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ISG Intelligent Systems Group

<div>
 We are seeking a
 
 highly organized, tech-savvy Executive Secretary &amp; Assistant
 
 to support the CEO in managing daily operations, schedules, communications, and technology-related initiatives.
 
 
 The ideal candidate will have
 
 strong organizational and communication skills in both Arabic and English
 
 , and be familiar with
 
 software project management, IT systems, and remote team coordination
 
 .
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Act as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Manage the CEO&rsquo;s calendar, meetings, appointments, and travel plans efficiently.
 </li>
 <li>
 Prepare and organize reports, project updates, and presentations for management meetings.
 </li>
 <li>
 Support the CEO in managing software development and IT-related projects, ensuring deadlines and deliverables are met.
 </li>
 <li>
 Coordinate and follow up with technical teams, developers, testers, and other departments.
 </li>
 <li>
 Assist in planning and tracking projects, milestones, and progress using tools like Trello, Asana, or Jira.
 </li>
 <li>
 Maintain strict confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 Draft, translate, and proofread correspondence and documents in Arabic and English.
 </li>
 <li>
 Ensure timely communication, task follow-ups, and daily/weekly status reports to the CEO.
 </li>
 <li>
 Handle basic software testing coordination, reporting issues, and collecting feedback.
 </li>
 <li>
 Support in researching new tools, software, and technology solutions that improve productivity and project management.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Information Technology, or a related field.
 </li>
 <li>
 Minimum 2 years of experience as an Executive Assistant, Project Coordinator, or similar role (preferably in a tech or software environment).
 </li>
 <li>
 Excellent command of Arabic and English (spoken and written).
 </li>
 <li>
 Strong knowledge of IT concepts, software projects, and testing processes.
 </li>
 <li>
 Proficiency with Microsoft Office, Google Workspace, and project management tools (Asana, Trello, Jira, Notion, etc.).
 </li>
 <li>
 Ability to manage time, prioritize tasks, and meet deadlines in a remote environment.
 </li>
 <li>
 High level of integrity, discretion, and professionalism.
 </li>
 <li>
 Excellent organizational, analytical, and problem-solving skills.
 </li>
 <li>
 Strong communication and interpersonal skills, able to work with multi-cultural, distributed teams.
 </li>
 </ul>
</div>

Executive Secretary & Assistant to CEO (Online / Remote)

Assist Hub

<div>
 
 
 Company Description
 
 
 
 
 We empower independent architects and designers to grow their businesses with confidence. Assist Hub offers professional consulting, marketing support, access to trusted suppliers with exclusive discounts, as well as hands-on workshops and ongoing educational content. Our mission is to provide the tools and resources necessary for success in the architecture and design industry.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage the company&rsquo;s social media pages, including responding to messages and comments.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Handle daily administrative and secretarial tasks (answering calls, welcoming clients, organizing meetings).
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prepare periodic reports and follow up on work schedules.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organize and maintain files and documents on Google Drive.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate communication between different departments.
 
 
 
 
 Requirements:
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;2&ndash;3 years of experience
 
 in secretarial or administrative roles.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong computer skills and proficiency in
 
 Google Workspace
 
 (Docs, Sheets, Drive).
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent communication and interpersonal skills.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Previous experience or background in
 
 interior design or finishing
 
 is a strong plus.
 
 
 
 We&rsquo;re looking for someone who:
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Is organized, detail-oriented, and responsible.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Enjoys communication and teamwork.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Has a positive attitude and eagerness to learn.
 
 
 
 
 Location:
 
 Nasr City &ndash; Cairo
 
 <ul>
 <li>
 
 Type:
 
 Full-time (On-site)
 </li>
 </ul>
</div>

Executive Secretary / Social Media Moderator

Azadea Group

<div>
 
 
 Job Description:
 
 
 
 The Executive Assistant is responsible for offering comprehensive assistance and support to the manager, including scheduling his/her appointments, handling documents and processing correspondence needs.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling.
 </li>
 <li>
 Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support.
 </li>
 <li>
 Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion.
 </li>
 <li>
 Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready.
 </li>
 <li>
 Maintain an organized filing system, ensuring accurate and accessible documentation.
 </li>
 <li>
 Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized.
 </li>
 <li>
 Participate in meetings, take minutes, and follow up on action items in coordination with the manager.
 </li>
 <li>
 Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality.
 </li>
 <li>
 Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees.
 </li>
 <li>
 Specific to Executive Assistant to the Country Manager: Maintain and update the country&rsquo;s real estate database, tracking mall maps, lease terms, competitors' expansions, and ensuring timely lease renewals.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals&rsquo; visits, ensuring smooth execution of schedules.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped.
 </li>
 <li>
 Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with talent development team.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 3-5 Years in Executive Assistant position to GM or Country director.
 </li>
 <li>
 Multinational experience is a plus.
 </li>
 <li>
 Proficient English.
 </li>
 <li>
 Proficient Excel and PPT.
 </li>
 </ul>
 
 
</div>

Executive Assistant Vacancy

Emirates NBD

<div>
 
 
 Job Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 MIS reporting for all units of Legal &amp; Company Secretary.
 </li>
 <li>
 Managing the relationship with auditors (internal and external) and procurement.
 </li>
 <li>
 Keeping the calendar of legal training up to date.
 </li>
 <li>
 Administrating legal systems.
 </li>
 <li>
 Translating minutes &amp; ensuring translation quality check for ENBD Group.
 </li>
 <li>
 Processing AGM, Group Trade Licenses, MOAs &amp; POAs.
 </li>
 <li>
 Boards and committees&rsquo; minutes taking and files preparations.
 </li>
 <li>
 Responsibility of raising all empower/identity/IT requests.
 </li>
 <li>
 Onboarding new joiners.
 </li>
 <li>
 IT assets management and record keeping.
 </li>
 <li>
 Updating the projects tracker regularly and accurately.
 </li>
 <li>
 Managing a team of Legal administrators.
 </li>
 <li>
 Principal responsibility of documents and record management.
 </li>
 <li>
 Tracking supporting and recording projects lists and ensuring adherence to project timelines and delivery.
 </li>
 <li>
 Monitor the application of the legal and corporate governance guidelines and highlight any breach.
 </li>
 <li>
 Receiving and reviewing invoices, engagement letters and MSAs.
 </li>
 <li>
 Monitor fee caps and highlights any deviation to the General Counsel.
 </li>
 <li>
 Processing most of the group translation in house.
 </li>
 <li>
 Minimum 5 to 7 years&rsquo; experience as business operations, project management and MIS reporting to Senior/Executive Management in a large local or an international institution.
 </li>
 <li>
 Excellent knowledge of MS Office.
 </li>
 </ul>
 
 
</div>

Legal Operations Manager

The HEINEKEN Company

<div>
 At ABC, We Brew The Joy Of True Togetherness To Inspire a Better World. A Big Part Of That Means Brewing Better People With The Heart Of Our Company In Our Four Values
 
 
 <ul>
 <li>
 Passion for consumers and customers
 </li>
 <li>
 Care for people and planet
 </li>
 <li>
 Enjoyment of life
 </li>
 <li>
 Courage to dream and pioneer
 
 
 </li>
 </ul>
 
 Job Purpose
 
 
 
 Manages the schedules, logistics, and communications of the HR &amp; Finance Director. Acts as a point of contact among executives, employees, clients, and external partners. Supports office management, operations, logistics, and administrative duties.
 
 
 
 Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Provide executive level secretarial and administrative support to the HR &amp; Finance Director
 </li>
 <li>
 Full ownership in managing the calendar and daily affairs of the HR &amp; Finance Director
 </li>
 <li>
 Run all office affairs of the HR &amp; Finance office in a highly professional and proactive manner.
 </li>
 <li>
 Handle the receiving and transmittal of correspondence, reports and controlled documents based on signature mandate of employees and managers.
 </li>
 <li>
 Manage the calendar of the HR &amp; Finance Director, ensuring daily updates with reminders.
 </li>
 <li>
 Arrange internal and external meetings and follow up on attendance.
 </li>
 <li>
 Manage all international and domestic travel: visas, meet &amp; assist, hotel, transportation.
 </li>
 <li>
 Coordinate with Finance on all matters related to the expenses.
 </li>
 <li>
 Assist with medical insurance.
 </li>
 <li>
 Coordinate maintenance of HR &amp; Finance Director's cars with the driver.
 </li>
 <li>
 Gather document signatures as requested.
 </li>
 <li>
 Assist with personal tasks (car insurance, family travel arrangements, visa, accommodation).
 </li>
 <li>
 Maintain filing system related to the HR &amp; Finance Director (expenses, contracts, etc.).
 </li>
 <li>
 Arrange all domestic and international travel (visas, meet &amp; assist, hotels, transport).
 </li>
 <li>
 Handle team meeting arrangements (conferences, internal/external meetings, etc.).
 </li>
 <li>
 Arrange team gatherings, social events, and customer trips (planning, logistics, coordination).18. Handle all purchase requests (travel expenses, stationery, etc.).
 </li>
 <li>
 Create PRs on systems and track payments.
 </li>
 <li>
 Manage petty cash requests and settlements in a timely manner.
 </li>
 <li>
 Provide signature assistance on contracts and documents.
 </li>
 <li>
 Provide support for other team members as needed, including tasks such as onboarding new employees and IT asset management.
 
 
 </li>
 </ul>
 Other duties may be assigned as needed.
 
 
 
 Education &amp; Qualification
 
 
 
 <ul>
 <li>
 Bachelor's degree from an accredited university/college.
 </li>
 <li>
 4 years supporting executive leadership with responsibilities as described above.
 </li>
 <li>
 Excellent written and verbal communication skills in English and Arabic.
 </li>
 <li>
 Strong organizational and time-management abilities.
 </li>
 <li>
 Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, SharePoint).
 </li>
 <li>
 Experience using software related to expense reporting, purchase orders, and/or employee onboarding.
 </li>
 <li>
 Experience in benefits or HR admin is a plus
 </li>
 </ul>
 
 #addjob
 
 
 
</div>

Executive Assistant - HR & Finance

PepsiCo

<div>
 
 Overview
 
 
 
 
 We Are PepsiCo
 
 
 
 PepsiCo is a leading name in North Africa&rsquo;s food and beverage industry, where our products are enjoyed by consumers daily across the region. We offer a robust portfolio of beloved brands like PEPSI, SEVEN-UP, DORITOS, CHEETOS and CHIPSY, designed to cater to the tastes and preferences of consumers. With a focus on local sourcing, production, and distribution, PepsiCo provides essential support to local economies and partners closely with communities throughout the region.
 
 
 
 Guiding Vision and Regional Impact
 
 
 
 PepsiCo&rsquo;s vision aligns with our global goal to be the Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive (pep+). This strategic transformation is committed to sustainable growth by putting people and the planet at the heart of our operations. In North Africa, this includes initiatives in responsible sourcing, waste reduction, and water conservation. Our regional programs empower local talent, boost employment, and provide support for local agriculture, particularly through partnerships with farmers and suppliers.
 
 
 
 Empowering Our People and Communities
 
 
 
 Our dynamic teams drive the PepsiCo culture in North Africa, embracing diversity and collaboration to solve local challenges and create innovative products. We are dedicated to fostering an inclusive workplace, one where every individual feels valued and empowered to be themselves. This commitment extends beyond our employees to positively impact the communities we serve, striving for shared growth and a healthier, more sustainable future for all.
 
 
 
 Diversity and Inclusion Commitment
 
 
 
 PepsiCo stands firmly behind our global commitment to diversity, equality, and human rights. We are proud to be an equal opportunity employer, ensuring a fair and welcoming workplace for all, regardless of age, gender, religion, disability, or any other characteristic. Our dedication to inclusion strengthens our workforce and helps drive our business forward, enriching both PepsiCo and the communities in North Africa.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Attend with the GM all strategic meetings &amp; develop minutes of meeting (MOMs).
 </li>
 <li>
 Provide support on consolidating &amp; developing different presentations (Business Reviews, Annual Operating Plans, Strategy Plans, etc.)
 </li>
 <li>
 Follow-up on tasks &amp; requests as required.
 </li>
 <li>
 Handle internal &amp; external correspondents such as e-mails, mails, calls.
 </li>
 <li>
 Schedule and arrange all logistics for meetings/ conferences/ business trips such as hotels, air tickets and visas.
 </li>
 <li>
 Manage all aspects of Travel &amp; Entertainment process in compliance with T&amp;E policy.
 </li>
 <li>
 Coordinate with other functions and team members for projects and assignments.
 </li>
 <li>
 Work independently in routine matters, determine appropriate course of action, intervene where necessary and liaise between departments &amp; keep managers informed where appropriate.
 </li>
 <li>
 Provide support &amp; handle Executive visits.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 Minimum 3-5 years of secretarial experience.
 </li>
 <li>
 Very Good command of written and spoken English.
 </li>
 <li>
 High degree of skill on modern office equipment.
 </li>
 <li>
 Effective listening and good communication skills.
 </li>
 <li>
 Work experience in a multi-national companies or regional offices.
 </li>
 <li>
 Very good proficiency at Word, Excel, PowerPoint.
 </li>
 <li>
 Competent use of application functionality (Emails and Scheduling).
 </li>
 </ul>
</div>

Executive Assistant

Kraft Heinz

<div>
 
 Job Description
 
 
 
 We are seeking a skilled Legal Counsel to join our Africa &amp; Trading Markets Cluster (A&amp;T) team at The Kraft Heinz Company (KHC). As a key member of our legal team, you will report to the Head of Legal - Africa &amp; Trading Markets and play a vital role in shaping and implementing our legal strategy across the region.
 
 
 
 Key Responsibilities
 
 
 
 
 Contract Management
 
 
 
 <ul>
 <li>
 Support on contract drafting, negotiation and review across a range of products, goods and services including inbound procurement and outbound supply services.
 </li>
 <li>
 Support the implementation of an effective distribution contract portfolio management.
 </li>
 <li>
 Provide a range of standard templates, processes, tools and trackers to standardize processes within the A&amp;T business and improve existing legal processes as required to enhance the transparency and turnover timelines.
 
 
 
 </li>
 </ul>
 
 Marketing and IP
 
 
 
 <ul>
 <li>
 Advise and support on advertising and marketing law matters, including competitive product claims, packaging materials, media copy and advertising materials clearance for KHC&rsquo;s range of products.
 </li>
 <li>
 Review marketing materials content, data, claims, etc. (including artwork, POSM, TVC, digital, comms, etc.) and work closely with the Marketing and Regulatory departments to ensure a timely and risk-managed approach.
 </li>
 <li>
 Review marketing campaigns, sales initiatives, sponsorship, promotional strategies, and permissions - where required.
 </li>
 <li>
 Provide local legal support to the Global Brand Protection Team.
 </li>
 <li>
 Assist in IP Enforcement and Anti-counterfeit matters.
 
 
 
 </li>
 </ul>
 
 Company Secretarial
 
 
 
 <ul>
 <li>
 Support company secretarial matters and meetings (OGSMs, EGMs, Board of Directors&rsquo; meetings).
 </li>
 <li>
 Ensure corporate secretarial compliance in the cluster, and mainly where KHC has a local presence
 </li>
 <li>
 Support company secretarial liaison with global company secretary function.
 </li>
 <li>
 Manage corporate certifications and registrations (e.g. licenses, permits, registrations, etc.)
 </li>
 <li>
 Support in maintaining up-to-date records and publishing updates in timely manner across company systems (e.g. Diligent, Simple Legal, etc.)
 
 
 
 </li>
 </ul>
 
 Compliance
 
 
 
 <ul>
 <li>
 Assist (where applicable) in any internal compliance audits.
 </li>
 <li>
 Advise and support data privacy-related compliance matters.
 </li>
 <li>
 Support the legal trainings yearly agenda.
 
 
 
 </li>
 </ul>
 
 Dispute resolution
 
 
 
 <ul>
 <li>
 Advise and assist in any pre-litigation disputes and provide legal support in the resolutions of claims.
 </li>
 <li>
 Manage timely and accurate litigation reporting.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor Degree in Law.
 </li>
 <li>
 5-8 years post qualification experience.
 </li>
 <li>
 Fluent in Arabic and English.
 </li>
 <li>
 Comfortable with change and able to adjust quickly to new situations or challenges.
 </li>
 <li>
 Strong analytical skills and a solution-oriented mindset.
 </li>
 <li>
 Awareness and appreciation of cultural differences, enabling effective collaboration with colleagues, partners, and clients from diverse backgrounds.
 </li>
 <li>
 Research abilities and effective planning.
 
 
 
 </li>
 </ul>
 Location(s)
 
 
 El Tagamoa El Khames Commercial Office
 
 
 
 Kraft Heinz is an Equal Opportunity Employer &ndash; Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes
 
 
 .
 
</div>

Legal Counsel - A&T

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