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administrative assistant ( document controller) Jobs in Cairo

administrative assistant ( document controller)

administrative supervisor

admin assistant

Grand Technology

Grand Technology is seeking a highly organised and motivated Receptionist / Admin Assistant to join our growing team. This full-time position will be based in El Sheikh Zayed ( Beverly Hills, West Square). The Receptionist / Admin Assistant will provide comprehensive administrative support to ensure the smooth running of our daily operations.&nbsp; This role requires a proactive individual with excellent communication and interpersonal skills, capable of managing multiple tasks efficiently and effectively. Responsibilities * Provide general administrative support, including but not limited to managing correspondence, scheduling meetings, and maintaining filing systems using Microsoft office.&nbsp; * Assist with arrangements, including booking flights, internal meetings within the organization.&nbsp; * Prepare and process general reports, including Top management reports. * Maintain office supplies and equipment. * Handle incoming and outgoing mail. * Support various departments with ad-hoc administrative tasks. * Manage and maintain databases and spreadsheets. * Assist with the preparation of presentations and reports. * Contribute to a positive and collaborative working environment. Qualifications * Proven experience as an administrative assistant, receptionist, or in a similar role. * Excellent written and verbal communication skills in English. * Strong organizational and time management skills. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Ability to multitask and priorities effectively. * Proactive approach and ability to work independently. * Excellent interpersonal skills and ability to work as part of a team. * Strong attention to detail and accuracy. * Ability to maintain confidentiality. &nbsp;

Receptionist / Admin Assistant

Hanini Consulting

<div>
 
 We are seeking a motivated and reliable Administrative Assistant to provide exceptional office and administrative support to our team. The ideal candidate will be highly organized, detail-oriented, tech-savvy, and able to communicate effectively with clients, staff, and management. This role requires a proactive approach to managing daily tasks, coordinating schedules, and ensuring smooth office operations. The position requires working in alignment with US time zones.
 
 
 
 Key Responsibilities
 
 
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 Manage incoming and outgoing correspondence, including phone calls, emails, mail, and packages.
 
 
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 Schedule and coordinate appointments, meetings, and tours, ensuring timely follow-up.
 
 
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 Manage and maintain managers&rsquo; calendars, including resolving scheduling conflicts and sending reminders.
 
 
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 Maintain and organize digital and virtual filing systems.
 
 
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 Prepare and process documents, reports, and forms accurately.
 
 
 </li>
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 Assist in screening potential prospects or clients and provide information as needed.
 
 
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 Coordinate with building management, vendors, and service providers to ensure operations run smoothly.
 
 
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 Receive and process payments, maintain accurate records, and handle basic bookkeeping tasks.
 
 
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 Provide front desk reception duties, greeting visitors in a professional manner.
 
 
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 Monitor and order office supplies, ensuring the workspace remains clean and organized.
 
 
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 Handle customer inquiries, complaints, and requests with professionalism and courtesy.
 
 
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 Utilize and update CRM systems to manage client data and track interactions.
 
 
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 Use task/project management platforms to track deadlines, log into company systems, and maintain workflow efficiency.
 
 
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 Support management with administrative tasks, including data entry and report preparation.
 
 
 
 </li>
 </ul>
 
 Qualifications &amp; Skills
 
 
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 Proven experience in administrative, front desk, or office support roles.
 
 
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 Strong organizational and multitasking skills with excellent attention to detail.
 
 
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 Excellent verbal and written communication abilities.
 
 
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 Ability to work independently and collaboratively as part of a team.
 
 
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 Strong interpersonal skills and the ability to build rapport with clients and colleagues.
 
 
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 High level of discretion and ability to handle confidential information.
 
 
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 Proficiency with office software, CRM systems, and scheduling/task management platforms (e.g., Google Calendar, Outlook, Trello, Asana, or Monday.com).
 
 
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 Tech-savvy with the ability to quickly adapt to new tools and digital workflows.
 
 
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 Flexibility and availability to work according to US time zones.
 
 
 
 
 
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 </ul>
 Requirements
 
 
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 Bachelor&rsquo;s degree in Business Administration, Office Management, or related field.
 
 
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 Relevant certifications in office administration, customer service, or software proficiency (preferred).
 
 
 </li>
 </ul>
</div>

Admin Assistant

Marriott International

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 25126080
 
 
 
 Job Category
 
 Administrative
 
 
 
 Location
 
 JW Marriott Hotel Cairo, Ring Road- Mirage City- P.O.Box 427, Cairo, Egypt, Egypt, 11757VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Management
 
 
 
 Job Summary
 
 
 
 Supports the General Manager and his/her team by assisting on administrative responsibilities. Duties include organizing, composing and distributing correspondence to both employees and guests, initial response and follow up to inquiries and collecting and tracking problem resolution information.
 
 
 
 CANDIDATE PROFILE
 
 
 
 
 Education And Experience
 
 
 
 <ul>
 <li>
 High school diploma or GED; 1 year experience in the administrative assistance, clerical services, or related professional area.
 
 
 </li>
 </ul>
 OR
 
 
 <ul>
 <li>
 2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major; no work experience required.
 
 
 </li>
 </ul>
 
 CORE WORK ACTIVITIES
 
 
 
 
 Providing Documentation and Reporting Support
 
 
 
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 Assists managers in preparation of various reports and presentations.
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 Attends, transcribes and distributes minutes, and participate in staff meetings, executive committee meeting and department meetings as needed.
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 Makes new files, maintains existing files.
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 Maintains giveaway/donation files and assists in making reservations.
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 Provides administrative support to manager/s and department.
 
 
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 </ul>
 
 Supporting Correspondence
 
 
 
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 Composes, produces and signs correspondence on routine matters.
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 Produces and distributes correspondence as required.
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 Answers department phones.
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 Acts as a receptionist for manager and, when necessary, other department members, providing assistance to callers as required.
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 Sorts and distributes mail.
 
 
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 </ul>
 
 Providing Exceptional Customer Service
 
 
 
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 Providing services that are above and beyond for customer satisfaction and retention.
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 Ensures the quality, standards and meets the expectations of the customers on a daily basis.
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 Attends meetings and communicates with executive and peers as an effort to improve quality of service.
 
 
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 Additional Responsibilities
 
 
 
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 Ensures VIP amenity requests from GM/DOPS are handled in timely manner.
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 Signs for managers and release, with specific permission.
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 Communicates the importance of safety procedures, detailing procedure codes, ensuring employee understanding of safety codes, monitoring processes and procedures related to safety.
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 Attends meetings to plan, organize, prioritize, coordinate and manage activities.
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 Works with other people to gather the information necessary to manage projects, achieve goals, and resolve problems.
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 Informs and/or updates the executives and peers on relevant information in a timely manner.
 
 
 </li>
 </ul>
 
 At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
 
 
 
 Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of &ldquo;Wonderful Hospitality. Always.&rdquo; by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that&rsquo;s synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
 
 
 JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you&rsquo;re happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand&rsquo;s namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you&rsquo;ll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That&rsquo;s The JW Treatment&trade;. In joining JW Marriott, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
</div>

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 25103180
 
 
 
 Job Category
 
 Administrative
 
 
 
 Location
 
 Sheraton Cairo Hotel &amp; Casino, Galae Square, Cairo, Egypt, Egypt,VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Non-Management
 
 
 
 Position Summary
 
 
 
 Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.
 
 
 Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests&rsquo; service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
 
 
 
 At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
 
 
 
 When you join the Sheraton family, you become a member of its global community. We&rsquo;ve been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We invite, we welcome, and we connect guests through engaging experiences and thoughtful service. If you&rsquo;re a team player who is excited to deliver a meaningful guest experience, we encourage you to explore your next career opportunity with Sheraton. Join us on our mission to be &lsquo;The World&rsquo;s Gathering Place&rsquo;. In joining Sheraton Hotels &amp; Resorts, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
</div>

Admin Assistant-Finance

Deutsche Bank

<div>
 
 Position Overview
 
 
 
 Location: Buenos Aires | Argentina
 
 
 
 
 Overview
 
 
 
 As an employee of Deutsche Bank in Argentina, you will provide support to the banking team in Argentina a certain other offices in Latin America. You will also be expected to be the office manager of the offices in Argentina in the day to day operations to ensure seamless operation of the office.
 
 
 
 What We Offer You
 
 
 
 A diverse and inclusive environment that embraces change, innovation, and collaboration.
 
 
 Employee Resource Groups support an inclusive workplace for everyone and promote community engagement.
 
 
 Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits.
 
 
 Educational resources, matching gift and volunteer programs
 
 
 
 What You&rsquo;ll Do
 
 
 
 In charge of day-to-day operation of the Argentina DB office with respect to managing vendors, request and monitor supplies, processing of expenses, payment of utilities and bills, assisting with local regulatory reporting requirements .
 
 
 Direct executive assistant support of bankers in Argentina. Booking of travel, process Travel &amp; Entertainment expenses, manage MD calendar, arrange client meetings, informing them about the daily activities and upcoming issues.
 
 
 Administrative support to visitors and DB teams from other locations when visiting the office.
 
 
 Operational arrangements for events when necessary: Venue reservations, meals, tickets, lodging, gifts, drivers, work material, etc.
 
 
 Stay abreast of guidelines including T&amp;E, G&amp;E, Cross Border and all Compliance and DB policies; Be aligned with best practices. Learn systems and apply new guidelines.
 
 
 Assist with certain business analytics as requested by bankers, preparation of presentation materials for bankers. Learn DB tools, share drives, client manager, and other tools to assist in certain administrative matters related to deal teams.
 
 
 Help onboard and offboard employees when necessary.
 
 
 Liaise with COO, DB Technology, Real Estate team and other stakeholders to make sure bankers have resources that they need.
 
 
 
 Skills You&rsquo;ll Need
 
 
 
 3+ years of relevant experience, Microsoft skills
 
 
 Bachelor&rsquo;s degree or above
 
 
 Spanish and English language proficiency
 
 
 
 Skills That Will Help You Excel
 
 
 
 Excellent communication skills, both written and spoken
 
 
 Strong analytic skills
 
 
 Leadership
 
 
 Self-motivated
 
 
 Self-starter, multitasker
 
 
 
 Expectations
 
 
 
 It is the Bank&rsquo;s expectation that employees hired into this role will work in person in the Argentina office in accordance with the Bank&rsquo;s working model.
 
 
 Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion.
 
 
 
 Deutsche Bank Values &amp; Diversity
 
 
 
 We believe talent is found in all cultures, countries, races, ethnicities, genders, sexual orientations, disabilities, beliefs, generations, backgrounds and experiences. We pursue a working environment where everyone can be authentic and feel a sense of belonging. Click here to find out more about our diversity and inclusion efforts.
 
 
 We are an Equal Opportunity Employer - Veterans/Disabled and other protected categories.
 
 
 Click these links to view the following notices: EEO is the Law poster and supplement ; Employee Rights and Responsibilities under the Family and Medical Leave Act ; Employee Polygraph Protection Act and Pay Transparency Nondiscrimination Provision
 
 
 Learn more about your life at DB through the eyes of our current employees: https://careers.db.com/life
 
 
 
 We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.
 
 
 Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.
 
 
 We welcome applications from all people and promote a positive, fair and inclusive work environment.
</div>

Office Manager for Buenos Aires | Argentina

Four Seasons Hotels and Resorts

<div>
 
 About Four Seasons
 
 
 
 Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
 
 
 At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
 
 
 
 About the location:
 
 
 
 Classical grandeur in the heart of Cairo. Flanked by zoological gardens and the western bank of the Nile, our address in Giza&rsquo;s prestigious First Mall complex puts you in the centre of it all. Catch a glimpse of the river or the Great Pyramids from your room as you head out to explore the ancient wonders, or spend the day by the pool, indulging in an aromatic massage once reserved for Egyptian royalty. Or opt for shopping in the high-end boutiques at the First Mall or experience the best of gastronomy aboard our First Nile Boat, offering panoramic Nile views and brilliant international cuisine.
 
 
 
 Assistant Information Technology Manager
 
 
 
 Four Seasons Hotel Cairo at The First Residence is looking for a talented and experienced Assistant Information Technology Manager who shares our passion for excellence and is enthusiastic about creating the ultimate experience.
 
 
 
 About The Role
 
 
 
 Assistant Information Technology Manager who shares our passion for excellence and is enthusiastic about creating the ultimate experience.
 
 
 
 What You Will Do
 
 
 
 Maintain harmonious and professional relationships with all departments and the Home Office.
 
 
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 Comply with and enforce Four Seasons&rsquo; Category One and Category Two Work Rules and Standards of Conduct as outlined in EmPact.
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 Must have strong interpersonal skills and be able to relate to all levels of staff.
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 Must be able to assist hotel guests with technical requirements and issues.
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 Must be able to provide high levels of service and support to admin users as per the contracted Service Level Agreement.
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 Assist in other areas of the accounting office as needed.
 
 
 </li>
 </ul>
 Product Functions
 
 
 <ul>
 <li>
 Ensure critical systems, specifically Front Office Property Management System, Call Accounting, HSIA, PABX, and Food &amp; Beverage Point of Sales computer systems are available twenty-four (24) hours per day.
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 Establish and maintain user procedures and hardware familiarization for all systems.
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 Provide administration services, to include: contribution to technology capital and operating budgets.
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 Provide Systems Administration, including maintaining user/group accounts, user configuration, troubleshooting access problems, and completion of on-site documentation.
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 Assist in Server infrastructure management, performance monitoring, Operating System upgrades, and troubleshooting.
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 Ensure effective support for other systems, including back office, sales and catering, and human resources applications, and any other systems at the property.
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 Provide system support services, including service outage diagnosis, troubleshooting, and restoration of service, and virus protection management.
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 Maintain and promote Four Seasons' core technology standards as outlined in the Four Seasons IT Core Standards.
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 Assist in the coordination of new acquisitions and major projects as required.
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 Participate in property-level, corporate-initiated technology implementations.
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 Good knowledge and support for Desktop OS and applications, including patches.
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 Provide direct guest support and quality support to function rooms and conference services.
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 Administer Lotus Notes, connection to global VPN, and other communication tools.
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 <li>
 Assist in the process of systems backup and recovery procedures.
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 <li>
 Assist in the management of third-party vendors.
 </li>
 <li>
 Provide 24 / 7 support for mission-critical systems.
 </li>
 <li>
 Assist with network support and security of the hotel network, and Active Directory maintenance.
 
 
 </li>
 </ul>
 Server Infrastructure maintenance, Network Infrastructure maintenance &ndash; wired &amp; wireless, Network protection and failover tools implementation (Firewall, web security, multi-homing devices, etc).
 
 
 <ul>
 <li>
 Perform any additional duties as assigned by the Director of Finance/Assistant Director of Finance or Director of IT.
 
 
 </li>
 </ul>
 Profit Functions
 
 
 <ul>
 <li>
 Recommend new applications as requested by hotels to streamline business processes.
 </li>
 <li>
 Implement technology &ldquo;best practices&rdquo;.
 </li>
 <li>
 Provide HSIA Guest and Customer support when no contract with third parties exists.
 
 
 </li>
 </ul>
 
 What You Bring
 
 
 
 Have college degree, preferably specializing in management or equivalent experience, is required.
 
 
 Know about Rooms &amp; Front Office, labor control, merchandising, and accounting.
 
 
 Have the ability to operate computer equipment and other Rooms &amp; Front Office computer systems.
 
 
 Have reading, writing, and oral proficiency in the English language.
 
 
 2+ years of previous experience in a similar role in five-star luxury hotels
 
 
 
 What We Offer
 
 
 
 Competitive Salary, wages, and a comprehensive benefits package
 
 
 Excellent Training and Development opportunities
 
 
 Complimentary Dry Cleaning for Employee Uniforms
 
 
 Complimentary Employee Meals
 
 
 Complimentary stays at FS properties (based on availability), with discounted meals.
 
 
 Dental and medical/disability/life insurance
 
 
 Retirement benefits/pension
 
 
 Employee service awards
 
 
 Annual employee party/social and sporting events
 
 
 
 Schedule &amp; Hours
 
 
 
 Full-time&ndash;Time Job with 5 working days a week.
</div>

Assistant Information Technology Manager

FELOP Accountant's

<div>
 <ul>
 <li>
 
 
 We Need Secretary and Personal
 
 
 
 
 Assistant
 
 
 </li>
 </ul>
 
 
 
 
 
 Company Description
 
 
 
 Felop brings together leading expertise in tax, accounting, and financial services. With extensive experience in establishing companies of various types and legal forms, Felop provides the necessary consultations to offer the most appropriate solutions. Our mission is to choose the optimal legal form for establishing companies to ensure their success.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role for a Personal Assistant and Secretary based in Cairo, Egypt. The Personal Assistant will handle day-to-day tasks such as managing executive schedules, organizing meetings, and providing clerical support. This role requires effective communication, diary management, and the ability to act as an executive administrative assistant.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Personal Assistance and Executive Administrative Assistance skills with 3 years experiences
 </li>
 <li>
 Strong Communication and Diary Management skills
 </li>
 <li>
 Excellent in English (Speaking and Writing)
 </li>
 <li>
 Excellent organizational and time-management abilities
 </li>
 <li>
 High attention to detail and problem-solving skills
 </li>
 <li>
 Ability to work independently and efficiently in a fast-paced environment
 </li>
 <li>
 Experience in the financial sector is a plus
 </li>
 <li>
 Bachelor's degree or relevant certification in Business Administration or related field
 </li>
 </ul>
</div>

Personal Assistant

Explore 32+ Admin assistant in Cairo this September. Find roles across top companies and apply now to boost your career.

32 admin assistant jobs IN Cairo

Receptionist / Admin Assistant

Admin Assistant

Admin Assistant

Admin Assistant-Finance

Office Manager for Buenos Aires | Argentina

Assistant Information Technology Manager

Personal Assistant