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office & administration manager Jobs in House Counsel Jobs In Riyadh Saudi Arabia

office & administration manager

executive office manager

CNTXT

<div>
 
 
 Job Summary
 
 
 
 
 
 
 The Executive Office Manager plays a key role in ensuring the smooth, efficient, and compliant operation of the executive office. This position provides high-level, confidential support to senior leadership by managing all complex administrative functions, meticulously controlling the office budget, and streamlining operational workflows. The Manager acts as a central liaison for board/committee coordination and a primary point of contact for internal and external stakeholders, ensuring the executive team operates with maximum professionalism and organizational efficiency.
 
 
 
 
 
 
 Principal Duties
 
 
 
 
 
 <ol>
 <li>
 Manage day-to-day operations of the executive office, including administrative support, scheduling, and office logistics.
 </li>
 <li>
 Provide high-level executive support to C-suite leaders, including calendar management, travel arrangements, and meeting coordination.
 </li>
 <li>
 Act as the point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Prepare, review, and manage confidential correspondence, reports, and presentations.
 </li>
 <li>
 Organize and facilitate executive meetings, board meetings, and offsite events; take meeting minutes and track action items.
 </li>
 <li>
 Supervise and mentor administrative staff, ensuring workflow efficiency and professional development.
 </li>
 <li>
 Travel with executives as needed to provide on-the-ground support for meetings, events, and business engagements.
 </li>
 <li>
 Maintain office systems, policies, and procedures to support organizational goals.
 </li>
 <li>
 Support special projects and company initiatives as directed by executive leadership.
 </li>
 <li>
 Ensure compliance with company policies, data security, and confidentiality requirements.
 </li>
 </ol>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ol>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Management, or related field (or equivalent experience).
 </li>
 <li>
 
 Work Experience:
 
 Minimum of 5+ years of executive-level administrative or office management experience.
 </li>
 <li>
 
 Language:
 
 Strong English written and verbal communication skills.
 </li>
 </ol>
 
 
 
 
 
 Functional Job Competency
 
 
 
 
 
 <ul>
 <li>
 
 Executive Tech Mastery:
 
 Expert proficiency in the executive tech stack: advanced scheduling, video conferencing, and digital document control.
 </li>
 <li>
 
 Financial &amp; Expense Governance:
 
 Manages, tracks, and reconciles the office budget and expense reporting, ensuring strict financial compliance.
 </li>
 <li>
 
 Governance &amp; Board Support:
 
 Expertly manages high-level meeting procedures, including preparing agendas, compiling confidential materials, and tracking action items.
 </li>
 <li>
 
 Office &amp; Vendor Operations Oversight:
 
 Functional expertise in managing the physical executive office environment, coordinating external vendor relationships, and overseeing administrative support staff to maintain smooth daily operations.
 </li>
 </ul>
</div>

Executive Office Manager

Confidential Government

<div>
 
 A leading
 
 semi-government entity
 
 in Saudi Arabia&rsquo;s mining sector is looking for skilled professionals to join its growing team. Headquartered in
 
 Riyadh
 
 , the organization plays a key role in shaping the future of mining in the Kingdom.
 
 
 
 
 
 If you are looking for a meaningful career with an organization committed to
 
 sustainability, innovation, and industry excellence
 
 , this is your opportunity to be part of something impactful.
 
 
 
 
 
 
 Apply now and be part of the future of mining in Saudi Arabia!
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 To manage the daily operations of the Executive Office and provide high-level administrative, organizational, and coordination support to the CEO and executive leadership. The Executive Office Manager ensures smooth workflow, manages executive communications and schedules, oversees office protocols, and acts as a key liaison between the executive office and internal/external stakeholders.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 <ul>
 <li>
 Oversee the day-to-day administrative operations of the Executive Office, ensuring efficiency and confidentiality.
 </li>
 <li>
 Manage the CEO&rsquo;s schedule, meetings, travel arrangements, and communications with accuracy and discretion.
 </li>
 <li>
 Coordinate internal and external meetings, including agenda preparation, minutes, and follow-ups.
 </li>
 <li>
 Act as the primary point of contact between the Executive Office and internal departments, external partners, and government entities.
 </li>
 <li>
 Draft, review, and format high-level correspondence, reports, and presentations.
 </li>
 <li>
 Supervise and support other Executive Office staff to ensure consistent quality and service standards.
 </li>
 <li>
 Ensure the implementation and compliance with executive office policies, protocols, and document control.
 </li>
 <li>
 Manage sensitive information and communications with professionalism, integrity, and discretion.
 </li>
 <li>
 Support executive-level events, visits, and board or committee meeting preparations.
 </li>
 <li>
 Track action items and ensure timely execution of decisions made by the CEO or executive leadership.
 </li>
 </ul>
 
 
 
 
 
 Minimum Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 Minimum 6 years of experience in similar position.
 </li>
 </ul>
</div>

Hays

<div>
 
 
 Your new company:
 
 
 
 
 
 
 This is a fantastic opportunity to work within an emerging, well-capitalized Saudi investment company that is quietly expanding its footprint in venture capital. The firm is strategically positioning itself to back high-growth ventures across tech, fintech, and other emerging sectors, with a strong mandate aligned to Vision 2030.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Serve as the primary liaison between the CEO and internal/external stakeholders
 </li>
 <li>
 Manage executive calendars, travel arrangements, and confidential correspondence
 </li>
 <li>
 Coordinate high-level meetings, board sessions, and strategic engagements
 </li>
 <li>
 Ensure smooth day-to-day operations of the CEO&rsquo;s office with discretion and efficiency
 </li>
 <li>
 Prepare reports, presentations, and briefing materials for executive use
 </li>
 <li>
 Uphold the highest standards of professionalism and confidentiality
 </li>
 </ul>
 
 
 
 
 
 What you'll need to succeed:
 
 
 
 
 
 <ul>
 <li>
 Minimum 5 years of experience in a similar executive support role within KSA
 </li>
 <li>
 Proven excellence in managing high-level offices and familiarity with local protocols
 </li>
 <li>
 Strong communication skills of both English and Arabic (spoken and written)
 </li>
 <li>
 Currently based in Riyadh or elsewhere in KSA and open to relocation
 </li>
 </ul>
 
 
 
 
 
 What you'll get in return:
 
 
 
 
 
 <ul>
 <li>
 Competitive compensation package
 </li>
 <li>
 Performance-based bonus
 </li>
 <li>
 Comprehensive benefits
 </li>
 <li>
 A collaborative and high-performing work environment
 </li>
 <li>
 Abilit to grow and develop career
 </li>
 </ul>
</div>

CEO Office Manager

Team Saudi

<div>
 
 Job Purpose
 
 
 
 Provide strategic direction and leadership for the administrative management function of the Secretary General &amp; CEO&rsquo;s Office to ensure efficient, secure, and professional operations. The Director is responsible for overseeing office administration, logistics, protocol governance, and VIP engagement frameworks, ensuring alignment with SOPC&rsquo;s strategic priorities and international best practices. The role ensures operational excellence, confidentiality, and effective stakeholder coordination to support the Secretary General &amp; CEO in fulfilling the organization&rsquo;s mission and representational objectives.
 
 
 
 Job Specific Accountabilities
 
 
 
 
 Strategic Leadership and Operational Oversight
 
 
 
 <ul>
 <li>
 Direct the full spectrum of administrative management activities within the Secretary General &amp; CEO&rsquo;s Office, ensuring seamless coordination across functions and departments.
 </li>
 <li>
 Drive strategic initiatives to modernize office operations, leveraging digital tools, process automation, and analytics for improved efficiency and visibility.
 
 
 </li>
 </ul>
 
 Executive Support and Decision Enablement
 
 
 
 <ul>
 <li>
 Oversee high-level administrative and operational support for the Secretary General &amp; CEO, ensuring readiness for meetings, events, and engagements.
 </li>
 <li>
 Supervise preparation of strategic briefs, correspondence, and executive reports, ensuring accuracy, confidentiality, and alignment with SOPC priorities.
 
 
 </li>
 </ul>
 
 Scheduling and Resource Coordination
 
 
 
 <ul>
 <li>
 Oversee the strategic management of the Secretary General &amp; CEO&rsquo;s schedule and external engagements, ensuring prioritization aligns with organizational goals.
 </li>
 <li>
 Supervise logistics planning and coordination for official missions, travel, and events, ensuring efficiency and adherence to SOPC standards.
 
 
 </li>
 </ul>
 
 Governance, Compliance, and Confidentiality
 
 
 
 <ul>
 <li>
 Safeguard the confidentiality of sensitive materials and information, ensuring strict adherence to SOPC&rsquo;s ethical and governance standards.
 </li>
 <li>
 Maintain oversight of all documentation, recordkeeping, and reporting processes to ensure compliance with internal and regulatory requirements.
 
 
 </li>
 </ul>
 
 Stakeholder and Interdepartmental Coordination
 
 
 
 <ul>
 <li>
 Serve as the senior liaison between the Secretary General &amp; CEO&rsquo;s Office and internal departments to ensure alignment and timely decision-making.
 </li>
 <li>
 Facilitate coordination between SOPC leadership, government entities, and international federations to enhance collaboration and organizational reputation.
 
 
 </li>
 </ul>
 
 Performance and Risk Management
 
 
 
 <ul>
 <li>
 Monitor administrative and protocol performance metrics, identifying operational risks and implementing mitigation measures.
 </li>
 <li>
 Ensure adherence to financial and operational controls, supporting audits and internal reviews as required.
 
 
 </li>
 </ul>
 
 People and Resource Management
 
 
 
 <ul>
 <li>
 Lead the Administrative Management team with clear direction and performance objectives, promoting efficiency, engagement, and accountability.
 </li>
 <li>
 Manage department budgets and resources, ensuring optimal allocation and cost-effectiveness.
 </li>
 </ul>
</div>

Director, Administrative Management (673)

Fairmont

<div>Company Description 
Fairmont RAMLA RIYADH seeks passionate and adventurous individuals to join our incredible team in the KSA heart of Riyadh. Our hotel offers various jobs in over thirty departments and is sure to have something that sparks your interest. We pride ourselves on the work/play lifestyle that is working in Fairmont RAMLA Riyadh, and we do our best to ensure your quality of life is elevated when working for us. If you have ever dreamed of working in a luxury hotel, don't miss out on this opportunity.
Our commitment to Diversity &amp; Inclusion:
Since 1907, Fairmont Hotels &amp; Resorts has been dedicated to crafting unforgettable experiences for both guests and colleagues alike. Essential to this success has been diversity, equity, and inclusion woven into the fabric of our brand&rsquo;s DNA. We pride ourselves on being an equal-opportunity employer, fostering an open and inclusive culture that welcomes everyone, empowers all colleagues, and cultivates individual and collective innovation and performance. Our ambition is to provide all of our People with fair and equitable opportunities to grow to attain their full potential. We believe that diversity in our teams not only enriches the lives of our People but also provides the best possible experience to everyone who visits our iconic hotels and resorts worldwide. 
Job Description 
Basic Function
Responsible for performing secretarial duties of such nature as to relieve the General Manager of all possible routine and detail.
Duties &amp; Responsibilities:<ul><li>
Types minutes, letters, circulars, memos, reports, forms, contracts, and other correspondence, including those of a confidential nature; sees their mailing or distribution to all concerned.</li><li>
Takes down and transcribes dictations and minutes of meetings, such as Executive committee and Department Heads meetings, and drafts routine or simple correspondence for approval of superior.</li><li>
Files correspondence, memos, reports, and other related materials for ready reference; maintains individual files for each concessionaire and expatriates &lsquo; transfers obsolete material to inactive file or storeroom.</li><li>
Receives screens, places phone calls, and arranges appointments for the superior.</li><li>
Receives, screens office callers and visitors; schedules and sets up appointments.</li><li>
Receives, opens, and reads all inter-office memos and incoming mail for the General Manager, except those marked &ldquo;Confidential or Personal&rdquo;; brings to the superior&rsquo;s attention those which are urgent and important requiring his action; forwards to appropriate personnel mail which they can attend to; dispatches all outgoing mail.</li><li>
Operates fax machines and sends faxes, including those of a confidential nature, for the General Manager.</li><li>
Receives, dates, opens, and forwards to the General Manager all incoming faxes, and forwards copies of the same to appropriate departments.</li><li>
Maintains a trace file containing a list of letters or reports that have to be prepared on specific dates in the future; informs the General Manager or other personnel concerned of the same at an appropriate time; assists in clarifying to those personnel the details of, and requirements for carrying out such activities.</li><li>
Opens, reads and sorts all incoming hotel mail in the absence of the Secretary to Resident Manager; forwards to departments or personnel concerned; prepares and forwards a list of cheques received by mail to Accounting.</li><li>
. Ensures that conference rooms are cleaned and furnished with necessary materials for hotel meetings and conferences; reminds personnel who are supposed to attend; ensures it that snacks, lunch &amp; other foodstuffs are served to participants as instructed.</li><li>
Maintains an adequate stock of office supplies; accomplishes necessary requisitions.</li><li>
Prepares daily absences/Tardiness report for all personnel in the executive office; submits it to personnel.</li><li>
Ensures proper handling, use, and maintenance of office equipment and supplies, and the cleanliness and maintenance of her office and that of her superior.</li><li>
Keeps track of activities and whereabouts of the driver &ndash; Executive Office; notifies the latter of his assignments.</li></ul> 

Qualifications 
Educational Background<ul><li>
A degree in Business Administration, Hospitality Management, or related fields.</li><li>
Certifications in office management or secretarial skills may be advantageous.</li></ul>
Experience<ul><li>
Previous experience as an executive secretary or in a similar administrative role, preferably in the hospitality industry.</li><li>
Familiarity with hotel operations and management.</li></ul>
Skills<ul><li>
Proficient in office software (Microsoft Office Suite, email platforms, etc.).</li><li>
Excellent organizational and multitasking skills.</li><li>
Strong written and verbal communication abilities.</li><li>
Ability to maintain confidentiality and handle sensitive information.</li></ul>
Personal Attributes<ul><li>
Professional demeanor and strong interpersonal skills.</li><li>
Ability to work under pressure and meet deadlines.</li><li>
Proactive and detail-oriented mindset.</li></ul>
Language Proficiency<ul><li>
Fluency in English; additional languages may be preferred depending on the location and clientele.</li></ul> 

Additional Information 
What is in it for you:<ul><li>
Competitive extended benefits package including medical, vision, and dental for full-time permanent status</li><li>
Employee Travel Program</li><li>
Comprehensive Wellness Platform</li><li>
Discounts on food &amp; beverage</li><li>
Opportunity to develop your talent and grow within Fairmont RAMLA RIYADH and over 5,000 properties with Accor</li></ul>
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. To discover the life that awaits you at Accor, visit: https://careers.accor.com/
Do what you love, care for the world, and dare to challenge the status quo! #BELIMITLESS</div>

Excretive Secretary

Hilton

<div>Guest Experience Executive
Guest Experience Executive
JOB DESCRIPTION
What is the job?<ul><li>Oversee daily CRM report to identify the VIP guests and prepare for their arrival and welcoming.</li><li>Serve as the main point of contact for VIP Guests and ensure hotel departments are fully briefed on their requirements.</li><li>Perform check-in and check-out for VIP guests</li><li>Resolve customer complaints by conducting thorough investigation of the situation and coming up with the most effective resolution.</li><li>Ensure all customers&rsquo; queries or requests are handled in a polite, efficient manner and a high level of customer service is consistently maintained.</li><li>Meet, greet and direct Guests who enter the lobby area.</li><li>Oversee each aspect of the Guest Experience journey, and create personalize experiences for the hotels top guests.</li><li>Welcome guests in a friendly manner and demonstrate amazing customer service.</li><li>You&rsquo;ll work 5 days per week, sometimes including weekends and holidays.</li><li>Ensure that a detailed hand over is carried out between shifts including the volume of business, special guests, tasks to be clarified/completed and any guests&rsquo; special events that are taking place.</li><li>Ensure a high level of product knowledge of the hotel and the local area, and know what is happening in the hotel.</li><li>Have detailed knowledge of the fire, safety and evacuation procedures of the hotel</li><li>Perform other duties assigned by the Front Office Manager or Assistant Front Office Manager.</li></ul>
What are we looking for?<ul><li>Leadership abilities, with experience in a leadership role.</li><li>Always looking to make the guests stay special.</li><li>Interested in Front Office operations.</li><li>Passion for hospitality.</li><li>Willingness to learn.</li><li>Working with a team.</li><li>Interested in luxury service.</li><li>Ability to effectively deal with internal and external customers.</li><li>Ability to listen effectively and comprehend the English language to understand and obtain instructions and information.</li></ul><ul><li>
Comply with hotel security, fire regulations and all health and safety legislation</li><li>
Act in accordance with policies and procedures when working with front of house equipment and property management systems</li><li>
Assist with other departments, as necessary</li></ul></div>

Guest Experience Executive

BTG Pactual

<div>
 
 About Us
 
 
 
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 
 
 
 The role
 
 
 
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 
 Riyad (Saudi Arabia)
 
 .
 
 
 The successful candidate will be responsible for administration, office management and executive assistance.
 
 
 
 Responsibilities
 
 
 
 
 Administrative:
 
 
 
 <ul>
 <li>
 Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
 </li>
 <li>
 Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
 </li>
 <li>
 Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
 
 
 </li>
 </ul>
 
 Office Management
 
 
 
 <ul>
 <li>
 Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
 </li>
 <li>
 Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
 </li>
 <li>
 Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
 </li>
 <li>
 Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
 
 
 </li>
 </ul>
 
 Logistics
 
 
 
 <ul>
 <li>
 Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
 </li>
 <li>
 Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
 </li>
 <li>
 Expense Management: Submit and track travel expenses and claims on behalf of executives.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Bilingual:Fluent in both English and Arabic.
 </li>
 <li>
 Education:Bachelor's degree or Diploma in a relevant field.
 </li>
 <li>
 Experience:Robust experience in a similar role.
 </li>
 <li>
 Self-Motivation:Proactive and self-driven approach to office management.
 </li>
 <li>
 Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
 </li>
 <li>
 Attention to Detail:Strong focus on accuracy and detail in all tasks.
 </li>
 <li>
 Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
 </li>
 <li>
 Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
 </li>
 <li>
 IT Proficiency:Strong proficiency in office software and IT systems.
 </li>
 <li>
 Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
 </li>
 <li>
 Management Skills: Strong leadership and team management skills to oversee office staff and operations.
 
 
 </li>
 </ul>
 
 Our offer
 
 
 
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 
 
 <ul>
 <li>
 Professional, international working environment
 </li>
 <li>
 Challenging, rewarding career
 </li>
 <li>
 Collaborative environment
 </li>
 <li>
 Competitive compensation package, including performance based annual bonus
 </li>
 <li>
 25 working days vacation
 </li>
 <li>
 Health Insurance
 
 
 </li>
 </ul>
 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 
 
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
</div>

Office & Administration Manager

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1074 executive office manager jobs IN House Counsel Jobs In Riyadh Saudi Arabia

Executive Office Manager

Executive Office Manager

CEO Office Manager

Director, Administrative Management (673)

Excretive Secretary

Guest Experience Executive

Office & Administration Manager