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executive assistant & business support coordinator Jobs in Cairo

executive assistant & business support coordinator

executive office manager

executive assistant

PwC Middle East

<div>
 
 Line of Service
 
 
 
 Internal Firm Services
 
 
 
 Industry/Sector
 
 
 
 Not Applicable
 
 
 
 Specialism
 
 
 
 IFS - Internal Firm Services - Other
 
 
 
 Management Level
 
 
 
 Associate
 
 
 
 Job Description &amp; Summary
 
 
 
 To really stands out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.
 
 
 As an Associate, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution.
 
 
 PwC Professional skills and responsibilities for this management level include but are not limited to
 
 
 
 
 Financial
 
 
 
 
 <ul>
 <li>
 Adhere to budget
 
 
 </li>
 </ul>
 
 
 Customer
 
 
 
 
 <ul>
 <li>
 Diary management
 </li>
 <li>
 Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately
 </li>
 <li>
 Ensure Executive get to meetings on time with appropriate documentation
 </li>
 <li>
 Act as backup in managing other Executives&rsquo; diaries when their Assistants are not available
 </li>
 <li>
 Call management
 </li>
 <li>
 Handle and screen calls for Executive
 </li>
 <li>
 Take and pass messages to Executive in a timely manner
 </li>
 <li>
 Monitor Executives&rsquo; email inboxes when they are out of the office or at meetings and take action as necessary
 </li>
 <li>
 Assist other EAs during busy periods
 
 
 </li>
 </ul>
 
 
 Internal Process
 
 
 
 
 <ul>
 <li>
 Meetings
 </li>
 <li>
 Pro-active planning for meetings and follow up actions (documents, papers needed&hellip;)
 </li>
 <li>
 Organise local internal and external meetings, including organising catering, IT requirements etc
 </li>
 <li>
 Meet and greet visitors
 </li>
 <li>
 Partner and Executive general admin
 </li>
 <li>
 Develop understanding of PwC standards and formats
 </li>
 <li>
 Proofread and edit documents when required i.e. presentations, proposals, letters
 </li>
 <li>
 General filing
 </li>
 <li>
 Keeping Executive own contacts databases/business card storage up to date
 
 
 </li>
 </ul>
 
 
 Learning and Growth
 
 
 
 
 <ul>
 <li>
 Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
 </li>
 <li>
 Comply with PwC policies and procedures in all aspects of the role
 </li>
 <li>
 Build network of strong working relationships both internally and externally
 </li>
 <li>
 Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
 
 
 </li>
 </ul>
 
 
 Education
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 
 
 </li>
 </ul>
 
 
 Language
 
 
 
 
 <ul>
 <li>
 Proficiency in spoken and written English, Arabic is an advantage
 
 
 </li>
 </ul>
 
 
 Overall Experience
 
 
 
 
 <ul>
 <li>
 1-2+ years experience in an administrative role
 
 
 </li>
 </ul>
 
 
 Specific Experience
 
 
 
 
 <ul>
 <li>
 Experience with a professional services firm is an advantage
 
 
 </li>
 </ul>
 
 
 Knowledge and skills
 
 
 
 
 <ul>
 <li>
 Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
 </li>
 <li>
 Good oral and written communication skills
 </li>
 <li>
 Good interpersonal skills and intrapersonal skills
 </li>
 <li>
 Must possess a professional telephone manner
 </li>
 <li>
 Demonstrated ability to work under pressure
 </li>
 <li>
 Demonstrated team player and dedication to provide high level of service
 </li>
 <li>
 Must possess a warm, friendly and professional demeanor
 </li>
 <li>
 Knowledge of administrative systems and processes
 </li>
 <li>
 Ability to use Google including G suite
 </li>
 <li>
 Must possess good keyboard skills (at least 55wpm)
 
 
 </li>
 </ul>
 
 Education
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 
 Degrees/Field Of Study Required
 
 
 
 Degrees/Field of Study preferred:
 
 
 
 Certifications
 
 
 (if blank, certifications not specified)
 
 
 
 
 Required Skills
 
 
 
 
 Optional Skills
 
 
 
 
 Desired Languages
 
 
 (If blank, desired languages not specified)
 
 
 
 
 Travel Requirements
 
 
 
 
 Available for Work Visa Sponsorship?
 
 
 
 
 Government Clearance Required?
 
 
 
 
 Job Posting End Date
 
</div>

Executive Assistant

ELSEWEDY ELECTRIC

<div>
 
 The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Calendar management for executives
 </li>
 <li>
 Aid executive in preparing for meetings
 </li>
 <li>
 Responding to emails and document requests on behalf of executives
 </li>
 <li>
 Draft slides, meeting notes and documents for executives
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 2 to 6 years of experience
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 </ul>
 
 
</div>

PepsiCo

<div>
 
 Overview
 
 
 
 
 We Are PepsiCo
 
 
 
 PepsiCo is a leading name in North Africa&rsquo;s food and beverage industry, where our products are enjoyed by consumers daily across the region. We offer a robust portfolio of beloved brands like PEPSI, SEVEN-UP, DORITOS, CHEETOS and CHIPSY, designed to cater to the tastes and preferences of consumers. With a focus on local sourcing, production, and distribution, PepsiCo provides essential support to local economies and partners closely with communities throughout the region.
 
 
 
 Guiding Vision and Regional Impact
 
 
 
 PepsiCo&rsquo;s vision aligns with our global goal to be the Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive (pep+). This strategic transformation is committed to sustainable growth by putting people and the planet at the heart of our operations. In North Africa, this includes initiatives in responsible sourcing, waste reduction, and water conservation. Our regional programs empower local talent, boost employment, and provide support for local agriculture, particularly through partnerships with farmers and suppliers.
 
 
 
 Empowering Our People and Communities
 
 
 
 Our dynamic teams drive the PepsiCo culture in North Africa, embracing diversity and collaboration to solve local challenges and create innovative products. We are dedicated to fostering an inclusive workplace, one where every individual feels valued and empowered to be themselves. This commitment extends beyond our employees to positively impact the communities we serve, striving for shared growth and a healthier, more sustainable future for all.
 
 
 
 Diversity and Inclusion Commitment
 
 
 
 PepsiCo stands firmly behind our global commitment to diversity, equality, and human rights. We are proud to be an equal opportunity employer, ensuring a fair and welcoming workplace for all, regardless of age, gender, religion, disability, or any other characteristic. Our dedication to inclusion strengthens our workforce and helps drive our business forward, enriching both PepsiCo and the communities in North Africa.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Attend with the GM all strategic meetings &amp; develop minutes of meeting (MOMs).
 </li>
 <li>
 Provide support on consolidating &amp; developing different presentations (Business Reviews, Annual Operating Plans, Strategy Plans, etc.)
 </li>
 <li>
 Follow-up on tasks &amp; requests as required.
 </li>
 <li>
 Handle internal &amp; external correspondents such as e-mails, mails, calls.
 </li>
 <li>
 Schedule and arrange all logistics for meetings/ conferences/ business trips such as hotels, air tickets and visas.
 </li>
 <li>
 Manage all aspects of Travel &amp; Entertainment process in compliance with T&amp;E policy.
 </li>
 <li>
 Coordinate with other functions and team members for projects and assignments.
 </li>
 <li>
 Work independently in routine matters, determine appropriate course of action, intervene where necessary and liaise between departments &amp; keep managers informed where appropriate.
 </li>
 <li>
 Provide support &amp; handle Executive visits.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 Minimum 3-5 years of secretarial experience.
 </li>
 <li>
 Very Good command of written and spoken English.
 </li>
 <li>
 High degree of skill on modern office equipment.
 </li>
 <li>
 Effective listening and good communication skills.
 </li>
 <li>
 Work experience in a multi-national companies or regional offices.
 </li>
 <li>
 Very good proficiency at Word, Excel, PowerPoint.
 </li>
 <li>
 Competent use of application functionality (Emails and Scheduling).
 </li>
 </ul>
</div>

SNAP14 Production

<div>
 In this dynamic role, you will provide direct support to senior management, ensure seamless day-to-day operations, and contribute to the overall success of the business.
 
 As an essential partner to the executive team, you will manage schedules, facilitate communication, and handle confidential information with professionalism and discretion. Additionally, you will oversee business support functions, including office management, HR coordination, operational workflows, and sales team support, ensuring efficiency across all areas of the organization.
 
 
 Key Responsibilities:
 
 
 Executive Assistance:
 
 ● Serve as the primary point of contact for senior management, managing calendars, scheduling
 
 meetings, and coordinating travel arrangements.
 
 ● Prepare agendas, presentations, and reports for executive meetings and follow up on action
 
 items to ensure completion.
 
 ● Act as a liaison between senior management and internal/external stakeholders, ensuring clear
 
 and timely communication.
 
 ● Handle confidential and sensitive information with discretion and professionalism.
 
 
 Business Support Coordination:
 
 ● Oversee daily office operations, ensuring an efficient and professional work environment.
 
 ● Manage administrative tasks, including correspondence, document filing, and maintaining
 
 accurate records.
 
 ● Coordinate cross-departmental projects, ensuring alignment with company goals and
 
 timelines.
 
 ● Develop and implement Standard Operating Procedures (SOPs) to streamline administrative
 
 and operational processes.
 
 
 HR and Team Support:
 
 ● Support HR functions, including onboarding new employees, maintaining personnel records,
 
 and organizing employee engagement activities.
 
 ● Assist in recruitment efforts by posting job openings, scheduling interviews, and coordinating
 
 candidate communication.
 
 ● Track and document employee development plans, ensuring alignment with organizational
 
 goals.
 
 
 Office Management and Maintenance:
 
 ● Ensure the office is well-maintained, clean, and fully stocked with necessary supplies and
 
 equipment.
 
 ● Manage relationships with vendors and service providers, including cleaning services,
 
 maintenance contractors, and utility providers.
 
 ● Monitor and address office infrastructure needs, such as repairs, equipment maintenance, and
 
 workspace organization.
 
 Plan and oversee office layout changes or improvements to maintain a functional and
 
 welcoming environment.
 
 ● Ensure safety and security protocols are in place, including emergency procedures and
 
 compliance with local regulations.
 
 Sales Support:
 
 ● Provide administrative support to the sales team by managing schedules, updating sales
 
 documentation, and tracking follow-ups.
 
 ● Monitor the progress of sales tasks, ensuring that nothing falls through the cracks and all
 
 sales-related activities are on track.
 
 ● Regularly communicate with the sales team to identify outstanding tasks and follow up to
 
 ensure timely completion.
 
 ● Maintain and update the CRM or sales tracking system with accurate and up-to-date
 
 information.
 
 ● Collaborate with the sales team to ensure consistent progress and efficiency in pushing sales
 
 opportunities forward.
 
 ● Support in preparing sales presentations, proposals, and reports as needed.
 
 
 Operational Coordination:
 
 ● Manage vendor relationships, including procurement, negotiations, and payments.
 
 ● Monitor logistical needs for events, meetings, and company activities.
 
 ● Collaborate with IT and other departments to optimize workflows through technology and
 
 automation.
 
 
 
 Requirements
 
 
 
 
 What we are looking for?
 
 
 
 <ul>
 <li>
 A dynamic person who wants to work and grow a company that functions as a balanced family.
 
 </li>
 <li>
 Someone with previous experience in a dynamic assistant role.
 
 </li>
 <li>
 Understanding of Software tools is a plus.
 
 </li>
 <li>
 A deep understanding of document organization and scheduling.
 
 </li>
 <li>
 Preferably with previous experience with Zoho apps and/or other software tools or systems
 
 </li>
 <li>
 Great communication skills and the ability to build and maintain relationships with internal and external stakeholders at all levels.
 
 </li>
 <li>
 An analytical mind, with strong attention to detail.
 
 </li>
 <li>
 Written and verbal English and Arabic is a must.
 
 </li>
 <li>
 Flexible with working hours and days.
 
 </li>
 <li>
 You&rsquo;re dynamic, full of ideas to develop and implement - and quickly!
 
 </li>
 <li>
 You&rsquo;re resourceful, able to find another way to achieve your objective with maximum impact and find solutions (not problems).
 
 </li>
 <li>
 You&rsquo;re growth-minded; always wanting to go a step further and do better.Skills and Competencies:
 
 </li>
 </ul>
 ● Exceptional organizational and multitasking skills, with the ability to manage multiple priorities
 
 effectively.
 
 ● Strong communication and interpersonal skills, capable of liaising with stakeholders at all
 
 levels.
 
 ● Proactive problem-solving abilities and a resourceful approach to challenges.
 
 ● High level of discretion and professionalism when handling confidential information.
 
 ● Strong attention to detail and commitment to quality.
 
 ● Requirements:
 
 ● Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field preferred.
 
 ● 3-5 years of experience in a similar role, supporting senior management and overseeing
 
 administrative functions.
 
 ● Proficiency in office management tools (e.g., Google Workspace, Microsoft Office) and CRM
 
 systems (e.g., Zoho CRM or similar).
 
 ● Fluent in English (written and verbal); proficiency in Arabic is a plus.
 
 ● Experience in coordinating cross-departmental operations, managing vendors, and supporting
 
 sales teams.
 
 
 What we are looking for?
 
 ● A dynamic person who wants to work and grow a company that functions as a balanced family.
 
 ● Someone with previous experience in a dynamic assistant role.
 
 ● Understanding of Software tools is a plus.
 
 ● A deep understanding of document organization and scheduling.
 
 ● Preferably with previous experience with Zoho apps and/or other software tools or systems
 
 ● Great communication skills and the ability to build and maintain relationships with internal and
 
 external stakeholders at all levels.
 
 ● An analytical mind, with strong attention to detail.
 
 ● Written and verbal English and Arabic is a must.
 
 ● Flexible with working hours and days.
 
 ● Experience in coordinating cross-departmental operations, managing vendors, and supporting
 
 sales teams.
 
 ● You&rsquo;re dynamic, full of ideas to develop and implement - and quickly!
 
 ● You&rsquo;re resourceful, able to find another way to achieve your objective with maximum impact
 
 and find solutions (not problems).
 
 ● You&rsquo;re growth-minded; always wanting to go a step further and do better.
 
 
 
 Benefits
 
 
 
 Mobile phone line
 
 
 
 ADSL package
 
 
 
 Unlimited Personal Time Off after 3 months
 
 
 
 Ability to request remote working days after 3 months
 
 
 Annual employee profit share
 
 Health insurance
 
 Social insurance
 
 Ability to apply for the Professional Growth Program after 1 year
 
 
 
</div>

Executive Assistant & Business Support Coordinator

<div>
 
 Line of Service
 
 
 
 Advisory
 
 
 
 Industry/Sector
 
 
 
 Not Applicable
 
 
 
 Specialism
 
 
 
 Advisory - Other
 
 
 
 Management Level
 
 
 
 Senior Associate
 
 
 
 Job Description &amp; Summary
 
 
 
 A career in Administration and Secretarial Services within MERC Consulting will give you with the opportunity to provide administrative support to PwC employees. You&rsquo;ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.
 
 
 
 Responsibilities
 
 
 
 As a Senior Associate, you&rsquo;ll work as part of a team of problem solvers with extensive consulting and industry experience, helping our clients solve their complex business issues from strategy to execution. Specific responsibilities include but are not limited to:
 
 
 
 
 Financial
 
 
 
 
 <ul>
 <li>
 Adhere to budget
 
 
 </li>
 </ul>
 
 
 Customer
 
 
 
 
 <ul>
 <li>
 Diary management
 </li>
 <li>
 Extensive management of online diaries, book appointments and arrange meetings, updates as required
 </li>
 <li>
 Ensure Executive/s get to meetings on time with appropriate documentation
 </li>
 <li>
 Act as back up in managing other Executives&rsquo; and Principals&rsquo; diaries when their EAs are not available
 </li>
 <li>
 Call management
 </li>
 <li>
 Handle and screen calls for Executive/s
 </li>
 <li>
 Take and pass messages to Executive/s in a timely manner
 </li>
 <li>
 Email management
 </li>
 <li>
 Monitor Executives&rsquo; email inboxes when they are out of the office or at meetings and taking action as necessary
 </li>
 <li>
 Client relationships
 </li>
 <li>
 Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
 </li>
 <li>
 Assist other EAs during busy periods
 
 
 </li>
 </ul>
 
 
 Internal Process
 
 
 
 
 <ul>
 <li>
 Meetings
 </li>
 <li>
 Pro-active planning for meetings and follow up actions (documents, papers needed&hellip;)
 </li>
 <li>
 Organise local internal and external meetings, including organising catering, IT requirements etc
 </li>
 <li>
 Meet and greet visitors
 </li>
 <li>
 Partner and Executive general admin
 
 
 </li>
 </ul>
 
 
 Education
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 
 
 </li>
 </ul>
 
 
 Language
 
 
 
 
 <ul>
 <li>
 Proficiency in spoken and written English and Arabic
 
 
 </li>
 </ul>
 
 
 Overall Experience
 
 
 
 
 <ul>
 <li>
 3 +years&rsquo; experience in an administrative role
 
 
 </li>
 </ul>
 
 
 Specific Experience
 
 
 
 
 <ul>
 <li>
 Experience with a professional services firm preferred
 
 
 </li>
 </ul>
 
 
 Knowledge and Skills
 
 
 
 
 <ul>
 <li>
 Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
 </li>
 <li>
 Good oral and written communication skills
 </li>
 <li>
 Good interpersonal skills
 </li>
 <li>
 Must possess a professional telephone manner
 </li>
 <li>
 Demonstrated ability to work under pressure
 </li>
 <li>
 Demonstrated team player and dedication to provide high level of service
 </li>
 <li>
 Must possess a warm, friendly and professional demeanor
 
 
 </li>
 </ul>
 
 Education
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 Degrees/Field of Study required:Degrees/Field of Study preferred:
 
 
 
 Certifications
 
 
 (if blank, certifications not specified)
 
 
 
 
 Required Skills
 
 
 
 
 Optional Skills
 
 
 
 
 Desired Languages
 
 
 (If blank, desired languages not specified)
 
 
 
 
 Travel Requirements
 
 
 
 Up to 20%
 
 
 
 Available for Work Visa Sponsorship?
 
 
 
 No
 
 
 
 Government Clearance Required?
 
 
 
 No
 
 
 
 Job Posting End Date
 
</div>

MERC Consulting - Executive Assistant - Cairo

AbbVie

<div>
 
 
 Purpose Statement
 
 
 
 
 
 
 To provide administrative support to the Immunology TA Intercon. Manage, coordinate, document and follow up with the TA Head Immunology Intercon on meetings/ events organization and support cross functional processes follow up. Provide project management support to the TA Head on key projects.
 
 
 
 
 
 
 Major Responsibilities:
 
 
 <ul>
 <li>
 Supports in a dedicated way the TA Head Immunology with secretarial, administrative, organizational, and travelling requests. Maintains and manages calendars, including event, meeting and travel scheduling and domestic and international travel arrangements.
 </li>
 <li>
 Organizes meeting and events for Immunology Leadership Team (Bi-weekly core-meetings, monthly XLT meetings, Intercon Immunology Network (ION)), organizing internal and external meetings and take care of the operational elements (booking of rooms, minutes, monitoring progress of actions).
 </li>
 <li>
 Assists on documentation and files management, ensures documents are filed accurately and timely, and official documents are renewed timely.
 </li>
 <li>
 Provides project management support to the Immunology TA Head Immunology on key projects, including action item tracking, organization and communication of team materials (e.g. meeting minutes, Sharepoint sites, etc.).
 </li>
 <li>
 Assist in getting monthly information on update of org charts from TA Heads Immunology LBUs, Monthly reports, Prepare and update the TA Immunology yearly calendar, Create, handle and follow-up POs for medical projects, Create/Update MA distribution lists.
 </li>
 <li>
 Applies basic project management principles and techniques to the coordination and completion of assigned goals and tasks. Prioritize tasks with effective use of time.
 </li>
 <li>
 Compiles and provides routine standard reports on a monthly and ad hoc basis. Proactively address conflicting, incorrect, insufficient, or inappropriate information prior report publication. Assist with collection and analysis of project and process data and metrics. Apply basic project management tools for metrics collection. Participate in the development of guidelines and checklists.
 </li>
 <li>
 Interacts with employees, managers and Directors in support of project coordination.
 </li>
 <li>
 Assesses performance against plans, processes, and practices to determine effectiveness and recommend areas for process improvement to Leadership team and Immunology community.
 </li>
 <li>
 Establishes and maintains strong network within department and external clients.
 </li>
 <li>
 Ensures timely flow of communication and continually updates TA Head Immunology and group regarding project(s) in order to manage expectations. With some oversight, exercises appropriate judgment to efficiently progress deliverables using formal channels and informal networks, key policies, procedures, and are consistent with the organization&rsquo;s culture.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required, preferably in a technical, or project management related discipline.
 </li>
 <li>
 Minimum 3 to 5 years of executive assistant related experience with an experience providing support to Sr. Director level or equivalent.
 </li>
 <li>
 Experience in pharmaceutical industry is preferred.
 </li>
 <li>
 English fluency both verbal and written.
 </li>
 <li>
 Advanced knowledge of Microsoft Office Suite, Outlook, Virtual meeting platforms (Microsoft teams, Zoom etc.) understanding of business processes and requirements.
 </li>
 <li>
 Strong planning and organization skills.
 </li>
 <li>
 Self-starter, able to function at a high level with general instruction, has a proactive approach
 </li>
 <li>
 Must be self-directed and work well in a team environment, be able to work on multiple projects concurrently and meet commitments, possess excellent oral and written communication skills, be process-oriented, convert goals to tasks and define estimates on time and requirements to achieve goal objectives, and demonstrate initiative.
 </li>
 <li>
 Adaptable, deals with ambiguity, learns quickly, flexible and can change course quickly when needed.
 </li>
 <li>
 Professional demeanor and ability to maintain confidentiality.
 </li>
 </ul>
 
 
 
 
 
 Key Stakeholders:
 
 
 
 
 
 
 
 Internal Stakeholders:
 
 Intercon Immunology Core-team, Affiliate Immunology Network, Brand Teams, Region and Area colleagues, Finance, &hellip;.
 
 
 
 External Stakeholders:
 
 Customers, travel agencies, suppliers.
 
</div>

Executive Assistant Medical Immunology Intercon (Contractor)

Al-Futtaim

<div>
 
 
 Company:
 
 Al Futtaim Private Company LLC
 
 
 
 
 
 
 Overview of the Role:
 
 
 
 The Office Manager provides comprehensive executive, administrative, and clerical support This role requires a high level of professionalism, discretion, and judgment, as it involves handling sensitive information and interacting with senior stakeholders. The Office Manager ensures the smooth and efficient functioning of the office by managing schedules, communications, travel arrangements, reports, and office operations, enabling the Director to focus on strategic priorities.
 
 
 
 
 
 
 What You Will Do:
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Act as the first point of contact for her manager, liaising with internal and external stakeholders.
 </li>
 <li>
 Draft and prepare correspondence, official letters, reports, agendas, and presentations.
 </li>
 <li>
 Manage incoming calls, emails, and inquiries with professionalism and discretion.
 </li>
 <li>
 Maintain confidentiality and ensure all administrative tasks are handled efficiently and accurately.
 </li>
 </ul>
 
 
 
 
 
 Schedule &amp; Meeting Management
 
 
 <ul>
 <li>
 Maintain and manage the Director&rsquo;s daily calendar and appointments.
 </li>
 <li>
 Arrange meetings, prepare agendas, and ensure the Director is fully briefed.
 </li>
 <li>
 Attend meetings when required to record minutes and follow up on action points.
 </li>
 <li>
 Ensure meeting documentation is circulated promptly and accurately.
 </li>
 </ul>
 
 
 
 
 
 Travel Coordination
 
 
 <ul>
 <li>
 Plan and coordinate travel arrangements, including ticket and hotel bookings, visas, and related documentation, in line with company policy.
 </li>
 <li>
 Prepare travel expense reports and ensure compliance with the company&rsquo;s travel policy.
 </li>
 <li>
 Optimize travel itineraries for cost-effectiveness and business efficiency.
 </li>
 </ul>
 
 
 
 
 
 Office &amp; Resource Management
 
 
 <ul>
 <li>
 Oversee the upkeep of the Director&rsquo;s office, ensuring all equipment and facilities are in proper working condition.
 </li>
 <li>
 Manage office supplies, including stationery and groceries, ensuring cost efficiency.
 </li>
 <li>
 Maintain effective office systems for filing, data management, and document circulation.
 </li>
 </ul>
 
 
 
 
 
 Reporting &amp; Documentation
 
 
 <ul>
 <li>
 Support the preparation of executive-level reports, presentations, and tracking tools.
 </li>
 <li>
 Ensure reports and deliverables are completed accurately and on time.
 </li>
 <li>
 Coordinate document flow and maintain organized filing systems for easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 Required Skills to Be Successful:
 
 
 <ul>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Ability to handle confidential information with discretion and professionalism.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Strong interpersonal skills and ability to work across different teams.\
 </li>
 </ul>
 
 
 
 
 
 What Qualifies You for the Role:
 
 
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 6-10 years' of relevant experience, including at least 2 years as a Personal Assistant or Executive Secretary supporting senior management in a large, fast-paced organization.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Excellent communication and presentation skills.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Attention to detail and accuracy.
 </li>
 <li>
 Professional demeanor and strong business acumen.
 </li>
 <li>
 Team player with a proactive and solution-oriented mindset.
 </li>
 </ul>
 
 
</div>

Executive Office Manager

Explore 56+ Executive assistant in Cairo this November. Find roles across top companies and apply now to boost your career.

56 executive assistant jobs IN Cairo

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant & Business Support Coordinator

MERC Consulting - Executive Assistant - Cairo

Executive Assistant Medical Immunology Intercon (Contractor)

Executive Office Manager