countries, we are dedicated to creating an inclusive environment where every voice is heard and valued, helping us all achieve more together.
 
 
 Come join us, and together we can light up the future.
</div>

Executive Assistant

EYouth

<div>
 
 We are looking for a highly organized, proactive, and trustworthy Senior Executive Assistant to
 
 
 serve as the CEO&rsquo;s right hand. This role is critical in ensuring the CEO operates at maximum
 
 
 efficiency by managing communications, priorities, and daily operations with precision and
 
 
 discretion.
 
 
 
 
 
 Key Responsibilities
 
 
 &bull; Manage and oversee the CEO&rsquo;s inbox: prioritize, draft, and respond to emails on his
 
 
 behalf
 
 
 &bull; Coordinate high-level external communications with partners, ministries, and key
 
 
 stakeholders
 
 
 &bull; Own and manage the CEO&rsquo;s calendar, including scheduling, meeting preparation, and
 
 
 follow-ups
 
 
 &bull; Prepare meeting briefs, summaries, and action points
 
 
 &bull; Track tasks, projects, and deadlines across different departments
 
 
 &bull; Ensure alignment and follow-through on CEO priorities
 
 
 &bull; Support day-to-day operational needs and act as a communication bridge between the
 
 
 CEO and internal teams
 
 
 &bull; Maintain strict confidentiality and handle sensitive information with professionalism
 
 
 &bull; Anticipate needs and proactively solve problems before they arise
 
 
 
 
 
 Requirements
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration or a related field
 
 
 &bull; Fluency in English and Arabic (written &amp; verbal) with strong executive-level writing skills
 
 
 &bull; 3&ndash;5+ years of experience in a similar role (Executive Assistant / Office Manager /
 
 
 Operations role)
 
 
 &bull; Exceptional organizational skills and attention to detail
 
 
 &bull; High level of discretion and professionalism
 
 
 &bull; Strong communication and stakeholder management skills
 
 
 &bull; Proficiency in Google Workspace, Microsoft Office, and AI productivity tools
 
 
 &bull; Ability to multitask, prioritize, and work under pressure
 
 
 &bull; Proactive mindset with strong problem-solving skills
 
</div>

Senior Executive Assistant - CEO

MAGRABi Retail Group

<div>
 
 
 Job Purpose
 
 
 
 Provide administrative support and coordination for direct manager travel plans, meetings, conferences, and correspondences in addition to managing the executive&rsquo;s personal and business calendar, including making appointments and prioritizing the most sensitive matters, and any other special projects to enable the direct manager to properly manage their time and achieve their targets, along with maintaining comprehensive and accurate records and performing minor accounting duties.
 
 
 
 
 
 
 Qualifications and Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree of business administration &ndash; preferably business or finance major.
 </li>
 <li>
 Communication and relationship management skills
 </li>
 <li>
 Strong PR and interpersonal skills
 </li>
 </ul>
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 8 - 10 years&rsquo; experience in the field of office management with at least 5 years working with executives&rsquo; representative
 </li>
 </ul>
 
 
 
 
 
 
 
 
 JOB RESPONSIBILITIES
 
 
 <ul>
 <li>
 Plan for the whole year, in conjunction with the Executive, calendar based on set targets and activities to ensure proper settings of travel, meetings, conferences, strategic meetings, and committees.
 </li>
 <li>
 Handle and coordinate all travel logistics for all business and personal trips requested by the Executive in alignment with the set travel budget, to ensure all trips are successful.
 </li>
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 Plan and schedule for all internal and external meetings and coordinate with all attendees to effectively manage the Executive time and ensure sustainability of all department operations.
 </li>
 <li>
 Attend all meetings to collect, analyze and communicate all meeting minutes with all stakeholders and follow up on assignments to maintain all meetings effectiveness.
 </li>
 <li>
 Act as the Executive delegate, to attend meetings on his/her behalf with internal and external parties to maximize the Executive ability to multitask and manage their priorities.
 </li>
 <li>
 Handle VIP meetings logistics whether held at the company premises or externally and represent the Executive with guests and visitors to maintain the company image.
 </li>
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 Control the Executive budget in terms of travel, stationary, meetings and any other miscellaneous expenses and ensure it doesn&rsquo;t exceed the set limits.
 </li>
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 Build and sustain positive strong relationships with internal co-workers and managers and external parties, such as: vendors, banks, suppliers, hotels, and travel agencies to facilitate the Executive job responsibilities.
 </li>
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 Handle all Executive&rsquo;s personal and business bills payment and issuance on time to avoid delays and penalties.
 </li>
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 Handle Executive&rsquo;s personal and business PR to ensure their connectivity and update with all business-related news and communities to enable effective relationship management.
 </li>
 <li>
 Filter and review the Executive&rsquo;s e-mails, reply to inquiries and business e-mails, and prepare business briefings and reporting to support the Executive in managing their time more effectively.
 </li>
 <li>
 Follow up on projects with stakeholders and subordinates to ensure getting all the work done on time.
 </li>
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 Plan and coordinate direct reports vacations and leaves plans on calendar and on system to maintain availability of required authorizations in order not to hinder operations.
 </li>
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 Act as gate keeper for all issues, requests and conflicts that may arise and need the Executive&rsquo;s input to limit or diminish any sort of disturbance or waste of time for the Executive to facilitate accomplishing their job effectively.
 </li>
 <li>
 File and archive all important files and documents and maintain their confidentiality to enable ease of access and information retrieval.
 </li>
 <li>
 Take part and handle company special projects and events as requested in coordination with other Assistants and Executives and ensure those projects are completed successfully.
 </li>
 </ul>
</div>

Executive Assistant - Governance, Risk, Compliance & Property

Talent 360 ME

<div>
 We are seeking a highly organized, proactive, and professional CEO Assistant / Office Manager to support top management and ensure smooth daily operations.
 
 
 Location: Masr El Gededa
 
 
 Working Hours: Sunday to Thursday (10:00 AM - 6:00 PM)
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO and management
 </li>
 <li>
 Manage calendars, meetings, and appointments efficiently
 </li>
 <li>
 Organize meetings, take minutes, and follow up on action points
 </li>
 <li>
 Handle confidential documents with a high level of discretion
 </li>
 <li>
 Coordinate with internal teams and external clients when needed
 </li>
 <li>
 Prepare reports, presentations, and Excel sheets
 </li>
 <li>
 Maintain organized filing systems and office operations
 </li>
 <li>
 Support ongoing projects and ensure timely follow-ups
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field
 </li>
 <li>
 Minimum 1 year of experience in a similar role (Executive Assistant / Office Manager)
 </li>
 <li>
 Previous experience in Real Estate or Banking is a plus
 </li>
 <li>
 Fluent in English &amp; Arabic (written and spoken)
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Strong proficiency in MS Office (Excel, Word, Outlook, PowerPoint)
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail
 </li>
 <li>
 Willingness and ability to travel outside Egypt when required (especially dubai)
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Social Insurance
 </li>
 <li>
 Medical Insurance
 </li>
 <li>
 Laptop provided
 </li>
 </ul>
</div>

CEO Assistant / Office Manager (Fluent Speaker)

<div>
 We are seeking a highly organized, proactive, and professional CEO Assistant / Office Manager to support top management and ensure smooth daily operations.
 
 
 Location: Masr El Gededa
 
 
 Working Hours: Sunday to Thursday (10:00 AM - 6:00 PM)
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO and management
 </li>
 <li>
 Manage calendars, meetings, and appointments efficiently
 </li>
 <li>
 Organize meetings, take minutes, and follow up on action points
 </li>
 <li>
 Handle confidential documents with a high level of discretion
 </li>
 <li>
 Coordinate with internal teams and external clients when needed
 </li>
 <li>
 Prepare reports, presentations, and Excel sheets
 </li>
 <li>
 Maintain organized filing systems and office operations
 </li>
 <li>
 Support ongoing projects and ensure timely follow-ups
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field
 </li>
 <li>
 Minimum 2 year of experience in a similar role (Executive Assistant / Office Manager)
 </li>
 <li>
 Previous experience in Real Estate or Banking is a plus
 </li>
 <li>
 Fluent in English &amp; Arabic (written and spoken)
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Strong proficiency in MS Office (Excel, Word, Outlook, PowerPoint)
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail
 </li>
 <li>
 Willingness and ability to travel outside Egypt when required (especially dubai)
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Social Insurance
 </li>
 <li>
 Medical Insurance
 </li>
 <li>
 Laptop provided
 </li>
 </ul>
</div>

Personal Assistant to CEO (Fluent English Speaker)

<div>
 
 MAP Advertising looking for a Personal Assistant to General Manager
 
 
 
 Are you a seasoned professional with a knack for strategic coordination and a high-level background in the advertising industry? We are looking for a powerhouse
 
 Personal Assistant
 
 to support our General Manager.
 
 
 
 What You'll Be Doing
 
 
 
 <ul>
 <li>
 Strategic Deputizing: Acting on behalf of the GM, delegating tasks, and making key decisions in their absence
 </li>
 <li>
 Operational Oversight: Managing accounts, overseeing budgets, and handling specific research projects
 </li>
 <li>
 Communication Hub: Screening inquiries, managing high-level correspondence, and liaising with top-tier clients and suppliers
 </li>
 <li>
 Executive Support: Organizing meetings, preparing briefing papers/presentations, and ensuring the GM is fully prepared for every engagement
 </li>
 <li>
 Project Management: Devising and maintaining sophisticated office and data management systems
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 What We're Looking For
 
 
 
 <ul>
 <li>
 Experience: At least 5 years specifically as a PA to senior management
 </li>
 <li>
 Education: University degree (Marketing or Advertising background preferred)
 </li>
 <li>
 Language: Native-level fluency in English (both written and spoken)
 </li>
 <li>
 Soft Skills: A polished, professional presence with the ability to handle high-pressure environments with a positive attitude
 </li>
 <li>
 Logistics: Must be a resident of Heliopolis, Nasr City, or nearby areas
 </li>
 </ul>
</div>

CEO personal Assistant

DISK - Deutsche Internationale Schule in Kairo

<div>
 
 Position Summary:
 
 
 The Admin Assistant provides high-level administrative, organizational, and communication support to the school principals. This role requires exceptional professionalism, discretion, and the ability to manage sensitive information.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive &amp; Administrative Support
 
 
 
 &bull; Manage the Principals&rsquo; calendar, schedule meetings, and coordinate appointments.
 
 
 &bull; Prepare agendas, presentations, reports, and briefing documents.
 
 
 &bull; Handle confidential and sensitive information with the highest level of discretion.
 
 
 &bull; Draft, translate, and review correspondence in German and English.
 
 
 
 Communication &amp; Coordination
 
 
 
 &bull; Attend meetings as required, take accurate minutes, and follow up on action items.
 
 
 &bull; Support coordination with the Board, educational authorities, and partner organizations.
 
 
 
 Operational &amp; Organizational Support
 
 
 
 &bull; Track deadlines, commitments, and strategic initiatives led by the principals.
 
 
 &bull; Support planning and execution of school events, official visits, and high-level meetings.
 
 
 &bull; Assist in preparing documentation for inspections, audits, or official submissions.
 
 
 &bull; Maintain organized filing systems (digital and physical).
 
 
 
 
 
 
 
 Required Qualifications:
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, Education, Languages, or a related field.
 
 
 &bull; Fluent German (spoken and written) &ndash; mandatory
 
 
 &bull; Fluent English (spoken and written).
 
 
 &bull; Minimum 3&ndash;5 years of experience in an executive assistant, administrative, or similar role.
 
 
 &bull; Experience in a school or educational institution is a strong advantage.
 
 
 
</div>

Administrative Assistant

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