administrative assistant Jobs in House Counsel Jobs In Riyadh Saudi Arabia

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admin assistant Jobs in House Counsel Jobs In Riyadh Saudi Arabia

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admin assistant (fresh graduate)

executive assistant

PwC Middle East

<div>
 
 Line of Service
 
 
 
 Internal Firm Services
 
 
 
 Industry/Sector
 
 
 
 Not Applicable
 
 
 
 Specialism
 
 
 
 IFS - Internal Firm Services - Other
 
 
 
 Management Level
 
 
 
 Associate
 
 
 
 Job Description &amp; Summary
 
 
 
 Executive Assistant duties and responsibilities:
 
 
 Financial
 
 
 Adhere to budget
 
 
 Customer
 
 
 Diary management
 
 
 Extensive management of online diaries, book appointments and arrange meetings, updates as required
 
 
 Ensure Executive/s get to meetings on time with appropriate documentation
 
 
 Act as back up in managing other Executives&rsquo; and Principals&rsquo; diaries when their EAs are not available
 
 
 Call management
 
 
 Handle and screen calls for Executive/s
 
 
 Take and pass messages to Executive/s in a timely manner
 
 
 Email management
 
 
 Monitor Executives&rsquo; email inboxes when they are out of the office or at meetings and taking action as necessary
 
 
 Client relationships
 
 
 Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
 
 
 Assist other EAs during busy periods
 
 
 Internal Process
 
 
 Meetings
 
 
 Proactive planning for meetings and follow up actions (documents, papers needed&hellip;)
 
 
 Organise local internal and external meetings, including organising catering, IT requirements etc
 
 
 Meet and greet visitors
 
 
 Partner and Executive general admin
 
 
 Proofread and finalize documents when required i.
 
 
 e.
 
 
 presentations, proposals, letters
 
 
 General filing
 
 
 Keeping Executive own contacts databases/business card storage up to date
 
 
 Learning and Growth
 
 
 Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
 
 
 Comply with PwC policies and procedures in all aspects of the role
 
 
 Build network of strong working relationships both internally and externally
 
 
 Assist with the organisation of PwC events as needed including dinners and outside events
 
 
 Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
 
 
 
 Education
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 
 Degrees/Field Of Study Required
 
 
 
 Degrees/Field of Study preferred:
 
 
 
 Certifications
 
 
 (if blank, certifications not specified)
 
 
 
 
 Required Skills
 
 
 
 
 Optional Skills
 
 
 
 
 Desired Languages
 
 
 (If blank, desired languages not specified)
 
 
 
 
 Travel Requirements
 
 
 
 
 Available for Work Visa Sponsorship?
 
 
 
 
 Government Clearance Required?
 
 
 
 
 Job Posting End Date
 
</div>

Executive Assistant

Emdad By Elm

<div>
 
 
 Job Description:
 
 
 
 The Executive Assistant will play a crucial role in supporting the strategic initiatives of the leadership team. This position is designed for a proactive individual with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. The candidate will be responsible for optimizing the executive's time by managing schedules, coordinating travel arrangements, and preparing essential documentation and communication. The ideal candidate will possess a high degree of professionalism, discretion, and a commitment to confidentiality, while demonstrating exceptional problem-solving abilities and adaptability to rapidly changing circumstances.
 
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 A minimum of 2 years of experience as an Executive Assistant or in a similar administrative role, preferably within a corporate or governmental environment.
 </li>
 <li>
 Proven ability to manage and prioritize multiple tasks and deadlines effectively, demonstrating strong organizational and time management skills.
 </li>
 <li>
 Excellent verbal and written communication skills in both Arabic and English, with a strong proficiency in preparing reports and presentations.
 </li>
 <li>
 Familiarity with office management procedures, administrative protocols, and decision-making processes at an executive level.
 </li>
 <li>
 Strong proficiency in office software applications (e.g., Microsoft Office Suite, project management tools) and communication platforms.
 </li>
 <li>
 Experience in handling confidential or sensitive information with integrity and discretion.
 </li>
 <li>
 Ability to operate independently with minimal supervision while functioning collaboratively within a team environment.
 </li>
 <li>
 Strong interpersonal skills with the ability to engage and interact with a variety of stakeholders at all organizational levels.
 </li>
 <li>
 A proactive approach to problem-solving and the ability to think critically about situations as they arise.
 </li>
 </ul>
 
 
 
 
 
 Job Responsibilities:
 
 
 <ul>
 <li>
 Manage and optimize the executive's calendar by scheduling appointments, coordinating meetings, and ensuring timely follow-ups on action items.
 </li>
 <li>
 Prepare and organize documents, reports, and presentations for meetings, ensuring high standards of accuracy and professionalism.
 </li>
 <li>
 Coordinate travel arrangements, including transportation and accommodation, while adhering to budgetary constraints and organizational policies.
 </li>
 <li>
 Communicate effectively with internal and external stakeholders on behalf of the executive, maintaining professionalism in all correspondence.
 </li>
 <li>
 Handle incoming calls, emails, and other communications, prioritizing and responding with discretion and efficiency.
 </li>
 <li>
 Assist in the development and implementation of administrative processes and systems to enhance operational efficiency.
 </li>
 <li>
 Maintain and manage filing systems, both electronic and physical, ensuring appropriate document retention and adherence to confidentiality protocols.
 </li>
 <li>
 Support the planning and execution of corporate events and meetings, including logistics, materials preparation, and attendee communication.
 </li>
 <li>
 Monitor and track deadlines for projects and administrative tasks, providing timely reminders and updates on progress.
 </li>
 </ul>
 
 
 
 
 
 Required Skills:
 
 
 <ul>
 <li>
 Exceptional organizational and multitasking abilities to manage competing priorities efficiently.
 </li>
 <li>
 Strong attention to detail and accuracy in documentation and reporting.
 </li>
 <li>
 Advanced communication skills, with the capacity to articulate ideas clearly and persuasively in both written and spoken formats.
 </li>
 <li>
 Proficiency in using productivity tools and software for scheduling, document management, and communication.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with integrity.
 </li>
 <li>
 Adaptability and resilience in a dynamic work environment, responding swiftly to changing priorities.
 </li>
 <li>
 Strong critical thinking and problem-solving skills, with the ability to make informed decisions under pressure.
 </li>
 <li>
 Collaborative mindset with the ability to work effectively in diverse team settings, contributing positively to team dynamics.
 </li>
 <li>
 Initiative and a proactive attitude in suggesting improvements to administrative processes and workflows.
 </li>
 </ul>
</div>

Malmaison

<div>
 
 About The Role
 
 
 
 
 Role: Administration Assistant
 
 
 
 
 Location: Fraser Suites, Riyadh - Saudi Arabia
 
 
 
 
 Salary: Competitive
 
 
 
 Frasers Hospitality is looking for an Administration Assistant to join the team at Fraser Suites, Riyadh. As an Administration Assistant, you will Provide full range of administrative and meeting support. Independently administer assigned several assigned responsibilities in accordance with Frasers Suites Dubai standards.
 
 
 
 What You Will Be Doing As An Administrative Assistant
 
 
 
 Provides a full range of administrative, clerical and office support including, but not limited to:
 
 
 <ul>
 <li>
 Word processing production for variety of executive team members.
 </li>
 <li>
 Manages calendars.
 </li>
 <li>
 Assists in phone reception for executive and administrative departments.
 </li>
 <li>
 Prepares and coordinate mail, faxes, and express packages.
 </li>
 <li>
 Provide filing assistance.
 </li>
 <li>
 Provides clerical/administrative support, including the composition and preparation of routine correspondence and presentations using computer software applications.
 </li>
 <li>
 Prepares and maintains telephone directory and other company information.
 </li>
 <li>
 Performs photocopying and other production services.
 </li>
 <li>
 Travel - Co-ordinate travel ensuring that the most competitive fares are procured and that accommodation and other travel related arrangements are made on their behalf in accordance to with the hotel's travel policy.
 </li>
 <li>
 Prepare itineraries with scheduled appointments and relevant documentations.
 </li>
 <li>
 Project - Support managers in administration including, preparation of documents, and follow- up on timelines and deliverables.
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 You have proven experience in a similar role with excellent communication and administration skills. You are an enthusiastic individual with a passion for attention to detail.
 
 
 
 Who are Frasers Hospitality?
 
 
 
 Conceived with the lifestyle preferences of today&rsquo;s discerning travelers in mind, Frasers Hospitality has three award-winning branded serviced residences offerings &ndash; the Gold-Standard Fraser Suites, Fraser Place and Fraser Residence, as well as Modena by Fraser, a second-tier brand targeted at the road warrior and Capri by Fraser, a design-led hotel residence aimed at the Millennial business traveler.
 
 
 With 80% of our residents from Fortune 500 and Forbes-listed companies, Frasers&rsquo; intrinsic understanding of the importance of excellence in service and innovation in meeting the evolving needs of corporate travelers is reflective in the number of prestigious accolades garnered over the years.
 
 
 In addition to competitive rates of pay we also offer a range of great benefits.
 
 
 
 Interested?? Click Apply Now
 
 
 
 Frasers Hospitality, Malmaison &amp; Hotel Du Vin are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
 
 
 
 Benefits
 
 
 
 About You
 
 
 Not Specified
 
 
 Apply
 
 
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 <ul>
 <li>
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 <li>
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 </li>
 <li>
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 </li>
 <li>
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 </li>
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</div>

Administration Assistant

Mfaheem Al Emar for Trading and Contracting Company

<div>
 
 Job Announcement: Executive Secretary
 
 
 
 Mafaheem Al-Emaar Trading &amp; Contracting
 
 is urgently seeking a highly competent
 
 Executive Secretary
 
 to join the senior management team at our
 
 Head Office in Riyadh
 
 .
 
 
 Key Requirements:
 
 <ul>
 <li>
 
 Experience:
 
 Minimum of
 
 5 years
 
 of proven work experience in an Executive Secretary or direct Senior Administrative Assistant role.
 </li>
 <li>
 
 Location:
 
 The position is based at the
 
 Head Office in Riyadh, Saudi Arabia
 
 .
 </li>
 <li>
 
 Language Proficiency:
 
 Full professional fluency in both
 
 Arabic and English
 
 (spoken and written) is essential.
 </li>
 <li>
 
 Qualifications:
 
 University Degree or Higher Diploma in Administration, Business, or Secretarial Studies.
 </li>
 <li>
 
 Technical Skills:
 
 Expert proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 
 Competencies:
 
 Excellent time management, ability to handle confidential correspondence, and capacity to work effectively under pressure.
 </li>
 </ul>
 
 Core Responsibilities:
 
 <ul>
 <li>
 Manage and organize the Executive's schedule, coordinating appointments, meetings, and conferences fully.
 </li>
 <li>
 Draft, write, and proofread official correspondence and reports in both English and Arabic.
 </li>
 <li>
 Efficiently organize and maintain confidential administrative files and records.
 </li>
 <li>
 Coordinate all travel arrangements, including flight and accommodation bookings.
 </li>
 <li>
 Screen and direct phone calls and visitors with high professionalism.
 </li>
 </ul>
 
 How to Apply:
 
 
 If you meet the qualifications and experience listed, please submit your application directly through this LinkedIn job posting.
 
</div>

Executive Secretary - Saudi National

Rawaj - Human Capital Management

<div>Leverage your experience and join the dynamic team in the Personal Assistant to the Chairman of the Board role with a holding group with diversified investments in manufacturing, tourism, and real estate, based in Riyadh, Saudi Arabia.<h2 class="jobSectionHeader">
Key Responsibilities</h2><ul><li>
Travel with the Chairman to various cities within Saudi Arabia for business and personal engagements.</li><li>
Handle all logistics related to travel, including flight, hotel bookings, transportation, and other arrangements.</li><li>
Ensure all travel-related schedules are seamless and efficient.</li><li>
Organize and maintain the Chairman's calendar, scheduling meetings, appointments, and travel.</li><li>
Prioritize tasks and commitments based on urgency and importance.</li><li>
Coordinate with internal and external stakeholders to set up meetings and ensure all events are attended on time.</li><li>
Assist with daily administrative tasks, including managing phone calls, emails, and correspondence.</li><li>
Prepare reports, presentations, and other documents as needed.</li><li>
Manage personal tasks such as event coordination, family-related arrangements, and other personal errands.</li><li>
Maintain confidentiality regarding sensitive information and decisions.</li><li>
Act as the main point of contact between the Chairman and various teams, clients, and external partners.</li><li>
Handle inquiries on behalf of the Chairman in a professional and timely manner.</li><li>
Provide support in business meetings and conferences, ensuring the Chairman is well-prepared and fully supported.</li><li>
Be ready to respond to ad-hoc requests and changing priorities throughout the day.</li><li>
Manage day-to-day operations, ensuring all requests are fulfilled with a high level of discretion and efficiency.</li></ul><h2 class="jobSectionHeader">
Knowledge, Skills, and Experience</h2><ul><li>
Bachelor&rsquo;s degree in a related field.</li><li>
Minimum of 3-5 years of experience as a personal assistant or executive assistant, preferably in a corporate or high-profile environment.</li><li>
Exceptional organizational and time-management skills.</li><li>
Strong verbal and written communication abilities in both English and Arabic.</li><li>
Ability to multitask, prioritize, and handle high-pressure situations.</li><li>
High level of professionalism, integrity, and discretion.</li><li>
Strong problem-solving skills and ability to work independently.</li><li>
Willingness to travel within Saudi Arabia with the Chairman.</li><li>
Proficiency with Microsoft Office Suite, calendar management tools, and other relevant software.</li><li>
Ability to anticipate needs and take initiative in a fast-paced environment.</li><li>
Focused on providing exceptional service to ensure the Chairman&rsquo;s needs are met promptly and professionally.</li></ul></div>

Personal Assistant to the Chairman of the Board - Holding Group | Saudi Arabia

Confidential Government

<div>
 
 A leading
 
 semi-government entity
 
 in Saudi Arabia&rsquo;s mining sector is looking for skilled professionals to join its growing team. Headquartered in
 
 Riyadh
 
 , the organization plays a key role in shaping the future of mining in the Kingdom.
 
 
 
 
 
 If you are looking for a meaningful career with an organization committed to
 
 sustainability, innovation, and industry excellence
 
 , this is your opportunity to be part of something impactful.
 
 
 
 
 
 
 Apply now and be part of the future of mining in Saudi Arabia!
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 To manage the daily operations of the Executive Office and provide high-level administrative, organizational, and coordination support to the CEO and executive leadership. The Executive Office Manager ensures smooth workflow, manages executive communications and schedules, oversees office protocols, and acts as a key liaison between the executive office and internal/external stakeholders.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 <ul>
 <li>
 Oversee the day-to-day administrative operations of the Executive Office, ensuring efficiency and confidentiality.
 </li>
 <li>
 Manage the CEO&rsquo;s schedule, meetings, travel arrangements, and communications with accuracy and discretion.
 </li>
 <li>
 Coordinate internal and external meetings, including agenda preparation, minutes, and follow-ups.
 </li>
 <li>
 Act as the primary point of contact between the Executive Office and internal departments, external partners, and government entities.
 </li>
 <li>
 Draft, review, and format high-level correspondence, reports, and presentations.
 </li>
 <li>
 Supervise and support other Executive Office staff to ensure consistent quality and service standards.
 </li>
 <li>
 Ensure the implementation and compliance with executive office policies, protocols, and document control.
 </li>
 <li>
 Manage sensitive information and communications with professionalism, integrity, and discretion.
 </li>
 <li>
 Support executive-level events, visits, and board or committee meeting preparations.
 </li>
 <li>
 Track action items and ensure timely execution of decisions made by the CEO or executive leadership.
 </li>
 </ul>
 
 
 
 
 
 Minimum Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 Minimum 6 years of experience in similar position.
 </li>
 </ul>
</div>

Executive Office Manager

CNTXT

<div>
 
 
 Job Summary
 
 
 
 
 
 
 The Executive Office Manager plays a key role in ensuring the smooth, efficient, and compliant operation of the executive office. This position provides high-level, confidential support to senior leadership by managing all complex administrative functions, meticulously controlling the office budget, and streamlining operational workflows. The Manager acts as a central liaison for board/committee coordination and a primary point of contact for internal and external stakeholders, ensuring the executive team operates with maximum professionalism and organizational efficiency.
 
 
 
 
 
 
 Principal Duties
 
 
 
 
 
 <ol>
 <li>
 Manage day-to-day operations of the executive office, including administrative support, scheduling, and office logistics.
 </li>
 <li>
 Provide high-level executive support to C-suite leaders, including calendar management, travel arrangements, and meeting coordination.
 </li>
 <li>
 Act as the point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Prepare, review, and manage confidential correspondence, reports, and presentations.
 </li>
 <li>
 Organize and facilitate executive meetings, board meetings, and offsite events; take meeting minutes and track action items.
 </li>
 <li>
 Supervise and mentor administrative staff, ensuring workflow efficiency and professional development.
 </li>
 <li>
 Travel with executives as needed to provide on-the-ground support for meetings, events, and business engagements.
 </li>
 <li>
 Maintain office systems, policies, and procedures to support organizational goals.
 </li>
 <li>
 Support special projects and company initiatives as directed by executive leadership.
 </li>
 <li>
 Ensure compliance with company policies, data security, and confidentiality requirements.
 </li>
 </ol>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ol>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Management, or related field (or equivalent experience).
 </li>
 <li>
 
 Work Experience:
 
 Minimum of 5+ years of executive-level administrative or office management experience.
 </li>
 <li>
 
 Language:
 
 Strong English written and verbal communication skills.
 </li>
 </ol>
 
 
 
 
 
 Functional Job Competency
 
 
 
 
 
 <ul>
 <li>
 
 Executive Tech Mastery:
 
 Expert proficiency in the executive tech stack: advanced scheduling, video conferencing, and digital document control.
 </li>
 <li>
 
 Financial &amp; Expense Governance:
 
 Manages, tracks, and reconciles the office budget and expense reporting, ensuring strict financial compliance.
 </li>
 <li>
 
 Governance &amp; Board Support:
 
 Expertly manages high-level meeting procedures, including preparing agendas, compiling confidential materials, and tracking action items.
 </li>
 <li>
 
 Office &amp; Vendor Operations Oversight:
 
 Functional expertise in managing the physical executive office environment, coordinating external vendor relationships, and overseeing administrative support staff to maintain smooth daily operations.
 </li>
 </ul>
</div>

Explore 255+ Executive assistant in House Counsel Jobs In Riyadh Saudi Arabia this November. Find roles across top companies and apply now to boost your career.

255 executive assistant jobs IN House Counsel Jobs In Riyadh Saudi Arabia

Executive Assistant

Executive Assistant

Administration Assistant

Executive Secretary - Saudi National

Personal Assistant to the Chairman of the Board - Holding Group | Saudi Arabia

Executive Office Manager

Executive Office Manager