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admin assistant - director of human resources Jobs in Cairo

admin assistant - director of human resources

executive secretary

dubizzle Egypt

<div>
 dubizzle Egypt is the leading marketplaces for selling and buying online in the region. Our aim is to upgrade people's lives by facilitating deals and identifying attractive opportunities for both individuals and businesses. Our goal is to strengthen local economies, empower small businesses, and help everyone in making smarter choices for themselves, the market, and the planet.
 
 
 As part of dubizzle Group, we are alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 
 
 We are seeking a highly organized, resourceful, and discreet
 
 Executive Secretary
 
 to provide comprehensive executive support to the CEO. The role requires excellent coordination, communication, and time management skills to ensure smooth day-to-day operations, efficient scheduling, and professional representation of the CEO's office.
 
 
 
 In this role, you will:
 
 
 Executive Support &amp; Calendar Management:
 
 
 
 <ul>
 <li>
 Manage the CEO's complex calendar, meetings, and travel itineraries (Egypt, UAE, and international)
 </li>
 <li>
 Prioritize and resolve scheduling conflicts proactively
 </li>
 <li>
 Prepare agendas, minutes, and follow-up action items for meetings
 
 
 
 </li>
 </ul>
 
 Travel &amp; Logistics:
 
 
 
 <ul>
 <li>
 Coordinate all travel arrangements including flights, visas, accommodation, and local transportation
 </li>
 <li>
 Ensure seamless travel support between Egypt and UAE, including last-minute changes
 
 
 
 </li>
 </ul>
 
 Office &amp; Communication Management:
 
 
 
 <ul>
 <li>
 Act as the first point of contact for the CEO&mdash;screening calls, emails, and correspondence
 </li>
 <li>
 Draft, review, and proofread official communications, reports, and presentations
 </li>
 <li>
 Maintain a high level of confidentiality and discretion at all times
 
 
 
 </li>
 </ul>
 
 Administrative Excellence:
 
 
 
 <ul>
 <li>
 Organize and maintain files, records, and documents (both electronic and physical)
 </li>
 <li>
 Handle expense claims, approvals, and reimbursements for the CEO
 </li>
 <li>
 Coordinate with internal teams and external stakeholders on behalf of the CEO
 
 
 
 </li>
 </ul>
 
 Special Projects:
 
 
 
 <ul>
 <li>
 Support the CEO with research, data collection, and preparation of briefing materials
 </li>
 <li>
 Manage ad-hoc assignments requiring judgment, initiative, and follow-through
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Qualifications &amp; Skills:
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or related field
 </li>
 <li>
 5+ years of experience in an executive assistant or executive secretary role, preferably supporting C-level executives
 </li>
 <li>
 Excellent written and verbal communication skills in English and Arabic
 </li>
 <li>
 Strong organizational skills with attention to detail and the ability to multitask under pressure
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of digital collaboration tools is an advantage
 </li>
 <li>
 High level of integrity, discretion, and professionalism
 </li>
 <li>
 Flexibility to occasionally travel and adapt to changing priorities
 
 
 
 </li>
 </ul>
 
 Personal Attributes:
 
 
 
 <ul>
 <li>
 Strong interpersonal skills with the ability to build positive working relationships
 </li>
 <li>
 Highly proactive and solution-oriented
 </li>
 <li>
 Culturally aware and adaptable, with experience working in multinational environments
 </li>
 <li>
 Calm under pressure with excellent problem-solving abilities
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 A fast paced, high performing team
 </li>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 Rewards &amp; Recognitions
 </li>
 <li>
 Learning &amp; Development opportunities
 
 
 
 </li>
 </ul>
 #Egyptdubizzle
</div>

Executive Secretary

Maa Althahab

<div>
 
 Who We Are
 
 
 
 Maa-Althahab is a Subsidiary brand from MAISON DE MAA Group, a leading and most famous fragrance brand in the Middle East and Africa. Founded in 2006, the company pursued innovative thinking in making unique global perfumes which match the lifestyles and personalities of all clients.
 
 
 
 Job Duties And Tasks
 
 
 
 <ul>
 <li>
 Organizing and scheduling meetings.
 </li>
 <li>
 Preparing meeting minutes and assigning related tasks accordingly.
 </li>
 <li>
 Managing and organizing administrative archives and records.
 </li>
 <li>
 Preparing various reports as required.
 </li>
 <li>
 Sending executive office emails to company employees.
 </li>
 <li>
 Creating tasks and assigning them to the relevant personnel.
 </li>
 <li>
 Sending out meeting invitations.
 </li>
 <li>
 Creating and managing files using Excel, Word, and Google Drive.
 </li>
 <li>
 Coordinating executive office tasks with other departments.
 </li>
 <li>
 Compiling reports on tasks completed by all departments and submitting them to top management.
 </li>
 <li>
 Summarizing and documenting key discussion points from meetings.
 
 
 </li>
 </ul>
 
 Skills Needed &amp; Requirements
 
 
 
 <ul>
 <li>
 Previous experience as a secretary or administrative assistant.
 </li>
 <li>
 Excellent command of MS Office Package.
 </li>
 <li>
 Very good command of English language.
 </li>
 <li>
 High comunication skills
 </li>
 <li>
 High presentation skills.
 </li>
 <li>
 High time management skills and multitasking abilities.
 </li>
 </ul>
</div>

Executive Secretary ( Egypt )

e& CX Solutions Egypt

<div>
 
 
 Employee Operational Services &amp; Support Supervisor
 
 
 
 
 
 
 Support in facilitating operational issues to maintain efficiency and work collaboratively with other departments. - Responsible for updating the monthly DB that includes transfers, resignations, new comers. - Responsible for the resignations &ndash; - signing the resignation form, form 6 and delivering it to the HR team - Sending the relevant email to the proper entities to take the proper action - Supporting the agents in delivering the access cards to the security, medical cards, headsets and laptop to the correct entities to help them complete the resignation cycle until the employee receives the documents. - Responsible to send to HR Services to update the reporting lines according to monthly new distribution and for new comers after finalizing the training to report to the correct supervisors - Preparing a weekly attrition report with the reason . - Responsible for aligning departmental workflows, improving processes, managing cross functional team sand ensuring all the operational goals are met within the timelines -&bull; Responsible for all the employee requests located in the UAE &ndash;acting as a focal point to ensure all the inquiries are completed within the SLA (24 hours )
 
 
 
 
 
 requirements:
 
 <ul>
 <li>
 Administration Assistant experience
 </li>
 <li>
 Customer Care operations Experience
 </li>
 <li>
 Excellent Knowledge in MS Office ( Excel , PowerPoint and word )
 </li>
 <li>
 Excellent in Arabic &amp; English
 </li>
 <li>
 10+ years of Experience in Executive secretary &amp; office manager field.
 </li>
 <li>
 Experience in administration and Risk Management field with telecommunication background
 </li>
 </ul>
 
 
</div>

Employee Operational Services & Support Supervisor

Emirates NBD

<div>
 
 Job Responsibilities:
 
 
 -Manage calendar, schedule meetings, and organize business travel and logistics.
 
 
 -Handle confidential documents and communications with discretion and professionalism.
 
 
 -Prepare agendas, minutes of meetings.
 
 
 -Monitor and follow up on outstanding tasks and deadlines on behalf of the Head.
 
 
 -Assist in the preparation, formatting, and refinement of executive-level reports, dashboards, and presentations.
 
 
 -Coordinate with internal departments for timely submission of MIs and consolidate reports.
 
 
 -Consolidate and track deliverables across multiple departments and ensure timely escalation of delays or risks.
 
 
 -Events Coordination: Plan and provide support for events.
 
 
 -Bachelor&rsquo;s degree in business administration or related field.
 
 
 -Required years of experience from 3 - 5 in a similar executive assistant or office manager.
 
 
 
</div>

Executive Assistant

Future Group Language Solutions

<div>
 
 Future Group is Hiring
 
 
 
 
 Position:
 
 Chairman Personal Assistant (Full-Time)
 
 
 
 Working Hours:
 
 9:00 AM 6:00 PM
 
 
 
 Language Requirement:
 
 English Full Professional Proficiency
 
 
 Are you highly organized, detail-oriented, and tech-savvy?
 
 
 Future Group is seeking an
 
 Executive Personal Assistant
 
 to provide high-level personal and administrative support to a senior leader. This role is perfect for someone with a background in
 
 PR or Translation
 
 , especially
 
 Al-Azhar graduates
 
 , who is fluent in English and skilled in using modern
 
 AI tools
 
 to streamline daily tasks.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage personal errands and handle ad-hoc requests with professionalism and urgency.
 </li>
 <li>
 Take full ownership of calendar management: scheduling, confirming meetings, resolving conflicts, and preparing daily agendas.
 </li>
 <li>
 Monitor and manage communications across email, Zoom, and WhatsApp, drafting clear and professional responses.
 </li>
 <li>
 Maintain task lists, ensure timely follow-ups, and keep priorities on track.
 </li>
 <li>
 Prepare concise notes, summaries, and reminders to support daily operations.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Degree in PR or Translation (Al-Azhar graduates required).
 </li>
 <li>
 Excellent command of English (spoken and written).
 </li>
 <li>
 Exceptional organizational and time management skills.
 </li>
 <li>
 Proven ability to handle confidential information with discretion.
 </li>
 <li>
 Proficiency in AI tools and modern productivity applications.
 </li>
 <li>
 A proactive, reliable, and detail-oriented work approach
 
 </li>
 </ul>
</div>

Chairman Personal Asisstant

International Civil Aviation Organization

Regional Director, Middle East (MID) Regional Office

Kraft Heinz

<div>
 
 Job Description
 
 
 
 We are seeking a skilled Legal Counsel to join our Africa &amp; Trading Markets Cluster (A&amp;T) team at The Kraft Heinz Company (KHC). As a key member of our legal team, you will report to the Head of Legal - Africa &amp; Trading Markets and play a vital role in shaping and implementing our legal strategy across the region.
 
 
 
 Key Responsibilities
 
 
 
 
 Contract Management
 
 
 
 <ul>
 <li>
 Support on contract drafting, negotiation and review across a range of products, goods and services including inbound procurement and outbound supply services.
 </li>
 <li>
 Support the implementation of an effective distribution contract portfolio management.
 </li>
 <li>
 Provide a range of standard templates, processes, tools and trackers to standardize processes within the A&amp;T business and improve existing legal processes as required to enhance the transparency and turnover timelines.
 
 
 
 </li>
 </ul>
 
 Marketing and IP
 
 
 
 <ul>
 <li>
 Advise and support on advertising and marketing law matters, including competitive product claims, packaging materials, media copy and advertising materials clearance for KHC&rsquo;s range of products.
 </li>
 <li>
 Review marketing materials content, data, claims, etc. (including artwork, POSM, TVC, digital, comms, etc.) and work closely with the Marketing and Regulatory departments to ensure a timely and risk-managed approach.
 </li>
 <li>
 Review marketing campaigns, sales initiatives, sponsorship, promotional strategies, and permissions - where required.
 </li>
 <li>
 Provide local legal support to the Global Brand Protection Team.
 </li>
 <li>
 Assist in IP Enforcement and Anti-counterfeit matters.
 
 
 
 </li>
 </ul>
 
 Company Secretarial
 
 
 
 <ul>
 <li>
 Support company secretarial matters and meetings (OGSMs, EGMs, Board of Directors&rsquo; meetings).
 </li>
 <li>
 Ensure corporate secretarial compliance in the cluster, and mainly where KHC has a local presence
 </li>
 <li>
 Support company secretarial liaison with global company secretary function.
 </li>
 <li>
 Manage corporate certifications and registrations (e.g. licenses, permits, registrations, etc.)
 </li>
 <li>
 Support in maintaining up-to-date records and publishing updates in timely manner across company systems (e.g. Diligent, Simple Legal, etc.)
 
 
 
 </li>
 </ul>
 
 Compliance
 
 
 
 <ul>
 <li>
 Assist (where applicable) in any internal compliance audits.
 </li>
 <li>
 Advise and support data privacy-related compliance matters.
 </li>
 <li>
 Support the legal trainings yearly agenda.
 
 
 
 </li>
 </ul>
 
 Dispute resolution
 
 
 
 <ul>
 <li>
 Advise and assist in any pre-litigation disputes and provide legal support in the resolutions of claims.
 </li>
 <li>
 Manage timely and accurate litigation reporting.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor Degree in Law.
 </li>
 <li>
 5-8 years post qualification experience.
 </li>
 <li>
 Fluent in Arabic and English.
 </li>
 <li>
 Comfortable with change and able to adjust quickly to new situations or challenges.
 </li>
 <li>
 Strong analytical skills and a solution-oriented mindset.
 </li>
 <li>
 Awareness and appreciation of cultural differences, enabling effective collaboration with colleagues, partners, and clients from diverse backgrounds.
 </li>
 <li>
 Research abilities and effective planning.
 
 
 
 </li>
 </ul>
 Location(s)
 
 
 El Tagamoa El Khames Commercial Office
 
 
 
 Kraft Heinz is an Equal Opportunity Employer &ndash; Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes
 
 
 .
 
</div>

Legal Counsel - A&T

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