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administrative assistant

Confidential Engineering Company

<div>
 
 
 Position Summary:
 
 
 
 
 
 
 
 
 
 We are seeking a detail-oriented and proactive Administrative Assistant to provide direct support to the HR Director. This role will focus on general administrative duties while assisting with HR-related tasks to ensure smooth operations across the department
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage calendars, schedule meetings, prepare correspondence, and organize documentation for the HR Director.
 </li>
 <li>
 Collect, review, and process employee timesheets to ensure timely submission and accuracy.
 </li>
 <li>
 Draft, proofread, and distribute emails, memos, and official communication
 </li>
 <li>
 Assist in maintaining employee records, updating HR databases, and ensuring compliance with company policies.
 </li>
 <li>
 Organize logistics, prepare agendas, and record minutes.
 </li>
 <li>
 Create reports, presentations, and maintain filing systems (digital and physical)
 </li>
 <li>
 Support in preparing onboarding materials.
 </li>
 <li>
 Monitor inventory and coordinate procurement of materials.
 </li>
 <li>
 Maintain spreadsheets, databases, and ensure accuracy of records.
 </li>
 <li>
 Employee engagement: Help organize HR events, training sessions, and employee recognition
 </li>
 <li>
 Handle sensitive employee information with discretion and professionalism
 
 .
 
 </li>
 </ul>
 
 
 
 
 
 Qualificationons:
 
 
 
 
 
 <ul>
 <li>
 Proven experience as an administrative assistant or in a similar role.
 </li>
 <li>
 Familiarity with HR processes and documentation.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent communication abilities, both written and verbal.
 </li>
 <li>
 Proficiency in Microsoft Office
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment.
 </li>
 </ul>
</div>

Administrative Assistant

Manpower Egypt

<div>
 
 For a very well-known company an Admin Assistant &amp; Receptionist is urgently needed.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 1. Front Desk &amp; Visitor Management
 
 
 <ul>
 <li>
 Act as the first point of contact, welcoming visitors, clients, and candidates with a professional and friendly demeanor.
 </li>
 <li>
 Maintain a clean, organized, and secure reception area at all times.
 </li>
 <li>
 Manage visitor logs, issue security badges, and ensure compliance with office security protocols.
 </li>
 </ul>
 
 
 
 
 
 2. Daily Administration &amp; Office Operations
 
 
 <ul>
 <li>
 Coordinate the booking of meeting rooms, ensuring they are tidy and properly equipped with necessary materials or refreshments before presentations.
 </li>
 <li>
 Oversee office maintenance by coordinating with cleaning staff and external vendors for minor repairs or equipment servicing.
 </li>
 </ul>
 
 
 
 
 
 3. Data &amp; Document Management
 
 
 <ul>
 <li>
 Support data entry tasks across administrative tracking files
 </li>
 <li>
 Provide ad-hoc administrative support to other departments (such as HR, Procurement, or Finance) during peak seasons or for specific projects.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 Bachelor Degree in Business or any related field
 </li>
 <li>
 3-5 Relevant experience in a similar administrative or receptionist role is required.
 </li>
 <li>
 Excellent Level of English
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Ability to perform accurate data entry and maintain electronic records.
 </li>
 <li>
 Familiarity with office equipment such as printers, scanners, and telephones.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Professional and friendly customer-service approach when interacting with visitors, clients, and employees.
 </li>
 <li>
 Ability to communicate effectively with vendors, contractors, and internal departments
 </li>
 <li>
 Strong attention to detail and ability to maintain accurate records.
 </li>
 <li>
 Ability to manage multiple tasks and prioritize work effectively.
 </li>
 <li>
 Good time-management and coordination skills.
 </li>
 </ul>
 
 
 
</div>

Admin Assistant & Receptionist

Hilton

<div>
 
 Job Description
 
 
 
 
 Exceptional Hospitality Starts with You
 
 
 
 Picture yourself brightening someone&rsquo;s day. When you join our Hotels team, that&rsquo;s exactly what you&rsquo;ll do every time you come to work! As a
 
 Spa Receptionist
 
 , you&rsquo;re not just providing administrative support to ensure seamless spa operations &ndash; you&rsquo;re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.
 
 
 
 Responsibilities
 
 
 
 Here's what you'll do during a typical day:
 
 
 <ul>
 <li>
 Welcome and assist guests: Greet all guests entering the spa/salon and assist with check-in and registration procedures
 </li>
 <li>
 Support guest scheduling: Answer phones and emails, manage reservations, handle guest inquiries, and relay information to appropriate team members as needed
 </li>
 <li>
 Provide administrative support: Perform office duties such as data entry, filing, processing mail, taking notes, typing correspondence, and assisting spa managers with general administrative tasks
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 What It Takes to Make the Stay
 
 
 
 At Hilton, Our Core Values Define What It Takes To Succeed Here And Guide The Qualities We Look For In Every Team Member
 
 
 A passion for spreading the light and warmth of
 
 Hospitality
 
 . Acting with
 
 Integrity
 
 and always doing the right thing. Inspiring others through
 
 Leadership
 
 . A belief that
 
 Teamwork
 
 drives the best outcomes. A sense of
 
 Ownership
 
 and accountability. And a focus on the
 
 Now
 
 , bringing urgency and discipline to every moment, knowing it can make a lasting impact.
 
 
 
 In Addition, This Role Requires The Following Minimum Qualifications
 
 
 
 <ul>
 <li>
 High School Diploma/University Degree
 </li>
 <li>
 Proficient in English, speaking &amp; writing
 </li>
 <li>
 Presentable with professional attitude
 </li>
 <li>
 Previous experience in a similar role would be an asset
 </li>
 <li>
 Previous experience in a luxury hotels would be an asset
 </li>
 <li>
 Preferably holds certificate as a:
 
 
 </li>
 </ul>
 Lifeguard
 
 
 Yoga Certification
 
 
 Massage Therapy Certification
 
 
 Personal Training Certification
 
 
 
 About Us
 
 
 
 
 Join an Award-Winning Workplace Culture
 
 
 
 At Hilton, we don&rsquo;t just deliver exceptional experiences for our guests&mdash;we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we&rsquo;ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.
 
 
 Our award-winning culture has earned us repeated recognition on the World&rsquo;s Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands , and a company-wide commitment to providing the best stay for every guest, we&rsquo;re setting new standards for the future of travel.
 
 
 Whether you&rsquo;re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career&mdash;and help us make every stay a little more magical.
 
 
 Curious about life at Hilton? Explore our Careers Blog to see why we&rsquo;re more than a great place to stay&mdash;we&rsquo;re a great place to work.
 
 
 
 About The Team
 
 
 
 
 How We&rsquo;ll Help You Thrive
 
 
 
 
 Benefits
 
 
 
 At Hilton, the hospitality we&rsquo;re known for doesn&rsquo;t end with our guests. We proudly invest in our Team Members&rsquo; wellbeing, supporting you through all of life&rsquo;s moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including*:
 
 
 Incredible travel perks &ndash; Enjoy 110 nights of deeply discounted travel, with room rates as low as $40 USD/night at our world-class hotels through our Go Hilton travel program
 
 
 Paid parental leave &ndash; Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents
 
 
 Crisis concierge &ndash; In times of loss, our Crisis Concierge offers a single, compassionate point of contact for both practical support and emotional care
 
 
 Mental health resources &ndash; Your wellbeing comes first. Through our Care for All hub, we provide resources to help our Team Members to care for themselves and their loved ones. In many countries, eligible Team Members receive free counseling and support through our Employee Assistance Program (EAP).
 
 
 <ul>
 <li>
 Benefits availability may vary depending on Team Member&rsquo;s location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program/plan.
 </li>
 </ul>
</div>

Spa Receptionist - Waldorf Astoria Cairo Heliopolis

Grifols Egypt for Plasma Derivatives (GEPD)

<div>
 To provide high-level, comprehensive administrative and strategic support to the CEO, managing daily operations, communication, and scheduling to ensure maximum executive efficiency.
 
 
 <ul>
 <li>
 Internal: CEO, Board of Directors, Executive Leadership Team, and all internal business units.
 </li>
 <li>
 External: Key stakeholders, high-profile clients, international partners, and public vendors.
 
 
 
 </li>
 </ul>
 
 Key responsibility
 
 
 
 <ul>
 <li>
 Manage the CEO's complex calendar, including scheduling meetings, prioritizing appointments, and coordinating high-level corporate events.
 </li>
 <li>
 Act as the primary gatekeeper and liaison between the CEO and internal/external stakeholders, managing communications with diplomacy and discretion.
 </li>
 <li>
 Prepare and edit correspondence, communications, presentations, briefing notes, and confidential documents for the CEO.
 </li>
 <li>
 Coordinate executive board meetings, compile agendas, and record accurate minutes of meetings for follow-up actions.
 </li>
 <li>
 Manage complex travel arrangements and expense reporting for the executive office.
 
 
 
 </li>
 </ul>
 
 Academic Experience Required
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Communications, International Relations, or a related discipline.
 
 
 
 </li>
 </ul>
 
 Professional Experience Required
 
 
 
 <ul>
 <li>
 5+ years of experience supporting C-level executives, preferably within a fast-paced or global corporate environment.
 
 
 
 </li>
 </ul>
 
 Computing Skills
 
 
 
 <ul>
 <li>
 Advanced proficiency in MS Office (Outlook, Word, PowerPoint, Excel) and collaboration tools (Teams, Zoom).
 
 
 
 </li>
 </ul>
 
 Personal Skills
 
 
 
 <ul>
 <li>
 Impeccable integrity, confidentiality, and professional discretion.
 </li>
 <li>
 Proactive, anticipatory mindset with the ability to multitasking seamlessly.
 </li>
 <li>
 Superb written and verbal communication skills.
 
 
 
 </li>
 </ul>
 
 Languages
 
 
 
 <ul>
 <li>
 Native/Fluent level of English proficiency (both written and spoken).
 </li>
 </ul>
</div>

CEO Executive Assistant

SNAP14 Production

<div>
 One of the best places to start when working in the media industry is as a Production Assistant. A production assistant can have many different responsibilities, which puts you in a great position to learn about all of the different departments.
 
 
 You have to be open to anything as a PA and you have to be willing to work hard. If you are a hard-working PA it is more than likely that someone will notice and it will be easier for you to get promoted. The goal is to ensure production gets on smoothly and problem-free.
 
 
 
 
 
 Here are the job functions:
 
 
 
 <ul>
 <li>
 Helping prepare the set with lights, props, equipment etc.
 
 </li>
 <li>
 Setting up the shoot location in a strategic way
 
 </li>
 <li>
 Assisting wardrobe, directors, camera people and other crew members
 
 </li>
 <li>
 Printing and distributing paperwork
 
 </li>
 <li>
 Escort actors, talent, models around the area
 
 </li>
 <li>
 Conduct crowd control by putting up signs, directing pedestrians away from set, lock down sets etc.
 
 </li>
 <li>
 Act as a runner distributing messages or items within crew and cast
 
 </li>
 <li>
 Perform administrative work
 
 </li>
 <li>
 Undertake errands as assigned
 
 </li>
 <li>
 Handling transport for equipment, talent and crew
 
 </li>
 <li>
 Preparing and packing items
 
 </li>
 <li>
 Making sure the set is clean and tidy at all times
 
 </li>
 <li>
 Going on supply runs
 
 </li>
 <li>
 Calling locations and a variety of suppliers
 
 </li>
 <li>
 Set out chairs and tables on set
 
 </li>
 <li>
 Creative direction research
 
 </li>
 <li>
 Assisting with creating storyboards/mood boards
 
 </li>
 <li>
 Negotiating with suppliers
 
 </li>
 <li>
 Adding suppliers to database
 
 </li>
 <li>
 Contacting potential suppliers
 
 </li>
 <li>
 Compiling supplier pricing
 
 </li>
 <li>
 Assisting with project budgets
 
 </li>
 <li>
 Coordinating payments to suppliers
 
 </li>
 <li>
 Supporting with the maintenance of the warehouse and production inventory
 
 </li>
 <li>
 Solving last minute problems
 
 </li>
 <li>
 Assisting with post-production coordination
 
 </li>
 <li>
 Getting project feedback from suppliers
 
 </li>
 <li>
 Assisting suppliers to sign agreements
 
 
 
 </li>
 </ul>
 
 
 Skills:
 
 
 
 
 Organization/Multitasking:
 
 This is probably the number one skill that you have to possess if you want to be a production assistant. You have to be ready and willing to balance a multitude of jobs at the same time. If you don&rsquo;t enjoy paperwork, running errands and working on multiple things at once, then being a production assistant is not the job for you.
 
 
 
 Strong Computer Skills:
 
 As a production assistant, a lot of your work will be spent working on a computer. You need to be comfortable trouble-shooting computer issues and you need to be able to make your way around programs like Google Workspace and Zoho One with ease.
 
 
 
 Communication:
 
 As the production assistant you will be a point of contact for some of the crew and you need to make sure that you are communicating with all of the appropriate people and getting the right messages to the right people. Be clear with instructions and emails and make sure that you are understood, don&rsquo;t just assume that people have received your emails or calls, follow up with people.
 
 
 
 Requirements
 
 
 
 
 
 What we are looking for?
 
 
 
 
 <ul>
 <li>
 A dynamic person who wants to work and grow a company that is creating engaging quality media content.
 
 </li>
 <li>
 Preferably with previous experience with Zoho apps and/or other software tools i.e. Zoho, Google.
 
 </li>
 <li>
 Great communication skills and the ability to build and maintain relationships with internal and external stakeholders at all levels.
 
 </li>
 <li>
 1-3 years experience in production, project management or planning.
 
 </li>
 <li>
 Written and verbal English and Arabic is a must.
 
 </li>
 <li>
 Ability to lift and carry equipment and supplies.
 
 </li>
 <li>
 Flexible with working hours and days.
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 
 Mobile phone line
 
 
 
 ADSL package
 
 
 
 Unlimited Personal Time Off after 3 months
 
 
 
 Ability to request remote working days after 3 months
 
 
 Ability to apply to the Professional Growth Program after 1 year
 
 
 Annual employee profit share
 
 
 Health insurance
 
 Social Insurance
 
 
 
 
</div>

Production Assistant

noon

<div>
 
 
 About noon
 
 
 
 noon, the region's leading consumer commerce platform. On December 12th, 2017, noon launched its consumer platform in Saudi Arabia and the UAE, expanding to Egypt in February 2019. The noon ecosystem of services now includes marketplaces for food delivery, quick-commerce, fintech, and fashion. noon is a work in progress; we&rsquo;re six years in, but only 5% done.
 
 
 
 
 
 noon&rsquo;s mission: every door, every day.
 
 
 
 
 
 
 What you&rsquo;ll do:
 
 
 <ul>
 <li>
 Maintain and improve the ground operations performance with assistant managers &amp; hub in-charge in terms of delivery, pick up, and all related aspects to comply with the company quality of service standards and Measures.
 </li>
 <li>
 Strategically plan and manage logistics or internal operations.
 </li>
 <li>
 Creating adequate team structure and managing various operational teams.
 </li>
 <li>
 Manage day to day operations in the network to ensure meeting of internal SLA&rsquo;s along with productivity, cost and company targets.
 </li>
 <li>
 Regularly analyze the nature of the business and customer feedback to modify the order lifecycle through technology, automation, process improvements which culminate in better experience overall.
 </li>
 <li>
 Work with Assistant manager &amp; station manager on setting the yearly objectives and expansion/development plans.
 </li>
 <li>
 Scaling the team and the processes to support the growth of the company.
 </li>
 <li>
 Revamping processes: Challenging established processes and implementing new processes to adapt to the fast growth of Noon.
 </li>
 <li>
 Regularly analyze the nature of the business and customer feedback to modify the order lifecycle through technology, automation, process improvements which culminate in better experience overall.
 </li>
 <li>
 Regularly analyze the nature of the business and customer feedback to modify the order lifecycle through technology, automation, process improvements which culminate in better experience overall.
 </li>
 <li>
 Keep track of quality, quantity, delivery times, transport costs and efficiency.
 </li>
 <li>
 Direct, optimize and coordinate full order cycle
 </li>
 <li>
 Working closely with the Noon&rsquo;s central team to share and implement global best practices
 </li>
 <li>
 Mentor and develop operation leaders to take up management positions across the noon operational network
 </li>
 </ul>
 
 
 
 
 
 What you&rsquo;ll need:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Logistics or Supply Chain Management or a similar role
 </li>
 <li>
 Minimum 5 years of experience in E-commerce in a related field
 </li>
 <li>
 Strong experience in working as a business partner in delivering better decision support and enabling strategic initiatives which help to improve organization financial performance.
 </li>
 <li>
 Excellent analytical skills as well as strong business acumen.
 </li>
 <li>
 Excellent interpersonal and communication skills, with the ability to build relationships with internal and external stakeholders.
 </li>
 <li>
 Develop project &amp; program work plan and ensure compliance with relevant
 </li>
 <li>
 Stakeholders.
 </li>
 <li>
 Recruit, lead and build a high-performance Project and Program team with ongoing performance reviews.
 </li>
 <li>
 Demonstrated ability to work in a multicultural environment and establish harmonious and effective working relationships both within and outside the organization.
 </li>
 <li>
 Promote efficient and effective logistics &amp; supply chain management &amp; processes.
 </li>
 <li>
 Analytical ability (e.g., pivot tables, lookup functions) to gather and interpret data to further develop, recommend and implement solutions
 </li>
 </ul>
 
 
 Who will excel?
 
 
 <ul>
 <li>
 We&rsquo;re looking for people with high standards, who understand that hard work matters.
 </li>
 <li>
 You need to be relentlessly resourceful and operate with a deep bias for action.
 </li>
 <li>
 We need people with the courage to be fiercely original.
 </li>
 <li>
 noon is not for everyone; readiness to adapt, pivot, and learn is essential.
 </li>
 </ul>
 
 
</div>

Logistics Manager

Kasrawy Group Careers

<div>
 
 Job Title:
 
 Info Desk Representative
 
 
 
 Location:
 
 Nasr City - Nasr City
 
 
 
 Contract Details:
 
 Full-time
 
 
 
 Position Overview:
 
 
 
 As an Info Desk Representative for Kasrawy Group, you will be the first point of contact for all customers and clients seeking information or assistance. You will be responsible for providing exceptional customer service and representing the company in a professional and friendly manner. This is a full-time position located in
 
 6th of October City
 
 
 - Nasr City, Egypt.
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Greet and welcome customers and clients in a courteous and professional manner
 </li>
 <li>
 Answer incoming calls and respond to customer inquiries and requests
 </li>
 <li>
 Provide accurate information about the company's products and services
 </li>
 <li>
 Direct customers to the appropriate departments or individuals for further assistance
 </li>
 <li>
 Handle customer complaints and resolve issues in a timely and effective manner
 </li>
 <li>
 Keep track of customer interactions and maintain customer records
 </li>
 <li>
 Assist with administrative tasks such as filing, data entry, and document preparation
 </li>
 <li>
 Collaborate with other team members to improve customer service and satisfaction
 </li>
 <li>
 Stay up-to-date with company policies, procedures, and products to provide accurate information to customers
 
 
 
 </li>
 </ul>
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor Degree
 </li>
 <li>
 Previous customer service experience preferred
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Ability to handle multiple tasks and prioritize effectively
 </li>
 <li>
 Strong problem-solving and decision-making skills
 </li>
 <li>
 Proficient in Microsoft Office and other computer applications
 </li>
 <li>
 Excellent in English
 </li>
 <li>
 Ability to work in a fast-paced and dynamic environment
 </li>
 <li>
 Willingness to learn and adapt to new situations
 </li>
 <li>
 Must be able to work a flexible schedule, including weekends and holidays if needed
 
 </li>
 </ul>
</div>

Info Desk Representative

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