executive assistant with project management experience

Reliable Transportation Specialists, Inc

Overview We are seeking a highly organized and reliable Executive Assistant with HR experience. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties as well as providing a wide range of HR support and advice. The ideal candidate is highly self-motivated, professional, capable of managing their workload and prioritizing tasks and comfortable being a member of a team.Duties<ul><li>Answer and screen incoming calls and assume other receptionist duties when needed</li><li>General clerical duties including photocopying, fax and mailing</li><li>Generate memos, emails and reports when appropriate</li><li>Maintain office supplies by checking inventory and order items for all offices</li><li>Maintain electronic and hard copy filing system</li><li>Retrieve documents from filing system</li><li>Prepare written responses when required</li><li>Prepare and modify documents including correspondence, reports, drafts, memos and emails</li><li>Open, sort and distribute incoming correspondence</li><li>Coordinate maintenance of office equipment</li><li>Maintain personnel records</li><li>Uphold a strict level of confidentiality</li><li>Ensure proper completion of all new hire paperwork</li><li>Monitor and maintain petty cash</li><li>Respond to or route routine inquiries from external or internal sources with standard correspondence or other messaging</li><li>Schedule and coordinate meetings, appointments, travel arrangements for managers or supervisors, and others as directed</li><li>Payroll/Benefits/Onboarding</li></ul>Skills<ul><li>Minium of 2+ years of experience as an Executive Assistant reporting directly to senior management.</li><li>Knowledge of operation of standard office equipment.</li><li>Knowledge of clerical and administrative procedures and systems such as filing and record keeping</li><li>Proficiency in MS Office with expertise in Microsoft Word, and Excel with an ability to become familiar with firm-specific programs and software</li><li>Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities</li><li>Detail oriented and comfortable working in a fast-paced office environment</li><li>Strong interpersonal skills</li><li>Friendly and professional demeanor</li><li>College degree preferred but not mandatory</li></ul>Join our team as an Executive Assistant where you will play a vital role in supporting our leadership while contributing to the overall success of our organization. We look forward to welcoming a dedicated professional who thrives in a dynamic work environment.Salary based on experience.Job Type: Full-timePay: $45,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li></ul>Work Location: In person <div id='job-id'>Job Id: dSBfYa7fYc2n0gLNRO8IDQDIkgnF4SK3IRzTWpeUZmTDJqlQvFcnGrT5zv3BtkZHlzqKUoqB/uot1FGH4r0VPcaEB5r/B6YiItcX/fYKHU+uD/VLwpwnRPFAeUM=</div>

Executive Assistant/HR

Law Offices of Debra A. Thomas

Company OverviewThe Law Offices of Debra A. Thomas is a reputable legal practice located in Towson, Maryland, specializing in various areas of law including personal injury, probate, estates and trusts, family law, and workers compensation. Led by attorney Debra A. Thomas, our firm is dedicated to providing exceptional legal services to clients across multiple counties.SummaryWe are seeking a motivated Adminstrative/Legal Assistant to join our team at the Law Offices of Debra A. Thomas. In this role, you will support the managing attorney in managing cases and ensuring that legal processes run smoothly. Your contributions will be vital in helping us deliver high-quality legal representation to our clients.Responsibilities<ul><li>Position Summary:</li></ul>The Executive Assistant provides high-level administrative support to the executive team, serving as a trusted gatekeeper and liaison. This role requires exceptional organizational skills, discretion, professionalism, and the ability to manage a variety of tasks with accuracy and efficiency in a fast-paced environment.Key Responsibilities:<ul><li>Manage and maintain executive calendars, including scheduling meetings, appointments, and travel.</li><li>Handle all administrative tasks for the executive(s), including drafting correspondence, taking meeting minutes, and preparing presentations.</li><li>Screen and direct incoming calls and emails; prioritize and respond as appropriate.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.</li><li>Assist in the preparation of reports, meeting agendas, and board materials.</li><li>Organize and maintain files, records, and documents&mdash;both electronic and physical.</li><li>Serve as a point of contact between executives, staff, clients, and other stakeholders.</li><li>Support special projects and initiatives as needed, often involving cross-functional coordination.</li><li>Anticipate needs and proactively bring together appropriate people and resources to support the executive&rsquo;s agenda.</li><li>Maintain confidentiality and use a high level of discretion when handling sensitive information.</li><li>Prepare estate documents and assist with litigation files</li></ul>Qualifications:<ul><li>Proven experience as an executive assistant, senior administrative assistant, or similar role (typically 3+ years).</li><li>Exceptional organizational and time management skills.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with [project management or CRM software] is a plus.</li><li>Excellent verbal and written communication skills.</li><li>Strong attention to detail and problem-solving skills.</li><li>Ability to multitask and prioritize tasks under pressure.</li><li>High degree of professionalism and emotional intelligence.</li><li>If you are passionate about the legal field and eager to contribute to a dynamic team, we invite you to apply for the Legal Assistant position at the Law Offices of Debra A. Thomas today!</li></ul>Job Type: Full-timePay: $20.83 - $22.00 per hourExpected hours: 37.5 per weekBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>Ability to Commute:<ul><li>Towson, MD 21204 (Required)</li></ul>Work Location: Hybrid remote in Towson, MD 21204 <div id='job-id'>Job Id: kYl6lmkrYrZ93Ue046uTK6d2fMMZMUNAgk5FX6/3h9ryldayRxqGhzLdfJWNg9mKecrNShgCpJytbKvjhkPT2JCAXDgunf2wAvPhnxUYyV9mBxrynKbz1WqrGyC2TYk7nSNAarM=</div>

Administrative /Legal Assistant

GrowthRatio Solutions

Job Title: Executive Assistant to CEOCompany: GrowthRise Solutions Location: Bahria Town Phase 7, Islamabad Job Type: Full-Time, On-Site Salary: PKR 60,000 &ndash; 90,000/month + Performance-Based BonusAbout UsGrowthRise Solutions is a rapidly expanding e-commerce company known for delivering cutting-edge solutions and outstanding customer experiences. We are looking for a dynamic, detail-oriented Executive Assistant to the CEO who will play a key role in supporting executive operations and helping drive business success.Position OverviewAs the Executive Assistant to the CEO, you will serve as a trusted partner in managing day-to-day operations, overseeing internal teams, handling high-level client interactions, and leading key projects. The ideal candidate is highly organized, confident, fluent in English, and has a strong background in both team leadership and e-commerce.Key Responsibilities<ul><li>Client Relationship Management: Serve as the primary liaison for key clients. Maintain strong professional relationships and ensure high levels of satisfaction.</li><li>E-Commerce Strategy Support: Use your understanding of e-commerce platforms and trends to offer insights that support business decisions and growth.</li><li>Team Leadership: Guide and support internal teams. Foster a positive, high-performing work culture.</li><li>Operations Oversight: Monitor and streamline daily workflows, resolve internal issues, and ensure team efficiency.</li><li>Communication Management: Act as a central point of contact between the CEO, clients, and internal departments. Ensure clear, timely, and professional communication.</li><li>Project Coordination: Plan, execute, and monitor special projects and strategic initiatives as directed by the CEO.</li></ul>Requirements<ul><li>Fluency in English: Strong written and verbal communication skills.</li><li>Client Management Skills: Experience managing and retaining clients in a professional environment.</li><li>E-Commerce Knowledge: Familiarity with online retail operations and marketplaces such as Amazon, Shopify, or eBay.</li><li>Leadership Experience: 3&ndash;5 years of experience in a managerial or supervisory role.</li><li>Team Management Ability: Proven record of successfully leading and motivating teams.</li><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li></ul>Work Schedule<ul><li>Location: On-site at our office in Bahria Town Phase 7, Islamabad</li><li>Timings: Monday to Saturday, 10:00 AM &ndash; 6:00 PM</li></ul>What We Offer<ul><li>Competitive monthly salary</li><li>Performance-based bonus incentives</li><li>Career growth opportunities in a thriving e-commerce environment</li><li>Collaborative and supportive team culture</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs90,000.00 per monthWork Location: In person <div id='job-id'>Job Id: 77vQV+7ZuP0MgijqxNSsKT6HPORgayBgpacilfhUd9YFt13zu3x2hkKbKJbfTelRj0HShEcFBVIL0BGR9JXA4BSgNg8Hr0GBs3Rf3vPhn9uIhfFMmlx9oZl4NqMJ</div>

Executive Assistant to CEO

Anbalaya cotton mills

Job Title : Executive Assistant to DirectorWork Location : TirupurGender : MALEEducation : Any degreeExperience : min 1 to 8 yearsKey Responsibilities:<ul><li>Calendar Management: Scheduling meetings, appointments, and travel arrangements.</li><li>Communication Management: Handling emails, phone calls, and other correspondence on behalf of the executive.</li><li>Document Preparation: Creating and editing documents, presentations, and reports.</li><li>Meeting Coordination: Organizing meetings, including logistics, materials, and minutes.</li><li>Travel Arrangements: Booking flights, accommodations, and transportation.</li><li>Project Support: Assisting with special projects, initiatives, or events.</li><li>Confidentiality: Maintaining strict confidentiality of sensitive information.</li><li>Office Management: Overseeing office supplies, equipment, and general organization.</li><li>Stakeholder Management: Serving as a point of contact for internal and external stakeholders.</li></ul>Job Type: Full-timePay: &#8377;20,000.00 - &#8377;30,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person <div id='job-id'>Job Id: lOFc+Os2Y4kv+Bu1wJWB3Bk1d/aImgJJROLb7oY2NBv4KIVwVLKoKwSPIclcEW5JN463348Bjrlsy6X+SW4QInaXN+4AioCZv71rKBIA1gZfc2waqh5n5Q9PztU=</div>

Executive Assistant - PA

Lorenz Clinic

<div>Description:

About Us
Lorenz Clinic is a values-driven mental health clinic focused on family systems care and community healing. We believe that mental healthcare should be relational, accessible, and deeply human&mdash;and we&rsquo;re building a clinic system that reflects those values. As a provider of human services, we serve individuals and families across the lifespan, while supporting clinicians, trainees, and staff with intentional systems that work. 
We are in a dynamic period of strategic growth and are looking for a mission-aligned, service-oriented Executive Assistant to help carry that work forward. 
About the Role
This role combines classic executive assistant functions with meaningful involvement in strategic projects, outreach coordination, and clinic operations. You&rsquo;ll support the CEO, COO, and Chief of Staff in managing calendars, coordinating initiatives, triaging requests, and ensuring that internal and external stakeholders are consistently supported with professionalism and care.This is an ideal role for a mid-career professional with a background in human services, nonprofit administration, healthcare, or education&mdash;someone who is polished, proactive, values-driven, and eager to grow. It is not a high-glamour corporate role, but rather a visible, trusted, and flexible position in a clinic where impact matters more than ego. 
Key Responsibilities
Executive Support &amp; Internal Coordination<ul><li>
Manage scheduling and calendar logistics for the CEO, COO, and Executive Leadership Team (ELT)</li><li>
Prepare documents, agendas, and follow-up materials for meetings and internal presentations</li><li>
Take and distribute meeting minutes at ELT and management-level meetings</li><li>
Assist the Chief of Staff in tracking quarterly OKRs and reporting across departments</li><li>
Support candidate communication and scheduling during hiring cycles</li><li>
Screen and triage incoming calls; serve as a polished first point of contact</li><li>
Coordinate internal stakeholder touchpoints (birthdays, milestones, thank-yous, staff gifts)</li><li>
Retrieve and triage physical mail; maintain accurate digital and physical files</li><li>
Other duties as assigned</li></ul>
Project &amp; Operations Support<ul><li>
Help track cross-departmental projects using spreadsheets or project tracking tools</li><li>
Assist with logistics and execution of quarterly off-sites, internal events, and the clinic&rsquo;s annual conference</li><li>
Collaborate with the Chief of Staff to support continuing education (CEU) systems and event attendance tracking</li><li>
Maintain internal knowledge bases, reference documents, and operational files</li></ul>
Stakeholder Relations &amp; Marketing<ul><li>
Triage incoming partnership inquiries and route appropriately to executives or managers</li><li>
Assist with the CEO&rsquo;s outreach strategy (e.g., stakeholder tracking, follow-up, coordination)</li><li>
Arrange for photography, update provider bios, and assist with website edits (WordPress)</li><li>
Liaise with external marketing vendors and support vendor coordination</li></ul>
Finance &amp; Reporting<ul><li>
Run basic payroll, revenue, and performance reports as requested by the CEO</li><li>
Assist the COO with QuickBooks transaction categorization and simple data entry</li></ul>
Who You Are<ul><li>
Experienced: You have 4+ years of administrative, operations, or stakeholder-facing experience&mdash;ideally in a healthcare, nonprofit, or human services setting</li><li>
Educated: Bachelor&rsquo;s degree required; additional certifications or training a plus</li><li>
Polished &amp; Professional: Clear communicator and skilled at managing relationships across departments and levels</li><li>
Discreet &amp; Reliable: Trusted with sensitive and confidential information</li><li>
Organized &amp; Proactive: You anticipate needs, follow through, and close loops</li><li>
Mission-Aligned: Energized by the work of mental health, systems change, and family-focused care</li><li>
Growth-Minded: Eager to develop professionally and step into new responsibilities over time</li></ul>
Requirements:

Position Requirements<ul><li>
Bachelor&rsquo;s degree (required)</li><li>
Executive assistant or comparable experience (preferred)</li><li>
Proficiency in Google Workspace, Microsoft Office Suite, and project tracking tools</li><li>
Familiarity with WordPress, QuickBooks, and Zoom (or willingness to learn)</li><li>
Ability to work in-person at our Victoria, MN headquarters</li><li>
Occasional in-state travel for events, errands, and vendor coordination</li><li>
Sales, marketing, outreach, or stakeholder relations experience (preferred)</li><li>
Consistence with the clinic's Core Values, especially Professionalism</li></ul>
Benefits<ul><li>
Generous paid time off, paid holidays, and paid service/volunteer hours</li><li>
Medical, dental, vision, life, and disability insurance (employer-sponsored)</li><li>
401(k) with employer matching contributions</li><li>
Flexible scheduling</li><li>
Access to a confidential Employee Assistance Program (EAP)</li><li>
A mission-driven workplace that values professionalism, purpose, and people</li></ul>
To Apply
Submit your application through [Indeed/LinkedIn link here]. We especially welcome candidates with backgrounds in human services, nonprofit leadership, mental health, education, or healthcare administration. We value diverse perspectives, lived experience, and aligned purpose. This is an abridged job description; contact HR for unabridged version. While not required, cover letters that outline candidates' unique suitability for the role greatly improve the match-making process and speak volumes about professionalism. 
Search Terms / Keywords (for search engine optimization)
Executive Assistant, Administrative Coordinator, Nonprofit Admin, Mental Health Clinic, Human Services, Program Coordinator, Strategic Assistant, Office Manager, Clinical Admin, Outreach Coordinator, Healthcare Operations, Administrative Support, Clinic Scheduling, Mission-Driven Admin</div> <div id='job-id'>Job Id: NjH5E5R2/SQL3mTO0HIIkS5zH/H5NfNEE+yhILfkkrkXBl7+hi7dCO9C/Qd5jKgICANmN+wYoUDSjHufvm2Ew0HzQznzIrcYKFYCtt1kwY+hEzzvgn6Z8h5kWKX8xUUly1IhkjA/J20Eh4dzwHKow7Cv9Kr3S877+jkPtMejOKNh6UxXsHjbP0pqro/+jOLiueMDWn8YHV4pZoof2K4=</div>

Administrative Assistant

Headway Holding Group

Role Summary:The Personal Assistant will support C-suite executives and senior management across both verticals, ensuring smooth day-to-day operations, schedule coordination, confidential documentation handling, and stakeholder communication.Key Responsibilities:<ul><li>Provide high-level administrative and secretarial support to the CEO and CFO.</li><li>Manage calendars, meetings, travel arrangement and appointments for top executives.</li><li>Draft and prepare internal and external communications, reports, and presentations.</li><li>Manage daily operations of the executive office and support the GM.</li><li>Translate documents and emails where required.</li><li>Assist in organizing board meetings, project reviews, and executive reporting.</li><li>Maintain strict confidentiality and ensure data protection at all times.</li><li>Manage document control, filing, and site-related communications.</li><li>Coordinate between departments to ensure executive awareness of project progress and critical timelines.</li><li>Liaise with senior management, clients, and government officials.</li><li>Organize travel itineraries and logistics for domestic and international trips.</li><li>Maintain and update key contact databases including vendors, clients, and partners.</li><li>Support with procurement documentation and contract management.</li><li>Liaise with external stakeholders, clients, and suppliers in a professional and timely manner.</li><li>Organize team-building events, office functions, and stakeholder visits.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>UAE: 5 years (Preferred)</li></ul>Language:<ul><li>Arabic, English (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Application Deadline: 19/07/2025 Expected Start Date: 07/07/2025 <div id='job-id'>Job Id: ze8F2FVw9qfw5esgjUsMyxd90ZGi2VqWs7CfXjLLaBrfR5TP1pJ0BGRU6JAB5vxRVA1LUaEIe7pjdmPQckvT7Q11Xz1cEIoEk3Rw7QklFrLMMcb69aN/GK0qpJw=</div>

Personal Assistant to CEO

HR First Pvt Ltd

We have a Position of Executive Assistant, with our client a Swiss technology company in Pakistan.Position: Executive AssistantLocation: KarachiResponsibilities:-Board Meeting Support-Cross department Liaison-Travel Arrangement-Record Maintenance-Event Organizations and Project Documentation-Team CollaborationRequirements: -Candidates must have at least 3 to 5 years of relevant experience preferably in banking industry.-Excellent organizational and communications skills.-Proficiency in MS office and administrative role.Market competitive compensation structureInterested Candidates to send their Resumes to tayyaba@hrfirst.pk and mention the position title in the subject line.Job Type: Full-timeWork Location: In person <div id='job-id'>Job Id: qShyNOko7EXrMN7e9teozjEfidj3d5je9q2ndsTmQKzrxEeS7yR6umIjLqwkYaAgrOGDtO2hKsehWCGWd6aGSV5Mx5oiATnpKTZycCwlOt2T+8CiAkxMYIY=</div>

Executive Assistant

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