administrative assistant Jobs in Abu Dhabi United Arab Emirates

administrative assistant

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accounts & admin executive Jobs in Abu Dhabi United Arab Emirates

accounts & admin executive

admin assistant Jobs in Abu Dhabi United Arab Emirates

admin assistant

executive secretary

Etihad Engineering

<div>
 
 
 
 Synopsis
 
 
 
 
 To independently manage and organize the efficient functioning of the CEO office and to prioritize all appointments and activities.
 
 
 
 
 
 
 
 Accountabilities
 
 
 
 <ul>
 <li>
 Independently manage and organize the efficient functioning of the CEO office, coordinate and prioritize the daily and medium-term activities; using sound personal judgment, filter and steer contacts and activities based on levels of priorities and urgencies; serve as frontline person at the CEO office welcoming internal and external visitors and handling of high-level communication and correspondence with authorities and external parties.
 </li>
 <li>
 Maintain the diary; maximizing effective utilization of time, manage changes in schedule, and ensure that all matters brought forward to the office are responded and attended to in a timely and appropriate manner.
 </li>
 <li>
 Manage and organize internal and external meetings; communicate and confirm attendees, confirm agenda, ensure meeting resources (e.g. meeting rooms, handouts, press packs, agenda, food, equipment, etc.), and organize travels. Ensure preparation and follow up for regular department meetings. Take minutes of the meetings where required, and distribute to attendees in a timely fashion following meetings.
 </li>
 <li>
 Efficiently process and manage all inbound and outbound data and information, both confidential and routine; screen and sort mails, e-mails and other documents and ensure acknowledgments and responses are provided; review documents and if necessary ask for supporting data before forwarding for approval and signature.
 </li>
 <li>
 Prepare correspondence, reports and presentations. Ensure accuracy of information, attention to detail, timely data collection, integration of information where applicable, appropriate use of business language, preparation and submission within required timelines. Ensure readiness of reports as required.
 </li>
 <li>
 Manage the department&rsquo;s petty cash and stationery. Maintain records of expense claim documentation, invoices, etc. Maintain office supplies keeping stock record and ordering replenishments.
 </li>
 <li>
 Manage travel arrangements for Senior Executive and senior managers as required, consultants, guests, etc., including assisting with securing visa.
 </li>
 <li>
 Prepare and update weekly and monthly management attendance schedule. Maintain administrative records for annual leave, duty travel and absence to ensure optimum staff levels are maintained.
 </li>
 <li>
 Upload and edit department information on EY intranet. Ensure that all functionalities are displayed properly.
 </li>
 <li>
 Assist in department specific tasks (e.g. update and maintenance of records, IT systems, databases, etc.), functions and other special projects as required.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s level, with additional certifications on office management or secretarial and computer courses
 </li>
 <li>
 10 years overall experience in secretarial or administrative of which at least 5 years&rsquo; experience as an executive secretary is required; experience in a multi-cultural working environment ideal.
 </li>
 <li>
 Proficient in English and Arabic
 </li>
 </ul>
 
 
 
 
 
 
 
 
 About Etihad Engineering
 
 
 
 Etihad Engineering is a part of ADQ, offering industry leading aircraft maintenance and engineering solutions including airframe maintenance, component repair, overhaul services and technical training, with a team of around 2,000 professionals from around the world. We have vast experience on Airbus and Boeing aircraft, delivering an extensive range of services such as advanced composite repair, cabin refurbishment and component repair. We are spearheading Abu Dhabi&rsquo;s vision of being a global aerospace hub of the future and playing a crucial role in supporting economic growth and diversification in the United Arab Emirates.
 
 
 To learn more, visit Etihad Engineering | Aircraft Maintenance and Engineering Solutions
 
</div>

Executive Secretary

arts island contracting

Job Title: Secretary / Client Registration &amp; Administrative CoordinatorCompany Overview:We are a leading contracting and fit-out company with a strong reputation for delivering high-quality projects. We are seeking a dynamic and organized Secretary to support our business development team by registering the company with new potential clients, ensuring smooth documentation flow, and maintaining a professional corporate image.Key Responsibilities:<ul><li>Handle registration processes with new potential clients, consultants, and government portals.</li><li>Prepare and submit prequalification documents, vendor registration forms, and required company information.</li><li>Maintain a database of completed registrations and follow up on pending applications.</li><li>Draft, format, and proofread official letters, emails, and proposals.</li><li>Coordinate with internal departments (technical, commercial, legal) to gather necessary documents.</li><li>Keep all company profiles, trade licenses, certificates, and registrations up to date.</li><li>Schedule and organize meetings, appointments, and client communications.</li><li>Manage filing systems and ensure proper document control.</li><li>Assist the management team with other administrative and clerical tasks as needed.</li></ul>Qualifications:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2 years of experience in administrative or secretarial work (preferably in construction or contracting).</li><li>Strong communication skills in English (Arabic is a plus).</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and online registration portals.</li><li>Excellent organizational skills and attention to detail.</li><li>Ability to work independently and handle multiple tasks efficiently.</li></ul>Preferred Skills:<ul><li>Experience in vendor registration with major developers, government entities, or consultants.</li><li>Familiarity with tendering portals and prequalification requirements.</li><li>Strong follow-up and coordination skills.</li><li>Professional and presentable appearance with strong interpersonal skills.</li></ul>Job Type: Full-time

نكست الشرق للإستشارات الهندسية

We are looking for a reliable and professional Executive Secretary/Receptionist with 3+ years of experience to provide high-level administrative support to senior management while also managing front desk operations. This dual-role position requires excellent organizational, communication, and multitasking skills to ensure both executive support and smooth daily office reception functions.Key Responsibilities:Executive Secretary Duties:<ul><li>Manage and maintain the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel.</li><li>Prepare and draft correspondence, reports, memos, and presentations.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Arrange internal and external meetings, including logistics and materials preparation.</li><li>Coordinate between departments and act as a point of contact for senior leadership.</li></ul>Receptionist Duties:<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer, screen, and forward incoming phone calls and emails.</li><li>Maintain the reception area, ensuring it is tidy and presentable at all times.</li><li>Receive, sort, and distribute daily mail/deliveries.</li></ul>Assist with basic administrative tasks such as filing, data entry, and office supplyJob Type: Full-timeExperience:<ul><li>Executive Secretary/Receptionist: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Executive Secretary/Receptionist

Cleanco Cleaning Services and Building Maintenance (Al Sahil Al Arabi Workshop)

We are seeking a highly professional and experienced Arabic-speaking female Executive Assistant to provide comprehensive secretarial and administrative support to the Managing Director. The ideal candidate will have a strong secretarial background, excellent organizational skills, and the ability to implement modern administrative practices.Key Responsibilities:<ul><li>Provide high-level secretarial support to the MD including encoding correspondences, reports, and documents.</li><li>Handle and screen incoming calls and visitors, ensuring professional and courteous communication.</li><li>Schedule and coordinate meetings with internal departments and external stakeholders.</li><li>Follow up with various departments, companies, and individuals on pending documents and tasks as requested by the MD.</li><li>Coordinate with the Administration team for arrangements and follow-ups as per MD&rsquo;s instructions.</li><li>Manage all inward and outward correspondence of the MD&rsquo;s office to ensure timely and accurate receipt and dispatch.</li><li>Set up and maintain confidential filing systems for the MD&rsquo;s office correspondence and documents.</li><li>Collect reports from various departments and compile consolidated reports for the MD.</li><li>Prioritize and follow through on issues and concerns, including those of a sensitive or confidential nature.</li><li>Demonstrate the ability to communicate effectively and professionally with internal and external associates.</li><li>Implement new administrative practices and streamline office procedures for efficiency.</li><li>Maintain discretion and confidentiality in all aspects of the role.</li><li>Proficiently use MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 5 years of experience in a secretarial or executive assistant role, preferably supporting senior leadership.</li><li>Fluency in Arabic and English (spoken and written) is mandatory.</li><li>Strong organizational, multitasking, and time-management skills.</li><li>High level of professionalism, discretion, and confidentiality.</li><li>Ability to work independently and under pressure.</li><li>Experience in implementing modern office practices and systems.</li></ul>Job Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED2,000.00 - AED2,300.00 per monthApplication Question(s):<ul><li>Currently available in UAE for interview?</li><li>Can join immediately?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Secretarial: 5 years (Required)</li><li>MS OFFICE: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>

Executive Assistant - Female Arabic Nationality

Barratt Galvin

The Role
 A leading US law firm with a strong presence across the Middle East is seeking an experienced Legal Secretary to join its growing Abu Dhabi office. This opportunity has arisen due to the continued expansion of the firm’s regional team and offers the chance to support high-calibre lawyers on complex, international matters. Key Responsibilities • Provide comprehensive secretarial and administrative support to a team of lawyers and paralegals. • Prepare, edit, proofread, and format a wide range of legal documents, correspondence, and presentations to a consistently high standard. • Manage busy diaries, coordinate meetings, arrange travel, and handle client communications with professionalism and discretion. • Assist with monthly billing processes, including time entry, pre-bill edits, and expense submissions. • Maintain accurate electronic and physical filing systems, ensuring compliance with firm policies and confidentiality requirements. • Liaise with clients, colleagues, and service providers across multiple jurisdictions. • Support the coordination of office projects and departmental initiatives as required.
 
Requirements
 <ul>
<li>3–5 years of experience as a Legal Secretary, ideally within an international or regional law firm environment. • Technically strong and resilient, with a proactive approach and excellent attention to detail. • Proven experience managing monthly billing processes is essential. • Highly organised, with the ability to prioritise and manage multiple tasks under pressure. • Strong communication and interpersonal skills, and the ability to foster positive working relationships. • Advanced proficiency in Microsoft Office applications, particularly Word, Outlook, and PowerPoint. • A team player who takes ownership and consistently demonstrates professionalism and client care. Qualifications • GCSE/O-Level or Secretarial Diploma (ILEX) equivalent. • Legal secretarial or administrative experience within an international law firm will be highly regarded. Apply Now! If you meet the requirements, we would love to hear from you. Due to the volume of applications, only shortlisted candidates will be contacted directly. About Barratt Galvin Barratt Galvin is a specialist legal recruitment agency based in Australia, with more than 20 years of combined experience placing professionals in law jobs in Australia, London, and the Middle East. From our Sydney base, we connect lawyers, paralegals, legal secretaries, executive assistants, HR, business development and marketing professionals, and office support staff with mid-tier, top-tier, and international law firms. Whether you are seeking your next legal job in Australia or planning an international move to London or the Middle East, our team provides trusted guidance, access to exclusive law firm opportunities, and market-leading salary insights. Partner with Barratt Galvin for your local and international legal job search — we specialise in aligning legal careers with the right opportunities across the world’s leading legal markets.</li>
</ul>
About the company
 Barratt Galvin is an Australian based business providing recruitment solutions from a global perspective. Drawing on our networks throughout Australia, the Middle East and the UK we are able to utilise our extensive experience recruiting locally within each region as well as facilitating international moves when the need arises. Our experience spans small boutiques right through to mid to top tier and global firms, as well as in-house legal departments and not for profit organisations. We recruit across a broad range of roles including: Lawyer Paralegal Legal Secretary EA/PA HR Administration/Office Support Please note, applicants are advised only to apply to Barratt Galvins job opportunities through the GulfTalent portal. All direct applications will be deleted.

Legal Assistant

Sundus

<div>
 
 JPC - 5447
 
 
 
 ⚖️
 
 Now Hiring: Insurance Dispute Resolution (IDR) Committee Secretary
 
 
 
 📍
 
 Location:
 
 Abu Dhabi, UAE
 
 
 🏛️
 
 Entity Type:
 
 Government / Judicial Committee
 
 
 🧑&zwj;💼
 
 Nationality:
 
 UAE Nationals Only
 
 
 We are seeking a
 
 highly organized and detail-oriented Committee Secretary
 
 to join the
 
 Insurance Dispute Resolution (IDR) Committee
 
 . This role plays a vital part in ensuring the smooth operation of judicial committee activities through effective coordination, communication, and administrative support.
 
 
 
 Key Responsibilities
 
 
 
 🔹 Prepare and organize the committee&rsquo;s court roll, ensuring all cases are scheduled accurately.
 
 
 🔹 Coordinate and facilitate communication between dispute parties and the committee while maintaining confidentiality.
 
 
 🔹 Record and draft precise meeting minutes and document committee decisions and correspondence.
 
 
 🔹 Implement and follow up on the committee&rsquo;s decisions by arranging the appearance of parties and experts as per the schedule.
 
 
 🔹 Notify all parties of decisions through official channels or remote communication technologies.
 
 
 🔹 Manage the documentation and signature process for finalized decisions.
 
 
 🔹 Compile and maintain periodic reports and statistics on cases and committee outcomes.
 
 
 🔹 Support ongoing case file escalations and ensure timely resolution and reporting.
 
 
 🔹 Perform additional tasks as assigned by the committee.
 
 
 
 Qualifications &amp; Experience
 
 
 
 🎓
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law (preferred).
 </li>
 <li>
 Proficiency in Arabic is required; English proficiency is an advantage.
 
 
 </li>
 </ul>
 
 💼 Experience
 
 
 
 <ul>
 <li>
 4&ndash;6 years of administrative or secretarial experience, preferably in a legal or court environment.
 </li>
 <li>
 Strong organizational, communication, and time management skills.
 </li>
 <li>
 High attention to detail and accuracy in documentation.
 </li>
 <li>
 Familiarity with legal procedures and terminology.
 </li>
 <li>
 Proficiency in using remote communication technologies.
 </li>
 <li>
 Experience in insurance companies or knowledge of financial products and regulations is an advantage.
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 ✅ Be part of a respected federal judicial framework.
 
 
 ✅ Contribute to fair and transparent dispute resolution in the insurance sector.
 
 
 ✅ Work in a dynamic, professional, and impactful environment.
</div>

Committee Secretary - IDR

MENA Recruit

The Role
 Our client is expanding their Legal Secretary team in Abu Dhabi and is looking to hire an experienced support professional for a full-time, permanent role. This is a fantastic opportunity to join a high-performing legal office and provide essential administrative support to senior lawyers. Key Responsibilities: • Manage monthly billing cycles: input, review, edit, and close attorney time entries • Perform narrative edits and coordinate with billing specialists for transfers • Submit and track expense claims through Chrome River • Process payments and cheque requests using correct client/matter codes • Arrange complex travel itineraries through the firm’s travel provider • Format documents to house style and support general secretarial tasks • Maintain discretion, confidentiality, and responsiveness in a fast-paced legal setting
 
Requirements
 <ul>
<li>Minimum 4 years’ experience as a Legal Secretary in an international law firm • Resilient, proactive, and dependable • Strong billing experience is essential • Excellent working knowledge of Microsoft Word, Outlook, and Windows-based tools • Familiarity with spreadsheet, database, and presentation software is a plus #MENARecruitStrength #LegalSecretaryAbuDhabi #LegalSupportUAE #InternationalLawFirms</li>
</ul>
About the company
 MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

Legal Secretary

Explore 101+ Executive secretary in Abu Dhabi United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

101 executive secretary jobs IN Abu Dhabi United Arab Emirates

Executive Secretary

Executive Secretary

Executive Secretary/Receptionist

Executive Assistant - Female Arabic Nationality

Legal Assistant

Committee Secretary - IDR

Legal Secretary