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executive secretary cum office manager for career overseas consultants limited job id 1424528

Bdjobs.com

<div>
 
 
 Career Overseas Consultants Limited
 
 is looking for
 
 Executive Secretary cum Office Manager
 
 
 
 
 
 
 
 Job Description / Responsibility
 
 
 <ul>
 <li>
 Provide executive-level secretarial and administrative support to partners, lawyers, and senior management.
 </li>
 <li>
 Manage calendars, appointments, meetings, and correspondence effectively.
 </li>
 <li>
 Draft, prepare, and format legal documents, contracts, and official letters with accuracy and professionalism.
 </li>
 <li>
 Handle document management, including filing, scanning, and maintaining digital and physical legal records.
 </li>
 <li>
 Manage client communications, including emails, phone calls, and meeting coordination with utmost confidentiality.
 </li>
 <li>
 Organize and maintain office records, reports, and filing systems (physical and digital).
 </li>
 <li>
 Coordinate office operations and administrative activities to ensure efficiency across departments.
 </li>
 <li>
 Oversee IT-related tasks, including installation, configuration, and maintenance of computer systems, software, and hardware.
 </li>
 <li>
 Manage cloud-based storage systems (e.g., Microsoft 365, Google Workspace) for secure document and data management.
 </li>
 <li>
 Ensure data backup, cybersecurity, and confidentiality of all firm-related and client information.
 </li>
 <li>
 Liaise with IT vendors and service providers for system maintenance and technical support.
 </li>
 <li>
 Support management in preparing presentations, reports, and documentation for client meetings and internal use.
 </li>
 </ul>
 
 
 
 
 
 Educational Requirements
 
 
 <ul>
 <li>
 Bachelor of Law (LLB)
 </li>
 <li>
 Master of Law (LLM)
 </li>
 <li>
 Additional training or certification in Office Administration, IT, or Business Management will be an advantage.
 </li>
 </ul>
 
 
 
 
 
 Experience Requirements
 
 
 <ul>
 <li>
 At least 4 year(s)
 </li>
 <li>
 The applicants should have experience in the following business area(s):
 </li>
 <li>
 Law Firm
 </li>
 </ul>
 
 
 
 
 
 Additional Requirements
 
 
 <ul>
 <li>
 Strong command of English (written and verbal); Arabic proficiency is an advantage.
 </li>
 <li>
 Excellent document drafting, formatting, and typing skills.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint) and cloud platforms (Microsoft 365, Google Workspace, or similar).
 </li>
 <li>
 Basic understanding of networking, data security, and backup systems.
 </li>
 <li>
 Exceptional organizational, time management, and multitasking abilities.
 </li>
 <li>
 High level of confidentiality, professionalism, and attention to detail when handling legal matters.
 </li>
 <li>
 Ability to work independently and manage multiple priorities efficiently.
 </li>
 </ul>
 
 
 
 
 
 Job Location
 
 
 
 Saudi Arabia
 
</div>

Executive Secretary cum Office Manager (For Career Overseas Consultants Limited)-Job ID: 1424528

Huda Vision

Job Description: Board Secretary (Female Only) - Law Firm, RiyadhWe are seeking a highly organized, professional, and experienced Female Board Secretary to join our prestigious law firm in Riyadh. This pivotal role requires an individual with exceptional corporate governance knowledge, impeccable communication skills, and the ability to maintain the highest level of confidentiality and discretion. The successful candidate will be responsible for ensuring the smooth and effective operation of the Board of Directors and its committees, upholding all regulatory and legal requirements.Key ResponsibilitiesBoard and Committee Support<ul><li>Organize and schedule all Board, Committee, and General Assembly meetings, including preparing annual calendars and managing logistics.</li><li>Prepare and circulate comprehensive meeting agendas, Board packs, and supporting materials well in advance.</li><li>Attend all Board and Committee meetings and accurately record, draft, and finalize minutes, ensuring timely distribution and approval.</li><li>Follow up on action items and resolutions from meetings, ensuring they are executed and reported back to the Board.</li><li>Maintain the official records, minute books, and statutory registers of the firm and its associated entities.</li></ul>Corporate Governance and Compliance<ul><li>Advise the Board and its members on corporate governance best practices, relevant laws, regulations, and internal policies, particularly those specific to Saudi Arabia.</li><li>Ensure the firm&rsquo;s compliance with all relevant regulatory bodies, including the Ministry of Commerce (MOC) and any specific legal sector requirements.</li><li>Oversee and manage the firm&rsquo;s corporate seal, legal documents, and official correspondence with external regulatory bodies.</li><li>Manage director inductions, continuous professional development for the Board, and performance evaluations.</li></ul>Communication and Administration<ul><li>Act as the primary point of communication between the Board, senior management, shareholders, and external stakeholders.</li><li>Handle sensitive and confidential information with absolute discretion and integrity.</li><li>Assist with the preparation and filing of annual reports, corporate disclosures, and other statutory documents.</li><li>Support the Chairman and Board members with administrative tasks, scheduling, and travel arrangements as needed.</li></ul>Required Qualifications and Skills<ul><li>Gender: Female (Mandatory requirement)</li><li>Education: Bachelor&rsquo;s degree in Law, Business Administration, Corporate Governance, or a related field. A recognized professional certification (e.g., ICSA, Chartered Secretary) is highly desirable.</li><li>Experience: A minimum of 5 years of experience as a Board Secretary, Corporate Secretary, or similar senior governance role, preferably within a law firm or professional services environment.</li><li>Legal Knowledge: Strong understanding of Saudi Arabian corporate law, regulatory frameworks (especially MOC regulations), and corporate governance principles.</li><li>Language: Fluency in both Arabic and English (written and spoken) is essential.</li><li>Skills:</li><li>Exceptional organizational, planning, and time-management abilities.</li><li>Impeccable communication and interpersonal skills, with the ability to interact professionally at all executive levels.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Proven ability to work independently, exercise excellent judgment, and prioritize tasks effectively</li></ul>connect on Linkedin and send CVs : https://www.linkedin.com/in/navid-nadiaksa/Email: hnavid.ng@gmail.comJob Type: Full-timePay: &#65020;5,500.00 - &#65020;8,500.00 per month

Board Secretary (Female Only) - Law Firm, Riyadh

IIQAF

<div><h3 class="jobSectionHeader">Description</h3>
We are seeking a dedicated and detail-oriented Office Secretary to join our esteemed healthcare facility. The ideal candidate will play a pivotal role in ensuring the smooth operation of our administrative office, contributing significantly to our mission of providing exceptional patient care. As an Office Secretary, you will be responsible for performing a variety of administrative tasks that support both staff and patients, ensuring that all office procedures and policies are adhered to diligently. You will be the first point of contact for visitors and patients, thus possessing a friendly and professional demeanor is essential.
<h3 class="jobSectionHeader">Responsibilities</h3>
<ul><li>Manage office correspondence, including emails, letters, and phone calls</li><li>
Organize and schedule meetings, appointments, and travel arrangements</li><li>
Maintain office filing systems and databases</li><li>
Assist in preparing reports, presentations, and other documents</li><li>
Coordinate office supplies and equipment maintenance</li></ul>
<h3 class="jobSectionHeader">Requirements</h3>
<ul><li>Proven experience as an office secretary or administrative assistant</li><li>
Proficient in MS Office and other office management software</li><li>
Excellent organizational and time-management skills</li><li>
Strong communication and interpersonal abilities</li><li>
High school diploma or equivalent; additional qualifications are a plus</li></ul>
<h3 class="jobSectionHeader">Benefits</h3>
<ul><li>Competitive salary and benefits package</li><li>
Opportunities for professional growth and development</li><li>
A supportive and inclusive work environment</li></ul></div>

Office Secretary

Sommerman Skinner Associates (SSA Limited)

The Sr. Project Manager is responsible for the overall success, safety, and timely completion of a construction project. The Sr. Project Manager will plan and manage project construction activities and schedules and provide technical consultation to project teams, government agencies, and clients.Requirements include:<ul><li>12-15 years of project management experience on large commercial construction projects ($50M+);</li><li>Knowledge of scheduling and organization techniques;</li><li>Excellent leadership, communication, and negotiation skills;</li><li>Authorization to work in the United States and the ability to obtain and maintain a security clearance, with willingness to work overseas;</li><li>An Engineering Bachelor's degree;</li><li>Previous experience with OBO/Embassy and/or US Government overseas contracts.</li></ul>KNOWLEDGE, EXPERIENCE, AND SPECIAL SKILLS REQUIRED:<ul><li>Must be authorized to work in the United States and able to obtain a U.S. Security clearance (Secret Clearance required);</li><li>Four (4) year technical or engineering degree (or equivalent advanced degree) plus extensive experience in managing construction segments;</li><li>Advanced knowledge of the construction industry and company operations;</li><li>Experience managing multiple large-scale, complex projects;</li><li>Excellent organizational, leadership, communication, and analytical skills;</li><li>Working knowledge of the Federal Acquisition Regulations.</li></ul>About The CompanySSA Ltd. (Sommerman Skinner Associates) provides detailed information to help you make informed career decisions. We represent over 2000 companies across various industries, offering insights into contracts, company growth, opportunities, and prospects. Our team, composed of qualified construction professionals, specializes in both permanent and freelance opportunities for construction professionals across disciplines such as Site Engineering, Project Management, Contracts, Quantity Surveying, and more.

Senior Project Manager

ALJOMAIH BOTTLING PLANTS

<div>
 
 
 Role Information
 
 
 
 Organization: DIVISION | Business Transformation
 
 
 Location: Riyadh
 
 
 Reporting To: Business Transformation Director
 
 
 
 
 
 
 Accountabilities:
 
 
 
 Correspondences:
 
 
 &middot; Documents and follows up all incoming and outgoing correspondences with various stakeholders to ensure proper documentation while maintaining confidentiality.
 
 
 &middot; Prepares/ types of correspondences, forms, and reports required by the HOF to ensure all they are issued accurately and on time.
 
 
 &middot; Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to fulfill work requirements.
 
 
 Meetings:
 
 
 &middot; Organizes and provides data as needed for conferences, meetings, and appointments to ensure all information is accurate and relevant.
 
 
 &middot; Schedules, updates, and prepares agendas for meetings, meeting minutes and distributes to participants to ensure actions are properly recorded and circulated.
 
 
 Data Collection:
 
 
 &middot; Monitors and collects information &amp; data required by the HOF or the Department and coordinates with the respective team to ensure all relative information are accurate as per the requirement.
 
 
 Calendar Management:
 
 
 Arranges and schedules appointments, itineraries, travel plans for the HOF with internal and external stakeholders under his/ her supervision for effective calendar management.
 
 
 Archiving &amp; Maintaining effective records:
 
 
 Sets up, organizes, and maintains the HOF&rsquo;s both electronic/ physical files including references and subjects for easy tracking.
 
 
 Work assignments:
 
 
 Prepares presentations, business reviews, reports, and all other assignments requested by the manager to ensure smooth business running.
 
 
 Business Support:
 
 
 Provides support to the Function and the team by completing routine processes such as expense claims, leave plans, and system requests to facilitate the business transactions.
 
 
 Office Supplies:
 
 
 Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
 
 
 Visitors:
 
 
 Receives phone calls, meets and greets internal/ external visitors, points them in the right direction, and answers inquiries to support a welcoming environment.
 
 
 Legal Documents &amp; References:
 
 
 Keeps copies of legal documents, reference files, department policies and procedure up to date by adding current and deleting obsolete information.
 
 
 
 
 
 
 
 
 
 Skills:
 
 
 
 Data accuracy and confidentiality
 
 
 Proper correspondence and arrangement of meetings
 
 
 Proper handle of administrative and secretarial issue
 
 
 Effective communication
 
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 2+ years executive Secretary/assistant experience
 
 
 Able to handle sensitive business communications, data and other information with professionalism, confidentiality and discretion, both internally with employees and externally with clients and candidates
 
 
 Exceptional organizational and multi-tasking skills
 
 
 Outstanding verbal, written and interpersonal communication skills
 
 
 Maturity, solid judgment and the ability to interact with confidence with executive management
 
 
 Excellent working knowledge of Microsoft Office suite
 
 
 
 
 
 
 Selection Process:
 
 
 
 1. Application: Apply directly by clicking the 'APPLY' button
 
 
 2. Filtering: The Recruitment Department will filter the application based on the above requirements and criteria.
 
 
 3. Assessment: Relevant assessment(s) will be conducted to assess the target skills.
 
 
 4. Appointment: Best candidate will be selected, and all candidates will receive feedback.
 
 
 5. Deadline for application: 20, Nov. 2025
 
 
 
 
 
 To apply to this role, click on the 'APPLY' button
 
</div>

Executive Secretary

Technical Glass and Aluminium LLC

Job Description: Secretary / Receptionist Location: Dammam, Saudi Arabia Experience: Minimum 2 years Nationality: Saudi Nationals or current Saudi residents onlyAbout the Role: TGAC Saudi Arabia is seeking a professional and well-organized Secretary / Receptionist to support our expanding operations. The ideal candidate will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth day-to-day operations in our new Dammam office and factory.Key Responsibilities:<ul><li>Manage front desk operations, greet visitors, and handle incoming calls and inquiries.</li><li>Maintain office correspondence, filing systems, and meeting schedules.</li><li>Support management with documentation, reports, and internal communications.</li><li>Coordinate logistics for meetings, travel, and appointments.</li><li>Ensure a professional and welcoming environment for clients and team members.</li></ul>Requirements:<ul><li>Minimum 2 years of experience as a receptionist, secretary, or administrative assistant.</li><li>Excellent communication skills in Arabic and English (spoken and written).</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong organizational and time management skills.</li><li>Presentable, confident, and customer-focused personality.</li><li>Saudi national or resident with valid ID. (preferred)</li></ul>Job Type: Full-timePay: From &#65020;4,000.00 per month

Secretary/Receptionist

لدله الصحية

<div><div><div><div><h4 class="jobSectionHeader">Pharmacy CoordinatorFull Time</h4></div><div>
Posted On: Thursday, November 13th, 2025</div></div></div><div><div>
Description</div><div>
Responsible in providing the pharmacy department with data and reports to meet the pharmacy departments goals and objectives. Provides complete support for all office activities for the pharmacy administration of the assigned office. To comply with national and international standards.
 
 
Develop and maintain new programs for the department. 
Utilizes computers for variety of office activities, including generation of reports for all pharmacy programs. 
Writes new reports for statistical purposes. 
Recommends alternative procedures for improvement of workflow in her scope of work.
 
Handles routine queries personally. 
Handles minor administrative matters, based on knowledge and judgment regarding Hospital regulations, procedures and policies, completing project assignment as requested. 
Takes and transcribes a variety of correspondence and compiles periodic reports on broad instructions from pharmacy administration. 
Takes minutes as instructed by the pharmacy administration. 
Controls the conduct of all general affairs, which affect the supervisor of the assigned office. 
Composes replies to correspondence for pharmacy administration signature. 
Maintains confidentiality of information and correspondence. 
Serves as primary contact for persons seeking appointments with pharmacy administration to avoid unnecessary to supervisor?s schedule and referring visitors or telephone callers to subordinate personnel as necessary.
 
Maintains knowledge and records of current Hospital policies and procedures. 
Establishes and maintains a variety of files and other office systems necessary
 
for the performance of the work. 
Develops and coordinates the Quality Improvement Program within his/her area of responsibilities.
 
Maintains a clean working environment.
 
Serves as a role model and represents the department in a professional manner. 
 
Adhere to the Dress and Appearance Code. 
Follows all Hospital related policies and procedures. 
Perform other applicable tasks and duties assigned within the range of his/her knowledge, skills and abilities as directed by Pharmacy Manager.</div></div><div><div>
Requirements</div><div>
Essential: Previous secretary experience in a Hospital
 
Desirable: Three (3) years as pharmacy secretary. 
 
Essential:
 
Diploma of Management administration from accredited University 
Diploma in computer science. 
Desirable: Bachelor?s Degree of programming from accredited college.
</div></div><div><div>Summary</div><div><div><div><div>
Industry:</div><div><div>
Healthcare</div></div></div></div></div></div><div>
Required Skills<div>
Adaptability
Honest And Integrity
Responsible And Trustworthy
Respect For Patients Confidentiality
Punctual
Self-Confidence
Self-Motivated</div></div><div>
Languages<div>
EN - Professional Working Proficiency</div></div></div>

Pharmacy CoordinatorFull Time

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