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admin director / office manager

administration supervisor

hr admin executive

SNAP14 Production

<div>
 SNAP14 is looking for an exceptional HR &amp; Administrative Executive to support our Co-founder and General Manager. This passionate document warrior will be working on human resources and administrative activities at SNAP14 working directly with the Co-founders.
 
 
 Our Administrative Assistant will be responsible for administrative related tasks in addition to support with managing the office, HR and Legal. The priority is to maintain all paperwork and make sure that the company is up to date on all documents and supported to work smoothly.
 
 
 As an Administrative Assistant you will work on supplier documents, project tasks, maintaining company paperwork, assist in writing documents, editing contracts and working towards long-term objectives to meet business needs and requirements.
 
 
 
 
 
 
 Here are the job functions:
 
 <ul>
 <li>
 Schedule and attend meetings
 
 </li>
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 Act as meeting scribe and take meeting minutes
 
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 Handles inbound calls and emails
 
 </li>
 <li>
 Record data in Zoho system
 
 </li>
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 General research
 
 </li>
 <li>
 Creation of documents (SOPs, accounting receipts, contracts etc.)
 
 </li>
 <li>
 Organize cloud drive
 
 </li>
 <li>
 Order supplies (printing business cards, marketing material, notebooks, etc)
 
 </li>
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 Create/edit contracts &amp; agreements through the system
 
 </li>
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 Assist in company documents (commercial registration, tax id, license, social insurance, etc)
 
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 Create reports
 
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 Check/coordinate supplier documents
 
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 Assist with onboarding new interns and freelancers
 
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 Coordinating with freelance team
 
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 Manage salaries payable
 
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 Office internet not working and need fixing
 
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 announcement and advertising for Job opening
 
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 first level applications screening
 
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 second level phone screening
 
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 coordinate and schedule interviews
 
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 sending offer letter to chosen candidate
 
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 closing Job opening
 
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 issue new mobile line sim to employee
 
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 planning office expansion
 
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 Implementation of the office changes by hiring appropriate workers and personnel
 
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 Sourcing needed material for any construction and finishing
 
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 searching for new storage spaces to rent
 
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 coordinating with the landlord and negotiating
 
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 office security
 
 </li>
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 training staff and using technology tools
 
 </li>
 <li>
 Induction
 
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 troubleshoot employee mobile line
 
 </li>
 <li>
 new employee Google account
 
 </li>
 <li>
 new employee Zoho account
 
 </li>
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 getting new hires to sign all of their contracts and make sure they have submitted all of their documents
 
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 <li>
 monitoring morale of employees
 
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 tracking development of employees
 
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 planning development of employees
 
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 guiding employees to the next development level
 
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 interviewing candidates
 
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 order new employee mobile line
 
 
 
 
 </li>
 </ul>
 
 Skills:
 
 
 
 
 Strong Computer Skills:
 
 A lot of your work will be spent working on a computer. You need to be comfortable trouble-shooting computer issues and you need to be able to make your way around programs like Google Workspace and Zoho One with ease.
 
 
 
 Communication:
 
 You need to make sure that you are communicating with all of the appropriate people and getting the right messages to the right people. Be clear with instructions and emails and make sure that you are understood, don&rsquo;t just assume that people have received your emails or calls, follow up with people.
 
 
 
 Requirements
 
 
 
 What we are looking for?
 
 
 <ul>
 <li>
 A dynamic person who wants to work and grow a company that functions as a balanced team.
 
 </li>
 <li>
 Someone with previous experience in a dynamic assistant role.
 
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 Understanding of Software tools is a plus.
 
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 A deep understanding of document organization and scheduling.
 
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 Preferably with previous experience with Zoho apps and/or other software tools or systems
 
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 Great communication skills and the ability to build and maintain relationships with internal and external stakeholders at all levels.
 
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 An analytical mind, with strong attention to detail.
 
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 Written and verbal English and Arabic is a must.
 
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 Flexible with working hours and days.
 
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 You&rsquo;re dynamic, full of ideas to develop and implement - and quickly!
 
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 You&rsquo;re resourceful, able to find another way to achieve your objective with maximum impact and find solutions (not problems).
 
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 You&rsquo;re growth-minded; always wanting to go a step further and do better.
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 
 Mobile phone line
 
 
 
 ADSL package
 
 
 
 Unlimited Personal Time Off after 3 months
 
 
 
 Ability to request remote working days after 3 months
 
 
 Annual employee profit share
 
 Health insurance
 
 Social insurance
 
 
 
</div>

HR & Admin Executive

The HEINEKEN Company

<div>
 At ABC, We Brew The Joy Of True Togetherness To Inspire a Better World. A Big Part Of That Means Brewing Better People With The Heart Of Our Company In Our Four Values
 
 
 <ul>
 <li>
 Passion for consumers and customers
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 Care for people and planet
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 Enjoyment of life
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 Courage to dream and pioneer
 
 
 </li>
 </ul>
 
 Job Purpose
 
 
 
 Manages the schedules, logistics, and communications of the HR &amp; Finance Director. Acts as a point of contact among executives, employees, clients, and external partners. Supports office management, operations, logistics, and administrative duties.
 
 
 
 Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Provide executive level secretarial and administrative support to the HR &amp; Finance Director
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 Full ownership in managing the calendar and daily affairs of the HR &amp; Finance Director
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 Run all office affairs of the HR &amp; Finance office in a highly professional and proactive manner.
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 Handle the receiving and transmittal of correspondence, reports and controlled documents based on signature mandate of employees and managers.
 </li>
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 Manage the calendar of the HR &amp; Finance Director, ensuring daily updates with reminders.
 </li>
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 Arrange internal and external meetings and follow up on attendance.
 </li>
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 Manage all international and domestic travel: visas, meet &amp; assist, hotel, transportation.
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 Coordinate with Finance on all matters related to the expenses.
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 Assist with medical insurance.
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 Coordinate maintenance of HR &amp; Finance Director's cars with the driver.
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 Gather document signatures as requested.
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 Assist with personal tasks (car insurance, family travel arrangements, visa, accommodation).
 </li>
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 Maintain filing system related to the HR &amp; Finance Director (expenses, contracts, etc.).
 </li>
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 Arrange all domestic and international travel (visas, meet &amp; assist, hotels, transport).
 </li>
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 Handle team meeting arrangements (conferences, internal/external meetings, etc.).
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 Arrange team gatherings, social events, and customer trips (planning, logistics, coordination).18. Handle all purchase requests (travel expenses, stationery, etc.).
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 Create PRs on systems and track payments.
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 Manage petty cash requests and settlements in a timely manner.
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 Provide signature assistance on contracts and documents.
 </li>
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 Provide support for other team members as needed, including tasks such as onboarding new employees and IT asset management.
 
 
 </li>
 </ul>
 Other duties may be assigned as needed.
 
 
 
 Education &amp; Qualification
 
 
 
 <ul>
 <li>
 Bachelor's degree from an accredited university/college.
 </li>
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 4 years supporting executive leadership with responsibilities as described above.
 </li>
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 Excellent written and verbal communication skills in English and Arabic.
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 Strong organizational and time-management abilities.
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 Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, SharePoint).
 </li>
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 Experience using software related to expense reporting, purchase orders, and/or employee onboarding.
 </li>
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 Experience in benefits or HR admin is a plus
 </li>
 </ul>
 
 #addjob
 
 
 
</div>

Executive Assistant - HR & Finance

Mondia

<div>
 Our People Operations is the custodian of our HR systems, teams' operations and admin function; the driving force behind our local People teams, the People Operations leads all administrative activities and coordinates the necessary operational tasks to ensure that we can deliver first class service to our people, with accurate and timely data and reporting.
 
 
 <ul>
 <li>
 Drafting and archiving all team administration including hiring documentation, reports, letters and other people related correspondence
 </li>
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 Contributing to the development and implementation of systems, processes and objectives, to offer best in class HR Service delivery
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 Acting as custodian of the People team's tech tools, (Lattice, BambooHR), ensuring these remain up-to-date accurate and are a single source of truth for all relevant stakeholders
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 Tracking and monitoring leave balances for all local employees, escalating any exceptions and guiding colleagues on the correct adoption of company practices
 </li>
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 Facilitate and contribute to the onboarding program ensuring all new joiner documentation is completed and people are onboarded effectively, to ensure a smooth transition in their new roles
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 Compiling detailed and accurate monthly reporting to facilitate the timely processing of people operations tasks, such as payroll
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 Acting as a champion of the organisation's Values and contributing to building a high performance and engaged culture
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 Self-lead learning, keeping abreast of international best practice at all times
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 Identifying any issues within current working practices where possible, suggesting solutions to ensure continual improvement
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 At least 2 years' experience as People Operations or a comparable role
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 Proven track record operating in a busy HR / People admin function across multiple areas of HR
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 Excellent administrator; with extremely high attention to detail and good analytical skills
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 Agile, flexible and responsive approach to work
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 High focus on achievement and results delivery
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 Proven track record in a People/HR admin role, would be a distinct advantage
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 Previous experience within a tech environment, would be a distinct advantage
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 Strong analytical and critical thinking skills and great attention to detail; able to provide meaningful reporting and narrative on market insights
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 Extensive knowledge of HR policies and systems and local Labour Law
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 Previous experience within a tech environment, startup, rapidly-scaling business and/or in a matrix organizational structure would be a distinct advantage
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Social insurance coverage for employees
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 Health insurance for employees and their families
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 Opportunity to work for a dynamic international company with a flat hierarchical structure, where your voice matters and your impact is seen
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 The company will contribute up to EUR 25 per month towards staff perks
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 A company bonus scheme applicable as per bonus scheme rules
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 EUR equivalent salaries paid in EGP
 </li>
 </ul>
</div>

People Operations Specialist

American Association for Continuous Education

<div>
 Admin Assistant &ndash; International Medical Education Organization (Dokki &ndash; Giza)
 
 
 Location: Dokki &ndash; Giza
 
 Organization: American Association for Continuous Education.
 
 
 An international medical education organization is seeking a polished and professional Admin Assistant to represent our Giza office and ensure smooth, efficient, and high-standard office operations.
 
 
 
 
 Requirements
 
 
 Key Responsibilities
 
 
 Professionally represent the organization when welcoming guests, partners, and international speakers.
 
 
 Manage day-to-day office operations: scheduling, documentation, correspondence, and logistics.
 
 
 Coordinate with our regional branches in Dubai, KSA, and other countries.
 
 
 Support senior management in planning conferences, training programs, and events.
 
 
 Maintain an elegant, organized, and professional office environment that reflects our international standards.
 
 
 
 Prepare professional presentations, documents, and communication on behalf of the managers.
 
 
 
 Ensure effective coordination between departments and maintain confidentiality at all times.
 
 
 
 Act as a point of contact between management and employees.
 
 
 
 Requirements
 
 
 
 
 Fluent English (spoken and written) &ndash; mandatory.
 
 
 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 Professional appearance, confident personality, and strong interpersonal skills.
 
 
 Previous experience as an Admin Assistant, Executive Assistant, or Administrative Coordinator in a multinational or high-end organization.
 
 
 Excellent organizational and communication skills.
 
 
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
 
 
 Ability to multitask, prioritize, and work under pressure.
 
 
 
 
 
 Benefits
 
 
 
 Benefits:
 
 
 
 
 What We Offer
 
 
 A prestigious and professional work environment.
 
 
 Opportunities to participate in national and international conferences and events.
 
 
 Career growth prospects within a rapidly expanding international organization.
 
 
 Competitive salary and benefits package.
 
 
 
 
</div>

Admin Assistant

Talent 360 ME

<div>
 
 Are you an organized, professional, and proactive administrator who thrives in a fast-paced creative environment?
 
 
 
 
 Talent360
 
 is now hiring for one of our clients:
 
 
 
 Admin Assistant &amp; Office Manager
 
 
 
 
 Company Industry:
 
 Architecture and Interior Design
 
 
 
 About the Role:
 
 
 
 We&rsquo;re looking for a highly organized
 
 Admin Assistant &amp; Office Manager
 
 to join a high-end interior design studio in
 
 Zamalek, Cairo
 
 . This role is essential to ensuring smooth day-to-day operations and supporting the Co-Founder and leadership team with top-tier administrative assistance.
 
 
 You will play a key part in maintaining a professional, polished office environment while coordinating administrative and HR-related tasks.
 
 
 
 Duties and Responsibilities:
 
 
 
 
 Office Management
 
 
 
 <ul>
 <li>
 Oversee daily office operations and ensure a clean, well-maintained workspace
 </li>
 <li>
 Manage office supplies, utilities, vendors, and maintenance schedules
 </li>
 <li>
 Supervise the office boy and ensure timely completion of office-related tasks
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 Coordinate internal meetings, team events, and travel arrangements
 </li>
 <li>
 Monitor office expenses and handle service contracts with vendors
 
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Provide direct administrative support to the Co-Founder and leadership team
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 Handle scheduling, correspondence, and documentation
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 <li>
 Maintain organized filing systems and follow up on invoices and procurement
 </li>
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 Act as the first point of contact for visitors and external stakeholders
 
 
 
 </li>
 </ul>
 
 HR Coordination (Basic Support)
 
 
 
 <ul>
 <li>
 Assist with onboarding and workstation setup for new hires
 </li>
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 Track employee attendance and maintain HR records
 </li>
 <li>
 Help organize internal communications and employee engagement activities
 
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field
 </li>
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 Minimum 5 years of experience in office management or administrative roles
 </li>
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 Strong multitasking and organizational skills
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 <li>
 Proficient in Microsoft Office (Excel, Word, Outlook)
 </li>
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 Professional, reliable, and detail-oriented with excellent communication skills
 
 
 
 </li>
 </ul>
 
 Working Conditions:
 
 
 
 <ul>
 <li>
 Working Days: Sunday to Thursday
 </li>
 <li>
 Working Hours: 10:00 AM &ndash; 6:00 PM
 </li>
 <li>
 Location: Zamalek, Cairo
 
 
 
 </li>
 </ul>
 
 What We Offer:
 
 
 
 <ul>
 <li>
 A supportive and elegant work environment
 </li>
 <li>
 Exposure to high-end, design-driven projects
 </li>
 <li>
 Competitive salary package based on experience
 
 
 
 </li>
 </ul>
 
 Ready to bring structure, professionalism, and poise to a thriving design studio?
 
 
 
 Apply now to join
 
 Studio Paradigm
 
 and grow your career with
 
 Talent360
 
 !
</div>

Admin Assistant & Office Manager - Zamalek

RATP Dev Mobility Cairo

<div>
 
 Job Purpose
 
 
 
 The HR Coordinator is responsible for providing essential administrative support across internal HR documentation, employee onboarding &amp; offboarding, and critical external compliance functions. This role ensures accurate and immediate tracking of employee records, seamless coordination of governmental health and social insurance requirements, and adherence to company procedures.
 
 
 
 Responsibilities/Duties
 
 
 
 
 Profil de candidat recherch&eacute; :
 
 
 
 
 Employee File Management
 
 
 
 <ul>
 <li>
 Manage and maintain the integrity of employee records by executing all archiving tasks and scanning files into the digital HR system.
 </li>
 <li>
 Support the HR team in preparing employees&rsquo; files, hiring/clearance forms, and other tasks needed during the onboarding and offboarding procedures
 </li>
 <li>
 Accurately prepare sick leave refund requests and necessary documentation for submission to the social insurance authorities.
 
 
 </li>
 </ul>
 
 External HR Liaison
 
 
 
 <ul>
 <li>
 Act as the primary point of contact for external offices, managing all scheduled and unscheduled visits to the Social Insurance Office and the General Authority for Health Insurance.
 </li>
 <li>
 Coordinate all planned/unplanned drug tests in alignment with the concerned internal department and the Drug Control and Addiction Treatment Fund, ensuring strict confidentiality and compliance.
 </li>
 <li>
 Process and issue governmental medical cards for all current employees and new hires promptly.
 
 
 </li>
 </ul>
 
 General Support
 
 
 
 <ul>
 <li>
 Perform any other related tasks and duties necessary to ensure the company's full compliance with relevant labor and health regulations.
 </li>
 <li>
 Addressing the employees&rsquo; comments and inquiries in alignment with the company policies, with total collaboration with the HR administration team.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 ESSENTIAL QUALIFICATIONS, KNOWLEDGE &amp; EXPERIENCE
 
 
 
 <ul>
 <li>
 BSc in Human Resources Management, Business Administration, or any other relevant field.
 
 
 </li>
 </ul>
 
 Knowledge
 
 
 
 <ul>
 <li>
 Basic knowledge of local labor law, social insurance, and governmental health regulations.
 </li>
 <li>
 Fundamental knowledge in the Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Ability to handle sensitive information with integrity and strict confidentiality.
 </li>
 <li>
 Proven experience in managing relationships and compliance with external governmental offices, including Labor, Social Insurance, and Health Insurance authorities is preferrable.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 0 - 3 years of proven experience in an administrative HR role, such as an HR &amp; Admin Officer, HR Administrative Assistant, or a similar People Operations role.
 
 
 </li>
 </ul>
 
 Desired Behaviors &amp; Experiences
 
 
 
 <ul>
 <li>
 Excellent attention to detail to ensure accuracy in record-keeping, documentation, and compliance filings.
 </li>
 <li>
 Highly organized, to demonstrate strong planning and organizational skills to manage multiple administrative tasks, external visits, and complex schedules (e.g., medical checkups) simultaneously.
 </li>
 <li>
 Maintain absolute confidentiality when handling sensitive employee data, medical information, and governmental compliance matters.
 </li>
 <li>
 Follow up on outstanding documentation, anticipate compliance deadlines, and independently resolve administrative issues.
 </li>
 <li>
 Strong verbal and written professional communication skills.
 </li>
 <li>
 Possess a high sense of reliability, dependability, and commitment.
 </li>
 <li>
 Problem-Solver, who handle administrative hurdles and logistical challenges with a solution-oriented mindset.
 </li>
 </ul>
</div>

HR Coordinator

Magnet

<div>
 
 
 Employer Overview
 
 
 
 Magnet, a subsidiary of Beltone Holding, is a leading HR consultancy firm and trusted partner for companies seeking comprehensive management and HR solutions.
 
 
 We empower organizations through executive search, personnel and payroll services, and a full suite of HR consulting offerings. Magnet&rsquo;s proactive and transformational approach ensures innovative and impactful solutions that help organizations reach their full potential in today&rsquo;s evolving business environment.
 
 
 
 
 
 
 Job Summary
 
 
 
 The OD Specialist will support the design and implementation of organizational development initiatives for Magnet&rsquo;s assigned clients. The role focuses on enhancing organizational performance, employee engagement, and culture transformation by executing OD frameworks, analyzing data, and supporting change management projects under the supervision of senior consultants.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Support in conducting organizational assessments and gathering data to identify development needs across assigned clients.
 </li>
 <li>
 Assist in designing and implementing OD programs such as structure design, job descriptions, performance management, and competency frameworks.
 </li>
 <li>
 Support employee engagement and culture development initiatives through surveys, analysis, and reporting.
 </li>
 <li>
 Contribute to preparing client presentations, reports, and proposals.
 </li>
 <li>
 Monitor project progress and ensure timely delivery of client requirements.
 </li>
 <li>
 Research best practices and stay updated with OD and HR consulting trends.
 </li>
 <li>
 Maintain strong communication and relationships with clients and internal teams.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Human Resources, or related field.
 </li>
 <li>
 
 Certifications:
 
 HR certification is a plus.
 </li>
 <li>
 
 Experience:
 
 2&ndash;3 years of experience in Organizational Development.
 </li>
 <li>
 Prior experience in an HR agency or consulting environment is a strong advantage.
 </li>
 <li>
 Excellent communication and presentation skills.
 </li>
 <li>
 Analytical mindset and attention to detail.
 </li>
 <li>
 Proactive, organized, and able to manage multiple tasks.
 </li>
 <li>
 Advanced understanding of OD frameworks, performance management, and HR structures.
 </li>
 <li>
 Experience in data analysis, survey design, or reporting tools is preferred.
 </li>
 <li>
 Proficient in MS Office Suite (Excel, PowerPoint, Word).
 </li>
 <li>
 Excellent command of English and Arabic (written and spoken).
 </li>
 <li>
 Strong interpersonal skills and adaptability.
 </li>
 <li>
 Willingness to visit clients on-site when needed.
 </li>
 </ul>
 
 
</div>

Organizational Development Specialist

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